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#02 AE Interviews
STAFF REPORT DATE: October 13, 2020 DISCUSSION AGENDA ITEM: Architect/Engineering Firm Interviews for City Hall, Fire Station, Public Works TO: Mayor and Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: In January the Council approved the issuance of the RFP for Architect/Engineering (A/E) for a new city hall, fire station and addition at public works that was contemplated as part of the 2017 space needs study. Proposals were due to the city on February 19th. The city received proposals from 12 firms. In March staff asked that the review and selection process be delayed due to staff vacancies. With the new fire chief coming on board in September, staff picked up the A/E proposal review process and selected three firms to interview with the Council Additionally in February the Council approved an RFP for a Construction Manager At Risk. Staff is still reviewing those proposals and expects to bring in firms to interview with the Council in November. ISSUE BEFORE COUNCIL: Which firm shall be selected to complete the A/E for a new city hall, fire station and public works addition? PROPOSAL DETAILS/ANALYSIS: Included in your packet are the proposals from three firms: BKV Group, Leo A Daly and Wold. The amended proposals for each reflect any changes related to council direction from the March work session to only look at the Brookfield site. Council will need to provide confirmation at this meeting if that is still the direction they would like to go. Staff reviewed the proposals and selected the top three based upon the criteria outlined in the RFP: • Understanding of Requested Task • Background/Experience in Public Facilities • Staff Expertise and Experience • Understanding of Schedule • Recent Projects • Fee Based on that review staff selected BKV Group, Leo A Daly and Wold as the firms to interview with Council. The firms will prepare a 10 minute presentation to present their qualifications to Council. Then about 10 minutes is allotted after each presentation for council to follow up with questions. At the end of the three interviews staff would be looking for direction from Council on which firm to begin contract discussions with. The tentative scheduled as outlined in the RFP was: The project development schedule is as follows: Approval of Contract 3/17/2020 Selection of Preferred Option 4/7/2020 Complete Preliminary Site and Building Layout: 10/1/2020 Complete Final Design: 1/15/2021 The following tasks will be dependent on the Lake Elmo City Council to proceed: Site Preparation: 6/1/2021 Construction: 6/1/2021 Given the delay we expect the schedule to be pushed back about 9 months with approval of contract happening in November or December 2020. FISCAL IMPACT: Firm Fee Amended Fee BKV Group • Initial Planning (selection of option): $10,000 • Balance of Design and Construction: 6.15% (i.e. $7.5 million=$461,250) • Reimbursable estimate: 5% of A/E fee ($23,000) ex: Mileage: $0.575/mile Color Prints: $1/each Black and White Prints: $0.15 for 8 ½ x 11 $0.30 for 11x17 $0.25/Sf for large format • Additional fees as requested for example a higher rendering would be $750 • Balance of Design and Construction: 6.15% (i.e. $7.5 million=$461,250) • Reimbursable estimate: 5% of A/E fee ($23,000) ex: Mileage: $0.575/mile Color Prints: $1/each Black and White Prints: $0.15 for 8 ½ x 11 $0.30 for 11x17 $0.25/Sf for large format Expected to be $800 less • Additional fees as requested for example a higher rendering would be $750 Leo A Daly • Site Selection Study: $11,000 • Verification of Existing Conditions: $7,000 • SD-CA: $516,672 (based upon construction value of $8,832,000) • FF&E design and specification: $39,000 • Reimbursables at 1.1x cost anticipated to be $6,000 • Verification of Existing Conditions: $7,000 • SD-CA: $516,672 (based upon construction value of $8,832,000) • FF&E design and specification: $39,000 • Reimbursables at 1.1x cost anticipated to be $6,000 Wold • 7% of construction costs (i.e. estimated $8.8 million=$616,000) • Credit of $16,000 for previous work • Reimbursables $3,000-4,000 per million in construction costs Mileage Printing and copying Phone charges Postage and mailing reprographics • 7% of construction costs (i.e. estimated $8.8 million=$616,000) • Credit of $16,000 for previous work • Reimbursables $3,000-4,000 per million in construction costs Mileage Printing and copying Phone charges Postage and mailing reprographics OPTIONS: Provide direction to staff on which of the three firms to move forward with contract negotiations. ATTACHMENTS: • BKV proposal • BKV Amended Memo • Leo A Daly Proposal • Amended Leo A Daly Proposal • Wold Proposal • Amended Wold Proposal CITY OF LAKE ELMOCITY OF LAKE ELMO Architectural/Engineering Services for City Hall and Fire Department Facility FEBRUARY 19, 2020 Architecture | Interior Design | Landscape Architecture | Engineering February 19th, 2020 Kristina Handt, City Administrator 3880 Laverne Avenue N, Suite 100 Lake Elmo, MN 55042 651.747.3905 khandt@lakeelmo.org RE: Request for Proposal Architectural/Engineering Services for City Hall and Fire Department Facility Dear Kristina, On behalf of the BKV Group team, thank you for considering our proposal to assist the city with architectural and engineering services for the city hall and fire department project. We are excited for the opportunity to be part of a project that is important to the community and supports crucial city services. BKV has worked with the city on a city-wide facilities study done in 2017. This initial understanding of the sites, the facilities and the staff will be an asset in helping to move the project forward efficiently. Since BKV Group was founded more than 42 years ago, in Minneapolis, a large part of our practice has focused on municipal projects including city halls, police, fire and public works facilities. In that time, we have completed more than 100 police stations, 130 fire stations, and 70 city halls. We pride ourselves on our sound reputation for personal attention to client requirements, high-quality design with durable materials, well-coordinated contract documents, close communication, budget management, and intensive field review and follow-up. Most importantly our collaborative and interactive approach to client collaboration and construction follow-through results in outstanding project outcomes. We are a full-service firm providing clients with architectural, landscape, interior design, structural, mechanical and electrical engineering. This full-service capability greatly increases our ability to develop well-coordinated projects that meet operational and budgetary expectations. Our team has a unique blend of experience and expertise in all the project types being planned for this project. Per the RFP the civil engineer on the team will be Focus Engineering. The other consultants that we will have on our team are: • True North Consulting Group out of Stillwater for security systems and technology design aspects. • PPM, Inc out of St Paul for cost estimating. • We also utilize Wiss, Janney, Elstner Associates for a 3rd party envelop review as part of our standard of care. We believe the BKV Group team will be an excellent partner with the City to assist on this project based on several factors: • Our team members have been locally and regionally recognized for creative and innovative planning and design for these types of projects. • Our client and community design process involve all stakeholders in the process and ensures the final design represents the needs of each unique community and operations. • We listen and actively involve our clients and their staff in each project. In every phase of project development, we review options with our clients and their staff to make sure all options are discussed and explored. • We pride ourselves on creating lasting designs that are durable, functional symbols of the communities they ARCHITECTURE INTERIOR DESIGN LANDSCAPE ARCHITECTURE ENGINEERING 222 N 2nd Street, Suite 101 | Minneapolis, MN 55401 | 612.339.3752 | www.bkvgroup.com 222 N 2nd Street, Suite 101 | Minneapolis, MN 55401 | 612.339.3752 | www.bkvgroup.com serve and represent the best economic value possible. • BKV Group has over 220 professionals, which helps our clients in several ways. It provides support at all levels of project development to make sure we can meet our clients’ schedule. Our senior, most experienced city planners are involved from start to finish. The availability of other experienced team members results in a cohesive group that can draw on one another and provide additional resources when necessary. • Many of the professionals in our firm are LEED accredited. Our engineers are experienced in evaluating current energy costs and developing energy models that demonstrate cost savings in proposed systems. BKV Group has had a long-standing commitment to creating energy efficient buildings and utilizing energy-saving approaches such as natural day lighting and thermally enhanced shells. • Our internal three-step review process helps us provide clients with complete, accurate documents and allows us to deliver projects that are on budget with minimal change orders. • We utilize a 3rd party building envelop consultant to review and confirm appropriate and correct exterior detailing. • We utilize the most current BIM modeling software for design and document development. This software provides three-dimensional views, which better assist in illustrating design intent, clearances, future expansion and department relationships, and also allows for better cost estimating with realistic quantities and takeoffs. • We have a history of delivering projects on budget. Most importantly, we are committed to working closely with the council and the city staff in a collaborative manner, sharing our experience and knowledge to develop a project that will meet your unique goals and expectations. We are confident that our team’s experience and understanding of the City of Lake Elmo will be an asset as we start the project. If selected, the BKV Group team will be available and committed to begin the project promptly. Our first step will be to work with the city to review and confirm a detailed project schedule that identifies all meetings, deliverable dates, council reviews and milestones to meet the city’s and all stakeholder requirements. I will be our team’s primary representative for the project, if there is any additional information or clarification that you and/or the selection committee need, please do not hesitate to contact me at 612.790.7605 or bschwartzman@bkvgroup.com. Thank you for your consideration. Sincerely, BKV Group Bruce Schwartzman, AIA Partner-in-Charge Firm Information 1 Resumes and Qualifications 6 References 18 Proposed Approach 20 Schedule 30 Pertinent Information 31 Project History 32 Building Information Modeling & Virtual Reality 39 Quality Assurance Process 41 Sustainability 42 Proof of Insurance 44 Proposed Fee 46 Benefits of BKV Group 48 TABLE OF CONTENTS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 5 FIRM INFORMATION FIRM INFORMATION FIRM INTRODUCTION BKV Group is a full-service architecture, engineering, interior design, landscape architecture and construction administration firm. Over the last 41 years, BKV Group has grown from a sole proprietorship into a diverse partnership with offices in Chicago, Washington DC, Dallas, and Minneapolis, serving clients locally and nationwide. Collectively, we represent a practice whose expertise is team-focused and offers a client-centered approach to creating architectural solutions. Through our full- service structure, we offer our clients a single source for all aspects of design and construction administration services. BKV Group is an established leader in five primary practice areas: government, housing, hospitality, education, and commercial. Each practice area is led by BKV Group partners who are nationally recognized leaders in their respective fields. As a full-service, multi-disciplinary firm of more than 200 professional staff, BKV Group has architects, landscape architects, interior designers, construction administrators, structural, mechanical/plumbing, and electrical engineers, certified code officials, and specification writers all in-house. We provide facility evaluations and space needs analysis, facility options, and full design services from schematic design through construction and close-out. ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 1 FIRM NAME BKV Group YEAR ESTABLISHED 1978 FIRM EMPLOYEES 203 PRACTICE AREAS Government Housing Hospitality Education Commercial LOCATIONS Chicago Dallas Hanoi, Vietnam Minneapolis Washington DC OFFICE 222 N Second St, Suite 101 Minneapolis, MN 55401 612.339.3752 CONTACT Bruce Schwartzman Partner-in-Charge 612.790.7605 bschwartzman@ bkvgroup.com FIRM INFORMATION ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 2 WHAT WE PROVIDE BKV Group, through rigorous continuing education, provides design solutions at the leading edge of innovative technologies. A commitment to integrated design necessitates constant collaboration among all professional disciplines who share a common vision. Our multi-disciplinary approach allows us to serve the unique and diverse needs of each client through a fully-coordinated, single-source team. PROJECT MANAGEMENT • Goals and Objectives • Communication Protocols • Project Budget Management • Project Schedule Management • Quality Assurance PLANNING AND FEASIBILITY • Existing Condition Assessment • Functional Workflow Assessment • Health and Safety Assessment • Capital Improvement Planning • Phased Property Planning • Space Needs Analysis • Space Standard Diagrams • GIS Drive-time Analysis • Land Use and Zoning Analysis • Site Selection Study • Site Feasibility and Planning • Building Planning and Stacking • Project Master Planning • Total Project Cost Estimating • Total Cost of Ownership Analysis ARCHITECTURE • Visioning and Conceptual Design • Construction Documentation • CSI-format Specifications • Building Science/ Forensics • Cost Estimating and Value Engineering • Critical Path Scheduling • Building Information Modeling • Computer Rendering • Immersive 3D Visioning INTERIOR DESIGN • Space Planning • Interior Concept Renderings • Material Finish Selection • Durability Analysis • Infection Control Analysis • Furniture and Equipment Selection • Art & Accessories Staging • FF&E Budgeting and Procurement • Installation Monitoring MECHANICAL ENGINEERING • Energy Use/Conservation Analysis • HVAC System Lifecycle Analysis • Building Commissioning • System Operations and Training • Building Automation Controls Sequencing • Fire Protection Systems • Plumbing & Piping System Design ELECTRICAL ENGINEERING • Photometric Lighting Design • Power Distribution Design • Generator Load Analysis • Photovoltaic Integration • Data and A/V System Design • Security Hardware and Cameras • Fire Alarm System Specification • Alert Notification Design • Power and Systems Commissioning STRUCTURAL ENGINEERING • Structural Analysis and Design • Structural System Comparisons • Existing Structure Evaluations • Dynamic Vibration Analysis LANDSCAPE ARCHITECTURE • Land-Use and Zoning Analysis • Planting and Hardscape Design • Boundary/Screening Yard Design • Rainwater Collection and Irrigation • Tree Inventory and Analysis • Streetscape Design SUSTAINABLE DESIGN • Owners Project Requirements • Simple Box Analysis • Comprehensive Energy Modeling • Basic Commissioning • Daylight Modeling and Calculations • Custom Systems Analysis • Typical Meteorological Year Analysis • ASHRAE Calculations • LEED Project Tracking and Submissions • LEED Construction Phase Oversight • Green Communities Submissions • National Green Building Standard CONSTRUCTION ADMINISTRATION • Contractor Selection Assistance • Cost Control and Evaluation • Scheduling Oversight • Construction Observation • Quality Control Management • Move-in Coordination • Photography Coordination • Grand Opening Coordination • Eleven-Month Warranty Walk- Through HISTORIC PRESERVATION • Historic Structures Report • Adaptive Reuse Options • Measuring and Documentation FIRM INFORMATION ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 3 Fire Stations are a unique building type that are very specialized in nature. At BKV Group we specialize in Fire Station and Public Safety design, providing you with an experienced team to ensure your project is customized to fit your needs. Below is a sampling of our fire station and public safety projects. Andover Fire Station, Needs Assessment Study, Andover, MN • Bedford Municipal Complex, Needs Assessment, New Fire Station and Municipal Campus, Bedford, OH • Belle Plaine Fire Station, New Facility, Belle Plaine, MN • Bloomington Fire Station, Needs Assessment, Addition to Station #3 and New Main Station #1, Bloomington, MN • Carrollton Fire Station Study, Carrollton, TX • Centennial Lakes Fire Station, Needs Assessment and New Facility, Circle Pines, MN • Champlin Fire Station, Needs Assessment Study, Addition and Remodeling, Champlin, MN • Chanhassen Fire Station, New Facility, Chanhassen, MN • Coon Rapids Fire Administration, Needs Assessment Study, Coon Rapids, MN • Coppell Fire Station Study, Coppell, TX • Eagan Fire Administration, Needs Assessment and New Facility, Eagan, MN • Eden Prairie Fire Station, Needs Assessment and New Facility, Eden Prairie, MN • Fridley Fire Station, Needs Assessment and Remodeling, Fridley, MN • Fridley Civic Complex, Fire, Police, City Hall, Public Works, Fridley, MN • Golden Valley Public Safety, Needs Assessment, Expansion and Remodeling, Golden Valley, MN • Grand Island Fire Station, Needs Assessment and Site Selection, Grand Island, NE • Henrico County Fire House #19, New Facility, Henrico, VA • Hermantown Public Safety, Needs Assessment and New Facility, Hermantown, MN • Key Largo Fire Department, space needs assessment and Expansion Planning, Fire Station 1, Key Largo FL • Lake Johanna Fire Station, Needs Assessment and New Facility, North Oaks, MN • Little Canada Fire Station, Needs Assessment and New Facility, Little Canada, MN • Long Lake Fire Department, Needs Assessment and New Facility, Long Lake, MN • Mahtomedi Fire Department & City Hall, Needs Assessment, Mahtomedi, MN • Maple Grove Fire Station, Needs Assessment and New Fire Station No 5, Maple Grove, MN • Maple Grove Fire Station, Needs Assessment and Renovation Fire Station No 1, Maple Grove, MN • Minneapolis Fire Station #27, Needs Assessment and New Facility, Minneapolis, MN Minneapolis Fire Station #28, Needs Assessment and New Facility, Minneapolis, MN • Minnetonka Fire Stations, #1, #3, #4, #5 Prototype Design, Minnetonka, MN • Navarre Fire Station, New Facility, Orono, MN • New Prague Fire Station, Main Station Remodeling, New Prague, MN • New Ulm Fire Station, Addition and Remodeling, New Ulm, MN • Penn Daw Fire Station 11, Renovation and Expansion, Fairfax County, VA • Pennington County Search and Rescue, Facility Space Needs Assessment and Master Planning, Rapid City, SD • Pennington County Fire Administration, Facility Space Needs Assessment and Master Planning, Rapid City SD • Plymouth Fire Station, Needs Assessment and New Facility Main Station, Plymouth, MN • Prior Lake Fire Station, Needs Assessment and New Main Fire Station, Prior Lake, MN • Ramsey Fire Department, Study, New Facility No. 2, Ramsey, MN • Red Wing Fire Department, Space Needs Assessment and Facility Planning, Fire Station 2, Red Wing, MN • Rochester Fire Station No. 2, Rochester, MN • Richfield Fire Department, Needs Assessment and Master Plan, Richfield, MN • Rosemount Fire Department, Needs Assessment, Rosemount, MN • Russell Township Fire Station, Feasibility Study, Needs Assessment and New Facility, Novelty, OH • Savage Fire Department, Needs Assessment, Savage, MN • Scott County Association For Leadership and Efficiency, County Wide Fire and Police Training Academy, Needs Assessment and New Facility, Shakopee, MN • Shakopee Fire Station, Needs Assessment and New Facility, Shakopee, MN • St. Louis Park Fire Administration, Needs Assessment, St. Louis Park, MN • White Bear Lake Fire Station, Needs Assessment, White Bear Lake, MN • Woodbury Fire Station, Needs Assessment, Woodbury, MN • Woodbury Fox Run, New Facility, Woodbury, MN • Woodbury Afton, New Facility, Woodbury, MN • Woodlawn Fire Station #24, Alexandria, VA • Wyoming Public Safety/Fire Facility, Wyoming, MN Over Fire Stations 130 FIRM INFORMATION ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 4 Over City Halls 70 Outstanding city halls serve as a centerpiece for their communities. At BKV Group, we design city halls that testify to the stability of the government. Whether it’s a new building, expansion or remodel, our staff understands the permanence of the facility and its role in the community. Below is a sampling of our city hall projects. Albert Lea Municipal Facilities Master Plan, Albert Lea, MN • Andover City Hall and Police, Needs Assessment, Andover, MN • Bedford Municipal Complex, Needs Assessment and New Facility, Bedford, OH • Bloomington City Hall, Needs Assessment and Master Plan, Bloomington, MN • Champlin City Hall, Needs Assessment, Addition and Reconstruction, Champlin, MN • Chanhassen City Hall, New Facility, Chanhassen, MN • Cloquet Municipal Facilities Needs Assessment, Cloquet, MN • Coon Rapids City Hall and Community Center Needs Assessment and Master Plan, New Facility, Coon Rapids, MN • Dayton Municipal Facilities Needs Assessment and Master Plan, Dayton, MN • Eagan Municipal Center, Addition and Remodeling, Eagan, MN • Edina City Hall and Police Station, New Facility, Edina, MN • Elko New Market, Public Facilities Master Plan, Elko New Market, MN • Emily City Hall and Police Station, Needs Assessment, Addition & Remodel, Emily, MN • Fairmount City Hall, Addition and Remodeling, Fairmount, MN • Fridley City Hall, Needs Assessment, Addition and Remodeling, Fridley, MN • Fridley Civic Campus, New Facility, Fridley, MN • Fergus Falls City Hall Feasibility Study, Preservation Upgrades and Window Replacement, Fergus Falls, MN • Forest Lake Municipal Facilities Master Plan, Forest Lake, MN • Independence City Hall, Addition and Remodeling, Independence, MN • Inver Grove Heights City Hall & Police Station, Addition and Remodel, Inver Grove Heights, MN • Island Lake City Hall and Police Department, Needs Assessment, Island Lake, IL • Lakewood Municipal Facilities Master Plan, Lakewood, IL • Little Canada City Hall, Needs Assessment, Addition and Remodeling, Little Canada, MN • Mahtomedi City Hall & Fire Department, Needs Assessment, Mahtomedi, MN • Maple Grove Government Center, Needs Assessment and Master Plan, New Facility, Maple Grove, MN • Melrose City Hall, Community Center, and Library, Needs Assessment, New Facility, Melrose, MN • Minnetrista City Hall, Needs Assessment and New Facility, Minnetrista, MN • Minnetonka City Hall Council Chamber Renovation, Minnetonka, MN • New Prague City Hall, Addition and Remodeling, New Prague, MN • Orono Village Center, Needs Assessment and Master Plan, New Facility, Orono, MN • Osseo City Hall, Handicapped Remodeling, Osseo, MN • Rosemount City Hall, Needs Assessment, Rosemount, MN • Parma City Hall and Municipal Facilities Assessment and Master Plan, Parma, OH • Plymouth City Hall and Public Safety Building, Needs Assessment, Addition and Remodel, Plymouth, MN • Prior Lake City Hall, Needs Assessment and Master Plan, Prior Lake, MN • Ramsey Municipal Center, Needs Assessment and New Facility, Ramsey, MN • Richfield City Hall, Needs Assessment and Master Plan, Richfield, MN • Rockford City Hall, Schematic Design, Rockford, MN • Rosemount City Hall, Needs Assessment and Master Plan, Rosemount, MN • Savage City Hall, Needs Assessment and Master Plan, Savage, MN • St. Louis Park City Hall, Needs Assessment, St. Louis, MN • St. Michael Municipal Facilities Needs Assessment and Master Plan, St. Michael, MN • Savage City Hall and Municipal Facilities Needs Assessment and Master Plan, Savage, MN • Shakopee City Hall, Needs Assessment and Master Plan, Shakopee, MN • Sterling City Hall and Police, Facilities Assessment and Master Plan, Sterling, IL • Vadnais Heights City Hall, Needs Assessment and New Facility, Vadnais Heights, MN • Watertown City Hall, Needs Assessment and Master Plan, Watertown, MN • West Fargo City Hall and Police Facility, Addition and Remodel, West Fargo ND • West St. Paul City Hall and Municipal Facilities Needs Assessment, West St. Paul, MN • White Bear Township City Hall, New City Offices, White Bear Township, MN • Woodbury City Hall, Needs Assessment, Woodbury, MN RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 6 RESUMES AND QUALIFICATIONS BKV Group has a team of key personnel who have the right experience and capabilities to meet your needs as expressed within your RFP and who have worked together frequently on projects of similar size, type, and scope. Our core government team includes Bruce Schwartzman, Craig Carter, Greg Martin, Kelly Naylor, Margaret Lafferty, Akex Sawka, Kyle Olson, Josh Ortmann, and Brady Halverson. As a full-service architectural and engineering firm, BKV Group believes in a holistic approach to design services delivery. Our team of architects, engineers, and design professionals regularly work collaboratively, using an integrated technology platform to ensure that our work is well-coordinated and of the highest quality. Our integrated approach fosters strong partnering relationships across all design disciplines and open dialogue with our clients as well. Professional Project Management, Inc. and True North Consulting Group will be on our team as well, providing cost estimating and audio, visual and technological services, respectively. Bruce Schwartzman Lead Architect & City Hall Planner Doug Holmberg Cost Estimator PPM Craig Carter Fire Station Planner Josh Ortmann Electrical Engineer Greg Martin Public Safety Specialist Kyle Olson Sr. Structural Engineer Brady Halverson Landscape Architect Alex Sawka Sr. Mechanical EngineerMargaret Lafferty Sr. Interior Designer Brandon Frazier Director, Security A/V Tech. True North Consulting Group Kelly Naylor Interiors Planner Request for Proposals Fire Department Operational Audit City of Lake Elmo, MN August 8, 2019 Focus Civil Engineer BRUCE SCHWARTZMAN, AIA LEAD ARCHITECT / CITY HALL PLANNER Bruce Schwartzman has over 39 years of city and county governmental project experience, with an emphasis on law enforcement centers. Bruce brings his extensive experience in design and planning of public safety facilities. On the majority of his projects he is involved from the early planning process, through design, to owner occupancy—providing continuity from start to finish. Bruce has also been involved in many types of public safety projects involved detailed scheduling, phasing, and the coordination of multiple stakeholders. As a public safety planner, Bruce maintains a continual understanding of current trends and techniques associated with these types of facilities, assisting the client and design team to bring the best solutions to the table. As Partner-in-Charge, Bruce will coordinate communication among the project team and the city, and oversee the project process. EDUCATION // University of Arizona – Architecture REGISTRATIONS // Licensed Architect: MN #27026 YEARS OF EXPERIENCE // 39 SPEAKING SESSIONS // “The Need for Secure-Indoor Squad Parking”- 2019 Firehouse Station Design Conference AWARDS // 2019 Firehouse Station Design Awards - Mixed Use Bronze Award. | 2015 Firehouse Station Design Awards – Gold Award, Rochester Fire Station #2 | 2015 F.I.E.R.O. Design Awards – Honor Award, Rochester Fire Station #2 | ENR Midwest Best of 2015 – Public/Government Projects, Rochester Fire Station #2 RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN – programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Ramsey Fire Station No. 2, Ramsey, MN – study & new construction, 11,540 SF fire station (3 bays, volunteer), $3.5M Shakopee New City Hall, Shakopee, MN – New Construction, 21,000 SF existing, $8.5M budget Lake Elmo Municipal Space Needs Assessment, Lake Elmo, MN – existing conditions, site assessment, and master planning for 23,000 SF combination fire station (6 bays, 6 bunks), city hall, library, and public works Fulda Fire Station Study, Fulda MN – Facility assessment, programming, and master planning for a 12,000 SF fire station (4 bays, volunteer) Mahtomedi City Hall and Fire Department Needs Assessment, Mahtomedi, MN – programming, existing conditions assessment, site feasibility, planning, and conceptual design for new 16,000 SF fire station (3 bays, volunteer) and city hall CURRENT PROJECTS Springfield Four Fire Stations, Springfield MO - Programming, planning, design, documentation, and CA for four new 7,000 sf fire stations (two bay, eight bunk) Spotsylvania Company 6 Fire Station, Spotsylvania, VA – master planning, programming, design, construction documents and construction administration for 4,000 sf addition and renovations to existing facility Roseville Campus Master Plan, Roseville, MN Dayton Fire Station, Dayton, MN – Conditions and Functionality assessment of Stations 1 and 2, Apparatus Assessment, Staffing Assessment, Station Location Study, Programming, Master Planning Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Independence City Hall, Independence, MN - renovation, and expansion of the co-located Independence City Hall and West Hennepin Public Safety Department, 14,719 GSF RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 7 CRAIG CARTER, AIA, LEED AP BD+C FIRE STATION PLANNER BKV Group has one of the few recognized firematic experts in the county, architect Craig Carter, AIA. Craig is an expert in the detailed requirements that enable these buildings to be effective tools for their users. He has strong working knowledge of ISO, NFPA, OSHA, and other relevant national standards and combines a deep knowledge of the history of fire station design with an up-to-date knowledge of the latest national trends. His award-winning designs have been featured in F.I.E.R.O. Design Awards, Fire House Station Design Awards, and the American Institute of Architects. He speaks nationally on the topic with 15 speaking engagements completed and has five published articles in the past three years. Craig is passionate about fire station design and providing excellent buildings that support firefighters in their service to the public. EDUCATION // University of Illinois at Urbana-Champaign, Bachelor of Science in Architectural Studies & Master of Architecture REGISTRATIONS // Licensed Architect: MN #51130, IL #001.022303, VA #0401017284, AZ #50651, ND #2694, SC #9860 | NCARB #75366 | GBCI #10048669 YEARS OF EXPERIENCE // 16 PROFESSIONAL AFFILIATIONS // American Institute of Architects (AIA) | AIA Public Architects Committee | AIA Committee on the Environment AWARDS // Fridley Civic Campus, 2019 Firehouse Station Design Awards - Mixed Use Bronze Award | Rochester Fire Station #2, 2015 FIREHOUSE Station Design Awards – Gold Award SPEAKING SESSIONS // “Impossible Sites” - Firehouse Station Design Conference, 2019 & 2017 | “Better Sleep at the Station: How to alter your existing fire station to reduce sleep deprivation” – FIREHOUSE RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN – programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Ramsey Fire Station No. 2, Ramsey, MN – study & new construction, 11,540 SF fire station (3 bays, volunteer), $3.5M Lake Elmo Municipal Space Needs Assessment, Lake Elmo, MN – existing conditions, site assessment, and master planning for 23,000 SF combination fire station (6 bays, 6 bunks), city hall, library, and public works Fulda Fire Station Study, Fulda MN – Facility assessment, programming, and master planning for a 12,000 SF fire station (4 bays, volunteer) Mahtomedi City Hall and Fire Department Needs Assessment, Mahtomedi, MN – programming, existing conditions assessment, site feasibility, planning, and conceptual design for new 16,000 SF fire station (3 bays, volunteer) and city hall Henrico County Fire Station #19 (Short Pump), Short Pump, VA – programming, planning, design, documentation, and CA for new 12,680 sf fire station (three bays, twelve bunks); Firehouse Station Design Awards 2018 Gold Award; LEED Gold Certified Henrico County Fire Station #20 (Staples Mill), Henrico, VA – programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned CURRENT PROJECTS Springfield Four Fire Stations, Springfield MO - Programming, planning, design, documentation, and CA for four new 7,000 sf fire stations (two bay, eight bunk) Spotsylvania Company 6 Fire Station, Spotsylvania, VA – master planning, programming, design, construction documents and construction administration for 4,000 sf addition and renovations to existing facility Dayton Fire Station, Dayton, MN – Conditions and Functionality assessment of Stations 1 and 2, Apparatus Assessment, Staffing Assessment, Station Location Study, Programming, Master Planning RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 8 *Experience prior to BKV Group GREG MARTIN, EFO, CFOD PUBLIC SAFETY SPECIALIST / RETIRED FIRE CHIEF With more than 36 years of experience, Greg has been well exposed to all aspects of the fire service. He started his career in 1982 as a firefighter/EMT at the Vancouver, WA Fire Department. Since then he has been with five fire departments across the country. Prior to joining BKV Group, Greg spent 22 years as a Fire Chief. These include ten years as the Fire Chief of the Rochester, MN Fire Department, two years as Fire Chief of the Sioux City, IA Fire Department and ten years as the Fire Chief / Emergency Management Director for the Lansing, MI Fire Department. EDUCATION // Executive Fire Officer Graduate, National Fire Academy, Emmitsburg, MD REGISTRATIONS // Chief Fire Officer Designation (CFOD) from Commission on Fire Accreditation International YEARS OF EXPERIENCE // 36 RELEVANT EXPERIENCE Rochester Fire Department, MN Station 2, Kitchen remodel at Station 1 (minor involvement), Bell Tower Lansing Fire Department, MI Station 44, Station 46, Station 41 major remodel, New EOC at Station 48 Montgomery Public Safety Building, Montgomery, MN - Programming, planning, design, documentation, and CA for new 23,070 sf fire/ems station (six bays, three bunks, volunteer) and police station, $7.8M estimated Henrico County Fire Station #19 (Short Pump), Short Pump, VA – programming, planning, design, documentation, and CA for new 12,680 sf fire station (three bays, twelve bunks); Firehouse Station Design Awards 2018 Gold Award; LEED Gold Certified Henrico County Fire Station #20 (Staples Mill), Henrico, VA – programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned Kirkland Fire Department, WA Station 26, Station 24, Station 21 initial planning, Small dorms remodel Station 22, Small dorms remodel Station 27, EOC at Kirkland city hall Springfield Fire Department Study, Springfield, OH CURRENT PROJECTS Springfield Four Fire Stations, Springfield MO - Programming, planning, design, documentation, and CA for four new 7,000 sf fire stations (two bay, eight bunk) Spotsylvania Company 6 Fire Station, Spotsylvania, VA – master planning, programming, design, construction documents and construction administration for 4,000 sf addition and renovations to existing facility Dayton Fire Station, Dayton, MN – Conditions and Functionality assessment of Stations 1 and 2, Apparatus Assessment, Staffing Assessment, Station Location Study, Programming, Master Planning WORK HISTORY* Rochester, MN Fire Department April 2008 to 2018 Fire Chief/Emergency Management Director Sioux City, IA Fire Department June 2006 to March 2008 Fire Chief Lansing Fire Department May 1996 to June 2006 Fire Chief and City of Lansing Emergency Management Director Kirkland, Washington September 1992 to May 1996 Deputy Chief of Operations - Kirkland Fire Department Responsible for the management of the Operations Division, which delivers fire suppression and emergency medical services. January 1990 to September 1992 Deputy Chief of Training/Planning – Rochester Fire Department. Responsible for training, planning, hazardous materials, information management and safety. Vancouver, Washington July 1985 to January 1990 Training Chief, Combined Training Division – Vancouver Fire department and Clark County Fire District #5 March 1982 to July 1985 Firefighter/EMT – Vancouver Fire Department Educator September 1976 to March 1982 RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 9 KELLY NAYLOR, CID, LEED AP INTERIORS PLANNER Kelly has 22 years of project experience on a wide variety of projects including police, city hall, and county government facilities. Kelly’s involvement and understanding of space standards and layouts is invaluable in the planning process. She will assist in reviewing previous data and analyze it against current city and law enforcement trends. Kelly brings a depth of understanding in spatial flow, size and operations of law enforcement and government facilities. In addition to Kelly’s planning experience, she brings her knowledge of interior design. She works closely with the project team to identify durable, attractive material and finish options. EDUCATION // University of Minnesota, Bachelor of Science, Interior Design REGISTRATIONS // NCIDQ Certification #016271 | LEED Accredited Professional Minnesota Certified Interior Designer (CID) #C02169 YEARS OF EXPERIENCE // 22 RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN - Programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Inver Grove Heights City Hall & Police Station, Inver Grove Heights, MN – Addition & Renovation, 68,000 SF, $12.7M Shakopee New City Hall, Shakopee, MN – New Construction, 21,000 SF existing, $8.5M budget Plymouth City Hall Renovation, Plymouth, MN - Interior Renovation Plymouth City Hall and Public Safety Building, Plymouth, MN - Master Plan, Addition and Renovation, 68,850 SF, $10.8M Maple Grove Government Center, Master Plan & New Facility, Maple Grove, MN – New Construction, City Hall, Council Chambers, Emergency Operations Center, and Public Safety Department, 150,000 SF, $15.2M Emily City Hall & Police Department, Emily, MN - Feasibility Study, Renovation, 13,500 SF, $560,000 Ramsey Municipal Center, Ramsey, MN – New Construction, City Hall, Council Chambers, Emergency Operations Center, and Police Department, 68,000 SF, $14M Lake Elmo Municipal Space Needs Assessment, Lake Elmo, MN - existing conditions, site assessment, and master planning for 23,000 sf combination fire station (6 bays, 6 bunks), city hall, library, and public works Albert Lea City-Wide Facilities Assessment & Master Plan, Albert Lea, MN - Facilities Assessment and Master Plan of Airport, City Hall, Library, Fire Station, Police Station, PSAP, Public Works, Pool House, Community Center, Ice Arena, and Park Shelter Cloquet Assessment and Master Plan, Cloquet, MN – Facilities Assessment and Master Plan of Fire Station, Police Station, City Hall, and Public Works Forest Lake Public Works and Municipal Facilities Master Plan, Forest Lake, MN – Master Plan for City Hall, Fire Station, Police Station, Library, and Public Works Rochester Fire Station No. 2, Rochester, MN – New Construction, Fire Station, PSAP, Emergency Operations Center, $7.8M Shakopee Fire Station, Shakopee, MN – New Construction, 23,000 SF, $8M Henrico County Fire House 19 (Short Pump) Henrico, VA – new construction, 12,500 sf fire station (3 bays, 12 bunks), $5M, LEED Gold Certified West Fargo City Hall and Police Station, West Fargo, ND – Addition & Renovation, 45,000 SF, $8.8M CURRENT PROJECTS Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 10 ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 11 MARGARET LAFFERTY, CID, NCDIQ SENIOR INTERIOR DESIGNER Maggie has worked on multiple public safety facilities throughout her career. She is a proficient and skilled designer with extensive work experience in government, county, and city interior design and planning. She communicates with clients to develop programming and comprehensive concepts while exploring creative space planning solutions, finish and furnishing selections; and produces drawings, documents, and renderings to portray the intent of the interior spaces. She has worked on multiple Fire Station facilities nationally and locally. EDUCATION // Bachelor of Science, Interior Design, Brown College, Minnesota REGISTRATIONS // NCIDQ #33996 | Minnesota Certified Interior Design #C02481 YEARS OF EXPERIENCE // 10 PROFESSIONAL AFFILIATIONS // IIDA, Northland Chapter | NEWH, North Central Chapter | USGBC RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN - Programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Plymouth City Hall and Public Safety Building, Plymouth, MN - interior renovation Minnetonka City Hall & Community Center, Minnetonka, MN – interior renovation Ramsey Fire Station No. 2, Ramsey, MN - study & new construction, 11,540 SF fire station (3 bays, volunteer), $3.5M Cloquet Facilities Assessment and Master Plan, Cloquet, MN – programming, existing conditions assessment, and site feasibility for new 28,600 SF fire station (14 bays, 9 bunks), 24,200 SF police station (27 sworn, 4 civilian), 47,500 SF public works, 19,000 SF library, and 11,400 SF city hall Albert Lea City-Wide Facilities Assessment & Master Plan, Albert Lea, MN - Facilities Assessment and Master Plan of Airport, City Hall, Library, Fire Station, Police Station, PSAP, Public Works, Pool House, Community Center, Ice Arena, and Park Shelter Excelsior City Hall Space Needs Study & Renovation, Excelsior, MN - city hall, study and addition, 11,540 SF Henrico County Fire Station #19 (Short Pump), Short Pump, VA - Programming, planning, design, documentation, and CA for new 12,680 sf fire station (three bays, twelve bunks); Firehouse Station Design Awards 2018 Gold Award; LEED Gold Certified Henrico County Fire Station #20 (Staples Mill), Henrico, VA - Programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned Fairfax County Fire Station #24, (Woodlawn), Alexandria, VA - Addition & Renovation, 15,000SF, LEED Silver planned Steger Village Hall and Police Department, Steger, IL - new construction, 23,000 SF police station (24 sworn, 3 civilian) and village hall, $7.2M CURRENT PROJECTS Springfield Four Fire Stations, Springfield MO - Programming, planning, design, documentation, and CA for four new 7,000 sf fire stations (two bay, eight bunk) Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF Spotsylvania Company 6 Fire Station, Spotsylvania, VA – master planning, programming, design, construction documents and construction administration for 4,000 sf addition and renovations to existing facility RESUMES AND QUALIFICATIONS ALEX SAWKA, PE SENIOR MECHANICAL ENGINEER Throughout his 12 years experience as a Mechanical Engineer, Alex has focused on working on government facilities such as fire stations, police stations, city halls, and courts. He is skilled in offering innovative mechanical design solutions to projects and is highly motivated and resourceful individual who interacts productively with people from diverse backgrounds. Alex is a conscientious team player with excellent problem solving and troubleshooting skills. He is able to design innovative solutions that promote maximum efficiency while requiring minimal maintenance. He has experience with projects in many different markets, but his recent notable projects include the Fridley Civic Campus with 24,770 SF fire station and the award winning, newly constructed Henrico County Short Pump Firehouse 19. EDUCATION // Bachelor of Science, Mechanical Engineering, University of Minnesota REGISTRATIONS // Professional Engineer: MD #52903, MN #53200, IL #062.069495, VA# 0402059633 YEARS OF EXPERIENCE // 12 PROFESSIONAL AFFILIATIONS // (ASHRAE) - American Society of Heating and Air-Conditioning Engineers RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN – programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Plymouth City Hall and Public Safety Building, Plymouth, MN – master plan, addition and renovation, 68,850 SF, $10.8M Albert Lea City-Wide Facilities Assessment & Master Plan, Albert Lea, MN - Facilities Assessment and Master Plan of Airport, City Hall, Library, Fire Station, Police Station, PSAP, Public Works, Pool House, Community Center, Ice Arena, and Park Shelter Montgomery