HomeMy WebLinkAbout#14 - Hammes Estates 1st Add Improvements STAFF REPORT
DATE: November 17, 2020
CONSENT
AGENDA ITEM: Accept Improvements, Approve Security Reduction, and Release Public Sanitary
Sewer and Watermain Warranty Security for the Hammes Estates 1st Addition.
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Ken Roberts, Planning Director
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve security
reductions for the Hammes Estates 1st Addition?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to accept the
improvements, reduce the development security, and release public sanitary sewer and watermain warranty
security for the Hammes Estates 1st Addition. This request has been reviewed and the following reduction
is being recommended:
Current Security Amount Proposed Security Amount
1. Hammes Estates 1st Add. $1,441,912 $750,901
The Hammes Estates 1st Addition street and drainage improvements are now in the warranty period per the
attached Certificate of Completion. Twenty-five percent (25%) of the original security amount will be
retained until the warranty period expires on November 17, 2021 for street and drainage improvements.
The sanitary sewer and watermain in the Hammes Estates 1st Addition was completed and accepted by the
City on September 5, 2017 and the 2-year warranty period began. A security in the amount of 25% of the
original security amount ($222,406) was retained for the warranty period. A review was completed by City
staff to verify all warranty items have been fully addressed by the Developer. Subsequently, staff has
received and is processing a request from the developer to release the warranty security for the public
sanitary sewer and watermain in Hammes Estates 1st Addition. Release of the warranty security is
recommended.
This release of security is conditioned on the developer bringing their escrow accounts into compliance.
FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a
security amount that is adequate to ensure completion of all elements of the improvements as protection to
the City tax payers against the potential of developer default.
Release of the warranty security brings the public sanitary sewer and watermain portion of the project to a
close. The operation and maintenance of the sanitary sewer and watermain becomes the responsibility of
the City going forward.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements, approve the security reduction, and release warranty security for public sanitary
sewer and watermain for the Hammes Estates 1st Addition as detailed in the attached worksheet contingent
upon the escrow account being brought into compliance. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to accept improvements, approve the security reduction, and release warranty security for
public sanitary sewer and watermain for the Hammes Estates 1st Addition as detailed in the attached
Security Reduction Worksheet with the contingent upon the escrow account being brought into
compliance”.
ATTACHMENTS:
1. Certificate of Completion – Hammes Estates 1st Addition.
2. Security Reduction Worksheet – Hammes Estates 1st Addition.
HAMMES 1ST ADDITION Time of Performance: October 31, 2017DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6Grading $156,000 $195,000$195,000Sanitary Sewer $413,076 $516,345 $387,259 $129,086Watermain $298,624 $373,280 $279,960 $93,320Storm Sewer (w/pond structures) $492,748 $615,935 $461,951Streets $430,598 $538,247 $403,685Sidewalks/Trails $111,360 $139,200 $104,400Surface Water Facilities NA NAStreet Lighting $54,000 $67,500 $50,625Street Signs and Traffic Control Signs $6,300 $7,875 $5,906Private Utilities (electricity, natural gas, telephone, and cable)Landscaping $244,922 $306,153Tree Preservation and Restoration NA NAWetland Mitigation and Buffers $50,000 $62,500 $46,875Monuments $5,700 $7,125 $5,344Erosion Control $195,986 $244,982 $183,736Boardwalk $66,500 $83,125 $62,344Record Drawings $10,000 $12,500 $9,375TOTALS $2,535,813 $3,169,767RELEASED AMOUNTS:$1,532,855 $195,000 $691,011 $0 $0 $0CUMMULATIVE AMOUNTS:$1,532,855 $1,727,855 $2,418,866SECURITY AMOUNT REMAINING:$1,636,912 $1,441,912 $750,901DATE:9/5/2017 11/20/2018 11/17/2020REDUCTIONS