HomeMy WebLinkAbout#25 - 2019 Mill and Overlay Change Order 2 STAFF REPORT
DATE: December 17, 2019
CONSENT
AGENDA ITEM: 2019 Mill and Overlay Project – Approve Compensating Change Order
No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Compensating Change Order No. 2 for
the 2019 Mill & Overlay Project?
BACKGROUND: T.A. Schifsky & Sons, Inc. was awarded a construction contract on April 16, 2019 to
complete the 2019 Mill and Overlay Project. The contractor has completed the work in accordance with the
contract, plans, and specifications; and with approval of this change order the contract amount will be
adjusted to reflect the actual quantities installed as a part of the project.
PROPOSAL DETAILS/ANALYSIS: T.A. Schifsky & Sons, Inc. has submitted a compensating change
order to reconcile the estimated and actual quantities installed on the project. A contract reduction is
reflected due primarily to managing a tight footprint on the project resulting in lower restoration costs than
anticipated.
FISCAL IMPACT: $32,544.61 decrease to the final construction contract amount. This compensating
change order will decrease the final construction contract amount to $640,888.44, a 4.8% decrease from
the contract amount of $673,433.05.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Compensating Change Order No. 2 for the 2019 Mill and Overlay Project, thereby decreasing the
final contract amount by $32,544.61. If removed from the consent agenda, the recommended motion for
the action is as follows:
“Move to approve Compensating Change Order No. 2 for the 2019 Mill and Overlay Project, thereby
decreasing the contract amount by $32,544.61”.
ATTACHMENTS:
1. Compensating Change Order No. 2.
CONTRACT CHANGE ORDER FORM
CHANGE ORDER NO.DATE:
TO:
UNIT
Amount of Original Contract $
Sum of Additions/Deductions approved to date (CO No.1)$
Contract Amount to date $
Amount of this Change Order (ADD) (DEDUCT) (NO CHANGE)$
Revised Contract Amount $
The Contract Period for Completion will be (UNCHANGED) (INCREASED) (DECREASED)days
APPROVED BY ENGINEER: FOCUS ENGINEERING APPROVED BY CONTRACTOR
DATE DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
DATE DATE
0
This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are
modified as follows upon execution of this Change Order.
BYENGINEER
665,293.05
8,140.00
673,433.05
(32,544.61)
640,888.44
INCREASE/(DECREASE)
T.A. SCHIFSKY & SONS, INC., 2370 E HWY 36, NORTH ST. PAUL, MN 55109
2019 MILL AND OVERLAY
PROJECT NO. 2018.132
2 December 17, 2019
ITEM
**See attached itemization
NET CONTRACT CHANGE ($32,544.61)
CITY OF LAKE ELMO, MINNESOTA
BYBY
CHANGE ORDER DESCRIPTION / JUSTIFICATION:
Per the project Contract Documents the original contract amount and basis of award is established using the estimated quantities
for each item of work listed in the bid schedule and multiplying them by the Contractor’s corresponding unit bid price. The
Contractor is paid for the actual final quantities installed on the project at the unit bid prices.
At the completion of the project, a compensating change order is prepared to revise the estimated quantities for each work item
listed in the bid schedule to the actual quantities installed and the corresponding Contract Amount is revised accordingly.
This compensating change order reflects a net decrease to the contract amount by $32,544.61.
Attachments (list documents supporting change):Itemization of Materials
DESCRIPTION OF PAY ITEM QTY UNIT PRICE
11/25/2019
FOCUS Engineering, inc.CHANGE ORDER FORM
11/26/19
CHANGE ORDER NO. 2
2019 MILL AND OVERLAY
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2018.132
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT
1 LS 1.00 $24,000.00 $24,000.00 1.00 $24,000.00 0.00 $0.00
2 LS 1.00 $9,000.00 $9,000.00 1.00 $9,000.00 0.00 $0.00
3 EA 19.00 $100.00 $1,900.00 16.00 $1,600.00 ‐3.00 ‐$300.00
4 EA 21.00 $100.00 $2,100.00 5.00 $500.00 ‐16.00 ‐$1,600.00
5 LF 84.00 $4.00 $336.00 816.00 $3,264.00 732.00 $2,928.00
6 SY 27,070.00 $1.25 $33,837.50 28,670.00 $35,837.50 1,600.00 $2,000.00
7 SY 10,000.00 $1.35 $13,500.00 10,000.00 $13,500.00 0.00 $0.00
