HomeMy WebLinkAbout#09 - Library Site Improvements STAFF REPORT
DATE: September 18, 2018
CONSENT
ITEM # 9
AGENDA ITEM: Public Library Site Improvements – Accept Improvements and Approve
Pay Request No. 2 (Final)
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
Rob Weldon, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council accept the Public Library Site Improvements and
approve Pay Request No. 2 (Final) to Miller Excavating, Inc.?
BACKGROUND: Miller Excavating, Inc. was awarded a construction contract to complete the Public
Library Site Improvements in accordance with a Construction Contract dated December 7, 2017. The
Project Engineer has prepared a Certificate of Completion indicating that all work is completed including
all punch list items and is recommending acceptance of the improvements and release of final retainage.
Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty
will begin on September 18, 2018 and will extend through September 18, 2019.
PROPOSAL DETAILS/ANALYSIS: Miller Excavating, Inc. has submitted Partial Pay Request No. 2
(Final) in the amount of $7,477.09. The work has been reviewed by the Engineer and is fully completed in
accordance with the Contract and Specifications. The City Council is respectfully requested to consider
accepting the improvements and approving Pay Request No. 2 (Final) for the Public Library Site
Improvements.
FISCAL IMPACT: The final total construction cost for the project is $59,402.05, which is 18.2% below
the original contract award amount of $71,401.80. The total amount of engineering expended on design,
construction observation, construction administration for the improvements was $10,000. The total project
cost was $69,402.05 compare to the total authorized budget of $76,000.
RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent
Agenda, accepting the Public Library Site Improvements and approving Pay Request No. 2 (Final) in the
amount of $7,477.09. If removed from the consent agenda, the recommended motion for the action is as
follows:
“Move to accept the improvements and approve Pay Request No. 2 (Final) to Miller Excavating, Inc.
in the amount of $7,477.09 for the Public Library Site Improvements project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 2 (Final).
2. Certificate of Completion.
PARTIAL PAY ESTIMATE NO. 2 (Final)
PUBLIC LIBRARY PARKING LOT IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2016.132
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $3,400.00 $3,400.00 0.00 $0.00 1.00 $3,400.00
2 CY 792 $11.00 $8,712.00 0.00 $0.00 792.00 $8,712.00
3 CY 325 $12.50 $4,062.50 0.00 $0.00 325 $4,062.50
4 CY 165 $20.50 $3,382.50 0.00 $0.00 165 $3,382.50
5 TN 150 $115.00 $17,250.00 0.00 $0.00 147.69 $16,984.35
6 LF 60 $48.00 $2,880.00 0.00 $0.00 0 $0.00
7 EA 1 $3,260.00 $3,260.00 0.00 $0.00 1 $3,260.00
8 EA 1 $2,266.00 $2,266.00 0.00 $0.00 0 $0.00
9 SF 221 $7.40 $1,635.40 0.00 $0.00 93 $688.20
10 LF 330 $22.65 $7,474.50 0.00 $0.00 362 $8,199.30
11 LF 10 $40.00 $400.00 0.00 $0.00 0 $0.00
12 EA 2 $550.00 $1,100.00 0.00 $0.00 2 $1,100.00
13 SF 24 $75.00 $1,800.00 0.00 $0.00 24 $1,800.00
14 SF 6 $45.00 $270.00 3.50 $157.50 4 $157.50
15 LF 230 $5.00 $1,150.00 0.00 $0.00 0 $0.00
16 EA 2 $100.00 $200.00 0.00 $0.00 0 $0.00
17 SY 459 $7.00 $3,213.00 272.00 $1,904.00 272 $1,904.00
18 CY 92 $40.00 $3,680.00 0.00 $0.00 32 $1,280.00
19 EA 2 $500.00 $1,000.00 2.00 $1,000.00 2 $1,000.00
20 LF 642 $3.95 $2,535.90 426.00 $1,682.70 426 $1,682.70
21 LF 100 $14.00 $1,400.00 0.00 $0.00 116 $1,624.00
22 EA 2 $165.00 $330.00 0.00 $0.00 1 $165.00
$71,401.80 $4,744.20 $59,402.05
TOTALS $71,401.80 $4,744.20 $59,402.05
4” SOLID LINE WHITE – EPOXY
4” PVC SCH 40 DRAINTILE WITH COARSE FILTER AGGREGATE (MNDOT SPEC
DRAINTILE CLEANOUT
AGG. BASE, CL. 6 (CV) (PV) (6‐INCH DEPTH)
TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) (3‐INCH DEPTH)
CONST DRAINAGE STRUCTURE TYPE 406 (W/ CASTING) (INCLUDES DIAMET
15” RC PIPE SEWER, DES 3006
PAVT MESSAGE (HANDICAP SYMBOL) – EPOXY
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1
MOBILIZATION
COMMON EXCAVATION (P)
SELECT GRANULAR – MOD. 5% (CV) (P) (12‐INCH DEPTH)
IMPORT TOPSOIL (CV) (6‐INCH DEPTH)
PEDESTRIAN CURB RAMP
SIGN TYPE C
SILT FENCE, TYPE MS
SODDING TYPE LAWN
TRUNCATED DOMES
CONST DRAINAGE STRUCTURE TYPE 404‐2’x3’ (W/ CASTING)
5‐INCH CONCRETE WALK
CONCRETE CURB & GUTTER DESIGN B618
5‐INCH CONCRETE FLUME
STORM DRAIN INLET PROTECTION
SUBTOTAL ‐ DIVISION 1