HomeMy WebLinkAbout#28 - Stonegate Improvement Hearing STAFF REPORT
DATE: December 17, 2019
PUBLIC HEARING
AGENDA ITEM: Public Improvement Hearing; Approve Resolution Ordering the Improvement
and the Preparation of Plans and Specifications for the Stonegate Addition Street
and Utility Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Sarah Sonsalla, City Attorney
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: The City Council is respectfully requested to open the Public Improvement
Hearing for the Stonegate Addition Street and Utility Improvements; and following the Hearing, consider
adopting a Resolution Ordering the Improvement and the Preparation of Plans and Specifications.
BACKGROUND: Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public Improvement
Hearing was noticed for December 17, 2019, to consider making the improvements necessary to extend
municipal water into the Stonegate 1st and 2nd Additions to provide clean drinking water to each of the 65
homes, and following the watermain installation, to complete a pavement reclaim improvement for each of
the street segments in the Stonegate 2nd Addition, including Jewel Avenue North, Julep Avenue North, and
Julep Court North.
The attached notice was published in the official newspaper and individual notifications were sent to each
address that will be wholly or partially assessed for the improvements. A feasibility report was adopted by
the City Council on November 19, 2019 in order to ready these improvements for 2020 construction. The
feasibility report is needed to meet state statutory requirements if any portion of the project is to be assessed.
The report identifies the necessary improvements, the estimated project costs, the assessment methodology
and preliminary assessment amounts to be levied against benefitting properties.
The City of Lake Elmo was approved to receive grant funding from the Minnesota Pollution Control
Agency (MPCA) under the 2018 3M Settlement Agreement as an expedited project to extend municipal
water and connect each of the 65 homes in the Stonegate 1st and 2nd Additions. The grant is in the not to
exceed amount of $4,284,300. The terms of the grant are outlined in the Grant Agreement between the City
of Lake Elmo and the MPCA dated October 2, 2019. The grant agreement was approved by the City
Council on October 1, 2019. The neighborhood is located in a Special Well Construction Area (SWCA) as
designated by the Minnesota Department of Health (MDH) after the discovery of PFAS groundwater
contamination and many of the properties have received well advisories from the MDH and are currently
having their water supply treated using GAC filters supplied by the State.
PROPOSAL DETAILS/ANALYSIS: The Stonegate Addition Street and Utility Improvement project
will extend municipal water into the Stonegate 1st and 2nd Additions to provide clean drinking water to
each of the 65 homes. The work will be completed prior to reclaiming the streets in the Stonegate 2nd
Addition as part of the 2020 street Capital Improvement Plan (CIP).
As part of the Grant Agreement with the MPCA, all households in the development, regardless of Health
Based Values (HBVs), are required to connect to municipal water and to have the private wells properly
sealed and abandoned as part of the project and within the timeframe of the grant agreement. To implement
these State requirements for the project the city intends to levy assessments for the public improvements in
accordance with the city’s Special Assessment Policy and current practices. Each property will be required
to connect to city water and abandon all private wells, unless exempted by the MPCA as a monitoring well,
within one year after water service is made available and following written notice from the city to connect.
Once the private improvements are completed the public improvement assessments levied for this project
will be considered paid in full and removed from the property, including both the watermain assessments
and the street and storm sewer assessments for the Stonegate 2nd Addition properties. This assessment
relief does not apply to the Stonegate 1st Addition street and storm sewer assessments from the 2016 Street
Improvement project.
The total estimated project cost is $4,284,300, with $2,480,000 for the public watermain improvements,
$1,004,300 for the private water service connections/well abandonment work, and $800,000 for street and
storm sewer improvements within the Stonegate 2nd Addition. The proposed public watermain assessment
is $38,200 for each of the 65 residential properties in the Stonegate 1st and 2nd Additions, based on
assessing 100% of the public watermain improvements on a per REC basis. The proposed street and storm
sewer assessment is $7,300 for each of the 33 residential properties in the Stonegate 2nd Addition, based
on assessing 30% of the street and storm sewer costs on a per unit basis.
The preliminary assessment rolls detailing each property’s proposed assessment amount are included in the
Appendix of the report. Assessments for street and drainage improvements will be levied over a 15-year
period. Assessments for new watermain improvements will be levied over a 20-year period. All assessments
that are not waived and removed from the property will be charged an interest rate of 1% over the bond rate
for the project.
FISCAL IMPACT: The total estimated project cost is $4,284,300. The improvements will be funded
through a grant from the MPCA under the 2018 3M Settlement Agreement as an expedited project, and in
accordance with the MPCA-Lake Elmo Grant Agreement dated October 2, 2019.
The City will contract for the public improvements located within the public right-of-way, make payment
to the contractors and submit invoices for reimbursement through the MPCA Grant. The City intends to use
fund reserves for the public improvements to pay the up-front project costs and to cover any city cost
participation. Project invoices will be periodically submitted to the MPCA for grant reimbursement in
accordance with the terms of the grant agreement. The private water service connection and well sealing
work will be contracted separately by each individual property owner. Eligible private property costs will
be paid from the MPCA Grant on a reimbursement basis through the city. This reimbursement applies to
the contractor costs to install the water service line from the right-of-way to the home connection, the costs
to abandon the private well(s) on the property, and all permit fees including a $3,000 Water Availability
Charge (WAC), a $1,000 Water Connection Charge, a $1,040 Meter Fee, and a $61 Plumbing Permit Fee.
If the property currently has a granular activated carbon (GAC) treatment system, the removal of the system
from the home will also be reimbursed.
RECOMMENDATION: Staff is recommending that the City Council adopt a Resolution Ordering the
Improvements and the Preparation of Plans and Specifications for the Stonegate Addition Street and Utility
Improvements as outlined in the Feasibility Report approved on November 19, 2019. The recommended
motion for this action is as follows:
“Move to adopt Resolution No. 2019-098 Ordering the Stonegate Addition Street and Utility
Improvements and the Preparation of Plans and Specifications as outlined in the Feasibility Report
approved on November 19, 2019.”
ATTACHMENTS:
1. Resolution Ordering the Improvements and Preparation of Plans and Specifications.
2. Notice of Hearing on Improvement.
3. Preliminary Assessment Roll.
4. Location Map.
5. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2019-098
A RESOLUTION ORDERING THE IMPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS
WHEREAS, pursuant to city council authorization, adopted on July 16, 2019, a feasibility report
has been prepared by FOCUS Engineering, Inc. for the Stonegate Addition Street and Utility
Improvements; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was held thereon on the 17th day of December 2019, at which all persons desiring to be
heard were given the opportunity to be heard thereon; and
WHEREAS, the feasibility report prepared by FOCUS Engineering, Inc., and dated November
2019 states that the project is necessary, cost-effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED,
1. Such improvement is deemed necessary, cost-effective, and feasible as detailed in the Feasibility
Report dated November 2019.
2. Such improvement is hereby ordered as proposed in the council resolution adopted this 17th day
of December, 2019.
3. The city engineer is hereby designated as the engineer for making this improvement. The
engineer, and his consultants, shall oversee the preparation of the Plans and Specifications for the
making of such improvement.
4. The city engineer shall retain the services of a consulting engineering firm to assist, where
needed, to prepare Plans and Specifications for the making of such improvement and to assist the
city engineer during the construction phase of the improvement as requested.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF
DECEMBER, 2019.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, December 17,
2019, to consider the making of the following improvements, pursuant to Minnesota
Statutes, Sections 429.011 to 429.111;
The extension of municipal water into the Stonegate 1st and 2nd Additions to
provide clean drinking water to each of the 65 homes located in the neighborhood
including a water service stub to the public right-of-way. Following the watermain
installation the Stonegate 2nd Addition streets, including Julep Avenue North, from
the Stonegate 1st Addition to Jewel Avenue; Julep Court North, from Julep Avenue
to the end of cul‐de‐sac; and Jewel Avenue North, from 10th Street North to the end
of cul‐de‐sac will be reclaimed with the installation of drain tile, a new bituminous
surface and concrete curb and gutter.
