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Home My WebLink About#09 - 31st St - Stillwater Blvd Watermain Extension STAFF REPORT DATE: March 17, 2020 CONSENT AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the 31st Street & Stillwater Blvd Watermain Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and order the Advertisement for Bids for the 31st Street & Stillwater Blvd Watermain Improvements? BACKGROUND: A feasibility report was adopted for the 31st Street & Stillwater Blvd Watermain Improvements at the February 4, 2020 city council meeting, and a public improvement hearing was held on March 4, 2020. Following the public improvement hearing the city council Ordered the Improvements. The City of Lake Elmo was approved to receive grant funding from the Minnesota Pollution Control Agency (MPCA) under the 2018 3M Settlement Agreement as an expedited project to extend municipal water and connect each of the six homes in the 31st St and Stillwater Blvd neighborhood. The grant is in the not to exceed amount of $449,100. The terms of the grant are outlined in the Grant Agreement between the City of Lake Elmo and the MPCA dated October 2, 2019. The properties reside in an area where per- and polyfluoroalkyl substances (PFAS) contamination exceeds Health Based Values (HBVs) and well advisories have been issued. The project extends the public watermain south across Stillwater Boulevard (CSAH 14) from the north side, approximately 800 feet east of the intersection at 31st Street North. On the south side of CSAH 14, watermain will be extended approximately 780 feet further south along a shared private driveway. Individual water service stubs will be installed for each of the six residential properties. The project will include grant funding and administrative processes for ensuring each property completes the private service connection from the right-of-way to each home, including water meter installation, removal of granular activated carbon treatment systems (if applicable), sealing of any private well, and all permitting and connection fees. The private water connection and well sealing improvements will be contracted separately by each property owner. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for April 16, 2020. Once received, bids will be reviewed by staff and a recommendation for awarding a contract will be prepared for council consideration at a future council meeting. FISCAL IMPACT: The total estimated project cost is $449,100. This includes $370,000 for the watermain improvements and service stubs, and $79,100 for the private water service connections and well sealing improvements. The improvements will be funded through a grant from the MPCA under the 2018 3M Settlement Agreement as an expedited project, and in accordance with the MPCA-Lake Elmo Grant Agreement dated October 2, 2019. The design engineers post-design cost estimate currently exceeds the grant agreement amount of $449,100. It is recommended to proceed with contractor bids, and if the total project costs continue to exceed the grant amount, post contractor bids, the city will need to request an amendment to the grant amount prior to contract award. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution approving the plans and specifications and ordering the advertisement for bids for the 31st Street & Stillwater Blvd Watermain Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2020-030, approving the plans and specifications and ordering the advertisement for bids for the 31st Street and Stillwater Boulevard Improvements.” ATTACHMENTS: 1. Resolution approving the plans and specifications and ordering the advertisement for bids for the 31st Street & Stillwater Blvd Watermain Improvements. 2. Location Map. 3. Project Schedule. Project Plans and Specifications available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-030 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 31ST STREET & STILLWATER BLVD WATERMAIN IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the City Council on the 15th day of October 2019, the City Engineer, together with Bolton & Menk, has prepared plans and specifications for the 31st Street and Stillwater Blvd Watermain Improvements and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF MARCH, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk LOCATION MAP FIGURE NO. 1 31ST STREET & STILLWATER BLVD CITY OFLAKE ELMO PRIVATE DRIVE LEGEND PROJECT NO. 2019.124 31ST STREET &STILLWATER BLVD WATERMAIN EXTENSION PROPERTIES SERVED PROJECT SCHEDULE CITY OF LAKE ELMO 31ST STREET AND STILLWATER BLD WATERMAIN IMPROVEMENTS PROJECT NO. 2019.124 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 OCTOBER 1, 2019 Council Approves MPCA Grant Agreement for 31st Street and Stillwater Boulevard Watermain Improvements. OCTOBER 15, 2019 Council Authorizes Topographic Survey and Final Design Services. NOVEMBER 19, 2019 Council orders preparation of Feasibility Report. FEBRUARY 4, 2020 Presentation of Feasibility Report. Council accepts Report and calls for Improvement Hearing. MARCH 4, 2020 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote). MARCH 17, 2020 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 16, 2020 Project Bid Date: Receive contractor bids. MAY 5, 2020 Council accepts Bids and awards Contract. JUNE 2, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed.  SEPTEMEBER 25, 2020 Substantial Completion.  NOVEMBER 13, 2020 Final Completion. SEPTEMBER 7, 2021 Council Declares Costs to be Assessed and Calls for Hearing on Assessment. OCTOBER 5, 2021 Final Assessment Hearing. Council adopts the Final Assessment Roll.