Public Safety Building, Montgomery, MN - Programming, planning, design, documentation, and CA for new 23,070 sf fire/ems station (six bays, three bunks, volunteer) and police station, $7.8M estimated Henrico County Fire House 19 (Short Pump) Henrico, VA – Programming, planning, design, documentation, and CA for new 12,680 sf fire station (three bays, 12 bunks); Firehouse Station Design Awards 2018 Gold Award; LEED Gold Certified Henrico County Fire House 20 (Staples Mill), Henrico, VA – Programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned Fairfax County Fire Station #24, (Woodlawn), Alexandria, VA - Addition & Renovation, 15,000 SF, LEED Silver planned Penn Daw Fire Station 11 Master Plan, Fairfax County – 2-story, 14,500 SF (4 bays, 17 bunks), LEED Silver planned Streamwood Space & Program Study, Streamwood, IL – Functional analysis, programming and master planning of the Village’s facilities including Police Department, Fire Stations, Village Hall, and Public Works Department Lincolnshire-Riverwoods Fire Protection District Station #51 Study, Lincolnshire, IL – Existing conditions assessment and space needs for fire station Lockport Facilities Condition Assessment, Lockport, IL – Facility condition assessment and ADA study of City Hall, Police Department and Public Works Administration Facility CURRENT PROJECTS Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 12 KYLE OLSON, A PE, MLSE SENIOR STRUCTURAL ENGINEER Kyle is responsible for performing and directing others in the design, evaluation, and retrofit of metal, concrete, masonry, and wood structures. Kyle has design experience in the following industries: affordable housing, education, energy, food, government, industrial, senior living, and student housing. Duties include preparation of engineering studies, design documents, building and support structure layouts, technical correspondence, engineering and construction cost estimates, and construction bid documents. He is also responsible for supervision of design personnel, final project checking, and communication with clients pertaining to design and construction issues. EDUCATION // Civil Engineering degree, Bachelor of Civil Engineering, University of Minnesota REGISTRATIONS // Professional Engineer: MN #48667, DC #PE908606, IL #081007885, MD #48981, VA #0402056228, and 13 other states | Model Law Structural Engineer | NCEES YEARS OF EXPERIENCE // 12 RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN - Programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Ramsey Fire Station No. 2, Ramsey, MN - Fire Station, New Construction, 11,540 SF, $3.5M Shakopee City Hall, Shakopee, MN - Study and New Facility, 21,000 SF Montgomery Public Safety Building, Montgomery, MN - Programming, planning, design, documentation, and CA for new 23,070 sf fire/ems station (six bays, three bunks, volunteer) and police station, $7.8M estimated Albert Lea City-Wide Facilities Assessment & Master Plan, Albert Lea, MN - Facilities Assessment and Master Plan of Airport, City Hall, Library, Fire Station, Police Station, PSAP, Public Works, Pool House, Community Center, Ice Arena, and Park Shelter Excelsior City Hall Space Needs Study & Renovation, Excelsior, MN - City Hall, Study and Addition, 11,540 SF Henrico County Fire House 19 (Short Pump) Henrico, VA – new construction, 12,500 sf fire station (3 bays, 12 bunks), $5M, LEED Gold Certified Henrico County Fire House 20 (Staples Mill), Henrico, VA – Programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned Woodlawn Fire Station #24, Fairfax County, VA - Addition & Renovation, 15,000 SF, LEED Silver planned Penn Daw Fire Station 11 Master Plan, Fairfax DPWES Alexandria, VA – Programming, planning, and site feasibility for fire station addition & renovation, 2-story, 15,500 SF existing Steger Village Hall and Police Department, Steger, IL – Municipal, Village Hall, Police Department, Study, 24,000 SF + 6,900 SF Square Car Garage, $7.2M Lockport Facility Condition Assessment, Lockport IL - Conditions Assessment for Police Station, Public Works Building, and City Hall Steger Village Hall and Police Department, Steger, IL – Municipal, Village Hall, Police Department, Study, 24,000 SF + 6,900 SF Square Car Garage, $7.2M CURRENT PROJECTS Four Stations, City of Springfield, Springfield MO – Programming, planning, design, documentation, and CA for four new 7,000 sf fire stations (two bay, eight bunk) Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 13 EDUCATION // Bachelor of Science Electrical Engineering, University of Minnesota College of Science and Engineering REGISTRATIONS // Professional Engineer: MN #57111 YEARS OF EXPERIENCE // 5 EDUCATION // Master of Landscape Architecture, University of Minnesota | Bachelor of Arts, Journalism, University of Wisconsin REGISTRATIONS // Professional Landscape Architect: MN #41727 YEARS OF EXPERIENCE // 16 JOSH ORTMANN, PE ELECTRICAL ENGINEER Josh is an enthusiastic and creative team member who is passionate about creating aesthetically pleasing environments. He carefully designs all systems with energy efficient strategies that provide the best solution at the lowest overall cost. Design responsibilities include the entire project from early conceptual meetings with the owner to determine appropriate systems and solutions to unique issues, preparation of documents and specifications, and working closely with contractors to answer questions during construction. He has worked on governmental, multi-housing, student housing, developmental, and tribal projects and enjoys the challenge of meeting each project’s unique needs with innovative designs. RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN - Programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Henrico Fire House 19, Short Pump, VA – new construction, 12,500 SF fire station (3 bays, 12 bunks), $5.1M, LEED Gold Henrico Firehouse 20, Henrico, VA - Programming, planning, design, documentation, and CA for new 12,800 sf fire station (four bays, thirteen bunks); LEED Silver planned CURRENT PROJECTS Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station BRADY HALVERSON, ASLA, RLA LANDSCAPE ARCHITECT Brady’s work includes a broad range of project types including site design, master planning, corridor and transit-oriented development studies, comprehensive and redevelopment planning and process facilitation, and new town planning for both public and private clients. A common thread in all of Brady’s work is an emphasis on sustainability and creation of meaningful places that offer unique design solutions specific to each client’s needs. RELEVANT EXPERIENCE Fridley Civic Campus, Fridley, MN - Programming, planning, design, documentation, and CA for new 24,770 SF fire station (6 bays, 8 bunks, volunteer), police station (1 sworn, 1 civilian), city hall, and public works facility, 184,300 GSF, $48.8M Rochester Fire Station No. 2, Rochester, MN – New Construction, 31,220 SF Fire Station (4 bays, 6 bunks), EOC and Dispatch Facility, $7.8M Shakopee City Hall, Shakopee, MN – Study and New Facility 21,000 SF Plymouth City Hall and Public Safety Building, Plymouth, MN - Master Plan, Addition and Renovation, 68,850 SF, $10.8M CURRENT PROJECTS Detroit Lakes Police & City Hall Study, Detroit Lakes, MN - Conditions assessment, programming, planning for City Hall, Public Works, and Police Station Rochester North Police Station & Service Center, Rochester, MN – $22M, 61,000 GSF RESUMES AND QUALIFICATIONS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 14 ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 15 RESuMES AND QuALIFICAtIONS - SuBCONSuLtANtS PROFESSIONAL PROJECT MANAGEMENT, INC. Professional Project Management, Inc. (PPM) has a 30-year history in cost estimating for municipal government projects. PPM provides project cost estimating services, including development costs and construction costs, on a contracted, project-by-project basis for architects, engineers, contractors, private clients, and government agencies throughout the United States. Doug Holmberg, PPM’s founder and President, has 42 years of experience as a Construction Manager of commercial, energy, industrial, institutional, government contracting; and environmental related construction, among others. Doug has personally estimated the construction cost of more than $11.6 billion worth of construction and personally managed the design and construction of projects totaling more than $900 million. TRUE NORTH CONSULTING GROUP True North Consulting Group is a professional technology consulting firm serving clients with public and private sector projects, as well as architects and design professionals. The firm is comprised of several multi-disciplinary teams and a depth and experience in Audio/Video, Security, Data, Voice, and Telecommunication systems. TNCG’s consulting services include: • bond program assistance • feasibility studies • programming • needs assessments • conceptual / schematic design • detail design • construction documents • contract administration • professional development TNCG carefully tailors each project team to meet the specific technology and professional consulting needs of our clients. This helps to ensure the highest level of accountability and quality control for work designed, specified, and administered through implementation. Established in 1984 as Elert & Associates, TNCG has over 35 highly qualified consultants specializing in various aspects of technology. Our consultants operate out of eight office locations (Minnesota, Texas, Iowa, Illinois, Florida, South Carolina, Tennessee, and Connecticut) and serve clients throughout the United States. TNCG is privately held and maintains two million dollars of professional liability insurance. Principals include Shane Jacobus, Russ Johnson, and Tony Chojnowski. EDUCATION // Bachelors of Science, Civil Engineering, University of Wisconsin- Platteville REGISTRATIONS // Professional Engineer: WI ASPE YEARS OF EXPERIENCE // 42 EDUCATION // Dunwoody College of Technology, Sound, Data and Alarm System Design CERTIFICATIONS // Avixia CTS, Digital Signage Experts Group DSCE, Biamp Vocia, Milestone XProtect Corporate Advanced, Genetec Security Center YEARS OF EXPERIENCE // 15 DOUG HOLMBERG, PE, CPE, MBA COST ESTIMATOR Doug is a Registered Professional Construction Cost Estimator, one of only a few in the state of Minnesota with this designation. He is also past President of the American Society of Professional Estimators, MN chapter. Doug’s services range from preliminary budgeting and planning to serving as an Owners Authorized Construction Manager to oversee and coordinate an entire project from conceptual design through construction. RELEVANT EXPERIENCE PROJECTS WITH BKV GROUP Fridley Public Safety Facility, Fridley, MN – Programming, planning, design, documentation, and CA, $48.8M Plymouth City Hall and Public Safety Building, Plymouth, MN - master plan, addition and renovation, 68,850 SF, $10.8M Ramsey Fire Station No. 2, Ramsey, MN – study & new construction Albert Lea City-Wide Facilities Assessment & Master Plan, Albert Lea, MN - programming, existing conditions assessment, and site feasibility CURRENT PROJECTS Detroit Lakes Police Department Facility, Detroit Lakes, MN Burnsville Fire Station, Burnsville, MN Veterans Affairs Medical Center Renovation, Minneapolis, MN Metro Transit VMF Service Garage Expansion, Big Lake, MN Towner Square Redevelopment, Boynton Beach FL BRANDON FRAZIER // CTS, DSCE DIRECTOR, SECURITY TECHNOLOGIES Over the past 15 years, Brandon has worked in structured cabling systems, multimedia systems and large venue public address systems before discovering his passion for physical security systems. Brandon specializes in large, complex security projects, full system migrations, master planning and specialty projects like correctional security systems. These include access control, video surveillance, intrusion detection, mass notification, correctional integrated PLC/HMI systems and intercom/public address. Brandon works closely with True North’s risk and vulnerability assessment partners to identify the risks in an assessment, mitigate those risks through design and specification, and to competitively bid and support construction administration and full commissioning. RELEVANT EXPERIENCE PROJECTS WITH BKV GROUP Fridley Civic Complex, Fridley, MN Shakopee City Hall, Shakopee, MN Rochester Fire Station No. 2, Rochester, MN Hopkins Fire and Police Station, Hopkins, MN CURRENT PROJECTS Detroit Lakes Police Department Facility, Detroit Lakes, MN Rochester North Police Station & Service Center, Rochester, MN RESuMES AND QuALIFICAtIONS - SuBCONSuLtANtS ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 16 ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 17 REFERENCES FRIDLEY CIVIC CAMPUS Scott J. Hickok, AICP Community Development Director 6431 University Avenue NE Fridley, MN 55432 763.572.3590 Scott.Hickok@fridleymn.gov Brian Weierke Police Chief 6431 University Avenue Fridley, MN 55432 763.572.3625 Brian.Weierke@fridleymn.gov John Berg Retired Fire Chief 763.572.9441 bergj3392@comcast.net ROCHESTER FIRE STATION NO. 2 Curt Pronk Administrative Services Manager Rochester Fire Department 201 4 St. SE Room 10 Rochester, MN 55904 507.328.2816 cpronk@rochestermn.gov SHAKOPEE CITY HALL Bill Reynolds City Administrator City of Shakopee 485 Gorman Street Shakopee, MN 55379 952.223.9311 breynolds@shakopeemn.gov ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 18 REFERENCES ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 19 PROPOSED APPROACH PROPOSED APPROACH 20 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES Project Understanding The City of Lake Elmo’s existing fire stations, public works and city hall has served the city well for a long time. In 2017 our team at BKV Group assisted the city in evaluating the existing facilities, reviewing long term operational space requirements and possible options to assist the city and council in understanding the issues and possible options to address those space needs. The city hall was built in 1986 and the main issue with city hall is a lack of adequate operational space. We understand that the city is currently exploring options regarding staff allocation between city hall and the Brookfield building to the north. Where the city had leased 2,461 SF. The Washington County Sheriff’s office occupies space in city hall, primarily for patrol operations. The fire department currently operates out of two stations, one was built in 1957 on Laverne Ave. N and the other is on the west side of the city on Jamaica Ave N, and was the converted public works facility. Public works is a newer facility built in 2006 on the corner of 34th St N and Ideal Ave. N. The study, done by BKV Group, showed that in general the building was in very good condition. The primary need identified was some additional staff operational space. During the 2017 study many options were reviewed to help address these planning needs. Based on this RFP, the city council has identified the following options to be studied: 1. City hall and fire station to be collocated at 3880 Laverne Ave. This would include an interior remodel of the Brookfield building and extension of a fire apparatus bay and council chambers to the exterior. 2. Fire station and public safety offices to be located at 3880 Laverne Ave with the addition of a fire apparatus bay. city hall to be located separately near public works facility at 3445 Ideal Ave. The initial step to be completed by April 7, 2020 will be to develop concept planning options and estimated cost for these 2 options for the city and council to determine which option will best support the city’s planning, operational needs and budget. It is anticipated that approximately 9,315 square feet will be needed for city hall and 22,300 square feet for fire and public safety, and six apparatus bays. In addition, the project will involve an addition to public works of approximately 2,340 square feet. APPROACH TO INTEGRATING INPUT The BKV Group team measures the success of our projects based on our client’s satisfaction at the completion of the project. To achieve that goal we utilize an in-depth process that focuses around “COLLABORATION.” This assures that all stakeholders are involved and play an active role from the start to finish of the project. We start the process in the kickoff meeting by identifying goals and expectations for the project. Throughout the design process, we schedule a series of workshops in each phase of development with the city and all stakeholders to review every aspect of planning, design and construction. This information is documented and issued to all involved stakeholders to assure that all information and needs are properly incorporated during the design process. At regular PROPOSED APPROACH 21 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES intervals, presentations will be made to the city council and all staff to update them on the project process as well as to get their input. The community is also kept involved and aware of the activities and direction of the project process. This can be done through a number of methods; we have found the most success for community engagement through “town hall” meetings. Working in the public sector demands a diligence to schedule and budget compliance and a commitment to a high degree of transparency in decision- making. Without these elements, it is impossible to safeguard the public trust. As with all of our public sector projects, we recommend a five-pronged approach to Project Management for the City of Lake Elmo. Build an Effective Team We put a great deal of emphasis on establishing a trusting, committed relationship with each client. To build an effective team early in the project we use early meetings to establish overarching project goals. These goals always include “on- time” and “on-budget,” but also include things like “exterior that is respectful of historic context,” “existing building to remain operational during construction,” or “enthusiastic buy-in from the staff.” The entire team can then focus their energies on working together to meet those goals. We clearly establish team member roles and responsibilities and publish a list of contact information that can be referenced throughout the project. Finally, we address schedule head-on by identifying all the project milestones and the critical path tasks to establish an overall schedule that does not have to shift out as new information arises. With these four components in place, each individual should feel that the team has listened to their concerns and addressed them in a manner most appropriate for the good of the project. Manage the Schedule The schedule established during team-building is reviewed at each meeting to update the client on progress and make sure the entire project team is working on the precursors for the next critical milestones. Taking the schedule a step further, BKV Group has developed a Project Management Plan (PMP), which lists and assigns a duration to each task the design team needs to complete for each phase. This document helps us define the number of staff members needed to complete the work within the project schedule. Based on actual task completion, the PMP is updated throughout the phase and staff is added if required. The PMPs for every project in the office link together to provide management with an overview of projected staffing trends for the next six months, which informs how we hire new staff or adjust project schedules that are flexible. Manage the Budget Proactive review of the budget happens in a different manner during each phase. Prior to the programming effort, we use historical per-square-foot cost data from our large database of similar projects. During programming, we develop a list of programmatic spaces and compile Space Standards diagrams showing 2D and 3D views each room with a listing of every piece of required furniture and equipment. This results in accurate counts of doors, windows, equipment, etc. in our BIM model PROPOSED APPROACH 22 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES that tie into a cost estimate. At this phase, we also make use of a spreadsheet document that assigns a good/better/best level of quality to each type of space in the building and links that to historic per-square-foot cost data to refine the cost estimate with a great deal of accuracy. The BKV Group team has a comprehensive understanding of the key issues and challenges associated with these types of projects. Clear and Timely Communication Communication is critical to a successful project. We meet with the core team at the start to define a communication plan for the project that includes expectations for meeting frequency, meeting minute dispersal, project update emails, phase deliverables, public outreach goals and strategies. The communication plan is followed through with the entire design team and reviewed on a regular basis. All phone calls, requests, and emails will receive a response within one business day of their receipt, and all members of the design team are committed to being directly accessible to the owner’s team throughout the project. We use agendas to keep meetings on track and to allow all participants to prepare beforehand, and we use minutes to track options, pros and cons, decisions and action items. The nature of architecture means that a change to any aspect of the project has repercussions for other systems. For each decision, the positives and negatives of each option with regards to cost, durability, energy use, aesthetics, functionality, acoustics, sustainability, etc. will be clearly communicated to allow the project team to make data-driven decisions. This communication can be through text, spreadsheets, line drawings, hand sketches, 3D perspectives pulled from our BIM model or any number of other methods as long as it clearly illustrates the issues involved. The objective is for the client to understand every aspect of the plans, from size of the front door to color of tile, so that the project meets client expectations. Comprehensive Quality Control Review At BKV Group, we have integrated all disciplines for architecture, engineering and interior design — all are networked together on one computer system. Any modifications or changes made by one discipline are automatically communicated to the other disciplines by the system. This optimizes our internal communication and results in well-coordinated, complete sets of bidding documents. In addition, BKV Group uses a thorough inter-disciplinary checklist that identifies the deliverables in each design phase along with any agency submittals required. It lists items to be coordinated between disciplines, poses questions from owners, and structures our internal process. Senior staff members unaffiliated with the project conduct technical reviews at the end of each phase. They leverage their extensive experience to examine the clarity, completeness, and technical quality of the documents. Peer reviews are conducted within each discipline as a final coordination step. Our success record speaks for itself; our historical record shows that we have held design-team change orders to less than 1% of construction cost. PROPOSED APPROACH 23 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES Project Approach Schematic Design through Construction Administration and Post Construction: The foundation for the success of this project will be our collaborative and consensus-based communication planning which will produce a defined and detailed schedule and work plan using input from the city, fire department, ambulance unit, police department, public works and other relevant stakeholders. The BKV Group team will work closely with the City of Lake Elmo to review and refine the work plan at the start of the project, to ensure that critical milestones are defined within the project time frame. Additionally, this effort will establish all goals and objectives that are to be understood and met within the project schedule. Our core experienced senior team members will be involved in the project throughout all phases. This will help to maintain continuity and accountability of the proposed project direction. This approach helps to maintain schedule and stay on budget. Our team will be led by Bruce Schwartzman. Bruce brings an understanding of the proposed project types and the topics associated with efficient design as well as his experience and commitment in overseeing projects to meet the goals and expectations of the city and staff. PROJECT SCHEDULE At the beginning of the project, we will work with the City of Lake Elmo and all stakeholders to develop a schedule to incorporate all required dates such as team meetings, city council presentations, user group review periods, etc. Key aspects of are schedules are as follows: • The critical path milestones are identified • Delivery timeframes for tasks are defined for tasks • Review periods for the city • Team consultant activities are coordinated • Public workshops (if needed) • Updates are provided • City council presentation dates • Communications Bruce Schwartzman as the Partner-in-Charge will lead the project on a day-to- day basis. Thorough and organized, Bruce will be your primary point of contact. Additional communications tools include: The design team will meet on a regular basis with the city and staff during the SD, DD and CD phases to review and resolve all project issues. Meeting minutes and schedule updates will be provided. Communication process that is timely for city review and decision. Presentation materials and meeting for building committee and city council meetings. Coordination The BKV Group team is responsible for the coordination of design activities, team members, and schedule for the project. The team leaders are experienced in fire station, police department, public works and city hall projects and will make sure PROPOSED APPROACH 24 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES the topic relevant to each are fully reviewed. All meetings will be documented and minutes issued prior to the next meeting for committee review and approval. Project Work Plan The team organizational chart, schedule, and tasks/phases described in this proposal define the team members, their roles, and the project deliverables. Utilizing this information, we develop a Project Management Plan (PMP) based on the specific tasks, individuals, and hourly assessments of time. The PMP plan forms the framework of our process, is a tool for assessment of tasks and time remaining for completion, and is the implementation plan for the development of the project. To prepare an organized PMP, key aspects of the work effort will be identified. This will include the following: • Team kickoff and workshop to review and finalize A/E work plan and schedule • All critical path aspects will be reviewed and located in the PMP • Member roles, responsibilities and deliverables will be reviewed • Budget costs and cost review methods and steps will be defined and included • BKV Group’s FTP site and data access will be defined • Completion date check points and percentage of completion will be defined • City hall design considerations • Key issues As the City of Lake Elmo engages in initial effort of defining the needs and future of each of the proposed projects, two main objectives are to be considered: the service to the public, and a safe and productive work environment for all staff. The overall facility development must be rooted in a clear and full understanding of all departmental operation expectations/requirements. The final facility layout should allow for appropriate contact and interaction with the public without compromising security of staff spaces appropriate for the conducting of city business. Some of the key issues the project team must consider and address for the city, in addition to simply defining and meeting current and future space needs, are as follows: Community Service Policy Starts with the premise that this facility serves the residents of Lake Elmo and any proposed solution option should support quality public safety service. Conveys the message that this is a service-oriented place to conduct city business. Architecture should convey an appropriate image to enhance and support the service philosophy. Technology Maintain separation of public, staff, and secure areas and circulation. Maintain security and control for the specialized spaces and communication needs of the public safety departments. Establish appropriate and effective data/communications, audio/visual, and presentation technology to support contemporary municipal function. Exploration/definition of appropriate council chamber technology anticipating future presentation expectations while appropriately “fitting” City of Lake Elmo service image. PROPOSED APPROACH 25 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES Flexibility/Expandability/Adaptability Facility must be able to change and adapt to new service demands of the city without compromising the functionality and safety of staff. Both space and systems need to be inherently flexible. Sound Programming and Master Planning must accommodate for future expansion as an integral part of the design solution. Function Access to services should be clear and unencumbered while not impeding functionality of staff and inter-departmental activities. Public service policy considered/defined to establish appropriate public access to reflect the desired service image for the City of Lake Elmo. Service configuration options such as Single Point of Service, Departmental Counter Public Concourse, and Independent Departmental Suite Entry should be considered for appropriate compatibility with the unique characteristics of the city and anticipated needs. Ample and appropriately sized public/staff conferencing space provided at the juncture between staff and public access zones to support effective and comfortable public interaction as well as the conducting of internal city business. Satisfy the needs of the community by improving upon the current level of facility support for city service. Create a safe and productive environment by establishing proper space allocation, relationships and support systems. Meet regulatory demands on space requirements. FIRE DEPARTMENT DESIGN CONSIDERATIONS The process of designing fire stations is one of the most specialized in the architecture profession. To protect the public, fire stations must function successfully under adverse conditions. They must provide a comfortable but professional working environment for firefighters. They must be organized to provide a safe and direct response pattern from anywhere in the building or on the grounds. Perhaps most significantly, a fire station must be designed to provide the same high level of performance to its community for 50 years or more. BKV Group has spent decades becoming experts on the subject of designing fire stations, and we are excited by the opportunity to provide this knowledge and expertise to the City of Lake Elmo. Combined, the architectural project team at BKV Group has designed well over 130 fire stations for more than 35 different clients. We have completed projects across the nation, ranging from rural volunteer station renovations to administration buildings for large urban departments. Through this experience, our team has developed a deep knowledge of national standards and best practices, as well as an appreciation for the different skill sets and unique attributes that make each department a unique joy to work with. Research into your Organization BKV Group’s innovative approach to fire station design, at its core, is defined by research. To provide a station tailored to you, we will research your organization to understand your policies, procedures and goals. Our vast experience with fire station design allows us to quickly confirm national standards with you and move on to the specifics of how your department operates. PROPOSED APPROACH 26 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES What ISO rating is desired? What apparatus do you have now and what do you anticipate? Do you use rubber or canvas hose? Does this station do technical rescue? How many firefighters are staffed on an engine now and how many do you expect in the future? Because we know the fire service inside and out, the answers to these kinds of operational questions can feed directly into our space planning and we can advise you of square footage needs, recommend equipment manufacturers, and suggest spatial relationships that reinforce your Department’s goals. Research into the Fire Service The other aspect of our initial research is an analysis of national trends affecting the fire service. Our experience working in various communities across the country has given our team a strong understanding of how to apply national design and construction trends to best fit each individual locality. By applying this knowledge, we can design a cutting-edge facility that will still seem forward-thinking for years to come. Some of the innovative trends we incorporate into our work include: Advancements in Fire Apparatus: As emergency vehicles get more sophisticated, they will continue to grow in length and weight leading to a number of evolving design considerations. Increased EMS Calls: As populations grow and age, and as sprinkler systems become more prevalent, a higher percentage of calls will be for EMS reasons. Understanding how those expanded needs is important both for the fire and ambulance components of this project. Design for Diverse Staff: Fire departments must continually adapt to the changing demographics of diverse religions, lifestyles, and gender among their staff. Accessibility: Recent rulings by the Department of Justice have made it clear fire stations are expected to fully comply with the Americans with Disabilities Act (ADA); this raises many nuanced challenges and opportunities. Renewed Focus on Camaraderie: To promote team building, our designs place a high value on communal spaces. Firefighter Health and Welfare: Making things as safe as possible for firefighters is the main priority in any station. Reliability through Storms and Security Threats: The Department of Homeland Security will continue to make use of local protective services as an inexpensive and effective way to accomplish emergency missions and enforce public safety. Built-in training Opportunities: The incorporation of training opportunities can vary in scope from a dedicated training tower with a switchback stair and rappelling tie-off points to a just a simple reinforced section of parapet for laddering drills, we work to design what’s appropriate for your needs. Operating with Law Enforcement: Despite the stereotypes, law enforcement and fire/EMS are natural partners for a co-located building. Both operate 24/7, both need resilient facilities, and both show up to many of the same calls for service. Many rooms and spaces can be shared, saving taxpayer dollars, including the lobby, public restrooms, training rooms, conference rooms, and mechanical spaces. In addition, the interactions between cops and firefighters during the day helps to build camaraderie, which pays dividends when you are working together in the field under adverse conditions. With a conscious effort to make wayfinding easy for the public and some appropriately placed security walls, a combined facility becomes more than the sum of its parts – it improves public safety. PROPOSED APPROACH 27 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES Establishing “Fit” Plans Once the size of your station is understood, we will begin to arrange the spaces identified in the program and space standard diagrams into a fit plan. Sometimes called a block diagram or an adjacency plan, the fit plan is the test to ensure the spatial priorities identified in the programming phase can be executed. The fit plan will include laying out of all the programmatic spaces and adding walls and circulation spaces to establish an overall floor plan that can be reviewed for pricing. This cost estimating is made easier through our robust Revit model, which can output precise quantities for systems-based takeoffs. Site Planning We will devote a significant amount of energy to solving site circulation issues. Separating apparatus circulation from the general population is a priority to avoid accidents that delay response times and to avoid damage to expensive apparatus. This requires an obvious entry/exit point for civilian cars so they don’t park on the aprons and a self-evident building entry near any community-use spaces to assist in wayfinding. Our experience with similar projects has taught us that local transportation department attitudes towards flashing yellow pre-emptive signage and an analysis of speed limits, curves, and sight lines is important to tackle early in the process. These factors may alter which site access points are considered safe for apparatus to respond from. A survey of the expected impacts of different potential station orientations on surrounding sites and uses should be also made in order to avoid, for instance, an apparatus response pattern where headlights shine into a neighbor’s bedroom. The topography of the site and various storm water management options need to be analyzed to make sure the solution is cost-effective. A plan for building expansion — both for apparatus bays and for living/office space — can be accommodated if required. Finally, the locations of utility access points will be reviewed and an estimate of costs to extend them to the building will be provided for the project budget. BKV Group will present multiple options to the team, pointing out the strengths and weaknesses of each with regards to aesthetics, due diligence issues, functionality, constructability, sustainability, and financial feasibility. PUBLIC WORKS RENOVATION CONSIDERATIONS We understand that a small amount of renovation work is needed at the public Works building. Our team is experienced both in providing design for new public works facilities and in renovations for public works. We will ensure the work needed is designed and constructed in a minimally invasive manner so that the essential function of the existing facility is maintained. Collaborative Design Approach BKV Group attributes much of the success of our projects to the interaction and collaboration with senior city staff and involvement of many of the employees that the project will affect. At the start of the project we will meet with each department and each division to review the space program information that was developed in the study. We will confirm current and projected staff, required operational space and department interactions that promote operational efficiency. This helps to assure that the project accounts for all required spaces PROPOSED APPROACH 28 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES and their organization. It also starts the initial full compass collaboration with the city and staff. As plans are developed, we review them with the city’s project committee and each department and division to adjust them as needed and address their requirements. This back and forth review continues through DD with a number of project specifics such as, power and data locations, built in casework requirements, furniture design and collaboration spaces, acoustical separations, etc. The BKV Group team measures the success of our projects based on our client’s satisfaction at the completion of the project. To achieve that goal, we utilize an in- depth process that focuses around collaboration. This assures that all stakeholders are involved and play an active role from the start to finish of the project. We start the process in the kickoff meeting by identifying goals and expectations for the project. Throughout the design process, we schedule a series of workshops in each phase of development with the city and all stakeholders to review every aspect of planning, design and construction. This information is documented and issued to all involved stakeholders to assure that all information and needs are properly incorporated during the design process. At regular intervals, presentations will be made to the city council and all staff to update them on the project process and get their input. The community is also kept involved and aware of the activities and direction of the project process. Working in the public-sector demands diligence to schedule and budget compliance and a commitment to a high degree of transparency in decision- making. Without these elements, it is impossible to safeguard public trust. ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 29 SCHEDULE SCHEDULE ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 30 ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 31 PERTINET INFORMATION 32 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES PROJECT HISTORY FRIDLEY CIVIC CAMPuS - CItY HALL, COMMuNItY CENTER, PUBLIC WORKS, FIRE, POLICE FRIDLEY, MINNESOTA Across University Avenue from the City of Fridley’s Community Park, and directly west of the wooded trails of Locke Park and Rice Creek, stands the recently completed Fridley Civic Campus. This municipal improvement project features a new city hall/public safety facility and public works facility, organized around a central water feature and shared plaza. The civic campus will be a central feature in a larger project currently called the Columbia Arena Redevelopment. The city hall includes administrative offices, public service counters with adjacent breakout conference rooms, community-use space, and a showpiece council chambers. The police and fire facility is located across the lobby from the city hall. A separate public lobby, records, police administration, investigations, and patrol spaces are all located on the first floor. The lower level contains a squad garage, a small holding facility with attached vehicle sallyport, evidence processing and storage area, and a five-lane firing range. On the second floor, an EOC/training room and fitness room are accessible for employees. The fire station has administrative offices on the first floor and bunk rooms, a kitchen, and a dayroom for duty crews on the second floor. A fire pole provides direct access to the apparatus bays. There are dual three-bay drive- through apparatus rooms. In between these bays is the watch room and other apparatus bay support spaces. Above the support functions is a large room PROJECT HISTORY 33 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES PLYMOUTH PUBLIC SAFETY AND CITY HALL PLYMOUTH, MINNESOTA The City of Plymouth had outgrown its public safety building: the department needed more space and an enclosed garage for police vehicles. After assessing the situation, the BKV team took a step back and master-planned the entire municipal site. This new plan incorporates both the public safety department and the city hall into one modern facility. Combining these programmatic elements into the existing city hall unifies the complex and supports the building’s natural setting. The secured squad garage is built into the natural bowl-shaped site, reserving additional city park area as well as providing a necessary security separation of police and staff vehicles. The landscape supports this gesture with native plantings and low stone walls. Plymouth Public Safety Building and City hall received a 2007 AIA Minnesota Honor Award, 2007–2008 Justice Facilities Review National AIA Academy for Justice Knowledge: Citation Award and 2007 Minnesota Pollution Control Agency Governor’s MNGreat! Award. PROJECT HISTORY 34 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES ROCHESTER FIRE STATION #2 ROCHESTER, MINNESOTA The Rochester Fire Department’s Station No. 2 was too small and no longer appropriately located. It needed new, up-to-date facilities that would also allow for future growth. After studying the issues and researching the latest design trends, the Rochester Fire Department conducted a national search for a design team and selected BKV Group. The Fire Station has four double-deep drive-through apparatus bays and six dorm rooms with jack-and-jill bathrooms. The station features many training facilities, including a five-story training tower, and serves as an EMS supply depot and hose/ladder testing station for the entire department. BKV Group engaged the Firefighter’s Advisory group throughout the process by bringing them on tours of newly completed fire stations, involving them in the design visioning workshop, and soliciting comments on the size and equipment in each room as well as the preliminary building layouts. PROJECT HISTORY 35 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES SHAKOPEE CITY HALL SHAKOPEE, MINNESOTA Shakopee City Hall had been operating in the downtown area in a 21,000 sf renovated bank building since 1993. Due to the buildings location, options for expansion were limited and operationally the city departments had run out of space. BKV Group partnered with the city to explore options to develop a new city hall that would allow the city to collocate city services into one facility and allow a one-stop-shop approach for the citizens of Shakopee. The new city hall was designed as an expansion to the existing police department building. Public works is located directly across the street creating a true city campus. The new facility includes a state-of-the-art council chambers and large community meeting room that may be used by the public. Key city services are located along a light-filled public service corridor creating seamless opportunities to conduct business between the public and city staff. PROJECT HISTORY 36 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES RAMSEY FIRE STATION NO. 2 RAMSEY, MINNESOTA BKV Group was hired by the City of Ramsey Fire Department to evaluate a proposed new site for a replacement station for their current Station #2. The city was approached by two separate developers interested in acquiring the land currently occupied by their current Station #2, and BKV Group was hired to assess whether a nearby city-owned site was adequate to house a new replacement station. The site planning process began by first analyzing the site to make sure all apparatus turning clearances could be met, and by assessing a proposed program for the replacement station. It was determined the program for the new station would require 12,000 SF, and the program analysis included options for either a single or two story building options. BKV Group also provided a preliminary cost estimate for the city to evaluate the feasibility of construction financing. After the original assessment in 2012, the fire department retained BKV Group to continue design development. This stage began with review of the program completed as part of the study, and program and area specifications, as the city finalized their financing strategy for the station. BKV developed the floor plan, as well as completed the exterior design and massing of the building using Revit and Building Information Modeling. PROJECT HISTORY 37 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES INVER GROVE HEIGHTS POLICE STATION & CITY HALL INVER GROVE HEIGHTS, MINNESOTA The City of Inver Grove Heights faced serious space shortages in its combined city hall and police station as a result of the city’s significant growth in recent years. After a needs assessment and analysis, BKV Group provided additional space through a two-phase project. The project first added a new public safety wing on the west, and then renovated and added on to the existing structure to create a city hall wing on the east. The public safety wing houses the police department and fire department administration. It includes offices, holding facilities, locker rooms, support spaces, and a 10-stall enclosed and secured garage for police vehicles. The city hall wing has been remodeled to include expanded office space for city departments including administration, finance, community development, public works, and engineering, as well as needed support spaces. An enlarged council chamber, lobby, and public circulation space connect the various components. Extensive sustainable design and energy-saving strategies were incorporated in the project, including a geothermal HVAC system, daylighting throughout the regularly occupied portions of the building, on-site storm water treatment, and sustainable building material selection. PROJECT HISTORY 38 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES ROCHESTER NORTH SERVICE CENTER & POLICE STATION ROCHESTER, MINNESOTA BKV Group was hired to assist the Rochester Police Department with determining staffing and operational space needs for the next 15 years and prepared a series of planning options which addressed the department’s needs. The study was developed with continual involvement of the police department, city staff, and the members of the city council to ensure that all stakeholders were aware and well informed in the development of an ultimate solution that best achieved the city’s long-term vision. The preferred planning option called for a northern substation. The city adopted this approach and BKV Group conducted a site feasibility study on an existing building that was offered for sale. Upon completion of the study, the city purchased the property and worked with BKV Group to design renovations and a building addition to the existing structure. Currently under construction, this project has been phased with the sitework and Service Center planned to open in early Feb 2020. The new Police Station will open in summer 2020 providing much needed operational space for the department. BUILDING INFORMATION MODELING & VIRTUAL REALITY 39 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES A tECHNOLOGY-INFuSED PROCESS Shared Information Modeling. BKV Group uses 3D building information modeling (BIM) as its default process to develop conceptual documents at the early planning stages through final construction documents for all our projects. As a fully integrated architectural/engineering team, our process includes structural, mechanical, plumbing and electrical using the same model. As our primary design tool, BIM offers our project team the ability to immediately see the implications of their decisions in 3D and to easily coordinate the various disciplines so ducts and steel beams aren’t occupying the same space, for instance. The result is that the project team has a much better opportunity to understand the project, weigh its pros and cons and evaluate the design. All BIM software is designed to include (or easily tie into) green building analysis tools that model energy usage against standard benchmarks, providing an early estimate of energy costs. By factoring in latitude and longitude and incorporating “typical meteorological year” data for weather estimates, these kinds of analyses provide energy use estimates precise down to the hour for the selection of mechanical equipment, baseline code approval, and verification for third-party certification organizations. These tools also allow the design team a way to “tune” the building for lifecycle optimization of strategies like shading devices or window transparency that have a positive effect during cooling season but a negative effect during the winter. Virtual Reality. We have incorporated in our design process a transformative technology - Virtual Reality. This tool utilizes the 3D BIM model we develop (no extra or parallel work/time) and allows us to better decipher a client’s expectations, everything from a building’s natural lighting to the choice of color or materials that can be actively assessed at any point in the design and construction process. This is particularly important for public safety projects – reviewing movement and flow of staff and equipment for efficiency – an invaluable tool. Construction Sequencing. BKV Group will share its BIM model with the owner’s construction manager to develop the construction sequencing schedule. This is especially important with the complexity of this project with multiple phases and maintaining operations of the existing facility. Working in this way is enormously helpful when it comes to planning work to ensure it is safely, logically and efficiently sequenced. Being able to prototype how assets come together before ground is broken on site allows for feedback at an early stage and avoids wasteful and costly onsite design co-ordination and rework. Cost. In conjunction with the construction manager, we will utilize the components of the information model to provide quantities to extract cost information. The benefits of a costing approach linked to a model include the ability to easily see costs in 3D form, get notifications when changes are made, and the automatic counting of components/systems attached to a project. The accuracy of any cost calculations is, of course, reliant on the data produced and shared within the common data environment. The CM’s quantity surveyors and estimators will check the accuracy of information and will help to interpret and fill information “gaps”. The benefit to extrapolating cost from the information model is the fact that the data can be queried at any time during a project and the information that feeds cost reports is regularly updated. This ‘“living” cost plan helps teams design to budget and because cost managers are engaged from the start of a project this allows for faster, more accurate reporting of costs at the early stages of a project. Compare this to a traditional approach where a cost manager’s report may be updated a few times during the early stages of a project with completed designs only fully costed at the end of the project team’s design process. BUILDING INFORMATION MODELING & VIRTUAL REALITY 40 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES BIM - Project Lifecycle Information. Owners and taxpayers have traditionally been focused on the upfront capital costs of construction. Shifting this focus to better understand the whole-life cost of assets, where most money is proportionately spent, should make for better decisions upfront in terms of both cost and sustainability. This is where 6D BIM comes in involving the inclusion of information to support facilities management and operation to drive better business outcomes. This data might include information on the manufacturer of a component, its installation date, required maintenance and details of how the item should be configured and operated for optimal performance, energy performance, along with lifespan and decommissioning data. If requested by the city, BKV Group would work with the city to help you turn the tool into a lifecycle management solution for your building. A variety of software tools such as Ecodomus, FM Systems, and Navistools directly tie into the BIM database and provide a system for running a building automation system, which will adjust the HVAC system based on temperature, CO2 levels and occupancy; coordinate light levels where daylight sensors are present; lock and unlock doors based on when the building or room is open to the public; raise and lower blinds to reduce glare; etc. These data points can be easily incorporated in an employee incentive program to help the municipality become more sustainable, or can even be published on a website to allow citizens or researchers access to building performance metrics. QUALITY ASSURANCE PROCESS 41 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES For BKV Group, quality assurance is more about a process than an applied program. We believe that a full-services approach to the design process and continuity of team leadership are fundamental principles to successful quality assurance. Having our engineers in-house provides a unique collaborative environment where the exchange of knowledge among design professionals occurs organically and is not limited to coordination meetings. Continuity of team leadership throughout the process supports our approach. Teams are organized horizontally among design disciplines, and vertically for team leadership roles, supporting interdisciplinary team cohesion and a continuous point of contact for the owner from programming through to post occupancy. Engineering Peer Review. BKV Group believes in the peer review process. All BKV projects integrate peer review for mechanical, electrical and structural designs. Peer review reports are distributed to the entire project team for review and comment. Peer review design recommendations are then considered holistically alongside potential cost impacts and life-cycle savings. First Level Quality Assurance. Since 1978, we have developed and continue to evolve a system of project checklists specific to each phase of project development. These lists have been developed by both success and failures and are organized based upon stage of development of the project with clearly identified task team member responsibility and cross coordination. Checklists are dispersed team wide and referenced weekly during the documentation phase for coordinated assessment of completed items. Checklists are included with the QA report provided with design submissions to our clients. Second Level Quality Assurance. Our managing architect logs all project related issues and design comments identified throughout the process and track the resolution. A Revizto project database is linked to the Revit models for each project and shared with the entire team through the cloud. All project team members are connected via Revizto which operates both inside or outside of the Revit platform. Clash detection reports generated at each CD phase are imported directly into Revizto project database. Comments specific to the BIM model are easily tracked and logged through Revizto with reports generated and reviewed and weekly coordination meetings. To engage our Client, Revizto supports virtual walk-throughs of the Revit model to ensure the Customer Agency has a visual understanding of exactly what building will entail. This benefits all parties and supports accountability. Third Level Quality Control. Prior to each milestone design submission, a quality assurance review is performed by our independent quality assurance team. Our team is led by Steve Singer AIA and includes a former builder and code official. The documents are reviewed for code compliance, life safety, technical quality, “construct-ability,” and “bid-ability.” Their quality assurance reports are provided to the managing architect for integration into the design and is included in our design report to the owner. Utilizing Bluebeam, all checklists, peer review and QA reviews are completed digitally. No document scanning! This allows posting and seamless sharing of QA documentation with clients and design partners. 42 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES SUSTAINABILITY Sustainable Design BKV Group recognizes the positive impact an environmentally-sensitive building can have on the people who work and visit it. We also know that an environmentally sensitive building can reduce operating costs and energy consumption, and position our clients as leaders in community responsibility. This type of development promotes buildings and facilities that are livable and supports a commitment to environmental stewardship and conservation. BKV Group has LEED-accredited professionals in the architectural, engineering, interiors and specification disciplines, including project leaders in each discipline. Numerous projects have been designed to LEED standards. Beyond designing sustainably as good standard practice, BKV Group has also designed projects following B3 guidelines, Enterprise Green Communities criteria, and the National Green Building Rating Standard among others. Sustainable design is a comprehensive strategy to create buildings and sites that minimize the use of resources and reduce harmful effects on occupants and the environment. It is an integrated and synergistic approach in which all phases of the facility lifecycle are considered. The result is an optimal balance of cost, environmental, societal and human benefits, which meet the owner’s mission and function for the facility. A successful holistic sustainable guideline prioritizes the strategies for an individual project on a case-by-case basis to reflect the community it serves and is not additive, but needs to be integral to the project. Our team provides detailed documentation that helps maintain strategies and overcome the challenges presented by a rapidly changing field of sustainable products, resources, suppliers, building science, and evolving energy & building codes. To further our commitment to sustainable design, education and implementation, BKV Group is a proud member of the United States Green Building Council (USGBC) and a signatory on AIA’s 2030 Commitment. We promote innovative and progressive designs that are environmentally responsible, profitable and healthy places to live and work. BENEFITS OF SUSTAINABLE DESIGN INCLUDE: • Occupant health and wellness • Enhanced building durability • Enhanced occupant comfort • Energy and water savings • Reduced maintenance costs • Conservation of natural resources • Minimization of waste and pollution • Prepared for future legislation • Positive public image • Improved climate resiliency ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 43 PROOF OF INSURANCE PROOF OF INSURANCE 44 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. 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EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 2/6/2020 CSDZ,LLC225SouthSixth Street,Suite 1900MinneapolisMN55401 Joy Langer 612-349-2449 jlanger@csdz.com Valley Forge Insurance Company 20508 BOARKROI National Fire Insurance Co of Hartford 20478BoarmanKroosVogelGroupInc222NSecondStMinneapolis,MN 55401-1492 Continental Casualty Company 20443 American Casualty Company of Reading PA 20427 Continental Casualty Company 20443 686693773 A X 1,000,000 X 500,000 X Contr Liab per 15,000 X Policy Form/XCU 1,000,000 2,000,000 X X PMT6072262276 6/30/2019 6/30/2020 2,000,000 B 1,000,000 X X Comp:$1,000 X Coll:$1,000 BUA6072262293 6/30/2019 6/30/2020 C X X 5,000,000CUE60722623096/30/2019 6/30/2020 5,000,000 X 0. D X N WC6072262262 6/30/2019 6/30/2020 500,000 500,000 500,000 E Architects &EngineersProfessionalLiabilityClaimsMade AEH288353726 6/30/2019 6/30/2020 Each ClaimAnnualAggregate $2,000,000$2,000,000 City of Lake Elmo City Hall &Fire Department Facility The City of Lake Elmo3880LaverneAveN,Suite 100LakeElmoMN55402 ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 45 PROPOSED FEE PROPOSED FEE 46 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES Proposed Fee Our goal regarding compensation is to establish fees that fair and appropriate for the professional services required. Similar to the study we did for the city in 2017, our objective is to provide excellent services for reasonable fees. The project as stated in the RFP will involve a fire station, city hall and a public works addition. There are two options being considered for the bulk of the project that will be determined by April 7, 2020. Based on the proposed option selected, the amount of drawings and work involved will vary. To provide the city with a reasonable and competitive fee, we are proposing to break the proposed A/E fees up as follows: • Initial Planning: Work involved with the selection of the preferred option by 4/7/2020 = $10,000 • Balance of design & construction: Based on the project budget approved by the Lake Elmo City Council, our proposed fee for the services identified in our proposal and as stated in the RFP would be 6.15% of that approved construction estimate value. For example, if the approved construction budget is $7.5 million the architectural/engineering fees would be $461,250. In addition to these fees would be reimbursable expenses, which would include industry standard costs such as internal and city-provided printing, travel and shipping. We typically estimate these costs at 5.0% of the total A/E fee. BKV Group handles reimbursable expenses as a maximum, not-to-exceed amount and we will only invoice for the actual amount spent with no overhead or profit markups applied. As an example, based on the information above if the city council approved a construction budget of $7.5 million, the not-to-exceed reimbursable expenses would be $23,000. Our reimbursable rates are: • Mileage at $0.575/mile • Color prints are $1/copy • Black & white prints: -$0.15 for 8 ½ x 11 -$0.30 for 11 x 17 -$0.25 / SF for large format printing For additional services, our goal is to invoice only for additional services requested and approved by our clients. These fees are structured based on a lump sum amount as agreed to and approved by the city. One additional cost for the proposal is three-dimensional colored renderings. We do create three-dimensional drawings and electronic models as part of our standard design service. However, if the city wants a higher level colored rendering to help represent the design to the community, those are $750 per rendering. We would urge the committee to select your team based on experience and qualifications. The fee analysis is based on the project scope as we understand it from the RFP as well as our knowledge and experience with the level of service our team will provide for these types of projects. However, our first task in working with the City of Lake Elmo will be to meet to make sure our assumption for the schedule, project and scope align with the city’s expectations and goals. The objective is to find a balance of fee and scope that best supports the project, the project teams, and the city’s fiscal objectives. ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 47 BENEFITS OF BKV GROUP 48 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES BENEFITS OF BKV GROUP Benefits of BKV Group We feel that there are a number of factors that would make the BKV Group team an excellent partner to assist the City of Lake Elmo with your project. The following items highlight some of our major attributes. HISTORY Our team of BKV Group, True North Consulting Group, and PPM. all have extensive experience in municipal government planning and design for cities within Minnesota. Municipal projects have been a focus of BKV Group since the firm was founded in 1978. PROJECT EXPERIENCE The team that will be working with you are some of the leading planners in our region for city hall and fire facilities. Members of our team understand the planning issues associated with these facilities to assure that city proper operational and planning efficiency. The team and the firm have been involved with more than 130 fire station projects. This experience is a valuable asset in understanding, planning and designing projects with specific requirements associated with fire stations. SENIOR LEADERSHIP Part of the success of our assessments and projects is that we utilize our senior and most knowledgeable staff in these types of specialized projects. Their understanding of the issues associated with these types of facilities helps to ensure that the information developed is based on solid experience. We also promote continuity: The same team members will be involved in working with the city from beginning to end. This promotes continuity of communication, information and follow through. FULL-SERVICE FIRM By being an in-house full-service firm, we can provide all the services required to support our client’s project needs. This helps to ensure project coordination in an efficient and timely fashion. Our team members work together on numerous projects and have developed a solid relationship that ultimately translates into a successful process with our clients. SUSTAINABLE DESIGN + ENERGY EFFICIENCY Many of the professionals in our firm are LEED accredited. Our engineers are experienced in evaluating current energy cost and in developing energy models that demonstrate cost savings in proposed systems. Creating energy efficient buildings and utilizing energy saving approaches such as natural day lighting, and thermally enhanced shells has been a long-standing commitment of our firm before it was a fashionable approach. Our goal is to provide facilities that are well designed, promoting energy efficiency and reduce long-term operational cost. QUALITY CONTROL PROCESS Our multiple layers of internal review and coordination has assisted our team in producing the most comprehensive and thorough data and documents. This process has helped us achieve a reputation of meeting budgets with minimal change orders. BENEFITS OF BKV GROUP 49 | ENRICHING LIVES AND STRENGTHENING COMMUNITIES FIRM SIZE It is sometimes over looked in an evaluation process however there is a value to the number of professionals in our company. BKV Group has more than 220 design professionals on staff. Having multiple planners, architects and engineering staff assist us in maintaining schedules. While the core team will always be involved and active, having a large support staff to assist when needed helps assure quality and timeliness. It also provides peer reviews from other designers within the firm. DESIGN QUALITY Design is not about creating the most expensive building; it is about creating a building that best represents our client’s vision and values. At BKV Group we pride ourselves on creating lasting designs that are durable, functional and are symbols of the communities they serve. In the course of this focus we have won a number of awards on our government projects. We have done this while maintaining project budgets and schedule. ON SCHEDULE AND ON BUDGET There are a variety of factors that help us achieve these objectives, our experience, our senior leadership, the depth and volume of our support staff and our detailed processes of document development. Utilizing these strengths has produced projects where our change order percentages have been 1/2 of 1%, which we view as a demonstration of the accuracy of our process. COMMITMENT Most importantly we are committed to working closely with the City of Lake Elmo and all stakeholders in a collaborative manner sharing our experience and knowledge to develop a project that will meet the city’s goals and expectations. City of Lake Elmo Proposal for City Hall and Fire Department Facility TO: Kristina Handt, City Administrator Email: KHandt@lakeelmo.org FROM: Bruce Schwartzman, AIA – Partner DATE: July 7, 2020 RE: Amendment to BKV Proposal dated February 19, 2020 Dear Kristina and City Council, Per your email of March 11, 2020, we would be glad to support the City’s planning strategies and are proposing the following amendments to our proposal for architectural and engineering services to address the RFP that was issued. Our proposal will stay valid up to February 2021, if the City should require more time beyond that point, we would be glad to review and then determine if any changes would be required. Per your email we understand that the second modification to our proposal would be to omit the planning option that looked at locating City Hall near Public Works and utilizing the Brookfield building and site solely for fire and public safety. In the schedule in our proposal our team showed an aggressive schedule of about 3 weeks to develop and work with the City in evaluation the 2 options proposed. If the City were to chose not to pursue the 2nd option that would reduce the schedule by the 3 weeks noted. For the proposed project fee, we showed in our proposal a separate fee of $10,000 for the preliminary planning work. If that option is omitted, it would then reduce our fee by $10,000, as well as an estimated $800 in reimbursable expenses. However if there is a desire by the City Council to have a high level review of the second option to understand the possible site massing of the 2 options and high level cost based on historical cost data we could assist the City with that for no additional cost, and we would anticipate approximately 1 week to complete that exploration. Thank you again for the opportunity and please don’t hesitate to contact me if I can answer any questions or provide additional information, Sincerely, Bruce Schwartzman, AIA – Senior Partner ADF Lake Elmo City Hall and Fire Department Facility Request for Proposal February 19, 2020 Cindy McCleary, AIA NCARB Vice President / Managing Principal M: 612-242-4424 CAMccleary@leoadaly.com PLANNING ARCHITECTURE ENGINEERING INTERIORS ABU DHABI ATLANTA AUSTIN BEIJING CHICAGO COLLEGE STATION CORPUS CHRISTI DALLAS DAMMAM DOHA FORT WORTH HONG KONG HOUSTON LANSING LAS VEGAS LOS ANGELES MIAMI MILPITAS MINNEAPOLIS OAKLAND OMAHA ORANGE RIYADH SAN ANTONIO SAN MARCOS TAMPA WACO WASHINGTON DC WEST PALM BEACH 730 Second Avenue South Suite 1300 Minneapolis, MN 55402 612.338.8741 leoadaly.com February 19, 2020 Kristina Handt, City Administrator City of Lake Elmo 3880 Laverne Avenue N., Suite 100 Lake Elmo, MN 55402 Dear Ms. Handt: Thank you for considering us for the design of this important and long vetted project for your community. While there are many key issues associated with this project, it all boils down to people. People that will see this building as a reflection of their values, those who will use it, those that work and gather there, and those that support its creation. To honor these people, we will work with you through a process that will provide solid engagement and result in a design that represents the very people it will serve. The LEO A DALY team is the ideal partner for this project for the following reasons: • Design-led projects with high public visibility are what we do. Our process seeks engagement with stakeholders from the outset, building consensus among them, working closely with construction partners to maintain alignment of scope and budget, and arriving at a design that captures the essence of the communities we serve. We have established experience working with Construction Managers at Risk, having delivered multiple high-profile public projects with that method on recent projects. • We have extensive experience in design for municipal administration, city halls, and fire station projects: collectively, our team has over two dozen such projects including Forest Lake City Hall, Fire, and Police Station, and the Bayport Fire Station among others. The knowledge gathered with our diverse, yet hyper focused public safety and community project experience and the passion for innovation has prepared us for this multi-tenant remodeling and addition project. • Our design process focuses on collaboration: our process is inter-disciplinary and input- seeking. We believe every voice has something to share and have formed our team to include our strongest designers to contribute to that conversation. Our team is led by LEO A DALY for project management, architecture, planning, mechanical, electrical, structural, fire suppression and interior design. Our partner, HKGI, will complete landscape architecture and is very familiar with the work underway at the former 3M site. We believe in the creation of vibrant environments developed through an engaged process of inquiry and recognize the critical role of consensus building. We understand the technical requirements of the scope, the vision of the City of Lake Elmo, and the public process, funding, and schedules required of it. We know the value of civic architecture at critical moments in a city’s history. This project excites us and aligns with our strengths. On behalf of our team, I thank you for this exciting opportunity. Sincerely, LEO A DALY Todd B. LaVold, AIA Associate, Project Manager M 763.439.0511 • D 612.359.4656 TBLavold@leoadaly.com FIRM PROFILE LEO A DALYLEO A DALY About LEO A DALY For over 100 years, LEO A DALY has delivered projects designed to reflect our client’s goals and needs while providing facilities within their schedule and budget constraints. Our approach appropriately addresses all relevant design and project delivery issues and balances critical areas of our expertise covering questions of phasing, design details, zoning accommodations, or code compliance. Experience in city hall, fire, public safety and public works facilities LEO A DALY provides leading expertise in municipal and public safety design, having completed over fifty similar facilities across the nation. Our team is currently working with other communities in the region in designing their public safety and administration centers, including Oakdale, MN; Elko New Market, MN; Columbia Heights, MN and Carver, MN; Grant, MN and Hennepin, MN counties. Our public safety design professionals have experience with a variety of related facilities including: city halls, fire, emergency operations /dispatch centers, secure garage, K9 and training facilities. And our team members have experience in public works/ industrial facilities including regional public works facilities, truck repair facilities for distribution clients, Owatonna Public Utilities and Xcel Energy. These experiences enable us to guide communities in creating efficiencies to better provide these public services and we can help you balance the security needed in government facilities while providing warm and welcoming experience for residents. Our combined knowledge of these operations, their technical and operational requirements, and construction assemblies places us in a unique position to design high performance, welcoming, secure public service and mission-critical structures. Contacts: Todd LaVold Associate, Project Manager TBLavold@leoadaly.com Cindy McCleary Vice President, Managing Principal CAMccleary@leoadaly.com LEO A DALY 730 Second Avenue South,Suite 1300 Minneapolis, MN 55402 612.338.8741 www.leoadaly.com Length of time in Business: 104 years Ownership: Family-Owned Number of Employees (MN): Our Minnesota office houses 90 employees among a total of over 800 employees company-wide. Firm profile 4 PROJECT TEAM LEO A DALY Staff Landscape Architect Paul Paige HKGI Fire Protection Engineer Melisa Rodriguez LEO A DALY Electrical Design Riley Olson LEO A DALY Architect Michelle Watanabe LEO A DALY Designer Matthew Keenan LEO A DALY PIC/Project Executive Cindy McCleary LEO A DALY Mechanical Engineer Adam Rohde LEO A DALY Structural Engineer Ahmet Senyurek LEO A DALY Cost Estimator Doug Holmberg PPM Interior Designer Virginia Pappas LEO A DALY Project Manager Todd LaVold LEO A DALY Design Team Leadership Design Team City of Lake ElmoCore Team City Council Organizational chart Team management Our team is led by the management team of Todd LaVold and Cindy McCleary. As project manager, Todd will be the primary contact and manage the project budget and schedule. He is experienced in the design of several fire stations, city halls, law enforcement and public works facilities and will guide the team through the process and keep it on track. Todd will attend all meetings, staying with you through the end of construction. Cindy provides the overall commitment of the LEO A DALY organization to the design and delivery excellence of our projects The LEO A DALY design team includes architects and engineers that have worked together on several similar municipal and county facilities. This team is focused on municipal projects and understands how these projects work. In addition, we have included partners that are experienced in the region with similar projects: • HKGI will lead landscape design. They are currently working with Focus Engineering to study development options at the 180-acre site that may be a potential location for the City Hall. • Professional Program Management (PPM) is a cost estimating firm with extensive experience estimating for local municipal facilities. 5 PROJECT TEAM LEO A DALY As the Managing Principal of LEO A DALY’s Minneapolis office, Cindy provides the overall commitment of the LEO A DALY organization to the design and delivery excellence of our projects. She will ensure team success and brings unique knowledge in design for wellness and trauma, as she was a keynote speaker at the national Trauma Informed Care Conference (2016) specifically on the role of architecture in the design of healthy environments and stress-reduced experiences for people who have experienced trauma. Cindy McCleary, AIA ROLE: Principal-in-Charge FIRM: LEO A DALY - Minneapolis EXPERIENCE: 21 years REGISTRATION: Architect MN #46940, LEED AP EDUCATION: Bachelor of Liberal Arts, Master of Architecture RELEVANT EXPERIENCE City of Forest Lake, City Hall, Fire Station and Police Facility Forest Lake, Minnesota Columbia Heights City Hall Columbia Heights, Minnesota City of Bayport Fire Station Bayport, Minnesota City of Richfield, Fire Station #2 Renovation Richfield, Minnesota Minnesota Fallen Firefighters Memorial St. Paul, Minnesota City of Plantation Fire Station Replacement Plantation, Florida HERO (Joint Use) Public Safety Training Facility Cottage Grove, Minnesota CURRENT PROJECTS/CAPACITY Principal: Broward County Medical Examiner & Crime Lab - Complete Spring 2023; Hennepin County Medical Examiner Facility – Complete Fall 2021 Todd LaVold AIA ROLE: Project Manager FIRM: LEO A DALY EXPERIENCE: 21 years REGISTRATION: Architect MN #48181 EDUCATION: Bachelor of Architecture, Master of Architecture *Project completed with prior firm. Todd’s overall responsibility is to manage the project schedule, assure budget compliance and coordinate the activities of the team. He has 21 years of experience in the design and management of a wide variety of public safety and civic buildings. Todd’s passion is to help clients realize their vision and working with design teams to maintain budgets and schedules. RELEVANT EXPERIENCE City of Lake Elmo, Brookfield Building Program Fit and Site Study Lake Elmo, Minnesota City of Forest Lake, City Hall, Fire Station and Police Facility Forest Lake, Minnesota City of Bayport Fire Station Bayport, Minnesota City of Richfield, Fire Station #2 Renovation Richfield, Minnesota Sauk Rapids Fire Station* Sauk Rapids, Minnesota City of Elko New Market, Police Department Addition/Renovation Elko New Market, Minnesota City of Plantation Fire Station Replacement Plantation, Florida Oakdale Police/City Hall Remodel and Expansion Oakdale, Minnesota HERO (Joint Use) Public Safety Training Facility Cottage Grove, Minnesota Elk River Public Works Addition and Renovation* Elk River, Minnesota CURRENT PROJECTS/CAPACITY Project Manager: Elko New Market Police Addition – Complete 2020; SME - Miami-Dade County School of Justice - Complete in Winter 2021; 6 PROJECT TEAM LEO A DALY As an experienced designer, Virginia holds a wealth of knowledge in a variety of building types, including civic, corporate, commercial, government and judicial areas. She commits to providing end users with interior environments that meet their needs functionally and aesthetically. SELECTED EXPERIENCE City of Forest Lake, City Hall, Fire Station and Police Facility Forest Lake, Minnesota City of Bayport Fire Station Bayport, Minnesota City of Richfield, Fire Station #2 Renovation Richfield, Minnesota Oakdale Police/City Hall Remodel and Expansion Oakdale, Minnesota CURRENT PROJECTS/CAPACITY Interior Designer: Tyndall Lodging Facility RFP – Complete in May 2020; Cape Canaveral Hangar Y – Complete in June 2020; Grissom AFB Secure Room – Complete in May 2020 Virginia Pappas CID ROLE: Interior Designer FIRM: LEO A DALY EXPERIENCE: 25 years. REGISTRATION: Interior Designer MN #46490 EDUCATION: BS, Applied Design Michelle provides strong leadership and design skills to elevate each project and is involved in all aspects of the project life cycle. She engages pro- actively with the owner and contractor ensuring communication channels between all parties remain open and that responsibilities are clear. SELECTED EXPERIENCE Police Remodel and Expansion Oakdale, Minnesota City of Lake Elmo, Brookfield Building Program Fit and Site Study Lake Elmo, Minnesota City of Bloomington Public Works Remodel* Bloomington, Minnesota City of Roseville Fire Station* Roseville, Minnesota Police Dispatch Interior Refresh* Bloomington, Minnesota CURRENT PROJECTS/CAPACITY Project Architect: Broward County Medical Examiner & Crime Lab - Complete in Spring 2023; Miami-Dade County School of Justice - Complete in Winter 2021; Sustainability Leader, Hennepin County Medical Examiner Facility – Complete in Fall 2021. Matthew will lead the LEO A DALY team in the development and coordination of the design and integration of your comments, and needs. Matthew brings 14 years of experience in government facility design and construction. His work history spans County and Municipal facilities with experience in County and City public safety, emergency dispatch, and headquarters facilities. SELECTED EXPERIENCE City of Columbia Heights City Hall Columbia Heights, Minnesota City of Otsego Fire Station Design Concept Otsego, Minnesota City of Omaha Fire Station Design Concept Omaha, Nebraska Minnesota Fallen Firefighters Memorial, Phase 2 St. Paul, MN Itasca County 911 Dispatch* Grand Rapids, Minnesota CURRENT PROJECTS/CAPACITY Designer: Elko New Market Police Addition – Complete 2020; Columbia Heights City Hall - Complete Fall 2021. Michelle Watanabe AIA, LEED APMatthew Keenan ROLE: Project Architect FIRM: LEO A DALY EXPERIENCE: 19 years REGISTRATION: Architect MN #50554 EDUCATION: Bachelor of Arts, Master of Architecture, MBA ROLE: Project Designer FIRM: LEO A DALY EXPERIENCE: 15 years EDUCATION: BS, Architecture 7 PROJECT TEAM LEO A DALY Ahmet has more than 15 years of professional experience in structural analysis and design, preparation of construction documents, structural observations, investigations, construction coordination, commissioning and oversight of other engineers. SELECTED EXPERIENCE Minnesota National Guard, Readiness Center, Arden Hills, Minnesota Oakdale Police/City Hall Remodel and Expansion Oakdale, Minnesota HERO (Joint Use) Training Facility Cottage Grove, Minnesota Foreign Affairs Security Training Center, Vehicle Wash Facility Fort Pickett, Virginia CURRENT PROJECTS/CAPACITY Structural: HCME – Hennepin County Medical Examiner Facility – Complete in August 2021 (in CA); ARCC – Anoka Ramsey Community College – Complete in June 2020; NAVFAC – Puerto Rico Air National Guard Communications Center – Complete in May 2020. Ahmet Senyurekli PE ROLE: Structural Engineer FIRM: LEO A DALY EXPERIENCE: 15 years REGISTRATION: Engineer, MN #47166 EDUCATION: BS/MS, Civil Engineering Riley has experience in the design of electrical systems including power distribution, lighting, telephone systems, data systems, power generation, fire alarm and sound distribution for various facilities. His previous experience including the wiring of residential building, commercial buildings and motor equipment as well as power distribution, utility service sizing and equipment selection. SELECTED EXPERIENCE Columbia Heights City Hall Columbia Heights, Minnesota Hennepin County, Medical Examiner Minnetonka, Minnesota Oakdale Police/City Hall Remodel and Expansion Oakdale, Minnesota HERO (Joint Use) Training Facility Cottage Grove, Minnesota CURRENT PROJECTS/CAPACITY Electrical Designer: Hennepin County Medical Examiner Facility – Complete in May 2020; ARCC Business and Nursing Renovation – Complete in November 2020; Columbia Heights New City Hall, June 2021. Riley Olson ROLE: Electrical Designer FIRM: LEO A DALY EXPERIENCE: 3 years EDUCATION: BS, Electrical Engineering Adam leads the design of mechanical systems, HVAC and plumbing. He has experience in environmental and mechanical systems, sizing and selection, construction documents, facility operations/energy strategies, building controls and sequencing, equipment/system comparison, sustainable design, energy standards and implementation, facility assessments, and energy simulation. SELECTED EXPERIENCE Mendota Heights Fire Station - Renovation and Expansion* Mendota Heights, Minnesota Minnesota National Guard, 34th Infantry Division Headquarters and Readiness Center Arden Hills, Minnesota North Metro Range, Training Facility Predesign* Maple Grove, Minnesota CURRENT PROJECTS/CAPACITY Mechanical: VA Missoula Community Based Outpatient Clinic – complete in early 2022; Shaw Air Force Base Aircraft Hangar Renovation and Repair – complete July 2021; VA Livermore Steam Boiler Plant Replacement – complete late 2020. Adam Rohde PE ROLE: Mechanical Engineer FIRM: LEO A DALY EXPERIENCE: 6 years REGISTRATION: Engineer, MN #56073 EDUCATION: BS, Architectural Engineering *Project completed with prior firm. 8 PROJECT TEAM LEO A DALY *Project completed with prior firm. Melisa leads a team of engineers and designers in the development of fire and life safety design. Incredibly active in her field, Melisa holds titles as President of the MN Chapter of SFPE, a principal member of the NFPA 14 Technical Committee, and vice-chair of the Minnesota Governor’s Council for Fire Prevention and Control. SELECTED EXPERIENCE Oakdale Police/City Hall Remodel and Expansion Oakdale, Minnesota HERO (Joint Use) Training Facility Cottage Grove, Minnesota City of Omaha West Precinct Police Department, Police, SWAT, and Bomb Squad Facility Omaha, Nebraska Palm Beach Sheriff’s Office, Forensics & Technology Facility West Palm Beach, Florida Anoka County Public Safety Campus* Andover, Minnesota CURRENT PROJECTS/CAPACITY Fire Protection Engineer: NMCP – Complete in May 2020; VA Tomah Medical Addition/Remodel – October 2020; VA Portland – December 2021. Melisa Rodriguez PE, SET ROLE: Fire Protection Engineer FIRM: LEO A DALY EXPERIENCE: 15 years REGISTRATION: Engineer MN #47116 EDUCATION: B, Mechanical Engineering, MBA As senior cost estimator throughout all design phases in the cost estimating process, Doug’s diverse experience spans 41 years as a construction manager of local government, commercial, energy, industrial, institutional, mining, hospitality, multi-housing, and retail construction. Doug has personally estimated the construction cost of more than $11.6 billion worth of construction. SELECTED EXPERIENCE Minnesota National Guard, Readiness Center Arden Hills, Minnesota HERO (Joint Use) Training Facility Cottage Grove, Minnesota Maplewood Fire Station Maplewood, Minnesota Mahtomedi Fire Station & City Hall Renovation & Expansion Mahtomedi, Minnesota Glencoe Fire Station Renovation & Expansion Glencoe, Minnesota Mendota Heights Fire Station Addition & Remodel Mendota, Minnesota Doug Holmberg ROLE: Cost Estimator FIRM: PPM EXPERIENCE: 41 years Paul provides landscape architecture, urban design, and planning services for municipal clients. The knowledge and experience he has gained on similar site and campus design projects will enrich the design team’s ability to deliver positive outcomes for the community. SELECTED EXPERIENCE River’s Edge Commons Elk River, Minnesota Downtown Streetscape and Public Space Design Chaska, Minnesota Central Avenue Streetscape Osseo, Minnesota Civic Campus Site Design Bloomington, Minnesota Twin Lakes Parkway Design Roseville, Minnesota South Loop Fire Station and Park Site Study Bloomington, Minnesota Fernbrook Fields Athletic Complex Maple Grove, Minnesota Paul Paige, PLA ROLE: Landscape Architecture FIRM: HKGI EXPERIENCE: 29 years REGISTRATION: Landscape Architect MN #23594 9 PROJECT UNDERSTANDING LEO A DALY Project background The City of Lake Elmo, in 2017 conducted a facilities assessment and space needs study across four buildings including City Hall, Public Works, Fire Station No. 1 and Fire Station No. 2. This examination led to studying a variety of options for distributing City departments across City owned buildings and properties. Eight combinations were investigated including combined facilities, co-located facilities, and stand-alone buildings. It was concurrently decided to reduce to one fire station as long as the location for the single station would not negatively impact the response times of the Fire Department. The study yielded two preferred options at that time. • Option 2; Co-locating the Fire Department, Sheriff’s Office, and City Hall at the Brookfield site. • Option 6; Moving City Hall to the existing Fire Station No. 1 site, then moving the Fire Department to the existing City Hall site. Since the 2017 study, the City has received 180 acres of property adjacent to the existing Public Works facility from 3M as part of a lawsuit settlement. On a July 9, 2019 workshop, the City Council debated the merits of locating City Hall on this site and possibly locating the Fire Station there as well. After discussion, locating the Fire Station on the 180-acre site wasn’t deemed appropriate due to its location within the City. However, the City Council continued to direct staff to further investigate the option of locating City Hall on the 180-acre site while moving only the Fire Department and space for the Sheriff’s Project understanding office to the Brookfield Building and site. This replaced Option 6 listed above as the second option for the City Council to review. Upon direction from the City Council, the Architect will move forward with the preferred option. The sites Currently, the 180-acre site is outside of the City Sewer Service Area. Additionally, part of the site may be required for additional storm water management in the area as part of an agreement from the 1990’s made between the City of Oakdale, the Watershed District, and the City of Lake Elmo. If the site is needed for additional stormwater management due to future development in Oakdale, the City of Oakdale would be required to extend municipal sewer services to the area. This is still under review. Additionally, the City received a grant from the Washington County CDA to study different development options for the 180-acre site. Concurrent to this RFP process, the City hopes to have three concepts for the chosen Architect to review the best option for the City Hall. The City had leased space in the Brookfield Building for City staff as the existing City Hall had long outgrown the City’s needs. Recently the City purchased the building and now holds the leases of several tenants. LEO A DALY performed a study in March of 2018 to review if the entire City Hall, Fire Department, and a County Sheriff’s substation could fit on the site. From this, it was determined, with major renovations to the building it was possible; however in the long term (15-20+ years out) it was deemed to be questionable as to whether the site and buildings would be adequate. This of course is dependent upon many factors including population growth and type. The Fire Department A separate independent Operational Audit of the Fire Department is in the process to create a baseline and means of measuring success in order to properly plan the Fire Department’s future. 10 FACILITY DESIGN LEO A DALY Designing to maximize your investment Identity and wayfinding Combining city functions into a single structure is a fantastic way to concentrate civic vitality and resources. Both the physical energy and the day- to-day efficiencies can benefit from these basic adjacencies. Special consideration is needed however to ensure this density is not confusing, frustrating or distracting to those who visit. A City Council meeting should not be interrupted by the excitement of a fire call. Someone visiting to meet with city staff should not inadvertently find themselves in the way of a Sheriff officer or City fire fighter responding to an emergency. An intuition and logic need to be developed in the organization of the building that will inform how to most clearly navigate visitors to their destination. Security with transparency City Halls are a unique facility type that requires specific design consideration that not all buildings face: providing security without it being apparent or off-putting by the public and those who use it. City Halls are a place to be used by the community for gathering and public service which needs to appear as open and transparent as possible; however a level of security or a physical barrier is often still required between the public and staff spaces to not only ensure the safety of those working within the facility, but also to protect the information of the residents of Lake Elmo and those using its services. Providing a secure yet welcoming building can often be difficult if this consideration is not discussed and reviewed in detail in the early stages of the design process. LEO A DALY understands and designs these necessary separations early during the initial departmental analysis/adjacency review, and then through all subsequent iterations. Determining early where natural separations occur, beyond the public reception counter, will help ensure the City of Lake Elmo a safe and secure building that will maintain its function and service to the community for years to come. At the Forest Lake City Hall, the “front porch” draws you in and the windows provide a welcoming sense of transparency, allowing a visitor to start making decisions on where to go as they approach the building. At the Forest Lake City Hall, the council chambers is transparent from the lobby. Allowing the visitor see government in action. For more information on how we help municipal facilities strike the balance between openness and security, read: www.leoadaly.com/ perspectives/making-public-facilities-more-public . 11 LEO A DALY FACILITY DESIGN Our experience with designing secure and transparent buildings We understand that the term transparency can mean many different things to various people. LEO A DALY believes that transparency goes beyond windows. The design of these types of facilities should be one that assists in how the staff and public interact with each other and move throughout the facility. The design for the City of Columbia Heights considered this in detail specifically looking at how the public will move through the building. Ensuring the public is not required to walk through various departments allowed for clear and obvious public meeting spaces, reception windows, and a naturally secure physical barrier and door arrangement. We worked closely with this city to create three clear and understandable zones; the staff zone, the staff/ public zone, and public lobby zone. By placing staff on one side, and public gathering spaces on the other with a discernible public through-way between, a visitor can understand what is public and what is secured without barriers. LEO A DALY’s goal in City Hall design is to ensure and maintain both the safety of the staff and the public, but not doing so through a lack of openness that can hinder the day to day interaction. For each project, we review the following and what it means to the city to provide security yet maintaining an openness: • Departmental adjacency review to group departments with similar public interactions to lessen the need for multiple public counters in various locations. • Provide semi-public/semi-staff meeting rooms directly off from the staff and public spaces so the public does not need to enter the staff areas. Half-in/Half-out idea. • Provide a clear, discernible central reception counter/access point for the public. • Limit maze-like corridor systems and confusion of service locations accessed most frequently. • Review building materials with translucent properties to allow for the sharing of light and to limit opaque surfaces. • Provide technology to allow for easy staff access (Access Controls, CCTV) • Maintain visual connections of public spaces from the staff reception counters. • Create spaces that remain operational after hours without the use of staff areas. • Provide exterior windows to use daylighting to create a well-lit feeling of openness with visual connection the city and the outside. • Provide dedicated council member exiting from the dais area within the Council Room to ensure safe exit for City Staff. At Columbia Heights, the lobby outside of the Council Chambers can serve as an overflow space. In our design of the Forest Lake City Hall/Police/Fire facility, we separated public spaces from staff areas. This allows the open face to the community to be open to gatherings after hours and protects sensitive data, evidence, equipment and personnel in a secure area. 12 LEO A DALY FACILITY DESIGN Your program and flow We assure public and staff physical security by analyzing movement paths to reduce potential harmful crossover and limit exposure of conversations, imagery and sight/sounds of the inter-operations within the Fire Department, City Hall, and Sheriff’s offices. Knowing different stakeholders have varied use of the building and discussing how each user will flow through the building remains critical to our design process. Administrative staff interacts with firefighter staff and the public differently than captains or paid-on call staff. Duty crew staff will respond quite differently than a paid on-call firefighter. Knowing these type of service models may or will change over time greatly informs the flow and efficiency of each user over the course of the building’s history. In addition, creating areas for team building and camaraderie, places for wellness and exercise all focuses on users inside the building and may not desire interaction with the public. At Columbia Heights, we designed the facility into zones - the staff zone, the staff/public zone, and public lobby zone. Ensuring the public is not required to walk through various departments and allowed for clear and obvious public meeting spaces, reception windows, and a natural secure (not forced) physical barrier and door arrangement. Planning to maximize your site and building 13 FACILITY DESIGN LEO A DALY Integrative training Fire facilities are a critical investment to many departments and should be considered a tool in the tool kit for the delivery of their service and the preparation of their firefighters. As designers we will never have to make that critical decision under extreme conditions that our firefighters do. However, understanding how you practice, and train enables us to advance how you deliver service. Integrative training does not have to be expensive; but it does need to be closely considered. Simple adjacencies or the integration of simple components, such as a breaching door or a rappelling hook can make a routine space into a compliment for your training program. A past client of ours and Fire Chief said it best, “train as you would respond”, and we have taken this philosophy to heart. The philosophy being, the more realistic you can make a training activity, the more innate the response becomes and the more your team can develop your standards. The more specific our conversations can be about your unique hazards, the more relevant the integrative training your building can support. Examples of training structures that can be included throughout the building ROOF VENTILATION TRAINING • Simulated roof installed at mezzanine level for Roof Ventilation Training Mezzanine filled with specific types of training opportunities: • Three variations of windows for rescue/ladder training • Smoke machine integrated into space for Limited Visibility Training • Movable partitions allow for situational training • Separate training sprinkler heads and standpipe system for sprinkler training • Framed openings for single and double door Forcible Entry/Breaching practice MEZZANINE TRAINING AREACAGED LADDER/BALCONY CONFINED SPACE TRAINING • Two caged ladders and an upper level balcony allow firefighters to train for multiple situations • 18” and 30” pipes installed horizontally and vertically for Confined Space Training STAIRWELL • Separate Fire Department Connection/Standpipe for hose training in stairwell • Smoke machine integrated into space for Limited Visibility Training 14 FACILITY DESIGN LEO A DALY Health and wellness Our principles for fire station design use a wholistic approach to address personal wellness as well as team wellness. The principles allow the architecture and engineering to balance the workplace, minimizing the physiological and psychological impacts within the space. We recognize that certain colors, noises, smells, and spatial adjacencies have proven to raise cortisol, present in the body in high quantities when under stress. The high cortisol impacts one’s ability to reason, conduct orderly logical sequences, and interact with others. Creating sleep friendly spaces with the user in mind balances alongside the technical spaces needed to promote health and wellness. DECOMPRESSION AREA • Includes: Dormitory, Exercise, Firefighter personal space. • Quiet / break away spaces for contemplation or work out spaces for firefighter physical/mental wellness. • Includes: Meeting, Dayroom, Kitchen, Administration, Staff Restrooms and Showers. • Completely separated from Hot Zone with independent HVAC and does not open directly into the hot zone. TRANSITION (WARM) ZONE • Includes: Public Entrance and Corridors, Public Restrooms, Dispatch, Department History and Memorabilia. • Creates a physical separation between the Hot and Cold Zones. HOT ZONE (NEGATIVE PRESSURE) • Includes: Apparatus Bays and Training Areas. • Location of contaminants, carcinogens, and vehicle exhaust. Completely separated from Cold Zone with independent HVAC systems. • Neg. Pressure - no air is pulled into other facility. POSITIVE PRESSURE ZONE • Includes: Turn-out Gear Room • HVAC system creates a positive pressure to ensure that exhaust and other contaminants from within the apparatus bay do not enter and settle on the turn-out gear. DECONTAMINATION AREA • Includes: Decontamination Showers, Laundry, SCBA Room and Compressor Area and Restrooms • Firefighters clean off contaminants within this zone so they are not brought into the cold zone. • Separate spaces for Compressors (noise issues) and SCBA filling ensures no cross contamination between spaces. SECURED STORAGE • Includes: Medical Equipment and Medication Storage • Secured and sealed room for limited access only. HOT ZONE COLD ZONE COLD ZONE Consideration when planning a healthy environment Separations of Spaces Fire facilities require consistent predictable operation, not only to protect the assets of the city but also to support efficient response. The layout and sequence of physical spaces are critical to achieve ease in maintenance and separation of “clean” and “dirty” activities. Your fire station should minimizes cross contamination throughout the building from firefighters, PPE and equipment returning from an IDLH fire environment. For bay areas = hot zone, the design will create a traffic flow from hot to cold zone (dorms, day room and office space). The transition area (warm zone) will include DECON for equipment, PPE and staff, i.e. showers, extractors, gear drying, etc., preventing contaminated staff entering the cold zone. Additionally, air exchange systems prevent contaminated air from entering the cold zone, (i.e. higher pressure in the cold zone). 15 PROJECT APPROACH LEO A DALY Our approach to achieving your goals Program validation and assessment Your time is extremely valuable. We understand a lot of time has already been devoted to understanding your needs. We also understand the passage of time and new perspectives lead to refinement. LEO A DALY will meet with City Staff and Fire Executives to review the previous program and tweak as you find necessary as well as offer additional perspectives. Concurrent with the program validation our architects and engineers will tour your facility to review the positive and negative aspects of your workflow, adjacencies, and privacy and security concerns. Demonstrate functionality, value, and quality design within project budget limitations. We know public safety facilities cost a lot of money, impact city levees and citizens’ tax dollars, and create positive and negative scrutiny of city council members by the public at large. We also know the impact quality facilities can have for creating safer communities, safer fire fighters, and safer law enforcement officers. These facilities need to promote safety, protect city investments, promote staff and building efficiencies, and do so within the confines of a well understood budget with the result being a beautiful building that lasts 30+ years. We provide this value by reviewing the entire project budget and identifying key pain points at the beginning of the project. This creates priorities which help focus the entire team. Once the priorities have been established, we will go back to them again and again throughout the design process. These priorities will inform and reinforce public messaging, council presentations, and aspects within the project budget. Integrating input LEO A DALY will work with the City to develop a process which demands a variety of input. We believe there are always multiple partners with various levels of input within a project. We also believe that people support that which they help co-create, therefore we engage each stakeholder: Core team • Project kickoff workshop for goal setting and planning • Regular hands-on workshops • Regular meeting minutes to allow for confirmation of information received/discussed • Regular meetings through construction to quickly address issues as they arise. City personnel, fire fighter and law enforcement staff • Interviews at early and late stages during planning • Feedback sessions of design documents City Council • Critical point presentations • Special sessions to answer questions and gather feedback. Lake Elmo community • Public meeting to collect public comments • Web-based presentations and posting of process documents • Public meeting to showcase project development. Public engagement was a goal that the City of Forest Lake held strongly during the design of their new fire/public safety facility. LEO A DALY assisted this client throughout all phases of design and construction and was an advocate and active partner. 16 PROJECT APPROACH LEO A DALY BAYPORT FIRE DEPARTMENT, BAYPORT, MN UP 221 SF STORAGE 155 205 SF STAIR/TRAINING156 686 SF TRAINING/STORAGE 157 633 SF MEZZANINE 158 OPEN TO BELOW 85'-0"LEVEL 1100'-0" T/TOPPING APPARATUSSTORAGE110'-8" T/ROOF APPARATUS122'-8" KEY PLAN REVISIONS FILE LOG ACTIVITY Draw Design Manager Check STAMP ©LEO A DALY Company 2013 Project No. BY 654321 A B C D E 654321 A B C D E 11/4/2014 3:07:58 PMBayport, MN City of Bayport MEZZANINE AND TRAININGTOWER A-101 BAYPORT FIRESTATION 023-10215-000 10-23-2014 Checker Author Designer RFB SCHEMATIC DESIGNNOT FORCONSTRUCTION 730 Second Avenue South, Suite 1100Minneapolis, MN 55402-2455 USATel 612-338-8741 Fax 612-338-4840 294 North 3rd Street,Bayport, MN 55003 10-23-2014 Print Name: Signature: Date: I hereby certify that this plan, specification, or reportwas prepared by me or under my direct supervisionand that I am a duly Licensed Architect under thelaws of the State of Minnesota. License # NO.DESCRIPTION DATE SCALE: 1/8" = 1'-0"A-1011 LEVEL 2 - MEZZANINE SCALE: 1/8" = 1'-0"A-1014 SECTION THRU TRAINING TOWER BAYPORT FIRE DEPARTMENT, BAYPORT, MN 48'-0" SITE STUDY 3 SCALE : 1" = 30'-0" 0 30'60'N 10 30STAGECOACHTRAILN 5TH AVE N 768 766 764 762 760 758 756 754 752 756 PARKINGSETBACKBUILDINGSETBACK PAVEDAREA=44,670SF 354'-8" 464'-5" 48'-0" SITE STUDY 4 SCALE : 1" = 30'-0" 0 30'60'N 10 30STAGECOACHTRAILN 5TH AVE N 768 766 764 762 760 758 756 754 752 756 48'-0"53'-0" PARKINGSETBACKBUILDINGSETBACK 36'-0"24'-0" 468'-5" PAVED AREA = 48,120 SF 317'-7"48'-0"SITE STUDY 5 SCALE : 1" = 30'-0" 0 30'60'N 10 30STAGECOACHTRAILN 5TH AVE N 768 766 764 762 760 758 756 754 752 756 48'-0"LADDER TRUCKLADDER TRUCKPARKINGSETBACKBUILDINGSETBACK PAVED AREA = 50,780 SF 443'-2" 454'-3" 36'-0"24'-0" PREVIOUS SITE STUDIES Throughout the design process we will use tools such as sketches, block diagrams, drawings and renderings to communicate with your team, Council, and community what your new space can look and feel like. Communication is key to a successful project and we will gather input from your Core Team, City Council, and fire, law enforcement and city staff to create a design that best meets your goals. Our team will remain an active partner with you throughout bidding and the entire construction process. Our process at a glance Design Using the vision developed and information gathered as a guide, our team begins preliminary building layouts and site interaction diagrams. Throughout this process, our team will investigate operational benefits and costs. After all options have been considered and tested against the established priorities and budget the entire project team will propose the top options to the City Council for input. Upon feedback and agreement LEO A DALY and the Core Team will develop one option and move into construction documents where systems, materials, site, and technical elements will be finalized and detailed, and crossed checked against the budget and key points. Entitlement process Concurrent with the design process, LEO A DALY will work closely with City staff reviewing and complying with planning and zoning requirements, preparing for planning commission and council meetings, and reviewing concepts and plans with building officials and City engineers. As important to maintaining design meetings with the Core Team is being well prepared for the entitlement process. LEO A DALY and the Core Team will lay out this process at the beginning of the project to ensure all required deadlines are met. Construction LEO A DALY remains an active partner throughout the bidding and construction process. We will work closely with the Construction Manager or Contractor to ensure that the intent of the documents is captured in the constructed facility. 17 IDENTIFICATION OF PREFERRED OPTION LEO A DALY Identification of preferred option The City of Lake Elmo has been studying and struggling to find the best solution for its Fire Station and City Hall needs for at least the last three years. There have been at least 9 formal options reviewed. There are two options that have risen to the top. Option 1: City hall, fire and county law enforcement substation at the Brookfield building site. Option 2: City hall at newly acquired 180-acre site, fire and county law enforcement substation at the Brookfield building site. To start this project, an extensive kick off meeting will be required to determine the overall schedule and more importantly how to manage the many moving pieces swirling around this project right now. These moving pieces include hiring a Construction Manager, reviewing the site options currently in development for the 180-acre site, understanding the City of Oakdale’s role in the development of site infrastructure, the role of interested developers at both sites, and resale values of City-owned buildings. The first 4-6 weeks of this project are crucial to establishing a firm footing moving forward. With these issues all swirling, it will take a team focused at the immediate task at hand - evaluating the project costs, analyzing civic presence, tax base opportunities lost or gained, growth issues at each building option, and the growth potential of the city related to the two options listed above. LEO A DALY proposes developing a matrix of these items and evaluating each with the goal of identifying the long-term best value for the City. This process may be relatively quick, or it may take some time to evaluate depending upon other players involved. We recommend discussing all the drivers behind closing in on an option by the stated April 7, 2020 date. The outcome of that discussion will drive much of the project moving forward. Total project costs such as construction costs, design and testing fees, and FFE soft costs at this early stage are relatively easy to generate for both options. However, unknown line items such as site development costs will play a big factor in the total project cost equation. LEO A DALY, city staff, and the Core Building Committee team will need to quickly analyze this with all parties involved. Depending upon the schedule established above, having a Construction Manager on board for these discussions will help immensely with the accuracy of the associated costs. UP UP DN DN SHERIFF STATIONPROGRAMMED 675sfSHOWN 855sf CITY HALL, PLANNING, ZONING, BUILDING DEPT, AND BUILDING SUPPORTPROGRAMMED 7,308sfTOTAL SHOWN 10,455sf LEVEL 1: 5,180sf LEVEL 2: 5,275sf COUNCIL SPACES PROGRAMMED 2,007sfSHOWN 2,955sf FIRE STATIONPROGRAMMED 5,754sfTOTAL SHOWN 5,925sf LEVEL 1: 2,550sf LEVEL 2: 3,375sf Engine 317334Lx10Wx10H Tender 317626Lx9Wx11HBrush Truck 317823Lx8.5Wx8H ATV R1/Trailer17Lx10Wx8.5H Ladder 317542Lx10Wx12H Tender 318644Lx10Wx12H Brush Truck 318821Lx8Wx8H Boat B1/Trailer21Lx7.5Wx7H Rescue/Engine37'3"Lx8'4"Wx11'2"H Duty Vehicle CV117Lx6'9"Wx6'2"H Duty Vehicle CV217Lx6'9"Wx6'2"H FIRE APPARATUS BAY SUPPORTPROGRAMMED 2,250sfTOTAL SHOWN 3,200sf LEVEL 1: 1,600sf LEVEL 2: 1,600sf 39TH STREET LAVERNE AVE NFIRE APPARATUS BAYSPROGRAMMED 8,100sfSHOWN 8,100sf Hose Storage COMMUNITY ROOM /FIRE STATION TRAINING ROOM City of Lake Elmo 023-10262-000 3/14/18CONCEPTUAL OVERALL PLANS SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 1 (updated 3/19/18) SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 2 (updated 3/19/18) UP UP DN DN SHERIFF STATIONPROGRAMMED 675sfSHOWN 855sf CITY HALL, PLANNING, ZONING, BUILDING DEPT, AND BUILDING SUPPORTPROGRAMMED 7,308sfTOTAL SHOWN 10,455sf LEVEL 1: 5,180sf LEVEL 2: 5,275sf COUNCIL SPACES PROGRAMMED 2,007sfSHOWN 2,955sf FIRE STATIONPROGRAMMED 5,754sfTOTAL SHOWN 5,925sf LEVEL 1: 2,550sf LEVEL 2: 3,375sf Engine 317334Lx10Wx10H Tender 317626Lx9Wx11HBrush Truck 317823Lx8.5Wx8H ATV R1/Trailer17Lx10Wx8.5H Ladder 317542Lx10Wx12H Tender 318644Lx10Wx12H Brush Truck 318821Lx8Wx8H Boat B1/Trailer21Lx7.5Wx7H Rescue/Engine37'3"Lx8'4"Wx11'2"H Duty Vehicle CV117Lx6'9"Wx6'2"H Duty Vehicle CV217Lx6'9"Wx6'2"H FIRE APPARATUS BAY SUPPORTPROGRAMMED 2,250sfTOTAL SHOWN 3,200sf LEVEL 1: 1,600sf LEVEL 2: 1,600sf 39TH STREET LAVERNE AVE NFIRE APPARATUS BAYSPROGRAMMED 8,100sfSHOWN 8,100sf Hose Storage COMMUNITY ROOM /FIRE STATION TRAINING ROOM City of Lake Elmo 023-10262-000 3/14/18CONCEPTUAL OVERALL PLANS SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 1 (updated 3/19/18) SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 2 (updated 3/19/18) UP UP DN DN SHERIFF STATIONPROGRAMMED 675sfSHOWN 855sf CITY HALL, PLANNING, ZONING, BUILDING DEPT, AND BUILDING SUPPORTPROGRAMMED 7,308sfTOTAL SHOWN 10,455sf LEVEL 1: 5,180sf LEVEL 2: 5,275sf COUNCIL SPACES PROGRAMMED 2,007sfSHOWN 2,955sf FIRE STATIONPROGRAMMED 5,754sfTOTAL SHOWN 5,925sf LEVEL 1: 2,550sf LEVEL 2: 3,375sf Engine 317334Lx10Wx10H Tender 317626Lx9Wx11HBrush Truck 317823Lx8.5Wx8H ATV R1/Trailer17Lx10Wx8.5H Ladder 317542Lx10Wx12H Tender 318644Lx10Wx12H Brush Truck 318821Lx8Wx8H Boat B1/Trailer21Lx7.5Wx7H Rescue/Engine37'3"Lx8'4"Wx11'2"H Duty Vehicle CV117Lx6'9"Wx6'2"H Duty Vehicle CV217Lx6'9"Wx6'2"H FIRE APPARATUS BAY SUPPORTPROGRAMMED 2,250sfTOTAL SHOWN 3,200sf LEVEL 1: 1,600sf LEVEL 2: 1,600sf 39TH STREET LAVERNE AVE NFIRE APPARATUS BAYSPROGRAMMED 8,100sfSHOWN 8,100sf Hose Storage COMMUNITY ROOM /FIRE STATION TRAINING ROOM City of Lake Elmo 023-10262-000 3/14/18CONCEPTUAL OVERALL PLANS SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 1 (updated 3/19/18) SCALE:1/16" = 1'-0" OVERALL PLAN LEVEL 2 (updated 3/19/18) LAKE ELMO SECTION 16 DEVELOPMENT MASTER PLAN - CONCEPT A DRAFT - JANUARY 24, 2020 CONCEPT A LAND USE ACRES Industrial / Business Park 70.75 Commercial 7.50 City Hall / Public Work 9.00 Low Density Residential 24.25 Community Park 17.75 Stormwater 20.00 200’0’400’800’1200’N 18 IDENTIFICATION OF PREFERRED OPTION LEO A DALY Another factor that will come into play for BOTH options will be reviewing and confirming the space needs program. Theoretically, both options will have contained the same scope, however, this should be confirmed prior to establishing the matrix above. Will one option not afford certain amenities while the other allow for amenities not thought of previously? This will involve swiftly but carefully running through the previously generated programs for all four parts of the project; City Hall, Fire Department, Public Works, and Sheriff’s office. Further analysis to finish out the matrix include diagramming “civic presence” helps understand each site’s context within the neighborhood and city. From this visual, pros and cons are assigned and easily digestible. Tax base analysis and resale of properties may require further investigation by City staff or consultants of the City. Again, diagramming the impact of addition tax base and future commercial growth further allows for easy digestion of the information. Analyzing the restraints and opportunities for building and site expansion with each option round out the matrix. If upon review a fire station location analysis becomes warranted to validate either option, this could be done for an additional service. To summarize, understanding the drivers behind the April 7th, 2020 date are critical to laying out the entire project schedule. Refining the options of the past 3+ years down to one option should not be taken lightly. Once the location has been determined, the rest of the project schedule and tasks we suggest are identified on the following pages. Example of matrix used to evaluate preferred option Option 1 Option 2 Note Pros Cons Note Pros Cons Project Costs $$$$$$$$ Soft $$$$$a Hard $$a a $$$a Civic Presence a a Tax Base Opportunities a a Growth/Expansion Opportunities a a Other issues Fire Station Location Our design team uses a collaborative workshop approach that builds upon user input and engages ALL critical project advisors around a common table. This allows us to put all issues and challenges forth and to make a series of decisions that are vetted on-the-spot. This approach builds consensus, enables full access of the team to the City, and allows each participant to be an expert in their critical field. LEO A DALY proposes developing a matrix to evaluate issues with the goal of identifying the long-term best value. 19 WORKPLAN AND TIMELINE LEO A DALY SD: Schematic Design (SD) phase (2 Months) The objective of the SD phase is to investigate options thoroughly, but swiftly to arrive at a preferred option. The SD investigation will focus primarily on efficient internal workflows and safe security zones, exterior image and presence, and anticipation for future expansion. It will also include meeting the guiding principles of the facility assessment, utility and infrastructure planning, preliminary building official review and budget validation. SD1.1 Meeting - schematic design kick-off This collaborative working meeting with the Building Committee and project representatives is to reconcile, align, and confirm project goals to affirm the vision, scope and budget for the project, and set expectations for communication protocols. After this meeting, likely on the same day, we will proceed into activities 1.2 and 1.3. SD1.2 Needs confirmation The City has spent considerable time and energy in the past developing facility assessments for the Brookfield Building, Fire Station No. 1 and Fire Station No. 2. We will work with the Building Committee to verify each department needs and program with respect to the work that has been done to-date. The experience we have gained from our work on similar projects may suggest refinements for your leadership to consider. The passage of time and changes in leadership or structural changes to departments since the report was finalize may introduce new ways of thinking as well. With repeating the work of the past, this phase will culminate with a new space needs program. Workplan and timeline SD1.3 Workflow security zoning workshop Workflow and movement mapping is critical in shared public service and public safety buildings. We will establish the critical space relationships and map the paths of officers’ and fire fighters’ movements through a routine day and public visitor paths, to assure that these paths do not conflict or provide visual or confidentiality concerns. These paths will highlight areas of conflict and provide a basis for security perimeters. Ways departments desire to interact with each other and the general public will be documented in meeting minutes. SD1.4 Concept review and option selection Our team will develop options for layout and organization. The purpose of the options is to evaluate the benefits and risks of each strategy. We will present preliminary image concepts for the building at its prominent viewpoints and visibility within the community. Working with the cost estimator, we will review the concepts for budget compliance. Then, with the core team leadership, we will select the preferred option to proceed. We will review the selected option with the building maintenance staff within your organization for input that will benefit the project daily and long term. SD1.5 Meeting - review planning and image This meeting is critical because the planning concept will be presented showing the integration of all input to date. The documents reviewed will include conceptual images, imagery precedents, and floor plans. We will review preliminary cost projections and facilitate value engineering (VE) prioritization to identify lower cost options, if warranted. With the input from this meeting, we will incorporate revisions and prepare the documents for refinement. SD1.5 Meeting - building official With preferred option refined, we will meet with the building code, fire, and mechanical inspectors. The intent of the meeting is to provide a summary of the project development and to confirm the code strategies considered for the project design. 20 WORKPLAN AND TIMELINE LEO A DALY DD2.3 Meeting – meet with jurisdictional agencies These meetings with Building Code and Fire Marshall will review the systems strategies, design development issues and confirm project priorities. DD2.4 Meeting – user group We will review the finalized development of the project design to confirm detailed layouts, critical interior elevations, equipment specifications (fire apparatus equipment, turn out gear lockers, public works equipment, council dais, office workstations etc.) as it relates to each critical space of the operations. DD2.5 Meeting – public meeting At this point, we will host a public meeting to inform the community of the design progress and seek input on the aesthetics and site concept. DD2.6 Cost and deliverable refinement Based upon the last meetings the documents will be prepared to define the project and specifications. The cost estimate refinement will occur with support and input from the design team. DD2.7 Design development deliverable The Design Development submission will be prepared including all design documents, preliminary specifications, and cost projection and provided to the City to document the completion of this phase. SD1.8 Cost development refinement Based upon the accepted or prioritized value enigneering (VE) items and input, the cost estimate refinement will occur, with support from the design team. Ceiling plans and critical elevations and conceptual integration of mechanical, electrical, plumbing, fire suppression, and civil engineering narratives will be completed. SD1.9 Schematic design deliverable The schematic design submission deliverable will integrate all comments and be prepared and transferred, including all design documents, narratives and cost projection, enabling the Council or project leadership review. DD: Design development (2.5 months) In this phase, the focus is on detailed layout of spaces and refinement of exterior wall and roof assemblies. The design team will generate detailed drawings and (2) renderings of the project and integrate user input and approval of design. DD2.1 Meeting – user input and image This is a critical meeting with the user groups. The meeting will focus on room layout, equipment and critical furnishings locations, security and refinements to support operational needs. The documents reviewed will include refined conceptual image and renderings (or virtual reality), floor plans, ceiling plans and critical interior elevations and conceptual integration of MEP/FS and civil engineering. After this meeting, likely the same day, we will proceed with Meeting 2.2. DD2.2 Meeting – materials, FFE and finishes This meeting with department leadership, project stakeholders will focus specifically on the interior planning, furniture selection and exterior building and interior finishes selections. Throughout the design process we will use tools such as sketches, drawings, renderings, and virtual reality demonstrations (above) to allow you to visualize how pieces of the building fit together and what your new space can look and feel like. 21 WORKPLAN AND TIMELINE LEO A DALY CD: Construction documents (3.5 Months) This phase focuses on the details, cut sheet selection, clash coordination, and specifications for final issuance to the Council for review and eventually release for bidding. We anticipate this phase will be focused on detailed refinement of systems, envelope, site and roof as most of planning and design decisions have been made in DD. CD3.1 Meeting – facilities, systems and materials With the DD and cost estimate set, we will review product cut sheets, materials, and final systems decisions to confirm the work is aligned with the budget and make any design adjustments, if required. CD3.2 Meeting – user group review This will be the final review by the user group. We will focus on the finer elements of the technical requirements and details for their space. Further review of door hardware, camera locations, security system placements, AV, technology and electrical outlet refinements, zoning controls and other building systems will be reviewed for final confirmation. CD3.3 Task – complete construction documents Our team will complete the documents integrating all comments received from user groups, agency reviewers and City Planning Committee as well as conduct final internal quality control review and conduct constructability review. CD3.4 Task – incorporate comments and issue for bid Documents will be finalized with the input received and coordinated for issuance for bidding. Review of the project with the City Council will authorize project acceptance, release for bidding will occur and release of the documents for project permitting and reviews. Bidding and construction administration (8-12 months) In bidding we will provide support services in accordance with the contract. These will include support during the bidding process, periodic site visits, submittal reviews, administering of changes, pay applications reviews, and progress meetings. CD4.1 Task – construction phase kickoff Documents will be finalized with the input received and coordinated for issuance for bidding. Review of the project with the City Council to authorize project acceptance and release for bidding will occur. CD4.2 Task – periodic and reoccurring CA meetings The design team will participate in recurring construction meetings at intervals appropriate for the construction activities. Between meetings the team will review shop drawings, respond to contractor inquiries, issue modifications to the contract documents, and administer the contract. CD4.3 Task – project punchlist and closeout Based upon the contractor’s schedule for completion, final punch list walk-through will occur with the client representative and user groups. Items requiring additional contractor attention will be identified. Close out documents will be requested, and the loose items identified and monitored to completion. Internal document pinups and page-turns allow our team to catch potential clashes throughout the design process. 22 PROJECT MANAGEMENT LEO A DALY History with Construction Manager at Risk projects Projects involving a Construction Manager are an increasingly common delivery method for the design team members presented here. Looking back at our past projects: robust communication with both formal and informal dialog between the three legs of the stool (CM, Design Team and Owner ) are the hallmark of success. Clarity by the design team and follow-through by the CM allow for confident decision making for Owners as options is studied which further refine the design and scope of the project. While past experience is relevant, LEO A DALY is quick to point out that all three parties bring their collective successes to bear on the project. By assembling these experiences, a process unique to this project will form and evolve over the life of the design and construction phases. This is both necessary and healthy! To that end, an element of flexibility by the teams is necessary as no one single path to a successful end exists. We are here to both lead and listen within this process which requires participation by all three legs of the stool. Maintaining the project budget No one likes standing in front of a City Council or residents to tell them the project is over budget. To mitigate the risk of exceeding the budget, we will work closely with you throughout the project to define the project scope up front, and to right-size the project for your budget. We work throughout the project to maintain the project size and scope and to monitor market conditions. Our cost estimating partner will accurately estimate the project at key intervals, using all information to inform the project evolution. We take seriously the monitoring of the project to mitigate known market conditions and land mines that may arise and will be transparent throughout. Maintaining the schedule Meeting the project schedule is a team effort that requires high attention and effective team-oriented planning and forecasting. After our discussion with you at the project kickoff, our team will deliver a project schedule for the full project. We will regularly engage the Core Team/CM to review the schedule progress and make proactive adjustments. Based on review of our current workload, we have confirmed available capacity to accomplish the design documents in the required time with adequate reserve staffing to cover any contingencies. In addition, the schedules of the individual team members have been reviewed to assure their immediate and continued availability. Quality assurance/quality control We are committed to providing quality in design and the finished product. We integrate a belt-and- suspenders approach, consisting of internal technical reviews end of phase milestones. We also utilize detailed project work plans, schedules and internal weekly design team meetings; standardized cross- checklist to assure best practices are achieved; use sophisticated software programs including a building modeling system that integrates team members changes in real time showing all potential systems clashes; hold technical advisor document quality control reviews at select intervals and at the end of each phase; and page-by-page end-of-phase reviews with the Core Team and Construction Manager for inclusion of review comments. Project Management 23 PROJECT MANAGEMENT LEO A DALY Multi-phase project planning Phasing and construction sequencing decisions involve building systems, scheduling, safety, security, public access, and cost through a multi-layered process. The importance of these considerations amplifies when continuous occupancy and the unexpected nature of emergency calls layer into the decision making. The engineers of LEO A DALY have significant recent experience with building system modernizations. Working closely with the fire and police departments, as well as the city early on, we take time to understand how your existing utility, mechanical, electrical, plumbing, and security systems work today and how each department operates in relation to those systems. Together we create phasing plans to minimize disruptions to the city while providing safe and responsible services to the community. The LEO A DALY team reviews the pros and cons of building concurrent or subsequent additions to the Public Safety Building. Emergency vehicle egress and construction staging must balance against a phased approach potentially adding costs to the project. Internal renovations may disrupt staff for periods of time. Reviewing alternatives and expectations along with creating a communication plan helps alleviate “getting through” renovation and construction projects. Writing the plan into the bidding documents helps eliminate response time delays for fire and police officers serving the community. Renovating 24/7 facilities Our team has completed many mission-critical projects needing to remain occupied during renovation. Construction phasing in a high traffic space, or one with a sensitive occupancy requires careful planning and coordination with the functional program. When planning the renovation of the Plantation Fire facility, the LEO A DALY team analyzed firefighter, vehicle, equipment and people flow, vehicle and equipment dimensions and maneuverability, and the overall life safety plan to ensure that not only were the temporary control provisions adequate for “business as usual” in the operating environment, but that firefighter safety was not compromised. We paid special attention to construction barrier specifications, timing of the work, clearances of new and temporary walls, and maintaining critical infrastructure at all times. The Hennepin County Behavioral Health Center, also recently completed, a 24/7 behavioral health living unit with vulnerable populations, wished to renovate and expand to three nursing, office and behavioral health residential living units within a functioning public health facility. The program included a substance abuse residential and nursing unit, a new advanced Sobering Center unit and a new 16-bed crisis stabilization unit. The facility construction and infrastructure ranged from 1920’s though 1980’s era buildings posing significant challenges. The facility required a full gut and remodel of the HVAC, security and fire suppressions systems, exterior wall and window forensics and replacements, and significant floor and roof structural repairs/restructuring while remaining operational and serving these vulnerable populations. 24 SECTION Title LEO A DALY LEO A DALY has completed the design of over fifty fire, public safety, public health, and public works facilities in the last twenty years. City of Forest Lake City Center, New City Hall and Police Station, Minnesota • City of Bayport Fire Hall, Bayport, Minnesota • City of Columbia Heights City Hall, Minnesota • City of Richfield Fire Station No. 2 Renovation, Minnesota • City of Minneapolis Police Department, Property and Evidence Warehouse Space Needs Assessment, Minnesota • Pennington County Administration and Evidence Facility, Rapid City, South Dakota • City of Cottage Grove Community Center Feasibility Study, Minnesota • Hennepin County Medical Examiner Facility, Minnetonka, Minnesota • Allina Health, Emergency Transportation, EMS Facility, Mounds View, Minnesota • Grand Forks Air Force Base, Airfield Crash Fire Rescue Facility, North Dakota • Northport City Hall and Police Station, Northport Florida • South Oak Cliff Bus Operating Facility • City of Oakdale, Municipal Center, Police Department and Police Training Needs Assessment and Renovation/ Expansion, Oakdale Minnesota • Myrtle Beach International Airport ARFF, South Carolina • Southside Public Safety and Fueling Complex, Gwinnett County, Georgia • City of Cottage Grove and Woodbury, HERO Center, New Regional Police Training Facility, Minnesota • Fire and Police Superstation, Cobb County, Georgia • Port Lucie City Hall and Administrative Building, Florida • Consolidated Maintenance Facility Defense Distribution Depot, New Cumberland, Pennsylvania • High Island EMS Facility Design, Galveston County, Texas • San Leon EMS Facility Design, Galveston County, Texas • City of Elko New Market Police Department Addition, Minnesota • Sterling City Hall and Police Station Renovation, Illinois • Omaha Police Department, West Precinct, Nebraska • Minnesota Army National Guard, Arden Hills Readiness Center, Minnesota • Tactical Equipment Maintenance Facilities, Fort Carson, Colorado • City of Burbank Community Services Building, California • Grant County Public Health Needs Assessment, Minnesota • Owatonna Public Utilities Powerplant Repurposing, Minnesota Commitment to Municipal Facilities 25 SECTION Title LEO A DALY Owner City of Forest Lake Size 68,198 SF Cost $19,000,000 Scope Architecture; Interior Design; Engineering; Programming; Landscape Architecture City of Forest Lake, New City Hall, Fire, and Public Safety Facility Forest Lake, Minnesota The City of Forest Lake commissioned LEO A DALY to design a new 65,000 SF municipal service center reflecting their community. Built as a place of gathering, a civic center, and a home, the building pulls influence from the quiet lakeshore of conservative cabin homes, the central park on the lake, and the humble surrounding buildings. The design captures those qualities with the front entrance of the facility mimicking a front porch where civic conversation sparks. A solid financial investment, the co-location of city hall, police, and fire station provides the opportunity for the three to share common amenities such as meeting spaces in a variety of sizes, lockers, fitness space, and mechanical and electrical systems among others. This orientation still separates the fire station safety with clean and dirty designated portions. A public concourse links the three entities from the main entrance providing access to meeting spaces utilized for community events. The facility includes administrative offices for municipal staff, fire/dispatch/training spaces, public safety department and the emergency operations center. The public safety facility accommodates full law enforcement operations over two floors including squad operations, investigations, detention, secured squad parking, K-9, and fitness and training spaces. The gathering spaces for firefighters focus on devoting the dayroom and training room to camaraderie while integrating essential training space to build trust. 26 SECTION Title LEO A DALY Planning for the future Important in furthering a growing community, the city of Forest Lake had need to plan for the future rather than simply accommodate the present. As key portion of a city redevelopment process, the design incorporates a newly constructed, operationally efficient fire station with state-of-the-art amenities including seven tandem drive-through bays, quick connects for recharge at each bay, in-floor heat, energy efficient systems, and door glass. Highly successful in careful planning and sizing of spaces and needs, this project enables the service to grow while not overbuilding in the present. The project resulted in a facility sized for efficiency $2M under budget. We separated vehicle spaces, on- call traffic routes and apparatus routes for safety and integrated best practices into HVAC systems separating clean and dirty. Integrated training opportunities Alongside sustainability goals and desire for high performing materials, integrated training needs for the fire station included a training stair with balcony as well as breaching doors and windows. We selected an extremely high performing roof membrane of which significantly reduces urban heat island effect and reduces energy loads of the building to meet sustainability goals. To include slip resistance, we integrated protection devices and guards to plan roof spaces and materials differently around training towers. Other integrated on-site training features include hose tower to support ladder training, breaching from rooftop, stair training, and storage garage to support confined space and limited-visibility maze training. Community Intended as a community space, the design process allowed multiple opportunities for meaningful public engagement at critical stages. Digital surveys, public meetings, web-based presentations and uploads, and public project development all allowed for public access to the process for transparent priority and ability to input. 27 SECTION Title LEO A DALY Owner City of Bayport Size 18,150 SF Cost $4,792,258 Scope Planning; Programming; Architecture; Interior Design; Electrical; Mechanical, Structural, Civil Engineering; Construction Administration City of Bayport, New Fire Station Bayport, Minnesota Bayport’s previous Fire Department located in a 6,630 SF facility built in the 1940’s, no longer met the needs of the community. The building did not provide adequate space for modern apparatus or meet current design principals for health safety and training. LEO A DALY designed the new 18,150 SF Bayport Fire Hall with one-story plus mezzanine and five double-deep apparatus bays to accommodate pull-through capability with ten bay doors. The design accommodates safety needs and the ability to expand and evolve over time as service needs evolve. Planning for the future Bayport’s fire emergency calls have doubled in the last ten years, and while all of their firefighters operate currently paid on-call, they anticipate the need to add full-time service staff in the future. The integration of dorms, residential areas as well as gender-neutral features assist this evolution. The building also includes new offices and storage, expansion space for apparatus and gear, equipment storage, laundry and mechanical shop. 28 SECTION Title LEO A DALY Integrated training opportunities Bayport has unique hazards. Not only residential houses and mid rise facilities, but prairies, the river, and the most challenging, the Anderson Windows and the Xcel Energy Power Plant. Training for response to these sites requires confined space training, rappelling, dark space searches, caged ladder training and a variety of other unique training opportunities. To accommodate, training features include a stair tower with repelling capabilities, rescue balcony, confined space shaft, breaching doors and windows, roof venting, smoke mezzanine, and caged ladder which provide realistic simulation of the hazardous situations faced by firefighters on a regular basis. Community The Bayport Fire Department has over 125 years of history, and several families have served for three or four generations. A deep connection to those who have served before and the pride and tradition carries on within the department and greater community The design includes an honor wall showcasing the equipment, articles, and the many faces of years prior. Painted apparatus-red with checker plate backer, this feature created the rotating display of the decades of fire helmets, extinguishers, photos and uniforms that represented their history and families. This concept became the guiding force in the overall design to honor the sense of pride and camaraderie, with the red, checker plate and historical elements repeating throughout the facility. 29 SECTION Title LEO A DALY The Columbia Heights City Hall is slated to be the first of its kind in Minnesota. A City Hall that will be constructed within a residential housing development. The city has contracted LEO A DALY to design a new 20,000 SF facility which will sit at the prominent corner. Located on the ground level, this new city hall will maintain a direct and approachable entrance to the highly traveled Central Ave, making it more accessible to the citizens of Columbia Heights. LEO A DALY has designed the new city hall to allow large expanses of glass and provide as much natural lighting into the interior as possible. To address the security concern, a fritted film provided on the exterior glazing will limit direct views into the work area by the public, but maintain a connection to the exterior. This new city hall includes space for the City Manager and Administration, Finance, Community Development and Planning, Information Technology, Surveying, large staff meeting spaces, file rooms, and work areas with a break room. Additionally, a fireside community meeting room, and a Council Chambers with high-end AV systems and an adjacent meeting/conference room for break out sessions separates off the greater space by a sliding glass wall that opens directly into the Council Room for varied uses and flexibility. Owner City of Columbia Heights Size 12,000 SF Construction value $3,800,000 Construction period Estimated 2020-2021 Columbia Heights City Hall Columbia Heights, Minnesota 30 SECTION Title LEO A DALY The HERO Center’s mission is to be a multi-use public safety training center where project partners, members and customers share resources for pre-employment, continuing education and in-service training for law enforcement officers, fire fighters, emergency medical service providers, and students. The heart of this project is to provide reality based training scenarios, technologically advanced immersion based training, access to consistent and meaningful firearms proficiency training facilities as well as an emphasis on the coordination between theoretical and field training. The design is comprised of five “training pod environments”. • Training facility with classroom/office spaces (two 50 student classrooms, one 100 student classroom, and two small breakout rooms) • Indoor vehicle training spaces • Simulation labs and forensics labs • Scenario training spaces • Multi-type/multi-degree firing ranges (4 lane/50 yard fixed position and 12 lane/50 yard tactical) • Balistically safe, acoustically buffered • Stationary/moving man targets • Tactical defense training room (mats) • Locker rooms and ammo support spaces Owner City of Woodbury/Cottage Grove Size 41,056 SF Cost $18,040,000 Scope Architecture; Civil, Structural, Electrical, and Mechanical Engineering; Interior Design; Predesign; and Construction Administration. Completion Date 2019 HERO Training Center Cottage Grove, Minnesota 31 SECTION Title LEO A DALY The Omaha Police Department needed to expand its presence in West Omaha as Omaha’s population continues to grow westward. The city sought a modern facility to house a growing police force, and one that promoted OPD’s “community policing” philosophy. Our expertise and experience in public-safety design helped OPD leadership hone its vision for the facility during a series of predesign workshops. We led architecture and engineering services for the 36,000-SF facility, which houses three police units, including emergency response, traffic investigations and patrol. Designed for community policing Amenities such as a community room, public workstations and Wi-Fi invite press members and neighborhood organizations to share space and engage with police, fostering transparency and partnership. Warm and inviting interior finishes adorn the precinct’s public spaces, which are smartly aligned with entrances to provide staff with clear lines of site. When a community member enters the precinct, he or she enjoys comfortable surroundings, straightforward access to police services and easy network connectivity that facilitates report filing and finding information. Construction costs for the West Precinct came in under the $10 million budget at about $8.2 million, and on-schedule, following a sophisticated design-refinement process. City of Omaha, Police Department, West Precinct, Operations, Traffic, SWAT, Bomb Unit, and MotoCade Elkhorn, Nebraska Owner City of Omaha Size 36,000 GSF Cost $8,200,000 Scope Master Planning; Programming; A/E Design; Construction Administration 32 FIRM EXPERIENCE LEO A DALY “It was a pleasure working with the architects at LEO A DALY. They came up with a state-of-the-art facility, tailor made to suit Omaha Police needs.” - Omaha Police Chief Todd Schmaderer Our design team worked closely with Omaha police leadership, the city’s public works department and the mayor’s office to precisely program OPD’s newest and westernmost precinct. During this process, our designers evaluated dimensions, function, proximities, visibility and access. Flexibility supports growth As programming and design progressed, the project team priced materials and labor at key stages. The precinct’s resulting, highly functional interior features flexible spaces capable of being repurposed as needed. Multipurpose rooms are equipped for many types of training, because training is frequent and ongoing for all public-safety employees. Details enhance security To address concerns about being “targeted,” which are shared by police officers nationwide, high window placement eliminates visibility of interior work while still allowing occupants to benefit from workplace daylighting. Outside, a concrete “seating wall” forms a perimeter around a public plaza adjacent to the precinct’s front entrance, simultaneously providing protection and buffer space while encouraging conversations. Behind the scenes, functional details unseen to most include wide corridors that prevent individuals from blockading hallways, and hidden “distress” call buttons placed throughout the facility. Work areas use durable, industrial finishes to stand up to the rigors of police work in all seasons. 33 SECTION Title LEO A DALY LEO A DALY has a relationship with Dollar General that includes the design of thirteen of their distribution centers throughout the country. The facilities include a warehouse, office and employee building, dispatch office and truck maintenance facility. Site design included auto parking, truck circulation and parking, landscape, storm water detention/retention and perimeter security. Daylighting is used to highlight occupied and unoccupied space. Maximizing natural light reduces electrical costs as well as other numerous energy-saving measures that have been incorporated into the design. Relevancy • Vehicle storage and maintenance facility that is responsive to the company’s core business • Connects with community and is a responsible neighbor to the community • Aligns with business plan in providing strategic facilities for operation yet still provides a great staff environment • Adaptive interior space that can be utilized for dining as well as large shift meetings. Dollar General, Vehicle Maintenance and Logistics Facility Bessemer, Alabama Owner Dollar General Corporation Size 11,875 SF Truck Maintenance Facility (Total Project was 949,701 SF) Cost $64,000,000 Scope Design; Architecture; Interior Design; Structural, Mechanical, Electrical, and Civil Engineering; Construction Administration 34 REFERENCES LEO A DALY Forest Lake City Center COMPLETED: 2014 CLIENT: City of Forest Lake Rick Peterson, Director of Public Safety (651) 209.9725 Rick.peterson@ci.forest-lake.mn.us Bayport Fire Station COMPLETED: 2016 CLIENT: City of Bayport, MN Logan Martin, Former City Administrator (651) 275.4404 lmartin@ci.bayport.mn.us Richfield Fire Station No. 2 Renovation COMPLETED: 2013 CLIENT: City of Richfield Wayne Kewitsch, Fire Chief (612) 861.9700 wkewitsch@cityofrichfield.org Minnesota Fallen Firefighters Memorial COMPLETED: 2012, expansion in-progress CLIENT: Minnesota Fire Service Foundation George Esbensen, Retired Fire Chief (763) 242.1819 gesbensen@mnfireinitiative.com City of Oakdale, Police Department Renovations and Police Training Expansion COMPLETED: TBD CLIENT: City of Oakdale William Sullivan, Chief of Police (651) 730.2757 bill.sullivan@ci.oakdale.mn.us Bart Fischer (former City Administrator) WSB & Associates, Inc. (651) 286.8484 BFischer@wsbeng.com Omaha Police Department, West Precinct COMPLETED: 2019 CLIENT: City of Omaha Michael Oestmann, Contract Administrator Manager (402) 444.4575 michael.oestmann@cityofomaha.or References 35 SECTION Title LEO A DALY Minnesota Fallen Firefighters Memorial The Minnesota Fire Service foundation launched an initiative to move the Minnesota Fallen Firefighter memorial sculpture from the baggage claim area of the MSP International Airport, to a new prominent position of honor on the State Capital grounds. The new memorial provides a place for families, friends and community members to honor the 227 Minnesota firefighters that have died in the line of duty. From the original vision, through current day, the LEO A DALY team provided pro-bono design, project management and construction oversight services and renewal and maintenance services, in partnership with the Minnesota Fire Service Foundation. As an international architecture/engineering firm with 104 years of local roots in Minnesota, we pay tribute to the men and women of our state who gave the ultimate sacrifice. Through gifts as such, we may “Serve those who serve others.” 36 INSURANCE LEO A DALY Insurance 37 INSURANCE LEO A DALY 38 FEE LEO A DALY Fee LEO A DALY’s fee is based upon an assumption of a single project effort anticipating a construction value of $8,832,000. The construction value is based upon published information listed in the 2017 BKV study and the City of Lake Elmo CIP. For the scope of services indicated in the RFP, LEO A DALY proposes a total fee of $573,672 of the construction value. The fee breakdown is as follows: Total fee = $573,672 which includes the following: • Site Selection Study = $11,000 • Verification of Existing Conditions = $7,000 • SD-CA = $516,672 • FF&E design and specifications = $39,000 Reimbursables are anticipated to be approximately $6,000 in addition to the total fee listed above. Reimbursables will be billed at 1.1 x cost. 39 PLANNING ARCHITECTURE ENGINEERING INTERIORS leoadaly.com Todd LaVold, Project Manager TBLavold@leoadaly.com 612.359.4656 Cindy McCleary, Principal CAMccleary@leoadaly.com 612.341.9588 730 Second Avenue South Suite 1300 Minneapolis, MN 55402 612.338.8741 PLANNING ARCHITECTURE ENGINEERING INTERIORS ABU DHABI ATLANTA AUSTIN CHICAGO CONROE COLLEGE STATION CORPUS CHRISTI DALLAS DAMMAM DOHA FORT WORTH FRISCO HOUSTON LANSING LAS VEGAS LOS ANGELES MIAMI MINNEAPOLIS OMAHA ORANGE SAN ANTONIO SAN JOSE SAN MARCOS WACO WASHINGTON DC WEST PALM BEACH LEO A DALY 730 Second Avenue South Suite 1300 Minneapolis, MN 55402-2406 612.338.8741 leoadaly.com March 12, 2020 Kristina Handt City Administrator City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55402 Dear Kristina: We understand that without a permanent Fire Chief, Finance Director, and Building Official the City is asking for an extension of the proposals received from Architectural Firms for the Lake Elmo City Hall, Fire Department, and Public Works facility. We are happy to stand by our proposal for an additional 6 months to help accommodate your situation. It is also our understanding that the site option study is being removed from the scope of work. The new scope of work will only include the Brookfield site. With this revision we will also reduce our fee by $11,000. We anticipate this will reduce the schedule by as much as 4-6 weeks as well. In summary, our revised fee is: Total fee = $562,672 which includes the following: • Verification of Existing Conditions = $7,000 • SD-CA = $516,672 • FF&E design and specifications = $39,000 Reimbursables are anticipated to be approximately $6,000 in addition to the total fee listed above. Reimbursables will be billed at 1.1 x cos If you have any questions, please don’t hesitate to give me a call. Thank you for the opportunity to help you and the City of Lake Elmo tackle this exciting endeavor. Sincerely, LEO A DALY Todd LaVold, AIA Project Manager TBLaVold@leoadaly.com cc: Cindy McCleary, Managing Principal City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 1 CITY OF LAKE ELMO Request for Proposal Architectural / Engineering Services For City Hall and Fire Department Facility February 19, 2020 WOLD ARCHITECTS & ENGINEERS TOC A COVER LETTER 01 B FIRM INFORMATION 03 C PROJECT TEAM 05 D REFERENCES 15 E OTHER PERTINENT INFORMATION 31 F PROOF OF INSURANCE 47 G A/E FEES 49 COVER LETTER February 19, 2020 Kristina Handt, City Administrator City of Lake Elmo 3880 Laverne Avenue N. Suite 100 Lake Elmo, MN 55042 RE: Request for Proposal - Architectural/Engineering Services, For City Hall and Fire Department Facility Dear Kristina: Wold Architects and Engineers is pleased to respond to the City of Lake Elmo’s Request for Proposal Architectural/ Engineering Services for City Hall and Fire Department Facility. As a firm, we are committed to our clients success and our purpose statement is “to make a difference in the communities we serve.” We are excited to show you our passion and we are excited for the opportunity that this project represents. For over 52 years, Wold Architects and Engineers has helped municipalities realize their facility goals. Our expertise in the planning and design of City Halls, Public Safety Facilities and Public Works is unmatched and our team is passionate advocates for how these facilities can be a change agent for how the community as a whole engages with those that provide a public service. Our process for engaging staff and leadership will ensure that the final solution exceeds your expectations. A few of our most recent relevant projects include projects that are just like yours: • Cottage Grove - City Hall/ Public Safety Facility and New Fire Station • Richfield - New City Hall/ Public Safety Facility • Minnetonka - Police and Fire Addition and Renovation • Hopkins - City Hall Addition and Renovation • New Hope - Police and City Hall Facility • Brooklyn Park - City Hall Addition and Renovation, Public Works Additions and Renovation • Carlton County - Public Works Addition and Renovation • Rice County - Public Works Addition and Renovation We understand your project will first evaluate the best location/ option for City Hall and Fire. These options include additions and renovation to the current facility located in the Brookfield building as well as exploring anew City Hall located near Public Works with a renovation/ addition to Brookfield for Fire and Public Safety. We are skilled planners and can quickly help you evaluate these options and help gain consensus with Council utilizing criteria that we will develop together. Our creative and expert team is prepared to assist you in the full range of opportunities this project represents and I know we will exceed all your expectations for service and responsiveness. We encourage you to contact our references who will tell you that we are always there, bringing creative and innovative solutions that exceed expectations. We are excited to submit the following proposal and would welcome an opportunity to present to you our expertise, approach and commitment to you in an interview. Sincerely, Wold Architects and Engineers John McNamara Partner-in-Charge PLANNERS ARCHITECTS ENGINEERS Wold Architects and Engineers 332 Minnesota Street, Suite W 2000 St. Paul, MN 55101 t 651 227 7773 A | COVER LETTER FIRM INFORMATION 4 Wold Architects and Engineers B | FIRM INFORMATION firm location 332 Minnesota Street, Suite W2000 St. Paul, MN 55101 t 651 227 7773 | f 651 223 5646 www.woldae.com main contact John McNamara, AIA, LEED AP Partner-in-Charge c 612 382 7224 jmcnamara@woldae.com date founded | 1968 legal status | Corporation ownership | Privately Owned office locations | Minnesota, Colorado, Illinois, Tennessee about us With client service as a focus, we take a long-term posture of keeping our clients’ interests as our goal. We believe our role is much more than just a facility designer. Because facility issues are ongoing, we offer our continuing support from initial space needs analysis, through design and construction project, continuing through post-occupancy. Our 300+ person, multi- disciplinary staff provides facility analysis, facility planning and programming, architectural design and specifications, mechanical and electrical design and specifications, space planning, interior design, cost estimating, and construction administration. wold specializes in public facilities 20+ Minnesota County Clients 20+ Municipalities, which include City Halls, Fire, Police, and Ambulance Services 10+ State and Federal Agencies 100+ Facility Needs Studies services wold offers | Long-Range Planning, Strategic Facility Planning, Pre-Design Program & Verification, Space Adequacy Evaluation, Site & Facility Analysis, Interior Design & Space Planning, Architectural Design, Contract Documents, Security Analysis, Color & Material Selection, Sustainable Design, Mechanical & Electrical Engineering, Cost Estimating & Management, Quality Review, Bidding & Contract Review, Best Value Procurement, Comprehensive Construction Administration, Project Close Out & Archiving, Continuous Post- Occupancy Follow-Through, Utility Tracking & Analysis LEAD FIRM PROFILE WOLD ARCHITECTS AND ENGINEERS staff counts NAT’L MN Registered Architects 58 18 Graduate Architects 137 81 Registered Engineers 17 9 Graduate Engineers 63 48 Interior Designers 11 7 Administrative Support 30 29 Total 316 192 PROJECT TEAM 6 Wold Architects and Engineers PROPOSED TEAM ORGANIZATION CITY OF LAKE ELMO about this team We have assembled your team because of their recent relevant experience on similar projects, this team is well aligned with your key objects to help you be successful. Our mechanical and electrical engineers are in-house to provide additional benefit to you during the design process. All of our consultants have long-standing relationships with Wold and would be included in our design fee, as well as any additional consultants we may find necessary to assist with key project issues. availability statement All team members are available to begin work on the project upon notification of our selection. Wold works diligently to manage our workload to the number of staff employed at any time. We understand that our workload needs to match our availability in order to provide our clients with exceptional service, quality, and experience. LEADERSHIP john mcnamara | Partner-in-Charge joel dunning | Public Safety Planner WOLD TEAM jake wollensak | Project Manager melissa stein | Lead Planner paige sullivan | Lead Designer jonathan loose | Lead Mechanical Engineer bradley johannsen | Lead Electrical Engineer michaelle klein | Low Voltage Designer Plus over 300 + dedicated professional & administrative team members. SUB-CONSULTANTS bkbm engineers | Structural & Civil Engineering anderson-johnson & assoc. | Civil Engineering & Landscape Design loeffler construction & consulting | Cost Estimating C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 7 address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 382 7224 fax number | 651 223 5646 email address | jmcnamara@woldae.com university of minnesota | Architecture university of california | BS, Architecture As Partner-in-Charge, John is responsible for governmental facility planning and design projects. He has great experience in helping clients implement their facility solutions. John has special expertise in working with municipal clients to understand their needs for operational objectives while navigating the political environment for municipal facilities, ensuring expectations are met. John brings more than 25 years of experience designing public facilities with Wold, and he will provide excellent leadership and professional service through his energy and passion for your success. PARTNER-IN-CHARGE JOHN MCNAMARA, AIA, LEED AP C | PROJECT TEAM city of alexandria New Police Station city of brooklyn park Police Station Master Plan Police Station Addition/Remodel Fire Station Master Plan City Hall Space Needs & Renovation Public Works - Various Projects city of burnsville Police/Fire/City Hall Space Needs Assessment Police and City Hall Addition/ Renovation city of coon rapids Facility Space Needs Assessment city of cottage grove Public Safety/City Hall Facilities Fire Station Master Plan Central Fire Station city of faribault New Police Station New Fire Station Study Fire Station Renovation city of farmington Campus Master Plan City Hall Police Station Fire Station No. 2 city of hopkins City Hall Master Plan city of hutchinson Hutchinson Area Transportation Service City Hall Community Event Center City Hall, Police, and Fire Master Plan city of lakeville Police Department Space Needs Analysis New Police Station city of minnetonka Public Safety Facility Study city of new ulm City Hall Remodeling city of owatonna Historic Fire Station city of prior lake New Police Station New City Hall city of richfield City Hall/Public Safety Facility city of stillwater Police Station Master Plan city of south st paul Space Needs Assessment 8 Wold Architects and Engineers address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 414 3822 fax number | 651 223 5646 email address | jdunning@woldae.com ball state university, muncie, IN | Bachelor of Architecture ball state university, muncie, IN | BS, Environmental Design In his role as Public Safety Planner, Joel will utilize his expertise to translate the goals and objectives into a highly functional and operational-based facility. He brings more than 20 years of municipal facility design experience to the table and will leverage that knowledge to bring the City of Lake Elmo the most current trends in operational-based facility design. PUBLIC SAFETY PLANNER JOEL DUNNING, AIA, LEED AP city of cottage grove New Public Safety/City Hall Facility Central Fire Station Replacement city of burnsville Space Needs Assessment City Hall/Police Additions/Renovations city of carver City Hall Replacement Facility city of eagan Police & City Hall Additions/ Renovations city of new hope Police/City Hall Needs Assessment New Po lice and City Hall city of farmington New Public Works New City Hall New Police Station New Fire Station No. 2 city of richfield New City Hall / Police / Fire Facility city of prior lake New Police Station New City Hall city of sauk rapids New City Hall New Police Department city of sartell New Police/Fire Station city of brooklyn park Police Station Master Plan Police Station Addition/Remodel Fire Station Master Plan O&M Building A&B Master Plan O&M Building C Addition O&M Building D Replacement city of coon rapids City-wide Facility Needs Assessment city of loretto Loretto Fire Study city of minneapolis New Emergency Operations Training Facility EOTF Apparatus Bay Addition Fire Stations Nos. 4, 5, 7, & 8 Remodels city of st. paul Police Headquarters Renovation New Public Safety Training Facility city of lakeville New Police Station C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 9 city of brooklyn park Police Station Additions/Renovations City Hall Master Plan O&M Master Plan O&M Campus Improvements Zanewood Community Center city of cottage grove New Central Fire Station city of burnsville City Hall Renovations Fire Station Master Planning excelsior fire district Bunk Room Renovation city of faribault Fire Station Renovation city of hutchinson Public Safety Master Plan city of minnetonka Public Safety Facility Study Public Safety Facility Addition & Renovation city of rosemount Public Works & Police Space Needs Study mcleod county Jail/LEC Addition Secure Entry meeker county Master Plan Government Services Building, Courthouse Security Family Services Remodel rice county Master Plan Government Services Addition/ Renovation Maintenance Facility yellow medicine county Justice Center Addition address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 437 4505 fax number | 651 223 5646 email address | jwollensak@woldae.com university of minnesota | Bachelor of Architecture university of minnesota | Master of Architecture As Project Manager for your project, Jake will combine his depth of experience in assessing client needs and goals to ensure your success. Jake will maintain this team’s consistency and accuracy throughout the process, and serve as the day-to- day-contact from Wold Architects and Engineers. His attention to detail and years of experience will guarantee project success. PROJECT MANAGER JAKE WOLLENSAK, AIA C | PROJECT TEAM 10 Wold Architects and Engineers LEAD PLANNER MELISSA STEIN address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 651 262 8709 fax number | 651 223 5646 email address | mstein@woldae.com north dakota state university | BS, Environ. Design north dakota state university | MA, Architecture Melissa will lead our architectural team as they develop the designs for the project. She has a great depth of experience in facility design and interior workplace layouts and will be a great asset to your project team. Melissa will work with you to accomplish technical, functional, and aesthetic objectives for new municipal facilities. city of blaine | Space Needs Analysis, New City Hall city of brooklyn park | City Hall Master Plan, City Hall Renovation, Police Addition/Renovation, Public Works - Various Projects city of hutchinson | City Hall, Police & Fire Masterplan city of minnetonka | Public Safety Study, Police and Fire Renovation and Addition city of richfield | City Hall Additions & Renovations, Fire Department Additions & Renovations city of st. paul | New Public Safety Training Facility for the St. Paul Police Department 2 LEAD DESIGNER PAIGE SULLIVAN address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 651 227 7773 fax number | 651 223 5646 email address | psullivan@woldae.com university of wisconsin | BS, Architecture university of minnesota | Master of Architecture Paige works with clients to define their needs by planning with functional relationships as a guide. Paige will be responsible for developing interior design for all projects throughout your facility She will also work with your team to develop options, analyze impacts, and provide benefit analysis for workplace strategies. city of coon rapids | Facilities Space Needs Assessment city of cottage grove | New Central Fire Station city of maplewood | Fire Station Needs Assessment city of minneapolis | Minneapolis Historic Fire Station Apparatus Addition city of minnetonka | Public Safety Facility Study, Public Safety Facility Addition/Renovations city of river falls | Police & Fire Station Study city of sartell | New Fire & Police Station city of south st paul | Space Needs Assessment C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 11 MECHANICAL LEAD JONATHAN LOOSE, PE, LEED AP ELECTRICAL LEAD BRADLEY JOHANNSEN, PE, LEED AP address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612709 2793 fax number | 651 223 5646 email address | bjohannsen@woldae.com university of iowa | BS, Electrical Engineering city of burnsville | Needs Assessment. Police and City Hall Renovation city of eagan | City Hall/Police Renovations city of minneapolis | Emergency Operations Training Facility. Facility Emergency Generator. city of new ulm | City Hall Remodel. Public Utilities. city of south st paul | Space Needs Assessment city of waseca | Federal Bureau of Prisons Facility. city of west st paul | City Hall Renovations city of carver | City Hall Replacement Facility Bradley will work with the City of Lake Elmo throughout the design process. He ensures quality through all phases of construction and guarantees uninterrupted service delivery for the life of the facility through efficient and reliable power systems. Bradley’s experience in the public sector gives him a deep understanding of the high level expectations of sustainable and seamless electrical systems. address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 382 5870 fax number | 651 223 5646 email address | jloose@woldae.com valparaiso university | BS, Mechanical Engineering city of burnsville | Police & City Hall Renovation. city of cottage grove | City Hall & Public Safety Facility city of eagan | City Hall/Police Renovations. city of richfield | City Hall & Public Safety Facility city of prior lake | City Hall & Public Safety Facility city of south st paul | Space Needs Assessment city of west st paul | City Hall Renovations city of hopkins | City Hall Space Needs Assessment city of brooklyn park | Police & City Hall Master Plan, O&M Campus Improvements, Police Station Addition/ Renovation Jonathan offers a systems coordination viewpoint to the planning and implementation phases. He will develop and manage a detailed schedule of progress milestones and track when critical decisions are necessary. Jonathan’s leadership promotes a balance of common sense engineering with effective space planning and potential costs. C | PROJECT TEAM 12 Wold Architects and Engineers BKBM ENGINEERS STRUCTURAL ENGINEERING office location | Minneapolis, MN primary contact | Andy Rauch, PE BKBM Engineers is a multi-discipline, professional engineering firm committed to excellence in design, on-schedule project completion, and exceeding customer expectations. Their expertise includes structural, civil, restoration, and industrial engineering, and have served on 95% of Wold’s projects for structural engineering in the last 25 years. Andy Rauch has extensive experience in structural design of reinforced concrete, post-tensioned concrete, structural steel, light-gauge steel, masonry, and wood structures. ANDERSON-JOHNSON ASSOCIATES CIVIL ENGINEERING & LANDSCAPE DESIGN office location | Minneapolis, MN primary contact | Dave Rey, PE Anderson-Johnson Associates has extensive experience in a variety of civil engineering activities for numerous public and private clients. Through Wold’s long-standing association with Anderson-Johnson Associates, the company provides civil engineering, site work, and landscape architectural services for 90% of Wold’s projects. Dave Rey has been practicing civil engineering in Minnesota since 1994. Dave is responsible for the development of construction documents, technical specifications, and construction administration. LOEFFLER CONSTRUCTION & CONSULTING COST ESTIMATING office location | Lakeville, MN primary contact | Doug Loeffler, LEED AP Doug Loeffler leads and delivers our pre-construction and construction services. With over 25 years of commercial construction experience, Wold relies on him even when a CM is contractually responsible for cost estimating. Doug remains in our projects from start to finish, adding a crucial balance ensuring that creative design solutions remain within the client’s budget. address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 747 9046 fax number | 651 223 5646 email address | mklein@woldae.com mankato technical college | Computer Programming LOW VOLTAGE DESIGNER MICHELLE KLEIN, RCDD, WD Michelle has been involved in telecommunications and datacomm for over 25 years. She worked as a network systems administrator for five years and spent eight years working in numerous technical roles, including WAN, voice, and data systems administration. Michelle has over 10 years’ experience specializing in structured cabling design for low voltage systems and voice and data systems design. city of eagan | Police and City Hall city of minnetonka | Public Safety Facility city of new hope | New City Hall & Police Facility city of sartell | New Police & Fire Station edina public schools | Security & Outside Plant projects farmington schools innovation days | Audio Video System minneapolis public schools | Structured Cabling Systems Design, Classroom Video Systems, Assessment Lab Analysis city of hastings | WAN Alternatives Analysis, Data Network Systems Design, PBX/IP Telephony Designs C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 13john mcnamarajoel dunningjake wollensakmelissa steinpaige sullivanjonathan loosebradley johannsenmichelle kleincity of minnetonka public safety facility addition/renovation P P P P P P city of eagan city hall & police addition/renovation P P P P P city of crystal new police facility P P P P P city of maplewood fire station study P P P P P redwood county justice center P P P P barnum transportation facility addition/renovation P P P P rice county highway facility addition/renovation P P P city of sartell new police & fire station P P P P city of wyoming city hall renovation P P P P P P city of little falls community center planning P P P P CURRENT PROJECTS C | PROJECT TEAM availability of the wold team The Wold team is available to begin work on this project as soon as we’re notified of our selection. We are committed to the City of Lake Elmo and will dedicate our time, staff & resources to ensure the City Hall and Fire Department Project is completed on time and on budget. hours & commitment of the wold team The time commitment of each team member will vary slightly throughout the project as we move from schematic design through construction. We have reviewed the current obligations of each committed team member and are confident that they will be able to provide the necessary effort for this project. There are no current obligations that will prevent any team members from participating at the necessary phase or level expected. As Project Manager, Jake is available to dedicate a significant percentage of his time to this project. His team is also available to respond immediately to the important challenges for this important project. He will be directly involved in all aspects of the project, managing the schedule and your project expectations. The below chart reflects the individuals that would be assigned to this team and current projects they are each working on. REFERENCES / SCHEDULE City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 17 CLIENT-CENTERED EXPERIENCE we know cities Wold has worked with a variety of municipal clients, both large and small. We understand the issues that today’s municipalities face, and we respond by helping our public sector clients to plan the most effective facility solutions. Our most recent and relevant projects are featured on the pages that follow. city of alexandria Police Station city of annandale City Hall Library Addition Fire Station Long-Range Plan Long-Range Plan/Facility Analysis city of berwyn, il New Fire Station Historic Fire Station Addition city of burnsville Police/Fire/City Hall Space Needs Assessment Police and City Hall Remodeling and Additions Station No. 1 Replacement city of circle pines City Hall city of cottage grove New City Hall and Public Safety Facility Fire Station Master Plan New Fire Station city of dekalb, il City Hall Addition and Renovation Public Works Facility Remodel Community Center Space Analysis Long-Range Space Needs Analysis Police Renovation Master Plan dekalb township, il Township Office Renovation/Addition Cold Storage Building city of east dubuque, il East Dubuque District Library city of excelsior City Hall Space Needs Study city of faribault Feasibility Study for a New Police Station Joint Law Enforcement Center Fire Station Remodel city of farmington Campus Master Plan New Police Station Public Works New Fire Station Fire Station Master Plan city of golden valley Municipal Facilities Assessment city of brooklyn park Police Station Planning Police Station Addition/Renovation Fire Station Master Plan city of hutchinson City Hall Remodel Event Center Vehicle Service Center Master Plan Farmer’s Market Pavilion Police, City Hall Fire Master Plan city of inver grove heights Space Needs Study city of jackson Airport Arrival and Departure Building Resource Center: Library and Senior Center city of kimball City Hall Facility Master Plan lake in the hills, il Public Works Facility Addition city of lakeville Police Space Needs Study New Police Station Heritage Center city of litchfield Joint Law Enforcement Center city of minneapolis EOTF Training Facility Fire Station Remodelings city of minnetonka Public Safety Facility Study Police and Fire Facility Public Safety Master Plan city of mounds view Community Center and City Hall Renovation city of new hope Police and City Hall Needs Assessment New Police Station New City Hall city of new ulm City Hall Historic Renovation village of north aurora, il Police Station city of novi, mi Po lice Gun Range Assessment Analysis city of oak grove Fire Station No. 2 city of olivia Police Department Study city of owatonna Fire Station Renovation Joint Law Enforcement Center Remodel city of prior lake Campus Master Plan New Police Station New City Hall city of red wing Joint Law Enforcement Center city of redwood falls Community Center Community Center Addition city of richfield City Hall, Police Station, Fire Station city of royal oak, mi Fire Station Farmers Market Addition Public Water Works city of shelby, mi Public Works city of south st. paul City, Police, Public Works, Fire Space Needs Study city of st. cloud Joint Law Enforcement Center Administration Facility city of st. paul Police Headquarters Renovation City Hall Renovation, City Hall Annex city of st. paul park New Police Station, Fire Station city of sterling heights, mi Fire Station No. 5 Senior Center city of stillwater Police Expansion Study Police Station Remodeling city of waconia Community Center Renovation excelsior fire district Station 1 and 2 Bunk Room Remodel city of hopkins City Hall Renovation and Addition city of west st. paul City Hall Master Plan Police Renovation C | PROJECT TEAMD | REFERENCES 18 Wold Architects and Engineers references Garrett Beck, Parks and Facilities Director 952 895 4516 CITY OF BURNSVILLE POLICE AND CITY HALL RENOVATIONS BURNSVILLE, MINNESOTA After completing a space needs assessment, Wold began to design and implement the addition and renovation project for the City of Burnsville, including their city hall and police department. Wold performed a comprehensive space needs assessment of city facilities to identify inefficiencies in space usage and long term maintenance needs for each facility. The facilities studied included the police department, city hall, fire stations 1 & 2, and maintenance facility. The addition and renovations focus on improvements to the police department to address their space deficiencies, which included organization of the space, evidence processing, and storage of critical police vehicles. In addition to the police department, the renovation to city hall addresses space needs in meeting space, handicap accessible restrooms, and a community meeting space. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 19 references Kirk McDonald, City Manager 763 531 5112 CITY OF NEW HOPE POLICE & CITY HALL NEW HOPE, MINNESOTA The City of New Hope commissioned an analysis of their existing buildings that determined space deficiencies at their existing police and city hall facilities. The analysis provided multiple options for renovating or building new at their existing civic center site that would best accommodate city government operations. Moving forward with building new on their current pool site, the City of New Hope assembled a citizen’s task force to incorporate community voices into a facility that functions as a beacon of pride for the residents. The city hall and police facility is the focal point of the civic center while respecting both the surrounding park and neighborhood and the existing buildings on site. The design stresses the need for safety and security resulting from an active shooter event at the existing city hall, and ensures that staff, officials, and the public alike feel secure while remaining an accessible resource to the City of New Hope. D | REFERENCES 20 Wold Architects and Engineers Wold has been working with the City of Brooklyn Park since 2011, when they sought careful planning for their municipal facilities and deliberate renovations, replacements, and improvements that would ensure efficient, long-term solutions that serve their constituents. additions and renovations for the brooklyn park police department Faced with a population surge of 5,000, the City of Brooklyn Park needed to update their police facility in order to anticipate their long-term growth and lack of space for necessary functions such as conference/interview space and vehicle storage. The additions and renovations reorganized the layout of the department to free up previously underutilized space while creating a more comfortable work environment reflective of its staff and culture. New, cleared space now functions as necessary meeting rooms. To protect the city’s investments in vehicles and technology, a heated garage houses 38 vehicles that have sensitive computers and equipment. The design incorporates added drug evidence and property storage, expanded men’s and women’s locker rooms, and modernized evidence processing areas. modernization at the operations & maintenance (o&m) campus Wold has served the City of Brooklyn Park as the architectural & engineering team on a master contract at their O&M campus since 2011. To best serve the city, Wold first completed a master plan for modernizations and improvements. At three old buildings (A - utilities, B - parks, and C- utilities), reorganization of underutilized space became integral to the improvements in order to fix deficiencies. By collaborating with Operations and Maintenance staff, the design created new and modernized work environments and provided highly specialized spaces, including a wood shop and building workshop. In addition to the master planned improvements at old facilities, Brooklyn Park replaced their old wood storage building with a new vehicle garage with a drive-through solution, minimizing potential damage to walls and floors and protecting the city’s investments in road maintenance equipment. The projects all remain respectful of the client’s budget without sacrificing quality of the buildings. OUR RELATIONSHIP WITH THE CITY OF BROOKLYN PARK IMPROVEMENTS & MODERNIZATION D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 21 D | REFERENCES city hall master plan addition and renovation Looking at modern work place trends and flexible office environments was the focus for the study that resulted in an overall master plan for city hall that will improve the customer experience with a shared and expanded lobby, fewer service desks, and departmental organization that focuses on efficiency, collaboration, and functionality. The design solution for City Hall included relocation of their busy license center to a new addition that allowed separation of the public that were only there for license business from the rest of the public that were there for other public services. The City determined that a more centralized counter would be easier for the public and would allow for sharing of responsibilities by staff, thereby giving a better customer experience. This also allowed expansion of staff areas into areas being used for public circulation. With safety and security being a top priority, time was spent with public safety staff to determine what should be incorporated into the design solution that would give the public and staff a safer city hall. Features include more private meeting space, open public counters with security shutters that can be activated with a duress alarm, ballistic resistant materials built into the public counters and into the council chambers and two means of exiting from staff counter areas. 22 Wold Architects and Engineers references Pete Koerner, Public Safety Director 651 458 6014 Jennifer Levitt, City Administrator 651 458 2890 CITY OF COTTAGE GROVE PUBLIC SAFETY & CITY HALL COTTAGE GROVE, MINNESOTA Wold Architects and Engineers was hired by the City of Cottage Grove to revisit an earlier space needs assessment and design a new public safety/city hall facility. The design of the public safety and city hall confirmed operations and considered future growth projections for civic departments. The resulting building is a transparent, adaptable, and comfortable place for visitors and staff alike. A breakroom, fitness room, and other staff spaces are shared between public safety and city hall staffers. The new facility uses the spacious and pastoral site to its advantage; patios overlook Ravine Park and the natural topography allows for a tuck-under garage. The design satisfies the guiding principles established during the master plan for the facility that focus on spaces that are interactive and collaborative while showing pride, stability, and success of the City of Cottage Grove on their vibrant civic campus. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 23 reference Rick Redenius, Fire Chief 651 458 2855 CITY OF COTTAGE GROVE CENTRAL FIRE STATION COTTAGE GROVE, MINNESOTA After performing a comprehensive master plan, Wold Architects and Engineers was retained by the City of Cottage Grove to design and implement their new central fire station that consolidates two old fire stations. The new station’s lobby is user-friendly and welcoming to the community, where a history display case reflects the legacy and history of the Cottage Grove Fire Department. The station encourages flexibility by creating not only a balanced work environment but also adaptable spaces for training—classrooms and a training mezzanine—that plans for the future growth of the city and their fire operations. The new station’s second story is designed to support the operations that have shifted from a paid-on-call duty crew to a full time duty crew housed at the station with dorm rooms, a full kitchen, lounge space, and terrace patio. D | REFERENCES 24 Wold Architects and Engineers Wold worked with the City of Richfield to complete a preliminary program and schematic design for a new fire station, police station, and city hall. The new facility was master planned on the existing site, with the existing fire station, city hall, and police department remaining operational through completion. The adjacent neighborhood is residential in character and the site is located along the busy Portland Avenue corridor. Segregation of staff, police, fire, and visitor traffic and parking was given specific attention to ensure safe and efficient vehicular egress. Another emphasis of this project was the synthesis of municipal functions within the park district amenities which share the balance of the site. CITY OF RICHFIELD CITY HALL & PUBLIC SAFETY RICHFIELD, MN references Wayne Kewitsch, Fire Chief 612 243 4500 Jay Henthorne, Chief of Police 612 861 9828 D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 25 CITY OF LAKEVILLE POLICE STATION LAKEVILLE, MN Faced with nearly 5% population annual growth, the City of Lakeville hired Wold to conduct a space needs analysis of the police department to determine appropriate responses to their impending police staffing and service needs. Wold provided the city with:• Space needs/utilization study• Projected department space needs• Developed options for the city• Feasibility and cost analysis of expansion and remodeling vs. new facility Wold provided the city with full build- out and phased build-out cost estimates as well as site and parking analyses for each option. The city opted to build a new facility on a new site. Wold is now working with the City of Lakeville to re-purpose the former police facility into the Heritage Center— housing a senior center, historical society and Yellow Ribbon Center for the city. reference John Kormmann, Deputy Chief 952 985 4802 D | REFERENCES 26 Wold Architects and Engineers references John Vance, Fire Chief 952 939 8333 Scott Boerboom, Police Chief 952 939 8551 CITY OF MINNETONKA PUBLIC SAFETY FACILITY MINNETONKA, MINNESOTA The City of Minnetonka is working with Wold to develop and implement plans for a public safety (police & fire) and city hall facility. After a comprehensive public safety study, Wold was retained to design and implement the solutions for the new public safety facility. The design addresses space deficiencies for the City of Minnetonka’s growing fire and police departments. The planning group determined the need for a facility that is more welcoming to the public, accommodates future growth of the department, and provides adequate space for training and an EOC. The plan for the addition offers distinct zones of separation between the apparatus bays and operational areas in order to mitigate chemical toxins associated with fire operations without compromising response times for the department. Dedicated space for public engagement and education, including a lobby that houses historical artifacts and an old fire engine, completes the design. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 27 reference Dianne Miller, Assistant City Manager 651 675 5014 CITY OF EAGAN POLICE & CITY HALL EAGAN, MINNESOTA Wold was hired by the City of Eagan to confirm space needs for both the city hall and police facility, providing solutions that would modernize operations and improve departmental efficiency as well as customer service. The solution for the City of Eagan included both additions and full renovation of all spaces in the police department and city hall. City leadership was committed to modernizing the building and providing spaces for staff to be more effective in serving the community. The overall goals included:• Improved daylighting to all spaces• New lobby spaces that are more welcoming to the community• Flexible training spaces for staff that can also be used by the community• Collocation of departments in both police and city hall to improve customer service• Covered vehicle parking for police vehicles• Integrated staff collaboration areas to improve staff efficiency D | REFERENCES The aging village hall for the City of Carver was in need of replacement and was beyond saving. A previous citizens’ committee looked at various sites but ultimately recommended a replacement city hall be constructed in the historic downtown area. Utilizing the citizens’ committee’s recommendation, the Carver City Hall design reflects the character of their downtown and maintains the storefront architecture of the rest of the historic district. An additional recommendation by this committee created a large scale meeting room with a commercial kitchen located on the main level with connections and views to the street and river. reference Brent Mareck, City Manager 952 448 8737 CARVER CITY HALL REPLACEMENT CARVER, MINNESOTA D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 29 D | REFERENCES REFERENCES city of cottage grove Public Safety and City Hall Jennifer Levitt, City Administrator 651 458 2890 Pete Koerner, Police Chief 651 458 2850 Rick Redenius, Fire Chief 651 458 2885 city of new hope Police and City Hall Kirk McDonald, City Manager 763 531 5112 city of minnetonka Public Safety Facility John Vance, Fire Chief 952 939 8333 Scott Boerboom, Police Chief 952 939 8551 city of burnsville Police & City Hall, Fire Station Study Garrett Beck, recreation and Facilities Director 952 895 4516 Tanya Schwartz, Police Chief 952 895 4593 “AFTER WORKING WITH MANY FIRMS, I REALIZED THAT WOLD IS DIFFERENT. OTHER FIRMS ARE THERE FOR THE PROJECT; WOLD IS JUST THERE.” tom burrows, capital planning and project management dakota county 30 Wold Architects and Engineers D | REFERENCES PROJECT SCHEDULE The Project Manager is responsible for managing the schedule. Wold will accomplish this by first working to establish a milestone schedule for the project. We will then develop a detailed Outcome Based Agenda for all meetings that we feel are needed to accomplish that milestone schedule. You’ll find that we won’t meet just because there is a regular meeting scheduled on the calendar. We meet to make decisions and move projects forward. We will not conclude each meeting until the tasks on the agenda are accomplished. As the project progresses, the Project Manager will monitor the performance and input of all participants to assure that information is available and distributed as required and that tasks are completed in a timely manner. The key to successful schedule management is the whole-hearted partnering of the entire project team. Wold staff and consultants have teamed on numerous past projects and have a proven record of serving and listening to clients and responding to their needs. 2020 2021 2022 F M A M J J A S O N D J F M A M J J A S O N D J F M A/E Selection & Approval Selection of Preferred Option Schematic Design Approval Design Development Approval Construction Documents Approval Bidding Construction Administration (Phased depending on preferred option) Occupancy Phase 1 - Additions Phase 2 - Renovation OTHER PERTINENT INFORMATION 32 Wold Architects and Engineers To achieve your goals, the following are processes which will center on our philosophy of focusing on your mission: a participatory planning & staff engagement process • Wold listens carefully• All interests have input and all options are explored• Achieve ownership of the outcome• The outcome is an effective facility that is highly functional and aesthetically pleasing program development • Begin with a firm confirmation of your previous efforts• Listen and work with you to establish project goals, objectives, and guiding principles• Explore options and develop solutions• The outcome is a solution that meets the established criteria and budget a design process • Designing for the City of Lake Elmo’s community vision• Designing for a high performance workplace utilizing sustainable approaches and operational efficiencies• Designing for a flexible and adaptable city hall and police facility a sustainable design process • In-house engineering expertise to lead you through systems life cycle discussions• Discussions regarding all of the metrics and outcomes to tailor a strategy to your needs a cost management process • Helps manage total project cost• Starts with our previous budgeting efforts and confirms building construction cost and all related costs for site and building fit-out• Proactive approach to cost management during all phases of design OUR PROCESS ACHIEVES THE BEST OPERATIONAL SOLUTION E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 33 When we begin any project, we always start with one simple question: What are your goals for your city? The answers to this simple question become the foundation for everything we do in our study, and guide our entire process. Our approach to collaboration—what we call our Participatory Planning Process—brings multiple stakeholders together to represent the views and beliefs of your entire community. We facilitate discussions to define criteria specific and relative to your goals for the study and build our approach upon these criteria. This group typically contains representatives of each department and city leadership. We team with your leadership and established committees, meeting with you regularly (on your schedule), listening to your needs, and designing solutions for the unique needs of your facility. From meeting to meeting, the planning group will be able to see evidence of how their input is directly impacting and modifying the plan to best meet the needs of your city. At the end of each phase, our solution is formally presented to the City Council for review and approval to ensure that the direction is meeting the city’s goals. As each phase progresses we continue to meet with your staff to get down into the detail so the plan not only has their ownership, but also reflects priorities when difficult decisions need to be made. This is another critical step in making sure the facility solution meets your goals and needs, not ours. Our process is unique and seeks first to understand you. The plans and solutions we have developed for other clients will not simply be replicated for your city, since your needs and challenges are unique and deserve a fresh, unique approach. Your goals, expectations, and values will be reflected in the final reports and final solutions. We listen to what you say, and the outcomes will be rewarding and successful because of this benefit we bring to our clients. OUR TEAM WILL PROVIDE YOU WITH THE NEEDED EXPERTISE, GUIDANCE, AND FACT-BASED INFORMATION TO HELP YOU THROUGH YOUR CITY HALL AND FIRE STATION PROJECT! A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT E | OTHER PERTINENT INFORMATION 34 Wold Architects and Engineers listening / ownership process Successful municipal facility planning extracts as much user- based input as possible, while at the same time stays within the city’s philosophy and guidelines. Municipal planning is a delicate balance between end-user “wants” and administration and City Council’s expectations. Issues of equity, durability, quality and maintainability must be safe-guarded at all times, yet the end-users expect a high level of functionality, flexibility, and individuality. The key is to develop ownership of decisions for all levels of the school’s organization. Through Wold’s guidance, the end-users understand clearly what to expect on move-in day. successful planning results in user pride and ownership Creating ownership can only be successful if the participants believe their issues are being heard and acted upon. Wold knows how to lead a group to consensus through careful listening, asking the right questions, and maintaining focus. Our client service approach to planning begins and ends with you and the City Council. An early workshop with all participants provides the guiding principles and input format for project success. A Core Planning Group, with decision- making abilities, becomes the backbone of the process. Option generation and recommendations are made to the Core Planning Group and the City Council. Since 1968, we have worked almost exclusively with public sector clients. We understand that public sector facilities have many stakeholders involved and we reach out to all of them when leading a design challenge, because each group introduces a different set of project expectations. Wold’s planning process saves costly changes during construction. Our unified design approach with input from all stakeholders ensures a design that is embraced throughout the organization and throughout the community. A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT (CONTINUED) E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 35 The Wold team believes that successful facilities are those that include a great deal of participation that engages building users, staff, and the community. Wold has developed a “Participatory Planning Process” to make this planning and programming effort come to life. Facility planning is an interactive process. Each participant’s specific needs and objectives must be understood and every attempt must be made to meet those needs and objectives. Wold specializes in facilitating this ongoing site-based team process. We understand how to bring groups together and gain consensus. core planning group The Core Planning Group consists of key decision makers who would work to evaluate design options using criteria established by the group, prior to recommendation to the City Council for approval. Among the issues that the Core Planning Group will decide when presented recommendations by the Wold team:• Project objectives• Needs list• Functional options guidelines for a successful participatory planning process • Core Planning Group requests information from input givers; input givers’ role is for input, not consensus decision• The more efficient the Core Planning Group, the faster the project can develop• We understand the importance of giving your departmental staff a voice in solutions while still maintaining the overall objectives and budget of the project. our unified planning & design approach ensures input from all stakeholders We meet with your stakeholders, on their schedules, to determine needs and desires for each individual space being planned, from room organization and orientation, down to the smallest details, like storage types, electrical outlet placement and door hardware. This input is clearly documented and distributed to all participants, then directly transmitted to the Core Planning Group’s review. We will continue to ask questions to understand the functional and operational relationships of all of the city’s departments. Working with the Core Planning Group, we will use this information to find the optimum organization of departments in the city hall and police department. A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT CITY COUNCIL FIRE/ PUBLIC SAFETY OTHER STAKE- HOLDERS FACILITIES CITY STAFF CORE PLANNING GROUP I NPUT GIVERSPUBLIC WORKS E | OTHER PERTINENT INFORMATION 36 Wold Architects and Engineers program development The goal of the Wold team is to make the entire process of planning for public facilities predictable and enjoyable. Our approach includes a process for engaging the users and supervisors in an interactive process that produces a high level of ownership of the final solution. Preliminary and validation meetings assure that all needs are accurately defined and any policy issues are identified early on. The final program is crucial to the success of the facility design. The final outcome of this phase will be a one-of-a-kind solution for the City of Lake Elmo and the greater community. Our user-specific product is a cut above traditional programming documents that often simply produce room data sheets. Our program documents are structured as “dialogue documents” illustrating the interface between organizational structures and the resulting space implications. The documents are clearly written and highlight the decision making criteria and process used to identify the key design issues. These provide a clear method for delivery of new facilities. This process answers these fundamental questions: • How big should the spaces be?• How much future expansion should be anticipated and when will it be needed?• How much future expansion should be built-in versus added later?• What are your goals for sustainability?• How will emerging technology impact infrastructure needs?• How will emerging management structures impact space needs?• How much should be budgeted for today? For tomorrow? Our team brings significant experience and understanding from working on common and unique issues within other public agencies across the Midwest. Our method stresses time spent on-site conducting interviews and observing user needs. This process is the result of a clear understanding that the most important design criteria is always derived from the people that will eventually use the facility. While simple in concept, this assures that the right questions are asked and does not impose preconceived philosophies on the client. Since the average lifespan of any public facility in America is 40-50 years, serious planning efforts must seek to anticipate future growth and changes in how you deliver services. We bring our broad experience in municipal design to you and will assist you in assessing future growth by analyzing present and anticipated management goals, researching local demographics and assessing trends. PROGRAM DEVELOPMENT E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 37 entry LOBBY DEPARTMENTS DEPARTMENTS A DESIGN PROCESS FOR CITY HALL FACILITIES Functional responses will start and end with listening to how the city currently operates and what would be the ideal way to operate. We understand the need to provide quality city services. Wold has a history of designing facilities to support state-of-the-art operational approaches where functionality is a high priority in achieving client goals. We will do this by: • Planning your city hall to fit into your operational needs, overall city functions and mission. We listen to your goals and respond with design solutions.• Challenging operational approaches to determine functional models for the City of Lake Elmo at appropriate settings.• Testing the design against operational models during a scenario development process so that no stone is left unturned, and the city receives a highly functional solution that meets your objectives. we believe city hall design begins with a similar mission: Supporting the city’s customer service mission while enhancing staff interaction. With this as our focus, we can begin to design with function driving internal organization. City hall design typically follows one of two organizational models. One generates from a central focus, sometimes referred to as a central service counter design. The second follows a linear focus which is often referred to as a “Hub and Spoke” design. Clear customer orientation is critical in city hall design to avoid the “government runaround.” The content below illustrates these two organizational models. central In the central service counter model, the public only has to find one counter to get services. The large open lobby provides circulation space for public functions such as the council chambers and provide overflow and gathering space for council meetings. Often flanking the service counter are smaller meeting rooms that are used for informal meetings with customers, contractors, or council members meeting with constituents. linear In the more linear “Hub & Spoke” design the “Hub” provides the entry focus and relationship to council chambers while the “Spokes” (corridors) provide the connection to large city departments. Critical to the linear design is clear orientation. Signage may play a role in effective orientation. Sub-lobbies connected to the “Spokes” (corridors) play a role in creating a node or focus for the department. entry LOBBY DEPARTMENTSPUBLIC SERVICEE | OTHER PERTINENT INFORMATION 38 Wold Architects and Engineers E | OTHER PERTINENT INFORMATION DESIGN FACTORS, FIRE STATIONS FOR FIRE FACILITIES detailed fire station expertise Based on our experience working on other fire facilities, and considering operational concerns from our previous fire station projects, the following list represents potential fire station design factors to consider during the design of your new facility. efficient response time • Easy access to firefighters’ gear • Easy access to engines, reserve vehicles, hazardous materials response trailer and supporting equipment • Easy access to major city streets • Supports and enhances your ISO rating safety and security • Drive-through apparatus bay reduces obstructed operating sight lines • Careful apron design and vehicle driveways/sight lines promoting clear visibility • Contamination control with enclosed ventilated gear storage spaces • Separate zones for decontamination • Enclosed, ventilated rooms for fire gear maintenance and cleaning adequate training spaces • Flexible for various training and meeting uses • Plan for the whole station to be used for training durability • Room for department expansion and continued community growth • Materials that can withstand 24-hour use • Flexibility in space definition fire fighter living spaces • Appropriate sleeping rooms which allow privacy without disruption from other adjacent activities • Provide a day room which promotes firefighter interaction without disruption • Consider day lighting/activities promoting wellness • Modern station alerting systems that promote fire fighter health and wellness • Integrated lighting control system design standards • Construct to “Essential Services” standards • Utilize ICC 500 Standards for Storm Shelter • Secure administrative, emergency personnel and equipment areas • Integrating solutions within NFPA standards apparatus bays • Secure, drive-through garages • Rescue vehicles, fire trucks and support vehicles use flexible apparatus bays • In-floor heat for better energy performance and cleanliness • Vehicle exhaust capture systems economy • Derive the most for each dollar spent • Balance operational costs, while providing a quality facility that allows the fire department to continue achieving its public safety mission City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 39 E | OTHER PERTINENT INFORMATION EMBRACING THE DIGITAL AGE WEB-BASED COMMUNICATION, B.I.M. & 3D IMAGING CAPABILITIES 3D design tools Building Information Modeling (B.I.M.) software is used on all Wold projects. It is the latest technology-based tool employed by progressive architects and engineers for design and the production of digital contract documents. Commonly referred to as a three-dimensional modeling software, B.I.M. is in fact a high-powered database of all of the hundreds of elements that make up a complete set of construction drawings. Where traditional CAD software required a laborious process of layering, linking, referencing and re-referencing of multiple digital files – B.I.M. manages all of the information related to a specific project in a single file that can be accessed simultaneously by the entire design team. Thus the likelihood for human error is reduced. Enhanced three-dimensional imaging and virtual walk- throughs mean fewer surprises. By providing more accurately visuals of what the final product will look like long before construction begins, you can be assured that your staff will have greater ownership of their new spaces and will be satisfied when it comes time to move in. Not only is B.I.M a great way to translate project goals into reality, we also integrate our mechanical, electrical and structural components into the final model, which enhances project coordination and reduces conflicts that often occur during construction. virtual reality As community designers, we know empathy is an important ability if we desire to be of service to communities. Listening in order to understand people's dreams is crucial to building stakeholder ownership. When we help you translate your vision and dreams into a brick and mortar building, we have found that virtual reality systems can help with common understanding like no other technology can. This technology allows stakeholders to walk through the spaces and virtually gain an understanding of how the space will function in real life. This technology continues to evolve and, as a firm, we are embracing this tool not as something extra, but something needed in order to help our clients envision the final product well before construction happens. 40 Wold Architects and Engineers We believe the best design solution requires careful planning and design of the furniture and equipment that go into the building. To this end, we will work with you on the goals and objectives for the furniture that goes into each space. We will also facilitate discussions on strategies for reuse of existing furniture and equipment and where new is needed. This effort will take place during design to ensure the detail of what goes into each office area is properly coordinated prior to completion of the construction drawings. This work is included in our fee proposal at no additional charge. We also offer complete design and procurement services for the actual bidding and purchasing of the furniture, signage and blinds that will be needed in the building. We will use the information gathered during the design process as a starting point. TECHNOLOGY DESIGN FURNITURE SELECTION/ PROCUREMENT Integration of technology into the final solution will be critical in meeting the needs of the fire department long-term. Technology is changing faster than ever and as a firm, we determined that having that expertise in-house would be a benefit to our clients even if we you have an existing technology provider or an IT department that can implement projects. Our technology team will meet with your IT department and fire department staff to determine the needs of the project and what technology needs to be included in the bidding process and what might be purchased separately. This work is done as part of our Basic Services. Additionally, we can assist the City in bidding this technology, whether it is for the integration of the station alerting system, antenna and radio equipment or for the audio and visual technology that will be integrated into the office area and living areas of the station. A DESIGN PROCESS TECHNOLOGY AND FURNITURE E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 41 A COST MANAGEMENT PROCESS BUDGET MANAGEMENT Our reputation relies upon accurate cost estimation and budget management. Our successful methodology approaches budget management as an ongoing task. We believe that the first 20% of the decisions made affect 80% of overall cost. With public funding involved, we understand the importance of quality estimating from the beginning of the planning and programming phase in assuring cost control and project success when design and construction phases begin. Consulting cost estimators, trend analysis, and internal cost estimators ensure an effective cost benefit analysis starting at the study/pre-planning stage and continuing through all the project phases. The public sector clients we serve require this level of attention in order to effectively manage the public funds involved in the process. We maintain a long-term relationship with our consultant, Loeffler Cost Estimating, who runs detailed cost estimates on the proposed solutions to confirm budget accuracy. This data, coupled with Loeffler’s knowledge of local costs, labor base, and other economic trends, will be used as a tool to make decisions, and to ensure your projects are within budget. trends We maintain a file of regional building projects that gets updated quarterly. We have the ability to average gross costs for each specification and relate that cost to a particular building type in the public sector market. staff Our staff will complete detailed material take-offs and cost estimates at intermittent phases. These estimates are checked against the regional trends. experts In addition to the estimates done by Loeffler, during the later stages of Design Development and Contract Documentation, we call on contractors and regional partners to check our numbers and verify costs. This final check assures us that the project is designed to meet the current market and adhere to budgets. We always strive to improve and learn from our bidding experiences. Factors include the often volatile nature of purchasing materials; for example, when the price of copper goes up, so too does electrical wiring and plumbing piping; as steel prices increase, structural steel, sprinkler and heating pipe, and sheet metal ductwork are all affected. Fluctuations in crude oil prices change pricing for construction heating, bituminous, and roofing. As a result of these moving parts, we are continually reviewing these trends, talking with contractors, and adjusting our numbers based on our most recently bid projects. COST trends staff experts KEEPING IN CLOSE CONTACT WITH THE CONSTRUCTION COMMUNITY HELPS US RESPOND TO ADJUST PROJECT ESTIMATES. IT IS OUR GOAL TO DESIGN PROJECTS TO MATCH THE BUDGET, GETTING THE CITY THE LARGEST WORK SCOPE THE BUDGET ALLOWS. E | OTHER PERTINENT INFORMATION 42 Wold Architects and Engineers A SUSTAINABLE DESIGN PROCESS energy modeling An energy model establishes a common baseline to accurately model the energy performance and utility costs savings of each option. The model’s system components are fine tuned to reflect actual consumption of electricity, natural gas, fuel oil and water. life cycle costs We quantify the cost of options over their useful life. The life cycle costs are useful to capture not only the first costs to construct and the energy costs to operate, but also to account for variations in periodic and regular maintenance, and finally replacement costs at the end of a systems useful life. cost estimates Useful Life Cycle data starts with accurate project cost estimates. All our work is in the public sector work. We understand that successful projects are within budget. Our three prong approach in monitoring construction trends, relying on industry experts and drawing on staff experience ensures accurate project budgeting. finding a balance In understanding sustainable goals it is important to understand that each choice you make as a client is based on a balance of three basic and often competing criteria: First Cost, Quality Environment, and Operating Costs. Emphasizing one of these criteria has an inverse effect upon each of the others. For example, minimizing first costs may lead to compromises that impact the quality of the environment in interior spaces, or even lead to higher operation costs than what would have been realized with additional first cost investments. Our approach will walk you through a number of different areas of focus to determine those goals and develop solutions for those specific choices. We encourage dialogue with our clients to elevate their understanding as it relates to their facility issues, and to understand their level of interest in applying various strategies. We know that the key principals of sustainable design can, and should to some degree, apply to all projects which we undertake. Wold believes that a solid design strategy automatically incorporates elements of sustainability, but we also believe that our clients’ expectations are the primary goal on any of our projects. As architects practicing in a changing world and as our public clients support sustainability issues in their communities, Wold has developed an understanding and approach towards sustainable design. All facilities built need to reflect the best practices in sustainable design. As building technologies continue to advance we strive to research applicable resources that may be integrated into our designs. E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 43 expertise • Heating and ventilation systems• Boiler plant design• Chilled water plant design• Plumbing systems• Fire protection systems• Geothermal systems• Ice storage• Building automation systems• Power studies• Power distribution systems• Grounding and lightning protection systems• Emergency and back-up generator systems• PA/sound systems• Master clock and program systems• Voice and data systems• TV/video systems• Card access systems• Camera/video surveillance systems• Building security systems• Fire alarm systems• Lighting design services • LEED certification• Energy Star certification• Sustainable design• Facility analyses• Facility planning• Schematic design• Design development• Construction documents• Code/life safety upgrades• Energy analyses/rebate assistance• Construction administration• On-site observation• Commissioning• Post-occupancy evaluation• Project management benefits • Our LEED accredited architectural and engineering personnel have worked together on projects for over 50 regional public agencies• Improved communication between the architects, engineers, and all client stakeholders• Schedule, budgets, and overall performance are more informed and therefore more accurate and better- suited for the client• Tailored and well-coordinated contract drawings and specifications better reflect your needs• Cohesive integration of sustainable systems between architecture and engineering components Wold believes that the key to success for a project is a coordinated effort between the architect and the mechanical and electrical engineering team. Therefore, we have developed in-house engineering to facilitate coordination and provide the highest quality service for our clients. Below is an overview of the expertise and services of our in-house engineers, and the benefits we see for our clients by providing engineering within our organization: WOLD IN-HOUSE ENGINEERING COORDINATED & SUSTAINABLE HIGH PERFORMANCE DESIGN E | OTHER PERTINENT INFORMATION 44 Wold Architects and Engineers CONSTRUCTION ADMINISTRATION A CONSISTENT TEAM FROM BEGINNING TO END Our efforts during construction never begin with a hand-off to a construction observation person. The entire Wold team who was involved with the project’s development remain on-duty when construction begins. This approach brings consistency and accountability when interpreting the design intent during implementation. construction coordination & administration • It is integral to the success of the project that the Owner and design team maintain a collaborative relationship during construction. Some of our involvement to resolve construction claims include:• Evaluating all claims to ensure the city receives fair value• Rejecting claims that are not supported by the construction documents• Modifying claim amounts to match fair value• Provide written responses on claims supporting the city’s position• Adding deadlines on claim responses to force resolutions in a timely manner• Include language in the contract documents that lets the city determine the course for dispute resolution• Support the city with documentation to present in arbitration• Make recommendations on the strength of the city’s position to determine which dispute resolution track should be taken change order philosophy A thorough understanding of the existing building conditions and a quality set of construction documents are the best defense against change orders. We are relentless when investigating the given conditions of your facilities to minimize the surprises. Once on site, a team-oriented approach with the construction trades creates an environment for developing no-cost solutions to unforeseen conditions. If legitimate revisions are required, we focus on ensuring that our client receives the added value at a fair price. We first review the submitted costs and then recommend acceptance, modification, or rejection depending on the validity of the costs before recommending a change order. Wold does not charge our clients to resolve their unexpected surprises as a benefit of our fixed fee approach. E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 45 teamwork Regardless of the delivery method, we understand it is a matter of building a collaborative relationship between the owner, architect and builder to ensure that the goals and objectives are clearly communicated and executed. Whether the builder is part of the team from the onset or becomes involved after the bidding process, Wold’s approach to project coordination, quality control and construction administration fosters a collaborative relationship. Most of our work has been under a Construction Manager delivery method and the most important lesson learned in the local industry is that there are great companies ready to help clients with challenging projects like yours. A good CM partner will be able to provide the team great value in proactive budget and schedule management. another set of eyes A collaborative process involves different voices in the conversation. We work directly with CMs during design to discuss how the solutions would be built to ensure the designs represent a reality for construction in lieu of a generic or theoretical approach that could result in delays and change orders for you. Their input also gives us perspective on available materials and items with longer lead times to build the most affordable and effective solution. a common message A big part of our process is updating you during important milestones. We work together with CMs to build a common message for communications and presentations to ensure consistency and political accuracy on all topics, no matter the size of the group. proactive construction approach Working with CMs during the design allows them an opportunity to better understand our needs for shop drawings and submittals so they can facilitate getting those to us early in the process to minimize schedule issues. Our open communication lets us know what construction items are coming up that will require our attention in the field so we can plan accordingly. We are able to stay ahead of all aspects of construction to allow CMs to manage trade contractors effectively to minimize disruption of construction. we don’t do less! This is a case where more is more. Wold still performs our own cost estimates at every phase. We don’t limit the number of meetings on site or our time in the field. We don’t assume CMs will cover an item so we don’t have to. The involvement of CMs in the process is seen as an added resource to us, not a way to limit our services. We believe this is a complicated process that requires our full attention to make sure the final outcome exceeds your expectations. our experience with construction managers • McGough Construction, Ramsey County Jail, Barnum Transportation Facility • Kraus-Anderson Construction, Cottage Grove Fire Station, City of Hopkins City Hall Renovation, Minnetonka Public Safety Facility, Burnsville Police and City Hall Renovation • Market and Johnson, St. Croix County Senior Living Facility • Adolfson & Peterson: Idalia School, Otis School EXPERIENCE WITH CONSTRUCTION MANAGERS E | OTHER PERTINENT INFORMATION PROOF OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 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CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 8/30/2019 Cobb Strecker Dunphy &Zimmermann225SouthSixthStreetSuite1900MinneapolisMN55402 Joy Langer 612-349-2449 jlanger@csdz.com RLI Insurance Company 13056 Berkley Insurance Company 32603WoldArchitectsInc.dba Wold Architects &Engineers Inc332MinnesotaStSteW2000StPaulMN55101 232502955 A X 2,000,000 X 1,000,000 X Contr Liab per 10,000 X Policy &XCU 2,000,000 4,000,000 X X PSB0004011 9/1/2019 9/1/2020 4,000,000 A 1,000,000 X X PSA0001561 9/1/2019 9/1/2020 A X X 5,000,000PSE00030669/1/2019 9/1/2020 5,000,000 A X N PSW0002147 9/1/2019 9/1/2020 1,000,000 1,000,000 1,000,000 BA Architect/Engineer Prof LiabProperty-Blanket Contents AEC903350400PSB0004011 9/1/20199/1/2019 9/1/20209/1/2020 Ea Claim:$5,000,000ReplaceCost/Special Aggreg:$7,000,000$2,710,000 FOR BID PURPOSES ONLY. SAMPLE COMPANY -MNSAMPLEADDRESSSAMPLECITY/STATE/ZIP A/E FEES 50 Wold Architects and Engineers Wold proposes establishing a fixed fee at the project onset. We provide a comprehensive package of professional design and management services for each of our clients. All engineering and consultant services are provided in our fee. We believe that by establishing a fixed fee for each project, based on an agreed construction cost, this eliminates the potentially negative dialog that often happens regarding extra services. Our basic services contract with you goes well beyond what some other architectural firms would provide. Our commitment to you is to agree on a fixed fee and not request additional fees unless the scope of the project changes significantly. We consistently propose fixed fees based on a percentage of the approved construction cost and for projects that include both additions and renovation, our proposed fixed fee would be 7.0% of the construction cost. Below is an example of how we would arrive at a fixed fee for the work. We would enjoy a discussion with you on our assumptions and would adjust our fee based on the outcome of those discussion. We have also included a credit for the work already complete and would not charge any fees for the initial site evaluation as we believe that effort would not be significant. reimbursable expenses Customary reimbursable expenses would be in addition to our fixed fee proposal and typically run between $3,000 and $4,000 per million in construction for projects like this. Customary reimbursable expenses include: • Mileage in connection with the work• Printing and copying• Phone charges• Postage and mailing• Reprographics (work bid set) These customary reimbursable expenses would be billed at cost without mark-up. Bid set printing is not included as a reimbursable expense, but would be directly billed to you to allow you to save on sales tax or provided by your construction manager. FEE PROPOSAL FIXED FEE AND SAMPLE CALCULATION G | A/E FEES sample fixed fee calculation ESTIMATED CONSTRUCTION COST $8,800,000 FIXED FEE PERCENTAGE x 7.0% PROPOSED FIXED FEE $616,000 CREDIT FOR PREVIOUS EFFORTS $16,000 TOTAL PROPOSED FIXED FEE $600,000 note: as stated above, we are proposing to include the initial site evaluation and planning as part of our fixed fee proposal. Should our assumptions regarding construction cost be too high, we would be happy to lower our fee to reflect this lower construction cost. * fees include the following, architectural, structural, civil, mechanical, electrical, and landscape design services minnesota | illinois | colorado | tennessee City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 1 CITY OF LAKE ELMO Request for Proposal Architectural / Engineering Services For City Hall and Fire Department Facility March 13, 2020 WOLD ARCHITECTS & ENGINEERS TOC A COVER LETTER 01 B FIRM INFORMATION 03 C PROJECT TEAM 05 D REFERENCES 15 E OTHER PERTINENT INFORMATION 31 F PROOF OF INSURANCE 47 G A/E FEES 49 COVER LETTER March 13, 2020 Kristina Handt, City Administrator City of Lake Elmo 3880 Laverne Avenue N. Suite 100 Lake Elmo, MN 55042 RE: Request for Proposal - Architectural/Engineering Services, For City Hall and Fire Department Facility Dear Kristina: Wold Architects and Engineers is pleased to respond to the City of Lake Elmo’s Request for Proposal Architectural/ Engineering Services for City Hall and Fire Department Facility. As a firm, we are committed to our clients success and our purpose statement is “to make a difference in the communities we serve.” We are excited to show you our passion and we are excited for the opportunity that this project represents. For over 52 years, Wold Architects and Engineers has helped municipalities realize their facility goals. Our expertise in the planning and design of City Halls, Public Safety Facilities and Public Works is unmatched and our team is passionate advocates for how these facilities can be a change agent for how the community as a whole engages with those that provide a public service. Our process for engaging staff and leadership will ensure that the final solution exceeds your expectations. A few of our most recent relevant projects include projects that are just like yours: • Cottage Grove - City Hall/ Public Safety Facility and New Fire Station • Richfield - New City Hall/ Public Safety Facility • Minnetonka - Police and Fire Addition and Renovation • Hopkins - City Hall Addition and Renovation • New Hope - Police and City Hall Facility • Brooklyn Park - City Hall Addition and Renovation, Public Works Additions and Renovation • Carlton County - Public Works Addition and Renovation • Rice County - Public Works Addition and Renovation Our creative and expert team is prepared to assist you in the full range of opportunities this project represents and I know we will exceed all your expectations for service and responsiveness. We encourage you to contact our references who will tell you that we are always there, bringing creative and innovative solutions that exceed expectations. We are excited to submit the following proposal and would welcome an opportunity to present to you our expertise, approach and commitment to you in an interview. Sincerely, Wold Architects and Engineers John McNamara Partner-in-Charge PLANNERS ARCHITECTS ENGINEERS Wold Architects and Engineers 332 Minnesota Street, Suite W 2000 St. Paul, MN 55101 t 651 227 7773 A | COVER LETTER FIRM INFORMATION 4 Wold Architects and Engineers B | FIRM INFORMATION firm location 332 Minnesota Street, Suite W2000 St. Paul, MN 55101 t 651 227 7773 | f 651 223 5646 www.woldae.com main contact John McNamara, AIA, LEED AP Partner-in-Charge c 612 382 7224 jmcnamara@woldae.com date founded | 1968 legal status | Corporation ownership | Privately Owned office locations | Minnesota, Colorado, Illinois, Tennessee about us With client service as a focus, we take a long-term posture of keeping our clients’ interests as our goal. We believe our role is much more than just a facility designer. Because facility issues are ongoing, we offer our continuing support from initial space needs analysis, through design and construction project, continuing through post-occupancy. Our 300+ person, multi- disciplinary staff provides facility analysis, facility planning and programming, architectural design and specifications, mechanical and electrical design and specifications, space planning, interior design, cost estimating, and construction administration. wold specializes in public facilities 20+ Minnesota County Clients 20+ Municipalities, which include City Halls, Fire, Police, and Ambulance Services 10+ State and Federal Agencies 100+ Facility Needs Studies services wold offers | Long-Range Planning, Strategic Facility Planning, Pre-Design Program & Verification, Space Adequacy Evaluation, Site & Facility Analysis, Interior Design & Space Planning, Architectural Design, Contract Documents, Security Analysis, Color & Material Selection, Sustainable Design, Mechanical & Electrical Engineering, Cost Estimating & Management, Quality Review, Bidding & Contract Review, Best Value Procurement, Comprehensive Construction Administration, Project Close Out & Archiving, Continuous Post- Occupancy Follow-Through, Utility Tracking & Analysis LEAD FIRM PROFILE WOLD ARCHITECTS AND ENGINEERS staff counts NAT’L MN Registered Architects 58 18 Graduate Architects 137 81 Registered Engineers 17 9 Graduate Engineers 63 48 Interior Designers 11 7 Administrative Support 30 29 Total 316 192 PROJECT TEAM 6 Wold Architects and Engineers PROPOSED TEAM ORGANIZATION CITY OF LAKE ELMO about this team We have assembled your team because of their recent relevant experience on similar projects, this team is well aligned with your key objects to help you be successful. Our mechanical and electrical engineers are in-house to provide additional benefit to you during the design process. All of our consultants have long-standing relationships with Wold and would be included in our design fee, as well as any additional consultants we may find necessary to assist with key project issues. availability statement All team members are available to begin work on the project upon notification of our selection. Wold works diligently to manage our workload to the number of staff employed at any time. We understand that our workload needs to match our availability in order to provide our clients with exceptional service, quality, and experience. LEADERSHIP john mcnamara | Partner-in-Charge joel dunning | Public Safety Planner WOLD TEAM jake wollensak | Project Manager melissa stein | Lead Planner paige sullivan | Lead Designer jonathan loose | Lead Mechanical Engineer bradley johannsen | Lead Electrical Engineer michaelle klein | Low Voltage Designer Plus over 300 + dedicated professional & administrative team members. SUB-CONSULTANTS bkbm engineers | Structural & Civil Engineering anderson-johnson & assoc. | Civil Engineering & Landscape Design loeffler construction & consulting | Cost Estimating C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 7 address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 382 7224 fax number | 651 223 5646 email address | jmcnamara@woldae.com university of minnesota | Architecture university of california | BS, Architecture As Partner-in-Charge, John is responsible for governmental facility planning and design projects. He has great experience in helping clients implement their facility solutions. John has special expertise in working with municipal clients to understand their needs for operational objectives while navigating the political environment for municipal facilities, ensuring expectations are met. John brings more than 25 years of experience designing public facilities with Wold, and he will provide excellent leadership and professional service through his energy and passion for your success. PARTNER-IN-CHARGE JOHN MCNAMARA, AIA, LEED AP C | PROJECT TEAM city of alexandria New Police Station city of brooklyn park Police Station Master Plan Police Station Addition/Remodel Fire Station Master Plan City Hall Space Needs & Renovation Public Works - Various Projects city of burnsville Police/Fire/City Hall Space Needs Assessment Police and City Hall Addition/ Renovation city of coon rapids Facility Space Needs Assessment city of cottage grove Public Safety/City Hall Facilities Fire Station Master Plan Central Fire Station city of faribault New Police Station New Fire Station Study Fire Station Renovation city of farmington Campus Master Plan City Hall Police Station Fire Station No. 2 city of hopkins City Hall Master Plan city of hutchinson Hutchinson Area Transportation Service City Hall Community Event Center City Hall, Police, and Fire Master Plan city of lakeville Police Department Space Needs Analysis New Police Station city of minnetonka Public Safety Facility Study city of new ulm City Hall Remodeling city of owatonna Historic Fire Station city of prior lake New Police Station New City Hall city of richfield City Hall/Public Safety Facility city of stillwater Police Station Master Plan city of south st paul Space Needs Assessment 8 Wold Architects and Engineers address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 414 3822 fax number | 651 223 5646 email address | jdunning@woldae.com ball state university, muncie, IN | Bachelor of Architecture ball state university, muncie, IN | BS, Environmental Design In his role as Public Safety Planner, Joel will utilize his expertise to translate the goals and objectives into a highly functional and operational-based facility. He brings more than 20 years of municipal facility design experience to the table and will leverage that knowledge to bring the City of Lake Elmo the most current trends in operational-based facility design. PUBLIC SAFETY PLANNER JOEL DUNNING, AIA, LEED AP city of cottage grove New Public Safety/City Hall Facility Central Fire Station Replacement city of burnsville Space Needs Assessment City Hall/Police Additions/Renovations city of carver City Hall Replacement Facility city of eagan Police & City Hall Additions/ Renovations city of new hope Police/City Hall Needs Assessment New Po lice and City Hall city of farmington New Public Works New City Hall New Police Station New Fire Station No. 2 city of richfield New City Hall / Police / Fire Facility city of prior lake New Police Station New City Hall city of sauk rapids New City Hall New Police Department city of sartell New Police/Fire Station city of brooklyn park Police Station Master Plan Police Station Addition/Remodel Fire Station Master Plan O&M Building A&B Master Plan O&M Building C Addition O&M Building D Replacement city of coon rapids City-wide Facility Needs Assessment city of loretto Loretto Fire Study city of minneapolis New Emergency Operations Training Facility EOTF Apparatus Bay Addition Fire Stations Nos. 4, 5, 7, & 8 Remodels city of st. paul Police Headquarters Renovation New Public Safety Training Facility city of lakeville New Police Station C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 9 city of brooklyn park Police Station Additions/Renovations City Hall Master Plan O&M Master Plan O&M Campus Improvements Zanewood Community Center city of cottage grove New Central Fire Station city of burnsville City Hall Renovations Fire Station Master Planning excelsior fire district Bunk Room Renovation city of faribault Fire Station Renovation city of hutchinson Public Safety Master Plan city of minnetonka Public Safety Facility Study Public Safety Facility Addition & Renovation city of rosemount Public Works & Police Space Needs Study mcleod county Jail/LEC Addition Secure Entry meeker county Master Plan Government Services Building, Courthouse Security Family Services Remodel rice county Master Plan Government Services Addition/ Renovation Maintenance Facility yellow medicine county Justice Center Addition address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 437 4505 fax number | 651 223 5646 email address | jwollensak@woldae.com university of minnesota | Bachelor of Architecture university of minnesota | Master of Architecture As Project Manager for your project, Jake will combine his depth of experience in assessing client needs and goals to ensure your success. Jake will maintain this team’s consistency and accuracy throughout the process, and serve as the day-to- day-contact from Wold Architects and Engineers. His attention to detail and years of experience will guarantee project success. PROJECT MANAGER JAKE WOLLENSAK, AIA C | PROJECT TEAM 10 Wold Architects and Engineers LEAD PLANNER MELISSA STEIN address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 651 262 8709 fax number | 651 223 5646 email address | mstein@woldae.com north dakota state university | BS, Environ. Design north dakota state university | MA, Architecture Melissa will lead our architectural team as they develop the designs for the project. She has a great depth of experience in facility design and interior workplace layouts and will be a great asset to your project team. Melissa will work with you to accomplish technical, functional, and aesthetic objectives for new municipal facilities. city of blaine | Space Needs Analysis, New City Hall city of brooklyn park | City Hall Master Plan, City Hall Renovation, Police Addition/Renovation, Public Works - Various Projects city of hutchinson | City Hall, Police & Fire Masterplan city of minnetonka | Public Safety Study, Police and Fire Renovation and Addition city of richfield | City Hall Additions & Renovations, Fire Department Additions & Renovations city of st. paul | New Public Safety Training Facility for the St. Paul Police Department 2 LEAD DESIGNER PAIGE SULLIVAN address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 651 227 7773 fax number | 651 223 5646 email address | psullivan@woldae.com university of wisconsin | BS, Architecture university of minnesota | Master of Architecture Paige works with clients to define their needs by planning with functional relationships as a guide. Paige will be responsible for developing interior design for all projects throughout your facility She will also work with your team to develop options, analyze impacts, and provide benefit analysis for workplace strategies. city of coon rapids | Facilities Space Needs Assessment city of cottage grove | New Central Fire Station city of maplewood | Fire Station Needs Assessment city of minneapolis | Minneapolis Historic Fire Station Apparatus Addition city of minnetonka | Public Safety Facility Study, Public Safety Facility Addition/Renovations city of river falls | Police & Fire Station Study city of sartell | New Fire & Police Station city of south st paul | Space Needs Assessment C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 11 MECHANICAL LEAD JONATHAN LOOSE, PE, LEED AP ELECTRICAL LEAD BRADLEY JOHANNSEN, PE, LEED AP address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612709 2793 fax number | 651 223 5646 email address | bjohannsen@woldae.com university of iowa | BS, Electrical Engineering city of burnsville | Needs Assessment. Police and City Hall Renovation city of eagan | City Hall/Police Renovations city of minneapolis | Emergency Operations Training Facility. Facility Emergency Generator. city of new ulm | City Hall Remodel. Public Utilities. city of south st paul | Space Needs Assessment city of waseca | Federal Bureau of Prisons Facility. city of west st paul | City Hall Renovations city of carver | City Hall Replacement Facility Bradley will work with the City of Lake Elmo throughout the design process. He ensures quality through all phases of construction and guarantees uninterrupted service delivery for the life of the facility through efficient and reliable power systems. Bradley’s experience in the public sector gives him a deep understanding of the high level expectations of sustainable and seamless electrical systems. address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 382 5870 fax number | 651 223 5646 email address | jloose@woldae.com valparaiso university | BS, Mechanical Engineering city of burnsville | Police & City Hall Renovation. city of cottage grove | City Hall & Public Safety Facility city of eagan | City Hall/Police Renovations. city of richfield | City Hall & Public Safety Facility city of prior lake | City Hall & Public Safety Facility city of south st paul | Space Needs Assessment city of west st paul | City Hall Renovations city of hopkins | City Hall Space Needs Assessment city of brooklyn park | Police & City Hall Master Plan, O&M Campus Improvements, Police Station Addition/ Renovation Jonathan offers a systems coordination viewpoint to the planning and implementation phases. He will develop and manage a detailed schedule of progress milestones and track when critical decisions are necessary. Jonathan’s leadership promotes a balance of common sense engineering with effective space planning and potential costs. C | PROJECT TEAM 12 Wold Architects and Engineers BKBM ENGINEERS STRUCTURAL ENGINEERING office location | Minneapolis, MN primary contact | Andy Rauch, PE BKBM Engineers is a multi-discipline, professional engineering firm committed to excellence in design, on-schedule project completion, and exceeding customer expectations. Their expertise includes structural, civil, restoration, and industrial engineering, and have served on 95% of Wold’s projects for structural engineering in the last 25 years. Andy Rauch has extensive experience in structural design of reinforced concrete, post-tensioned concrete, structural steel, light-gauge steel, masonry, and wood structures. ANDERSON-JOHNSON ASSOCIATES CIVIL ENGINEERING & LANDSCAPE DESIGN office location | Minneapolis, MN primary contact | Dave Rey, PE Anderson-Johnson Associates has extensive experience in a variety of civil engineering activities for numerous public and private clients. Through Wold’s long-standing association with Anderson-Johnson Associates, the company provides civil engineering, site work, and landscape architectural services for 90% of Wold’s projects. Dave Rey has been practicing civil engineering in Minnesota since 1994. Dave is responsible for the development of construction documents, technical specifications, and construction administration. LOEFFLER CONSTRUCTION & CONSULTING COST ESTIMATING office location | Lakeville, MN primary contact | Doug Loeffler, LEED AP Doug Loeffler leads and delivers our pre-construction and construction services. With over 25 years of commercial construction experience, Wold relies on him even when a CM is contractually responsible for cost estimating. Doug remains in our projects from start to finish, adding a crucial balance ensuring that creative design solutions remain within the client’s budget. address | 332 Minnesota Street, Suite W2000 St. Paul, MN telephone number | 612 747 9046 fax number | 651 223 5646 email address | mklein@woldae.com mankato technical college | Computer Programming LOW VOLTAGE DESIGNER MICHELLE KLEIN, RCDD, WD Michelle has been involved in telecommunications and datacomm for over 25 years. She worked as a network systems administrator for five years and spent eight years working in numerous technical roles, including WAN, voice, and data systems administration. Michelle has over 10 years’ experience specializing in structured cabling design for low voltage systems and voice and data systems design. city of eagan | Police and City Hall city of minnetonka | Public Safety Facility city of new hope | New City Hall & Police Facility city of sartell | New Police & Fire Station edina public schools | Security & Outside Plant projects farmington schools innovation days | Audio Video System minneapolis public schools | Structured Cabling Systems Design, Classroom Video Systems, Assessment Lab Analysis city of hastings | WAN Alternatives Analysis, Data Network Systems Design, PBX/IP Telephony Designs C | PROJECT TEAM City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 13john mcnamarajoel dunningjake wollensakmelissa steinpaige sullivanjonathan loosebradley johannsenmichelle kleincity of minnetonka public safety facility addition/renovation P P P P P P city of eagan city hall & police addition/renovation P P P P P city of crystal new police facility P P P P P city of maplewood fire station study P P P P P redwood county justice center P P P P barnum transportation facility addition/renovation P P P P rice county highway facility addition/renovation P P P city of sartell new police & fire station P P P P city of wyoming city hall renovation P P P P P P city of little falls community center planning P P P P CURRENT PROJECTS C | PROJECT TEAM availability of the wold team The Wold team is available to begin work on this project as soon as we’re notified of our selection. We are committed to the City of Lake Elmo and will dedicate our time, staff & resources to ensure the City Hall and Fire Department Project is completed on time and on budget. hours & commitment of the wold team The time commitment of each team member will vary slightly throughout the project as we move from schematic design through construction. We have reviewed the current obligations of each committed team member and are confident that they will be able to provide the necessary effort for this project. There are no current obligations that will prevent any team members from participating at the necessary phase or level expected. As Project Manager, Jake is available to dedicate a significant percentage of his time to this project. His team is also available to respond immediately to the important challenges for this important project. He will be directly involved in all aspects of the project, managing the schedule and your project expectations. The below chart reflects the individuals that would be assigned to this team and current projects they are each working on. REFERENCES / SCHEDULE City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 17 CLIENT-CENTERED EXPERIENCE we know cities Wold has worked with a variety of municipal clients, both large and small. We understand the issues that today’s municipalities face, and we respond by helping our public sector clients to plan the most effective facility solutions. Our most recent and relevant projects are featured on the pages that follow. city of alexandria Police Station city of annandale City Hall Library Addition Fire Station Long-Range Plan Long-Range Plan/Facility Analysis city of berwyn, il New Fire Station Historic Fire Station Addition city of burnsville Police/Fire/City Hall Space Needs Assessment Police and City Hall Remodeling and Additions Station No. 1 Replacement city of circle pines City Hall city of cottage grove New City Hall and Public Safety Facility Fire Station Master Plan New Fire Station city of dekalb, il City Hall Addition and Renovation Public Works Facility Remodel Community Center Space Analysis Long-Range Space Needs Analysis Police Renovation Master Plan dekalb township, il Township Office Renovation/Addition Cold Storage Building city of east dubuque, il East Dubuque District Library city of excelsior City Hall Space Needs Study city of faribault Feasibility Study for a New Police Station Joint Law Enforcement Center Fire Station Remodel city of farmington Campus Master Plan New Police Station Public Works New Fire Station Fire Station Master Plan city of golden valley Municipal Facilities Assessment city of brooklyn park Police Station Planning Police Station Addition/Renovation Fire Station Master Plan city of hutchinson City Hall Remodel Event Center Vehicle Service Center Master Plan Farmer’s Market Pavilion Police, City Hall Fire Master Plan city of inver grove heights Space Needs Study city of jackson Airport Arrival and Departure Building Resource Center: Library and Senior Center city of kimball City Hall Facility Master Plan lake in the hills, il Public Works Facility Addition city of lakeville Police Space Needs Study New Police Station Heritage Center city of litchfield Joint Law Enforcement Center city of minneapolis EOTF Training Facility Fire Station Remodelings city of minnetonka Public Safety Facility Study Police and Fire Facility Public Safety Master Plan city of mounds view Community Center and City Hall Renovation city of new hope Police and City Hall Needs Assessment New Police Station New City Hall city of new ulm City Hall Historic Renovation village of north aurora, il Police Station city of novi, mi Po lice Gun Range Assessment Analysis city of oak grove Fire Station No. 2 city of olivia Police Department Study city of owatonna Fire Station Renovation Joint Law Enforcement Center Remodel city of prior lake Campus Master Plan New Police Station New City Hall city of red wing Joint Law Enforcement Center city of redwood falls Community Center Community Center Addition city of richfield City Hall, Police Station, Fire Station city of royal oak, mi Fire Station Farmers Market Addition Public Water Works city of shelby, mi Public Works city of south st. paul City, Police, Public Works, Fire Space Needs Study city of st. cloud Joint Law Enforcement Center Administration Facility city of st. paul Police Headquarters Renovation City Hall Renovation, City Hall Annex city of st. paul park New Police Station, Fire Station city of sterling heights, mi Fire Station No. 5 Senior Center city of stillwater Police Expansion Study Police Station Remodeling city of waconia Community Center Renovation excelsior fire district Station 1 and 2 Bunk Room Remodel city of hopkins City Hall Renovation and Addition city of west st. paul City Hall Master Plan Police Renovation C | PROJECT TEAMD | REFERENCES 18 Wold Architects and Engineers references Garrett Beck, Parks and Facilities Director 952 895 4516 CITY OF BURNSVILLE POLICE AND CITY HALL RENOVATIONS BURNSVILLE, MINNESOTA After completing a space needs assessment, Wold began to design and implement the addition and renovation project for the City of Burnsville, including their city hall and police department. Wold performed a comprehensive space needs assessment of city facilities to identify inefficiencies in space usage and long term maintenance needs for each facility. The facilities studied included the police department, city hall, fire stations 1 & 2, and maintenance facility. The addition and renovations focus on improvements to the police department to address their space deficiencies, which included organization of the space, evidence processing, and storage of critical police vehicles. In addition to the police department, the renovation to city hall addresses space needs in meeting space, handicap accessible restrooms, and a community meeting space. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 19 references Kirk McDonald, City Manager 763 531 5112 CITY OF NEW HOPE POLICE & CITY HALL NEW HOPE, MINNESOTA The City of New Hope commissioned an analysis of their existing buildings that determined space deficiencies at their existing police and city hall facilities. The analysis provided multiple options for renovating or building new at their existing civic center site that would best accommodate city government operations. Moving forward with building new on their current pool site, the City of New Hope assembled a citizen’s task force to incorporate community voices into a facility that functions as a beacon of pride for the residents. The city hall and police facility is the focal point of the civic center while respecting both the surrounding park and neighborhood and the existing buildings on site. The design stresses the need for safety and security resulting from an active shooter event at the existing city hall, and ensures that staff, officials, and the public alike feel secure while remaining an accessible resource to the City of New Hope. D | REFERENCES 20 Wold Architects and Engineers Wold has been working with the City of Brooklyn Park since 2011, when they sought careful planning for their municipal facilities and deliberate renovations, replacements, and improvements that would ensure efficient, long-term solutions that serve their constituents. additions and renovations for the brooklyn park police department Faced with a population surge of 5,000, the City of Brooklyn Park needed to update their police facility in order to anticipate their long-term growth and lack of space for necessary functions such as conference/interview space and vehicle storage. The additions and renovations reorganized the layout of the department to free up previously underutilized space while creating a more comfortable work environment reflective of its staff and culture. New, cleared space now functions as necessary meeting rooms. To protect the city’s investments in vehicles and technology, a heated garage houses 38 vehicles that have sensitive computers and equipment. The design incorporates added drug evidence and property storage, expanded men’s and women’s locker rooms, and modernized evidence processing areas. modernization at the operations & maintenance (o&m) campus Wold has served the City of Brooklyn Park as the architectural & engineering team on a master contract at their O&M campus since 2011. To best serve the city, Wold first completed a master plan for modernizations and improvements. At three old buildings (A - utilities, B - parks, and C- utilities), reorganization of underutilized space became integral to the improvements in order to fix deficiencies. By collaborating with Operations and Maintenance staff, the design created new and modernized work environments and provided highly specialized spaces, including a wood shop and building workshop. In addition to the master planned improvements at old facilities, Brooklyn Park replaced their old wood storage building with a new vehicle garage with a drive-through solution, minimizing potential damage to walls and floors and protecting the city’s investments in road maintenance equipment. The projects all remain respectful of the client’s budget without sacrificing quality of the buildings. OUR RELATIONSHIP WITH THE CITY OF BROOKLYN PARK IMPROVEMENTS & MODERNIZATION D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 21 D | REFERENCES city hall master plan addition and renovation Looking at modern work place trends and flexible office environments was the focus for the study that resulted in an overall master plan for city hall that will improve the customer experience with a shared and expanded lobby, fewer service desks, and departmental organization that focuses on efficiency, collaboration, and functionality. The design solution for City Hall included relocation of their busy license center to a new addition that allowed separation of the public that were only there for license business from the rest of the public that were there for other public services. The City determined that a more centralized counter would be easier for the public and would allow for sharing of responsibilities by staff, thereby giving a better customer experience. This also allowed expansion of staff areas into areas being used for public circulation. With safety and security being a top priority, time was spent with public safety staff to determine what should be incorporated into the design solution that would give the public and staff a safer city hall. Features include more private meeting space, open public counters with security shutters that can be activated with a duress alarm, ballistic resistant materials built into the public counters and into the council chambers and two means of exiting from staff counter areas. 22 Wold Architects and Engineers references Pete Koerner, Public Safety Director 651 458 6014 Jennifer Levitt, City Administrator 651 458 2890 CITY OF COTTAGE GROVE PUBLIC SAFETY & CITY HALL COTTAGE GROVE, MINNESOTA Wold Architects and Engineers was hired by the City of Cottage Grove to revisit an earlier space needs assessment and design a new public safety/city hall facility. The design of the public safety and city hall confirmed operations and considered future growth projections for civic departments. The resulting building is a transparent, adaptable, and comfortable place for visitors and staff alike. A breakroom, fitness room, and other staff spaces are shared between public safety and city hall staffers. The new facility uses the spacious and pastoral site to its advantage; patios overlook Ravine Park and the natural topography allows for a tuck-under garage. The design satisfies the guiding principles established during the master plan for the facility that focus on spaces that are interactive and collaborative while showing pride, stability, and success of the City of Cottage Grove on their vibrant civic campus. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 23 reference Rick Redenius, Fire Chief 651 458 2855 CITY OF COTTAGE GROVE CENTRAL FIRE STATION COTTAGE GROVE, MINNESOTA After performing a comprehensive master plan, Wold Architects and Engineers was retained by the City of Cottage Grove to design and implement their new central fire station that consolidates two old fire stations. The new station’s lobby is user-friendly and welcoming to the community, where a history display case reflects the legacy and history of the Cottage Grove Fire Department. The station encourages flexibility by creating not only a balanced work environment but also adaptable spaces for training—classrooms and a training mezzanine—that plans for the future growth of the city and their fire operations. The new station’s second story is designed to support the operations that have shifted from a paid-on-call duty crew to a full time duty crew housed at the station with dorm rooms, a full kitchen, lounge space, and terrace patio. D | REFERENCES 24 Wold Architects and Engineers Wold worked with the City of Richfield to complete a preliminary program and schematic design for a new fire station, police station, and city hall. The new facility was master planned on the existing site, with the existing fire station, city hall, and police department remaining operational through completion. The adjacent neighborhood is residential in character and the site is located along the busy Portland Avenue corridor. Segregation of staff, police, fire, and visitor traffic and parking was given specific attention to ensure safe and efficient vehicular egress. Another emphasis of this project was the synthesis of municipal functions within the park district amenities which share the balance of the site. CITY OF RICHFIELD CITY HALL & PUBLIC SAFETY RICHFIELD, MN references Wayne Kewitsch, Fire Chief 612 243 4500 Jay Henthorne, Chief of Police 612 861 9828 D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 25 CITY OF LAKEVILLE POLICE STATION LAKEVILLE, MN Faced with nearly 5% population annual growth, the City of Lakeville hired Wold to conduct a space needs analysis of the police department to determine appropriate responses to their impending police staffing and service needs. Wold provided the city with:• Space needs/utilization study• Projected department space needs• Developed options for the city• Feasibility and cost analysis of expansion and remodeling vs. new facility Wold provided the city with full build- out and phased build-out cost estimates as well as site and parking analyses for each option. The city opted to build a new facility on a new site. Wold is now working with the City of Lakeville to re-purpose the former police facility into the Heritage Center— housing a senior center, historical society and Yellow Ribbon Center for the city. reference John Kormmann, Deputy Chief 952 985 4802 D | REFERENCES 26 Wold Architects and Engineers references John Vance, Fire Chief 952 939 8333 Scott Boerboom, Police Chief 952 939 8551 CITY OF MINNETONKA PUBLIC SAFETY FACILITY MINNETONKA, MINNESOTA The City of Minnetonka is working with Wold to develop and implement plans for a public safety (police & fire) and city hall facility. After a comprehensive public safety study, Wold was retained to design and implement the solutions for the new public safety facility. The design addresses space deficiencies for the City of Minnetonka’s growing fire and police departments. The planning group determined the need for a facility that is more welcoming to the public, accommodates future growth of the department, and provides adequate space for training and an EOC. The plan for the addition offers distinct zones of separation between the apparatus bays and operational areas in order to mitigate chemical toxins associated with fire operations without compromising response times for the department. Dedicated space for public engagement and education, including a lobby that houses historical artifacts and an old fire engine, completes the design. D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 27 reference Dianne Miller, Assistant City Manager 651 675 5014 CITY OF EAGAN POLICE & CITY HALL EAGAN, MINNESOTA Wold was hired by the City of Eagan to confirm space needs for both the city hall and police facility, providing solutions that would modernize operations and improve departmental efficiency as well as customer service. The solution for the City of Eagan included both additions and full renovation of all spaces in the police department and city hall. City leadership was committed to modernizing the building and providing spaces for staff to be more effective in serving the community. The overall goals included:• Improved daylighting to all spaces• New lobby spaces that are more welcoming to the community• Flexible training spaces for staff that can also be used by the community• Collocation of departments in both police and city hall to improve customer service• Covered vehicle parking for police vehicles• Integrated staff collaboration areas to improve staff efficiency D | REFERENCES The aging village hall for the City of Carver was in need of replacement and was beyond saving. A previous citizens’ committee looked at various sites but ultimately recommended a replacement city hall be constructed in the historic downtown area. Utilizing the citizens’ committee’s recommendation, the Carver City Hall design reflects the character of their downtown and maintains the storefront architecture of the rest of the historic district. An additional recommendation by this committee created a large scale meeting room with a commercial kitchen located on the main level with connections and views to the street and river. reference Brent Mareck, City Manager 952 448 8737 CARVER CITY HALL REPLACEMENT CARVER, MINNESOTA D | REFERENCES City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 29 D | REFERENCES REFERENCES city of cottage grove Public Safety and City Hall Jennifer Levitt, City Administrator 651 458 2890 Pete Koerner, Police Chief 651 458 2850 Rick Redenius, Fire Chief 651 458 2885 city of new hope Police and City Hall Kirk McDonald, City Manager 763 531 5112 city of minnetonka Public Safety Facility John Vance, Fire Chief 952 939 8333 Scott Boerboom, Police Chief 952 939 8551 city of burnsville Police & City Hall, Fire Station Study Garrett Beck, recreation and Facilities Director 952 895 4516 Tanya Schwartz, Police Chief 952 895 4593 “AFTER WORKING WITH MANY FIRMS, I REALIZED THAT WOLD IS DIFFERENT. OTHER FIRMS ARE THERE FOR THE PROJECT; WOLD IS JUST THERE.” tom burrows, capital planning and project management dakota county 30 Wold Architects and Engineers D | REFERENCES PROJECT SCHEDULE The Project Manager is responsible for managing the schedule. Wold will accomplish this by first working to establish a milestone schedule for the project. We will then develop a detailed Outcome Based Agenda for all meetings that we feel are needed to accomplish that milestone schedule. You’ll find that we won’t meet just because there is a regular meeting scheduled on the calendar. We meet to make decisions and move projects forward. We will not conclude each meeting until the tasks on the agenda are accomplished. As the project progresses, the Project Manager will monitor the performance and input of all participants to assure that information is available and distributed as required and that tasks are completed in a timely manner. The key to successful schedule management is the whole-hearted partnering of the entire project team. Wold staff and consultants have teamed on numerous past projects and have a proven record of serving and listening to clients and responding to their needs. 2020 2021 2022 F M A M J J A S O N D J F M A M J J A S O N D J F M A/E Selection & Approval Selection of Preferred Option Schematic Design Approval Design Development Approval Construction Documents Approval Bidding Construction Administration (Phased depending on preferred option) Occupancy Phase 1 - Additions Phase 2 - Renovation OTHER PERTINENT INFORMATION 32 Wold Architects and Engineers To achieve your goals, the following are processes which will center on our philosophy of focusing on your mission: a participatory planning & staff engagement process • Wold listens carefully• All interests have input and all options are explored• Achieve ownership of the outcome• The outcome is an effective facility that is highly functional and aesthetically pleasing program development • Begin with a firm confirmation of your previous efforts• Listen and work with you to establish project goals, objectives, and guiding principles• Explore options and develop solutions• The outcome is a solution that meets the established criteria and budget a design process • Designing for the City of Lake Elmo’s community vision• Designing for a high performance workplace utilizing sustainable approaches and operational efficiencies• Designing for a flexible and adaptable city hall and police facility a sustainable design process • In-house engineering expertise to lead you through systems life cycle discussions• Discussions regarding all of the metrics and outcomes to tailor a strategy to your needs a cost management process • Helps manage total project cost• Starts with our previous budgeting efforts and confirms building construction cost and all related costs for site and building fit-out• Proactive approach to cost management during all phases of design OUR PROCESS ACHIEVES THE BEST OPERATIONAL SOLUTION E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 33 When we begin any project, we always start with one simple question: What are your goals for your city? The answers to this simple question become the foundation for everything we do in our study, and guide our entire process. Our approach to collaboration—what we call our Participatory Planning Process—brings multiple stakeholders together to represent the views and beliefs of your entire community. We facilitate discussions to define criteria specific and relative to your goals for the study and build our approach upon these criteria. This group typically contains representatives of each department and city leadership. We team with your leadership and established committees, meeting with you regularly (on your schedule), listening to your needs, and designing solutions for the unique needs of your facility. From meeting to meeting, the planning group will be able to see evidence of how their input is directly impacting and modifying the plan to best meet the needs of your city. At the end of each phase, our solution is formally presented to the City Council for review and approval to ensure that the direction is meeting the city’s goals. As each phase progresses we continue to meet with your staff to get down into the detail so the plan not only has their ownership, but also reflects priorities when difficult decisions need to be made. This is another critical step in making sure the facility solution meets your goals and needs, not ours. Our process is unique and seeks first to understand you. The plans and solutions we have developed for other clients will not simply be replicated for your city, since your needs and challenges are unique and deserve a fresh, unique approach. Your goals, expectations, and values will be reflected in the final reports and final solutions. We listen to what you say, and the outcomes will be rewarding and successful because of this benefit we bring to our clients. OUR TEAM WILL PROVIDE YOU WITH THE NEEDED EXPERTISE, GUIDANCE, AND FACT-BASED INFORMATION TO HELP YOU THROUGH YOUR CITY HALL AND FIRE STATION PROJECT! A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT E | OTHER PERTINENT INFORMATION 34 Wold Architects and Engineers listening / ownership process Successful municipal facility planning extracts as much user- based input as possible, while at the same time stays within the city’s philosophy and guidelines. Municipal planning is a delicate balance between end-user “wants” and administration and City Council’s expectations. Issues of equity, durability, quality and maintainability must be safe-guarded at all times, yet the end-users expect a high level of functionality, flexibility, and individuality. The key is to develop ownership of decisions for all levels of the school’s organization. Through Wold’s guidance, the end-users understand clearly what to expect on move-in day. successful planning results in user pride and ownership Creating ownership can only be successful if the participants believe their issues are being heard and acted upon. Wold knows how to lead a group to consensus through careful listening, asking the right questions, and maintaining focus. Our client service approach to planning begins and ends with you and the City Council. An early workshop with all participants provides the guiding principles and input format for project success. A Core Planning Group, with decision- making abilities, becomes the backbone of the process. Option generation and recommendations are made to the Core Planning Group and the City Council. Since 1968, we have worked almost exclusively with public sector clients. We understand that public sector facilities have many stakeholders involved and we reach out to all of them when leading a design challenge, because each group introduces a different set of project expectations. Wold’s planning process saves costly changes during construction. Our unified design approach with input from all stakeholders ensures a design that is embraced throughout the organization and throughout the community. A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT (CONTINUED) E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 35 The Wold team believes that successful facilities are those that include a great deal of participation that engages building users, staff, and the community. Wold has developed a “Participatory Planning Process” to make this planning and programming effort come to life. Facility planning is an interactive process. Each participant’s specific needs and objectives must be understood and every attempt must be made to meet those needs and objectives. Wold specializes in facilitating this ongoing site-based team process. We understand how to bring groups together and gain consensus. core planning group The Core Planning Group consists of key decision makers who would work to evaluate design options using criteria established by the group, prior to recommendation to the City Council for approval. Among the issues that the Core Planning Group will decide when presented recommendations by the Wold team:• Project objectives• Needs list• Functional options guidelines for a successful participatory planning process • Core Planning Group requests information from input givers; input givers’ role is for input, not consensus decision• The more efficient the Core Planning Group, the faster the project can develop• We understand the importance of giving your departmental staff a voice in solutions while still maintaining the overall objectives and budget of the project. our unified planning & design approach ensures input from all stakeholders We meet with your stakeholders, on their schedules, to determine needs and desires for each individual space being planned, from room organization and orientation, down to the smallest details, like storage types, electrical outlet placement and door hardware. This input is clearly documented and distributed to all participants, then directly transmitted to the Core Planning Group’s review. We will continue to ask questions to understand the functional and operational relationships of all of the city’s departments. Working with the Core Planning Group, we will use this information to find the optimum organization of departments in the city hall and police department. A PARTICIPATORY PLANNING PROCESS ENSURING STAFF ENGAGEMENT CITY COUNCIL FIRE/ PUBLIC SAFETY OTHER STAKE- HOLDERS FACILITIES CITY STAFF CORE PLANNING GROUP I NPUT GIVERSPUBLIC WORKS E | OTHER PERTINENT INFORMATION 36 Wold Architects and Engineers program development The goal of the Wold team is to make the entire process of planning for public facilities predictable and enjoyable. Our approach includes a process for engaging the users and supervisors in an interactive process that produces a high level of ownership of the final solution. Preliminary and validation meetings assure that all needs are accurately defined and any policy issues are identified early on. The final program is crucial to the success of the facility design. The final outcome of this phase will be a one-of-a-kind solution for the City of Lake Elmo and the greater community. Our user-specific product is a cut above traditional programming documents that often simply produce room data sheets. Our program documents are structured as “dialogue documents” illustrating the interface between organizational structures and the resulting space implications. The documents are clearly written and highlight the decision making criteria and process used to identify the key design issues. These provide a clear method for delivery of new facilities. This process answers these fundamental questions: • How big should the spaces be?• How much future expansion should be anticipated and when will it be needed?• How much future expansion should be built-in versus added later?• What are your goals for sustainability?• How will emerging technology impact infrastructure needs?• How will emerging management structures impact space needs?• How much should be budgeted for today? For tomorrow? Our team brings significant experience and understanding from working on common and unique issues within other public agencies across the Midwest. Our method stresses time spent on-site conducting interviews and observing user needs. This process is the result of a clear understanding that the most important design criteria is always derived from the people that will eventually use the facility. While simple in concept, this assures that the right questions are asked and does not impose preconceived philosophies on the client. Since the average lifespan of any public facility in America is 40-50 years, serious planning efforts must seek to anticipate future growth and changes in how you deliver services. We bring our broad experience in municipal design to you and will assist you in assessing future growth by analyzing present and anticipated management goals, researching local demographics and assessing trends. PROGRAM DEVELOPMENT E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 37 entry LOBBY DEPARTMENTS DEPARTMENTS A DESIGN PROCESS FOR CITY HALL FACILITIES Functional responses will start and end with listening to how the city currently operates and what would be the ideal way to operate. We understand the need to provide quality city services. Wold has a history of designing facilities to support state-of-the-art operational approaches where functionality is a high priority in achieving client goals. We will do this by: • Planning your city hall to fit into your operational needs, overall city functions and mission. We listen to your goals and respond with design solutions.• Challenging operational approaches to determine functional models for the City of Lake Elmo at appropriate settings.• Testing the design against operational models during a scenario development process so that no stone is left unturned, and the city receives a highly functional solution that meets your objectives. we believe city hall design begins with a similar mission: Supporting the city’s customer service mission while enhancing staff interaction. With this as our focus, we can begin to design with function driving internal organization. City hall design typically follows one of two organizational models. One generates from a central focus, sometimes referred to as a central service counter design. The second follows a linear focus which is often referred to as a “Hub and Spoke” design. Clear customer orientation is critical in city hall design to avoid the “government runaround.” The content below illustrates these two organizational models. central In the central service counter model, the public only has to find one counter to get services. The large open lobby provides circulation space for public functions such as the council chambers and provide overflow and gathering space for council meetings. Often flanking the service counter are smaller meeting rooms that are used for informal meetings with customers, contractors, or council members meeting with constituents. linear In the more linear “Hub & Spoke” design the “Hub” provides the entry focus and relationship to council chambers while the “Spokes” (corridors) provide the connection to large city departments. Critical to the linear design is clear orientation. Signage may play a role in effective orientation. Sub-lobbies connected to the “Spokes” (corridors) play a role in creating a node or focus for the department. entry LOBBY DEPARTMENTSPUBLIC SERVICEE | OTHER PERTINENT INFORMATION 38 Wold Architects and Engineers E | OTHER PERTINENT INFORMATION DESIGN FACTORS, FIRE STATIONS FOR FIRE FACILITIES detailed fire station expertise Based on our experience working on other fire facilities, and considering operational concerns from our previous fire station projects, the following list represents potential fire station design factors to consider during the design of your new facility. efficient response time • Easy access to firefighters’ gear • Easy access to engines, reserve vehicles, hazardous materials response trailer and supporting equipment • Easy access to major city streets • Supports and enhances your ISO rating safety and security • Drive-through apparatus bay reduces obstructed operating sight lines • Careful apron design and vehicle driveways/sight lines promoting clear visibility • Contamination control with enclosed ventilated gear storage spaces • Separate zones for decontamination • Enclosed, ventilated rooms for fire gear maintenance and cleaning adequate training spaces • Flexible for various training and meeting uses • Plan for the whole station to be used for training durability • Room for department expansion and continued community growth • Materials that can withstand 24-hour use • Flexibility in space definition fire fighter living spaces • Appropriate sleeping rooms which allow privacy without disruption from other adjacent activities • Provide a day room which promotes firefighter interaction without disruption • Consider day lighting/activities promoting wellness • Modern station alerting systems that promote fire fighter health and wellness • Integrated lighting control system design standards • Construct to “Essential Services” standards • Utilize ICC 500 Standards for Storm Shelter • Secure administrative, emergency personnel and equipment areas • Integrating solutions within NFPA standards apparatus bays • Secure, drive-through garages • Rescue vehicles, fire trucks and support vehicles use flexible apparatus bays • In-floor heat for better energy performance and cleanliness • Vehicle exhaust capture systems economy • Derive the most for each dollar spent • Balance operational costs, while providing a quality facility that allows the fire department to continue achieving its public safety mission City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 39 E | OTHER PERTINENT INFORMATION EMBRACING THE DIGITAL AGE WEB-BASED COMMUNICATION, B.I.M. & 3D IMAGING CAPABILITIES 3D design tools Building Information Modeling (B.I.M.) software is used on all Wold projects. It is the latest technology-based tool employed by progressive architects and engineers for design and the production of digital contract documents. Commonly referred to as a three-dimensional modeling software, B.I.M. is in fact a high-powered database of all of the hundreds of elements that make up a complete set of construction drawings. Where traditional CAD software required a laborious process of layering, linking, referencing and re-referencing of multiple digital files – B.I.M. manages all of the information related to a specific project in a single file that can be accessed simultaneously by the entire design team. Thus the likelihood for human error is reduced. Enhanced three-dimensional imaging and virtual walk- throughs mean fewer surprises. By providing more accurately visuals of what the final product will look like long before construction begins, you can be assured that your staff will have greater ownership of their new spaces and will be satisfied when it comes time to move in. Not only is B.I.M a great way to translate project goals into reality, we also integrate our mechanical, electrical and structural components into the final model, which enhances project coordination and reduces conflicts that often occur during construction. virtual reality As community designers, we know empathy is an important ability if we desire to be of service to communities. Listening in order to understand people's dreams is crucial to building stakeholder ownership. When we help you translate your vision and dreams into a brick and mortar building, we have found that virtual reality systems can help with common understanding like no other technology can. This technology allows stakeholders to walk through the spaces and virtually gain an understanding of how the space will function in real life. This technology continues to evolve and, as a firm, we are embracing this tool not as something extra, but something needed in order to help our clients envision the final product well before construction happens. 40 Wold Architects and Engineers We believe the best design solution requires careful planning and design of the furniture and equipment that go into the building. To this end, we will work with you on the goals and objectives for the furniture that goes into each space. We will also facilitate discussions on strategies for reuse of existing furniture and equipment and where new is needed. This effort will take place during design to ensure the detail of what goes into each office area is properly coordinated prior to completion of the construction drawings. This work is included in our fee proposal at no additional charge. We also offer complete design and procurement services for the actual bidding and purchasing of the furniture, signage and blinds that will be needed in the building. We will use the information gathered during the design process as a starting point. TECHNOLOGY DESIGN FURNITURE SELECTION/ PROCUREMENT Integration of technology into the final solution will be critical in meeting the needs of the fire department long-term. Technology is changing faster than ever and as a firm, we determined that having that expertise in-house would be a benefit to our clients even if we you have an existing technology provider or an IT department that can implement projects. Our technology team will meet with your IT department and fire department staff to determine the needs of the project and what technology needs to be included in the bidding process and what might be purchased separately. This work is done as part of our Basic Services. Additionally, we can assist the City in bidding this technology, whether it is for the integration of the station alerting system, antenna and radio equipment or for the audio and visual technology that will be integrated into the office area and living areas of the station. A DESIGN PROCESS TECHNOLOGY AND FURNITURE E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 41 A COST MANAGEMENT PROCESS BUDGET MANAGEMENT Our reputation relies upon accurate cost estimation and budget management. Our successful methodology approaches budget management as an ongoing task. We believe that the first 20% of the decisions made affect 80% of overall cost. With public funding involved, we understand the importance of quality estimating from the beginning of the planning and programming phase in assuring cost control and project success when design and construction phases begin. Consulting cost estimators, trend analysis, and internal cost estimators ensure an effective cost benefit analysis starting at the study/pre-planning stage and continuing through all the project phases. The public sector clients we serve require this level of attention in order to effectively manage the public funds involved in the process. We maintain a long-term relationship with our consultant, Loeffler Cost Estimating, who runs detailed cost estimates on the proposed solutions to confirm budget accuracy. This data, coupled with Loeffler’s knowledge of local costs, labor base, and other economic trends, will be used as a tool to make decisions, and to ensure your projects are within budget. trends We maintain a file of regional building projects that gets updated quarterly. We have the ability to average gross costs for each specification and relate that cost to a particular building type in the public sector market. staff Our staff will complete detailed material take-offs and cost estimates at intermittent phases. These estimates are checked against the regional trends. experts In addition to the estimates done by Loeffler, during the later stages of Design Development and Contract Documentation, we call on contractors and regional partners to check our numbers and verify costs. This final check assures us that the project is designed to meet the current market and adhere to budgets. We always strive to improve and learn from our bidding experiences. Factors include the often volatile nature of purchasing materials; for example, when the price of copper goes up, so too does electrical wiring and plumbing piping; as steel prices increase, structural steel, sprinkler and heating pipe, and sheet metal ductwork are all affected. Fluctuations in crude oil prices change pricing for construction heating, bituminous, and roofing. As a result of these moving parts, we are continually reviewing these trends, talking with contractors, and adjusting our numbers based on our most recently bid projects. KEEPING IN CLOSE CONTACT WITH THE CONSTRUCTION COMMUNITY HELPS US RESPOND TO ADJUST PROJECT ESTIMATES. IT IS OUR GOAL TO DESIGN PROJECTS TO MATCH THE BUDGET, GETTING THE CITY THE LARGEST WORK SCOPE THE BUDGET ALLOWS. E | OTHER PERTINENT INFORMATION 42 Wold Architects and Engineers A SUSTAINABLE DESIGN PROCESS energy modeling An energy model establishes a common baseline to accurately model the energy performance and utility costs savings of each option. The model’s system components are fine tuned to reflect actual consumption of electricity, natural gas, fuel oil and water. life cycle costs We quantify the cost of options over their useful life. The life cycle costs are useful to capture not only the first costs to construct and the energy costs to operate, but also to account for variations in periodic and regular maintenance, and finally replacement costs at the end of a systems useful life. cost estimates Useful Life Cycle data starts with accurate project cost estimates. All our work is in the public sector work. We understand that successful projects are within budget. Our three prong approach in monitoring construction trends, relying on industry experts and drawing on staff experience ensures accurate project budgeting. finding a balance In understanding sustainable goals it is important to understand that each choice you make as a client is based on a balance of three basic and often competing criteria: First Cost, Quality Environment, and Operating Costs. Emphasizing one of these criteria has an inverse effect upon each of the others. For example, minimizing first costs may lead to compromises that impact the quality of the environment in interior spaces, or even lead to higher operation costs than what would have been realized with additional first cost investments. Our approach will walk you through a number of different areas of focus to determine those goals and develop solutions for those specific choices. We encourage dialogue with our clients to elevate their understanding as it relates to their facility issues, and to understand their level of interest in applying various strategies. We know that the key principals of sustainable design can, and should to some degree, apply to all projects which we undertake. Wold believes that a solid design strategy automatically incorporates elements of sustainability, but we also believe that our clients’ expectations are the primary goal on any of our projects. As architects practicing in a changing world and as our public clients support sustainability issues in their communities, Wold has developed an understanding and approach towards sustainable design. All facilities built need to reflect the best practices in sustainable design. As building technologies continue to advance we strive to research applicable resources that may be integrated into our designs. E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 43 expertise • Heating and ventilation systems• Boiler plant design• Chilled water plant design• Plumbing systems• Fire protection systems• Geothermal systems• Ice storage• Building automation systems• Power studies• Power distribution systems• Grounding and lightning protection systems• Emergency and back-up generator systems• PA/sound systems• Master clock and program systems• Voice and data systems• TV/video systems• Card access systems• Camera/video surveillance systems• Building security systems• Fire alarm systems• Lighting design services • LEED certification• Energy Star certification• Sustainable design• Facility analyses• Facility planning• Schematic design• Design development• Construction documents• Code/life safety upgrades• Energy analyses/rebate assistance• Construction administration• On-site observation• Commissioning• Post-occupancy evaluation• Project management benefits • Our LEED accredited architectural and engineering personnel have worked together on projects for over 50 regional public agencies• Improved communication between the architects, engineers, and all client stakeholders• Schedule, budgets, and overall performance are more informed and therefore more accurate and better- suited for the client• Tailored and well-coordinated contract drawings and specifications better reflect your needs• Cohesive integration of sustainable systems between architecture and engineering components Wold believes that the key to success for a project is a coordinated effort between the architect and the mechanical and electrical engineering team. Therefore, we have developed in-house engineering to facilitate coordination and provide the highest quality service for our clients. Below is an overview of the expertise and services of our in-house engineers, and the benefits we see for our clients by providing engineering within our organization: WOLD IN-HOUSE ENGINEERING COORDINATED & SUSTAINABLE HIGH PERFORMANCE DESIGN E | OTHER PERTINENT INFORMATION 44 Wold Architects and Engineers CONSTRUCTION ADMINISTRATION A CONSISTENT TEAM FROM BEGINNING TO END Our efforts during construction never begin with a hand-off to a construction observation person. The entire Wold team who was involved with the project’s development remain on-duty when construction begins. This approach brings consistency and accountability when interpreting the design intent during implementation. construction coordination & administration • It is integral to the success of the project that the Owner and design team maintain a collaborative relationship during construction. Some of our involvement to resolve construction claims include:• Evaluating all claims to ensure the city receives fair value• Rejecting claims that are not supported by the construction documents• Modifying claim amounts to match fair value• Provide written responses on claims supporting the city’s position• Adding deadlines on claim responses to force resolutions in a timely manner• Include language in the contract documents that lets the city determine the course for dispute resolution• Support the city with documentation to present in arbitration• Make recommendations on the strength of the city’s position to determine which dispute resolution track should be taken change order philosophy A thorough understanding of the existing building conditions and a quality set of construction documents are the best defense against change orders. We are relentless when investigating the given conditions of your facilities to minimize the surprises. Once on site, a team-oriented approach with the construction trades creates an environment for developing no-cost solutions to unforeseen conditions. If legitimate revisions are required, we focus on ensuring that our client receives the added value at a fair price. We first review the submitted costs and then recommend acceptance, modification, or rejection depending on the validity of the costs before recommending a change order. Wold does not charge our clients to resolve their unexpected surprises as a benefit of our fixed fee approach. E | OTHER PERTINENT INFORMATION City of Lake Elmo, Request for Proposal - Architectural/Engineering Services for City Hall and Fire Department Facility 45 teamwork Regardless of the delivery method, we understand it is a matter of building a collaborative relationship between the owner, architect and builder to ensure that the goals and objectives are clearly communicated and executed. Whether the builder is part of the team from the onset or becomes involved after the bidding process, Wold’s approach to project coordination, quality control and construction administration fosters a collaborative relationship. Most of our work has been under a Construction Manager delivery method and the most important lesson learned in the local industry is that there are great companies ready to help clients with challenging projects like yours. A good CM partner will be able to provide the team great value in proactive budget and schedule management. another set of eyes A collaborative process involves different voices in the conversation. We work directly with CMs during design to discuss how the solutions would be built to ensure the designs represent a reality for construction in lieu of a generic or theoretical approach that could result in delays and change orders for you. Their input also gives us perspective on available materials and items with longer lead times to build the most affordable and effective solution. a common message A big part of our process is updating you during important milestones. We work together with CMs to build a common message for communications and presentations to ensure consistency and political accuracy on all topics, no matter the size of the group. proactive construction approach Working with CMs during the design allows them an opportunity to better understand our needs for shop drawings and submittals so they can facilitate getting those to us early in the process to minimize schedule issues. Our open communication lets us know what construction items are coming up that will require our attention in the field so we can plan accordingly. We are able to stay ahead of all aspects of construction to allow CMs to manage trade contractors effectively to minimize disruption of construction. we don’t do less! This is a case where more is more. Wold still performs our own cost estimates at every phase. We don’t limit the number of meetings on site or our time in the field. We don’t assume CMs will cover an item so we don’t have to. The involvement of CMs in the process is seen as an added resource to us, not a way to limit our services. We believe this is a complicated process that requires our full attention to make sure the final outcome exceeds your expectations. our experience with construction managers • McGough Construction, Ramsey County Jail, Barnum Transportation Facility • Kraus-Anderson Construction, Cottage Grove Fire Station, City of Hopkins City Hall Renovation, Minnetonka Public Safety Facility, Burnsville Police and City Hall Renovation • Market and Johnson, St. Croix County Senior Living Facility • Adolfson & Peterson: Idalia School, Otis School EXPERIENCE WITH CONSTRUCTION MANAGERS E | OTHER PERTINENT INFORMATION PROOF OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBRWVDADDLINSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 8/30/2019 Cobb Strecker Dunphy & Zimmermann225South Sixth StreetSuite1900MinneapolisMN 55402 Joy Langer 612-349-2449 jlanger@csdz.com RLI Insurance Company 13056 Berkley Insurance Company 32603Wold Architects Inc.dba Wold Architects & Engineers Inc332MinnesotaSt Ste W2000StPaul MN 55101 232502955 A X 2,000,000 X 1,000,000 X Contr Liab per 10,000 X Policy &XCU 2,000,000 4,000,000 X X PSB0004011 9/1/2019 9/1/2020 4,000,000 A 1,000,000 X X PSA0001561 9/1/2019 9/1/2020 A X X 5,000,000PSE00030669/1/2019 9/1/2020 5,000,000 A X N PSW0002147 9/1/2019 9/1/2020 1,000,000 1,000,000 1,000,000 BA Architect/Engineer Prof LiabProperty-Blanket Contents AEC903350400PSB0004011 9/1/20199/1/2019 9/1/20209/1/2020 Ea Claim: $5,000,000ReplaceCost/Special Aggreg: $7,000,000$2,710,000 FOR BID PURPOSES ONLY. SAMPLE COMPANY - MNSAMPLEADDRESSSAMPLECITY/STATE/ZIP A/E FEES 50 Wold Architects and Engineers Wold proposes establishing a fixed fee at the project onset. We provide a comprehensive package of professional design and management services for each of our clients. All engineering and consultant services are provided in our fee. We believe that by establishing a fixed fee for each project, based on an agreed construction cost, this eliminates the potentially negative dialog that often happens regarding extra services. Our basic services contract with you goes well beyond what some other architectural firms would provide. Our commitment to you is to agree on a fixed fee and not request additional fees unless the scope of the project changes significantly. We consistently propose fixed fees based on a percentage of the approved construction cost and for projects that include both additions and renovation, our proposed fixed fee would be 7.0% of the construction cost. Below is an example of how we would arrive at a fixed fee for the work. We would enjoy a discussion with you on our assumptions and would adjust our fee based on the outcome of those discussion. We have also included a credit for the work already complete. reimbursable expenses Customary reimbursable expenses would be in addition to our fixed fee proposal and typically run between $3,000 and $4,000 per million in construction for projects like this. Customary reimbursable expenses include: •Mileage in connection with the work•Printing and copying•Phone charges•Postage and mailing•Reprographics (work bid set) These customary reimbursable expenses would be billed at cost without mark-up. Bid set printing is not included as a reimbursable expense, but would be directly billed to you to allow you to save on sales tax or provided by your construction manager. FEE PROPOSAL FIXED FEE AND SAMPLE CALCULATION G | A/E FEES sample fixed fee calculation ESTIMATED CONSTRUCTION COST $8,800,000 FIXED FEE PERCENTAGE x 7.0% PROPOSED FIXED FEE $616,000 CREDIT FOR PREVIOUS EFFORTS $16,000 TOTAL PROPOSED FIXED FEE $600,000 note: should our assumptions regarding construction cost be too high, we would be happy to lower our fee to reflect this lower construction cost. * fees include the following, architectural, structural, civil, mechanical, electrical, and landscape design services minnesota | illinois | colorado | tennessee