HomeMy WebLinkAbout#09 - 2019 Mill & Overlay STAFF REPORT
DATE: October 15, 2019
CONSENT
AGENDA ITEM: 2019 Mill and Overlay Project – Pay Request No. 3
SUBMITTED BY: Jack Griffin, Engineer
REVIEWED BY: Kristina Handt, City Administrator
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the 2019 Mill and
Overlay Project?
BACKGROUND: T.A. Schifsky & Sons, Inc. was awarded a construction contract on April 16, 2019 to
complete the 2019 Mill and Overlay Project. The original scope of work has been fully completed, however
the additional work requested by the City through Change Order No. 1 (Keats Avenue street patch repairs)
still remains to be completed.
PROPOSAL DETAILS/ANALYSIS: T.A. Schifsky & Sons, Inc. has submitted Partial Pay Request No.
3 in the amount of $35,871.67. The submittal has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $31,966.22.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 3 for the 2019 Mill and Overlay Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 3 to T.A. Schifsky & Sons, Inc. in the amount of $35,871.67 for the
2019 Mill and Overlay Project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 3
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:X
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
6/17/2019
9/13/2019
REVISED DAYS
REMAINING
88
0
-17
8/16/2019
ORIGINAL DAYS
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
3
9/30/20198/1/2019FROM
2019 MILL AND OVERLAY PROJECT
PROJECT NO. 2018.132
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH, SUITE 100
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
T.A. Schifsky & Sons, Inc.
2370 E Hwy 36
North St. Paul, MN 55109
ATTN: Rob Stangler
CONTRACT TIME
TOTALS $8,140.00 $0.00 $35,871.67
NET CHANGE $8,140.00
$31,966.225.0%
$571,486.55
$0.00
$639,324.44
CO-1 8/7/2019 $8,140.00 $673,433.05
$639,324.44
No.Approval
Date
Amount $665,293.05
Additions Deductions $8,140.00
FOCUS Engineering, inc.PROJECT PAYMENT FORM
10/08/19
PARTIAL PAY ESTIMATE NO. 3
2019 MILL AND OVERLAY PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2018.132
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1.00 $24,000.00 $24,000.00 0.00 $0.00 1.00 $24,000.00
2 LS 1.00 $9,000.00 $9,000.00 0.05 $450.00 1.00 $9,000.00
3 EA 19.00 $100.00 $1,900.00 8.00 $800.00 16.00 $1,600.00
4 EA 21.00 $100.00 $2,100.00 2.50 $250.00 5.00 $500.00
5 LF 84.00 $4.00 $336.00 0.00 $0.00 816.00 $3,264.00
6 SY 27,070.00 $1.25 $33,837.50 0.00 $0.00 28,670.00 $35,837.50
7 SY 10,000.00 $1.35 $13,500.00 0.00 $0.00 10,000.00 $13,500.00
8 SY 440.00 $7.00 $3,080.00 0.00 $0.00 44.63 $312.41
9 SY 2,090.00 $9.00 $18,810.00 0.00 $0.00 3,389.00 $30,501.00
10 LF 55.00 $12.00 $660.00 0.00 $0.00 55.00 $660.00
11 EA 1.00 $3,350.00 $3,350.00 0.00 $0.00 1.00 $3,350.00
12 LF 1,575.00 $6.50 $10,237.50 0.00 $0.00 1,669.00 $10,848.50
13 TN 10.00 $39.00 $390.00 0.00 $0.00 36.31 $1,416.09
14 TN 1,060.00 $8.50 $9,010.00 0.00 $0.00 865.11 $7,353.44
15 TN 330.00 $75.00 $24,750.00 0.00 $0.00 345.35 $25,901.25
16 TN 4,450.00 $64.89 $288,760.50 0.00 $0.00 3,960.28 $256,982.57
17 GAL 2,780.00 $0.01 $27.80 0.00 $0.00 2,620.00 $26.20
18 SY 440.00 $22.50 $9,900.00 0.00 $0.00 101.39 $2,281.28
19 LS 1.00 $5,000.00 $5,000.00 0.00 $0.00 1.14 $5,700.00
20 EA 24.00 $775.00 $18,600.00 0.00 $0.00 26.00 $20,150.00
21 EA 13.00 $325.00 $4,225.00 0.00 $0.00 11.00 $3,575.00
22 LF 2,310.00 $28.00 $64,680.00 0.00 $0.00 2,292.00 $64,176.00
23 LF 120.00 $40.00 $4,800.00 0.00 $0.00 126.00 $5,040.00
24 LF 1,400.00 $21.00 $29,400.00 0.00 $0.00 1,400.00 $29,400.00
25 EA 6.00 $660.00 $3,960.00 0.00 $0.00 4.00 $2,640.00
26 EA 10.00 $414.75 $4,147.50 0.00 $0.00 8.00 $3,318.00
27 EA 2.00 $3,034.50 $6,069.00 0.00 $0.00 2.00 $6,069.00
28 EA 2.00 $3,533.00 $7,066.00 0.00 $0.00 2.00 $7,066.00
29 LF 10.00 $530.00 $5,300.00 0.00 $0.00 10.00 $5,300.00
30 LF 55.00 $55.00 $3,025.00 0.00 $0.00 40.00 $2,200.00
31 EA 2.00 $1,848.00 $3,696.00 0.00 $0.00 2.00 $3,696.00
32 CY 26.00 $94.50 $2,457.00 0.00 $0.00 29.17 $2,756.57
33 LF 50.00 $20.00 $1,000.00 50.00 $1,000.00 50.00 $1,000.00
34 CY 390.00 $25.00 $9,750.00 62.56 $1,564.00 121.44 $3,036.00
35 SY 2,860.00 $3.00 $8,580.00 3,192.00 $9,576.00 3,192.00 $9,576.00
36 SY 1,040.00 $11.00 $11,440.00 277.00 $3,047.00 277.00 $3,047.00
37 LF 5,025.00 $0.35 $1,758.75 29,432.00 $10,301.20 29,432.00 $10,301.20
38 LF 10,050.00 $0.35 $3,517.50 18,947.00 $6,631.45 18,947.00 $6,631.45
$652,121.05 $33,619.65 $622,012.44
1 EA 1.00 $4,452.00 $4,452.00 0.00 $0.00 1.00 $4,452.00
2 LF 20.00 $61.00 $1,220.00 0.00 $0.00 20.00 $1,220.00
3 EA 1.00 $7,500.00 $7,500.00 0.00 $0.00 1.00 $7,500.00
$13,172.00 $0.00 $13,172.00
CO1-1 LS 1.00 $2,640.00 $2,640.00 0.00 $0.00 1.00 $2,640.00
CO1-2 LS 1.00 $3,500.00 $3,500.00 0.00 $0.00 0.00 $0.00
CO1-3 EA 4.00 $500.00 $2,000.00 0.00 $0.00 3.00 $1,500.00
$8,140.00 $0.00 $4,140.00
TOTALS $673,433.05 $33,619.65 $639,324.44
DRAINTILE CLEANOUT
2'X3' CATCH BASIN WITH CASTING
48" STORM SEWER MANHOLE CATCH BASIN
18" RCP STORM SEWER PIPE
15" RCP STORM SEWER PIPE
ADJUST VALVE BOX
CONCRETE CURB AND GUTTER (ALL TYPES EXCEPT VALLEY GUTTER)
CONCRETE VALLEY GUTTER
4" PVC SCH 40 PERF EDGE DRAIN W/BACKFILL AND WRAP
CONNECT TO EXISTING STORM STRUCTURE
TRAFFIC CONTROL
INLET PROTECTION
BIOROLL DITCH CHECK
SAWCUT PAVEMENT (ALL TYPES)
MILL 1.5" EXIST. BITUMINOUS PAVEMENT
MILL 2" EXIST. BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY)
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
SCHEDULE B - WATERMAIN
6" WET TAP
6" WATERMAIN DIP - CL 52 (POLY ENCASED)
SUBTOTAL - SCHEDULE A
DITCH GRADING
SUBTOTAL - SCHEDULE B
BASE BID
MOBILIZATION
HYDRANT
REMOVE AND DISPOSE OF EXISTING STORM SEWER
REMOVE AND REINSTALL STORM FES WITH TIES
REMOVE AND DISPOSE OF CONCRETE CURB (ALL TYPES)
CLASS 6 AGGREGATE BASE
REMOVE AND REPLACE CLASS 6 AGGREGATE BASE
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWB230B]
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B]
BITUMINOUS MATERIAL FOR TACK COAT
2360 BITUMINOUS WEAR COURSE, DRIVEWAYS
SHOULDERING WITH STOCKPILED MILLINGS
ADJUST MANHOLE CASTING
SEEDING, FERTILIZER, AND WOOD FIBER BLANKET
SODDING
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
15" FLARED END SECTION
CLASS 3 RIP RAP WITH FABRIC
STRIPING - 4" YELLOW STRIPING (STYLE VARIES)
STRIPING - 4" WHITE STRIPING
IMPORT AND PLACE TOPSOIL BORROW (LV)
CHANGE ORDER NO. 1
WATER SERVICE TO PEBBLE PARK
KEATS AVE PAVEMENT PATCHING
ADJUST CATCH BASIN CASTING WITH NEW RINGS AND INFI-SHIELD
TOTAL - CHANGE ORDER NO. 1