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Home My WebLink About#05 - Stillwater Way Jurisdictional Transfer STAFF REPORT DATE: November 4, 2020 CONSENT AGENDA ITEM: Approve Jurisdictional Transfer of Stillwater Way, Approve Designation of Stillwater Way as a Municipal State Aid Street, and Approve Municipal Concurrence for Washington County State Aid Designations SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Jurisdictional Transfer of Stillwater Way from Washington County to the City of Lake Elmo, approve the designation of Stillwater Way as a Municipal State Aid Street, and approve Municipal Concurrence for Washington County State Aid Designations in the City of Lake Elmo? BACKGROUND, PROPOSAL DETAILS/ANALYSIS: Washington County recently completed the roadway realignment and reconstruction of County State Aid Highway 14 (Stillwater Boulevard) and County State Aid Highway 15 (Manning Avenue) located in the City of Lake Elmo. Prior to the improvements, Washington County and the City of Lake Elmo entered into Cooperative Agreements for cost sharing, traffic signal maintenance responsibilities, and to address the turnback of Stillwater Way (a portion of the project) to the local jurisdiction of the City of Lake Elmo. The Jurisdictional Transfer Agreement. Agreement No. 11522, was approved by the City Council and Washington County Board and is dated April 17, 2018. In accordance with the agreement, the jurisdictional transfer is accomplished upon completion of the project by the County and as of June 1, 2019, contingent upon the final completion of the project. The contingent completion of the project includes 1) completion of all punch list items by the County’s contractor; 2) receipt of all testing reports; 3) structure invert verification; and 4) 30-days following the submittal of record drawings to the City. In order to facilitate the jurisdictional transfer, the County must make County State Aid designation revisions to the County State Aid Highway System, including the revocation of Stillwater Way as a County State Aid Highway, and transfer the roadway and right-of-way to the jurisdiction of the City of Lake Elmo. Lake Elmo may also elect to designate the newly acquired roadway to the City’s Municipal State Aid Street System. Pursuant to State Aid Rules, a County Road Turnback may be added to the City’s Municipal State Aid System and is not counted toward the City’s 20% statutory mileage limitation. Therefore, the City may request the Turnback to be added to their MSA System to generate additional funding needs over and above the allowable mileage allocation. FISCAL IMPACT: The City of Lake Elmo shall own and be solely responsible for all operation, maintenance, and replacement of Stillwater Way, including snow and ice control, the maintenance of the storm sewer and culverts located within the transferred portions of the road right-of-way, and including the bituminous trail. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a Resolution, thereby approving the Jurisdictional Transfer of Stillwater Way from Washington County to the City of Lake Elmo in accordance with the Jurisdictional Transfer Agreement dated April 17, 2018; approving the designation of Stillwater Way as a Municipal State Aid Street; and approving Municipal Concurrence for Washington County State Aid Designations in the City of Lake Elmo. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2020-094 approving the Jurisdictional Transfer of Stillwater Way, from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15), from Washington County to the City of Lake Elmo, approving the designation of Stillwater Way as a Municipal State Aid Street, subject to the approval of the Commissioner of Transportation, and approving Municipal Concurrence for Washington County State Aid Designations in Lake Elmo .” ATTACHMENTS: 1. Resolution to Provide for the Transfer of Jurisdiction of Stillwater Way from Washington County to the City of Lake Elmo, Designation of Stillwater Way as a Municipal State Aid Street, and approving Municipal Concurrence for Washington County State Aid Designations in Lake Elmo. 2. Location Map. 3. Stillwater Way – Roadway/Right-of-Way Exhibit. 4. Washington County Resolution No. 2020-091, dated September 1, 2020. 5. Washington County Resolution No. 2020-111, dated October 6, 2020. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-094 A RESOLUTION TO PROVIDE FOR THE TRANSFER OF JURISDICTION OF STILLWATER WAY FROM WASHINGTON COUNTY TO THE CITY OF LAKE ELMO AND A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS, MUNICIPAL CONCURRING RESOLUTION (Revoking CSAH Designation), AND MUNICIPAL CONCURRING RESOLUTION (New CSAH Designation) WHEREAS, Washington County has completed the construction and realignment of County State Aid Highway 14 (CSAH 14) and County State Aid Highway 15 (CSAH 15), known as the CSAH 14 & CSAH 15 Realignment Project (“Project”); and WHEREAS, Washington County and the City of Lake Elmo entered into an Agreement, Agreement No. 11522 dated April 17, 2018, for the Transfer of Stillwater Way, from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15), to the Jurisdiction of Lake Elmo upon the completion of the Project and conditions of the Agreement; and WHEREAS, the City of Lake Elmo agrees that all conditions of the Transfer Agreement have been met by Washington County; and WHEREAS, Washington County has revoked Stillwater Way, from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15), from a County State Aid designation; and WHEREAS, pursuant to Minnesota Statute 163.11, the Washington County Board of Commissioners has transferred all that part of Stillwater Way from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15) to the City of Lake Elmo, as adopted by Washington County Resolution No. 2020-091 on September 1, 2020; and WHEREAS, the Washington County Board of Commissioners has adopted Resolution No. 2020- 111 on October 6, 2020, revising designation of County State Aid Highway No. 14 and 15 within the corporate limits of the City of Lake Elmo, including County State Aid Highway No. 14 (Stillwater Boulevard North) from the south junction of Lake Elmo Avenue North to Mendel Avenue North, and County State Aid Highway No. 15 (Manning Avenue North) from 32nd Street North to McDonald Drive North, and including the locating, establishing, designating and numbering the County State Aid Highway System of Washington County; and WHEREAS, said resolution locates and establishes certain County State Aid Highways within the corporate limits of the City of Lake Elmo; and WHEREAS, the City of Lake Elmo is requesting that all that part of Stillwater Way, from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15), be designated a Municipal State Aid Street under the provisions of Minnesota Law. NOW, THEREFORE, BE IT RESOLVED, the City of Lake Elmo agrees to the jurisdictional transfer of Stillwater Way from County State Aid Highway 14 (CSAH 14) to County State Aid Highway 15 (CSAH 15). NOW, THEREFORE, BE IT RESOLVED, the City of Lake Elmo shall own and be solely responsible for all maintenance, including snow and ice control, and the maintenance of the storm sewer and culverts located within the transferred portions of the road right-of-way including the bituminous trail. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo that the resolution adopted by the County Board, a copy of which is attached hereto and made a part thereof, locating or establishing the County State Aid Highway system within the City limits (and revoking certain portions of said system) is in all things approved. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo that Stillwater Way, described as follows, to-wit: Municipal State Aid Street (MSAS) xxx (Stillwater Way North) from County State Aid Highway (CSAH) 14 (Stillwater Boulevard North) to County State Aid Highway 15 (Manning Avenue North) be and hereby is, established, located, and designated a Municipal State Aid Street subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for consideration, and upon approval of the designation of said roads or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Lake Elmo, to be numbered and known as (to be provide by the Office of State Aid). ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF NOVEMBER, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk P )m )m)s GuWX SËSË ?öA@)m)s GuWXGvWXGvWX?öA@ Sh"19A GsWXSÊ )m)s G«WX G«WXGªWX GªWX )s)m %&f(GrWX GtWX SÉGvWX GvWX GsWX GrWX GlWX GlWX GlWX GzWXGpWX GpWX GpWX %&f( %&h( %&h( !"b$)n GsWX ?öA@ ?öA@ GoWX Sf"17B GqWX GqWX GeWX GeWX GiWX GiWX GlWX?lA@ SÆ SÆ SÆ GuWX GuWX GuWX GuWX !"b$)n !"b$)n GrWX GrWX GrWX GrWX GiWX ?öA@ ?öA@ GuWXGnWXGnWX GnWX GnWX GoWX GdWX SÁ?ÇA@?ÇA@?ÇA@ GqWX GqWX GlWX G§WX U¡WX U¡WX GkWX GkWX GoWX GoWX S¿ S¿ GwWX GwWX GyWX GyWX GjWX?÷A@?÷A@ GuWXG§WX %&h( ?lA@ ?lA@ ?ÇA@ ?¸A@ G|WX ?¸A@ ?¸A@ ?÷A@ )s GgWX GgWX GgWX GgWX GfWX GfWX GfWX GfWX GfWX GhWX GhWX S¸ S¸ GoWX GoWX S¼ S¼ S³ S³ GbWX GjWX GjWX GdWX GdWX ?öA@ ?öA@ S¬ S¬Sº ?öA@ ?öA@ GfWX GcWXGcWXGcWXGcWXS¸GbWXGbWX GbWX GbWX GbWX ?öA@ S° S°?øA@?øA@?øA@?øA@ ?øA@?øA@?øA@ SÚ SÚGoWX GoWX GoWX GoWX S« S«S« Sø"A4 U¥WX U¤WX )s )s GaWXGaWX !"`$)s ?öA@ ?