HomeMy WebLinkAbout#13 - 2018 Street Improvements - Calling Final Assessment Hearing STAFF REPORT
DATE: September 18, 2018
CONSENT
ITEM # 13
AGENDA ITEM: 2018 Street Improvements – Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessments, and Calling for Hearing on Proposed
Assessment
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Sue Iverson, Finance Director
Sarah Sonsalla, City Attorney
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council call a final assessment hearing for the 2018 Street
Improvements project to be held on October 16, 2018?
BACKGROUND: The 2018 Street Improvements project is currently in construction with a substantial
completion date of September 20, 2018.
PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429 the Council must
declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed
Assessment for these improvements. The Assessment Hearing is proposed for October 16, 2018. The Final
Assessment Roll must be certified to the County Auditor by November 30, 2018.
The estimated total project cost is $1,252,000. The tables below summarize the preliminary unit
assessments from the feasibility report and the proposed final unit assessments based on total project costs
and the Adopted Feasibility Report recommendations. The attached final assessment roll details the
proposed assessment for each parcel.
In accordance with the City assessment policy there is one property along the project that is being assessed
50% of the unit assessment because they have a driveway access to two different streets and will be assessed
for improvements to each street project. One other property is proposed to be assessed 2-unit assessments
because the property could be subdivided under their current zoning and land use designations.
Table 1: Assessment Comparison
Feasibility Report
Unit Assessment
Proposed Final
Unit Assessment
2018 Streets Improvements –
(Residential Properties)
$5,000 $5,000
*Assessments for street improvements are being levied over 15 years.
FISCAL IMPACT: The total project cost is $1,252,000 with $377,500 paid through special assessments
and the remaining $874,500 paid through the general tax levy.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, a Resolution declaring the costs to be assessed; ordering the preparation of the proposed
assessments and Calling for the Hearing on the proposed Assessments for October 16, 2018 at or around
7:00 pm. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Resolution No. 2018-107; A Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the
2018 Street Improvements.”
ATTACHMENTS:
1. Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment, and
Calling for Hearing on Proposed Assessment.
2. Notice of Hearing on Proposed Assessment.
3. Final Assessment Roll.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2018-107
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENTS, AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR THE
2018 STREET IMPROVEMENTS
WHEREAS, estimated total project costs have been calculated for the 2018 Street
Improvements; and
WHEREAS, the total cost of the improvements will be $1,252,000.
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such street improvements to be paid by the City is hereby
declared to be $874,500 and the portion of the cost to be assessed against benefited property
owners is declared to be $377,500.
2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
3. Assessments shall be payable in equal annual installments extending over 15 years for
street improvements, the first of the installments to be payable on or before the first
Monday in January, 2019, and shall bear interest at the rate of 4.00 percent per annum from
the date of the adoption of the assessment resolution.
4. A public hearing shall be held on the 16th day of October, 2018, in the Council Chambers
of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this assessment. A property owner
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE EIGHTEENTH DAY OF
SEPTEMBER, 2018.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2018 STREET IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 16,
2018, to consider, and possibly adopt, the proposed assessment against abutting property
for the 2018 Street Improvements. Adoption by the Council of the proposed assessment
may occur at the hearing. The following describes the area proposed to be assessed:
Street and drainage improvements including a new bituminous pavement supported
by a renewed recycled aggregate base with new concrete curb and gutter, and a
repair or restoration of the existing street drainage system for the following streets:
• Jane Road North, from Lake Jane Trail North to Jamaca Avenue North.
• Jane Court North, from Jane Road North to end of cul-de-sac.
• Jamaca Avenue North, from Jane Road North to Jamaca Avenue North.
• Jerome Avenue North, from 49th Street North to 53rd Street North.
• Jerome Avenue Court North, from Jerome Avenue North to end of cul-de-sac.
• 53rd Street North, from Jamaca Boulevard North to 9480 53rd Street North.
You may at any time prior to certification of the assessment to the county auditor on
November 15, 2018, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk within 30 days from the adoption of this assessment.
You may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before October 31 (date assessment
certified to County Auditor) or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.00 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years for street and drainage improvements,
the first of the installments to be payable on or before the first Monday in January 2019
and will bear interest at the rate of 4.00 percent per annum from the date of adoption of
the assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of the assessment resolution until December 31, 2018. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed street improvement assessment is $377,500. The City
contribution for the overall improvement project is $874,500. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount of an
assessment unless a written objection signed by the affected property owner is filed with
the municipal clerk prior to the assessment hearing or presented to the presiding officer at
the hearing. The Council may upon such notice consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the
affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 18, 2018
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 26, 2018)
CITY OF LAKE ELMO, MN.
SEPTEMBER 2018
2018 STREET IMPROVEMENTS
FINAL ASSESSMENT ROLL
PAGE 1
NO. NAME PID AMOUNT
JANE ROAD N: LAKE JANE TRAIL N TO JAMACA AVE N
1 TRS AGR JEFFERY & LEEANN LEITC 9025 JANE RD N 9025 JANE RD N LAKE ELMO MN 55042 1002921220003 $5,000.00
2 BRASH JASON M & TARA M 9030 JANE RD N 9030 JANE RD N LAKE ELMO MN 55042 1002921220010 $5,000.00
3 KENNEDY KIRBY A & MARILYN J 9051 JANE RD N 9051 JANE RD N LAKE ELMO MN 55042 1002921220014 $5,000.00
4 HOMNICK PAUL & KATELYNN KEIR 9060 JANE RD N 9060 JANE RD N LAKE ELMO MN 55042 1002921220009 $5,000.00
5 THOMPSON JAMES E & DENISE M EL 9077 JANE RD N 9077 JANE RD N LAKE ELMO MN 55042 1002921220015 $5,000.00
6 MECHELKE RENEE F 9090 JANE RD N 9090 JANE RD N LAKE ELMO MN 55042 1002921220008 $5,000.00
7 ZITON DEXTER J & TONI E 9109 JANE RD N 9109 JANE RD N LAKE ELMO MN 55042 1002921220004 $5,000.00
8 BAUERFELD WARREN JR & BARBARA 9112 JANE RD N 9112 JANE RD N LAKE ELMO MN 55042 1002921220017 $5,000.00
9 O’SULLIVAN BASIL J JR 9133 JANE RD N 9133 JANE RD N LAKE ELMO MN 55042 1002921220006 $5,000.00
10 SINGER DONALD R & LORETTA L 9161 JANE RD N 9161 JANE RD N LAKE ELMO MN 55042 1002921220005 $5,000.00
11 KLECKER KATHRYN IRV TRS 9199 JANE RD N 9199 JANE RD N LAKE ELMO MN 55042 1002921220002 $5,000.00
12 QUINN LISA J & TERENCE S 9220 JANE RD N 9220 JANE RD N LAKE ELMO MN 55042 1002921220019 $5,000.00
13 MARTIN DOROTHY L 9233 JANE RD N 9233 JANE RD N LAKE ELMO MN 55042 1002921220001 $5,000.00
14 OLSEN BRIAN R & DEANA M 9287 JANE RD N 9287 JANE RD N LAKE ELMO MN 55042 1002921210003 $5,000.00
15 DROMMERHAUSEN SCOTT A & JULIE 9359 JANE RD N 9359 JANE RD N LAKE ELMO MN 55042 1002921240006 $5,000.00
16 OFFORD DAVID R & HEIDE M 9369 JANE RD N 9369 JANE RD N LAKE ELMO MN 55042 1002921240007 $5,000.00
17 TRAN NANG TRI & THU HUONG 9393 JANE RD N 7970 DEMONTREVILLE TRL N LAKE ELMO MN 55042 1002921240008 $5,000.00
18 VANDEMMELTRAADT MARK & SHARON 9397 JANE RD N 9399 JANE RD N LAKE ELMO MN 55042 1002921240009 $5,000.00
19 KOREN CHRISTOPHER 9406 JANE RD N 9406 JANE RD N LAKE ELMO MN 55042 1002921240020 $5,000.00
20 FOSTER DOUGLAS A & JILL M 9409 JANE RD N 9409 JANE RD N LAKE ELMO MN 55042 1002921240010 $5,000.00
21 HAMERLY JOHN P & LAURIE J 9429 JANE RD N 9429 JANE RD N LAKE ELMO MN 55042 1002921240011 $5,000.00
22 VOSBERG DARYL E & HEIDY M 9436 JANE RD N 9436 JANE RD N LAKE ELMO MN 55042 1002921240033 $5,000.00
23 KIMLINGER GARY P & REBECCA L 9461 JANE RD N 9461 JANE RD N LAKE ELMO MN 55042 1002921240013 $5,000.00
24 HEROFF GERALD S JR & LISA M 9477 JANE RD N 9477 JANE RD N LAKE ELMO MN 55042 1002921240012 $5,000.00
25 AARON R & JESSICA A RUNK LIV T 9497 JANE RD N 9497 JANE RD N LAKE ELMO MN 55042 1002921240015 $5,000.00
26 FUHRMAN MARINA 9498 JANE RD N 9498 JANE RD N LAKE ELMO MN 55042 1002921240032 $5,000.00
