HomeMy WebLinkAbout#26 - Well #5 STAFF REPORT
DATE: December 17, 2019
CONSENT
AGENDA ITEM: Production Well No. 5 – Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve the plans and specifications and order
advertisement for bids for Production Well No. 5?
BACKGROUND: On September 17, 2019 the City Council ordered the preparation of the plans and
specifications for Production Well No. 5 in Tana Ridge Park. A test well was drilled in the park earlier this
year to verify adequacy of the site for a production well. Test pumping was conductive to verify the ability
of the site to produce adequate water supply production, and extensive water quality testing was conducted
to verify a safe drinking water supply. The design engineer analyzed the results and test pumping records
and provided a recommendation to proceed with installation of a full production well.
The City of Lake Elmo has been working with the MN-DNR and MPCA to replace the lost capacity for
Well No. 1 by pursing the development and construction of Production Well No. 5 to be located in Tana
Ridge Park. The MN-DNR and MPCA have accepted the City’s Feasibility Report to construct Production
Well No. 5 and has entered into a Joint Powers Agreement to address terms and process for the State to
reimburse the City for 90% of the total project costs.
PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been finalized for the proposed
Production Well No. 5 improvements, including the technical specifications, contract documents, and
prevailing wage requirements for the State Grant. The plans and specifications are ready to be advertised
for contractor bids and a bid date has been scheduled for January 14, 2020. Once received, bids will be
reviewed by staff and a recommendation for awarding a contract will be prepared for council consideration
at a future council meeting.
FISCAL IMPACT: Total Project Costs are funded 90% through a Minnesota-3M 2018 Settlement Fund
Grant. The remaining 10% city cost share is funded through the Water Core Fund. Approval of this motion
does not commit the council to the project costs. Once contractor bids are received, the actual construction
costs will be known and the council will be asked to consider entering into a contract to complete the work.
RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the consent
agenda, a resolution approving the plans and specifications and ordering the advertisement for bids for
Production Well No. 5. If the item is removed from the consent agenda, the recommended motion for the
action is as follows:
“Move to approve Resolution No. 2019–097, approving the plans and specifications and ordering the
advertisement for bids for Production Well No. 5.”
ATTACHMENTS:
1. Resolution approving the plans and specifications and ordering the advertisement for bids for
Production Well No. 5 Improvements.
2. Location Map.
3. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2019-097
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PRODUCTION WELL
NO. 5
WHEREAS, pursuant to a motion made by the City Council on the 17th day of September 2019,
the City Engineer, together with Bolton and Menk, has prepared plans and specifications for the CSAH
19 and Hudson Boulevard Intersection Improvements and has presented such plans and specifications to
the Council for approval.
NOW, THEREFORE, BE IT RESOLVED,
1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond
or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the
amount of such bid will be considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF
DECEMBER, 2019.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
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Pumphouse #5
City of Lake Elmo, MN
Figure: Preliminary Site Plan Option #2
December 2019
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PROJECT SCHEDULE
CITY OF LAKE ELMO
PRODUCTION WELL NO. 5
PROJECT NO. 2019.114
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
DECEMBER 2019
SEPTEMBER 17, 2019 Council orders the preparation of Plans and Specifications.
DECEMBER 17, 2019 Council approves Plans and Specifications and orders Advertisement for Bids.
JANUARY 14, 2020 Receive Contractor Bids.
JANUARY 21, 2020 Council accepts Bids and awards Contract
FEBRUARY, 2020 Conduct Pre-Construction Meeting and issue Notice to Proceed.
• JULY, 2020 Substantial Completion.
• DECEMBER, 2020 Final Completion.