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Oct. 20, 2009 Council Packet
City of Lake Elmo 3 800 Laverne Avenue North Lake Elmo, Minnesota October 20, 2009 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston DeLapp, Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the October 6, 2009 City Council minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. I. CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll J. REGULAR AGENDA: 3. Variance: Consideration of an application to permit the construction of a 147 sq.ft. addition to the house which increases the non-conforming impervious surface coverage at 8199 Hill Trail N.; Resolution No. 2009-040 4. PUBLIC HEARING: Tablyn Park Improvements; Approve Resolution No. 2009-041 consolidating and ordering improvements 5. Authorization to prepare 2010 street and water quality improvements 6. General Fund Revenues/Expenditures through 3Td Quarter 2009 (Unaudited) K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator: a. 3M Groundwater contamination update b. Metropolitan Council update City Engineer: a. Update on reconstruction of DeMontreville Trail • Planning Director L. Adjourn City of Lake Elmo City Council Minutes October 6,2009 Mayon Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park and Smith. Also Present: City Administrator Messelt, Planning Director Klatt, Attorney Snyder, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: 1l�IOTION.• Council Member DeLapp moved to approve the mQtber 6, 2009 City Council Agenda as presented. Council Member Smith seconded t magi The motion passed 5- 0. ORDER OF BUSINESS: GROUND RULES: APPROVED MINUTES: The September 15, 2009, City CpWtminut-0 were approved by consensus. AFF-1; PUBLIC COMMENTS IRIE , ]:one . CONgENT AGEND _ � MOTION.- Cor it Member 3, th mr�ved to approve Items 2, 3 and 4 on the Consent agenda as presen , Council Member Park seconded the motion. The motion passed 5- µiv 0. • Approve payment`o disbursements and payroll in the total amount of $634,852.18. • Adopt Resolution No. 2009-039 authorizing issuance, awarding sale for the payment of$575,000 General Obligation Improvement Bond, Series 2009B for Tablyn Park entrance and lot • . Approve 2009 Street Improvements Payment Certificate 42 in the amount of $185,143.08 to be paid to Tower Asphalt, Inc. from the Project Fund LAKE ELMO CITY COUNCIL MINUTES October 6, 2009 1 i i I Approval of easements to the Minnesota Pollution Control Agency for the placement of ground water monitoring wells in Sunfish Lake Park and Lake Jane Hills Park In regard to Council Member DeLapp's inquiry regarding the Minnesota Land Trust's review of the MPCA easements for the monitoring wells at Sunfish Lake Park and Lake Jane Hills Park, the:Minnesota Land Trust was made aware of the request,reviewed the draft easement documents, and the easement document was structured in such a way that provided the City with the authority to grant the easements to the MPCA. MOTION: Council Member DeLapp moved to approve the easements to the Minnesota Pollution Control Agency for the placement of ground water monitoring wells in Sunfish Lake Park and Lake Jane Hills Parlc Council Member Smith seconded the motion. The motion passed 5-0. Acceptance of the developer-installed infrastructure improv -io-pts for the Prairie Ridge Office Park development Council Member DeLapp asked if the lights could brined off after t1 usinesses close, _.-as the.City required when they first moved here HE only wanted the opinion to be advisory. MOTION: Council Member Emmons moved to accept th'e.,developer-installed infrastructure improvements for the Prairie Ridge t f fice Pali development pending f nil staff approval for landscaping and soil eondit ions.''1V1ayO Johnston seconded the motion. The motion passed 5-0. REGULAR AGENDA: Consider an applicatta3#'-om Crr6 wand Kathy Lohmer for a variance from the maximum imperious coveraratio ti� aermi�tIconstruction of an addition at 8199 Hill Trail N. The applicants, Mf and Kat1x= Lohmer, asked that this item be delayed until the October 20th City Council nleng. The Council delayed this4item until the October 20th City Council meeting, per the applicant's request. Consideration of an amendment to Section 154.081 of the Lake Elmo Zoning Ordinance regarding permitted encroachments in required yards and the addition of definitions for "porch" and "awning"to Chapter 11 Kyle Klatt, Planning Director,reported the City Council is being asked to review and approve the proposed text amendments to address permitted encroachments within front and side corner setbacks and to add definitions for the terms "porch"and"awning". LAKE ELMO CITY COUNCIL MINUTES October 6, 2009 2 The Council changed the definition to awning to read as follows: A roof-like cover including, but not limited to fabric,metal, or glass designed ..." Council Member DeLapp previously noted he thought it was unfair how some homes are set back further from roadways than others due to varying right-of-way widths in older neighborhoods. The Planning Commission reconsidered the setback code. The ordinance now reads: Porches as defined in this ordinance may encroach up to 6 feet into a required front yard setback or side comer yard,but in no case shall be setback less than 10 feet from the front property line. A porch is not allowed in a side or rear yard setback. MOTION.- Council Member Smith moved to adopt Ordinance No.. 08-017, An ordinance to add definitions for "porch"and "awning"to Section 11.01,,end to amend Section 154.081 for permitted encroachments on required yards, incl if g the definition change of"awning". Council Member Emmons seconded them fin.„=Tie motion passed 5-0. The meeting was adjourned at 7:28 p.m. 4iogin��,„•ff ` Respectfully submitted by Sharon Lumby, City Clerk _ th as V LAKE ELMO CITY COUNCIL MINUTES October 6, 2009 3 City Council 10/22/2009 CONSENT Item: 2 AGENDA ITEM: Approve disbursements in the amount of: $ 142,779.46 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce A Messelt, City Adminstrator REVIEWED BY: City Staff Claim# Amount Description ACH $ 7,199.47 Payroll Taxes to IRS 10/08/2009 ACH $ 1,064.73 Payroll Taxes to Mn Dept.of Revenue 10/08/09 DD2427 - DD2461 $ 23,418.49 Payroll Dated 10/08/2009 (Direct Deposit) 34793 - 34801 $ 16,944.89 Payroll Dated 10/08/2009 (Payroll) 34802 - 34854 $ 94,151.88 Accounts Payable Dated 10/22/2009 Total: $ 142,779.46 SUMMARY AND ACTION REQUESTED: The City Council is being asked to approve disbursements in the total amount of $142,779.46 O o 0 Cl 0 - d o 0 0 _ 0 — — o o _ O a d h F- x F a o � o � N � v � u o t: u , C $ L C7, � y Ny U � aXi U d 0 o'Zj is is G U Fes`° U U c U Cci 40 67 C y y C C a, Q. 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W) O m O t0 4 �--� O {O � 1•� �n V1 a N M �I' Vt � N Ot M N N V7 M M N M VI K1 M M Nat cry �, Nv m q -n � a � ttq vq toy � � ot � ate u, q �� 0 � 1n w �n t0 t� to t0 �p t0 � 00 oa kn In r. p � O _fwO •+ O �O .� O .� O � O 1..t to w Vl t0 ,n N to rs Q b1) W p � G O a z 0 w u w b4 a� d o w U y.� U � N � ti, b �y O A N O � N q O O yy'i O i� a o oQ 'a Ey 1 Go 00 0 OC OC `, o C9 a O � � v � M N O r U 0 O u o City Council / Date: l b f ZD J d Regular ` Resolution No. 2009-40 item: — 3 AGENDA ITEM: Consider an application from Greg and Kathy Lohmer for a variance from the maximum impervious coverage ratio to permit the construction of an addition at 8199 Hill Trail North—R1 zoning—PID 09-029-21-23-0006 SUBMITTED BY: Kyle Klatt, Planning Director THROUGH: Bruce A. Messelt, City Administrate$ b REVIEWED BY: Kelli Matzek, City Administrator SUMMARY AND ACTION REQUESTED The City Council is being asked to consider a request from Greg and Kathleen Lohmer for a variance to allow the construction of a 147 square foot addition and associated breezeway to the house at 8199 Hill Trail North that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum of 25% coverage allowed under the R-1 Zoning District. The variance has been requested to allow an expansion and improvement of the primary structure on this site that would otherwise be limited to the existing footprint of the building. For variance applications, the burden is on the applicant to demonstrate why this situation is unique and necessitates flexibility to code requirements. To make this case, a variance can only be granted by the city when strict enforcement of the code would cause undue hardship on a property owner. "Hardship" is broken down into the following three components: a. The proposed use of the property and associated structures in question cannot be established under the conditions allowed by the city's zoning regulations and no other reasonable alternative use exists; b. The plight of the landowner is due to the physical conditions unique to the land, structure, or building involved and are not applicable to other lands, structures, or buildings in the same zoning district;and c. The unique conditions of the site were not caused or accepted by the landowner after the effective date of the city's zoning regulations. in reviewing the request against the three criteria listed above, staff determined all criteria were met as strict adherence to the code would not permit any expansion of the building to increase the amount of usable space. The request is also deemed to be reasonable as the addition would have no impact on adjacent properties. PLANNING COMMISSION REPORT: The Planning Commission considered the applicants' request at its September 14, 2009 meeting and conducted a public hearing regarding this matter at that time. No one spoke at the hearing; however, one resident that lives across the street from the applicants informed staff that he supports the request as long as storm water drainage is not directed back to the street. The Commission generally discussed the hardship as stated by the applicants and noted that the City has historically granted variances in instances when a homeowner was looking to bring a _ house up to modern standards and had no other alternatives to complete such an improvement project: The Commission recommended approval of the request by a vote of eight to one(8:1). ADDITIONAL.INFORMATION: • Valley Branch Watershed District does not require a permit for the proposed addition and did not state any concerns with the application as submitted. ■ Staff is recommending the inclusion of two conditions if approved to require proper redirection of water away from any neighbors and to make sure that additional impervious surfaces are not added after the project is complete. RECOMMENDATION: The Planning Commission recommends approval of the proposed variance for Greg and Kathleen Lohmer, 8199 Hill Trail North, to allow the construction of a 147 square foot addition and related breezeway structure to the house at 8199 Hill Trail North that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum of 25% coverage allowed under the R-1 Zoning District ORDER OF BUSINESS: - Introduction................................................................Bruce Messelt, City Administrator - Report by staff...................................................................Kyle Klatt, Planning Director - Questions from the Council..................................................Mayor& Council Members - Questions/Comments from the applicant.............................................Mayor facilitates - Questions/Comments from the public.................................................. Mayor facilitates - Call for a Motion (required for further discussion; does not imply approval of the motion ................................................................Mayor facilitates - Discussion ...........................................................................................Mayor facilitates - Action on motion.................................................................................................Council ATTACHMENTS: 1. Resolution No. 2. Staff Report 3. Area Map 4. Application Form 5. Applicant's Narrative(1 page) 6. Certificate of Survey 7. Response from Valley Branch Watershed District CITY OF LADE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2009-040 A RESOLUTIONAPPROVING VARIANCE FROM THE M UMUM IMPERVOUS COVERAGE RATIO INAN R-I ZONING DISTRICT TO ALLOW CONSTRUCTION OF ANADDITIONAT 8I99 HILL TRAIL NORTH WHEREAS,the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Greg and Kathleen Lohmer, 8199 Hill Trail North (the"Applicants") have submitted an application to the City of Lake Elmo (the"City") for a variance to allow the construction of a 147 square foot addition and associated breezeway that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum coverage allowed under the R-1 Zoning District, a copy of which is on file with the City; and. WHEREAS, notice has been published,mailed and posted pursuant to the Lake Elmo Zoning Ordinance, Section 154.017; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on September 14, 2009; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated October 6, 2009; and WHEREAS,the City Council considered said matter at its October 6, 2009 meeting. NOW, THEREFORE,based on the testimony elicited and uiformation received,the Board of Adjustment makes the following: FINDINGS 1) That the procedures for obtaining said Variance are found in the Lake Elmo Zoning Ordinance, Section 154.017. 2) That all the submission requirements of said 154.017 have been met by the Applicant. 3) That the proposed variance is to allow the construction of a 147 square foot addition and associated breezeway that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum of 25% coverage allowed under the R-I Zoning District 4) That the Variance will be located on property legally described as Lot 6,Block 1, J.L. Cohn Subdivision, Washington Co., Minnesota. 5) The proposed addition cannot be established under the conditions allowed by the city's zoning regulations and no other reasonable alternative use exists. The applicants cannot expand anywhere on the lot beyond the presentfootprint of the house without a variance, and have stated that it is not possible to accomplish modern upgrades to the house without a small addition beyond the present foundation, It is not,feasible to remove existing walkways and steps that are built into q hillside to offset the increased impervious coverage. The addition could be built under the Shoreland Standards without a variance, 6) The plight of the landowner is due to the physical.conditions unique to the land and are not applicable to other lands, structures, or buildings in the same zoning district. The site is unique. The applicants'parcel is smaller than many of the lots within the R-I zoning district and has a triangular shape that further reduces the amount of buildable land compared to other properties in the area. The shape of the lot does not allow for,further reductions in impervious coverage to offset the proposed increase. 7) The unique conditions of the site were not caused or accepted by the landowner after the effective date of the city's zoning regulations. The applicants'lot was created before the City's zoning regulations were adopted. The applicants have not made any improvements to the site that would alter their ability to build an addition that complies with the zoning regulations. CONCLUSIONS AND DECISION Based on the foregoing,the Applicants' application for a Variance is granted. Passed and duly adopted this 6ch day of October 2009 by the City Council of the City of Lake Elmo, Minnesota, Dean A. Johnston, Mayor ATTEST: Bruce Messelt, City Administrator City of Lake Elmo Planning Department Variance Revicw To: City Council From: Kyle Matt, Director of Planning Meeting Date: 10/6/09 Applicant: Greg and Kathleen Lohmer Location: 8199 frill Trail North Current Zoning: RI —On Family Residential Introductory In omotaon Request: The applicant is seeking approval of variances to allow the expansionof aprin ciple structure located at 8199 Hill Trail North. Specifically, a variance has been requested as follows: • To permit an increase in the impervious coverage on the lot for a bathroom addition. The lot currently exceeds the maximum limit of 25% impervious surface coverage and the addition would increase the total impervious coverage on the site by 0.65% or 112 square feet. Please note that the application'as submitted to the City included a request for a variance to allow the construction of a deck at the rear of this property. After further review of the site survey,-Staff determined that a variance would not be necessary to build a deck because the City's Shoreland Ordinance allows for an encroachment for decks up to a certain distance towards the Ordinary High Water Level (OHW) for structures that do not meet the required minimum setback from a water body. Additionally,the applicant has noted that he intents to build a small breezeway from the new addition over to an existing covered passageway that does not show up on the attached plans. This breezeway would add a net of 28 more square feet to the impervious coverage calculations depicted on the survey, raising the total impervious coverage of the parcel to 33% (up from the current 32.4%). Staff has determined that this additional area does not represent a substantial deviation from the information that was submitted to the City as part of the application materials. Background: The applicants' property is located within the J. L. Cohn Subdivision at the end of the peninsula between Lake Demontreville and Lake.Olson along Hill Trail North. Their Iproperty backs up to Lake Olson, and has direct access to the cul-de-sac at the end of Hill Trail North. This lot is relatively small, even for the Tri-Lakes area, and at 17,092 Fasora Page 2 Plrzwi hr g C,ommisston Report,, 3-24-0 square feet, and is well below the 1.5 acres minimum lot size that applies to properties zoned R-1 Single Family Residential. The lot is somewhat-irregular in that it narrows down to a 20-foot wide opening at the cul-de-sac and fans out back towards the lake. The proposed variance would allow the applicants to add an addition to the front of the existing home which, as stated in the request, would allow them to expand the size of their master bathroom. The addition would meet all applicable setbacks for this district, but would increase the overall impervious coverage on the site. There are two separate sections of the City Code that regulate impervious coverage for this lot as follows: • R-1 District Regulations--25% • Shoreland District Overlay Zoning—6,000 square feet or 15% of the lot area, whichever is larger. Since the City Code dictates that the more restrictive standard applied when two regulations govern a site, the 25%impervious coverage limit applies to this site. According to the site survey, the current impervious surface coverage is 5,532 square feet, which includes the house, garage, driveways, walkways, and shed. Based on a total lot area of 17,091.6 square feet, the current coverage of the lot is 32.4%0. The proposed.addition would be built out over an existing sidewalk that would not be replaced, and would add a net arnount'of 112 square feet of additional impervious coverage to the lot (0.65% of the lot). Because the existing coverage already exceeds the maximum allowed under the ordinance, a variance is required in order to increase the property above the current amount. Please note that the shoreland regulations, which are usually more restrictive than the underlying zoning district provisions,actually allows for greater impervious coverage on this lot. The Shoreland ordinance would allow up to 6,000 square feet of coverage, which is well over the applicant's total of 5,644 with the proposed addition. The original application also included a variance request to allow a deck addition to encroach into the required set back from Lake Olson. The request was made in response to an initial review of the site using aerial imagery to determine the current structure setback. With the survey and accompanying detailed site information that has been submitted, Staff is now able to make a determination that a variance is not needed for the deck. This determination has been made based on the following: • The Shoreland Ordinance allows a deck to be built without a variance for a structure not meeting the required setback from the OHW level. The deck encroachment cannot exceed 15% of the existing structure setback from the OHW level or encroach closer than 30 feet to this line, whichever is closer. 