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Home My WebLink About#17 - Well No 5 Connecting Watermain STAFF REPORT DATE: June 16, 2020 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the Well No. 5 Connecting Watermain Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the Well No. 5 Connecting Watermain Improvements? BACKGROUND: On May 5, 2020, the City Council approved the plans and specifications for Well No. 5 Connecting Watermain Improvements and authorized staff to advertise the project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. Construction of this watermain will complete a 12-inch watermain loop along 50th Street North to distribute water produced by the city’s drinking water wells. The watermain will be located on the south side of 50th Street North from existing Well No. 4 to Lily Avenue. In order to safely construct the improvements 50th Street North will need to be closed down to one lane for the duration of the project (westbound traffic only) which is estimated to be 6-8 weeks. Local property owners will be able to access their homes on a daily basis. Services will be installed to each property the watermain passes. Connecting to city water is not required. Should the property owner choose to connect to watermain they will be subject to a lateral benefit charge and standard city fees. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Tuesday, June 2, 2020. The City received 5 bids for this project, with Miller Excavating, Inc. providing the lowest bid in the amount of $500,000.33. Contractor references for Miller Excavating, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Miller Excavating, Inc. as outlined in the attached letter. As a part of this award staff is requesting Council to provide the City Administrator authorization to enter into a material testing contract in the not-to-exceed amount of $7,500. This amount has been budgeted in the total cost figures presented below and is necessary to complete the project. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project. The post-bid total estimated project cost is $616,000. The improvements will be funded 90% through a Minnesota-3M 2018 Settlement Fund Grant. The remaining 10% city cost share is funded through the Water Core Fund. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution accepting bids and awarding a contract to Miller Excavating, Inc. in the amount of $500,000.33 for the Well No. 5 Connecting Watermain Improvements. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to approve Resolution No. 2020–065, accepting bids and awarding a contract to Miller Excavating, Inc. in the amount of $500,000.33 for the Well No. 5 Connecting Watermain Improvements.” Staff is also recommending that the City Council authorize the City Administrator, as part of the consent agenda, to enter into a material testing contract in the not-to-exceed amount of $7,500. If removed from the agenda, the recommended motion for this action is as follows: “Move to authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $7,500 for the Well No. 5 Connecting Watermain Improvements.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Well No. 5 Connecting Watermain Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-065 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE WELL NO. 5 CONNECTING WATERMAIN IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the Well No. 5 Connecting Watermain Improvements, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Miller Excavating, Inc., for the amount of $500,000.33. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF JUNE, 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk h:\lkelmn\n17119926\6_plans-specs\b_bid tabulation\119926 award ltr.docx June 3, 2020 Jack Griffin, P.E. City Engineer City of Lake Elmo 3880 Laverne Avenue N Suite 100 Lake Elmo, Minnesota 55042 RE: Well No. 5 Connecting Watermain City of Lake Elmo, MN City Project No. 2019.128 BMI Project No. N17.119926 Dear Mr. Griffin, Attached is the bid abstract for the project referenced above. Bids were received at 10:00 a.m. on Tuesday, June 2, 2020. The following is a summary of the bids received: Bidder Total Bid Miller Excavating, Inc. $500,000.33 Pember Companies, Inc. $517,462.80 GM Contracting, Inc. $535,853.22 A-1 Excavating, Inc. $536,518.40 Northdale Construction Company, Inc. $563,808.60 We have reviewed the bids and recommend awarding this bid to Miller Excavating, Inc. in the amount of $500,000.33. Sincerely, Bolton & Menk, Inc. Michael R. Warner, P.E. Project Manager Enclosure 12345NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEBASE BID:1 MOBILIZATIONLS 1 $19,787.87 $19,787.87 $20,080.00 $20,080.00 $50,500.00 $50,500.00 $42,300.00 $42,300.00 $15,720.00 $15,720.002 TRAFFIC CONTROLLS 1 $58,165.81 $58,165.81 $35,000.00 $35,000.00 $33,650.00 $33,650.00 $41,000.00 $41,000.00 $48,405.00 $48,405.003 INLET PROTECTIONEA 10 $355.19 $3,551.90 $115.00 $1,150.00 $110.75 $1,107.50 $125.00 $1,250.00 $250.00 $2,500.004 CLEARINGEA 10 $581.66 $5,816.60 $355.00 $3,550.00 $500.00 $5,000.00 $400.00 $4,000.00 $367.50 $3,675.005 GRUBBINGEA 10 $581.66 $5,816.60 $100.00 $1,000.00 $500.00 $5,000.00 $150.00 $1,500.00 $105.00 $1,050.006 CONNECT TO EXISTING 12" WATERMAIN EA 2 $1,275.62 $2,551.24 $2,140.00 $4,280.00 $3,191.42 $6,382.84 $3,900.00 $7,800.00 $9,412.80 $18,825.607 CUT TEE INTO EXISTING 12" WATERMAIN EA 1 $1,287.43 $1,287.43 $2,145.00 $2,145.00 $3,965.12 $3,965.12 $3,900.00$3,900.00 $9,422.48 $9,422.488 6" DIP, CL. 52 WATERMAIN, INCL POLY WRAP LF 90 $77.08$6,937.20 $85.00 $7,650.00 $53.10 $4,779.00 $64.00 $5,760.00 $115.11 $10,359.909 12" DIP, CL. 52 WATERMAIN, INCL POLY WRAP LF 160 $106.41 $17,025.60 $113.00 $18,080.00 $91.07 $14,571.20 $125.00 $20,000.00 $140.29 $22,446.4010 14" HDPE WATERMAIN, DIRECTIONAL DRILL LF 2,325 $68.92 $160,239.00 $82.00 $190,650.00 $91.07 $211,737.75 $72.00 $167,400.00 $70.10 $162,982.5011 6" GATE VALVE AND BOXEA 6 $1,778.31 $10,669.86 $1,420.00 $8,520.00 $3,304.35 $19,826.10 $1,560.00 $9,360.00 $2,226.88 $13,361.2812 12" GATE VALVE AND BOXEA 5 $3,547.90 $17,739.50 $3,215.00 $16,075.00 $4,910.83 $24,554.15 $4,100.00 $20,500.00 $4,960.08 $24,800.4013 ADJUST EXISTING VALVE BOXEA 1 $281.23 $281.23 $180.00 $180.00 $200.00 $200.00 $240.00 $240.00 $500.00 $500.0014 VALVE BOX EXTENSIONLF 5 $130.21 $651.05 $150.00 $750.00 $286.99 $1,434.95 $245.00 $1,225.00 $230.63 $1,153.1515 HYDRANTEA 6 $4,793.00 $28,758.00 $4,900.00 $29,400.00 $5,962.01 $35,772.06 $5,850.00 $35,100.00 $6,012.50 $36,075.0016 HYDRANT EXTENSIONLF 3 $431.62 $1,294.86 $800.00 $2,400.00 $954.58 $2,863.74$950.00 $2,850.00 $1,407.30 $4,221.9017 1" TYPE "K" COPPER WATER SERVICE LF 35 $71.82 $2,513.70 $63.00 $2,205.00 $43.00 $1,505.00 $75.00 $2,625.00 $48.62 $1,701.7018 1" TYPE "K" COPPER WATER SERVICE, DIRECTIONAL DRILL LF 130 $87.74 $11,406.20 $95.00 $12,350.00 $43.00 $5,590.00 $82.00 $10,660.00 $79.22 $10,298.6019 1.5" TYPE "K" COPPER WATER SERVICE LF 100 $74.04 $7,404.00 $64.00 $6,400.00 $48.09 $4,809.00 $82.00 $8,200.00 $65.64 $6,564.0020 1.5" TYPE "K" COPPER WATER SERVICE, DIRECTIONAL DRILL LF 85 $89.97 $7,647.45 $115.00 $9,775.00 $48.09 $4,087.65 $84.00 $7,140.00 $81.24 $6,905.4021 1" CORPORATION STOP W/ SADDLE EA 4 $891.79 $3,567.16 $500.00 $2,000.00 $1,101.62 $4,406.48 $1,270.00 $5,080.00$720.38 $2,881.52BID DATE: JUNE 2, 2020 AT 10:00 AMNORTHDALE CONSTRUCTION CO., INC.ABSTRACT OF BIDSWELL NO. 5 CONNECTING WATERMAINCITY PROJECT NO. 2019.128MILLER EXCAVATING, INC. PEMBER COMPANIES, INC. GM CONTRACTING, INC. A-1 EXCAVATING, INC.CITY OF LAKE ELMO, MN 12345NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEBID DATE: JUNE 2, 2020 AT 10:00 AMNORTHDALE CONSTRUCTION CO., INC.ABSTRACT OF BIDSWELL NO. 5 CONNECTING WATERMAINCITY PROJECT NO. 2019.128MILLER EXCAVATING, INC. PEMBER COMPANIES, INC. GM CONTRACTING, INC. A-1 EXCAVATING, INC.CITY OF LAKE ELMO, MN22 1.5" CORPORATION STOP W/ SADDLE EA 6 $1,026.06 $6,156.36 $710.00 $4,260.00 $1,224.02 $7,344.12 $1,420.00 $8,520.00 $842.93 $5,057.5823 1" CURB STOP & BOXEA 4 $527.14 $2,108.56 $300.00 $1,200.00 $1,052.22 $4,208.88 $1,085.00 $4,340.00 $1,295.93 $5,183.7224 1.5" CURB STOP & BOXEA 6 $697.72 $4,186.32 $455.00 $2,730.00 $1,206.84 $7,241.04 $1,275.00 $7,650.00 $1,451.80 $8,710.8025 OFF ROAD STRUCTURE MARKER EA 2 $55.95 $111.90 $150.00 $300.00 $50.47 $100.94 $100.00 $200.00 $103.75 $207.5026 DUCTILE IRON FITTINGSLB 1,150 $6.03 $6,934.50 $8.30 $9,545.00 $11.36 $13,064.00$12.00 $13,800.00 $14.90 $17,135.0027 14" HDPE 12" DIP TRANSITION FITTING EA 16 $1,036.49 $16,583.84 $1,500.00 $24,000.00 $395.00 $6,320.00 $1,075.00 $17,200.00 $1,561.45 $24,983.2028 REMOVE AND PATCH BITUMINOUS STREET SY 450 $75.30 $33,885.00 $120.00 $54,000.00 $49.20 $22,140.00 $88.00 $39,600.00 $77.25 $34,762.5029 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 320 $41.50 $13,280.00 $57.00 $18,240.00 $41.12 $13,158.40 $41.00 $13,120.00 $44.65 $14,288.0030 4" SOLID LINE YELLOW MULTI-COMP LF 612 $0.47 $287.64 $0.40 $244.80 $0.40 $244.80 $0.45 $275.40 $3.36 $2,056.3231 4" BROKEN LINE YELLOW MULTI-COMP LF 2,340 $0.47 $1,099.80 $0.40 $936.00 $0.40 $936.00 $0.45 $1,053.00 $0.16 $374.4032 TOPSOIL BORROW (LV)CY 300 $74.19 $22,257.00 $50.00 $15,000.00 $20.00 $6,000.00 $24.00 $7,200.00 $45.00 $13,500.0033 SEED & EROSION CONTROL BLANKET SY 2,000 $2.38 $4,760.00 $2.05 $4,100.00 $2.00 $4,000.00 $6.00 $12,000.00 $8.40 $16,800.0034 SODSY 675 $17.51 $11,819.25 $8.60 $5,805.00 $8.50 $5,737.50 $14.00 $9,450.00 $15.75 $10,631.2535 SILT FENCE, MACHINE SLICEDLF 940 $2.13 $2,002.20 $2.30 $2,162.00 $2.25 $2,115.00 $3.00 $2,820.00 $5.25 $4,935.0036 STREET SWEEPER WITH PICK UP BROOM HR 10 $141.57 $1,415.70 $130.00 $1,300.00 $150.00 $1,500.00 $140.00 $1,400.00$133.35 $1,333.50TOTAL BASE BID$500,000.33 $517,462.80 $535,853.22 $536,518.40 $563,808.60 PROJECT SCHEDULE CITY OF LAKE ELMO WELL NO. 5 CONNECTING WATERMAIN PROJECT NO. 2019.128 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 APRIL 2020 SEPTEMBER 17, 2019 Council orders the preparation of Plans and Specifications. MAY 5, 2020 Council approves Plans and Specifications and orders Advertisement for Bids. JUNE 2, 2020 Receive Contractor Bids. JUNE 16, 2020 Council accepts Bids and awards Contract. JUNE 30, 2020 Conduct Pre‐Construction Meeting and issue Notice to Proceed. OCTOBER 9, 2020 Substantial Completion (Contractor has 60 days to complete the work once mobilized to the site)