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#02 - 06.02.20 Payments & Disbursements
STAFF REPORT -- page 1 -- DATE: June 2, 2020 CONSENT TO: Mayor and City Council FROM: Judie Maas, Accountant AGENDA ITEM: Payments & Disbursements REVIEWED BY: Kristina Handt, City Administrator BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH $ 65,901.66 Payroll 05/21/2020 48841 – 48978 $ 95,243.14 Accounts Payable 06/02/2020 TOTAL $ 161,144.80 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $161,141.80”. ATTACHMENTS: 1. Accounts Payable – proof list(s) To Be Paid Proof List 05/28/2020 - 12:30PM JudieMaas Printed: User: Accounts Payable Batch:00001.06.2020 - AP 060220 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number AMAZON Amazon Capital Services 27.41 0.00 06/02/2020 05/18/2020 No17CV-3HW1-64LR 602-495-9450-42210 Repair/Maintenance Supplies Service Truck Crane Remote Batteries 17CV-3HW1-64LR Total: 27.41 6.99 0.00 06/02/2020 05/18/2020 No1CH1-CT31-4VXP 410-430-8000-45500 Vehicles Labels for Service Truck 1CH1-CT31-4VXP Total: 6.99 120.89 0.00 06/02/2020 05/24/2020 No*** 1K7P-NR4J-NHFJ 602-495-9450-42000 Office Supplies Office Supplies 367.04 0.00 06/02/2020 05/24/2020 No*** 1K7P-NR4J-NHFJ 101-450-5200-42250 Landscaping Materials Smart Irrigation Controllers 1K7P-NR4J-NHFJ Total: 487.93 72.95 0.00 06/02/2020 05/18/2020 No1LRJ-4Y7L-6NTY 602-495-9450-42210 Repair/Maintenance Supplies Battery Backup - Keats Lift Station 1LRJ-4Y7L-6NTY Total: 72.95 29.00 0.00 06/02/2020 05/27/2020 No1MMP-YGVP-1PY9 601-494-9400-42150 Operating Supplies Office Hand Sanitizer 1MMP-YGVP-1PY9 Tota 29.00 107.94 0.00 06/02/2020 05/26/2020 No1R69-413J-64QD 101-450-5200-42210 Repair/Maint. Supplies Park Reservation Cabinets 1R69-413J-64QD Total: 107.94 AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number AMAZON Total: 732.22 ASPENM Aspen Mills 150.83 0.00 06/02/2020 04/30/2020 No256437 101-420-2220-44170 Uniforms Uniforms 256437 Total: 150.83 211.18 0.00 06/02/2020 05/6/2020 No256652 101-420-2220-44170 Uniforms Uniforms 256652 Total: 211.18 1,129.12 0.00 06/02/2020 05/12/2020 No256815 101-420-2220-44170 Uniforms Uniforms 256815 Total: 1,129.12 ASPENM Total: 1,491.13 BIFFS Biff's Inc. 70.00 0.00 06/02/2020 05/20/2020 NoW631128 101-450-5200-44120 Rentals - Buildings Portable Toilets - Sunfish Lake Park W631128 Total: 70.00 80.00 0.00 06/02/2020 05/20/2020 NoW763129 101-450-5200-44120 Rentals - Buildings Portable Toilets - Lions Park W763129 Total: 80.00 25.71 0.00 06/02/2020 05/20/2020 NoW763131 101-450-5200-44120 Rentals - Buildings Portable Toilets - DeMontreville Park W763131 Total: 25.71 80.00 0.00 06/02/2020 05/20/2020 NoW763132 101-450-5200-44120 Rentals - Buildings Portable Toilets - Reid Park W763132 Total: 80.00 AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 80.00 0.00 06/02/2020 05/20/2020 NoW763133 101-450-5200-44120 Rentals - Buildings Portable Toilets - Tablyn Park W763133 Total: 80.00 80.00 0.00 06/02/2020 05/20/2020 NoW763134 101-450-5200-44120 Rentals - Buildings Portable Toilets - Pebble Park W763134 Total: 80.00 27.00 0.00 06/02/2020 05/20/2020 NoW763135 101-450-5200-44120 Rentals - Buildings Portable Toilets - Stonegate Park W763135 Total: 27.00 25.71 0.00 06/02/2020 05/20/2020 NoW763136 101-450-5200-44120 Rentals - Buildings Portable Toilets - Carriage Station Park W763136 Total: 25.71 25.71 0.00 06/02/2020 05/20/2020 NoW763137 101-450-5200-44120 Rentals - Buildings Portable Toilets - Ridge Park W763137 Total: 25.71 BIFFS Total: 494.13 BOLTON Bolton & Menk, Inc 5,846.50 0.00 06/02/2020 05/20/2020 No0250623 601-480-8060-43030 Engineering