1n this case, the applicants' house is set back 58.2 feet from the lake which would allow a deck to extend 8.73 feet closer to the OHW level. The site plan that has been submitted documents that the deck will extend 6,6 feet closer to the Iake than the t.. ,.001f171CYflSlaYd(�Sf'111f1,f�'S',1717i11:.T111.'d'�d�;i,,nCC1�5(:d'/!/'14�5'i Ld71'L�JIJI"LIf;P�/2d(J!"p^tr'Iff�c?Si(,.OYt�(;'Pt(,O'�dl�(7gk.'1;4, �,1 '�' 6{)uncl1 LohniirLotCov Gltr'7CdY[i'c S�-,r¢(J�.tioi' S . Yariance Review, halo;: page 3 PlartW;ag C;r inmission Report,- 3-24-08 f building setback line. Applicable Section 154.041 (C) R-1 Minimum District Requirements Codes: Maximum impervious surface coverage of 25%. Section 150.255 (G) Shoreland Standards. Subd 2(a)Storm Water Manag_oment— Specific Standards. Impervious surface coverage of lots must not exceed.6,000 S.F. or 15% of the lot area, whichever is larger Section 150.256 (B) Subd. 2 (b)Additions/expansions to nonconforming structures. (a)Additions/expansions. All additions or expansions to the outside dimensions of an existing nonconforming structure must meet the setback, height, and other requirements of § 150.255. Any deviation from these requirements must be authorized by a variance pursuant to § 150.253(B)(2). (b)De&s. Deck additions may be allowed without a variance to a structure not meeting the required setback from the ordinary high water level if all of the following criteria and standards are met. 1. The structure existed on the date the structure setbacks were established. 2. A thorough evaluation of the property and structure reveals no reasonable location for a deck meeting or exceeding the existing ordinary high water level setback of the structure. 3. The deck. encroachment toward the ordinary high water level does not exceed 15% of the existing setback of the structure from the ordinary high water level or does not encroach closer than 30 feet,whichever is more restrictive. 4. The deck is constructed primarily of wood and is not roofed or screened. Findings & General Site Overview Site Data: Existing Zoning—R-1 (One Family Residential)/Shoreland District Land Use Guidance—NC (Neighborhood Conservation District) Parcel size— 17,091.6 square feet(0.39 acres) Property Identffication Number (PID): 09-29-21-23-0006 C':til.�ocurnenrs and Sty;kings;li;xr:r:.n;ccss�>kilt,r� rd.SctzinsslSnrrz�ortu7 7ntr•:r:nrf f plcctG'{�r;iF;zt.()ullanlc°;1 7;KXFR;h'.x fa Council L ohmerLotC'ov L:.;riance 9-14-09.dor Yariance-. Review;Eason Page 4 Planning Coininission Report,3-24 08 Application Review: Applicable HARDSHIP. The proposed use of the property and associated structures in question Code cannot be established under the conditions allowed by the city's zoning regulations and Definitions: no other reasonable alternative use exists;that the plight of the landowner is due to the physical conditions unique to the land, structure, or building involved and are not applicable to other lands, structures, or buildings in the same zoning district; and that these unique conditions of the site were not caused or accepted by the landowner after the effective date of the city's zoning regulations. VARIANCE. A modification of a specific permitted development standard required to allow an alternative development standard not stated as acceptable in the official control, but only as applied to a particular property for the purpose of alleviating a hardship as defined in Section 300.06, Subd. 3. Economic considerations along shall not constitute a hardship. [sic] IMPERVIOUS SURFACE. Any structure or surface which interferes to any degree with the direct absorption of water into the ground, ineluding but not limited to building footprints, sidewalks,paved or gravel driveways and parking areas,patios, sport courts, or any other similar surface. Decks,pervious landscaping fabric, engineering-approved paver systems,and retaining walls shall not be included as impervious surface. Variance The applicants have provided the Planning Commission with a statement describing Review: some of the details regarding their property and some supporting information to state their case regarding the need for a variance. Their primary intention with the proposed expansion is to bring the house up to modern standards and make it more usable and convenient for them. The hardship in this case is related to the small size ofthe lot, which given the impervious coverage requirements, does not allow for any expansion of the house beyond the current foundation. A review of the City's variance criteria follows, focusing on the information submitted by the applicants. By code, a variance can only be granted where the city finds the request can successfully address the three criteria as outlined below for the septic system. 1. The proposed use of the property and associated structures in question cannot.be established under the conditions allowed by the city's zoning regulations and no other reasonable alternative use exists; One of the key elements of this finding is that the property cannot be put to reasonable use under the zozung regulation, and that no alternative exists. In this case, one could argue that a bathroom addition/upgrade is not needed to provide for reasonable use of the property. On the other hand, if homeowners cannot accommodate modern upgrades to their homes,there may be little incentive to C;Documenis•and Inie rnei Council Lohai r C of Cm; Variance 9-14-09.dar Yarictnce Review; Eason Page 5 Plannigg Commission Report; 3-14-0 improve a property that has limited (or no) expansion options. In considering the alternatives to the proposed variance, the applicants could add a second story to their home without increasing the coverage on the lot; however, such an addition would have a significantly larger impact on the surrounding properties and on views from the lake. Because the variance is from a coverage requirement, the only way to accommodate any additions to the home would be to eliminate or remove some other impervious surfaces from the property to offset any increases. This reduction could be accomplished by removing some of the driveway or sidewalks on the property, but such a solution seems excessive given the small amount of area that would be added to the impervious coverage on the lot. Unlike setbacks, lot width,or other requirements that are dimensional in nature, there is simply no other location on the site that could accommodate the proposed addition since no expansions would be permitted under the code. It is also worth noting that the shoreland regulations would allow for the proposed expansion, which allows for smaller lots to exceed the impervious coverage standard for shoreland areas of 15%. A lot must exceed 40,000 square feet to before the 15% threshold would apply. Staff finds the inability of the applicants to build any addition to the house without first incurring substantial expense and creating potential impacts with the removal of existing buildings or paving does constitute a hardship and that the proposed addition represents a reasonable use of the site. This criteria is met. 2. The plight of the landowner is due to the physical conditions unique to the land, structure, or building involved and are not applicable to other lands, structures, or buildings in the same zoning district; There is a fairly wide range of lot size found within the City's R-1 zoning district and the applicants parcel is at the smaller end of this range. At the minimum lot area allow by code for a lot of record, 0.9 acres, a property owner could cover 9800 square feet of such a lot. Many lots within the R-1 zoning district fall below this standard; however,the applicants' parcel is further unique because of its triangular shape. The shape of the lot does not provide for alternatives that could further reduce the amount of driveway or other impervious space(for instance, by reorienting the approach to the garage). This criteria is met. 3. The unique conditions of the site were not caused or accepted by the landowner after the effective date of the city`s zoning regulations. The physical layout of the platted lot and the topography on the lot were not created by the landowner. The City's impervious coverage requirements were likely adopted sometime after the home was built. Staff finds this criteria is also satisfied. Variance I Based on our analysis of the review criteria in City Code, staff recommends approval of Conclusions: the impervious surface coverage request for 8199 Hill Trail North. C IDocvnient.S QYII,�.�t?tt717f�,i'i�J!'U(:n-P17lSit'�I1.