HomeMy WebLinkAbout#12 - Village Preserve-Wildflower ParkSTAFF REPORT
DATE: April 2nd, 2019
TO: City Council
FROM: Ben Prchal, City Planner
AGENDA ITEM: Contract Award for Wildflower Park Improvements
REVIEWED BY: Ken Roberts, Planning Director
Parks Commission
BACKGROUND:
Every year the City of Lake Elmo goes through a review of the entire parks system to determine the investments
that they would like to make within the next 5 years. During the 2018 review, the Parks Commission as well as
the City Council determined that it would be appropriate to develop the park that is shared between the
Wildflower and the Village Preserve developments. Since then City staff has been working with a representative
of both neighborhoods to get a better understanding of play equipment that would best suit the neighborhood.
Staff asked the representative to share the three proposals the City received with the intent of obtaining input
from the residents.
ISSUE BEFORE CITY COUNCIL:
Would the City Council like to proceed with the development of the park by following the Parks Commission
recommendation?
ANALYSIS/FISCAL IMPACT:
The City received proposals from three playground installers for this park. They are Webber Recreational Design, St.
Croix Recreation and Midwest Playscapes. They were all provided the same criteria and information regarding the
site. The proposals all came in relatively close to price with the costs are outlined below.
The funds reserved for the park development is capped at $105,000. Anything more than that would require donation
or further approval from the City Council.
St. Croix Rec.
Estimated all in Price of $115,000
Estimated Reduced Price of $103,713
All-inclusive price, with the exception of pea gravel installation. This option was the neighborhoods preferred choice.
With it being over budget Staff was able to find ways to reduce the cost and keep the majority of the equipment. The
recommended proposal will have one pad under the comet instead of poured in place pads, pea gravel instead of wood
chips, and no twist spinner. The City will need to facilitate the installation of pea gravel.
Webber Playscapes
Estimated Equipment Price and Install of $60,000
Total cost after grading, pea rock, and curbing $85,000
The City would need to facilitate the installation for grading, pea rock, and curbing. The City is estimating that
$25,000 would cover the remaining expenses.
Midwest Rec.
Estimated Equipment Price and Install of $64,000
Total cost after grading, pea rock, and curbing $90,000
The City would need to facilitate the installation for grading, pea rock, and curbing. The City is estimating that
$25,000 would cover the remaining expenses.
The proposal prepared by St. Croix Rec. is more inclusive than the other two proposals. The other two proposals do
not include grading, pea rock, or curbing. After receiving input from the neighborhood(s) they would like the City to
proceed with the proposal from St. Croix Recreation for this park. To keep the proposal within budget there has been
some restructuring of the line items to make this a possibility. The main item being removed is the poured in place
pads. By removing this one item the cost is brought down significantly. City staff is inclined to recommend approval
of this proposal, it scored the highest between the residents, and requires less facilitation from Staff. The second place
option would be from Midwest Rec.
PARKS COMMISSION AND STAFF RECOMMENDATION:
The Parks Commission recommended approval of the amended option (reduced cost) and pea gravel by St. Croix Rec.
Staff is supportive of this recommendation and agrees that the playground proposal from St. Croix Rec should be
accepted.
The Parks Commission voted 5-0 for the amended St. Croix Recreation proposal.
“Motion to approve Resolution 2019-024 which accepts the amended proposal from St. Croix Recreation”
Since the St. Croix Rec. option did not include pea gravel or installation of the gravel the City Council will need to
approve an expenditure of $9,000 for that item.
“Motion to direct Staff to facilitate the installation of pea gravel with a budget not to exceed $9,000”
ATTACHMENTS:
• Approving Resolution
• Proposals
o St. Croix Recreation
o Webber Playscapes
o Midwest Recreation
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2019-024
A RESOLUTION ACCEPTING THE BID AND AWARDING A
CONTRACT FOR THE 2019 PARK LAND DEVELOPMENT BETWEEN
WILDFLOWER AND VILLAGE PRESERVE
WHEREAS, pursuant to a 2019 request for bids to develop park land between Wildflower and
Village Preserve, bids were received, opened, and reviewed according to City Policy; and
WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the
submittals were met; and
WHEREAS, City Staff and the City Parks Commission reviewed the bids and has provided a
report to the City Council recommending the award of the contract to the most appropriate bidder,
St. Croix Recreation in the amount of $94,712.24; and
WHEREAS, City Staff will also need to facilitate the installation of pea gravel for the playground.
The budget for the pea gravel and installation shall not exceed $9,000.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract
in the accordance with the above ordered Project, in the amount of the Contractor’s lowest
responsible bid, and according to the plans and specifications thereof approved by the City
Council.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE MARCH 2, 2019.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
Mayor
(Seal)
ATTEST:
________________________________
Julie Johnson
City Clerk
Wild Preserve
BCI Playground 100-115584-1 59,534.00$
Discount (4,367.41)$
Subtract Swift Twist (1,057.41)$
Freight 1,800.00$
Install of Playground 11,906.00$
Wear Mat under Comet 2,000.00$
Drain Tile 4,750.00$
Concrete Work Curb and side walk 20,147.06$
Inclusive Price 94,712.24$
City Facilitated Pea Gravel 9,000.00$
Grand Total 103,712.24$
10/29/2018 Page 1 of 4
QUOTE: R0013183271
Miracle Recreation Equip. Co.
878 E. US Hwy 60
Monett, MO 65708
1-888-458-2752
QUOTE: R0013183271
CUSTOMER: 5504B09
Project: R0013_43399586482_03
Prepared For: Project Name & Location: Prepared by:
Rob Weldon Webber Recreational Design, Inc.
City of Lake Elmo
3800 Laverne Avenue N.
Lake Elmo, MN 55042
(651) 747-3941 (phone)
RWeldon@lakeelmo.org
Attn: Wildflower GT
1442 Brooke Court
Hastings, MN 55033
(651) 438-3630 (phone)
(651) 438-3939 (fax)
jwebber@webberrec.com
Ship To Address: End User:
Rob Weldon Rob Weldon
City of Lake Elmo
3445 Ideal Avenue N.
Lake Elmo, MN 55042
(651) 248-7828 (phone)
RWeldon@lakeelmo.org
City of Lake Elmo
3445 Ideal Avenue N.
Lake Elmo, MN 55042
(651) 248-7828 (phone)
RWeldon@lakeelmo.org
Quote Number: R0013183271
Quote Date: 10/29/2018
Valid For: 30 Days From Quote Date
714S494
Product line: KidsChoice
Age group: 5-12
Components
Part Number Description Qty Weight
2012 8' TWING SWG FRAME ONLY 2 SEATS REQ MC 1 255.00
2840 SWG PART SLASH PROOF SEAT W/CHAIN (8' TR) 1 10.00
2990 SWG PART TOT SEAT 360 DEG W/CHAIN (8' TR) 1 15.00
7145019 TRIANGLE DECK (ATTACHES TO 3 POSTS) 1 75.00
7145029 SQUARE DECK (ATTACHES TO 4 POSTS) 2 125.00
7145039 1/2 HEX FULL DECK (ATTACHES TO 4 POSTS) 2 155.00
71454933 5" OD X 112" POST (3' DECK) 1 50.00
7145505 5" OD X 219" POST FOR 5' DECK W/TOPPER 4 100.00
7145508 5" OD X 252" POST FOR 8' DECK W/TOPPER 4 120.00
7145513 5" OD X 106" POST (2'6" DECKS OR LESS) 4 60.00
7145523 5" OD X 136" POST (3' TO 5' DECKS) 4 75.00
7145533 5" OD X 160" POST (5'6" TO 6'6" DECKS) 2 90.00
7146251 BIG TIMBER BONGO STUMP PERCH
(STATIONARY)
2 15.00
7146283 BIG TIMBER BONGO STUMP W/ENCLOSURE (3'
DECK)
1 115.00
71466912S PLAYCOVER SAIL 12' X 12', STANDARD FABRIC 1 460.00
10/29/2018 Page 2 of 4
QUOTE: R0013183271
71466920S PLAYCOVER SAIL 20' X 20', STANDARD FABRIC 1 590.00
7146771 HURRICANE BRIDGE, INCLINED 2' 1 200.00
71471520 INTERACTIVE PANEL FRAME 1 35.00
714715204 A-MAZE-ING INSERT 1 20.00
714716 VIEW GROOVE PANEL 1 30.00
714734 SAFETY PANEL AGES 5-12, FREE STANDING 1 60.00
714736 BUNNY HILL SLIDE W/CANOPY (3' DECK) 1 130.00
71474859U 6'2" TYP II SLIDE 360 DEG DOMED WAVE (5' DK) 1 1,500.00
7148153 VERTICAL LADDER CLIMBER (3' DECK) 1 100.00
7148161W FULL WAVE BARRIER, MESH 1 45.00
7148176B BIG TIMBER DOUBLE STUMP SEAT 1 40.00
7148435 CHINNING BAR (ONLY) 1 10.00
71485139 SQUARE TRANSFER POINT W/CLOSED HR (3'
DECK)
1 225.00
7148635 8' HORIZONTAL/INCLINED LADDER (ONLY) 1 50.00
71486725 TWISTED VINE CLIMBER (5' DECK) 1 90.00
7149599 ADA STAIRS BETWEEN DECKS W/2' RISE 1 220.00
714961S1 DELIGHT-O-SCOPE TELESCOPE (STEEL MOUNT) 1 20.00
7149661C BIG TIMBER HOLLOW LOG CLIMBER (6' & 6'6" DK) 1 700.00
7149929 KIDS' PERCH 1 105.00
714999Z CUSTOMER SERVICE KIT (NO PRICE) 1 7.00
Biba_Included
Product line: Freestanding
Age group:
Components
Part Number Description Qty Weight
9991Z BIBA ENTRY SIGN (NO PRICE) 1 45.00
9992Z BIBA 6 POST MARKERS (NO PRICE) 1 10.00
RiskSign_Included
Product line: Freestanding
Age group:
Components
Part Number Description Qty Weight
787Z RISK MANAGEMENT SIGN - ENGLISH (NO PRICE) 1 60.00
Totals:
Equipment Weight: 7,462.00 lbs
Equipment List: $52,470.00
10/29/2018 Page 3 of 4
QUOTE: R0013183271
Discount Amount: -$15,655.00
Freight: $2,484.59
Installation: $14,620.00
SubTotal: $53,919.59
Grand Total: $53,919.59
Notes:
This Quote shall not become a binding contract until signed and delivered by both Customer and Miracle Recreation Equipment Company
(“Miracle”). Sales Representative is not authorized to sign this Quote on behalf of Miracle or Customer, and signed Quotes cannot be accepted from
Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to "Miracle Sales
Administration" via fax (417) 235-3551 or email: orders@miraclerec.com. Upon acceptance, Miracle will return a fully-signed copy of the Quote to
Customer (with copy to Sales Representative) via fax or email.
THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by
Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Miracle to ship the
Equipment and agrees to pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by
Miracle. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 734154,
Dallas, TX 75373-4154, unless notified otherwise by Miracle in writing. Customer agrees to pay all additional service charges for past due
invoices. Customer must provide proper tax exemption certificates to Miracle, and shall promptly pay and discharge all otherwise applicable taxes,
license fees, levies and other impositions on the Equipment at its own expense. Purchase orders and payments should be made to the order of
Miracle Recreation Equipment Company.
Quote Number: R0013183271 Quote Date: 10/29/2018 Equipment: $52,470.00 Grand Total: $53,919.59
CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE
AND SUBJECT TO FINAL APPROVAL BY MIRACLE.
Submitted By Printed Name and Title Date
THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY MIRACLE RECREATION EQUIPMENT
By: Date:
ADDITIONAL TERMS & CONDITIONS OF SALE
1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate
safety surfacing under and around the Equipment, in accordance with Miracle's product literature and the most current Consumer Product Safety
Commission Handbook for Public Playground Safety.
2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the
terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, Miracle shall have all
remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code.
Customer agrees to assist and cooperate with Miracle to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment
or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All
remedies are cumulative and not alternative, and no exercise by Miracle of a remedy will prohibit or waive the exercise of any other remedy. Customer
shall pay all reasonable attorneys fees plus any costs of collection incurred by Miracle in enforcing its rights hereunder. Subject to any limitations under
law, Customer shall pay to Miracle as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent
in such month and is not received by Miracle within ten (10) days after the date on which due.