JANE COURT N: JANE ROAD N TO DEAD END
27 DEGERSTROM JAMES & ROSE STARK 9260 JANE CT N 9260 JANE CT N LAKE ELMO MN 55042 1002921210017 $5,000.00
28 SCHOONOVER GARY W & GRACE 9317 JANE CT N 9317 JANE CT N LAKE ELMO MN 55042 1002921210006 $5,000.00
29 HAU DONALD M & VALERIE SUE 9330 JANE CT N 9330 JANE CT N LAKE ELMO MN 55042 1002921210008 $5,000.00
30 MORGAN SPENCER L & DAVID H 9337 JANE CT N 9337 JANE CT N LAKE ELMO MN 55042 1002921210005 $5,000.00
31 CREPEAU ALIXANDRA & ERIC POPPE 9357 JANE CT N 9357 JANE CT N LAKE ELMO MN 55042 1002921210004 $5,000.00
32 BENESCH GREGORY P 9377 JANE CT N 9377 JANE CT N LAKE ELMO MN 55042 1002921240027 $5,000.00
33 FORSTER STEVEN C & JANE E 9397 JANE CT N 9397 JANE CT N LAKE ELMO MN 55042 1002921240026 $5,000.00
34 WALFOORT MICHAEL R 9407 JANE CT N 9407 JANE CT N LAKE ELMO MN 55042 1002921240025 $5,000.00
35 VINCENT M HARNICK TRS 9417 JANE CT N 9417 JANE CT N LAKE ELMO MN 55042 1002921240024 $5,000.00
36 COLIANNI JOSEPH W & MARSHA K 9427 JANE CT N 9427 JANE CT N LAKE ELMO MN 55042 1002921240023 $5,000.00
37 PAULSON THOMAS E & BONNIE J 9437 JANE CT N 9437 JANE CT N LAKE ELMO MN 55042 1002921240022 $5,000.00
38 BURKHART DAVID & LISA ANDREW‐BURKHART 9447 JANE CT N 9447 JANE CT N LAKE ELMO MN 55042 1002921240021 $5,000.00
39 BURRESS PATRICK M & SHAWN M 9441 JANE CT N 9441 JANE CT N LAKE ELMO MN 55042 1002921240029 $5,000.00
40 BARRERA SUSAN M 9420 JANE CT N 9420 JANE CT N LAKE ELMO MN 55042 1002921240031 $10,000.00
SUBTOTAL 205,000.00$
ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.
SEPTEMBER 2018
2018 STREET IMPROVEMENTS
FINAL ASSESSMENT ROLL
PAGE 1
NO. NAME PID AMOUNT
JAMACA AVE N: JANE ROAD N TO JAMACA AVE N
41 KOSTICHKA STEVEN D & HILARY S 4940 JAMACA AVE N 4940 JAMACA AVE N LAKE ELMO MN 55042 0902921110017 $5,000.00
42 HUOT PAUL F & JEANINE E 4955 JAMACA AVE N 4955 JAMACA AVE N LAKE ELMO MN 55042 1002921220011 $5,000.00
43 MAXEY JOSEPH D & PATRICIA M 4960 JAMACA AVE N 4960 JAMACA AVE N LAKE ELMO MN 55042 0902921110018 $5,000.00
44 JACKSON GERALD A & DEBRA A 4990 JAMACA AVE N 4990 JAMACA AVE N LAKE ELMO MN 55042 0902921110019 $5,000.00
45 MARY QUANBECK BARBER TRS 4995 JAMACA AVE N 4995 JAMACA AVE N LAKE ELMO MN 55042 1002921220012 $5,000.00
46 CODERRE JAMES C & CHERYL A 5020 JAMACA AVE N 5020 JAMACA AVE N LAKE ELMO MN 55042 0402921440003 $5,000.00
47 CLAUDE E CYBULSKI TRS 5025 JAMACA AVE N 5025 JAMACA AVE N LAKE ELMO MN 55042 0302921330007 $5,000.00
48 FOSSEY MITCHELL S & AMY B 5040 JAMACA AVE N 5040 JAMACA AVE N LAKE ELMO MN 55042 0402921440004 $5,000.00
49 NEBUR MICHAEL J & LINDA S GILB 5055 JAMACA AVE N 5055 JAMACA AVE N LAKE ELMO MN 55042 0302921330008 $5,000.00
50 ELIZABETH A PETERSON REV TRS 5060 JAMACA AVE N 5060 JAMACA AVE N LAKE ELMO MN 55042 0402921440005 $5,000.00