��(Icaf Cdhl'7�4;5�irCIYE�TCJ!"fdYl��YI7('�"7R{'I{`��(!Sty,]f?da'f21.011(f1Clei`,� :5�.4�„CiX'�` ti i'.t,j'1(.oldlJ d LOhmer,bof("Ov Varionc 9-1 4-f 9-doc Variance Revhni,; Eason Page 6 PlanningCornml8sion Report: 3-24-0 Resident The Planning Commission conducted a public hearing at its September 14, 2009 Concerns: meeting to consider testimony from neighboring property owners. No one spoke at the public hearing and staff did receive a verbal statement in support of the request provided no drainage from the new addition was directed back to the street. Additional ■ Valley Branch Watershed has provided a statement that it does not require a permit Information: for the activity proposed a part of the variance request. Staff has not received any correspondence from the Minnesota Department of Natural Resources concerning this application. Planning The Planning Commission recommended approval of the application by a vote of eight Commission to one (8:1).. Rec. Conclusion The applicants are seelcing approval of a variance to allow the construction of a 147 square foot addition and related breezeway to their house that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum of 25%coverage allowed under the R-1 Zoning District. Stag' Staff is recommending approval of the requested variance with the following, Recomnrerlrlatiort.' conditions: 1. The applicant shall provide for proper management of storm water away from the new addition and shall not direct this water on to any neighboring property. 2. No new sidewalks or other pathways may be installed on the site to accommodate for the sidewalks impacted by the new construction. Any new sidewalk must be offset by the removal of the same area of existing impervious surfaces. Denial Motion To deny the requested variances, you may use the following motion as a guide: Template: Move to recommend denial of the variance application for 8199 Hill Trail North based on the following findings; (cite your own findings) Approval To approve the requested variances as recommended by staff,you may use the Motion following motion as a guide: Template (as recommended Move to recommend approval of a variance to allow the construction of a 147 (:":ti)nr:urtiCtafs raraLl•Styltrflp5i�irzlc�.rrlNsn��lti,f r���.el:s�tfirrrs`��T.'I1Y�i)ffYC7f 1'lnrrrrrl�:!l�Ife�•'C���rtte'rtt.(.?Eatloak=si;�:�'Z,kXFIt'.r�°ia r":r�ulrClt GU�trttN.l'.tnt C'n�f variance 9-lit-09.doi, L Voriaiid4' Review; Easwi Page 7 Planuing C�;Mmission Report; 3-24-08 by staf: square foot addition to the house at 8199 Hill Trail North that would add 112 square feet of additional impervious surface coverage to a lot that already exceeds the maximum of 25% coverage allowed under the R-1 Zoning District based on the findings listed in the staff report and as articulated tonight, subject to the conditions recommended by staff. (use staff's f ndings provided above or cite your own) Conditions: 1. The applicant shall provide for proper management of storm water away from the new addition and shall not direct this water on to any neighboring property. 2. No new sidewalks or other pathways may be installed on the site to accommodate for the sidewalks impacted by the new construction. Any new sidewalk must be offset by the removal of the same area of existing impervious surfaces. cc: Greg and Kathleen.Lohmer, 8199 Hill Trail North C:',11)nr,iiMmnls�r�arl.Sc�rtir�rrs,hrrrcn,.rrtc�sreli�l,vc rrl S`<stlrrr;.ti'7�rrrrtJt�rur;p Ii�rr�,�rtf�1i1-, ;('r�nrr:"i�i.CJu�lotk.:1:4;17,K�il'li',tti'r Council Gr hover l;ot(,:"ov &'rrr°irrncy 5�1�l-(t�.dne . U) c •� o a c� cu c o � N o U c E -0 U "C: C� © v �uj z�. 7 �•N coke N S � T NsCZ � 1 Q �$ m Co mo r� n C wr to O w C� IS 0-° O0d iY�w N ■rr y�ro �C � m�ccc m W m� o { LL lV O Ul z O N Q 2 (.J N on, �C P rolq d ji Fee City of Lake Elmo DEVELOPMENT APPLICATION FORM i Q Comprehensive Plan Amendment 2q Variance* (See below) Q Residential Subdivision Preliminary/Final Plat Zoning District Amet3dinent ❑ Minor SUbdivision O 01 - 10 Lots Text Amendment ❑Lot Line Adjustment O 11 -20 Lots O 21 Lots or i\4ore ❑Flood Plain C.U.P. Q Residential Subdivision ❑Excavating& Grading Permit Conditional Use Permit SketcWConcept Plan Q Appeal Q PUD Q Conditional Use Permit(C.U.P.) Q Site&Building Plan Review APPLICANT: (Name) (Mailing Address) (Zip) TELEPHONES: -7-1-1 (?,—r— 11 05 tS -0--7 10 (mdome) (Work) (Mobile) (Fax) FEE OWNER., 57u r� e (Name) (Mailing Address) (tip) TELEPHONES: (Home) (Work) (Mobile) (Fax) PROPERTY LOCATION (Address and Complete (Long) Legal Description): F f.f7-a I k) �J on L 04 DETAILED REASON FOR REQUEST: Cr c,� G7yr Ae G'. 91 &d - -J �.Mtt ga t *'VARIANCE REQUESTS: As outlined in Section 301.060 C, of the Lake Ehno Municipal Code,the Applicant must demonstrate a hardship before a variance can be granted. The hardship related to this application is as follows: r.1 41 L v c In signing this ication,I hereby actwowledge that I have read and fully understand the applicable provisions of the Zoning andlgubdMsion Ordinances and current administrative procedures. I further acknowledge the fee explanation as outlined In the li.catioll t)ro6jAures and hej°eby agree to pM all sta emefats received from the'CiIN pertainingto ad ' inal ag6rication ex e. Sign re of aryl Date Signature of Applicant Crate j It3T1l2Q03 City of lake Elmo•3800 LavenAe Avenue North•Lake 1 l nn• 55042.651-777.5510•rax 651-777-961,5 2. a) Property is owned jointly by Gregory L. and Kathleen M. Lohmer. b) Legal description of property: JL Cohn Subdivision Lot 6 Block 1 Property ID: R09.029.21.23.006 Parcel Size: 0.33 acres (IS,161 sq. ft.) Existing Use:Residential Current Zoning: R1 Single-Family c) Section 154.041 R1 Single-Family District Standard—Maximum 25% Impervious Section 150.255 Setback to Ordinary High Water Mark— Shoreland Standard d.1) Increase master'bathroom by expanding out to the east. Impervious will increase from about 30.5%to 30.9%. Code only allows for 25%Impervious. d.2) Add deck to the west side of the house---too close to Ordinary High Water Mark. It appears code allows 5.25 feet beyond the structure wall. closest to OHWL*. Request for additional two feet so foundation wouldn't have to bust up existing patio. * - See email from Kyle Klatt. e) Had an onsite meeting with Kyle Klatt and discussed proposed remodeling. I mentioned neighbors who had decks and a three-season porch that were much closer than my proposal. He was going to further review file and propose proper course of action. Stated probable exclusion of variance for deck—see*,but would need variance for additional two feet and variance for the bathroom due to exceeding current code of 25% impervious. He also recommended a certified survey be completed. fl The house is 37 years old and the goal is to update and renovate to bring house up to current standards to make it more usable and convenient. There is a need to update bath and shower and the current bathroom lacks sufficient room. The deck will provide a natural flow from the kitchen to the porch to the deck. g) I was told the current rules and regulations were put in force after the house was built. h) It is well known that the neighborhood's overall character is quite unique. However, essentially all homes in the cul-de-sac have been upgraded and modernized and my proposed update would be comparable. I don't see any detrimental effects (Scenic views, etc.) to the neighbors. i Kelli Matzek From: John Hanson [JHanson@barr.com] Sent: Tuesday, September 01, 2009 11:19 AM To: Kelli Matzek Subject: 8199 Hill Trail North Variance Request Kelli: As we discussed on the phone today, the proposed deck and master bathroom expansion at 8199 Hill Trail North does not require a Valley Branch Watershed District permit. The proposal will add less than 6,000 square feet of impervious surfaces and will be well above the 100- year flood level of Lake Olson. John John P. Hanson, P.E. Barr Engineering Company Engineers for the Valley Branch Watershed District 4700 West 77th Street Minneapolis, PIN 55435-4803 952.832.2622 phone 952.832.2601 fax 651.748.4230 VBWD project office 1 F C) CER TIFICA TE CIF SURVEY � 16 m LOT 7 1 � S 85011'41"W 191,84' 5;� LOTfi, l �+K s�' �a /~ 945.5 945.5 -� B L Off K i 71"d rr� 5o. �� o�� � b II ti 11 � � s54.5 10bo GP��� } �� 4 y �y! 50 •�1 gc, aq 35� -\- 'c )L 954.4 �a� 9�'° NOTES; I P 0 WATER SURFACE ELEVATION 3 OLSON LAKE ON 7-23-2009 = 925.9 FEET Oyy�LL ybry mR LP � 954.3 � DNR-(DIVISION OF WATERS)LAKE IDENTIFICATION NUMBER 82-103 �c 9' .4 n� +5 954.5 a 4 1 +9�°• -_17,8' p` r rOZ 5g7 �P �ha ADDRESS; CLASSIFIED AS RECREATIONAL DEVELOPMENT �� "� rzG�� acfi�;� 8`!99 HILL TRAIL N. AND AS PROTECTED WATERS I} + 9 ( o + 947.E �a yo ' ,J Q � LAKE ELMO, MN 65042 �� > �Cp_ m 947 r oN DTo�c •. ORDINARY HIGH WATER(OHW)ELEVATION = 929.3 FEET O : +�� abCb CITY OF LAKE ELMO 100 YEAR FLOOD ELEVATION = 931.0 FEET �y' r 0-- F�6 IMPERVIOUS COVERAGE 4` ^ �n° ,sg 3. Aar o = 2,091.7 SF O m Ii �c! m �k° = y ey ' y� VALLEY BRANCH WATERSHED DISTRICT 100 YEAR �9' a g° ` ' h F a GARAGE = 795.5 SF r o y1 ga FLOOD ELEVATION= 931,5 FEET DRIVEWAY AND PARKING AREA = '1,597.4 SF 1� 6 �+ 5 "'µ �3 COVERED PASSAGEWAY = 126.4 SF O v_rl w.. P xT s4 'z ,��,ly� SIDEWALK TO LAKE = 218.7 SF a ! 9ry�� 1m z % 1 �^ ^ -SIDEWALK AROUND HOUSE = 237.8 SF BENCH MARK: SPIKE IN WEST FACE OF TRANSFORMER POWER POLE rn Ci SIDEWALK AND PATIO = 361.5 SF LOCATED NEAR THE N E CORNER OF LOT 5, BLOCK 1, J. L. COHN SUBD., SHED BY LAKE = 103.0 SF 1.0'ABOVE GROUND. ELEVATION= 947.59 FT. NGVD 1929 DATUM a y ���rrr�... � �06 PROPOSED 7'X 21'ADD. TO HSE. = 147.0 SF 0 -,^i f_ �'�6 +' MINUS TX 21' EXIST. SIDEWALK = - 63.0 SF I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A O 1 TOTAL EXISTING COVERAGE = 6,616.0 SF SURVEY OF THE BOUNDARIES OF: II Z ® 0,3^ 94 ,2 cfl + 5 + 9a 939.7 TOTAL AREA OF LOT 6 ABOVE LOT 6, BLOCK 1, J.L, COHN SUBDIVISION,ACCORDING TO THE RECORDED PLAT LOT 5 THE OHW 929.3 FT ELEVATION = 17,091.6 SF WASHINGTON COUNTY, MINNESOTA rn 11� ° + IMPERVIOUS COVERAGE FOR LOT 6 = 32.8% AND THE LOCATION OF ALL BUILDINGS, IF ANY, THEREON,AND ALL VISIBLE ENCROACHMENTS, 1F ANY, FROM OR ON SAID LAND, AS SURVEYED BY ME OR UNDER MY DIREST SUPERVISION THIS 4TH DAY OF AUGUST,2009 �Iv ,• 12 - GARAGE FLOOR ELEV. = 954.5 " BASEMENT FLOOR ELEV. = 948.0 s29.s r °+ P J LAND SURVEYING LLC TOP FOUNDATION ELEV. = 956,0 JQ1�'�" llp' MAIN FLOOR ELEV. = 956.7 .�"'w'" +.�50 BUILDING HEIGHT(HIGHEST PT.) = 967.3 BY:� �:4REGISTERED � +° 0 30' PAUL A. JOHN& LAND 929.3 LAND SURVEYOR, MINN, LIC. NO, 10938 SURVEYOR FILE NAME "� "+``•'•'•* L581J.L.00HNSUBD.GL0HMER.TRV SCALE DATE DRAWN BY PREPARED FOR: PREPARED BY 30 Fthn 8-4-2009 INSERT NAME GREG AND KATHY LOHMER, P J LAND SURVEYING, LLC + JOB REVISION SHEET 8199 HILL TRAIL N. 12510 MCKUSICK ROAD NORTH Qj 09 306 1!1 1!1 LAKE ELMO, MN 55042 STILLWATER, MN 55082 651-777-7565 651-303-0025 This map drawn with TRAVERSE PC,Software Traverse PC City Council Date: 10/20/09 REGULAR Item: 4 MOTION: AGENDA ITEM: Public Hearing Tablyn Park Improvement SUBMITTED BY: Tom Bouthilet,Finance Director THROUGH: Bruce A Messelt,City Administrat REVIEWED BY: Dave Snyder,City Attorney SUMMARY AND ACTION REQUESTED: Pursuant to Minnesota Statutes, Sections 429.011 to 429.111 the Public Improvement to the Tablyn Park Entrance has been noticed for October 20, 2009 at 7:00 PM to consider improvements to the Tablyn Park Entrance. BACKGROUND: The City Council adopting Resolution No. 2009-039 at its October 6, 2009 meeting. This resolution authorized the issuance and award of sale for the payment of$575,000 General Obligation Improvement Bonds, Series 2009B. The resolution was contingent on the completion of the 429 proceeding which is the inclusion of the Tablyn Park portion of the project. ADDITIONAL INFORMATION: The City Council originally conducted a 429 Public Hearing on April 7 for the 2009 street improvements. Subsequently,it was determined that the City would benefit by including the Tablyn Park improvements with the 2009 Street Improvements. Due to favorable interest rates, staff also recommended inclusion of the Tablyn Park Entrance to the Bond issue. RECOMMENDATION: Staff recommends that the Council adopt the Resolution 2009-041 consolidating and Ordering Improvements. MOTION FOR CONSIDERATION: Move to adopt Resolution 2009-041, Consolidating and ordering Improvements of Tablyn Park entrance and parking lot. ATTACHMENTS: Resolution No. 2009-041 Public Hearing Notice r ORDER OF BUSINESS: • Introduction Bruce Messelt, City Administrator • Report by Tom Bouthilet,Finance Director • Questions from City Council Mayor facilitates • Open Public Hearing Mayor facilitates • Close Public Hearing Mayor Facilitates • Action on motion City Council Councilmember introduced the following resolution and moved its adoption, which motion was seconded by Councilmember City of Lake Elmo Washington County,Minnesota RESOLUTION NO, 2009-041 A RESOLUTION CONSOLIDATING AND ORDERING IMPROVEMENTS BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota(the City), as follows: 1. The City has,pursuant to Minnesota Statutes,Chapter 429,undertaken certain improvements collectively designated the "2009 Street Improvements,"and by resolution adopted on April 7,2009,has ordered the 2009 Street Improvements. 2. The City has previously received a report dated August 18,2009, with respect to certain improvements described as the 2009 Street Improvement and Reconstruction of the entry and parking lot at Tablyn Park, The Tablyn Park Improvements are deemed necessary,cost effective and feasible, as further detailed in the Report. 3. The City has, on the date hereof,held a public hearing with respect to the Tablyn Park Improvements, pursuant to duly published notice. 4. The City finds that the 2009 Street Improvements and the Tablyn Park Improvements could be more economically completed if consolidated and joined as one project. The City proposes to finance the 2009 Street Improvements and the Tablyn Park Improvements by the issuance of its General Obligation Improvement Bonds, Series 2009B. The Tablyn Park Improvements are hereby ordered, and the 2009 Street Improvements and Tablyn Park Improvements are hereby consolidated pursuant to Minnesota Statutes, Section 435.56. ADOPTED by the Lake Elmo City Council on October 20, 2009. Dean A. Johnston, Mayor Attest: Bruce A. Messelt, City Administrator Upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: 2 •o r 10Ep4AINNEiS�OSC` ► , iy�1 FnYi1f nay iI W 1#Iil� `14 GOM#MIfr� IEG��RIN�'i'f _ Mm �TplfP110 �'r�x� Mcif' fk 4P& '(,�}Ip��al �8fl1t71�a�►errte ,enue3�faf,tf},�an'�c#,dber ' '2IM96 n t tE�O p mr, 6or a°pro€gosal,' tiaa#;� he, y�r�r��#eitaezh6 foifoWri�" ilmprQ�rarnents, pursuilm totEN1in bodta, ,it�rlproe►errert�pf �he`'f9i91�+n gait entrance, dt�rear�tl{�rarkEng ©xr u7he ..,irrapro�iemar�tsk..auJilli consist ,�b' '�the:.,,_ �reconstrwotian o�f#the lentfyzusnd,ap„aticin„g ko Ott T k�l�rn Patio �T+he sstima't t ref a:�irrpra�eefitsi¢"lexpecte� igb�y `. �495 Fafo pecia assessrnerit. faro olseti�, � ithl �re�pectq +khvi ilrf��rflueTT�9ntS ;t x�kfn J� 5 �u�h spe�sons-,who�Iesire�o��e�ftiesP,d, 5 Y Iflnl,f 1 uiFitll `rreferencs tto �tlthepzp�s� iprouemtints �nnlfl3fxer,hear tti �' =66.Ing, ?or may s�lbm�t+ rrii#er� coiaments s►v�th theGl#�r i1nl�lirs6Uor prkor,to' s date ofrcthexhe r�ngset;or fit, Dated`pep#emfaer _�� '��tirlterl�mf�il�y��gr>t�nis#r�ato� y if*Lal�e�io (��kdale'Lake EImo�F�euEa,���Otxt �l���4, - City Council Date: October 20,2009 REGULAR Item: 5 Motion AGENDA ITEM: Authorization to Proceed on the Feasibility Report for the 2010 Street and Water Quality Improvements THROUGH: Bruce A.Messelt,City Administrato SUBMITTED BY: Jack Griffin,City Engineer REVIEWED BY: Ryan Stempski,Assistant City Engineer Mike Bouthilet,Public Works Superintendent Tom Bouthilet,Finance Director SUMMARY AND ACTION REQUESTED: In accordance with the approved 2009-2013 Street Capital Improvement Program (CIP), the City Council is being asked to proceed with the first step to implement the 2010 Street Improvements, which is to authorize the preparation of a Feasibility Report. The preparation of a feasibility report is required as part of the statutory process for public improvements that are specially assessed, and must be completed before the City Council can take action to order an improvement. BACKGROUND: The 2009-2013 Street Capital Improvement Program (CIP) was adopted by the City Council on February 17, 2009. Also in 2009, the Council indicated a desire to revisit sometime in the future the City's current assessment policy and practices. It is anticipated that this item will be scheduled for an upcoming workshop as part of preparing for implementation of the 2010 Street Capital Improvement Program(CIP). ADDITIONAL INFORMATION: The 2010 Street Improvements include the following street segments(see attached CIP map): 57th Street North from 55th Street to Julep Way 53rd Street North from east side of Foxfire Addition to Keats Avenue North Isle Avenue North from Jamaca Avenue North to South End Jane Road North from Jamaca Avenue North to West End The study will Report on the feasibility of the improvements and the estimated project costs to reclaim each street segment. The Report will also provide a proposed assessment amount for each benefitting property consistent with the 2009 Street Improvement's assessment methodology. The approved 2009-2013 Street CIP also identifies the improvement of 28th Street from a gravel roadway to a paved bituminous roadway. It is staff s recommendation to remove the proposed 28th Street Improvements from the 2010 Street program until staff and Council can further investigate and determine the appropriate improvement process and assessment methodology for residential local gravel roadways. Of note, this investigation will also aid in preparation of scheduled improvements to the gravel portion of 50t'Street. i Staff is also recommending that the 2010 Street Improvements incorporate the investigation of water quality improvement opportunities, by replicating the 2009 Street Improvement's Rain Garden Program. Therefore the scope of the 2010 Street and Water Quality Improvements Feasibility Report includes the identification of potential rainwater garden sites together with the estimated costs for these amenities, and a completed Valley Branch Watershed District (VBWD) Community Grant application. Staff anticipates continued collaboration on the implementation of the rainwater garden program through the VBWD and Washington County Conservation District. FINANCIAL/BUDGETARY CONSIDERATIONS: A proposed schedule of the 2010 Improvement project is attached. In order to be in a position to accept bids in early spring and potentially gain optimal bidding competitiveness, it is necessary to begin the feasibility report at this time. However, it should be noted that the recommended action tonight does not bind the City Council to actually undertake the scheduled road improvements. Final decision on such improvements will be brought before Council at a later date. Preparation of the Feasibility Report is anticipated to cost $13,500. There are sufficient funds within the City's CIP to undertake this project at this time. Should Council ultimately authorize and bond for these projects, this cost will be included in the overall project budget and the CIP will be reimbursed for this expense at that time. RECOMMENDATION: Staff recommends that the Council authorize TKDA to prepare the feasibility report for the 2010 Street and Water Quality Improvements in the amount of$13,500. Alternatively, Council can forgo this action at this time and wait until a later date to direct preparation of the feasibility report, as was done in 2009. The downside to such delay is the negative impact this may have on the design, bidding, construction schedule and competitive pricing of the proposed 2010 road improvements. SUGGESTED MOTION FOR CONSIDERATION- Move to authorize TKDA to prepare the feasibility report for the 2010 Street and Water Quality Improvements in the amount of$13,500. ATTACHMENTS: • Proposed 2009-2013 Street Capital Improvement Program Map • Authorization of 2010 Street and Water Quality Improvements • 2010 Street and Water Quality Improvements Proposed Project Schedule ORDER OF BUSINESS: • Introduction Bruce Messelt, City Administrator • Report by staff or other presenter Jack Griffin,City Engineer • Questions from City Council Facilitated by Mayor • Questions/comments from the public Facilitated by Mayor • Action on motion CITY OF LAKE ELMO, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES TO: Toltz,King, Duvall,Anderson and Associates, Incorporated 444 Cedar Street, Suite 1500 St. Paul,Minnesota 55101 Pursuant to our General Agreement dated February 2, 1988, you are hereby authorized to proceed with the professional services described as follows. 2010 STREET AND WATER QUALITY IMPROVEMENTS -CT DESCRIPTION 1. PROJ This project includes the preparation of a Feasibility Report for the 2010 Street and Water Quality Improvements including the following street segments: 57th Street North from 55th Street to Julep Way 53rd Street North from east side of Foxfire Addition to Keats Avenue North Isle Avenue North from Jamaca Avenue North to South End Jane Road North from Jamaca Avenue North to West End Engineering Services will be provided for the preparation of a Feasibility Report. The study will include a°brief review of the costs to reconstruct and or reclaim each street segment and to review for opportunities to improve drainage as part of the improvements. The Report will further investigate the opportunity to incorporate rainwater gardens to improve water quality as part of the overall project, including the identification of potential rainwater garden sites together with the estimated costs for these amenities, and a completed Valley Branch Watershed District (VBWD)LCommunity grant application. There are no sanitary sewer or watermain facilities within the proposed project area. The Feasibility Report will be prepared as a desktop survey using existing mapping information available from the CITY and Washington County, and from conducting a windshield survey of the study area. .A resident meeting will be held to solicit feedback on the proposed improvements. Cost estimates will be preliminary, but compiled in sufficient detail to determine economic viability of the recommended improvements, and to determine the preliminary assessments that would be attributed to the benefiting properties. The scope of the Report does not include a detailed field survey, however it is recommended that a geotechnical investigation be authorized under a separate contract to obtain soil borings and recommendations on the required street pavement sections required for the underlying soils. H. SERVICES TO BE PROVIDED BY TKDA TKDA is requested to provide the following services: A, Consult with the CITY to clarify and define the requirements for the Project, Review available data and be available for general consultation, B. Advise the CITY as to the necessity of the CITY providing or obtaining from others data or services pertinent to the Project and request the CITY to obtain such data and services. C. Identify and analyze requirements of governmental authorities having jurisdiction to approvelpermitthe design of the Project and participate in consultations with such authorities. p. Provide analysis of the CITY'S needs,planning surveys, site evaluations, and comparative studies of prospective sites and solutions. E. Determine the extent of street improvements that are required for the project, whether a reclaim or reconstruction is better suited for the existing conditions of the streets. Complete a preliminary estimate of cost for the recommended improvements. b'. Briefly investigate the drainage and utility improvements that may need to be repaired and or installed as part of a street reconstruction project. Complete a preliminary estimate of cost for the recommended improvements. G. Investigate the opportunity to incorporate rainwater gardens as part of the overall project, including the identification of potential rainwater garden sites,the preparation of a preliminary estimate of cost for the rainwater gardens, and a tabulated list of the property owners and contact information for these sites, including parcel ID. H. Provide a general economic analysis of the CITY'S requirements applicable to various alternatives. I, Using the CITY's current assessment policy,the existing property map information available at City Hall, and the above estimated cost data, roughly determine a range of p* bable assessments that would be applicable to the benefiting properties. J. Prepare a Feasibility Report in sufficient detail to determine if the Project is cost- effective and feasible. The report will consist of exhibits and schematic layouts, conceptual design criteria, preliminary estimate of Project cost,and identification of typical financial impact to benefiting properties/users,conclusions, and recommendations. K. Present the Feasibility Report to the City Council. L. At the City Council's direction, coordinate and conduct a Resident Informational Meeting to present the findings and recommendations to the impacted properties,to receive public input regarding the project, and to determine the level of support for the improvements. Report the meeting results back to the City Council at the public hearing. -2 - k M. Prepare and submit a VBWD Community grant application requesting funding assistance for the incorporation of rainwater gardens for the project. Attend one VB WD Board meeting in support of the application. N. Furnish 10 copies of the Feasibility Report to the CITY. O. Present the Feasibility Report at the public hearing for the Project. P. Services include up to a total of three meetings and/or public presentations with the CITY'S representatives or residents. III. ADDITIONAL SERVICES If authorized by the CITY,furnish or obtain from others Additional Services of the types listed below which are not considered as normal or customary services. Additional Services shall be compensated for on an Hourly Rate basis as defined in our General Agreement, Article 3, a part hereof, and such compensation shall be over and above any maximums or Lump Sum amounts set forth in this Authorization. A. Obtain detailed topographic surveys and prepare a detailed topographic base map of the site for design purposes. B. Registered land or right-of-way surveys,property surveys or locating property corners; right-of-way mapping;plats; legal descriptions; land appraisals, negotiations,and/or related services. C. Investigations of existing conditions or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by the CITY. D. Environmental studies, wetland delineations, and wetland surveys. E. Soil borings and laboratory tests; field and/or other geotechnical investigations. F. Expenses associated with public hearing(s) including meeting place, hearing officer, court reporter, typing of transcript, and publication of public notices. G. Publication and mailing expenses associated with public notifications,including the tabulation of property owner's mailing addresses. H. Assistance in obtaining financing for the Project; detailed quantity surveys of material, equipment, and labor. 1. Responding to and meeting with property owner's to answer individual inquiries regarding the project and the proposed improvements, outside of the normal public participation process or to re-iterate information that has already been made public. J. Individual or group property owner meetings in addition to those identified above,to provide public education and to promote the benefits and participation in the rainwater garden program. - 3 - K. Services resulting from significant changes in extent and scope of the project or its design including, but not limited to, changes in size, complexity, CITY'S schedule, or character of construction or methods of financing; and revising previously accepted studies, reports when such revisions are due to causes beyond TKDA'S control. IV. OWNER'S RESPONSIBILITIES The OWNER'S responsibilities shall be as set forth in Article 8 of the General Provisions and as further described or clarified hereinbelow: A. Designate one individual to act as the OWNER'S representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information, interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. B. Provide TKDA with access to the site as required to perform services listed in SECTION 11 above. C. Obtain and provide data and analysis,mapping, record drawings, parcel data, property owner information and property addresses for the project area, as requested by TKDA. D. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the Project schedule can be maintained. IV. PERIOD OF SERVICE TKDA shall continence services promptly upon receipt of the signed Authorization, and complete and distribute the Feasibility Report within 60 days. V. COMPENSATION Compensation to TKDA for services provided under SECTION II of this Authorization shall be on a Lump Sum basis as defined in Agreement Article 3 in the amount of$13,500. Approved at a meeting of the on , 2009. By Attest Consultant Acceptance by 2009. Authorized TKDA Representative - 4 - i i CITY OF LAKE ELMO 2010 STREET AND WATER QUALITY IMPROVEMENTS PROPOSED PROJECT SCHEDULE October 20, 2009 Council orders TKDA to prepare a Feasibility Report December 15, 2009 Presentation of Feasibility Reports for project area. Council passes resolution receiving Report and calling for Hearing on Improvements to be held January 19, 2010 January, 2010 Optional-- Resident workshop meetings held to review preliminary Report findings. January 19, 2010 Public Improvement Hearings for project area. Council passes resolution ordering Improvement and preparation of Plans April 20, 2010 Presentation of Plans and Specifications to the City Council for all project areas. Council approves Plans and Specifications and orders Advertisement for Bids April 23, 2010 Placement of Advertisement for Bids — Oakdale-Lake Elmo Review. Publication date of April 28 and May 5 April 27, 2010 Placement of Advertisement for Bids - Construction Bulletin. Publication date of May 3 and May 10 l May 26, 2010 Receive Contractor bids/review and prepare preliminary assessment roll June 1, 2010 City Council accepts bids and awards Contract. June 4, 2010 Process and send out Contract Documents. June 18, 2010 Receipt of.Contractor's Bonds/Legal Review and Issue Notice to Proceed. June 23, 2010 Conduct Pre-construction Meeting. June 24, 2010 Contractor begins work. September, 2010 Final Completion October 2010 Final assessment hearing i I F.X� 4l . , v .. R.,t., .._.,. _.,_ -�,., (P . - F-'�n, K+a-Farm+••...:,.,n` M h.rS....