HomeMy WebLinkAbout#09 - Purchase of Water Meters STAFF REPORT
DATE: 1/16/2020
CONSENT
TO: City Council
FROM: Marty Powers, Public Works Director
AGENDA ITEM: Water Meter Purchase REVIEWED BY: Kristina Handt, City Administrator Sue Iverson, Finance Director
BACKGROUND: Public Works continues to replace failing water meters and supply new meters to
new construction. Public Works staff have been replacing failing water meters ourselves to minimize administrative errors seen from the previous contractor. As new construction continues and old meters are being replaced, another order of meters, radio reads and supplies is needed. If ordered yet this
January we will be taking advantage of quantity discounts and 2019 prices. This will save over $4000 on an order of 388 meters, 400 radio reads and an assortment of other needed meter supplies. Public Works staff are diligently cleaning up hundreds of accounts that have had estimated quarterly water bills or that haven’t been billed at all. Accountability of all water is mandated by the DNR. In 2019 Lake Elmo had 51% unaccounted water. With Public Works current efforts and new meters we are reducing this number every day. This program will continue to reduce lost revenue and water loss, minimizing the possibility of fines levied to the city. ISSUE BEFORE COUNCIL: Based on the recommendation of Public Works and the Finance Department, should the City Council approve the purchase of 388 water meters, 400 radio reads and meter supplies?
PROPOSAL DETAILS/ANALYSIS: If approved by City Council the new meters, radio reads and supplies will be used in new construction and to replace failing meters. New meters and radio read devices purchased will remain compatible with the city’s current radio read system. FISCAL IMPACT: Not to exceed $100,000. (This was included in the 2020 Water Utility Budget) OPTIONS:
• Approve purchase of a meter order
• Deny purchase of meter order.
• Table for further discussion. RECOMMENDATION: “Motion to recommend the purchase water meters, radio reads and supplies to take advantage of discount pricing.” ATTACHMENTS:
• Core and Main – Meter pricing
/
Seq#Qty Descrip on Units Price Ext Price
10 PRICING BASED ON ONE TIME
20 PURCHASE, NO EXCEPTIONS.
30 QUOTE EXPIRES 01/31/2020
50 384 3/4S IPERL 1000G 3-TRM SCRW SM EA 125.00 48,000.00
60 1000 3/4X1/8 THK RUBBER MTR WASHER EA 0.10 100.00
70 380 510M S/POINT M2 WIRED SP HR&LD EA 118.00 44,840.00
80 400 AYM 74620 3/4 METER CPLG- NL EA 8.65 3,460.00
90 50 AYM 74620 1" METER CPLG NL EA 14.75 737.50
100 1 OMNI 2" T2 MTR 1000G 17" LL EA 1,035.00 1,035.00
110 1 2 CAST IRON FLANGE KIT EA 30.00 30.00
120 1 OMNI 1-1/2" C2 MTR 1G W/INT'L EA 1,305.00 1,305.00
130 1 1-1/2 CAST IRON FLANGE KIT EA 30.00 30.00
140 2000 #18 3 PLY REMOTE WIRE FT 0.23 460.00
Tax 0.00Total99,997.50
Branch Terms:
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES UPON THIRTY (30) CALENDAR DAYS’ NOTICE TO ADDRESS FACTORS, INCLUDING BUTNOT LIMITED TO, GOVERNMENT REGULATIONS, TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILLCOMMENCE BASED UPON MANUFACTURER LEAD TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEADTIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR APPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPONBUYER’S ACCEPTANCE OF SELLER’S TERMS AND CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUNDAT: h ps://coreandmain.com/TandC/
01/10/2020 - 7:51 AM Actual taxes may vary Page 1 of 1
CITY OF LAKE ELMO
Bid Date: 01/09/2020
Core & Main 1183240
Core & Main
15800 W 79th St
Eden Prairie, MN 55344
Phone: 952-937-9666
Fax: 952-937-8065
Bid Proposal for Lake Elmo Bulk Meter/Smartpoint