The area proposed to be assessed for the watermain improvements include all 65
properties located in the Stonegate 1st and 2nd Additions that will be receiving access to
connect to city water, and the area proposed to be assessed for the street and storm sewer
improvements include the properties that gain direct driveway access from the above
referenced streets to be improved as part of this project. The estimated total cost for the
project is $4,284,300. A reasonable estimate of the impact of the assessments will be
available at the hearing. Such persons as desiring to be heard with reference to the
proposed improvements will be heard at this meeting.
DATED: November 19, 2019
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Stillwater Gazette on November 29, 2019 and December 6, 2019)
CITY OF LAKE ELMO, MN.
NOVEMBER 2019
STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS
PRELIMINARY ASSESSMENT ROLL
PAGE 1 of 2
NO. NAME PID TOTAL
ASSESSMENT
STREET &
DRAINAGE
ASSESSMENT
WATERMAIN
ASSESSMENT
1 SHERRITT BRUCE C & MICHELLE M 9023 9TH ST N 9023 9TH ST N LAKE ELMO MN 55042 3402921220004 $38,200 $38,200
2 STADICK DANIEL P & JEANNE M 9034 9TH ST N 9034 9TH ST N LAKE ELMO MN 55042 3402921220003 $38,200 $38,200
3 MILNAR GREGORY B & BEVERLY B 9073 9TH ST N 9073 9TH ST N LAKE ELMO MN 55042 3402921220005 $38,200 $38,200
4 VU TCHUNENG & MAIXI 9106 9TH ST N 9106 9TH ST N LAKE ELMO MN 55042 3402921220002 $38,200 $38,200
5 NELSON DAVID M & MARYBETH H 9123 9TH ST N 9123 9TH ST N LAKE ELMO MN 55042 3402921220006 $38,200 $38,200
6 TAYLOR KRISTINA J 9179 9TH ST N 9179 9TH ST N LAKE ELMO MN 55042 3402921220007 $38,200 $38,200
7 YEMANEAB SEMHAR T & YOHANNA W 9242 9TH ST N 11406 SAND CASTL DR WOODBURY MN 55129 3402921220012 $38,200 $38,200
8 MONICO GINO A & PEGGI A 9251 9TH ST N 9251 9TH ST N LAKE ELMO MN 55042 3402921210008 $38,200 $38,200
9 ISRAELSON RONALD J & COLLEEN A 9314 9TH ST N 9314 9TH ST N LAKE ELMO MN 55042 3402921210004 $38,200 $38,200
10 SMORCH TERRANCE M 9323 9TH ST N 9323 9TH ST N LAKE ELMO MN 55042 3402921210007 $38,200 $38,200
11 KIM M URY TRS 9386 9TH ST N 9386 9TH ST N LAKE ELMO MN 55042 3402921210005 $38,200 $38,200
12 MEYER DALE J & BERNIECE L GERNES‐MEYER 9391 9TH ST N 9391 9TH ST N LAKE ELMO MN 55042 3402921210006 $38,200 $38,200
13 CITY OF LAKE ELMO 750 JASMINE AVE N 3800 LAVERNE AVE N LAKE ELMO MN 55042 3402921230002 $0 $0
14 HOHENWALD MARK 755 JASMINE AVE N 755 JASMINE AVE N LAKE ELMO MN 55042 3402921230010 $38,200 $38,200
15 YANG KAY 770 JASMINE AVE N 770 JASMINE AVE N LAKE ELMO MN 55042 3402921230005 $38,200 $38,200
16 MORREALE JAY B & PAMELA J 785 JASMINE AVE N 785 JASMINE AVE N LAKE ELMO MN 55042 3402921230009 $38,200 $38,200
17 SMITH MARK E & KARLEEN M 790 JASMINE AVE N 790 JASMINE AVE N LAKE ELMO MN 55042 3402921230016 $38,200 $38,200
18 HENDERSON RANDALL T & GLORIA A 820 JASMINE AVE N 820 JASMINE AVE N LAKE ELMO MN 55042 3402921230015 $38,200 $38,200
19 INTIHAR KEVIN & WINDY 829 JASMINE AVE N 829 JASMINE AVE N LAKE ELMO MN 55042 3402921230006 $38,200 $38,200
20 LANCETTE MICHAEL & KATHLEEN 832 JASMINE AVE N 832 JASMINE AVE N LAKE ELMO MN 55042 3402921220010 $38,200 $38,200
21 SHORT NATHAN & RACHEL 854 JASMINE AVE N 854 JASMINE AVE N LAKE ELMO MN 55042 3402921220009 $38,200 $38,200
22 JEFFREY DAVID H & DARCY J SAMSON 868 JASMINE AVE N 868 JASMINE AVE N LAKE ELMO MN 55042 3402921220008 $38,200 $38,200
23 YANG DAO G & NALY T 974 JASMINE AVE N 974 JASMINE AVE N LAKE ELMO MN 55042 3402921220001 $38,200 $38,200
24 JOHNSON GEORGE N 867 JASMINE AVE PL N 867 JASMINE AVE PL N LAKE ELMO MN 55042 3402921220011 $38,200 $38,200
25 LARSON SEAN D & LINDA M 871 JASMINE AVE PL N 871 JASMINE AVE PL N LAKE ELMO MN 55042 3402921230007 $38,200 $38,200
26 KOLLER JOINT REV TRS 873 JASMINE AVE PL N 873 JASMINE AVE PL N LAKE ELMO MN 55042 3402921230008 $38,200 $38,200
27 JOHN M & KRISTINA W HEILI TRS 875 JASMINE AVE PL N 875 JASMINE AVE PL N LAKE ELMO MN 55042 3402921240002 $38,200 $38,200
28 FITZGERALD THOMAS & MARY 877 JASMINE AVE PL N 877 JASMINE AVE PL N LAKE ELMO MN 55042 3402921240001 $38,200 $38,200
29 OLSON ROBBI J & JILL M 881 JASMINE AVE PL N 881 JASMINE AVE PL N LAKE ELMO MN 55042 3402921210003 $38,200 $38,200
30 IH2 PROPERTY ILLINOIS LP 883 JASMINE AVE PL N 1717 MAIN ST SUITE DALLAS TX 75201 3402921210010 $38,200 $38,200
31 RISNER KYLE P & ADRIENNE B 887 JASMINE AVE PL N 887 JASMINE AVE PL N LAKE ELMO MN 55042 3402921210009 $38,200 $38,200
32 MONTEITH CURTIS & DEBRA 331 JULEP AVE N 331 JULEP AVE N LAKE ELMO MN 55042 3402921230012 $38,200 $38,200
33 BETZ DOUG M & AMY M 371 JULEP AVE N 371 JULEP AVE N LAKE ELMO MN 55042 3402921230013 $38,200 $38,200
34 SCHALLHORN RICHARD S & CATHERI 418 JULEP AVE N 418 JULEP AVE N LAKE ELMO MN 55043 3402921230011 $45,500 $7,300 $38,200
35 JAROS JOHN JOSEPH 429 JULEP AVE N 429 JULEP AVE N LAKE ELMO MN 55043 3402921230014 $45,500 $7,300 $38,200
36 ROSSOW CRAIG L 483 JULEP AVE N PO BOX 94 LAKE ELMO MN 55042 3402921240007 $45,500 $7,300 $38,200
37 LEHUU DUY K & QUYEN NGUYEN 488 JULEP AVE N 488 JULEP AVE N LAKE ELMO MN 55042 3402921240003 $45,500 $7,300 $38,200