Fees Well No 5 - Connecting Watermain 0250623 Total: 5,846.50 1,376.00 0.00 06/02/2020 05/20/2020 No0250624 601-480-8060-43030 Engineering Fees Well No 5 - Production 0250624 Total: 1,376.00 15,838.50 0.00 06/02/2020 05/20/2020 No0250625 601-480-8060-43030 Engineering Fees Well No 5 - Pumphouse AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 0250625 Total: 15,838.50 BOLTON Total: 23,061.00 CARDMBR Cardmember Service 41.47 0.00 06/02/2020 05/20/2020 No*** 052020-1168 101-410-1110-44300 Miscellaneous Charged in Error - To Be Refunded 109.00 0.00 06/02/2020 05/20/2020 No*** 052020-1168 101-410-1320-44300 Miscellaneous Go To Meeting 50.00 0.00 06/02/2020 05/20/2020 No*** 052020-1168 101-410-1450-43180 Information Technology/Web Fresh Weekly Newsletter 052020-1168 Total: 200.47 163.15 0.00 06/02/2020 05/20/2020 No*** 052020-5692 601-494-9400-42400 Small Tools & Minor Equipm Hydrant Setter 343.19 0.00 06/02/2020 05/11/2020 No*** 052020-5692 601-480-8000-45500 Vehicles Service Truck - Water Tools 315.42 0.00 06/02/2020 05/4/2020 No*** 052020-5692 601-494-9400-42210 Repair/Maint. Supplies Service Truck - Water Tools 052020-5692 Total: 821.76 CARDMBR Total: 1,022.23 CINTAS Cintas Corporation #754 82.96 0.00 06/02/2020 05/20/2020 No*** 4051019518 101-430-3100-44170 Uniforms Uniforms 16.06 0.00 06/02/2020 05/20/2020 No*** 4051019518 101-450-5200-44170 Uniforms Uniforms 14.68 0.00 06/02/2020 05/20/2020 No*** 4051019518 601-494-9400-44170 Uniforms Uniforms 8.41 0.00 06/02/2020 05/20/2020 No*** 4051019518 602-495-9450-44170 Uniforms Uniforms 3.39 0.00 06/02/2020 05/20/2020 No*** 4051019518 603-496-9500-44170 Uniforms Uniforms 209.33 0.00 06/02/2020 05/20/2020 No*** 4051019518 101-430-3100-42150 Operating Supplies Rags/Rugs/Soap AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 4051019518 Total: 334.83 82.96 0.00 06/02/2020 05/27/2020 No*** 4051490050 101-430-3100-44170 Uniforms Uniforms 16.06 0.00 06/02/2020 05/27/2020 No*** 4051490050 101-450-5200-44170 Uniforms Uniforms 14.68 0.00 06/02/2020 05/27/2020 No*** 4051490050 601-494-9400-44170 Uniforms Uniforms 8.41 0.00 06/02/2020 05/27/2020 No*** 4051490050 602-495-9450-44170 Uniforms Uniforms 3.39 0.00 06/02/2020 05/27/2020 No*** 4051490050 603-496-9500-44170 Uniforms Uniforms 137.21 0.00 06/02/2020 05/27/2020 No*** 4051490050 101-430-3100-42150 Operating Supplies Rags/Rugs/Soap 4051490050 Total: 262.71 CINTAS Total: 597.54 COMCAST Comcast 48.93 0.00 06/02/2020 05/12/2020 No*** 20200512 101-430-3100-43185 IT Support Internet 48.93 0.00 06/02/2020 05/12/2020 No*** 20200512 101-450-5200-43185 IT Support Internet 48.93 0.00 06/02/2020 05/12/2020 No*** 20200512 601-494-9400-43185 IT Support Internet 48.93 0.00 06/02/2020 05/12/2020 No*** 20200512 602-495-9450-43185 IT Support Internet 48.95 0.00 06/02/2020 05/12/2020 No*** 20200512 603-496-9500-43185 IT Support Internet 20200512 Total: 244.67 COMCAST Total: 244.67 COREMAIN CORE & MAIN LP 321.72 0.00 06/02/2020 05/7/2020 NoM229381 601-494-9400-42300 Water Meters & Supplies Meter Repair Parts AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number M229381 Total: 321.72 193.33 0.00 06/02/2020 05/7/2020 NoM313615 601-494-9400-42210 Repair/Maint. Supplies Hydrant Repair Parts M313615 Total: 193.33 COREMAIN Total: 515.05 CREHOM Creative Homes Inc 2,000.00 0.00 06/02/2020 05/21/2020 No2017-01138 803-000-0000-22900 Deposits Payable Escrow Release - 9167 Jade Way N 2017-01138 Total: 2,000.00 2,000.00 0.00 06/02/2020 05/21/2020 No2018-00797 803-000-0000-22900 Deposits Payable Escrow Release - 3271 Linden Ave N 2018-00797 Total: 2,000.00 2,000.00 0.00 06/02/2020 