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Home My WebLink About#01 - 3-4-20 City Coucnil Meeting MinutesCITY OF LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2020 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Dale Dorschner, Lisa McGinn and Christine Nelson. ABSENT: Councilmember Justin Bloyer. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Roberts, Public Works Director Powers, City Planner Prchal, Interim Fire Chief Cornell and City Clerk Johnson. APPROVAL OF AGENDA Item 19, “Accept Resignation of Deputy Clerk Alex Saxe and Approve Hire of Kyla Rippey as Deputy Clerk”; Item 20, “Accept Building Official Resignation”; and Item 21, “Adopt Resolution 2020-027 to Designate Certified Building Official” were added to the Regular Agenda. Item 9, “Approve Submittal of Grant Application for Sunfish Lake Park Mountain Bike Trails” was moved from the Consent Agenda to the Regular Agenda. Councilmember Dorschner, seconded by Mayor Pearson, moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 4 – 0. ACCEPT MINUTES Minutes of the February 18, 2020 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Approve Resolution Regarding 2020 Assessments - Resolution No 2020-016 4. Approve Hire of Utility Billing Clerk LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2020 Page 2 of 5 5. Approve Step Increase for Building Inspector 6. Approve Step Increase for Assistant City Administrator 7. Appoint New Representative to Cable Commission 8. Approve Lawful Gambling Permit Application for Stillwater Area Hockey Association – Resolution 2020-017 9. Approve submittal of Grant Application for Sunfish Lake Park Mountain Bike Trails – Resolution 2020 – 018 10. Award Lawn Mowing Services Contract 11. Approve Pay Request No. 4 (FINAL) for the 2019 Mill & Overlay Project Councilmember Dorschner, seconded by Mayor Pearson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 4 - 0. ITEM 12: Public Hearing and Order Improvements for the 31st Street/Stillwater Blvd. Watermain Extension City Engineer Griffin presented the scope of the proposed improvements and assessment amounts. Councilmember Dorschner, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2020-019 ORDERING THE 31ST STREET AND STILLWATER BOULEVARD IMPROVEMENTS AS OUTLINED IN THE FEASIBILITY REPORT DATED JANUARY 2020. Motion passed 4 – 0. ITEM 13: Approve Plans & Specifications; Declare Costs to be Assessed & Call for Hearing on Assessment for Heritage Farms Street and Sanitary Sewer Improvements City Engineer Griffin presented plans for the project, noting curbing change requests from residents and a storm pipe issue. Griffin also presented estimated project costs, assessment roll and a project schedule. Councilmember Dorschner, seconded by Councilmember McGinn, moved TO ADOPT RESOLUTION 2020-020 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE HERITAGE FARM STREET AND UTILITY IMPROVEMENTS. Motion passed 4 – 0. Councilmember Dorschner, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION 2020-027 DECLARING COST TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT FOR THE HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS TO BE HELD ON April 21, 2020. Motion passed 4 – 0. LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2020 Page 3 of 5 ITEM 14: Northport 3rd Addition (Village Parkway and 31st Street) City Planner Prchal presented the request for an easement vacation and approval of the final plat for the Northport 3rd Addition. Councilmember McGinn, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION 2020-021 FOR THE NORTHPORT 3RD ADDITION FINAL PLAT WITH THE LISTED CONDITIONS OF APPROVAL. Motion passed 4 – 0. Councilmember McGinn, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION 2020-021 APPROVING EASEMENT VACATION FOR OUTLOT A OF THE NORTHPORT 2ND ADDITION WITH RECOMMENDED CONDITIONS OF APPROVAL. Motion passed 4 – 0. ITEM 15: Amendment to City Code Regarding Minimum Area for On-site Sanitary Sewer (Septic) Systems City Planner Prchal presented staff recommendations for amendments to the City’s code relating the size of septic systems in the Rural Zoning