3. Limitation of Warranty/ Indemnity. MIRACLE MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD
WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPECIFICALLY
DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR
INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL
CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EQUIPMENT, ITS FAILURE TO
MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN
APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH MIRACLES
INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC
PLAYGROUND SAFETY.
10/29/2018 Page 4 of 4
QUOTE: R0013183271
4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached
under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to
any location not specified in this Quote.
5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to Miracle, and Miracle hereby reserves a purchase
money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer
agrees that Miracle may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the
Equipment.
6. Choice of Law and Jurisdiction. All agreements between Customer and Miracle shall be interpreted, and the parties' obligations shall be
governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of
the state and federal courts located in the city and county of St. Louis, Missouri.
7. Title; Risk of Loss; Insurance. Miracle Retains full title to all Equipment until full payment is received by Miracle. Customer assumes all
risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty
shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall
insure the Equipment against all such losses and casualties.
8. Waiver; Invalidity. Miracle may waive a default hereunder, or under any invoice or other agreement between Customer and Miracle, or
cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in
writing, signed by Miracle. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of
any rights provided to Miracle hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the
remaining valid portions hereof.
9. Entire Agreement; Amendment; Binding Nature. This fully-executed Quote, as supplemented by Change Orders and invoices containing
exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written
instrument signed by the Customer and Miracle stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that
Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and
time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and
their successors and assigns.
10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in
counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document and
retransmission of any signed facsimile or other electronic transmission shall be the same as the transmission of an original. At the request of either
party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document.
Rev E 021815
Wildfl ower Park OPTION 2Lake Elmo, MN
POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR
ROPE , BOULDERS & SHADE
19-0140A
Equipment ManufacturerSales RepresentativeLake Hollywood Park
Lake Elmo, MN
19-0140A
Equipment ManufacturerSales RepresentativeLake Hollywood Park
Lake Elmo, MN
19-0140A
Equipment ManufacturerSales RepresentativeLake Hollywood Park
Lake Elmo, MN
19-0140A
Equipment ManufacturerSales RepresentativeLake Hollywood Park
Lake Elmo, MN
36"36"
60"
48"
72"
44'-11"
60'-3"
16'
28'-8"
6'6'
6'
6'
7'-10"
12'-4"
16'-6"
15'-9"
0 .5 1.0
0 5'
Meters2.0 3.0
10'
8'
SINGLE POST SWINGS
PART# ZZXX0818
W/ TODDLER ADD-ON
PART# ZZXX0820
(2) BELT SEATS
PART# ZZXX0260
GLIDE SLIDE
ROCK CLIMBER
(lowered 12")
NUVO TRANSFER
STATION
STUMP
CLIMBER
SQUARE HAT
SHADE
NUVO 360°
SPIRAL SLIDE
STALAGMITE
CLIMBER
SOLAR
CLIMBER
ZIG-ZAG
CLIMBER
GEO CLIMBER
PIPEWALL
W/ LOWER
TELESCOPE (deck)
STOREFRONT
PANEL (ground)
ANYWHERE
SEAT
SQUARE HAT
SHADE
BOUNCE
BUTTON
6' HORIZONTAL
LADDER
CANYON
CROSSING
24" RISE
FUNNEL TUBE
Total Elevated Play Activities:
Total Ground-Level Play Activities:
Accessible
Elevated
Activities
Accessible
Ground-Level
Activities
Accessible
Ground-Level
Play Types
Required
Provided ADA SCHEDULE12
6
11
5
4
5
3
3
B
Paper Size
USER CAPACITY:AGE GROUP:
AREA:PERIMETER:
EQUIPMENT SIZE:
USE ZONE:
DATE:
SCALE:PROJECT NO:
FALL HEIGHT:
*PLAYGROUND SUPERVISION REQUIRED
DRAWN BY:
ASTM F1487-
CPSC #325 LAKE HOLLYWOOD PARKLAKE ELMO, MN19-0140A.MID 3/16"=1'-0"
J. MOYER
22 JAN 2019
23'-8" x 30'-11" x 18'-5"
60'-3" x 44'-11"
2707.77 SqFt.210'-5"
8 Ft.
56 5-12
17
MIDWEST PLAYSCAPES, INC.
8632 Eagle Creek Circle
Savage, MN 55378