HomeMy WebLinkAbout#12 - Pay Request No. 1 for the 2020 Mill and Overlay Project STAFF REPORT
DATE: September 15, 2020
CONSENT
AGENDA ITEM: Approve Pay Request No. 1 for the 2020 Mill and Overlay Project
SUBMITTED BY: Cara Geheren, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2020 Mill and
Overlay Project?
BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 2, 2020
to complete the 2020 Mill and Overlay Project. Work remains in progress with a substantial completion
date of September 18, 2020 and final completion date of October 2, 2020.
PROPOSAL DETAILS/ANALYSIS: Minnesota Paving and Materials has submitted Partial Pay Request
No. 1 in the amount of $18,564.22. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $977.06
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 for the 2020 Mill and Overlay Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to Minnesota Paving and Materials in the amount of $18,564.22
for the 2020 Mill and Overlay Project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 1.
PARTIAL PAY ESTIMATE NO. 1
2020 MILL AND OVERYLAY PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2020.110
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$13,000.00 $13,000.00 0.50 $6,500.00 0.50 $6,500.00
2 LS 1
$6,300.00 $6,300.00 0.50 $3,150.00 0.50 $3,150.00
3 LF 50
$5.02 $251.00 0.00 $0.00 0.00 $0.00
4 EA 2
$245.78 $491.56 1.00 $245.78 1.00 $245.78
5 LF 364
$3.41 $1,241.24 0.00 $0.00 0.00 $0.00
6 SY 9220
$1.45 $13,369.00 0.00 $0.00 0.00 $0.00
7 SY 13840
$1.05 $14,532.00 0.00 $0.00 0.00 $0.00
8 SY 200
$3.00 $600.00 19.00 $57.00 19.00 $57.00
9 SY 10
$20.06 $200.60 0.00 $0.00 0.00 $0.00
10 LF 171
$8.15 $1,393.65 190.00 $1,548.50 190.00 $1,548.50
11 SY 9225
$0.01 $92.25 0.00 $0.00 0.00 $0.00
12 TN 3400
$61.85 $210,290.00 0.00 $0.00 0.00 $0.00
13 GAL 1590
$0.01 $15.90 0.00 $0.00 0.00 $0.00
14 SY 200
$12.00 $2,400.00 19.00 $228.00 19.00 $228.00
15 SY 10
$30.10 $301.00 0.00 $0.00 0.00 $0.00
16 TN 390
$5.00 $1,950.00 0.00 $0.00 0.00 $0.00
17 EA 12
$184.38 $2,212.56 0.00 $0.00 0.00 $0.00
18 LF 167
$42.00 $7,014.00 186.00 $7,812.00 186.00 $7,812.00
19 EA 1
$12,050.00 $12,050.00 0.00 $0.00 0.00 $0.00
20 LF 220
$24.08 $5,297.60 0.00 $0.00 0.00 $0.00
21 CY 80
$42.43 $3,394.40 0.00 $0.00 0.00 $0.00
22 SY 740
$0.10 $74.00 0.00 $0.00 0.00 $0.00
23 LF 5287
$0.22 $1,163.14 0.00 $0.00 0.00 $0.00
24 LF 10574
$0.22 $2,326.28 0.00 $0.00 0.00 $0.00
$299,960.18 $19,541.28 $19,541.28
TOTALS - BASE CONTRACT $299,960.18 $19,541.28 $19,541.28
19 LS -1
$12,050.00 -$12,050.00 0.00 $0.00 0.00 $0.00
CO1-2 LS 1
$45,150.00 $45,150.00 0.00 $0.00 0.00 $0.00
$33,100.00 $0.00 $0.00
TOTALS - REVISED CONTRACT $333,060.18 $19,541.28 $19,541.28
CONCRETE CURB AND GUTTER (ALL TYPES)
CORRECT FAILED CULVERT
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
STRIPING - 4" YELLOW STRIPING (STYLE VARIES)
STRIPING - 4" WHITE STRIPING
CHANGE ORDER NO. 1
CORRECT FAILED CULVERT
BASE BID
CULVERT REPLACEMENT
SUBTOTAL - CHANGE ORDER NO. 1
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
BASE BID
MOBILIZATION
REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER
REMOVE 0.5" OF EX. BASE MATERIAL AND RECOMPACT
TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B)
TRAFFIC CONTROL
SILT FENCE
INLET PROTECTION
SAWCUT PAVEMENT (ALL TYPES)
MILL 2" OF EXIST. BITUMINOUS PAVEMENT, SHOULDERS
MILL 2.5" OF EXIST. BITUMINOUS PAVEMENT, DRIVE LANES
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
SALVAGE BRICK PAVERS (DRIVEWAYS)
BITUMINOUS MATERIAL FOR TACK COAT
2360 BITUMINOUS WEAR COURSE, DRIVEWAYS
INSTALL SALVAGED BRICK PAVERS (DRIVEWAY)
CLASS 2 AGGREGATE SHOULDER
ADJUST VALVE BOX