HomeMy WebLinkAbout#20 - Feasibility Report for 38th-39th-Innsdale Street & Utilities STAFF REPORT
DATE: October 20, 2020
REGULAR
AGENDA ITEM: Authorize Preparation of a Feasibility Report and Preparation and Plans and Specifications for the 38th-39th Street Neighborhood Street and Utility Improvements SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council authorize the preparation of a feasibility report and preparation of plans and specifications for the 38th-39th Street Neighborhood Street and Utility
Improvements? BACKGROUND: This project will extend clean drinking water to 49 homes located in the Bordners
Garner Farmettes subdivision in the City of Lake Elmo by extending the municipal water system into the neighborhood prior to reconstructing the neighborhood streets as scheduled for improvement in 2021 in the City’s capital improvement plan, and prior to the County Roadway Improvements along Ideal Avenue
(CSAH 13) to be completed in 2022. The project extends a 12-inch trunk public watermain from the adjacent Wildflower Shores subdivision located to the southeast, across a portion of city property and north through a utility easement at 3817 Innsdale Avenue, to bring the city water supply to the neighborhood. Approximately 7,200 feet of watermain will extend to the neighborhood, run along 38th Street, 39th Street and Innsdale Avenue, as well as north and south along Ideal Avenue (CSAH 13), to connect the 12-inch trunk watermain to the existing 6-inch watermain at the intersection of Lake Jane Trail, to replace the existing 6-inch watermain north of Lake Jane Trail with a new 12-inch trunk watermain, and to extend south to the south property line of 3765 Ideal Avenue. The existing 6-inch watermain north of Lake Jane Trail will be replaced with a 12-inch trunk watermain to establish a reliable supply capacity from the Oakdale interconnect at 40th Street North.
Individual water service stubs will be installed to the edge of right-of-way at each of the 49 residential properties. Following the installation of the public watermain improvements, the public streets, including 38th Street, 39th Street and Innsdale Avenue will be reconstructed including storm sewer and storm water
management improvements to meet Valley Branch Watershed District requirements. The project will also include grant funding and administrative processes for ensuring each property
completes the private water service connection from the right‐of‐way to each home, including water meter installation, sealing of the private well, removal of any existing GAC filters, and all permitting and connection fees. The City intends to implement the public improvement portion of the project that remains within the public right‐of‐way and will require property owners to contract directly for the work to be completed on individual properties. The private property work will be funded on a reimbursement basis. PROPOSAL DETAILS/ANALYSIS: In order to initiate the improvement, the Council must authorize the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The feasibility report will advise on the scope of recommended improvements; provide
estimated project costs; identify easement and right-of-way, permits and other requirements of other local
agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll
for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements.
In addition to the authorization of the feasibility report the Council is asked to authorize the preparation of plans and specifications. This will allow the design work to commence immediately, including the acquisition of the topographic survey and field review prior to snowfall. A project schedule is attached and outlines the implementation timeframe necessary to ready the improvements for construction in 2021. The proposed schedule provides necessary time to address public involvement, acquire project related easements, acquire field survey, and to receive contractor bids for construction in 2021.
FISCAL IMPACT: The improvements will be funded primarily through the MPCA Grant. The estimated total project cost is $3,980,000 and the MPCA Grant is in the amount of $3,696,000. The City has also requested that the remaining $284,000 be funded through the grant to cover watermain oversize costs due
to the neighborhood residing in a non-urbanized area (MPCA decision pending).
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Ordering
Preparation of a Feasibility Report and Preparation of Plans and Specifications for the 38th-39th Street
Neighborhood Street and Utility Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2020-089, Ordering preparation of a Feasibility Report and Preparation of Plans and Specifications for the 38th-39th Street Neighborhood Street and Utility
Improvements.”
Staff is further recommending that the City Council award a Professional Engineering Design and Construction Support Services Contract for the 38th-39th Street Neighborhood Street and Utility Improvements. Staff is recommending Bolton and Menk, Inc. be awarded the contract in a not to exceed amount of $148,327. The recommended motion for this action is as follows: “Move to approve a Professional Engineering Design and Construction Support Services Contract to Bolton and Menk, Inc in the not to exceed amount of $148,327 for the 38th-39th Street Neighborhood Street and Utility Improvements.”
ATTACHMENTS: 1. Resolution Ordering Preparation of a Feasibility Report and Preparation of Plans and Specifications. 2. Project Location Map and Proposed Improvement Exhibit.
3. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA
RESOLUTION NO. 2020-089 A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 38TH-39TH STREET NEIGHBOHOOD STREET & UTILITY IMPROVEMENTS WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street CIP) that identifies the present and future needs and priorities, and develops a schedule of public improvements to address the most essential improvements first; and WHEREAS, the public streets located in the 38th-39th Street neighborhood have been identified for improvement in the year 2021; and
WHEREAS, the properties in the 38th-39th Street neighborhood reside in the Special Well Construction Area due to PFAS contamination, and the PFAS contamination exceeds HBV levels for drinking water, and 5 private well advisories have been issued in this area; and WHEREAS, the City of Lake Elmo submitted an application for grant funding from the MPCA through the 2018 3M Settlement Funds for Expedited Projects to extend municipal water service to the
neighborhood; and WHEREAS, the MPCA awarded grant funding in the amount of $3,700,000 as outlined in the MPCA Grant Agreement, Contract Number 184198; and WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of the improvements, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED, That the proposed improvement, called 38th-39th Street Neighborhood Street and Utility Improvements, be referred to the City Engineer and FOCUS Engineering, to complete a feasibility report in accordance with Minnesota Statues, Chapter 429 for the proposed
improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT FURTHER RESOLVED, The City Engineer is hereby designated as the engineer for making this improvement. The engineer, and his consultants, shall oversee the preparation of the Plans and Specifications for the making of such improvement. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTEETH DAY OF OCTOBER, 2020.
CITY OF LAKE ELMO (Seal) ATTEST: By: __________________________ Mike Pearson ____________________________ Mayor Julie Johnson City Clerk
TOWER #2
TOWER #1WELL #1
WELL #4
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STATION #1INWOOD BOOSTER
TOWER
WELL
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CITY OF LAKE ELMO
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0 2500 5000
PROJECT SCHEDULE
CITY OF LAKE ELMO
38TH‐39TH STREET NEIGHBORHOOD
STREET & UTILITY IMPROVEMENTS
PROJECT NO. 2020.120
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
OCTOBER 20, 2020 Council Approves MPCA Grant Agreement.
Council orders preparation of Feasibility Report and Design Phase Services.
DECEMBER 15, 2020 Presentation of Feasibility Report. Council accepts Report and calls for
Improvement Hearing.
JANUARY 19, 2021 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote)
and preparation of Plans and Specfications.
MARCH 2, 2021 Council approves Plans and Specifications and orders Advertisement for Bids.
APRIL 7, 2021 Project Bid Date: Receive contractor bids.
APRIL 20, 2021 Council accepts Bids and awards Contract.
MAY 17, 2021 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
OCTOBER 1, 2021 Substantial Completion.
NOVEMBER 19, 2021 Final Completion.
*Final Assessment Hearing Schedule TBD