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HomeMy WebLinkAbout#06 - 2019 Crack Seal Project STAFF REPORT DATE: May 7, 2019 CONSENT AGENDA ITEM: 2019 Crack Seal Project – Accept Quotes and Award Contract SUBMITTED BY: Amanda Groh, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept quotes and award a construction contract for the 2019 Crack Seal Project? BACKGROUND: In accordance with the City’s annual street maintenance program, certain streets have been scheduled to be seal coated in 2019. See attached Location Map and Street List. Best pavement management practices recommend these streets be crack sealed in advance of a seal coat treatment. The neighborhoods to be crack sealed and seal coated this year were reviewed by Public Works and Engineering to confirm the maintenance work to be completed. PROPOSAL DETAILS/ANALYSIS: Quotes were solicited from 3 qualified contractors and 1 quote was received on April 25, 2019. Gopher State Sealcoat, Inc. submitted the quote of $32,469.00 which is in line with the Engineer’s estimate. See attached quote proposal. The work is required to be completed by June 22, 2019. FISCAL IMPACT: Total Estimated Post-bid Project Cost is $37,000.00. The project costs are funded through the 2019 street maintenance budget and the crack seal portion of the costs remains within the planned budget. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the quote and awarding a construction contract to Gopher State Sealcoat. in the amount of $32,469.00 for the 2019 Crack Seal Project. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to accept the quote and award a Construction Contract to Gopher State Sealcoat in the amount of $32,469.00 for the 2019 Crack Seal Project.” ATTACHMENTS: 1. Project Location Map. 2. Street List. 3. Quote Proposal. 4. 2019 Crack Seal Project – Construction Contract. ñ © © 5 5 5 ÌGlWX GlWX GlWX GlWX GiWX GiWX GiWX Sf GqWX GqWX GqWX GoWX GoWX ?©A@?©A@ ?©A@ ?ÇA@?ÇA@ GnWX DemontrevilleWildlife Park DemontrevillePark KleisPark PebblePark Lake Jane Hill Park Sunfish Lake Park Tana RidgePark Carriage StationPark VFWPark LionsPark ReidPark HeritagePark Tartan Park Golf Club Lake Elmo Regional Park Resserve TarlynPark RidgePark !"b$!"b$ Grant Woodbury Oakdale Baytown West Lakeland Stillwater Oak ParkHeights PineSprings Stonegate Midland Meadows Torre Pines Herritage Farm Eden Park The Forest Tapestry At Charlette's Grave Hidden Meadows of Lake Elmo St Croix's Sanctuary Farms of Lake Elmo Prairie Hamlet Arabian Hills Sunfish Ponds Lake Elmo Vista Meyers Pineridge Arvolds Acres Pass Est Bordiners Garner Farmettes Lake Jane Hills Tablyn Park Rolling Hills Est Brookman Add Lake Elmo Park The Fields of St. CroixJohn M DayFarm Add Carriage Station The Fields of St. Croix 2nd Add Tana Ridge Fox Fire Estates Lake Elmo Heights Parkview Estates Jesse's Hideaway Discover Crossing Hamlet on Sunfish Lake Demontreville Highlands Add Whistling Valley HammesCountry Vista City Aud Plat No. 8 Judith Mary Manor Wildflowers Shores Olson Lake Add Dawein Acres TamarackFarm Est Beast Crest Estates Krauses Add Eagle Point Business Park Springborn's Green Acres Packard Park Downs Lake Est Lake Jane Highlands BUrrwood Est Three Lakes Farm Add Lane's Demontreville Country Club Huppert Add Prairie Ridge Office Park Berschen's Shores David Nelson Est Kenridge Add Bergmann Add Park Meadows Eagle Point Creek Estates Lake Jane Manor No, 1 Schwartz Martinco Add Elmo View Myron Ellman Friedrich Hgts Bergstem of the Fields of St. Croix Elmo Jane Olson Eagle Point DeMontreville Sunfish Horseshoe Downs Goose Clear Long Cloverdale RoseArmstrong Kramer Goose (South) Rose Legion Pond H.J. Brown Pond Friedrich Pond Goose Margaret Armstrong-South Portion Armstrong Deer Pond Veronica Pond Goose (North) Crombie Pond Hedge's Pond Berschen's Pond Klawitter Pond Armstrong-North Portion Beutel's Pond Dirk's Pond Unnamed Unnamed10TH ST N MANNING AVE NHUDSON BLVDINWOOD AVE NLAKE ELMO AVE NSTILLWATER BLVD N 34TH ST N KEATS AVE N50TH ST N 15TH ST NIDEAL AVE N20TH ST N LAKE JANE TRL N 30TH ST N 27TH ST N JAMACA AVE N55TH S T N 53RD ST N JANE RD N 47TH ST NDEMONTREVILLE TRL N57TH ST N 59TH ST N 51ST ST S 31ST ST N 43RD ST N LEGION AVE N39TH ST N 38TH ST N 42ND ST N KIMBRO AVE N33RD ST N 24TH ST NOLSON LAKE TRL N26TH ST NHI L L TR L N 32ND ST N LINDEN TRL N JULEP AVE NCIMARRONIVY AVE NHILLTOP AVE NIRIS AVE NMANNING TR L N STILLWATER LN N 21ST ST N 45TH ST N IVORY AVE NLILY AVE N9TH ST N LAVERNE AVE NJASMINE AVE N 44TH ST N JEWEL AVE N 35TH ST N KELVIN AVE NLEGION LN N37TH ST N JAMLEY AVE NKLONDIKE AVE NDEER POND TRL N IMPERIAL AVE N22ND ST N 55TH ST ISLE AVE N40TH ST N UPPER 33RD S T N 28TH ST N 16TH ST N MARQUE S S T R L N HY T R A I L A V E N LISBON CT N KIN D R E D W A Y LILAC LN N14TH S T NHIGHLANDS TRL NEAGLE POINT BLVD IVY CT N IRONWOOD TRL NJANE CIR NLAYTON AVE NJASPER AVE NJAMACA CT N L E E W A R D A V E N JUL E P C T N LISBON AVE NJANERO AVE NIRISH CT NIRVIN CT N44TH LN NHIGHLANDS CT N MARQUESS LN N IRVIN CIR NBLUESTEM LN N LILAC WAY N IVORY CTINNSDALE AVE N12TH ST N Tartan M eadows 11TH ST NLANGLY CT N 22ND CT N LAYTON CT NLAVERNE CT N59TH STREET CT N 53 R D S T N LILY AVE NINNSDALE AVE NJAMACA AVE NLAKE ELMO AVE NSTILLWATER BLVD N 50TH ST N 55TH ST N ISLE AVE NIRONWOOD TRL NJULEP AVE N35TH ST N 10TH ST N 34TH ST N 32ND ST N KEATS AVE N28TH ST N KEATS AVE N53RD ST N 39TH ST N MANNING AVE N37TH ST NLISBON AVE NHIDDEN BAY TRL N 36TH ST N 36TH ST NJAMACA BLVD NJANE CT N KIRKWOOD AVE N3RD STREET PL NJEROME AVE NLITTLE BLUESTEM TRL NLITTLE BLUESTEM TRL NJACK PINE TRISLE CT NIRISH AVE NLAMPERT AVE NLILAC PL N 49TH ST N JULEP WAYKRAFT CIR NDEER POND CT NLANSING AVE N27TH STREET CT NIRWIN AVE N10TH STREET CT NKIRKWOOD LN N JASM INE AVENUE P L N DEMONTRE VI L L E T R AI L CI R N CHERRYWO O D T R L N LITTLE BLU E S T E M CI R N MARQUESS TRAIL CT NMARQUESS WAY N JER O M E A V E N U E C T N 33 R D S T R E E T L N N 30TH STREET CIR N 24 T H S T R E E T C T N MARQUESS TRAIL CIR NLEGION LN CIR N 20TH STREET CT NINWOOD AVE N TO WB I94LARKSPUR LN NLEGION LN CT N HI D D E N B A Y Oace Acres Add WIND B CT RE N LAK TRL N N HILL TRAIL CT N MARQUESS LANE CV NIMATION PLDEMONTREV I L LE TRA I L P L N FOURTH ST N KEATS AVE N T O W B I 9 4 WB I94 TO INWOOD AVE NINNSDALE AVE NHIGHLANDS TRL NLEGION AVE N21ST ST N 35TH ST N LAVERNE AVE N31ST ST N KEATS AVE NMap Document: C:\Users\timol\Desktop\Lake Elmo Seal Coat\Seal Coat Shape Files\Map.mxdDate Saved: 3/30/2016 2:45:27 PM0 0.5 1Miles Source: MnDNR, MnDOT, ESRI ñ Ì Public Works Building ©Fire Stations µ Map Date: March 2019 2019 Crack Seal Project Street Legend 2019 Crack Seal State Highways County Roads City Streets City MSA Routes Parcel Subdivision Lakes City Park Golf Course Lake Elmo Regional Park ResservePark Office(651) 430-8368 City Hall 3880 Laverne Avenue N, Suite 100 (651)747-3900www.lakeelmo.org 3445 Ideal Ave N(651) 747-3940 Station No. 13510 Laverne Ave N(651) 770-5006 Station No. 24259 Jamaca Ave N(651) 779-8882 5 Schools The Homestead 10TH STREET LN N Street Segment From To DevelopmentLength Width CDS Area (SF)Area (SY)KEATS AVE N TH 36 59TH ST COURT MSAS 615.00 28 0 17,220.00 1,913.33KEATS AVE N 59TH ST COURT 57TH ST N MSAS 955.00 28 0 26,740.00 2,971.11KEATS AVE N 53RD ST N 51ST ST N MSAS 1,660.00 28 0 46,480.00 5,164.44KEATS AVE N 51ST ST N 47TH ST N MSAS 1,930.00 28 0 54,040.00 6,004.44KEATS AVE N 53RD ST N 55TH ST N MSAS 640.00 28 0 17,920.00 1,991.11KEATS AVE N 57TH ST N 55TH ST