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Home My WebLink About#08 - Stonegate Street and Utility Improvements STAFF REPORT DATE: March 17, 2020 CONSENT AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the Stonegate Addition Street and Utility Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and order the Advertisement for Bids for the Stonegate Addition Street and Utility Improvements? BACKGROUND: A feasibility report was adopted for the Stonegate Addition Street and Utility Improvements at the November 19, 2019 city council meeting, and a public improvement hearing was held on December 17, 2019. Following the public improvement hearing the city council ordered the improvements. The City of Lake Elmo was approved to receive grant funding from the Minnesota Pollution Control Agency (MPCA) under the 2018 3M Settlement Agreement as an expedited project to extend municipal water and connect each of the 65 homes in the Stonegate 1st and 2nd Additions. The grant is in the not to exceed amount of $4,284,300. The terms of the grant are outlined in the Grant Agreement between the City of Lake Elmo and the MPCA dated October 2, 2019. The neighborhood is located in a Special Well Construction Area (SWCA) as designated by the Minnesota Department of Health (MDH) after the discovery of PFAS groundwater contamination and many of the properties have received well advisories from the MDH and are currently having their water supply treated using GAC filters supplied by the State. The project extends the public watermain from the adjacent Inwood development along 10th Street North, then along the public streets, making a looped watermain connection to the adjacent Savona development. Individual water service stubs will be installed to the edge of right‐of‐way at each of the 65 residential properties. The project will include restoration following the watermain installation and this will include a street reclamation for the Stonegate 2nd Addition along with boulevard sodding throughout the project over the disturbed areas. The project will include grant funding and administrative processes for ensuring each property completes the private service connection from the right-of-way to each home, including water meter installation, removal of granular activated carbon treatment systems (if applicable), sealing of any private well, and all permitting and connection fees. The private water connection and well sealing improvements will be contracted separately by each property owner. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for April 16, 2020. Once received, bids will be reviewed by staff and a recommendation for awarding a contract will be prepared for council consideration at a future council meeting. FISCAL IMPACT: The total estimated project cost is $4,284,300, with $2,480,000 for the public watermain improvements, $1,004,300 for the private water service connections/well abandonment work, and $800,000 for street and storm sewer improvements within the Stonegate 2nd Addition. The improvements will be funded through a grant from the MPCA under the 2018 3M Settlement Agreement as an expedited project, and in accordance with the MPCA-Lake Elmo Grant Agreement dated October 2, 2019. The design engineers post-design cost estimate currently exceeds the grant agreement amount of $4,284,300. It is recommended to proceed with contractor bids, and if the total project costs continue to exceed the grant amount, post contractor bids, the city will need to request an amendment to the grant amount prior to contract award. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution approving the plans and specifications and ordering the advertisement for bids for the Stonegate Addition Street and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2020-029, approving the plans and specifications and ordering the advertisement for bids for the Stonegate Addition Street and Utility Improvements.” ATTACHMENTS: 1. Resolution approving the plans and specifications and ordering the advertisement for bids for the Stonegate Addition Street and Utility Improvements. 2. Location Map. 3. Project Schedule. Project Plans and Specifications available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-029 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the City Council on the 15th day of October 2019, the City Engineer, together with Bolton & Menk, has prepared plans and specifications for the Stonegate Addition Street and Utility Improvements and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF MARCH, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk LOCATION MAP FIGURE NO. 1 STONEGATE NEIGHBORHOOD CITY OFLAKE ELMO STONEGATE 1ST ADDITION LEGEND PROJECT NO. 2019.120 STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS STONEGATE 2ND ADDITION PROJECT STREETS JULEP AVE N, FROM THE STONEGATE 1ST ADDITION TO JEWEL AVE; JULEP CT N, FROM JULEP AVE TO THE END OF CUL-DE-SAC; JEWEL AVE N, FROM 10TH ST N TO THE END OF CUL-DE SAC PROJECT SCHEDULE CITY OF LAKE ELMO STONEGATE ADDITION STREET AND UTILITY IMPROVEMENTS PROJECT NO. 2019.120 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 JULY 16, 2019 Council orders preparation of Feasibility Report. OCTOBER 1, 2019 Council Approves MPCA Grant Agreement for Stonegate Watermain Project. OCTOBER 15, 2019 Council Authorizes Topographic Survey and Final Design Services. NOVEMBER 19, 2019 Presentation of Feasibility Report. Council accepts Report and calls for Improvement Hearing. DECEMBER 17, 2019 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote) and preparation of Plans and Specifications. MARCH 17, 2020 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 16, 2020 Project Bid Date: Receive contractor bids. MAY 5, 2020 Council accepts Bids and awards Contract. JUNE 2, 2020 Conduct Pre-Construction Meeting and issue Notice to Proceed. • SEPTEMEBER 25, 2020 Substantial Completion. • NOVEMBER 13, 2020 Final Completion. SEPTEMBER 7, 2021 Council Declares Costs to be Assessed and Calls for Hearing on Assessment. OCTOBER 5, 2021 Final Assessment Hearing. Council adopts the Final Assessment Roll.