38 SCHULTZ CHRISTOPHER A & KAYLEEN 521 JULEP AVE N 521 JULEP AVE N LAKE ELMO MN 55042 3402921240008 $45,500 $7,300 $38,200
39 STUECKEN JAMES & ANDREA 561 JULEP AVE N 561 JULEP AVE N LAKE ELMO MN 55042 3402921240009 $45,500 $7,300 $38,200
40 ROETTGER WILLIAM & DEBRA 568 JULEP AVE N 568 JULEP AVE N LAKE ELMO MN 55042 3402921240004 $45,500 $7,300 $38,200
41 DIEKMANN PAUL R & REBECCA A R 650 JULEP AVE N 650 JULEP AVE N LAKE ELMO MN 55042 3402921240005 $45,500 $7,300 $38,200
42 ELLINGSON SCOTT R & ANMARIE 665 JULEP AVE N 665 JULEP AVE N LAKE ELMO MN 55042 3402921240014 $45,500 $7,300 $38,200
43 REED DANIEL D & KATHRYN M 697 JULEP AVE N 697 JULEP AVE N LAKE ELMO MN 55042 3402921240015 $45,500 $7,300 $38,200
44 ENRIGHT R MARK & LYNNE M 724 JULEP AVE N 724 JULEP AVE N LAKE ELMO MN 55042 3402921240006 $45,500 $7,300 $38,200
45 VARHOL PAUL L & CINDY W 747 JULEP AVE N 747 JULEP AVE N LAKE ELMO MN 55042 3402921210017 $45,500 $7,300 $38,200
46 PLETSCHER DAVID G & MARY R 772 JULEP AVE N 772 JULEP AVE N LAKE ELMO MN 55042 3402921210012 $45,500 $7,300 $38,200
47 FLANAGAN KAREN K & MICHAEL P 812 JULEP AVE N 7640 44TH ST N OAKDALE MN 55128 3402921210013 $45,500 $7,300 $38,200
48 CHANG ELAINE H 858 JULEP AVE N 858 JULEP AVE N LAKE ELMO MN 55042 3402921210014 $45,500 $7,300 $38,200
ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.
NOVEMBER 2019
STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS
PRELIMINARY ASSESSMENT ROLL
PAGE 2 of 2
NO. NAME PID TOTAL
ASSESSMENT
STREET &
DRAINAGE
ASSESSMENT
WATERMAIN
ASSESSMENTADDRESS MAILING ADDRESS
49 AMUNDSON DONNA M 859 JULEP AVE N 859 JULEP AVE N LAKE ELMO MN 55042 3402921210018 $45,500 $7,300 $38,200
50 HANSON WADE B 577 JULEP CT N 577 JULEP CT N LAKE ELMO MN 55042 3402921240010 $45,500 $7,300 $38,200
51 GOVE SCOTT A 585 JULEP CT N 585 JULEP CT N LAKE ELMO MN 55042 3402921240016 $45,500 $7,300 $38,200
52 TWEDT DONALD B & GENA M 605 JULEP CT N 605 JULEP CT N LAKE ELMO MN 55042 3402921240017 $45,500 $7,300 $38,200
53 PAMELA JEAN SORENSEN REV TRS 617 JULEP CT N 617 JULEP CT N LAKE ELMO MN 55042 3402921240013 $45,500 $7,300 $38,200
54 ANDERSON MICHAEL O & KATHY J 655 JEWEL AVE N 655 JEWEL AVE N LAKE ELMO MN 55042 3402921110008 $45,500 $7,300 $38,200
55 POMEROY FRED W 687 JEWEL AVE N 687 JEWEL AVE N LAKE ELMO MN 55042 3402921110007 $45,500 $7,300 $38,200
56 KRUEGER WALTER J & JANICE G 694 JEWEL AVE N 694 JEWEL AVE N LAKE ELMO MN 55042 3402921120006 $45,500 $7,300 $38,200
57 DOYLE MARY C 723 JEWEL AVE N 723 JEWEL AVE N LAKE ELMO MN 55042 3402921120011 $45,500 $7,300 $38,200
