HomeMy WebLinkAbout#07 MAC PoliciesSTAFF REPORT
DATE: June 11, 2019
DISCUSSION
AGENDA ITEM: Maintenance Advisory Committee Operating Policies
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND:
The City Council adopted operating policies and procedures for the Maintenance Advisory
Committee (MAC) at their February 7, 2017 meeting. This was completed as part of the process of
updating/reviewing all committee operating policies and procedures. As noted at the time, the MAC
had been in place for about 25 years. They had been put in place to help with specifications for
public works and fire department equipment. Once the public safety committee was created in 2013,
fire equipment review was shifted to them
The Mayor has asked to have the policies be changed so that anything that requires an operator has to
be reviewed by the MAC, regardless of cost.
ISSUE BEFORE COUNCIL:
Should the Council make any changes to the Operating Policies of the Maintenance Advisory
Committee?
PROPOSAL:
As mentioned above, the Mayor has requested that anything, regardless of price, that requires an
operator be required to be reviewed by the MAC. Currently vehicles included in the City’s Capital
Improvement Plan (CIP) for Public Works (Streets, Parks, Water, Sewer, Stormwater) are reviewed
by the MAC. The city establishes $25,000 as the threshold for the CIP, therefore only vehicles
$25,000 or more are reviewed by the MAC (exclusive of fire vehicles).
Staff feels having no limit and requiring anything that an operator is needed for to go through the
committee is overly burdensome and not consistent with our CIP policy or our purchasing policy. If a
specific instance where the current policy has led to problems was identified then we could work
toward an appropriate solution.
FISCAL IMPACT:
TBD
ATTACHMENTS:
• Maintenance Advisory Committee Operating Policies as adopted in 2017
Maintenance Advisory Committee
Operating Policies & Procedures
Scope & Purpose: In conjunction with public works staff, to aid the City Council in the
scoping and selection of heavy equipment for the Public Works Department
Committee Duties:
A. Review and recommend the purchase and specifications of vehicles included in the
City’s Capital Improvement Plan for the Public Works Department including streets,
parks, water and sewer vehicles
B. Assist staff with recommendations on needs for future Capital Improvement Plans
C. Advise on the useful life of heavy equipment and cost/benefit of when to replace
equipment through purchase or trade
Meeting Schedule: As needed.
Committee Composition: Five citizen members who are experienced in auto mechanics,
diesel engines, or as a heavy equipment operator. Citizen members
will serve by appointment of the City Council for three-year, staggered
terms.