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HomeMy WebLinkAbout#07 - Manning Ave Safety Improvements Payment STAFF REPORT DATE: January 15, 2019 CONSENT AGENDA ITEM: CSAH 15 Manning Avenue Safety Improvements – Approve Cooperative Agreement Payment No. 1 SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 1 for the CSAH 15 Manning Avenue Safety Improvements? BACKGROUND, PROPOSAL DETAILS/ANALYSIS: In February of 2018, the City of Lake Elmo entered into Cooperative Agreement No. 11400 with Washington County for the cost sharing of the Manning Avenue Safety Improvements. As part of the agreement, the City of Lake Elmo’s share of the cost was estimated to be $455,873.47 but was capped at $500,000. The agreement specifies that the County shall submit an invoice for the estimated final cost in December 2018, with payment due by January 31, 2019. In accordance with the agreement payment schedule, Washington County has submitted Invoice #150434 in the amount of $500,000.00. The amount requested reflects the City’s capped cost share of the total estimated project cost. Supporting documentation submitted by the County shows that right-of-way costs alone have far exceeded the $500,000 cap. The invoice has been reviewed and payment is recommended in the amount requested. FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative Agreement No. 11400 with Washington County. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to Washington County in the amount of $500,000.00 for the CSAH 15 Manning Avenue Safety Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve payment to Washington County in the amount of $500,000.00 for CSAH 15 Manning Avenue Safety Improvements in accordance with Invoice #150434 attached and per Section G of Cooperative Agreement No. 11400.” ATTACHMENTS: 1. Washington County Invoice No. 150434. County To:CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 WACO PUBLIC WORKS DEPT 11660MYERONRDN STILLWATER MN 55082 Please return top portion with payment Thank You. Invoice Invoice Number:150434 Account Number:20498 Due Date 1/19/19 Amount Enclosed:$ Federal Tax Id:41-6005919 f --.._,Invoice ©ate !.Ntmrfteir Tjpe DneDate JKG9Z8EK s --&!U4jiUUf" 12/20/18 150434 Invoice 1/19/19 1/19/19 1/19/19 1/19/19 1/19/19 CSAH 15/14 Invoice for Total City Costs City/County Cooperative Agreement No.11400 $500,000.00 I declare under the penalties of law thatthis account claim or demand,isjust and correct andno part of ithas beenpaid. Please make check payable to WashingtonCounty andmailtothe address above. Invoice Total $500,000.00 Sales Tax Balance Due $500,000.00 Property Owner and Mailing Address City or Township payment deed tax Check Number and Date Total Cost Total Cost in Lake Elmo Total Cost in Baytown Township Title Work for Project both $ - $ - n/a $ - $ - $ - Platting Costs both $ 1,038.89 $ - n/a $ 1,038.89 $ 519.45 $ 519.44 Appraisal Cost for Project both $ 28,200.00 $ - n/a $ 28,200.00 $ 18,000.00 $ 10,200.00 Updated Appraisals both $ 6,800.00 $ - n/a $ 6,800.00 $ 3,400.00 $ 3,400.00 Attorney Costs To Date (Service Fees)both $ 275.00 $ - n/a $ 275.00 $ 206.25 $ 68.75 Wetland Credits Lake Elmo $ 280,773.62 $ - $ 280,773.62 $ 280,773.62 $ - Screaton Filing Fee Lake Elmo $ - $ - n/a $ 341.00 $ 341.00 $ - Easton Village Filing Fee Lake Elmo $ - $ - n/a $ 320.00 $ 320.00 $ - Easton Village Filing Fee Lake Elmo $ - $ - n/a $ 21.00 $ 21.00 $ - Washington County Ag Society Filing Fee Baytown Township $ - $ - n/a $ 341.00 $ - $ 341.00 Lillie Suburban Newspaper Ads (for gap parcel/Lohman Heirs)Lake Elmo $ - $ - n/a $ 575.58 $ 575.58 $ - Filing Fee for Gap Parcel/Lohman Heirs Lake Elmo $ - $ - n/a $ 320.00 $ 320.00 $ - Lohmann Lake Elmo $ 318.60 $ - 466357 7/17/18 $ 318.60 $ 318.00 $ - Lohmann Commissioner's Hearing (Muske)Lake Elmo $ 325.00 $ - n/a $ 325.00 $ 325.00 $ - Lohmann Commissioner's Hearing (Kenna)Lake Elmo $ 310.00 $ - n/a $ 310.00 $ 310.00 $ - Lohmann Commissioner's Hearing (Beedle)Lake Elmo $ - n/a $ - Airport Commission Baytown Township $ - $ - n/a $ - $ - $ - Daniel Daly Baytown Township $ 5,500.00 $ 23.15 459230 2/22/18 $ 5,523.15 $ - $ 5,523.15 Easton Village Lake Elmo $ 925,000.00 $ 1,146.86 463993 6/5/18 and 463914 6/5/18 $ 926,146.86 $ 926,146.86 $ - Nicholas Geschke Lake Elmo $ 5,300.00 $ 22.49 457871 1/23/18 $ 5,322.49 $ 5,322.49 $ - Leona Jacobson Lake Elmo $ 52,000.00 $ 73.25 457042 1/4/18 $ 52,073.25 $ 52,073.25 $ - Manning Avenue (CSAH 15) and CSAH 14 Realignment Project 41411505 River Country Cooperative Lake Elmo $ 728,550.00 $ 1,370.00 460424 3/20/18 $ 729,920.00 $ 729,920.00 $ - Screaton Family Trust Lake Elmo $ 835,000.00 $ 1,307.65 463420 5/22/18 $ 518,000.00 $ 518,000.00 $ - Washington County Ag Society Baytown Township $ 252,830.00 $ 567.56 463276 5/17/18 $ 139,100.00 $ - $ 139,100.00 2,696,045.44$ 2,536,892.50$ 159,152.34$ TOTAL COST TO DATE: