Loading...
HomeMy WebLinkAbout#03 - Washington County Recycling GrantSTAFF REPORT DATE: June 4, 2019 CONSENT TO: Mayor and Council AGENDA ITEM: Approve 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines SUBMITTED BY: Tanya Nuss, Permit Technician REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: The City submitted a grant proposal at the beginning of the year to the Washington County Department of Public Health and Environment to receive money for recycling program expenses in 2019. The City received an agreement to pay up to $16,484.00 to be used for the submitted recycling project expenses in 2019 from the Washington County Department of Public Health and Environment. The recycling projects the City applied for are: 1. One page of the City’s new website will be dedicated to recycling, the money will be used for the creation and staff time updating the page. 2. The Fresh and the Spring & Fall Newsletters will contain recycling information in them. Money will be used for staff time, production costs, and mailing costs associated with the portion of these that is recycling. 3. A portion of the New Resident Guide will be dedicated to recycling. Money will be used for staff time and production costs, and mailing costs associated with the portion of these that is recycling. 4. A recycling ordinance update is planned, the money will be used for the creation and publication. The process for the agreement to become official is as follows: • Council needs to approve the Grant Agreement and Guidelines • Signatures from the City will need to be sent back to Washington County • A required proof of liability and workers comp insurance certificate needs to be sent listing Washington County as the certificate holder. • Once all documents are reviewed, the grant agreement will be submitted for the Department Director’s signature and the City will be notified of approval. The county signature date will be the official start date. • A copy of the signed agreement will be forwarded for our records. • A Final Program Expenditures Report will be submitted to the County by the end of the year regarding the costs of the work the City has done regarding recycling in 2019. ISSUE BEFORE COUNCIL: Should the Council approve the 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines? PROPOSAL: Council approval is the next step in the process to receive the grant. If Council approves the 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines, staff will finish the agreement submittal and track the recycling projects for all of 2019 in accordance with the guidelines. Staff will also submit the Final Program Expenditures Report in order to meet the requirements of the grant and receive our final payment. FISCAL IMPACT: The grant is up to $16,484.00 to be used for recycling program expenses in 2019. OPTIONS: 1. Approve the 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines 2. Deny the 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines 3. Take no action RECOMMENDATION: If removed from the consent agenda: “Move to approve the 2019 Grant Agreement for Municipal Recycling Grant Distribution and Municipal Recycling Grant Guidelines.” ATTACHMENTS: • Certificate of Liability Insurance • 2019 Grant Agreement for Municipal Recycling Grant Distribution • Municipal Recycling Grant Guidelines ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD CITYLAK OP ID: JZ 05/24/2019 House Accounts Zignego Agency, Inc. 3880 Laverne Avenue, North Lake Elmo, MN 55042 House Accounts 651-777-8788 651-777-7730 League of Minnesota Cities City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 A X 2,000,000 X X CMC10005481 01/01/2019 01/01/2020 2,500 3,000,000 3,000,000 2,000,000A X CMC10005481 01/01/2019 01/01/2020 1,000,000 X A MEL10005493 01/01/2019 01/01/2020 1,000,000 A WC10011263 01/16/2019 01/16/2020 1,500,000 1,500,000 1,500,000 Washington County 14949 62nd Street N Stillwater, MN 55082 651-777-8788