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HomeMy WebLinkAbout#05 - 2020 Mill and Overlay STAFF REPORT DATE: June 2, 2020 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the 2020 Mill and Overlay Project SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Cara Geheren, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2020 Mill and Overlay Project? BACKGROUND: Each year the City implements preventive maintenance work on the public streets consisting of minor reconstruction and subgrade correction, resurfacing, mill and overlays, crack sealing, seal coating, and patching. The annual Preventive Street Maintenance Program employs a cost effective approach for street repairs to extend the life expectancy of the pavements. Streets selected for the Preventive Street Maintenance Program are determined by using a pavement management system where each street pavement in the City is assigned a condition rating based on visual inspection of the pavement distresses and observed deterioration. The number of streets selected each year is dependent upon the amount of funding available for the program. Streets that have exceeded their life expectancy and can no longer be effectively maintained are programed for reconstruction in the City’s Capital Improvement Program. For 2020, the following streets were identified for mill and overlay improvements: • Jamaica Avenue North, from Jamaca Court to Lake Jane Trail. A “mill & overlay” is a street maintenance technique that requires the removal of the top pavement layer of the street by the grinding action of a large milling machine. After the top layer is removed, a new layer of bituminous pavement is placed. Prior to the mill and overlay, localized areas with significant distress and potential subgrade failure are corrected by completing a full depth patch (removal and replacement of the entire aggregate base and pavement layers). The mill and overlay will remove the surface distresses, improve ride quality, and will preserve the lower portion of the pavement. Cracks that extend the full depth of the pavement are likely to reflect into the new pavement within a short period of time. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Tuesday, May 19, 2020. A Tabulation of Bids and a letter of recommendation for the award of the Contract has been prepared and attached. The City received 8 bids for this project, with Minnesota Paving and Materials providing the lowest bid in the amount of $299,960.18. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. FISCAL IMPACT: Approval of this resolution commits the City Council to enter into a construction contract for the project in the amount of $299,960.18. The project will be funded through the 2020 street maintenance funds with a total budget of $565,000. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, a resolution accepting bids and awarding a contract to Minnesota Paving and Materials in the amount of $299,960.18 for the 2020 Mill and Overlay Project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2020–056, accepting bids and awarding a contract to Minnesota Paving and Materials, in the amount of $299.960.18 for the 2020 Mill and Overlay Project.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Location Map. 4. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2020-056 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2020 MILL AND OVERLAY PROJECT WHEREAS, pursuant to an advertisement for bids for the 2020 Mill and Overlay Project, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Midwest Paving and Materials, for the amount of $299,960.18. NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible Base Bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SECOND DAY OF JUNE 2020. CITY OF LAKE ELMO By: __________________________ Mike Pearson Mayor (Seal) ATTEST: ________________________________ Julie Johnson City Clerk May 27, 2020 Honorable Mayor and City Council City of Lake Elmo, Minnesota 2020 Mill and Overlay Project City of Lake Elmo, Minnesota Project No. 2020.110 Dear Mayor and City Council: Bids for the 2020 Mill and Overlay Project were received on May 19, 2020 at 10:00 AM with the following results: Contractor Base Bid OMG Midwest Inc. dba Minnesota Paving & Materials $299,960.18 Park Construction Company $325,070.17 Valley Paving, Inc $333,096.38 T. A. Schifsky & Sons, Inc $333,333.33 Northwest Asphalt, Inc $346,854.18 Bituminous Roadways, Inc. $358,141.75 Asphalt Surface Technologies Corp. $382,014.85 Molnau Trucking LLC $520,284.85 Engineer’s Estimate $417,975.50 A complete Tabulation of Bids is enclosed for your information. We recommend that you award the Contract to the lowest responsible bidder, Minnesota Paving and Materials, for their total bid of $299,960.18. Please contact me with any questions you may have. Sincerely, Cara Geheren, P.E. Project Engineer Enclosure cc: Jack Griffin, City Engineer FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 2020 MILL AND OVERLAY PROJECT (#7033263)Owner: City of Lake Elmo, MNSolicitor: FOCUS Engineering Inc05/19/2020 10:00 AM CDTLine Item Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension2020 Mill and Overlay Project$417,975.50 $299,960.18 $325,070.17 $333,096.38 $333,333.331 MOBILIZATION LS 1 $20,500.00 $20,500.00 $13,000.00 $13,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $33,617.81 $33,617.812 TRAFFIC CONTROL LS 1 $10,500.00 $10,500.00 $6,300.00 $6,300.00 $2,200.00 $2,200.00 $2,310.00 $2,310.00 $17,250.00 $17,250.003 SILT FENCE LF 50 $2.00 $100.00 $5.02 $251.00 $11.10 $555.00 $5.25 $262.50 $3.00 $150.004 INLET PROTECTION EA 2 $200.00 $400.00 $245.78 $491.56 $144.00 $288.00 $185.00 $370.00 $100.00 $200.005 SAWCUT PAVEMENT (ALL TYPES) LF 364 $2.50 $910.00 $3.41 $1,241.24 $3.05 $1,110.20 $5.30 $1,929.20 $2.00 $728.006 MILL 2" OF EXIST. BITUMINOUS PAVEMENT, SHOULDERS SY 9220 $2.25 $20,745.00 $1.45 $13,369.00 $1.70 $15,674.00 $0.82 $7,560.40 $2.10 $19,362.007 MILL 2.5" OF EXIST. BITUMINOUS PAVEMENT, DRIVE LANES SY 13840 $2.25 $31,140.00 $1.05 $14,532.00 $1.25 $17,300.00 $1.30 $17,992.00 $2.10 $29,064.008 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) SY 200 $4.00 $800.00 $3.00 $600.00 $10.50 $2,100.00 $8.00 $1,600.00 $6.00 $1,200.009 SALVAGE BRICK PAVERS (DRIVEWAYS) SY 10 $5.00 $50.00 $20.06 $200.60 $36.40 $364.00 $3.75 $37.50 $10.00 $100.0010 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LF 171 $10.00 $1,710.00 $8.15 $1,393.65 $15.60 $2,667.60 $15.75 $2,693.25 $5.70 $974.7011 REMOVE 0.5" OF EX. BASE MATERIAL AND RECOMPACT SY 9225 $3.00 $27,675.00 $0.01 $92.25 $0.15 $1,383.75 $0.31 $2,859.75 $1.50 $13,837.5012 TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B) TN 3400 $73.00 $248,200.00 $61.85 $210,290.00 $64.20 $218,280.00 $67.70 $230,180.00 $50.20 $170,680.0013 BITUMINOUS MATERIAL FOR TACK COAT GAL 1590 $3.00 $4,770.00 $0.01 $15.90 $2.60 $4,134.00 $1.55 $2,464.50 $0.01 $15.9014 2360 BITUMINOUS WEAR COURSE, DRIVEWAYS SY 200 $24.00 $4,800.00 $12.00 $2,400.00 $19.30 $3,860.00 $20.00 $4,000.00 $25.00 $5,000.0015 INSTALL SALVAGED BRICK PAVERS (DRIVEWAY) SY 10 $5.00 $50.00 $30.10 $301.00 $136.00 $1,360.00 $18.65 $186.50 $10.00 $100.0016 CLASS 2 AGGREGATE SHOULDER TN 390 $20.00 $7,800.00 $5.00 $1,950.00 $28.30 $11,037.00 $32.50 $12,675.00 $25.00 $9,750.0017 ADJUST VALVE BOX EA 12 $350.00 $4,200.00 $184.38 $2,212.56 $50.10 $601.20 $575.00 $6,900.00 $200.00 $2,400.0018 CONCRETE CURB AND GUTTER (ALL TYPES) LF 167 $25.00 $4,175.00 $42.00 $7,014.00 $42.00 $7,014.00 $26.25 $4,383.75 $40.00 $6,680.0019 CORRECT FAILED CULVERT EA 1 $5,000.00 $5,000.00 $12,050.00 $12,050.00 $4,680.00 $4,680.00 $3,250.00 $3,250.00 $9,250.00 $9,250.0020 DITCH GRADING LF 220 $50.00 $11,000.00 $24.08 $5,297.60 $9.00 $1,980.00 $30.00 $6,600.00 $17.20 $3,784.0021 IMPORT AND PLACE TOPSOIL (LV) CY 80 $32.00 $2,560.00 $42.43 $3,394.40 $43.90 $3,512.00 $58.00 $4,640.00 $25.00 $2,000.0022 SEEDING, FERTILIZER AND WOOD FIBER BLANKET SY 740 $4.00 $2,960.00 $0.10 $74.00 $2.00 $1,480.00 $2.10 $1,554.00 $5.00 $3,700.0023 STRIPING - 4" YELLOW STRIPING (STYLE VARIES) LF 5287 $0.70 $3,700.90 $0.22 $1,163.14 $0.22 $1,163.14 $0.23 $1,216.01 $0.22 $1,163.1424 STRIPING - 4" WHITE STRIPING LF 