HomeMy WebLinkAbout#10 - Payment No. 3 for CSAH 17 Phase 3 STAFF REPORT
DATE: October 20, 2020
CONSENT
AGENDA ITEM: CSAH 17 (Lake Elmo Avenue) Phase 3 Improvements – Approve Cooperative
Agreement Payment No. 3 (Final)
SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 3 (Final) for the CSAH 17 (Lake Elmo Avenue) Phase 3 Improvements? BACKGROUND, PROPOSAL DETAILS/ANALYSIS: In June 2018, the City of Lake Elmo entered into Cooperative Agreement No. 11802 with Washington County for the cost sharing of the CSAH 17 (Lake Elmo Avenue) Phase 3 Improvements. On December 4, 2018, the Council approved a revised agreement
and payment schedule based on contractor bids. In accordance with the revised payment schedule, Washington County has submitted Invoice #180000 in the amount of $193,216.55. The amount requested reflects the final portion of the City’s share of the total project costs. The invoice has been reviewed and payment is recommended in the amount requested. FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative Agreement No. 11802 with Washington County. This represents the final invoice to the City of Lake Elmo on the project. The total project cost to Lake Elmo on the project is $596,554.54 which is below the Cooperative Agreement estimated amount of $672,230.00. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, payment to Washington County in the amount of $193,216.55 for the CSAH 17 (Lake Elmo Avenue) Phase 3 Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $193,216.55 for CSAH 17 (Lake Elmo Avenue) Improvements in accordance with Invoice ##180000 attached and per Section G of Cooperative Agreement No. 11802.” ATTACHMENTS: 1. Washington County Invoice No. 180000.
Invoice
Invoice Number:180000
Account Number:20498
Due Date 10/14/20
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
9/21/20 180000 Invoice 10/14/20 CSAH 17/CR 17B $193,216.55
10/14/20 Final City Costs $193,216.55
10/14/20 City/County Cooperative
10/14/20 No. 11802
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $193,216.55
Sales Tax
Balance Due $193,216.55
CSAH 17/CR 17BCity of Lake ElmoCounty/City Cooperative Agreement #11802Costs through Final9/15/2020Estimated Cost (from Cooperative Agreement) Current Cost Previously PaidCurrent Amount DueConstruction567,491.00$ Lake Elmo ‐ CSAH 17 451,519.33$ 308,814.60$ 142,704.73$ Lake Elmo ‐ CR 17B 16,257.28$ 1,680.00$ 14,577.28$ CR 17B Turn Lane to 50th St. N. 50,000.00$ 30,000.00$ 20,000.00$ Design Engineering64,158.00$ 40,978.05$ 38,494.80$ 2,483.25$ Modeling Costs ‐ CR 17B culverts823.95$ ‐$ 823.95$ Construction Engineering/Contract Administration41,399.00$ 41,422.13$ 24,839.40$ 16,582.73$ Right‐of Way5,500.00$ 3,960.00$ 3,300.00$ 660.00$ VBWD Grant(6,318.00)$ (8,406.20)$ (3,790.80)$ (4,615.40)$ TOTAL 672,230.00$ 596,554.54$ 403,338.00$ 193,216.55$