HomeMy WebLinkAbout#12- Accountant ResignationSTAFF REPORT
DATE: July 2, 2019
CONSENT
ITEM #:
AGENDA ITEM: Accept Resignation of Amy LaBelle, and Authorize Advertising for
Accountant
SUBMITTED BY: Jake Foster, Assistant City Administrator
BACKGROUND:
Amy submitted her resignation on June 19th. Her last day with the City will be July 3rd.
ISSUE BEFORE COUNCIL:
Does Council accept Amy LaBelle’s resignation, and authorize advertising for Accountant?
PROPOSAL:
Staff recommends accepting Amy Labelle’s resignation and authorizing the advertising for Accountant.
FISCAL IMPACT:
The estimated annual fiscal impact for Accountant will be further defined upon recommendation of a
candidate. The range, including benefits and taxes, is $73,297-$91,782.
RECOMMENDATION:
If removed from the consent agenda:
“Move to accept Amy LaBelle’s resignation, and authorize advertising for Accountant.”
ATTACHMENTS:
Job Posting
The City of Lake Elmo offers competitive pay and benefits in addition to professional development opportunities
to all employees. The city’s number one value statement is to foster an environment based on trust and
ethics. These philosophies and practices help the City in recruiting and retaining exceptional employees.
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Accepting Applications for the Position of:
ACCOUNTANT
SALARY: $24.34-$31.64/Hour - DOQ
OPENING DATE: 7/3/2019
CLOSING DATE: 7/18/2019
POSITION TITLE: Accountant
DEPARTMENT: Finance
ACCOUNTABLE TO: Finance Director
FLSA STATUS: Non-exempt
PRIMARY OBJECTIVE:
The Accountant performs a variety of accounting functions including accounts payable, payroll, utility billing,
account reconciliations, annual budget preparation, year-end audit preparation, and other duties as assigned
ESSENTIAL FUNCTIONS OF THE POSITION
Accounts Payable:
Responsible for processing accounts payable
Responsible for Department filing and reporting
Coordinate with Departments to ensure vouchers are properly coded and approved for payment
Payroll:
Responsible for processing payroll and all state and federal related reporting
General knowledge of benefits and new hire requirements
Responsible for gathering of timesheets, data entry of time, and issuance of electronic transfers to
employees
Utility Billing:
Provide customer service on-site, front counter, e-mail inquiries and phone calls
Responsible for utility billing processing: including processing bills, payments and adjustments as
needed
Complete assessment and utility search inquiries
Assist the Finance Director in preparing the annual assessment report for the County
Working with Public Works as new meters are set-up and meters are shut off
Annual Financial Preparation:
Assist with year-end audit schedules and preparation
Assist with budget preparation
Complete monthly reconciliation of Developer Escrow
While these are the primary focus of the position, we believe strongly in teamwork and employees will be
called upon to perform a variety of duties as part of their role with the City.
Position Requirements
Demonstrates ability to prioritize tasks, solve problems and meet deadlines
Works well with internal staff and provides them with accurate and timely financial reports and problem
resolution when appropriate
Makes minimal errors completing recurring entries, bank reconciliations, monthly billings, calculations,
subsidiary spreadsheets, accounts payable and payroll processing
Ability to perform with minimal supervision
Contributes to the team effort and positive image of the Department by consistently providing a high level
of support to internal and external customers
Promptly resolves accounting problems in a constructive and well-documented manner
Maintain internal and external relationships via in-person, phone, or e-mail with residents, vendors,
auditors, staff, realty agents and bank professionals
Education: four-year degree in business, liberal arts, or accounting
Requirements: Minimum of two years’ experience in payroll, accounts payable and general ledger experience.
Process basic computers skills, including a good knowledge of and experience using:
• E-mail and Microsoft Outlook
• Web Browsing
• Basic Computer Mapping (Google Maps, Bing)
• Adobe PDF Viewer
• Microsoft Office Products
Desired Qualifications:
Education and experience in accounting and finance
Ability to exercise independent judgement and discretion in decision-making
Ability to effectively problem solve using analytical and strategic thinking
Knowledge of principles and practices of local government
Advanced computer software experience and proficiency in Word, Xcel and other financial software
packages
Physical and Mental Requirements: Positions in this job typically require: sitting, feeling, manual dexterity,
grasping, talking, hearing, typing, and seeing. This position encounters unexpected and prolonged workdays and
stress and pressure from dealing with emotional issues and conflicts. There is also sustained exposure to
computer keyboards and video screens. This positon is generally light-duty and may require the exertion up to
20 pounds of force on occasion and the ability to lift, carry, push, pull and move objects. The individual may
encounter unexpected and prolonged workdays and stress and pressure from dealing with emotional issues and
conflicts.
**The physical demands described here are representative to those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable accommodations can be made to enable
individuals with disabilities to perform the essential functions.
Working Conditions: Most work is performed in an office setting
Competencies Common to All City Positions:
• Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable
City policies and procedures
• Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff
• Develop respectful and cooperative working relationships with co-workers, including willing assistance
to newer staff so job responsibilities can be performed with confidence as quickly as possible
• Confer regularly with and keep immediate supervisor informed of all important matters which pertain to
the applicable job functions and responsibilities
• Represent the City of Lake Elmo in a professional manner to the public, outside contacts and
constituencies
**The work environment characteristics described here are representative to those an employee
encounters while performing essential functions of this job. Reasonable accommodations can be made to
enable individuals with disabilities to perform the essential functions.
PLEASE APPLY BY CLOSING DATE: JULY 3, 2019
SEND COMPLETED APPLICATION TO:
CITY OF LAKE ELMO
ATTN: JAKE FOSTER, ASSISTANT CITY ADMINISTRATOR
3880 LAVERNE AVENUE NORTH SUITE 100, LAKE ELMO, MN 55042
OR JFOSTER@LAKEELMO.ORG
A CITY EMPLOYMENT APPLICATION CAN BE FOUND AT WWW.LAKEELMO.ORG
CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER