HomeMy WebLinkAbout#10 - Dowtown Phase 1 & 2 Payment to Washington County STAFF REPORT
DATE: July 21, 2020
CONSENT
AGENDA ITEM: Downtown Phase 1 & 2 Improvements – Approve Phase 1 and 2 Final
Reconciliation Payment to Washington County
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Invoice No. 5 (FINAL) for the Downtown
Street, Drainage and Utility Improvement Projects (Phase 1 and 2 reconciliation payment)?
BACKGROUND, PROPOSAL DETAILS/ANALYSIS: In July 2016, the City of Lake Elmo entered
into Cooperative Agreement No. 10196 with Washington County for the cost sharing of the Downtown
Phase 1 and Phase 2 Improvements. Washington County has submitted Invoice No. 5 (FINAL) in the
amount of $37,046.12. The amount requested reflects a decrease of $48,790.15 from the Phase 1
Improvements to reconcile final project costs. The Phase 2 invoice amount is $85,836.26 and reflects final
project costs. The final project cost for Old Village Phase 1 and Phase 2 ($10,036,311.42) is $279,544.58
less than the total project cost identified in the cooperative agreement ($10,315,856). The invoice has been
reviewed and payment is recommended in the amount requested.
FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative
Agreement No. 10196 with Washington County including final reconciliation for the Downtown Phase 1
and Phase 2 Improvements.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, payment to Washington County in the amount of $37,046.12. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $37,046.12 per Cooperative
Agreement No. 10196.”
ATTACHMENTS:
1. Washington County Invoice No. 175974 and supporting detail.
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082 Invoice
Invoice Number:175974
Account Number:20498
Due Date 6/26/20
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
6/3/20 175974 Invoice 6/26/20 CSAH 17 - Phase II $37,046.12
6/26/20 Final Invoice
6/26/20 City / County Cooperative
6/26/20 Agreement No. 10196
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $37,046.12
Sales Tax
Balance Due $37,046.12
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082 Invoice
Invoice Number:175973
Account Number:20513
Due Date 6/26/20
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: WILLERNIE CITY
PO BOX 487
111 WILDWOOD RD
WILLERNIE MN 55090
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
6/3/20 175973 Invoice 6/26/20 Change in gross amount
6/26/20 Change in gross amount
6/26/20 Change in gross amount
6/26/20 Change in gross amount
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total
Sales Tax
Balance Due
Lake Elmo Old Village
Invoice Summary
6/2/2020
PHASE I - COST SUMMARY FOR PHASE 1 - CITY/COUNTY AGREEMENT #10196
Estimated Total
Cost (from Coop
Agree)
Total Amount to
Date City Cost %Current City Cost
Amount Paid
Invoice #1
Amount Paid
Invoice #2
Amount Paid
Invoice #3
Amount Due
Invoice #4
Amount Due Final
Invoice Note:
Right-of-Way and Easements
Upper 33rd St. N, 36th St. N. and Laverne Avenue 91,902.00$ 89,452.10$ 100%89,452.10$ 8,945.21$ 82,956.89$ -$ -$ (2,450.00)$ Attachment A
Regional Drainage Pond 1,154,190.00$ 1,158,870.86$ 50%579,435.43$ 21,370.33$ 557,792.17$ -$ -$ 272.93$ Attachment A
Engineering
Preliminary Design 131,600.00$ 131,600.00$ 91.2%120,019.20$ 12,001.92$ 108,017.28$ -$ -$ -$ Attachment B
Final Design 233,460.00$ 233,460.00$ 91.2%212,915.52$ 21,291.55$ 191,623.97$ -$ -$ -$ Attachment B
Construction Inspection/Administration 295,200.00$ 244,089.17$ 91.2%222,609.32$ 29,463.07$ 235,499.30$ 4,260.02$ -$ (46,613.08)$ Attachment C
Precondition Survey 27,133.00$ 21,173.25$ 91.2%19,310.00$ -$ 19,310.00$ -$ -$ -$ Attachment D
Construction 4,668,601.00$ 4,623,766.15$ 89.1%4,117,494.78$ 405,794.27$ 3,851,969.85$ (36,449.21)$ (103,820.12)$ -$ Attachment E
TOTAL 6,602,086.00$ 6,502,411.53$ 5,361,236.35$ 498,866.35$ 5,047,169.46$ (32,189.19)$ (103,820.12)$ (48,790.15)$
PHASE II - COST SUMMARY FOR PHASE 2 - CITY/COUNTY AGREEMENT #10196
Estimated Total
Cost (from Coop
Agree)
Total Amount to
Date City Cost %Current City Cost
Amount Paid
Invoice #1
Amount Paid
Invoice #2
Amount Due
Invoice #3
Amount Due
Invoice #4
Amount Due Final
Invoice
Right-of-Way and Easements
CSAH 17 (Lake Elmo Ave)284,760.00$ 348,306.37$ 55.0%191,568.50$ 32,436.00$ 135,662.01$ 23,470.49$ Attachment F
30th Street N.147,550.00$ 119,616.28$ 100%119,616.28$ 25,135.58$ 108,697.30$ (14,216.60)$ Attachment F
35th St. N, 36th St. N, and Other Local 55,000.00$ 28,873.98$ 100%28,873.98$ 6,810.80$ 31,507.93$ (9,444.75)$ Attachment F
Engineering
Preliminary Design 189,400.00$ 245,460.06$ 56.1%137,703.09$ 21,221.45$ 84,885.79$ 31,595.86$ Attachment B
Final Design 461,000.00$ 456,050.77$ 56.1%255,844.48$ 57,458.84$ 201,162.16$ (2,776.52)$ Attachment B
Construction Inspection/Administration 578,200.00$ 745,641.16$ 56.1%418,304.69$ 64,874.04$ 342,194.85$ 11,235.80$ Attachment G
Precondition Survey 27,173.00$ 22,963.00$ 56.1%12,882.24$ 3,048.81$ 9,032.32$ 801.11$ Attachment H
Construction Materials Testing 62,002.56$ 56.1%34,783.44$ 6,814.30$ 10,431.26$ 17,537.88$ Attachment I
-$
Construction 6,593,389.00$ 6,384,011.70$ 3,467,027.61$ 700,475.60$ 2,747,389.76$ 19,162.25$ Attachment J
Railroad Crossing Surface 17,841.50$ 50.0%8,920.75$ 8,920.75$ Attachment K
3200 Lake Elmo Ave Pillar Removal (450.00)$ 100.0%(450.00)$ (450.00)$
TOTAL 8,430,317.38$ 4,675,075.07$ 918,275.40$ 3,670,963.40$ 85,836.26$
INVOICE TOTALS 498,866.35$ 5,047,169.46$ 886,086.22$ 3,567,143.28$ 37,046.12$