HomeMy WebLinkAbout#14 - 31st St & Stillwater Blvd Watermain Extension STAFF REPORT
DATE: May 5, 2020
REGULAR
AGENDA ITEM: Accept Bids and Award Contract for the 31st Street & Stillwater Boulevard
Watermain Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Cara Geheren, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 31st Street
& Stillwater Boulevard Watermain Improvements?
BACKGROUND: On March 17th, 2020, the City Council approved the plans and specifications for the
31st Street & Stillwater Boulevard Watermain Improvements and authorized staff to advertise the project
for bids. The Project was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in
accordance with the Minnesota Competitive Bidding requirements. The scope of improvements remains
consistent with the plans that were approved by the City Council on March 17, 2020.
The City of Lake Elmo was approved to receive grant funding from the Minnesota Pollution Control
Agency (MPCA) under the 2018 3M Settlement Agreement as an expedited project to extend municipal
water and connect each of the six homes in the 31st St and Stillwater Blvd neighborhood. The grant is in
the not to exceed amount of $449,100. The terms of the grant are outlined in the Grant Agreement between
the City of Lake Elmo and the MPCA dated October 2, 2019. The properties reside in an area where per-
and polyfluoroalkyl substances (PFAS) contamination exceeds Health Based Values (HBVs) and well
advisories have been issued.
The project extends the public watermain south across Stillwater Boulevard (CSAH 14) from the north side,
approximately 800 feet east of the intersection at 31st Street North. On the south side of CSAH 14,
watermain will be extended approximately 780 feet further south along a shared private driveway.
Individual water service stubs will be installed for each of the six residential properties. The project will
include grant funding and administrative processes for ensuring each property completes the private service
connection from the right-of-way to each home, including water meter installation, removal of granular
activated carbon treatment systems (if applicable), sealing of any private well, and all permitting and
connection fees. The private water connection and well sealing improvements will be contracted separately
by each property owner.
PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Thursday,
April 16, 2020. The City received 5 bids for this project, with Miller Excavating, Inc. providing the lowest
bid in the amount of $332,293.33. Contractor references for Miller Excavating, Inc. were reviewed and
verified. The City Engineer and his consultant are therefore recommending that the Council award the
contract to the lowest responsible bidder, Miller Excavating, Inc. as outlined in the attached letter.
As a part of this award staff is requesting Council to provide the City Administrator authorization to enter
into a material testing contract in the not-to-exceed amount of $8,100. This amount has been budgeted in
the total cost figures presented below and is necessary to complete the project.
FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract
for the project. The post-bid total estimated project cost is $493,300. This includes both the public
watermain improvements and service stubs, and the private water service connections and well sealing
improvements. The improvements will be funded through a grant from the MPCA under the 2018 3M
Settlement Agreement as an expedited project, and in accordance with the MPCA-Lake Elmo Grant
Agreement dated October 2, 2019. Additional grant funding has been requested to fully fund the project.
RECOMMENDATION: Staff is recommending that the City Council approve a resolution accepting bids
and awarding a contract to Miller Excavating, Inc. in the amount of $332,293.33 for the 31st Street &
Stillwater Boulevard Watermain Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2020–051, accepting bids and awarding a contract to Miller
Excavating, Inc. in the amount of $332,293.33 for the 31st St & Stillwater Boulevard Watermain
Improvements.”
Staff is also recommending that the City Council authorize the City Administrator to enter into a material
testing contract in the not-to-exceed amount of $8,100. The recommended motion for this action is as
follows:
“Move to authorize the City Administrator to enter into a material testing contract in the not-to-exceed
amount of $8,100 for the 31st St & Stillwater Boulevard Watermain Improvements.”
ATTACHMENTS:
1. Resolution Accepting Bids and Awarding a Contract for the 31st Street & Stillwater Boulevard
Watermain Improvements.
2. Engineer’s Letter of Award Recommendation and Tabulation of Bids.
3. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2020-051
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE 31ST STREET & STILLWATER BOULEVARD WATERMAIN
IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for the 31st Street & Stillwater
Boulevard Watermain Improvements, bids were received, opened, and tabulated according to
law, and bids were received complying with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittal were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, Miller Excavating,
Inc., for the amount of $332,293.33.
NOW, THEREFORE, BE IT RESOLVED,
1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract
in the accordance with the above ordered Project, in the amount of the Contractor’s
lowest responsible bid, and according to the plans and specifications thereof approved by
the City Council.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY,
2020.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
h:\lkelmn\n17119981\6_plans-specs\b_bid tabulation\119981 award ltr.docx
April 21, 2020
Jack Griffin, P.E.
