HomeMy WebLinkAbout#15 - Pebble Park Improvements STAFF REPORT
DATE: 7/16/2019
REGULAR
MOTION
TO: City Council
FROM: Marty Powers, Public Works Director
AGENDA ITEM: Security Light Improvements – Pebble Park
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
At their June meeting, the Parks Commission recommended improving the security lighting at Pebble
Park. The CIP funds dedicated to Pebble Park for 2019 are $65,000.
ISSUE BEFORE THE PARK COMMISSION:
Should the City Council Authorize and Accept the Lowest bidder For The Pebble Park Security Lighting
Improvements?
PROPOSAL:
Three Proposals Were Requested For The Following Security Lighting Upgrades At Pebble Park:
- Add one metal 30’ pole with LED security light and electrical receptacle off South/West pavilion
corner
- Add one metal 30’ pole with LED security light on north end of parking lot
- Replace and raise two existing security lights on west corners of tennis court with LED fixtures
The Park Commission Recommendation is to Contract Kilmer Electric as the Lowest Responsible Bidder
for the Pebble Park Lighting Improvements.
FISCAL IMPACT: Three quotes were submitted and are as follows:
Kilmer Electric $12,880.00
T&M Electric $28,124.00
Stabner Electric $14,650.00
Funding for the above listed lighting improvements will not exceed $15,000 and shall be paid by Park
Dedication Funds.
OPTIONS:
1) Approve Contracting Kilmer Electric For Pebble Park Lighting Improvements
2) Deny Contracting Kilmer Electric For Pebble Park Lighting Improvements
3) Table Contracting The Pebble Park Lighting Improvements
RECOMMENDATION:
“Motion to approve and contract Kilmer Electric for Pebble Park Security Lighting Improvements to
_____________for an amount not to exceed $15,000”
ATTACHMENTS:
• Killmer Electric Quote
• Stabner Electric Quote
• T & M Electric Quote
Pebble Park Lighting Improvements
Red – existing power cabinets
Yellow – Proposed LED security lights on poles with outlets
Purple – upgrade existing security lights to wider LED security lights
PRELIMINARY ESTIMATE
Date
6/3/2019
Bid #
593
Name / Address
CITY OF LAKE ELMO
ROB WELDON (PUBLIC WORKS)
3880 LAVERNE AVE. N
SUITE 100
LAKE ELMO, MN 55042
Stabner Electric LLC
11800 - 120th Street North
Stillwater, MN 55082
651-777-6770
Project Name:CITY OF LAKE ELMO
Project City LAKE ELMO
Project Address
PARKING LOT POLES
Thank you for the opportunity to bid your job!Bid Total
Description Allowance Amount
BID FOR ELECTRICAL WORK ON PARKING LOT POLES
NEW LIGHT POLES BY PAVILION:
- INSTALLING 2 NEW METAL LIGHT POLES WITH LED SECURITY LIGHT FIXTURES
- CONTROLLED BY PHOTO CELL
- 1 RECEPTACLE INSTALLED ON EACH POLE
- CONCRETE BASE/FOOTINGS
UPGRADE LIGHTING BY TENNIS COURTS:
- UPGRADE EXISTING LOWER LIGHT FIXTURES ON TENNIS COURT POLES TO LED
FIXTURES
- RAISE LOWER FIXTURE UP SO THEIR COVERAGE IS SHINING BETTER ON PARKING
LOT
- ELECTRICAL PERMIT
TOTAL FOR ABOVE MATERIALS, LABOR & EQUIPMENT 14,650.00
$14,650.00
Ph: 6 51-9 6 7-0 28 0 | info @mand telectric.c o m Prepared By: T imothy Chapeau
Cust ome r:City of Lake Elmo
Addre ss:34 4 5 Ideal Ave N
Lake Elmo, MN 5504 2
Contact :M arty Powers
P hone :651-7 4 7 -394 1
Email:M Powers@lakeelmo.org
Job N ame :Security Lig hting @ Pebble Park
Jobsite Addre ss:8160 Lake Jane T rail
Lake Elmo, M N 5504 2
J OB I T E M S
PAYM E NT T E RM S
T E RM S & CONDI T I ONS
Add 2 N e w Lig ht Pole s Wit h Out le t
M & T wil l inst al l t wo new 30 ' l ig ht p ol es wit h 300 w l ig ht f ixt ures and p hot o-eye cont rol l ed in
each l ocat ion. One l ig ht p ol e wil l have a GF CI r ecep t acl e wit h met al in use cover at t he p avil ion.
One l ig ht wil l b e ad j acent t o t he p ar k ing l ot . E ac h of t hese p ol es wil l incl ud e a new concert b ase.
$17 ,4 16.0 0
C larif icat ions:
Al l p r ivat e ut il it ies shal l b e mar k ed b y ot her s t his wil l incl ud e wel l s, wat er l ines, el ect r ical
l ines, irr ig at ion l ines and al ik e.
M & T wil l have g op her st at e one l ocat e al l p ub l ic ut il it ies.
-
C hang e 2 He ads At T ennis C ourt
Reconf ig ur e exist ing l ig ht p ol es t o ac commod at e 2 f ixt ur es p er p ol e (q uant it y 2 p ol es). We wil l
ad d a 2 p osit ion b ul l hor n sl ip f it t er and reinst al l t he exist ing f ixt ur e in one p osit ion and p rovid e a
new L E D l ig ht f ixt ur e f or t he second p osit ion.
$10 ,7 08.0 0
C hang e Out Se rvice T o Pad Mount
Chang e out ser vice and p our a concret e p ad set new d ot st yl e encl osur e. T his p r ice incl ud es
conc ret e work .
T he cost of t his l ine it em is not incl ud ed in t he q uot e t ot al s. -Line it em $9568
-
T OT AL $28,124 .00
T h i s j ob requ ires a deposi t of 50.00% ($1 4 ,062.00) wit h addi t i on al paymen t s of Remain der du e u pon
su bst an t i al complet i on wit h n o ret ai n ag e all owed..
T his estimate will only be valid for 30 days and will auto matically terminate if not accepted within that time frame. T he p rice is then subject to chang e
after the expiration of the estimate without notice.
06/12/2019
SID #: 1906016
EST IMAT E
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T hank yo u fo r the o ppo rtunity to provide yo u with a quote fo r the above sco pe of work.
T im ot hy Cha pe a u, M&T Ele ct ric, Inc.
Please remit to:
M&T Electric, Inc.
7 62 3 St. Cro ix T rail Ln. S.
Denmark T o wnship, MN 550 33
Phone: 651-967 -0 2 8 0
Email: info@mandtelectric.co m
__________________________________________________________
Please sig n (Sho ws Approval)
________________________
Date
_________________________________________________________________________________________
Please print Above Name
06/12/2019
SID #: 1906016
EST IMAT E
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