HomeMy WebLinkAbout#11 - 2019 Mill & Overlay final pay request STAFF REPORT
DATE: March 4, 2020
CONSENT
AGENDA ITEM: 2019 Mill and Overlay Project – Accept Improvements and Approve Pay
Request No. 4 (Final)
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request
No. 4 (Final) for the 2019 Mill & Overlay Project?
BACKGROUND: T.A. Schifsky & Sons, Inc. was awarded a construction contract on April 16, 2019 to
complete the 2019 Mill and Overlay Project. The project construction is complete.
PROPOSAL DETAILS/ANALYSIS: T.A. Schifsky & Sons, Inc., has submitted Partial Pay Request No.
4 (Final) in the amount of $33,530.22. The Project Engineer has prepared a Certificate of Completion
indicating that all work is completed, including all punch list items, and is recommending the acceptance
of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty
period for the improvements. The one-year warranty will begin on March 4, 2020 and will extend through
March 4, 2021.
FISCAL IMPACT: The final total project cost is $640,888.44, including engineering and administration
costs, is 4.8% under the authorized contract amount of $673,433.05.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve Pay Request No. 4 (Final) for the 2019 Mill & Overlay Project. If
removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the 2019 Mill & Overlay Improvements and approve Pay Request No. 4 (Final) to T.A.
Schifsky & Sons, Inc. in the amount of $33,530.22”.
ATTACHMENTS:
1. Partial Pay Estimate No. 4 (Final).
2. Certificate of Completion.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:X
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
6/17/2019
9/13/2019
REVISED DAYS
REMAINING
88
0
-68
8/16/2019
ORIGINAL DAYS
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
4 (FINAL)
11/20/201910/1/2019FROM
2019 MILL AND OVERLAY PROJECT
PROJECT NO. 2018.132
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH, SUITE 100
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
T.A. Schifsky & Sons, Inc.
2370 E Hwy 36
North St. Paul, MN 55109
ATTN: Rob Stangler
CONTRACT TIME
TOTALS $8,140.00 $32,544.61 $33,530.22
NET CHANGE ($24,404.61)
$0.000.0%
$607,358.22
$0.00
$640,888.44
CO-1 8/7/2019 $8,140.00 $640,888.44
CCO-2 12/17/2019 $32,544.61 $640,888.44
No.Approval
Date
Amount $665,293.05
Additions Deductions -$24,404.61
11/25/2019
FOCUS Engineering, inc.PROJECT PAYMENT FORM
11/26/19
PARTIAL PAY ESTIMATE NO. 4 (FINAL)
2019 MILL AND OVERLAY PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2018.132
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1.00 $24,000.00 $24,000.00 0.00 $0.00 1.00 $24,000.00
2 LS 1.00 $9,000.00 $9,000.00 0.00 $0.00 1.00 $9,000.00
3 EA 19.00 $100.00 $1,900.00 0.00 $0.00 16.00 $1,600.00
4 EA 21.00 $100.00 $2,100.00 0.00 $0.00 5.00 $500.00
5 LF 84.00 $4.00 $336.00 0.00 $0.00 816.00 $3,264.00
6 SY 27,070.00 $1.25 $33,837.50 0.00 $0.00 28,670.00 $35,837.50
7 SY 10,000.00 $1.35 $13,500.00 0.00 $0.00 10,000.00 $13,500.00
8 SY 440.00 $7.00 $3,080.00 0.00 $0.00 44.63 $312.41
9 SY 2,090.00 $9.00 $18,810.00 0.00 $0.00 3,389.00 $30,501.00
10 LF 55.00 $12.00 $660.00 0.00 $0.00 55.00 $660.00
11 EA 1.00 $3,350.00 $3,350.00 0.00 $0.00 1.00 $3,350.00
12 LF 1,575.00 $6.50 $10,237.50 0.00 $0.00 1,669.00 $10,848.50
13 TN 10.00 $39.00 $390.00 0.00 $0.00 36.31 $1,416.09
14 TN 1,060.00 $8.50 $9,010.00 0.00 $0.00 865.11 $7,353.44
15 TN 330.00 $75.00 $24,750.00 0.00 $0.00 345.35 $25,901.25
16 TN 4,450.00 $64.89 $288,760.50 0.00 $0.00 3,960.28 $256,982.57