City Engineer
City of Lake Elmo
3880 Laverne Avenue N Suite 100
Lake Elmo, Minnesota 55042
RE: 31st Street - Stillwater Boulevard Watermain Extension
City of Lake Elmo, MN
Project No. 2019.124
BMI Project No. N17.119981
Dear Mr. Griffin,
Attached is the bid abstract for the project referenced above. Bids were received at 10:30 a.m. on
Thursday, April 16, 2020. The following is a summary of the bids received:
Bidder Total Bid
Miller Excavating, Inc. $332,293.33
A-1 Excavating Inc. $333,333.00
Pember Companies, Inc. $333,988.10
Minger Construction Company Inc. $364,577.00
GM Contracting, Inc. $441,027.07
We have reviewed the bids and recommend awarding this bid to Miller Excavating, Inc. in the amount of
$332,293.33.
Sincerely,
Bolton & Menk, Inc.
Michael R. Warner, P.E.
Project Manager
Enclosure
ABSTRACT OF BIDS31ST STREET WATERMAIN EXTENSIONPROJECT NO. 2019.124CITY OF LAKE ELMOBID DATE: APRIL 16, 2020 AT 10:30 AM12345NO. ITEM UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEBASE BID:1 MOBILIZATIONLS 1 $16,052.79 $16,052.79 $25,000.00 $25,000.00 $25,300.00 $25,300.00 $38,000.00 $38,000.00 $60,000.00 $60,000.002 TRAFFIC CONTROLLS 1 $13,984.94 $13,984.94 $8,000.00 $8,000.00 $7,000.00 $7,000.00 $6,300.00 $6,300.00 $20,000.00 $20,000.003 GRUBBINGEA 1 $276.37 $276.37 $900.00 $900.00 $300.00 $300.00 $4,500.00 $4,500.00 $500.00 $500.004 CONNECT TO EXISTING 12" WATER MAIN EA 1 $3,789.51 $3,789.51 $1,926.00 $1,926.00 $1,600.00 $1,600.00 $7,000.00 $7,000.00 $7,992.88 $7,992.885 HYDRANTEA 3 $4,938.27 $14,814.81 $6,556.00 $19,668.00 $5,230.00 $15,690.00 $6,300.00 $18,900.00 $6,339.91 $19,019.736 HYDRANT EXTENSIONLF 2 $694.36 $1,388.72 $70.00 $140.00 $1,000.00 $2,000.00 $1,250.00 $2,500.00 $619.46 $1,238.927 6" GATE VALVE AND BOXEA 3 $1,823.25 $5,469.75 $1,935.00 $5,805.00 $1,500.00 $4,500.00 $2,100.00 $6,300.00 $3,299.57 $9,898.718 8" GATE VALVE AND BOXEA 2 $2,317.78 $4,635.56 $2,660.00 $5,320.00 $2,110.00 $4,220.00 $2,600.00 $5,200.00 $3,847.36 $7,694.729 VALVE BOX EXTENSIONLF 2 $388.54 $777.08 $17.00 $34.00 $80.00 $160.00 $125.00 $250.00 $230.68 $461.3610 1" TYPE "K" COPPER WATER SERVICE LF 160 $72.59 $11,614.40 $40.00 $6,400.00 $50.00 $8,000.00 $17.00 $2,720.00 $43.19 $6,910.4011 1" CORPORATION STOP W/ SADDLE EA 2 $905.51 $1,811.02 $905.00 $1,810.00 $360.00 $720.00 $415.00 $830.00 $846.35 $1,692.7012 1" CORPORATION STOPEA 4 $732.87 $2,931.48 $1,025.00 $4,100.00 $225.00 $900.00$415.00 $1,660.00 $715.36 $2,861.4413 1" CURB STOP & BOXEA 6 $535.92 $3,215.52 $1,670.00 $10,020.00 $305.00 $1,830.00 $385.00 $2,310.00 $819.87 $4,919.2214 6" DIP, CL. 52 WATER MAINLF 15 $63.75 $956.25 $85.00 $1,275.00 $57.00 $855.00 $170.00 $2,550.00 $67.07 $1,006.0515 8" DIP, CL. 52 WATER MAINLF 70 $72.74 $5,091.80 $93.00 $6,510.00 $65.00 $4,550.00 $80.00 $5,600.00 $75.75 $5,302.5016 12" DIP, CL. 52 WATER MAINLF 20 $134.44 $2,688.80 $111.00 $2,220.00 $122.00 $2,440.00 $124.00 $2,480.00 $83.39 $1,667.8017 10" HDPE WATER MAIN, DIRECTIONAL DRILL LF 900 $55.36$49,824.00 $59.00 $53,100.00 $55.00 $49,500.00 $63.00 $56,700.00 $130.45 $117,405.0018 BORING PITSLS 1 $24,163.60 $24,163.60 $16,800.00 $16,800.00 $34,000.00 $34,000.00 $40,000.00 $40,000.00 $12,250.00 $12,250.0019 8" DIP, CL. 52 WATERMAIN (IN CASING) LF 216 $36.81 $7,950.96 $58.00 $12,528.00 $38.00 $8,208.00 $75.00 $16,200.00 $41.00 $8,856.0020 30" MIN. STEEL CASING (TRENCHLESS) LF 216 $563.02 $121,612.32 $528.00 $114,048.00 $545.00 $117,720.00 $450.00 $97,200.00 $488.00 $105,408.0021 TUNNEL OBSTRUCTIONEA 2 $2,931.17 $5,862.34 $2,750.00 $5,500.00 $2,650.00 $5,300.00 $2,500.00 $5,000.00 $2,500.00 $5,000.0022 DUCTILE IRON FITTINGSLB 520 $10.64 $5,532.80 $9.00 $4,680.00 $8.45 $4,394.00 $14.00 $7,280.00 $15.00 $7,800.0023 10" HDPE TO 8" DIP TRANSITION FITTING EA 8 $342.16 $2,737.28 $870.00 $6,960.00 $940.00 $7,520.00 $1,300.00 $10,400.00 $685.00 $5,480.0024 OFF ROAD STRUCTURE MARKER EA 1 $57.86 $57.86 $100.00 $100.00 $190.00 $190.00 $325.00 $325.00 $100.00 $100.00GM CONTRACTING, INC.MILLER EXCAVATING, INC. A-1 EXCAVATING, INC. PEMBER COMPANIES, INC. MINGER CONSTRUCTION CO., INC.