10574 $0.40 $4,229.60 $0.22 $2,326.28 $0.22 $2,326.28 $0.23 $2,432.02 $0.22 $2,326.28Base Bid Total:$417,975.50 $299,960.18 $325,070.17 $333,096.38 $333,333.33Engineer Estimate OMG Midwest Inc. dba MinnPark Construction Company Valley Paving, Inc T. A. Schifsky & Sons, Inc 2020 MILL AND OVERLAY PROJECT (#7033263)Owner: City of Lake Elmo, MNSolicitor: FOCUS Engineering Inc05/19/2020 10:00 AM CDTLine Item Item Description UofM Quantity2020 Mill and Overlay Project1 MOBILIZATION LS 12 TRAFFIC CONTROL LS 13 SILT FENCE LF 504 INLET PROTECTION EA 25 SAWCUT PAVEMENT (ALL TYPES) LF 3646 MILL 2" OF EXIST. BITUMINOUS PAVEMENT, SHOULDERS SY 92207 MILL 2.5" OF EXIST. BITUMINOUS PAVEMENT, DRIVE LANES SY 138408 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) SY 2009 SALVAGE BRICK PAVERS (DRIVEWAYS) SY 1010 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LF 17111 REMOVE 0.5" OF EX. BASE MATERIAL AND RECOMPACT SY 922512 TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B) TN 340013 BITUMINOUS MATERIAL FOR TACK COAT GAL 159014 2360 BITUMINOUS WEAR COURSE, DRIVEWAYS SY 20015 INSTALL SALVAGED BRICK PAVERS (DRIVEWAY) SY 1016 CLASS 2 AGGREGATE SHOULDER TN 39017 ADJUST VALVE BOX EA 1218 CONCRETE CURB AND GUTTER (ALL TYPES) LF 16719 CORRECT FAILED CULVERT EA 120 DITCH GRADING LF 22021 IMPORT AND PLACE TOPSOIL (LV) CY 8022 SEEDING, FERTILIZER AND WOOD FIBER BLANKET SY 74023 STRIPING - 4" YELLOW STRIPING (STYLE VARIES) LF 528724 STRIPING - 4" WHITE STRIPING LF 10574Base Bid Total:Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension$346,854.18 $358,141.75 $382,014.85 $520,284.85$14,250.00 $14,250.00 $15,000.00 $15,000.00 $21,000.00 $21,000.00 $20,000.00 $20,000.00$7,500.00 $7,500.00 $10,655.00 $10,655.00 $4,400.00 $4,400.00 $5,000.00 $5,000.00$4.00 $200.00 $3.90 $195.00 $6.00 $300.00 $10.00 $500.00$165.00 $330.00 $166.00 $332.00 $275.00 $550.00 $85.00 $170.00$4.00 $1,456.00 $5.00 $1,820.00 $4.00 $1,456.00 $5.00 $1,820.00$1.16 $10,695.20 $2.30 $21,206.00 $1.66 $15,305.20 $1.70 $15,674.00$1.05 $14,532.00 $2.30 $31,832.00 $1.55 $21,452.00 $1.70 $23,528.00$5.00 $1,000.00 $14.00 $2,800.00 $6.60 $1,320.00 $37.00 $7,400.00$24.00 $240.00 $11.00 $110.00 $17.60 $176.00 $125.00 $1,250.00$12.00 $2,052.00 $7.00 $1,197.00 $11.00 $1,881.00 $25.00 $4,275.00$1.40 $12,915.00 $1.40 $12,915.00 $0.82 $7,564.50 $10.50 $96,862.50$61.80 $210,120.00 $56.00 $190,400.00 $70.56 $239,904.00 $85.00 $289,000.00$4.00 $6,360.00 $3.80 $6,042.00 $2.75 $4,372.50 $3.50 $5,565.00$22.00 $4,400.00 $18.50 $3,700.00 $47.60 $9,520.00 $38.50 $7,700.00$26.00 $260.00 $16.50 $165.00 $39.20 $392.00 $125.00 $1,250.00$28.55 $11,134.50 $43.50 $16,965.00 $35.20 $13,728.00 $37.00 $14,430.00$595.00 $7,140.00 $254.00 $3,048.00 $495.00 $5,940.00 $125.00 $1,500.00$40.00 $6,680.00 $48.50 $8,099.50 $39.20 $6,546.40 $37.00 $6,179.00$16,000.00 $16,000.00 $9,943.00 $9,943.00 $5,500.00 $5,500.00 $2,500.00 $2,500.00$12.00 $2,640.00 $31.50 $6,930.00 $29.70 $6,534.00 $10.00 $2,200.00$40.00 $3,200.00 $58.50 $4,680.00 $46.20 $3,696.00 $39.00 $3,120.00$11.15 $8,251.00 $8.30 $6,142.00 $8.80 $6,512.00 $6.50 $4,810.00$0.24 $1,268.88 $0.25 $1,321.75 $0.25 $1,321.75 $0.35 $1,850.45$0.40 $4,229.60 $0.25 $2,643.50 $0.25 $2,643.50 $0.35 $3,700.90$346,854.18 $358,141.75 $382,014.85 $520,284.85Bituminous Roadways Inc. Asphalt Surface Technologies Molnau trucking llc Northwest 35TH ST NLAKE JANE TRLPROJECT LOCATION:JAMACA AVE NSTILLWATER BLVDJAMACA CT NLAKE JANESTILLWATER BLVD36TH ST N37TH ST N42ND ST N PROJECT SCHEDULE CITY OF LAKE ELMO 2020 MILL AND OVERLAY PROJECT PROJECT NO. 2020.110 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 April 22, 2020 Placement of Advertisement for Bids. – Stillwater Gazette. Publication on April 24 – Quest CDN. Publication on April 24 May 19, 2020 Receive Contractor bids. June 2, 2020 Council accepts bids and awards Contract. June 16, 2020 Conduct Pre-construction meeting and Issue Notice to Proceed. August 28, 2020 Substantial Completion of Work; including paving and restoration. September 18, 2020 Final Completion of Work; including punchlist and final documentation.