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HomeMy WebLinkAbout#24 - Tamarack Farms Feasibility Study STAFF REPORT DATE: October 6, 2020 REGULAR AGENDA ITEM: Tamarack Farm Estate Street Improvements – Authorize Preparation of a Feasibility Report and Topographic Survey SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council authorize the preparation of a feasibility report and topographic survey for the Tamarack Farm Estate Street Improvements? BACKGROUND: In conjunction with the City’s Annual Street Maintenance Program, the City has implemented and maintains a five (5) year street Capital Improvement Program which provides long-term planning and management of street and transportation infrastructure throughout the City. The CIP Program consists of a 5-year overview of scheduled capital street projects to address the City’s goals for maintaining public street infrastructure to an acceptable level of service. The 5-year horizon of the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope, and cost of projects as new information becomes available. The number of streets selected each year is dependent upon the amount of funding available. Streets that have exceeded their life expectancy and can no longer be effectively maintained are programed for reconstruction in the City’s Street CIP. PROPOSAL DETAILS/ANALYSIS: The public streets located in the Tamarack Farm Estate subdivision have been identified for improvement in the year 2021 consisting of approximately 2,000 feet of Linden Trail North, just north of 50th Street. In order to initiate the improvement, the Council must authorize the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The feasibility report will advise on the scope of recommended improvements; provide estimated project costs; identify easement and right-of-way, permits and other requirements of other local agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. In addition to the authorization of the feasibility report the Council is asked to authorize the topographic survey. This will allow the work to be completed this fall prior to snowfall and assist in review of known street geometry concerns. There has been a number of complaints historically with the turning movements of large vehicles in the one-way circle portion of the development. A project schedule for the Tamarack Farm Estate Street Improvements is attached and outlines the implementation timeframe necessary to ready the improvements for construction in 2021. The proposed schedule provides necessary time to address public involvement, acquire project related easements, acquire field survey, and to receive contractor bids for construction in 2021. FISCAL IMPACT: $18,500. If authorized, FOCUS Engineering Inc., will prepare a feasibility report in the not to exceed amount of $10,600 for the Tamarack Farms Estates Street Improvements. TKDA will complete a topographic survey and mapping of the neighborhood for the not to exceed amount of $7,900. If the improvements are ordered, the report costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, the report and survey costs cannot be assessed. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Ordering Preparation of a Feasibility Report and topographic survey for the Tamarack Farm Estate Street Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2020-088, Ordering preparation of a Feasibility Report to be completed by FOCUS Engineering in the not to exceed amount of $10,700 and topographic survey by TKDA in the not to exceed amount of $7,900 for the Tamarack Farm Estate Street Improvements.” ATTACHMENTS: 1. Resolution Ordering Preparation of a Feasibility Report. 2. Tamarack Farm Estate Street Improvements – Location Map. 3. Tamarack Farm Estate Street Improvements – Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-088 A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT AND TOPOGRAPHIC SURVEY FOR THE TAMARACK FARM ESTATE STREET IMPROVEMENTS WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street CIP) to promote the strategic use of limited financial resources while maintaining, developing or replacing the City’s local street network; and WHEREAS, the Street CIP represents the City’s long-range street improvement program that identifies the present and future needs and priorities, and develops a schedule of public improvements to address the most essential improvements first; and WHEREAS, the public streets located in the Tamarack Farm Estate neighborhood have been identified for improvement in the year 2021; and WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, That the proposed improvement, called Tamarack Farm Estate Street Improvements, be referred to the City Engineer and FOCUS Engineering, to complete a feasibility report in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT FURTHER RESOLVED, That TKDA is authorized to complete the necessary topographic survey for the design of the proposed improvements. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF OCTOBER, 2020. CITY OF LAKE ELMO By: __________________________ (Seal) Mike Pearson ATTEST: Mayor ________________________________ Julie Johnson City Clerk VFW PARK LIONS TANA RIDGE PARK Baytown Townshi Oak Pa Heigh CARRIAGE STATION PARK 39TH ST N LAYTONAVE NLAVERNE36TH ST 35TH S T 43RD ST N KIRKWOODAVENDREDLAKE ELMO AVE N50TH ST NKIRKWOOD AVE N56TH ST NLIN AVELILYAVE NMARQUESS LN N MARQUESSTRL NMARQUESSTRL CT NMARQUESSTRL CIR N55TH ST N LINDEN TRL NL A R K S P U R L N N LILAC LN N44TH ST LN N 44TH ST N BLUESTEM LN NLILY AVE NLILY AVE NLILAC PL N LILAC WAY N BLUE-STEMTRL NMARQUESS LN CV NMARQUESS WAY N50TH ST N STILL W AT E R BL V D N LAKE ELMO AVE NAVEBLUE S T E M CIR N LITTL E LITTLE BLUESTEM CIR N LINDEN TRL NSTILLWATER BLVD N50TH ST NLAKE ELMO AVE N57TH STCIRSTBLVD N 40TH N7VERONICA POND GOETSCHEL'S POND Union Pa ci fi c R ail r Brookman Add Sunfish Ponds mlet On nfish Lake sse's away Arvold's Acres Tamarack Farm Est Carriage Station Tana Ridge John M Day Farm Add The Fields of St. Croix 2nd Add The Fields of St. Croix Bluestem At The Fields of St. Croix å © ñ 456717 456714 5 PROJECT SCHEDULE  CITY OF LAKE ELMO    TAMARACK FARM ESTATES STREET IMPROVEMENTS  PROJECT NO. 2020.XXX  FOCUS ENGINEERING, inc.  Cara Geheren, P.E.   651.300.4261  Jack Griffin, P.E.                651.300.4264  Ryan Stempski, P.E.  651.300.4267  Chad Isakson, P.E.  651.300.4283                  OCTOBER 6, 2020  Council orders preparation of Feasibility Report and Topographic Survey.      DECEMBER 15, 2020  Presentation  of  Feasibility  Report.  Council  accepts  Report  and  calls  for  Improvement Hearing.       JANUARY 19, 2021  Public Improvement Hearing. Council Orders the Improvement (4/5th Vote)  and preparation of Plans and Specfications.    APRIL 6, 2021  Council approves Plans and Specifications and orders Advertisement for Bids.      MAY 6, 2021      Project Bid Date: Receive contractor bids.      MAY 18, 2021  Council accepts Bids and awards Contract.       JUNE 14, 2021    Conduct Pre‐Construction Meeting and issue Notice to Proceed.   OCTOBER 1, 2021    Substantial Completion.   NOVEMBER 19, 2021    Final Completion.                               *Final Assessment Hearing Schedule TBD