HomeMy WebLinkAbout#01 - 10-20-20 City Council Meeting MinutesCITY OF LAKE ELMO
CITY COUNCIL MINUTES
OCTOBER 20, 2020
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Dale Dorschner, Lisa
McGinn and Christine Nelson
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, City Planner
Prchal, Fire Chief Kalis and City Clerk Johnson
APPROVAL OF AGENDA
Councilmember Bloyer, seconded by Councilmember McGinn, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 5 – 0.
ACCEPT MINUTES
Minutes of the October 6, 2020 Regular Meeting were accepted as presented.
PUBLIC COMMENTS/INQUIRIES
None
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll
3. Accept September 2020 Building Department Report
4. Accept September 2020 Public Works Department Report
5. Accept September 2020 Fire Department Report
6. Accept September 2020 Sheriff’s Office Report
7. Approve Letter of Credit Reduction for Growing Explorers Learning Center
8. Approve 3M Workgroup Operational Capacity Grant Amendment #2
9. Approve Cooperative Agreement Payment No. 1 for Inwood-5th Street Traffic Signal
Improvements
10. Approve Cooperative Agreement Payment No. 3 (FINAL) for CSAH 17 Phase 3
Improvements
11. Approve Pay Request No. 1 for Pumphouse No. 5
12. Approve Pay Request No. 4 for Stonegate Addition Street and Utility Improvements
13. Approve Pay Request No. 2 for Well No. 5 Connecting Watermain
LAKE ELMO CITY COUNCIL MINUTES
October 20, 2020
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14. Approve Pay Request No. 2 for the 2020 Mill and Overlay Project
15. Approve Pay Request No. 2 for Hamlet on Sunfish Lake Sanitary Sewer Extension
16. Approve Release of Warranty Security for Hunters Crossing 1st Addition
17. Approve Release of Warranty Security for Hunters Crossing 2nd Additions
Councilmember Bloyer, seconded by Councilmember McGinn, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
ITEM 18: Sunfish Lake Park Kiosk and Business Signs
City Planner Prchal presented the updated sign design and reviewed examples of maps from other
cities. Potential additional signage for a business directory was also discussed.
Tony Manzarra, 5050 Kirkwood Ave. N. commented on signage in the park and offered suggested
to make signage more helpful to park visitors.
Councilmember Bloyer, seconded by Councilmember Dorschner, moved T0 APPROVE THE
UPDATED KIOSK SIGN FOR SUNFISH LAKE PARK WITH A NOT TO EXCEED
AMOUNT OF $500. Motion passed 5 – 0.
Councilmember Bloyer, seconded by Councilmember McGinn, moved TO ALLOW
SPONSORSHIP SIGNAGE IN SUNFISH LAKE PARK. Motion passed 5 – 0.
ITEM 19: MPCA Grant Agreement for the 38th -39th –Innsdale Street and Utility
Improvements
City Engineer Griffin presented the proposed grant agreement with the MPCA for a project that
would extend municipal water service and reconstruct the streets in the 38th/39th/Innsdale area.
Councilmember Dorschner, seconded by Councilmember McGinn, moved TO APPROVE
THE MPCA GRANT AGREEMENT, CONTRACT NUMBER 184198, FOR THE 38TH-
39TH STREET NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS. Motion
passed 5 – 0.
ITEM 20: Feasibility Report and Design Engineering Services for the 38th-39th-Innsdale
Street and Utility Improvements
City Engineer Griffin reviewed the scope of the project for the 38th/39th/Innsdale area and
requested Council approval for the preparation of a feasibility report.
Councilmember Dorschner, seconded by Councilmember McGinn, moved TO APPROVE
RESOLUTION NO. 2020-089, ORDERING PREPARATION OF A FEASIBILITY REPORT
AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 38TH-39TH
STREET NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS. Motion passed 5
– 0.
LAKE ELMO CITY COUNCIL MINUTES
October 20, 2020
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Councilmember Dorschner, seconded by Councilmember Nelson, moved TO APPROVE A
PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION SUPPORT
SERVICES CONTRACT TO BOLTON AND MENK, INC IN THE NOT TO EXCEED
AMOUNT OF $148,327 FOR THE 38TH-39TH STREET NEIGHBORHOOD STREET AND
UTILITY IMPROVEMENTS. Motion passed 5 – 0.
ITEM 21: Plans and Specifications for the Heritage Farms Street and Utility
Improvements
City Engineer Griffin presented plans and specifications for the Heritage Farms project and
requested Council order the advertisement for bids.
Councilmember Bloyer, seconded by Councilmember McGinn, MOVED TO APPROVE
RESOLUTION NO. 2020-090, APPROVING THE PLANS AND SPECIFICATIONS AND
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE HERITAGE FARM STREET
AND UTILITY IMPROVEMENTS. Motion passed 5 – 0.
ITEM 22: Accept Petition for Municipal Water Services and Table Further Actions
Pending MPCA Grant Approval (Blackford Area)
City Engineer Griffin reviewed costs and scope of the project, noting that the project would not
be viable due to cost.
Councilmember Bloyer, seconded by Councilmember McGinn, moved TO APPROVE
RESOLUTION NO. 2020-100, DECLARING THE ADEQUACY OF THE 45TH STREET
PRIVATE DRIVE PETITION FOR MUNICIPAL WATER SERVICE AND DEFERRING
FURTHER ACTION BY THE CITY. Motion passed 5 – 0.
ITEM 23: Selection of Architect/Engineering Firm for New City Facilities
City Administrator Handt reported on follow up with the firms interviewed by the Council on
October 13th.
Councilmember Bloyer, seconded by Councilmember Dorschner, moved TO DIRECT STAFF
TO BEGIN NEGOTIATIONS WITH LEO DALY FIRST WITH BKV AS A BACK UP.
Motion passed 5 – 0.
COUNCIL REPORTS
Councilmember McGinn: Thanked the Sheriff’s Department for holding a neighborhood watch
meeting in Inwood.
STAFF REPORTS AND ANNOUNCEMENTS
LAKE ELMO CITY COUNCIL MINUTES
October 20, 2020
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Administrator Handt: reported on the county’s draft CIP, noting deadline for public comment
is December 10th, reported on the conceptual drinking water plan.
City Clerk Johnson: provided an update on elections
Meeting adjourned at 8:37 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk