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Home My WebLink About#16 - Pumphouse No 5 STAFF REPORT DATE: June 16, 2020 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the Pumphouse No. 5 Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the Pumphouse No. 5 Improvements? BACKGROUND: On May 5, 2020, the City Council approved the plans and specifications for the Pumphouse No. 5 Improvements and authorized staff to advertise the project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. On September 17, 2019 the City Council ordered the preparation of the plans and specifications for construction of the Well No. 5 Pumphouse in Tana Ridge Park. This project constructs the building and installs the mechanical, electrical, and chemical feed systems to operate municipal well 5 being constructed under a separate contract. The City of Lake Elmo has been working with the MN-DNR and MPCA to replace the lost capacity for Well No. 1 through the development and construction of Production Well No. 5 to be located in Tana Ridge Park. The improvements include Production Well No. 5, Pumphouse No. 5, and Well No. 5 Connecting Watermain Improvements. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Tuesday, June 2, 2020. The City received 7 bids for this project, with Total Mechanical Services, Inc. providing the lowest bid in the amount of $1,083,461.00. Contractor references for Total Mechanical Services, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Total Mechanical Services, Inc. as outlined in the attached letter. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project. The post-bid total estimated project cost is $1,445,000. The improvements will be funded 90% through a Minnesota-3M 2018 Settlement Fund Grant. The remaining 10% city cost share is funded through the Water Core Fund. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution accepting bids and awarding a contract to Total Mechanical Services, Inc. in the amount of $1,083,461.00 for the Pumphouse No. 5 Improvements. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to approve Resolution No. 2020–064, accepting bids and awarding a contract to Total Mechanical Services, Inc. in the amount of $1,083,461.00 for the Pumphouse No. 5 Improvements.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Pumphouse No. 5 Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-064 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE PUMPHOUSE NO. 5 IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the Pumphouse No. 5 Improvements, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Total Mechanical Services, Inc., for the amount of $1,083,461.00. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF JUNE, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk h:\lkelmn\n17119979\6_plans-specs\b_bid tabulation\119979 award ltr.docx June 8, 2020 Jack Griffin, P.E. City Engineer City of Lake Elmo 3880 Laverne Avenue N Suite 100 Lake Elmo, Minnesota 55042 RE: Well No. 5 Pumphouse City of Lake Elmo, MN Project No. 2019.129 BMI Project No. N17.119979 Dear Mr. Griffin, Attached is the bid abstract for the project referenced above. Bids were received at 10:30 a.m. on Tuesday, June 2, 2020. The following is a summary of the bids received: Bidder Total Bid Total Mechanical Services, Inc. $1,083,461.00 American Liberty Construction, Inc. $1,109,800.00 Municipal Builders, Inc. $1,111,426.00 Rice Lake Construction Group $1,168,400.00 Market and Johnson $1,236,670.00 Magney Construction, Inc. $1,245,100.00 MN Mechanical Solutions $1,284,640.00 We have reviewed the bids and recommend awarding this bid to Total Mechanical Services, Inc. in the amount of $1,083,461.00. Sincerely, Bolton & Menk, Inc. Michael R. Warner, P.E. Project Manager Enclosure 1234NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE1 CONSTRUCTION OF ALL FACILITIES AND SITE WORK LS 1 $1,083,461.00 $1,083,461.00 $1,109,800.00 $1,109,800.00 $1,111,426.00 $1,111,426.00 $1,168,400.00 $1,168,400.00TOTAL AMOUNT BID$1,083,461.00 $1,109,800.00 $1,111,426.00 $1,168,400.00BID DATE: JUNE 2, 2020 AT 10:30 AMTOTAL MECHANICAL SERVICES, INC. AMERICAN LIBERTY CONSTRUCTION, INC. MUNICPAL BUILDERS, INC. RICE LAKE CONSTRUCTION GROUPABSTRACT OF BIDSWELL NO. 5 PUMPHOUSECITY PROJECT NO. 2019.129CITY OF LAKE ELMO, MN NO. ITEM UNITS QTY1 CONSTRUCTION OF ALL FACILITIES AND SITE WORK LS 1TOTAL AMOUNT BIDBID DATE: JUNE 2, 2020 AT 10:30 AMABSTRACT OF BIDSWELL NO. 5 PUMPHOUSECITY PROJECT NO. 2019.129CITY OF LAKE ELMO, MN567UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE$1,236,670.00 $1,236,670.00 $1,245,100.00 $1,245,100.00 $1,284,640.00 $1,284,640.00$1,236,670.00 $1,245,100.00 $1,284,640.00MAGNEY CONSTRUCTION, INC. MN MECHANICAL SOLUTIONSMARKET AND JOHNSON PROJECT SCHEDULE CITY OF LAKE ELMO WELL NO. 5 PUMPHOUSE PROJECT NO. 2019.129 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 APRIL 2020 SEPTEMBER 17, 2019 Council orders the preparation of Plans and Specifications. MAY 5, 2020 Council approves Plans and Specifications and orders Advertisement for Bids. JUNE 2, 2020 Receive Contractor Bids. JUNE 16, 2020 Council accepts Bids and awards Contract. AUGUST 18, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed. APRIL 30, 2021 Substantial Completion (Contractor has 270 days to complete the work once the notice to proceed is issued)