ABSTRACT OF BIDS31ST STREET WATERMAIN EXTENSIONPROJECT NO. 2019.124CITY OF LAKE ELMOBID DATE: APRIL 16, 2020 AT 10:30 AM12345NO. ITEM UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEGM CONTRACTING, INC.MILLER EXCAVATING, INC. A-1 EXCAVATING, INC. PEMBER COMPANIES, INC. MINGER CONSTRUCTION CO., INC.25 SALVAGE AND REINSTALL MAILBOX EA 1 $198.61 $198.61 $200.00 $200.00 $160.00 $160.00 $260.00 $260.00 $250.00 $250.0026 TEMPORARY MAILBOXEA 7 $59.78 $418.46 $1.00 $7.00 $100.00 $700.00 $325.00 $2,275.00 $125.00 $875.0027 REMOVE AND REPLACE GRAVEL STREET SY 118 $15.23 $1,797.14 $15.00 $1,770.00 $20.20 $2,383.60 $31.50 $3,717.00 $31.00 $3,658.0028 PATCH BITUMINOUS DRIVEWAY SY 20 $66.52 $1,330.40 $180.00 $3,600.00 $160.00 $3,200.00 $160.00 $3,200.00 $225.00 $4,500.0029 AGGREGATE BASE CLASS 2TON 50 $35.77 $1,788.50 $29.00 $1,450.00 $33.60 $1,680.00 $41.00 $2,050.00 $61.64 $3,082.0030 TOPSOIL BORROW (CV)CY 112 $54.73 $6,129.76 $1.00 $112.00 $65.00 $7,280.00 $5.00 $560.00 $43.72 $4,896.6431 SEED & EROSION CONTROL BLANKET SY 500 $3.52 $1,760.00$6.00 $3,000.00 $3.20 $1,600.00 $3.25 $1,625.00 $3.50 $1,750.0032 SODSY 500 $17.59 $8,795.00 $17.00 $8,500.00 $15.00 $7,500.00 $16.00 $8,000.00 $12.00 $6,000.0033 SILT FENCE, MACHINE SLICEDLF 450 $4.69 $2,110.50 $3.00 $1,350.00 $4.25 $1,912.50 $4.50 $2,025.00 $4.00 $1,800.0034 STREET SWEEPER WITH PICK UP BROOM HR 5 $145.00 $725.00 $100.00 $500.00 $135.00 $675.00 $132.00 $660.00 $150.00 $750.00TOTAL BASE BID$332,293.33 $333,333.00 $333,988.10 $364,577.00 $441,027.07
PROJECT SCHEDULE
CITY OF LAKE ELMO
31ST STREET AND STILLWATER BLD WATERMAIN IMPROVEMENTS
PROJECT NO. 2019.124
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
OCTOBER 1, 2019 Council Approves MPCA Grant Agreement for 31st Street and Stillwater
Boulevard Watermain Improvements.
OCTOBER 15, 2019 Council Authorizes Topographic Survey and Final Design Services.
NOVEMBER 19, 2019 Council orders preparation of Feasibility Report.
FEBRUARY 4, 2020 Presentation of Feasibility Report. Council accepts Report and calls for
Improvement Hearing.
MARCH 4, 2020 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote).
MARCH 17, 2020 Council approves Plans and Specifications and orders Advertisement for Bids.
APRIL 16, 2020 Project Bid Date: Receive contractor bids.
MAY 5, 2020 Council accepts Bids and awards Contract.
JUNE 2, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
SEPTEMEBER 25, 2020 Substantial Completion.
NOVEMBER 13, 2020 Final Completion.
SEPTEMBER 7, 2021 Council Declares Costs to be Assessed and Calls for Hearing on Assessment.
OCTOBER 5, 2021 Final Assessment Hearing. Council adopts the Final Assessment Roll.