Districts. Mayor Pearson, seconded by Councilmember McGinn, moved TO APPROVE ORDINANCE 08-235 WHICH WILL REMOVE THE 20,000 SQUARE FOOT SEPTIC AREA REQUIREMENT FOR THE RURAL ZONING DISTRICTS. Motion passed 4 – 0. Mayor Pearson, seconded by Councilmember Dorschner, moved TO APPROVE RESOLUTION 2020-023 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-235. Motion passed 4 – 0. ITEM 9: Approve Submittal of Grant Application for Sunfish Lake Park Mountain Bike Trails Discussion held regarding staff time needed to pursue the grant. Staff indicated that they would assess the situation prior to submitting the application. Councilmember Nelson, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2020-018 REQUESTING GRANT FUNDING FROM THE DNR FOR THE CONSTRUCTION OF TRAILS WITHIN SUNFISH LAKE PARK. Motion passed 4 – 0. ITEM 16: Award Sunfish Lake Park Mountain Bike Trail Construction Contract City Planner Prchal reviewed information on the contractor proposed for the project and noted that the Parks Commission recommended approval. Staff noted that the warranty period on page 13 of the contract would be amended to indicate a warranty period of two years. LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2020 Page 4 of 5 Councilmember McGinn, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION 2020-024 WHICH APPROVES A CONTRACT BETWEEN THE CITY OF LAKE ELMO AND TRAIL SOURCE LLC FOR THE CONSTRUCTION OF TRAILS WITHIN SUNFISH LAKE PARK. Motion passed 4 – 0. ITEM 17: Preliminary Denial of Comcast Proposal Assistant City Administrator Dickson reviewed the proposed Resolution for preliminary denial of the Comcast Cable Franchise Agreement. Tim Finnerty, Cable Commission Executive Director, commented on the Cable Commission’s recommendation that the preliminary assessment should not be renewed. Karly Werner, Sr. Director of Governmental Affairs for Comcast, commented on Comcast’s position that the proposed agreement. Councilmember Nelson, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2020-025 APPROVING THE PRELIMINARY ASSESSMENT THAT THE COMCAST OF MINNESOTA, INC CABLE FRANCHISE SHOULD NOT BE RENEWED. Motion passed 4 – 0. ITEM 18: Animal Ordinance Updates City Clerk Johnson reported that the recommended updates to the animal ordinance would remove the requirement for licensing dogs and to bring the City’s ordinances in compliance with state law relating to dangerous and potentially dangerous dogs. Mayor Pearson, seconded by Councilmember McGinn, moved T0 ADOPT ORDINANCE 08-234 AMENDING CHAPTER 95 OF THE LAKE ELMO CITY CODE AND RESOLUTION 2020-026 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-234 ITEM 19: Accept Deputy Clerk Resignation and Approve Hire Councilmember Dorschner, seconded by Councilmember Nelson, MOVED TO ACCEPT ALEX SAXE’S RESIGNATION, AND HIRE KYLA RIPPEY AS DEPUTY CLERK PENDING A BACKGROUND CHECK AND DRUG TEST, AT AN HOURLY WAGE OF $25.61. Motion passed 4 – 0. ITEM 20: Accept Building Official Resignation LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2020 Page 5 of 5 Councilmember Nelson, seconded by Councilmember Dorschner, moved TO ACCEPT THE BUILDIG OFFICIAL’S RESIGNATION AND AUTHORIZE STAFF TO ADVERTISE THE POSITION. Motion passed 4 – 0. ITEM 21: Appoint Interim Building Official Mayor Pearson, seconded by Councilmember Dorschner, moved TO APPOINT TONI LILJEDAHL AS INTERIM BUILDING OFFICIAL. Motion passed 4 – 0. COUNCIL REPORTS Mayor Pearson: Thanked Ginny Holder for her service on the Cable Commission. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Noted she has prepared responses to Ms. Dunn’s questions at a prior Council Meeting; noted Local Board of Appeal meeting on April 22nd, reported on staff planning for potential flooding. City Clerk Johnson: Provided an update on the Presidential Primary Election. City Attorney Sonsalla: Working on an assessment agreement for Heritage Farms. Interim Fire Chief Cornell: Attended the Tri-Lakes annual HOA meeting and received a donation to Fire Department from the HOA. Meeting adjourned at 9:10 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Julie Johnson, City Clerk