HomeMy WebLinkAbout#09 - Payment No. 1 for Inwood-5th St. Traffic Signal STAFF REPORT
DATE: October 20, 2020
CONSENT
AGENDA ITEM: Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements –
Approve Cooperative Agreement Payment No. 1
SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Power, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 1 for the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements? BACKGROUND: In June 2020, the City of Lake Elmo entered into Cooperative Agreement No. 13509
with Washington County for the cost sharing of the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements. The project is planned for installation in 2020. Contractor bids were taken and the cost share split was revised in accordance with the approved Cooperative Agreement using the actual
contractor bid amounts. Construction is in progress with an anticipated completion in mid-October. PROPOSAL DETAILS/ANALYSIS: In accordance with the payment schedule, Washington County has
submitted Invoice #180715 in the amount of $32,316.75. The amount requested reflects 10% of the City’s share of the total estimated construction cost, the City’s share of design and construction engineering incurred to date, and the City’s share of County supplied materials. The invoice has been reviewed and payment is recommended in the amount requested. FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative Agreement No. 13509 with Washington County. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, payment to Washington County in the amount of $32,316.75 for the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $32,316.75 for Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements in accordance with Invoice #179955 attached and per Section G of Cooperative Agreement No. 13509.” ATTACHMENTS: 1. Washington County Invoice No. 180715.
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082 Invoice
Invoice Number:180715
Account Number:20498
Due Date 10/30/20
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
10/7/20 180715 Invoice 10/30/20 CSAH 13 @5th Street North $32,316.75
10/30/20 Cooperative Agreement 13509
10/30/20 Initial Billing
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $32,316.75
Sales Tax
Balance Due $32,316.75
CSAH 13 at 5th Street NorthCity of Lake ElmoCounty/City Cooperative Agreement #13509Initial Billing10/6/2020Estimated Cost (from Cooperative Agreement) Current Cost Initial Invoice Previously PaidCurrent Amount DueConstruction95,679.00$ 88,292.55$ 8,829.26$ ‐$ 8,829.26$ Design Engineering5,665.00$ 5,632.00$ 5,632.00$ ‐$ 5,632.00$ Construction Engineering/Contract Administration9,521.00$ 7,063.40$ 706.34$ ‐$ 706.34$ County Furnished Materials23,333.00$ 17,149.16$ 17,149.16$ ‐$ 17,149.16$ TOTAL 134,198.00$ 118,137.11$ 32,316.75$ ‐$ 32,316.75$ Design engineering invoiced on reimbursable basis. Costs incurred to date $22,000. City invoiced at 25.6% (Lake Elmo $88,292.55/$345,307.70 construction costs per bid).County Furnished Materials invoiced at 33.3% of total cost.