HomeMy WebLinkAbout#17 - Heritage Farms Street & Utility Improvements STAFF REPORT
DATE: July 16, 2019
REGULAR
AGENDA ITEM: Heritage Farms Street and Utility Improvements – Authorize Preparation
of a Feasibility Report
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Sarah Sonsalla, City Attorney
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council authorize the preparation of a feasibility report
for the Heritage Farms Street and Utility Improvements?
BACKGROUND: In conjunction with the City’s Annual Street Maintenance Program, the City has
implemented and maintains a five (5) year street Capital Improvement Program which provides long-term
planning and management of street and transportation infrastructure throughout the City. The CIP Program
consists of a 5-year overview of scheduled capital street projects to address the City’s goals for maintaining
public street infrastructure to an acceptable level of service. The 5-year horizon of the CIP provides the
City with an opportunity to evaluate project priorities annually and to adjust the timing, scope, and cost of
projects as new information becomes available. The number of streets selected each year is dependent upon
the amount of funding available. Streets that have exceeded their life expectancy and can no longer be
effectively maintained are programed for reconstruction in the City’s Street CIP.
PROPOSAL DETAILS/ANALYSIS: The Heritage Farms Subdivision is located near Manning Avenue
and 30th Street, just south of the Village Area MUSA. The public streets located in the Heritage Farms
subdivision have been identified for improvement in the year 2020 including the following street segments:
• Lisbon Avenue North, from 30th Street to the south end;
• Lisbon Avenue Court North, from Lisbon Avenue to the end of cul-de-sac; and
• 30th Street Circle North, from 30th Street North to 30th Street North.
In addition to street improvements, a petition requesting municipal sanitary sewer service was received
from the Heritage Farms Subdivision in August 2018. The petition was signed by 32 of the 44 properties
abutting the requested improvements. On October 16, 2018 the City Council adopted Resolution No. 2018-
122 accepting the petition and directing the preparation of the Feasibility Report for sanitary sewer
improvements for the Heritage Farms subdivision to be completed together with the Heritage Farms Street
and Utility Improvements Feasibility Report.
In order to initiate the improvement, the Council must direct the preparation of a feasibility report as
required by the statutory process for public improvements that are specially assessed. The feasibility report
will advise on the scope of recommended improvements; provide estimated project costs; identify easement
and right-of-way, permits and other requirements of other local agencies needed to implement the
improvements; recommend whether the improvements should be best made as proposed or in connection
with some other improvement; and advise if the improvements are necessary, cost effective, and feasible.
The report will also provide a proposed preliminary assessment roll for each of the benefitting properties
based upon the City’s Special Assessment Policy for Local Improvements.
In order to provide sanitary sewer service to the Heritage Farms neighborhood the Feasibility Report will
need to review the feasibility and capacity of connecting to the Village area sewer system. If the
improvements are found to be feasible, a Comprehensive Plan Amendment would be required to bring the
subdivision within the Village Area MUSA before constructing the project.
Consistent with the City Assessment Policy and past practices, the street improvements will be funded 30%
through special assessments to the benefitting properties and 70% from the City general fund. Sanitary
sewer improvements are assessed 100% to the benefitting properties.
A project schedule for the Heritage Farms Street and Utility Improvements is attached and outlines the
implementation timeframe necessary to ready the improvements for construction in 2020. The proposed
schedule provides necessary time to address public involvement, acquire project related easements, acquire
field survey before heavy snowfall, and to receive contractor bids early in 2020 to promote a competitive
bid environment.
FISCAL IMPACT: $12,900.
If authorized, FOCUS Engineering Inc., will prepare a feasibility report in the not to exceed amount of
$12,900 for the Heritage Farms Street and Utility Improvements. If the improvements are ordered, the
report costs will be charged against the project fund and become assessable to the benefitting properties.
Should the project not be constructed, the report costs cannot be assessed.
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Ordering
Preparation of a Feasibility Report for the Heritage Farms Street and Utility Improvements. The
recommended motion for this action is as follows:
“Move to approve Resolution No. 2019-053, Ordering preparation of a Feasibility Report for the
Heritage Farms Street and Utility Improvements to be completed by FOCUS Engineering, Inc. in the
not to exceed amount of $12,900.”
ATTACHMENTS:
1. Resolution Ordering Preparation of a Feasibility Report.
2. Neighborhood Petition for Sanitary Sewer
3. Heritage Farms Street and Utility Improvements – Location Map.
4. Heritage Farms Street and Utility Improvements – Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2019-053
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT
FOR THE HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS
WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street
CIP) to promote the strategic use of limited financial resources while maintaining, developing or
replacing the City’s local street network; and
WHEREAS, the Street CIP represents the City’s long-range street improvement program that
identifies the present and future needs and priorities, and develops a schedule of public improvements to
address the most essential improvements first; and
WHEREAS, the public streets located in the Heritage Farms subdivision have been identified for
improvement in the year 2020; and
WHEREAS, in 2018 a petition was received from the property owners residing in the Heritage
Farms subdivision requesting municipal sanitary sewer service; and
WHEREAS, on October 16, 2018 the City Council adopted Resolution No. 2018-122 accepting
the petition and directing the preparation of the Feasibility Report for sanitary sewer improvements for
the Heritage Farms subdivision to be completed together with the Heritage Farms Street and Utility
Improvements Feasibility Report as identified in the Capital Improvement Plan for year 2020; and
WHEREAS, it is now proposed to initiate the Heritage Farms Street and Utility Improvements to
consider the extension of municipal sanitary sewer to all homes located in the Heritage Farms subdivision
and to improve the following local streets; including Lisbon Avenue North, from 30th Street to the south
end, Lisbon Avenue Court North, from Lisbon Avenue to the end of cul-de-sac, and 30th Street Circle
North, from 30th Street North to 30th Street North; and
WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of
the improvement, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED,
That the proposed improvement, called Heritage Farms Street and Utility Improvements, be referred to
the City Engineer and FOCUS Engineering, to complete a feasibility report in accordance with Minnesota
Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient
speed advising the council in a preliminary way as to whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should be best made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the
methodology used to calculate individual assessments for affected parcels.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF JULY,
2019.
CITY OF LAKE ELMO
By: __________________________
(Seal) Mike Pearson
ATTEST: Mayor
________________________________
Julie Johnson
City Clerk
LOCATION MAP
FIGURE NO. 1
HERITAGE FARM NEIGHBORHOOD
CITY OF
LAKE ELMO
HERITAGE FARM NEIGHBORHOOD
LEGEND
30TH ST CIR N
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PROJECT SCHEDULE
CITY OF LAKE ELMO
HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2019.XXX
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JULY 2019
JULY 16, 2019 Council orders preparation of Feasibility Report.
OCTOBER 15, 2019 Presentation of Feasibility Report. Council accepts Report and calls for
Improvement Hearing.
NOVEMBER 19, 2019 Public Improvement Hearing. Council orders the preparation of Plans and
Specifications.
MARCH 3, 2020 Council approves Plans and Specifications and orders Advertisement for Bids;
Declares Costs to be Assessed and Calls for Hearing on Assessment.
APRIL 2, 2020 Receive Contractor Bids.
APRIL 21, 2020 Final Assessment Hearing. Council Orders the Improvement (4/5
th vote);
accepts Bids and awards Contract; and adopts the Final Assessment Roll.
MAY 19, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
SEPTEMEBER 25, 2020 Substantial Completion.
NOVEMBER 13, 2020 Final Completion.