N MSAS 736.00 28 0 20,608.00 2,289.78JANE CIR N JANE COURT N CUL-DE-SAC Lake Jane Highlands 760.00 32 47 31,259.78 3,473.31DEER POND CT N DEER POND TRAIL SOUTH END Oace Acres 5th 606.00 22 45 19,693.73 2,188.19DEER POND TRL N HIDDEN BAY TRAIL DEER POND COURT Oace Acres 3rd 282.00 24 0 6,768.00 752.00DEER POND TRL N DEER POND COURT JACK PINE TRAIL Oace Acres 3rd 868.00 20 0 17,360.00 1,928.89MANNING TRL N 21ST ST N EAST CITY LIMITS MSAS 1,365.00 24 0 32,760.00 3,640.00MANNING TRL N 20TH ST N 21ST ST N MSAS 490.00 24 0 11,760.00 1,306.67MANNING TRL N 20TH ST N EAST CITY LIMITS MSAS 1,070.00 24 0 25,680.002,853.3347TH ST N JULEP AVE KEATS AVE MSAS 1,240.00 32 0 39,680.00 4,408.8945TH ST N JANE ROAD JULEP AVE N MSAS 1,520.00 32 0 48,640.00 5,404.44JULEP AVE N TAPESTRY RD 47TH ST N MSAS 1,090.00 32 0 34,880.00 3,875.56IRVIN CIR N 42ND ST N CUL-DE-SAC Lake Jane Hills 2nd 479.00 32 45 21,689.73 2,409.97IRVIN CT N LAKE JANE TRAIL CUL-DE-SAC Lake Jane Hills 3rd 430.00 32 45 20,121.73 2,235.75ISLE AVE N 42ND ST N CUL-DE-SAC Lake Jane Hills 3rd 600.00 32 46 25,847.61 2,871.96IVY CT N 42ND ST N CUL-DE-SAC Lake Jane Hills 2nd 840.00 32 45 33,241.73 3,693.53JAMACA CT N JAMACA AVE N SOUTH DEAD END Friedrict Heights 1,150.00 24 0 27,600.00 3,066.67UPPER 33RD ST N LAKE ELMO AVE LAVERNE AVE N 0 370.00 30 0 11,100.00 1,233.33KIMBRO AVE N 47TH ST N 43RD ST N MSAS 2,067.00 32 0 66,144.00 7,349.3343RD ST N KIMBRO AVE N LAKE ELMO AVE N MSAS 2,475.00 32 0 79,200.00 8,800.0031ST ST N CSAH 6 (STILLWATER BLVD) JAMELY AVE N 547.00 26 0 14,222.001,580.2231ST ST N JAMELY AVE N JONQUIL AVE N 1,438.00 26 0 37,388.00 4,154.2231ST ST N JONQUIL AVE N OLD MN TH 5 503.00 26 0 13,078.00 1,453.1155TH ST N DEMONTREVILLE TRAIL N STA. 5+72 Springborn's Green Acres472.00 20 0 9,440.00 1,048.8955TH ST N STA 5+72 STA 21+50 Springborn's Green Acres 1,578.00 24 0 37,872.00 4,208.0055TH ST N STA 21+50 STA 43+30 Springborn's Green Acres 2,180.00 28 0 61,040.00 6,782.2255TH ST N STA 43+30 STA 57+94 Springborn's Green Acres 1,464.00 26 0 38,064.00 4,229.33JAMACA BOULEVARD N JAMACA AVE N 55TH ST N 2,200.00 28 0 61,600.00 6,844.44JAMACA AVE N 55TH ST N JAMACA BLVD 2,450.00 30 0 73,500.00 8,166.6757TH ST N KEATS AVE JULEP WAY 1,820.00 26 0 47,320.00 5,257.7820TH ST N CSAH 17 (LAKE ELMO AVE) 20TH ST COURT N MSAS 575.00 22 0 12,650.00 1,405.5620TH ST N 20TH ST COURT N LEGION AVE N MSAS 2,041.00 22 0 44,902.00 4,989.1120TH ST N LEGION AVE N MANNING TRAIL N MSAS 2,285.00 22 0 50,270.00 5,585.56TOTALS 1,237,780.00 137,530.002019 CRACK SEAL PROJECT - LAKE ELMO Project No. 2019.110 General Conditions for 2019 Crack Seal Project Page 1 of 2 State of Minnesota Washington County CONSTRUCTION CONTRACT FOR THE 2019 CRACK SEAL PROJECT LAKE ELMO, MINNESOTA This Contract, made this ________ day of _____________________ 2019, by the City of Lake Elmo, Minnesota (herinafter called the “Owner”) and _____________________ (hereinafter called the “Contractor”). WITNESSETH that the parties hereto agree as follows: The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals, including profit and overhead, necessary for the performance, testing, start-up, and completion of the work as described herein: IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. (Contractor) (City of Lake Elmo) DESCRIPTION OF WORK: The Contractor shall rout (¾” x ¾”) [when applicable], clean, dry, seal, and overband existing bituminous cracks in the streets shown on the attached Location Map dated March, 2019 for Lake Elmo. [Routing is to be completed on all cracks except those with existing crack fill material.] The work shall be completed per the applicable MnDOT Standard Specifications for Construction (2018 Edition) and in accordance with the special provisions