17 GAL 2,780.00 $0.01 $27.80 0.00 $0.00 2,620.00 $26.20
18 SY 440.00 $22.50 $9,900.00 0.00 $0.00 101.39 $2,281.28
19 LS 1.00 $5,000.00 $5,000.00 0.00 $0.00 1.14 $5,700.00
20 EA 24.00 $775.00 $18,600.00 0.00 $0.00 26.00 $20,150.00
21 EA 13.00 $325.00 $4,225.00 0.00 $0.00 11.00 $3,575.00
22 LF 2,310.00 $28.00 $64,680.00 0.00 $0.00 2,292.00 $64,176.00
23 LF 120.00 $40.00 $4,800.00 0.00 $0.00 126.00 $5,040.00
24 LF 1,400.00 $21.00 $29,400.00 0.00 $0.00 1,400.00 $29,400.00
25 EA 6.00 $660.00 $3,960.00 0.00 $0.00 4.00 $2,640.00
26 EA 10.00 $414.75 $4,147.50 0.00 $0.00 8.00 $3,318.00
27 EA 2.00 $3,034.50 $6,069.00 0.00 $0.00 2.00 $6,069.00
28 EA 2.00 $3,533.00 $7,066.00 0.00 $0.00 2.00 $7,066.00
29 LF 10.00 $530.00 $5,300.00 0.00 $0.00 10.00 $5,300.00
30 LF 55.00 $55.00 $3,025.00 0.00 $0.00 40.00 $2,200.00
31 EA 2.00 $1,848.00 $3,696.00 0.00 $0.00 2.00 $3,696.00
32 CY 26.00 $94.50 $2,457.00 0.00 $0.00 29.17 $2,756.57
33 LF 50.00 $20.00 $1,000.00 0.00 $0.00 50.00 $1,000.00
34 CY 390.00 $25.00 $9,750.00 62.56 $1,564.00 184.00 $4,600.00
35 SY 2,860.00 $3.00 $8,580.00 0.00 $0.00 3,192.00 $9,576.00
36 SY 1,040.00 $11.00 $11,440.00 0.00 $0.00 277.00 $3,047.00
37 LF 5,025.00 $0.35 $1,758.75 0.00 $0.00 29,432.00 $10,301.20
38 LF 10,050.00 $0.35 $3,517.50 0.00 $0.00 18,947.00 $6,631.45
$652,121.05 $1,564.00 $623,576.44
1 EA 1.00 $4,452.00 $4,452.00 0.00 $0.00 1.00 $4,452.00
2 LF 20.00 $61.00 $1,220.00 0.00 $0.00 20.00 $1,220.00
3 EA 1.00 $7,500.00 $7,500.00 0.00 $0.00 1.00 $7,500.00
$13,172.00 $0.00 $13,172.00
CO1‐1 LS 1.00 $2,640.00 $2,640.00 0.00 $0.00 1.00 $2,640.00
CO1‐2 LS 1.00 $3,500.00 $3,500.00 0.00 $0.00 0.00 $0.00
CO1‐3 EA 4.00 $500.00 $2,000.00 0.00 $0.00 3.00 $1,500.00
$8,140.00 $0.00 $4,140.00
CO2‐1 LS 1.00 ‐$32,544.61 ‐$32,544.61 0.00 $0.00 0.00 $0.00
‐$32,544.61 $0.00 $0.00
TOTALS $640,888.44 $1,564.00 $640,888.44
CHANGE ORDER NO.2
COMPENSATING CHANGE ORDER
TOTAL ‐ CHANGE ORDER NO. 2
DRAINTILE CLEANOUT
2'X3' CATCH BASIN WITH CASTING
48" STORM SEWER MANHOLE CATCH BASIN
18" RCP STORM SEWER PIPE
15" RCP STORM SEWER PIPE
ADJUST VALVE BOX
CONCRETE CURB AND GUTTER (ALL TYPES EXCEPT VALLEY GUTTER)
CONCRETE VALLEY GUTTER
4" PVC SCH 40 PERF EDGE DRAIN W/BACKFILL AND WRAP
CONNECT TO EXISTING STORM STRUCTURE
TRAFFIC CONTROL
INLET PROTECTION
BIOROLL DITCH CHECK
SAWCUT PAVEMENT (ALL TYPES)
MILL 1.5" EXIST. BITUMINOUS PAVEMENT
MILL 2" EXIST. BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY)
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
SCHEDULE B ‐ WATERMAIN
6" WET TAP
6" WATERMAIN DIP ‐ CL 52 (POLY ENCASED)
SUBTOTAL ‐ SCHEDULE A
DITCH GRADING
SUBTOTAL ‐ SCHEDULE B
BASE BID
MOBILIZATION
HYDRANT
REMOVE AND DISPOSE OF EXISTING STORM SEWER
REMOVE AND REINSTALL STORM FES WITH TIES
REMOVE AND DISPOSE OF CONCRETE CURB (ALL TYPES)
CLASS 6 AGGREGATE BASE
REMOVE AND REPLACE CLASS 6 AGGREGATE BASE
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWB230B]
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B]
BITUMINOUS MATERIAL FOR TACK COAT
2360 BITUMINOUS WEAR COURSE, DRIVEWAYS
SHOULDERING WITH STOCKPILED MILLINGS
ADJUST MANHOLE CASTING
SEEDING, FERTILIZER, AND WOOD FIBER BLANKET
SODDING
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
15" FLARED END SECTION
CLASS 3 RIP RAP WITH FABRIC
STRIPING ‐ 4" YELLOW STRIPING (STYLE VARIES)
STRIPING ‐ 4" WHITE STRIPING
IMPORT AND PLACE TOPSOIL BORROW (LV)
CHANGE ORDER NO. 1
WATER SERVICE TO PEBBLE PARK
KEATS AVE PAVEMENT PATCHING
ADJUST CATCH BASIN CASTING WITH NEW RINGS AND INFI‐SHIELD
TOTAL ‐ CHANGE ORDER NO. 1