*+},,..4sArre. .ntl,*n,..cmn,re'k +" 'o:i ",:.�,.irdi�'i5:�.:.lL'`+e^� -"''w�d"'...aG ''n7a Sr.�e_:adar""uw,w�.w.r b_ _Q; N-:d»4,�i4: ;';R Township 72= �, s _. --« ; say^ v ( f'. 5 :ice � .;tASTN x':'la„�'/lS7 i ,1 r I^, I 1 IRrairfe `�'�r.ra,f �j ,`I 1;, -4 (f Y °. I,P Ir S 'I ,J „5? .i!r�li,.f 1 k ' 'r! 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I,FI'� Golf Course 3590tay AaPll ' +S1r7Ta.f0P4 is�la Date:January. ". ---- 2012 '" 2012 Lake Elmo Regional p 2009 •- Statlen III.2 4N94....AP 11 Park Reserve f Uffilw"M °",74'9°b' Parkoff". Crea ed By 201 3 !sill 9 9 a 2013 Schools fi54=330�34'B . LakesTKDA I . ENG NEERS e ARCHITECTS P PLA_wfiiS City Council Date: 10/20/09 REGULAR Item: 6 INFORMATION AGENDA ITEM: General Fund Revenues/Expenditures through 3rd Quarter 2009 (Unaudited) SUBMITTED BY: Joe Rigdon,KDA iA THROUGH: Bruce A Messelt,City Administrator REVIEWED BY: Tom Bouthilet,Finance Director SUMMARY AND ACTION REQUESTED: This item is for information purposes only; no Council action is required. The attached report details year-to-date City of Lake Elmo General Fund revenues and expenditures through September 30, 2009 (unaudited). Highlights are as follows: Revenues: ■ Taxes and franchise fees at 49.2%of budget,as projected(2"d half taxes will be received in 12/09) ■ Licenses and permits at 68.8%of budget—likely will be under budget due to decline in building permit and plan check revenues ■ Charges for services revenues at 76.6%of budget—on target ■ Fines at 64.0%of budget—slightly below target ■ Other revenues at 40.3% of budget due to 2009 total City investment income not to be allocated or recorded until December 2009 ■ Total revenues at$1.52 million,or 52.5%of budget Expenditures: ■ Total general government expenditures at 68.7% of budget—on target ■ Total public safety expenditures at 26.8% of budget due to no 2009 police contract invoices received or paid; also,a budgeted building inspection position has not been hired ■ Total public works expenditures at 57.9%of budget—on target or may be under budget ■ Total parks and recreation expenditures at 60.9% of budget—on target or may be under budget ■ Total expenditures and transfers out at$1.43 million,or 49.4%of budget RECOMMENDATION: None. Current budgetary trends are in line with the approved budget. ATTACHMENTS: Lake Elmo General Fund 3rd Quarter 2009 Statement(Unaudited) CITY OF LAKE ELMO GENERAL FUND Revenues and Exp.(UNAUDITED) 1 011 5/2 0 0 9 4:33 PM Periods 07 to 09 Fiscal Year 2009 to 2009 Current Year-to-Date 2009 2009 3rd Quarter 01/01/09 To %of Account Number Description Budget 2009 09/30/09 Budget 101 General Fund Revenue Taxes/Franchise Fees -$2,372,630.00 -$1,131,126.16 -$1,167,609.23 49.2% Licenses and Permits -$212,555.00 -$46,996.31 -$146,140.67 68.8% Intergovernmental -$145,025.00 -$47,773.12 -$123,291.27 85.0% Charges for Services -$11,850.00 -$3,238.50 49,075.78 76.6% Fines -$52,000.00 -$12,525.35 -$33,297.13 64.0% Other -$98,000.00 -$7,802.12 -$39,493.09 40.3% Revenue -$2,892,060.00 -$1,249,461.56 -$1,518,907.17 52.5% Expense 410 General Government 1110 Mayor&Council 101-410-1110-41030 Part-time Salaries $16,435.00 $0.00 $8,217.50 50.0% 101-410-1110-41220 FICA Contributions $1,019.00 $0.00 $509.49 50.0% 101-410-1110-41230 Medicare Contributions $238.00 $0.00 $119.14 50.1% 101-410-1110-43310 Mileage $1,000.00 $0.00 $0.00 0.0% 101-410-1110-44300 Miscellaneous $2,000.00 $0.00 $3,039.12 152.0% 101-410-1110-44330 Dues&Subscriptions $9,800.00 $6,774.00 $9,939.00 101.4% 101-410-1110-44370 Conferences&Training $3,500.00 $549.00 $1,397.00 39.9% 1110 Mayor&Council $33,992.00 $7,323.00 $23,221.25 68.3% 1320 Administration 101-410-1320-41010 Full-time Salaries $225,913.00 $55,735.64 $147,328.33 65.2% 1 01-41 0-1 320-41 21 0 PERA Contributions $15,249.00 $3,762.16 $9,944.73 65.2% 101-410-1320-41220 FICA Contributions $14,007.00 $3,417.46 $9,087.46 64.9% 101-410-1320-41230 Medicare Contributions $3,276.00 $799.27 $2,125.38 64.9% 101-410-1320-41300 Health/Dental Insurance $31,685.00 $5,136.77 $15,810.88 49.9% 101-410-1320-41510 Workers Compensation $2,212.00 $0.00 $1,843.21 83.3% 101-410-1320-42000 Office Supplies $8,000.00 $1,035.31 $3,277.00 41.0% 101-410-1320-42030 Printed Forms $0.00 $0.00 $347.93 #DIV/0! 101-410-1320-43040 Legal Services $60,000.00 $22,630.11 $32,183.39 53.6% 101-410-1320-43100 Assessing Services $44,000.00 $10,305.06 $22,896.16 52.0% 101-410-1320-43220 Postage $8.000.00 $500.00 $2,000.00 25.0% 101-410-1320-43310 Mileage $4,000.00 $94.60 $259.80 6.5% 1 01-41 0-1 320-4351 0 Legal Publishing $0.00 $103.06 $103.06 #DIV/0! 101-410-1320-43610 Insurance $35,350.00 $0.00 $38,800.50 109.8% 101-410-1320-44300 Miscellaneous $5,000.00 $560.77 $3,600.00 72.0% 101-410-1320-44330 Dues&Subscriptions $4,000.00 $0.00 $1,042.19 26.1% 101-410-1320-44370 Conferences&Training $3,500.00 $105.93 $345.93 9.9% 101-410-1320-44380 Staff Development $2,000.00 $0.00 $0.00 0 0% 1320 Administration $466,192.00 $104,186.14 $290,995.95 62.4% 1410 Elections 101-410-1410-44300 Miscellaneous $1,000.00 $0.00 $940.00 94.0% 1410 Elections $1,000.00 $0.00 $940.00 94.0% 1 1450 Communications 101-410-1450-41010 Full-time Salaries $14,060.00 $2,119.71 $6,043.01 43.0% 101-410-1450-41210 PERA Contributions $949.00 $143.08 $407.88 43.0% 101-410-1450-41220 FICA Contributions $872.00 $131.42 $374.64 43.0% 101-410-1450-41230 Medicare Contributions $204.00 $30.73 $87.60 42.9% 101-410-1450-41510 Workers Compensation $779.00 $0.00 $649.12 83.3% 101-410-1450-43090 Newsletter $3,500.00 $500.00 $5,013.06 143.2% 101-410-1460-43180 Information TechnologylWeb $27,000.00 $5,490.74 $20,638.31 76.4% 101-410-1450-43510 Public Notices $5,000.00 $253.38 $475.84 9.5% 101-410-1450-43620 Cable Operations $4,000.00 $690.56 $2,182.88 54.6% 1450 Communications $56,364.00 $9,359.62 $35,872.34 63.6% 1520 Finance 101-410-1520-41010 Full-time Salaries $36,134.00 $9,170.00 $24,497.00 67.8% 101-410-1520-41210 PERA Contributions $2,439.00 $618.97 $1,653.54 67.80/6 101-410-1520-41220 FICA Contributions $2,240.00 $565.35 $1,509,42 67.4% 101-410-1520-41230 Medicare Contributions $524,00 $132.19 $352.93 67.4% 101-410-1520-41300 Health/Dental Insurance $4,052.00 $981.11 $3,389.05 83.6% 101-410-1520-41510 Workers Compensation $182.00 $0.00 $151,66 83.3% 101-410-1520-42000 Office Supplies $500.00 $0.00 $0.00 0.0% 101-410-1520-43010 Audit Services $28,000.00 $27,920.00 $27,920.00 99.7% 1 01-41 0-1 520-431 50 Contract Services $30,000.00 $16,541.00 $47,098.51 167.0% 101-410-1520-43310 Mileage $400.00 $0.00 $0.00 0.0% 101-410-1520-44300 Miscellaneous $2,000.00 $52.06 $1,257.06 62.9% 101-410-1520-44330 Dues&Subscriptions $100.00 $0.00 $0.00 0.0% 101-410-1520-44350 Books $200.00 $0.00 $0.00 0.0% 101-410-1520-44370 Conferences&Training $350.00 $0.00 $0.00 0.0% 1520 Finance $107,121.00 $55,980.68 $107,829.17 100.7% 1910 Planning&Zoning 101-410-1910-41010 Full-time Salaries $115,512.00 $27,383.58 $73,987.48 64.1% 101-410-1910-41210 PERA Contributions $7,797.00 $1,848.39 $4,977.26 63.8% 101-410-1910-41220 FICA Contributions $7,162.00 $1,631.24 $4,394.97 61,4% 101-410-1910-41230 Medicare Contributions $1,675.00 $381.47 $1,027.81 61.4% 101-410-1910-41300 Health/Dental Insurance $25,979.00 $5,963.33 $17,715.38 68.2% 101-410-1910-41510 Workers Compensation $582.00 $0.00 $484.97 83.3% 101-410-1910-42000 Office Supplies $2,750.00 $0.00 -$765.87 -27.8% 101-410-1910-43020 Comprehensive Planning $20,000.00 $0.00 $2,185.60 10.90/0 101-410-1910-43030 Engineering Services $8,000.00 $7,947.09 $23,905.40 298.8% 101-410-1910-43040 Legal Services $0.00 $14.63 $1,177.13 #DIV/01 101-410-1910-43150 Contract Services $10,000.00 $5,253.50 $18,668.40 186.7% 101-410-1910-43310 Mileage $1,000.00 $0.00 $0.00 0.0% 101410-1910-44300 Miscellaneous $500.00 $0.00 $76.70 15.3% 101-410-1910-44330 Dues&Subscriptions $500.00 $0.00 $305.00 61.0% 101-410-1910-44350 Books $0.00 $0,00 $211.98 #DIV/O! 101-410-1910-44370 Conferences&Training $1,200.00 $0.00 $1,270.00 105.8% 1910 Planning&Zoning $202,657.00 $50,423,23 $149,622.19 73.8% 1930 Engineering Services 101-410.1930-43030 Engineering Services $72,000.00 $14,964.97 $38,689.08 53.7% 1930 Engineering Services $72,000.00 $14,964.97 $38,689.08 53,7% 1940 City Hall 101-410-1940-42110 Cleaning Supplies $550.00 $119.64 $390.47 71.0% 101-410-1940-42230 Building Repair Supplies $1,000.00 $0,00 $0.00 0.0% 101-410-1940-43210 Telephone $8,390.00 $1,879.80 $5,527.08 65.9% 101-410-1940-43810 Electric Utility $12,221.00 $1,394.42 $7,474.86 61.2% 101-410-1940-43840 Refuse $1,782.00 $414.64 $829.28 46.50/a 101-410-1940-44010 Repairs/Maint Contractual Bldg $10,000.00 $3,502.03 $9,592.28 95.9% 101-410-1940-44040 Repairs/Maint Contractual Eqpt $6,000.00 $834.83 $1,917.45 32.0% 101-410-1940-44300 Miscellaneous $1,000.00 $104.34 $154.21 15.4% 1940 City Hall $40,943.00 $8,249.70 $25,885.63 63.2% 410 General Government $980,269.00 $25D,487.34 $673,055.61 68,7% 2 r 420 Public Safety 2100 Pal Ice 101-420-2100-43150 Law Enforcement Contract $466,950.00 $0.00 $0.00 0.0% 2100 Police $466,950.00 $0.00 $0.00 0,0% 2150 Prosecution 101-420-2150-43045 Attorney Criminal $55,000.00 $13,308.04 $30,718.80 65.9% 2150 Prosecution $55,000.00 $13,306.04 $30,718.80 55.9% 2220 Fire 101-420-2220-41010 Full-time Salaries $65,758.00 $17,139.90 $45,764.18 69.6% 101-420-2220-41030 Part-time Salaries $110,000.00 $20,363.20 $43,185.31 39.3% 101-420-2220-41210 PERA Contributions $9,272.00 $2,568.99 $6,476.16 69.80/a 101-420-2220-41220 FICA Contributions $7,114.00 $1,332.66 $2,859.46 40.2% 101-420-2220-41230 Medicare Contributions $2,548.00 $535.30 $1,264.05 49.6% 101-420-2220-41300 HealthlDental Insurance $16,388,00 $3,853.39 $12,086.03 73.7% 101-420-2220-41420 Unemployment Benefits $0,00 $265.57 $552.24 #DIV/0! 