8 SY 440.00 $7.00 $3,080.00 44.63 $312.41 ‐395.37 ‐$2,767.59
9 SY 2,090.00 $9.00 $18,810.00 3,389.00 $30,501.00 1,299.00 $11,691.00
10 LF 55.00 $12.00 $660.00 55.00 $660.00 0.00 $0.00
11 EA 1.00 $3,350.00 $3,350.00 1.00 $3,350.00 0.00 $0.00
12 LF 1,575.00 $6.50 $10,237.50 1,669.00 $10,848.50 94.00 $611.00
13 TN 10.00 $39.00 $390.00 36.31 $1,416.09 26.31 $1,026.09
14 TN 1,060.00 $8.50 $9,010.00 865.11 $7,353.44 ‐194.89 ‐$1,656.57
15 TN 330.00 $75.00 $24,750.00 345.35 $25,901.25 15.35 $1,151.25
16 TN 4,450.00 $64.89 $288,760.50 3,960.28 $256,982.57 ‐489.72 ‐$31,777.93
17 GAL 2,780.00 $0.01 $27.80 2,620.00 $26.20 ‐160.00 ‐$1.60
18 SY 440.00 $22.50 $9,900.00 101.39 $2,281.28 ‐338.61 ‐$7,618.73
19 LS 1.00 $5,000.00 $5,000.00 1.14 $5,700.00 0.14 $700.00
20 EA 24.00 $775.00 $18,600.00 26.00 $20,150.00 2.00 $1,550.00
21 EA 13.00 $325.00 $4,225.00 11.00 $3,575.00 ‐2.00 ‐$650.00
22 LF 2,310.00 $28.00 $64,680.00 2,292.00 $64,176.00 ‐18.00 ‐$504.00
23 LF 120.00 $40.00 $4,800.00 126.00 $5,040.00 6.00 $240.00
24 LF 1,400.00 $21.00 $29,400.00 1,400.00 $29,400.00 0.00 $0.00
25 EA 6.00 $660.00 $3,960.00 4.00 $2,640.00 ‐2.00 ‐$1,320.00
26 EA 10.00 $414.75 $4,147.50 8.00 $3,318.00 ‐2.00 ‐$829.50
27 EA 2.00 $3,034.50 $6,069.00 2.00 $6,069.00 0.00 $0.00
28 EA 2.00 $3,533.00 $7,066.00 2.00 $7,066.00 0.00 $0.00
29 LF 10.00 $530.00 $5,300.00 10.00 $5,300.00 0.00 $0.00
30 LF 55.00 $55.00 $3,025.00 40.00 $2,200.00 ‐15.00 ‐$825.00
31 EA 2.00 $1,848.00 $3,696.00 2.00 $3,696.00 0.00 $0.00
32 CY 26.00 $94.50 $2,457.00 29.17 $2,756.57 3.17 $299.57
33 LF 50.00 $20.00 $1,000.00 50.00 $1,000.00 0.00 $0.00
34 CY 390.00 $25.00 $9,750.00 184.00 $4,600.00 ‐206.00 ‐$5,150.00
35 SY 2,860.00 $3.00 $8,580.00 3,192.00 $9,576.00 332.00 $996.00
36 SY 1,040.00 $11.00 $11,440.00 277.00 $3,047.00 ‐763.00 ‐$8,393.00
37 LF 5,025.00 $0.35 $1,758.75 29,432.00 $10,301.20 24,407.00 $8,542.45
38 LF 10,050.00 $0.35 $3,517.50 18,947.00 $6,631.45 8,897.00 $3,113.95
SUBTOTAL ‐ SCHEDULE A $652,121.05 $623,576.44 ‐$28,544.61
SCHEDULE B ‐ WATERMAIN
1 EA 1.00 $4,452.00 $4,452.00 1.00 $4,452.00 0.00 $0.00
2 LF 20.00 $61.00 $1,220.00 20.00 $1,220.00 0.00 $0.00
3 EA 1.00 $7,500.00 $7,500.00 1.00 $7,500.00 0.00 $0.00
SUBTOTAL ‐ SCHEDULE B $13,172.00 $13,172.00 $0.00
TOTALS ‐ BASE CONTRACT $665,293.05 $636,748.44 ‐$28,544.61
BITUMINOUS MATERIAL FOR TACK COAT
2360 BITUMINOUS WEAR COURSE, DRIVEWAYS
SHOULDERING WITH STOCKPILED MILLINGS
ADJUST MANHOLE CASTING
REMOVE AND DISPOSE OF CONCRETE CURB (ALL TYPES)
CLASS 6 AGGREGATE BASE
REMOVE AND REPLACE CLASS 6 AGGREGATE BASE
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNW
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B
MILL 1.5" EXIST. BITUMINOUS PAVEMENT
MILL 2" EXIST. BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWA
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND REINSTALL STORM FES WITH TIES
REMOVE AND DISPOSE OF EXISTING STORM SEWER
MOBILIZATION
TRAFFIC CONTROL
INLET PROTECTION
BIOROLL DITCH CHECK
SAWCUT PAVEMENT (ALL TYPES)
COMPENSATING CHANGE ORDER
NO. 2
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT TOTAL TO DATE
ADJUST VALVE BOX
CONCRETE CURB AND GUTTER (ALL TYPES EXCEPT VALLEY GUTTER)
CONCRETE VALLEY GUTTER
4" PVC SCH 40 PERF EDGE DRAIN W/BACKFILL AND WRAP
CONNECT TO EXISTING STORM STRUCTURE
DRAINTILE CLEANOUT
2'X3' CATCH BASIN WITH CASTING
48" STORM SEWER MANHOLE CATCH BASIN
18" RCP STORM SEWER PIPE
15" RCP STORM SEWER PIPE
15" FLARED END SECTION
CLASS 3 RIP RAP WITH FABRIC
DITCH GRADING
IMPORT AND PLACE TOPSOIL BORROW (LV)
SEEDING, FERTILIZER, AND WOOD FIBER BLANKET
SODDING
STRIPING ‐ 4" YELLOW STRIPING (STYLE VARIES)
HYDRANT
6" WET TAP
6" WATERMAIN DIP ‐ CL 52 (POLY ENCASED)
STRIPING ‐ 4" WHITE STRIPING
CHANGE ORDER NO. 1
CO1‐1 LS 1.00 $2,640.00 $2,640.00 1.00 $2,640.00 0.00 $0.00
CO1‐2 LS 1.00 $3,500.00 $3,500.00 0.00 $0.00 ‐1.00 ‐$3,500.00
CO1‐3 EA 4.00 $500.00 $2,000.00 3.00 $1,500.00 ‐1.00 ‐$500.00
TOTALS ‐ CHANGE ORDER NO. 1 $8,140.00 $4,140.00 ‐$4,000.00
TOTALS ‐ REVISED CONTRACT $673,433.05 $640,888.44 ‐$32,544.61
ADJUST CATCH BASIN CASTING WITH NEW RINGS AND INFI‐SHIELD
WATER SERVICE TO PEBBLE PARK
KEATS AVE PAVEMENT PATCHING