51 RESEMIUS WILLIAM H & MARY B 5080 JAMACA AVE N 5080 JAMACA AVE N LAKE ELMO MN 55042 0402921440006 $5,000.00
52 GROSS CHRISTOPHER L & KATHLEEN 5111 JAMACA BLVD N 5111 JAMACA BLVD N LAKE ELMO MN 55042 0302921330009 $2,500.00
JEROME AVE N: 49 TH ST N TO 53RD ST N
53 TRS AGR FRIEDRICH & IWONA SRIENC 4955 JEROME AVE N 4955 JEROME AVE N LAKE ELMO MN 55042 1002921210023 $5,000.00
54 MARTIN NAOMI J & DAVID 5055 JEROME AVE N 5055 JEROME AVE N LAKE ELMO MN 55042 0302921340006 $5,000.00
55 WEBBER WALTER J & DORIS L 5080 JEROME AVE N 5080 JEROME AVE N LAKE ELMO MN 55042 0302921330016 $5,000.00
56 KRAHN RICHARD R & ELEANOR L 5170 JEROME AVE N 5170 JEROME AVE N LAKE ELMO MN 55042 0302921330015 $5,000.00
57 JEAN GRAY DUNBAR TRS AGR 5230 JEROME AVE N 5230 JEROME AVE N LAKE ELMO MN 55042 0302921340005 $5,000.00
58 AMUNDSON RODNEY E & CAROL F 5277 JEROME AVE N 5277 JEROME AVE N LAKE ELMO MN 55042 0302921340013 $5,000.00
JEROME AVE CT N: JEROME AVE N TO DEAD END
59 KROUSE RUSHFORD W & MARY W 5217 JEROME AVE CT N 5217 JEROME AVE CT N LAKE ELMO MN 55042 0302921340007 $5,000.00
60 GRAVES CHARLES W & CAROL A 5227 JEROME AVE CT N 5227 JEROME AVE CT N LAKE ELMO MN 55042 0302921340008 $5,000.00
61 ABBOTT MICHAEL W & MARIANNE M 5237 JEROME AVE CT N 5237 JEROME AVE CT N LAKE ELMO MN 55042 0302921340009 $5,000.00
62 MELIN GARY R & ELIZABETH 5247 JEROME AVE CT N 5247 JEROME AVE CT N LAKE ELMO MN 55042 0302921340010 $5,000.00
63 MONSON FAMILY LIVING TRS 5257 JEROME AVE CT N 5257 JEROME AVE CT N LAKE ELMO MN 55042 0302921340011 $5,000.00
64 SPOFFORD NEIL K & MARGARET A 5267 JEROME AVE CT N 5267 JEROME AVE CT N LAKE ELMO MN 55042 0302921340012 $5,000.00
53RD STREET: JAMACA BLVD N TO 9480 53 RD ST N
65 CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 0302921330001 $10,000.00
66 FANG RICHARD S & MARY K 9220 53
RD ST N PO BOX 73 LAKE ELMO MN 55042 0302921310006 $5,000.00
67 ALME DENNIS F & COLLEEN C 9280 53
RD ST N 9280 53
RD ST N LAKE ELMO MN 55042 0302921340003 $5,000.00
68 CROSS SUE E 9287 53
RD ST N 9287 53
RD ST N LAKE ELMO MN 55042 0302921340004 $5,000.00
69 JOHN W THATCHER TRS & LAVERNE 9320 53
RD ST N 9320 53
RD ST N LAKE ELMO MN 55042 0302921340002 $5,000.00
70 EDITH JOAN NICHOLSON TRS 9355 53
RD ST N 9355 53
RD ST N LAKE ELMO MN 55042 0302921340014 $5,000.00
71 WEGWERTH RUSSELL W & JANA L 9377 53
RD ST N 9377 53
RD ST N LAKE ELMO MN 55042 0302921340015 $5,000.00
72 PETERSON DALE D & JACLYN G 9380 53
RD ST N 9380 53
RD ST N LAKE ELMO MN 55042 0302921340001 $5,000.00
73 HINIKER JAMES & KATHRYN ROBERT 9400 53
RD ST N 9400 53
RD ST N LAKE ELMO MN 55042 0302921310005 $5,000.00
74 OSMUNDSON MICHAEL H & LINDA M ARMSTRONG 9440 53
RD ST N 9440 53
RD ST N LAKE ELMO MN 55042 0302921310004 $5,000.00
SUBTOTAL: PAGE 2 172,500.00$
SUBTOTAL: PAGE 1 205,000.00$
TOTAL ASSESSMENTS 377,500.00$
ADDRESS MAILING ADDRESS