05/21/2020 No2018-00868 803-000-0000-22900 Deposits Payable Escrow Release - 11891 Linden Ct N 2018-00868 Total: 2,000.00 2,000.00 0.00 06/02/2020 05/21/2020 No2018-00883 803-000-0000-22900 Deposits Payable Escrow Release - 3263 Linden Ave N 2018-00883 Total: 2,000.00 CREHOM Total: 8,000.00 DELTA Delta Dental Of Minnesota 1,048.40 0.00 06/02/2020 06/1/2020 NoCNS0000466932 101-000-0000-21706 Medical Insurance Dental Insurance - June 2020 CNS0000466932 Total: 1,048.40 AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number DELTA Total: 1,048.40 GREATAFS GreatAmerica Financial Services 406.22 0.00 06/02/2020 08/18/2020 No27063997 101-410-1940-44040 Repairs/Maint Contractual E Copier Maintenance - June 2020 27063997 Total: 406.22 GREATAFS Total: 406.22 HKGI Hoisington Koegler Group Inc 503.05 0.00 06/02/2020 05/12/2020 No019-067-3 601-494-9400-43030 Engineering Services Small Area Planning 019-067-3 Total: 503.05 HKGI Total: 503.05 HOFF Hoff, P.A., Barry 15,922.50 0.00 06/02/2020 05/20/2020 No15871 101-410-1320-43040 Legal Services Professional Services 15871 Total: 15,922.50 337.50 0.00 06/02/2020 05/20/2020 No15872 803-000-0000-22910 Developer Payments Professional Services - Four Corners Developement 15872 Total: 337.50 HOFF Total: 16,260.00 KENNGRAV Kennedy & Graven Chartered 270.30 0.00 06/02/2020 05/19/2020 No*** 154902 101-410-1320-43040 Legal Services Personnel Matters 3,540.15 0.00 06/02/2020 05/19/2020 No*** 154902 101-410-1320-43040 Legal Services General Matters 489.60 0.00 06/02/2020 05/19/2020 No*** 154902 101-410-1320-43040 Legal Services City of Lake Elmo v Hamelt on Sunfish Lake HOA AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 55.25 0.00 06/02/2020 05/19/2020 No*** 154902 803-000-0000-22910 Developer Payments Springs Apartments - Continental Properties 1,878.50 0.00 06/02/2020 05/19/2020 No*** 154902 803-000-0000-22910 Developer Payments Lake Elmo Independent Living 1,547.00 0.00 06/02/2020 05/19/2020 No*** 154902 803-000-0000-22910 Developer Payments Legacy at Northstar - 3rd 276.25 0.00 06/02/2020 05/19/2020 No*** 154902 803-000-0000-22910 Developer Payments Applewood Pointe at Lake Elmo 221.00 0.00 06/02/2020 05/19/2020 No*** 154902 803-000-0000-22910 Developer Payments Easton Village - 1st 154902 Total: 8,278.05 KENNGRAV Total: 8,278.05 KWIKTR Kwik Trip Inc 208.05 0.00 06/02/2020 04/30/2020 No20200430 101-420-2220-42120 Fuel, Oil and Fluids Fuel/Oils 20200430 Total: 208.05 KWIKTR Total: 208.05 MCDSEW McDonough's Sewer Service, Inc. 438.30 0.00 06/02/2020 05/13/2020 No189918 221-460-6301-42110 Repair/Maintenance Supplies Brookfield Repairs 189918 Total: 438.30 MCDSEW Total: 438.30 MENOAK Menards - Oakdale 82.91 0.00 06/02/2020 05/5/2020 No1407 101-420-2220-44010 Repairs/Maint Bldg Repairs/Maintenance 1407 Total: 82.91 52.74 0.00 06/02/2020 05/12/2020 No1723 601-494-9400-42210 Repair/Maint. Supplies Batteries/Supplies AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1723 Total: 52.74 30.92 0.00 06/02/2020 05/13/2020 No1765 101-450-5200-42150 Operating Supplies Garbage Bags/Park Supplies 1765 Total: 30.92 MENOAK Total: 166.57 MES Municipal Emergency Services Depository Account 1,952.62 0.00 06/02/2020 05/1/2020 NoIN1453978 101-420-2220-44170 Uniforms Uniforms IN1453978 Total: 1,952.62 MES Total: 1,952.62 METCOU Metropolitan Council 14,113.25 0.00 06/02/2020 07/3/2019 No0001098264 602-495-9450-43820 Sewer Utility - Met Council Waste Water Services - August 2019 0001098264 Total: 14,113.25 METCOU Total: 14,113.25 METROFOA Metro Chief Fire Officer Association 100.00 0.00 06/02/2020 05/15/2020 No20200515 101-420-2220-44330 Dues & Subscriptions 2020 Membership Dues - Mike Cornell 20200515 Total: 100.00 METROFOA Total: 100.00 MNDOHDW MN Dept of Health 5,606.01 0.00 06/02/2020 05/14/2020 No20200514 601-494-9400-43820 Water Utility Water Connection Fees - 2nd Quareter AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20200514 Total: 5,606.01 MNDOHDW Total: 5,606.01 SACHSJIM Sachs, Jim 23.00 0.00 06/02/2020 05/22/2020 No20200522 601-494-9400-44370 Conferences & Training Reimbursement - Water Supply Operator Renewal 20200522 Total: 23.00 SACHSJIM Total: 23.00 SENSUS SENSUS USA 1,949.94 0.00 06/02/2020 05/8/2020 NoZA20209078 601-494-9400-43190 Software Support Software Support - Meter Reading ZA20209078 Total: 1,949.94 SENSUS Total: 1,949.94 SPRINT Sprint 72.29 0.00 06/02/2020 05/18/2020 No*** 761950227-206 101-410-1320-43210 Telephone Cell Phone Service - Admin 249.54 0.00 06/02/2020 05/18/2020 No*** 761950227-206 101-420-2220-43210 Telephone Cell Phone Service - Fire Dept 262.57 0.00 06/02/2020 05/18/2020 No*** 761950227-206 101-420-2400-43210 Telephone Cell Phone Service - Building Dept 47.41 0.00 06/02/2020 05/18/2020 No*** 761950227-206 101-450-5200-43210 Telephone Cell Phone Service - Parks Dept 761950227-206 Total: 631.81 SPRINT Total: 631.81 TASCHF T.A. Schifsky & Sons Inc 734.99 0.00 06/02/2020 05/11/2020 No65825 101-430-3100-42240 Str. Maint/Landscape Materi Asphalt Mix AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 65825 Total: 734.99 3,883.99 0.00 06/02/2020 05/18/2020 No65871 101-430-3100-42240 Str. Maint/Landscape Materi Pothole Mix 65871 Total: 3,883.99 TASCHF Total: 4,618.98 TESMAN The Tessman Company 132.48 0.00 06/02/2020 05/14/2020 NoS312998-IN 601-494-9400-42210 Repair/Maint. Supplies Grass Seed/Fertilizer S312998-IN Total: 132.48 TESMAN Total: 132.48 TMOBIL T Mobile 8.78 0.00 06/02/2020 05/11/2020 No*** 20200511 601-494-9400-43210 Telephone SCADA Line- May 2020 8.78 0.00 06/02/2020 05/11/2020 No*** 20200511 602-495-9450-43210 Telephone SCADA Line- May 2020 20200511 Total: 17.56 TMOBIL Total: 17.56 WASHFIRE Washington County 50.00 0.00 06/02/2020 05/15/2020 No20200515 101-420-2220-44330 Dues & Subscriptions 2020 Membership Dues 20200515 Total: 50.00 WASHFIRE Total: 50.00 WENCK Wenck Associates Inc. 234.00 0.00 06/02/2020 05/8/2020 No*** 12002958 803-000-0000-22910 Developer Payments Legacy at North Star - 2nd AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 234.00 0.00 06/02/2020 05/8/2020 No*** 12002958 803-000-0000-22910 Developer Payments Legacy at North Star - 3rd 130.00 0.00 06/02/2020 05/8/2020 No*** 12002958 803-000-0000-22910 Developer Payments Inwood 1st-3rd 260.00 0.00 06/02/2020 05/8/2020 No*** 12002958 803-000-0000-22910 Developer Payments Savonna 1st-3rd 160.00 0.00 06/02/2020 05/8/2020 No*** 12002958 803-000-0000-22910 Developer Payments Northport - 3rd 1,278.50 0.00 06/02/2020 05/8/2020 No*** 12002958 101-410-1910-43150 Contract Services 5th Street 12002958 Total: 2,296.50 WENCK Total: 2,296.50 WINICK Winnick Supply 199.62 0.00 06/02/2020 05/20/2020 No405931 601-494-9400-42210 Repair/Maint. Supplies Saw Blade/Metal Stock 405931 Total: 199.62 WINICK Total: 199.62 XCEL Xcel Energy 58.15 0.00 06/02/2020 05/20/2020 No685666997 101-430-3100-43811 Street Lights Electric Utility - Traffic Lights 685666997 Total: 58.15 26.61 0.00 06/02/2020 05/22/2020 No685889245 101-430-3100-43811 Street Lights Electric Utility - Street Lights 685889245 Total: 26.61 XCEL Total: 84.76 AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Report Total: 95,243.14 AP-To Be Paid Proof List (05/28/2020 - 12:30 PM)Page 13 *** means this invoice number is a duplicate.