outlined within this Construction Contract. The Contractor shall provide all necessary traffic control in accordance with the MMUTCD. The Contractor shall provide certification that the sealant meets MnDOT 3723 or approved equal. Sealant materials may be placed during a period of rising temperature after the air temperature has reached 50 degrees F. The street surface must be completely dry and remain so throughout the application of the sealant material. The Contractor shall conduct the operation so that routing of cracks, cleaning, drying, and sealing are a continuous operation. Traffic shall not be allowed to knead together or damage the routed cracks. Routed cracks not sealed before traffic is allowed on the pavement shall be re-routed, if necessary, when routing and sealing operations resume at no additional cost to the Owner. Cleaning shall continue until the crack is dry and all dirt, dust or deleterious matter is removed from the crack and adjacent pavement to the satisfaction of the Engineer. The cracks shall be sealed when the sealant material is at the pouring temperature recommended by the manufacturer. The Contractor shall fill the crack such that after cooling, the sealant is flush with the adjacent pavement along the edges and the center does not sag more than 1/8 inch below the pavement or shoulder surface. Care shall be taken in the sealing of the cracks so that the cracks are not overfilled and the final appearance shall present a neat fine line. Those deep cracks that experience sealant settlement shall be given a second application of sealant material. The Contractor, at their option, may use a backer rod at no additional cost to the project; however, sealant must be at least ¾” thick over rod. The sealant shall be tack free before opening to traffic. A given quantity of sealant material shall never be heated at the pouring temperature for more than six (6) hours and shall never be reheated. The Contractor shall replace any sealant that loses its bond within one year after the sealant is applied. The Contractor will be paid as a Lump Sum for work completed in accordance with the Construction Contract. All work shall be completed within the specified time frame and under the terms and conditions provided within this Construction Contract, and in accordance with the “General Conditions” shown in this contract. The contractor shall complete the proposed work by JUNE 22, 2019. The Owner will make payment for the whole contract upon acceptance by the Owner of all work required hereunder and in compliance with all the terms and conditions of this contract. TOTAL AMOUNT (INSERT FROM QUOTE FORM): __________________________________ Project No. 2019.110 General Conditions for 2019 Crack Seal Project Page 2 of 2 GENERAL CONDITIONS I. CHANGES IN WORK. - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order. II. INSPECTION OF WORK. - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have the right to reject defective material and workmanship or require its correction. III. COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material-person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII. CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials. VIII. WARRANTY. - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX. IDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS’ COMPENSATION INSURANCE. - Contractor shall provide a certificate of insurance showing evidence of workers’ compensation coverage or provide evidence of qualification as a self-insurer of workers’ compensation. XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. The City and FOCUS Engineering, Inc. shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non-owned autos.