öA@ GzWX ?lA@ GfWX SÀ SÍ GlWX )l)l GeWX GkWX S½S¾GwWXG{WW GnWX GnWX GnWXGoWX GoWX DENMARKTOWNSHIP WOODBURY WEST LAKELANDTOWNSHIP STILLWATERTOWNSHIP STILLWATER OA K PA R K H EIG H TS OAKDALE SCANDIA NEWPORT MAYTOWNSHIP M A R INEON STCROIX MAHTOMEDI LAKEELMO HUGO GRANT FORESTLAKE DELLWOOD COTTAGEGROVE BAYTOWN TOWNSHIP AFTON ST PAULPARK This ma p is the result of a compilationand re pro duction of land records as they appea r in various Washington County offices.This ma p should be used for referencepurposes only. Washington County is not responsib le for any inaccuracies. COUNTY ROAD ........................................ U.S. TRUNK HIGHWAY ............................ COUNTY STATE AID HIGHWAY ............... STATE TRUNK HIGHWAY ........................ INTERSTATE HIGHWAY ........................... Road Classification §¨¦494 £¤61 456721 Æÿ74 8 CSAH 15 / CSAH 14 - Realignment Project 0 2 4 6 81Miles 1:260 ,000Scale GqWX GnWX GoWX ?ÇA@ GqWX GnWXGoWX GoWX WEST LAKELANDTOWNSHIP OAK PARKHEIGHTS LAKEELMO BAYTOWNTOWNSHIP ^_ Lake Elmo & Baytown TwpCSAH 15 Project # SAP 082-615-027CSAH 14 Project # SAP 082-614-014 Existing R/W Line New R/W Line GnWX 40TH ST N.40TH ST N.STILLWATER WAY N.STILLWATER WAY N.GoWXMA N N I N G A V E N U E NMA N N I N G A V E N U E N Existing R/W Line New R/W Line Existing R/W Line GoWX GnWX New R/W Line Existing R/W Line ± Washington County Public Works DepartmentSurvey Division prepared by: 0 10050 Feet Updated: January 2020 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2020-111 DATE October 6, 2020 DEPARTMENT Public Works MOTION BY COMMISSIONER Karwoski SECONDED BY COMMISSIONER Johnson RESOLUTION APPROVING THE REVOCATION OF COUNTY STATE AID DESIGNATION ON PORTIONS OF COUNTY STATE AID HIGHWAY (CSAH) 14 AND 15 AND ESTABLISHING COUNTY STATE AID HIGHWAY 14 AND 15 IN THE CITY OF LAKE ELMO WHEREAS, it appears to the County Board that portions of Stillwater Boulevard North, 40th Street North, and Manning Avenue should be designated as a County State Aid Highway under the provisions of Minnesota Law; and WHEREAS, it appears to the County Board that portions of Stillwater Boulevard North, 40th Street North, and Manning Avenue North should be revoked as a County State Aid Highway under the provisions of Minnesota Laws. NOW, THEREFORE, BE IT RESOLVED, that subject to the approval by the Minnesota Commissioner of Transportation, the Washington County Board of Commissioners hereby determines that County State Aid Highway 14 (Stillwater Boulevard North/Manning Avenue/40th Street North) from the south junction of Lake Elmo Avenue North to Mendel Avenue North, and hereby is, revoked as a County State Aid Highway. A map of this roadway is included in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that subject to the approval by the Minnesota Commissioner of Transportation, the Washington County Board of Commissioners hereby determines that County State Aid Highway 15 (Manning Avenue North) from 32nd Street North to 40th Street North, and hereby is, revoked as a County State Aid Highway. A map of this roadway is included in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that subject to the approval by the Minnesota Commissioner of Transportation, the Washington County Board of Commissioners hereby determines that County State Aid Highway 15 (Stillwater Boulevard North) from the junction of Manning Avenue/Stillwater Boulevard North to McDonald Drive North, and hereby is, revoked as a County State Aid Highway. A map of this roadway is included in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that subject to the approval by the Minnesota Commissioner of Transportation, the Washington County Board of Commissioners hereby determines that Stillwater Boulevard/40th Street North from the south junction of Lake Elmo Avenue North to Mendel Avenue North shall be established, located and designated a Washington County State Aid Highway and identified as County State Aid Highway 14. A map of this roadway is included in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that subject to the approval by the Minnesota Commissioner of Transportation, the Washington County Board of Commissioners hereby determines that Manning Avenue North from 32nd Street North to McDonald Drive North shall be established, located and designated a Washington County State Aid Highway and identified as County State Aid Highway 15. A map of this roadway is included in the attached Exhibit A. BE IT FURTHER RESOLVED, that the County Administrator is hereby authorized to forward two certified copies of this resolution to the Commissioner of Transportation for their consideration. Updated: January 2020 BE IT FURTHER RESOLVED, Upon the Commissioner of Transportation approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of Washington County. ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR MIRON KARWOSKI KRIESEL JOHNSON WEIK YES X___ X X X X NO ____