HomeMy WebLinkAbout#08 - Hamlet on Sunfish Lake Sewer Extension STAFF REPORT
DATE: February 19, 2019
REGULAR
AGENDA ITEM: Hamlet on Sunfish Lake Subdivision Sanitary Sewer Petition – Accept
Petition and Order the Preparation of a Feasibility Report and Preliminary
Design
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator
Rob Weldon, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept a Petition for municipal sanitary sewer
service for the Hamlet on Sunfish Lake Subdivision and order the preparation of a Feasibility Report and
Preliminary Design?
BACKGROUND AND PROPOSAL DETAILS/ANALYSIS: A petition requesting municipal sanitary
sewer service was received from the Hamlet on Sunfish Lake Subdivision in August 2018. The petition was
signed by 27 of the 41 properties benefitting from the requested improvements. The Hamlet on Sunfish
Lake Subdivision is located on the northwest side of the Village Area MUSA, just west of the Legacy at
North Star Subdivision. The neighborhood is currently served through a privately owned and operated
community wastewater treatment system that has been determined to be a non-compliant system. Hamlet
on Sunfish Lake is currently operating the private wastewater system in accordance with a Schedule of
Compliance through the Minnesota Pollution Control Agency (MPCA), which requires the subdivision to
connect to the City sanitary sewer system by December 2020 and then to decommission the private
wastewater system.
Hamlet on Sunfish Lake and the City of Lake Elmo have been planning for the neighborhood’s connection
to the City sanitary sewer system since 2006. As part of this planning the subdivision has been added to the
Village Area MUSA through a Comprehensive Plan Amendment.
In order to initiate the Hamlet on Sunfish Lake Sanitary Sewer Improvements, the City Council must direct
the preparation of a feasibility report and preliminary design meeting the statutory process for public
improvements that are specially assessed. The scope of improvements for the report and preliminary design
will be limited to the work necessary to make the direct connection from Hamlet on Sunfish Lake’s private
sewer system to the City’s sanitary sewer system located within the Legacy at North Star development. The
limited scope is intended to expedite the improvements to meet the MPCA Compliance Schedule.
Decommissioning the private wastewater treatment system and reviewing the private sanitary sewer system
for potential turnover to City ownership and maintenance will be addressed outside the scope of this Report.
The report will advise on the scope of recommended improvements, provide estimated project costs,
identify easement and right-of-way, permits, and other requirements of other local agencies needed to
implement the improvements, recommend whether the improvements are necessary, cost effective, and
feasible. The Report will also provide a proposed preliminary assessment roll for each of the benefitting
properties based upon the City’s Special Assessment Policy for Local Improvements.
FISCAL IMPACT: $14,500.
If authorized, FOCUS Engineering Inc., and its supporting consultants, will prepare the feasibility report
and preliminary design in a not to exceed amount of $14,500 for the Hamlet on Sunfish Lake Sanitary
Sewer Improvements. If the improvements are ordered, the report costs will be charged against the project
fund and become assessable to the benefitting properties. Should the project not be constructed, the report
costs cannot be assessed.
RECOMMENDATION: Staff is recommending that the City Council authorize FOCUS Engineering,
Inc., and supporting consultants, to prepare a Feasibility Report and Preliminary Design for Municipal
Sanitary Sewer for the Hamlet on Sunfish Lake Subdivision in the not to exceed amount of $14,500. The
recommended motion for this action is as follows:
“Move to approve Resolution No. 2019-014, Declaring Adequacy of Petition and Ordering preparation
of a Feasibility Report and Preliminary Design for Municipal Sanitary Sewer for the Hamlet on
Sunfish Lake Subdivision to be completed by FOCUS Engineering, Inc., and supporting consultants in
the not to exceed amount of $14,500.”
ATTACHMENTS:
1. Resolution Declaring Adequacy of Petition and Order Preparation of a Feasibility Report.
2. Hamlet on Sunfish Lake Subdivision – Petition for Sanitary Sewer Service.
3. Hamlet on Sunfish Lake Subdivision – Location Map.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2019-014
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING THE
PREPARATION OF A FEASIBILITY REPORT AND PRELIMINARY DESIGN FOR
MUNICIPAL SANITARY SEWER SERVICE FOR THE
HAMLET ON SUNFISH LAKE SUBDIVISION
WHEREAS, a petition was received from the owners of real property abutting Kindred Way
North and Kindred Court North in the Hamlet on Sunfish Lake Subdivision, requesting municipal sanitary
sewer service; and
WHEREAS, the Hamlet on Sunfish Lake Subdivision is located within the Village Area MUSA
and has been planning to connect to City sanitary sewer to replace a private community wastewater
treatment system, and
WHEREAS, it is proposed to assess all or a portion of the cost of these improvements pursuant
to the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. The Petition requesting the improvements is hereby declared to be signed by the required
percentage of owners of property affected thereby. This declaration is made in conformity to
Minnesota Statutes 429.035.
2. The Petition for the proposed improvements is hereby referred to the City Engineer and FOCUS
Engineering, Inc., and supporting consultants, to complete a feasibility report and preliminary
design in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to
report to the council with all convenient speed advising the council in a preliminary way as to
whether the proposed improvement is necessary, cost-effective, and feasible; whether it should
best be made as proposed or in connection with some other improvement; the estimated cost of
the improvement as recommended; and a description of the methodology used to calculate
individual assessments for affected parcels.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF JANUARY,
2019.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
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