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Home My WebLink About#06 - Pumphouse #5 STAFF REPORT DATE: May 5, 2020 CONSENT AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the Well No. 5 Pumphouse SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and order the Advertisement for Bids for the Well No. 5 Pumphouse? BACKGROUND: On September 17, 2019 the City Council ordered the preparation of the plans and specifications for construction of the Well No. 5 Pumphouse in Tana Ridge Park. This project constructs the building and installs the mechanical, electrical, and chemical feed systems to operate municipal well 5 being constructed under a separate contract. The City of Lake Elmo has been working with the MN-DNR and MPCA to replace the lost capacity for Well No. 1 through the development and construction of Production Well No. 5 to be located in Tana Ridge Park. The improvements include Production Well No. 5, Pumphouse No. 5, and Well No. 5 Connecting Watermain Improvements. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for June 2, 2020. Once received, bids will be reviewed by staff and a recommendation for awarding a contract will be prepared for council consideration at a future council meeting, tentatively scheduled for June 16, 2020. FISCAL IMPACT: Total Project Costs are funded 90% through a Minnesota-3M 2018 Settlement Fund Grant. The remaining 10% city cost share is funded through the Water Core Fund. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution approving the plans and specifications and ordering the ad for bids for Well No. 5 Pumphouse. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2020-046, approving the plans and specifications and ordering the advertisement for bids for the Well No. 5 Pumphouse.” ATTACHMENTS: 1. Resolution approving the plans and specifications and ordering the advertisement for bids for the Well No. 5 Pumphouse. 2. Location Map. 3. Project Schedule. 4. Advertisement for Bids. 5. Site Plan and Pumphouse Renderings. Project Plans and Specifications available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-046 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE WELL NO. 5 PUMPHOUSE WHEREAS, pursuant to a resolution passed by the City Council on the 17th day of September 2019, the City Engineer, together with Bolton & Menk, has prepared plans and specifications for Well No. 5 Pumphouse and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided by following required electronic bidding procedures outlined by QuestCDN prior to the specified bid date and time and accompanied by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk LOCATION MAP WELL NO. 5 PUMPHOUSE CITY OF LAKE ELMO LEGEND WELL NO.5 PUMPHOUSE PROJECT NO. 2019.129 WELL NO. 5 CONNECTING WATERMAIN EXISTING TRUNK WATERMAIN 50TH STREET NORTH LAKE ELMO AVENUEWELL & PUMPHOUSE NO. 5 TANA RIDGE PARK PROJECT SCHEDULE CITY OF LAKE ELMO WELL NO. 5 PUMPHOUSE PROJECT NO. 2019.129 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 APRIL 2020 SEPTEMBER 17, 2019 Council orders the preparation of Plans and Specifications. MAY 5, 2020 Council approves Plans and Specifications and orders Advertisement for Bids. JUNE 2, 2020 Receive Contractor Bids. JUNE 16, 2020 Council accepts Bids and awards Contract. AUGUST 18, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed. APRIL 30, 2021 Substantial Completion (Contractor has 270 days to complete the work once the notice to proceed is issued) CITY OF LAKE ELMO, MN. | PROJECT NO. 2019.129 ADVERTISEMENT FOR BIDS 0100‐1 SECTION 0100 – ADVERTISEMENT FOR BIDS PUMPHOUSE NO. 5 PROJECT NO. 2019.129 FOR THE CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA Notice is hereby given that sealed bids will be received online through www.questcdn.com, publicly opened, and read aloud by representatives of the City of Lake Elmo, Minnesota, at City Hall, 3880 Laverne Avenue N. Suite 100, Lake Elmo, Minnesota 55042, at 10:30 AM CDST, on Tuesday, June 2, 2020. Bids are for furnishing all work and materials for the construction, complete in place, of the Pumphouse No. 5 Project, consisting of the following major work items: DESCRIPTION OF WORK: A. Construct new masonry Pumphouse No. 5 building. B. Chemical feed equipment, process piping and appurtenances. C. HVAC, plumbing, and mechanical equipment. D. Process electrical, motor control center, controls, and standby natural gas generator. E. Miscellaneous site work, bituminous driveway, and concrete walks. F. Vertical turbine well pump and installation to be provided under a different contract. G. Production Well No. 5 project is scheduled to be completed in August 2020. Mobilization and control of the site for this Pumphouse No. 5 contract is not authorized until August 31, 2020. MINIMUM CONTRACTOR QUALIFICATIONS: The Bidder shall have experience as a General Contractor in the successful completion of at least three municipal water treatment plants or pumphouses within the last five (5) years. LABOR RATES ‐ MINIMUM WAGE REQUIREMENTS: This project is being funded by the City of Lake Elmo, Minnesota, and the State of Minnesota through the Minnesota Pollution Control Agency. The project is subject to prevailing wages as established by the Minnesota Department of Labor and Industry. Bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans and Specifications as prepared by Bolton & Menk, Inc., www.bolton‐menk.com, which are on file for inspection in the office of the City Clerk and City Engineer. Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at www.QuestCDN.com. Digital plan documents may be downloaded for a non‐refundable fee of $45.00 by inputting Quest Project No. 7051117 on the website’s Project search page. Please contact QuestCDN at (952) 233‐1632 or info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital project information. A Bid shall be submitted online no later than the date and time prescribed. For this project the City will only be accepting online electronic bids through Quest CDN. Prospective bidders must be on the planholders list through Quest CDN for bids to be accepted. No bid will be considered unless submitted online no later than the date and time noted above for the closing of the bids, and accompanied by a certified check, cash, or bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be withdrawn for a period of sixty (60) days following the bid opening. The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a CITY OF LAKE ELMO, MN. | PROJECT NO. 2019.129 ADVERTISEMENT FOR BIDS 0100‐2 signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with the Bid Proposal. Dated: May 5,2020 Julie Johnson, City Clerk City of Lake Elmo PUBLISHED: QuestCDN.com: May 8, 2020 Stillwater Gazette: May 8, 2020 SHEETDESIGNEDDRAWNCHECKEDCLIENT PROJ. NO.ISSUED FOR DATENO.R2035 COUNTY ROAD D EASTMAPLEWOOD, MINNESOTA 55109Phone: (651) 704-9970Email: Maplewood@bolton-menk.comwww.bolton-menk.comCITY OF LAKE ELMO, MINNESOTAPUMPHOUSE NO. 5RKTMJRK2019.12948754DATE LIC. NO.SIGNATURE: PRINTED NAME:TYPED ORRyan KottaI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OFTHE STATE OF MINNESOTA2.02SITE PLANPROPOSED LOCATION/IMPROVEMENTS Bolton & Menk, Inc. 2020, All Rights ReservedcH:\LKELMN\N17119979\CAD\ENV\119979_202 (Proposed Site).dwg 4/3/2020 12:40 PMGraphic Scale for 1"=20'200206040R LILY AVENUE TANA RIDGE PARKEXISTING TEST WELL#5PROPOSED PUMPHOUSE NO. 5FF=918.30PROPOSEDBITUMINOUSDRIVEPROPOSEDGENERATORPROPOSEDTRANSFORMERWELL ROOM4" CLEAN WATER DRAINTO GRAVEL POCKET12" TO DISTRIBUTION (SEESHEET 2.03 FOR PIPINGCONTINUATION)CLEAN WATER DRAIN GRAVELPOCKET (SEE DETAIL) MINIMUM40 FT. SETBACK FROM PROPOSEDWELL. COORDINATE LOCATIONAND SIZE W/ ENGINEER.R40.00' Lake Elmo Pumphouse #5 Rendering - Looking South Lake Elmo, MN Lake Elmo Pumphouse #5 Rendering - Looking North Lake Elmo, MN Lake Elmo Pumphouse #5 Rendering - Looking Southwest Lake Elmo, MN