58 KREIMER THOMAS A & WENDY S E 772 JEWEL AVE N 772 JEWEL AVE N LAKE ELMO MN 55042 3402921120005 $45,500 $7,300 $38,200
59 HEINRICHS DAVID M & LORI J 781 JEWEL AVE N 781 JEWEL AVE N LAKE ELMO MN 55042 3402921120010 $45,500 $7,300 $38,200
60 JOHNSON JEFFREY P & SUSAN V 820 JEWEL AVE N 820 JEWEL AVE N LAKE ELMO MN 55042 3402921120004 $45,500 $7,300 $38,200
61 FARBAKHSH KAMBIZ 855 JEWEL AVE N 855 JEWEL AVE N LAKE ELMO MN 55042 3402921120009 $45,500 $7,300 $38,200
62 NEAL MICHAEL G & KIMBERLY S 876 JEWEL AVE N 876 JEWEL AVE N LAKE ELMO MN 55042 3402921120003 $45,500 $7,300 $38,200
63 BARBARA L OLFELT TRS 914 JEWEL AVE N 914 JEWEL AVE N LAKE ELMO MN 55042 3402921210015 $45,500 $7,300 $38,200
64 HANKEE MICHAEL J & DIANE L 921 JEWEL AVE N 921 JEWEL AVE N LAKE ELMO MN 55042 3402921120008 $45,500 $7,300 $38,200
65 FAIRROW RICHARD S 968 JEWEL AVE N 968 JEWEL AVE N LAKE ELMO MN 55042 3402921210016 $45,500 $7,300 $38,200
66 DREIS CHRISTOPHER G & ANGELA B 975 JEWEL AVE N 975 JEWEL AVE N LAKE ELMO MN 55042 3402921120007 $45,500 $7,300 $38,200
TOTALS $2,723,900 $240,900 $2,483,000
LOCATION MAP
FIGURE NO. 1
STONEGATE NEIGHBORHOOD
CITY OF
LAKE ELMO
STONEGATE 1ST ADDITION
LEGEND
PROJECT NO. 2019.120
STONEGATE ADDITION
STREET AND UTILITY
IMPROVEMENTS
STONEGATE 2ND ADDITION
PROJECT STREETS
JULEP AVE N, FROM THE STONEGATE 1ST
ADDITION TO JEWEL AVE;
JULEP CT N, FROM JULEP AVE TO THE END
OF CUL-DE-SAC;
JEWEL AVE N, FROM 10TH ST N TO THE
END OF CUL-DE SAC
PROJECT SCHEDULE
CITY OF LAKE ELMO
STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2019.120
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JULY 16, 2019 Council orders preparation of Feasibility Report.
OCTOBER 1, 2019 Council Approves MPCA Grant Agreement for Stonegate Watermain Project.
OCTOBER 15, 2019 Council Authorizes Topographic Survey and Final Design Services.
NOVEMBER 19, 2019 Presentation of Feasibility Report. Council accepts Report and calls for
Improvement Hearing.
DECEMBER 17, 2019 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote)
and preparation of Plans and Specifications.
MARCH 3, 2020 Council approves Plans and Specifications and orders Advertisement for Bids.
APRIL 2, 2020 Project Bid Date: Receive contractor bids.
APRIL 21, 2020 Council accepts Bids and awards Contract.
MAY 19, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
SEPTEMEBER 25, 2020 Substantial Completion.
NOVEMBER 13, 2020 Final Completion.
SEPTEMBER 7, 2021 Declares Costs to be Assessed and Calls for Hearing on Assessment.
OCTOBER 5, 2021 Final Assessment Hearing. Council adopts the Final Assessment Roll.