101-420-2220-41510 Workers Compensation $12,369.00 $0.00 $10,306.81 83.3% 101-420-2220-42000 Office Supplies $1,500.00 $107.68 $419.78 28.0% 101-420-2220-42080 EMS Supplies $1,200.00 $287.75 $1,054.56 87.9% 101-420-2220-42090 Fire Prevention $3,000.00 $0.00 $96,80 3.2% 101-420-2220-42120 Fuel,Oil and Fluids $11,500.00 $2,097.19 $7,492.74 65.2% 101-420-2220-42210 Equipment Parts $0.00 $0.00 $390.00 #DIV(0! 101-420-2220-42400 Small Tools&Equipment $12,020.00 $1,883.91 $3,728.76 31.0% 101-420-2220-43050 Physicals $7,829.00 $1,998.00 $3,443.00 44.0% 101-420-2220-43210 Telephone $5,500.00 $1,339.23 $3,017.62 54.9% 101-420-2220-43230 Radio $16,960.00 $3,446.44 $8,406,85 49.6% 101-420-2220-43310 Mileage $600.00 $0.00 $0.00 0.0% 101-420-2220-43630 Vehicle Insurance $17,648.00 $0.00 $14,472.00 82.0% 101-420-2220-43810 Electric Utility $13,900A0 $1,513.76 $6,652,09 47.9% 101-420-2220-43840 Refuse $1,198.00 $182.48 $364.96 30.5% 101-420-2220-44010 Repairs/Maint Bldg $11,000.00 $1,996.78 $6,590.51 59.9% 101-420-2220-44040 RepairslMaint Eqpt $25,555.00 $3,878.56 $13,673.17 53.5% 101-420-2220-44170 Uniforms $7,700.00 $417.18 $1,450.02 18.8% 101-420-2220-44300 Miscellaneous $2,000.00 $538.93 $10,158.91 507.9% 101-420-2220-44330 Dues&Subscriptions $2,971.00 $333.00 $2,698.56 90.8% 101-420-2220-44350 Books $400.00 $450.68 $1,256.24 314.1% 101-420-2220-44370 Conferences&Training $25,000.00 $1,270.00 $11,514.13 46.1% 2220 Fire $390,930.00 $67,800.58 $219,374.94 56.1% 2250 Fire Relief 101-420-2250-44920 Fire State Aid $60,000.00 $0.00 $1,690.00 2.8% 2250 Fire Relief $60,000.00 $0.00 $1,690,00 2.8% 2400 Bulldina Inspection 101-420-2400-41010 Full-time Salaries $129,719.00 $15,584.67 $41,741.06 32.2% 101-420-2400-41210 PERA Contributions $8,766,00 $1,051.96 $2,814.18 32.1°% 101-420-2400-41220 FICA Contributions $8,043.00 $951.69 $2,645.75 31.7% 101-420-2400-41230 Medicare Contributions $1,881.00 $222.53 $595.32 31.6% 101-420-2400-41300 Health/Dental Insurance $9,320.00 $2,140.15 $6,385.69 68.5% 101-420-2400-41510 Workers Compensation $6,161.00 $0.00 $5,133.82 83.3% 101-420-2400-42000 Office Supplies $500.00 $0.00 $0.00 0.0% 101-420-2400-42030 Printed Forms $500.00 $0.00 $0.00 0.0% 101-420-2400-42120 Fuel,Oil and Fluids $3,750.00 $0.00 $0.00 0.0% 1 01-420-2400-4 303 0 Engineering $10,000.00 $300.28 $300.28 3.0% 101-420-2400-43050 Plan Review Charges $3,000.00 $0.00 $0.00 0.0% 101-420-2400-43060 Surcharge Payments $0.00 -$3,955.91 -$7,411.19 #DIV10! 101-420-2400-43150 inspector Contract Services $1,000.00 $944.10 $1,835.10 183.5% 101-420-2400-43210 Telephone $1,100.00 $69,40 $233.55 21.2% 101-420-2400-43310 Mileage $760.00 $11.00 $11.00 1.5% 101-420-2400-43630 Insurance $1,250.00 $0.00 $1,025.00 82.0% 101-420-2400-44040 Repairs/Maint Eqpt $1,000.00 $79.62 $911.63 91.2% 101-420-2400-44170 Uniforms $350.00 $0.00 $0.00 0.0% 101-420-2400-44300 Miscellaneous $750.00 $232.99 $232,99 31.1% 101-420-2400-44330 Dues&Subscriptions $250.00 $0.00 $100,00 40.0% 101-420-2400-44370 Conferences&Training $500.00 $0.00 $50.00 10.0% 2400 Building Inspection $188,580.00 $17,632,48 $56,604.18 30.0% 3 2700 Animal Control 101-420-2700-42030 Printed Forms $150.00 $0.00 $0.00 0.G% 101-420-2700-43150 Contract Services $12,600.00 $2,304.08 $6,074.87 48.2% 101-420-2700-44300 Miscellaneous $100.00 $0.00 $0.00 0.0% 2700 Animal Control $12,850.00 $2,304.08 $6,074.87 47.3% 420 Public Safety $1,174,310.00 $101,045.18 $314,362.79 26.8% 430 Public Works 3100 Public Works 101-430-3100-41010 Full-time Salaries $132,035.00 $33.069.03 $88,499.17 67.0% 101-430-3100-41030 Part-time Salaries $12,950.00 $0.00 $0.00 0.0% 101-430-3100-41210 PERA Contributions $9,786.00 $2,232.10 $5,965.00 61.0% 101-430-310041220 FICA Contributions $8,989.00 $1,963.93 $5,234.90 58.2% 101-430-3100-41230 Medicare Contributions $2,103.00 $459.31 $1,224.36 58.2% 101-430-3100-41300 Health/Dental Insurance $37,550.00 $8,480.65 $25,229.71 67.2% 101-430-3100-41510 Workers Compensation $12,600.00 $0.00 $10,526.80 83.6% 101-430-3100-42000 Office Supplies $500.00 $0.00 $159.49 31.9% 101-430-3100-42150 Shop Materials $43500.00 $282.41 $1,213.94 27.0% 101-430-3100-42230 Building Repair Supplies $1,500.00 $0.00 $0.00 0.0% 101-430-3100-42400 Small Tools&Minor Equipment $3,000.00 $198.48 $1,157.83 38.6% 101430-3100-43030 Engineering Services $0.00 $524.17 $1,456.89 #DIV/01 101-430-3100-43150 Contract Services $18,000.00 $1,000.70 $3,226.85 17.9% 101-430-3100-43210 Telephone $7,600.00 $1,915.07 $5,643.93 75.3% 101-430-3100-43230 Radio $500.00 $0.00 $0.00 0.0% 101-430-310043310 Mileage $100.00 $0.00 $0.00 0.0% 101-430-3100-43630 Insurance $16,760.00 $0.00 $14,243.00 85.0% 101-430-3100-43810 Electric Utility $34,500.00 $1,341.30 $14,497.83 42.0% 101-430-3100-43840 Refuse $1,800.00 $430.94 $961.45 53.4% 101-430-3100-44010 Repairs/Maint Bldg $2,000.00 $458.23 $2,515.84 125.8% 101-430-3100-44030 Repairs/Maint Imp Not Bldgs $0.00 $237.50 $12,671.37 #DIV101 101-430-3100-44040 Repairs/Maint Eqpt $5,500.00 $378.58 $620.14 11.3% 101-430-3100-44170 Uniforms $1,675.00 $471.02 $1,153.95 68.9% 101-430-3100-44300 Miscellaneous $2,000.00 $10.00 $99.08 5.0% 101-430-3100-44330 Dues&Subscriptions $150.00 $0.00 $0.00 0.0% 101-430-3100-44370 Conferences&Training $900.00 $0.00 $0.00 0.0% 101=430-3100-44380 Cleanup Days $8,080,00 $7,163.55 $7,163.55 88.7% 3100 Public Works $324,978.00 $60,616.97 $203,465.08 62.6% 3120 Streets 101-430-3120-42120 Fuel,Oil and Fluids $31,860.00 $5,141.72 $9,239.90 29.0% 101430-3120-42210 Equipment Parts $8,000.00 $1,365.51 $1,497.47 18.7% 101-430-3120-42240 Street Maintenance Materials $15,000,00 $1,850.83 $7,672.43 51.1% 101-430-3120-42260 Sign Repair Materials $6,000.00 $3,108.89 $3,508.56 58.5% 101-430-3120-43150 Contract Services $14,000.00 $2,538.85 $6,004,46 42.9% 101-430-3120-44040 Repairs/Maint Eqpt $4,000.00 $0.00 $0.00 0.0% 3120 Streets $78,860.00 $14,005.80 $27,922,82 35.4% 3125 Ice and Snow Removal 101-430-3125-42250 Landscaping Materials $1,000.00 $0.00 $0.00 0.0% 101-430-3125-42290 Sand/Salt $50,000.00 $0.00 $37,362.94 74.7% 101-430-3125-43150 Contract Services $10,000.00 $1,662.00 $1,662.00 16.6% 101-430-3125-44040 Repairs/Ma€nt Eqpt $2,500.00 $0.00 $61.36 2.5% 3125 Ice and Snow Removal $63,500.00 $1,662.00 $39,086.30 61.6% 3160 Street Lighting 101-430-3160-43810 Street Lighting $24,000.00 $5,968.59 $14,218.30 59.2% 3160 Street Lighting $24,000.00 $5,968.59 $14,218.30 59.2% 3200 Recvclina 101-430-3200-42100 Recycling Supplies $3,500.00 $0.00 $0.00 0.0% 101-430-3200-43090 Newsletter $4,000.00 $0.00 $0.00 0.0% 101-430-3200-44300 Miscellaneous $7,500.00 $0.00 $1,185.86 15.8% 3200 Recycling $15,000.00 $0.00 $1,185.86 7.9% 4 3250 Tree Program 101-430-3250-43150 Contract Services $14,000.00 $5,928.00 $15,414.16 110.1% 3250 Tree Program $14,000.00 $5,928.00 $16,414.16 110.1% 430 Public Works $520,338.00 $88,181.36 $301,292.52 57.9% 450 Culture,Recreation 5200 Parks&Recreation 101-450-5200-41010 Full-time Salaries $85,810.00 $18,893,04 $51,186,67 59.7% 101-450-5200-41030 Part-time Salaries $44,417.00 $11,047.89 $20,336.26 45.8% 1 01-450-5200-41 21 0 PERA Contributions $8,790.00 $1,578.29 $4,180.48 47.6% 101-450-5200-41220 FICA Contributions $8,074.00 $1,823.34 $4,337.94 53.7% 101-450-5200-41230 Medicare Contributions $1,888.00 $426.45 $1,014.57 53.7% 101-450-6200-41300 HealthlDental Insurance $14,829.00 $3,314.69 $9,868.09 66.5% 101-450-5200-41420 Unemployment Benefits $0.00 $858.00 $3,363.97 #DIV10I 101-460-5200-41510 Workers Compensation $8,571.00 $0.00 $7,142.02 83.3% 101-450-5200-42000 Office Supplies $300.00 $23.41 $23.41 7.8% 101-450-520042120 Fuel,Oil and Fiuids $3,000.00 $0.00 $0.00 0.0% 101-450-6200-42150 Shop Materials $750.00 $44.56 $481.45 64.2% 101-450-5200-42160 Chemicals $1,000.00 $0.00 $125.00 12.5% 101-450-5200-42210 Equipment Parts $1,500.00 $468,23 $700.54 46.7% 101450-5200-42230 Building Repair Supplies $500.00 $0.00 $0.00 0.0% 101450-5200-42250 Landscaping Materials $3,500.00 $186.41 $850.29 24.3% 101-450-5200-42400 Small Tools&Minor Equipment $1,500.00 $213,00 $539.21 35.9% 101450-5200-43210 Telephone $650.00 $35.18 $273.94 42.1% 101-450-5200-43310 Mileage $200.00 $0.00 $0.00 0.0% 101-450-5200-43630 Insurance $6,200.00 $0.00 $5,084.00 82.0% 101-450-5200-43810 Electric Utility $10,164.00 $3,208.03 $7,930.74 78.0% 101-450-5200-43840 Refuse $2,600,00 $953,77 $1,749.25 70.0910 101450-5200-44010 RepairslMaint Bldg $700.00 $44.14 $55.32 7.9% 101450-5200-44030 Repairs/Maint Imp Not Bldgs $4,000.00 $1,971.15 $3,315.59 82.9% 101-450.5200-44040 RepairslMalntEgpt $1,600.00 $669.56 $669.56 44.6% 101-460-5200-44120 Rentals-Buildings $5,000.00 $2,102,33 $4,024.26 80.5% 101-450-5200-44300 Miscellaneous $1,500.00 $642.10 $4,924.59 328.3% 101-450-5200-44330 Dues&Subscriptions $100.00 $0,00 $0.00 0.0% 101-450-5200-44370 Conferences&Training $200.00 $0.00 $0.00 0.0% 5200 Parks&Recreation $217,143.00 $48,503,57 $132,177.15 60.9% 450 Culture,Recreation $217,143.00 $48,503.57 $132,177.15 60.9% 493 Other Financing Uses 9360 Transfers Out 101-493-9360-47200 Transfers Out $0.00 $0.00 $7,500.00 #DIV10! 9360 Transfers Out $0.00 $0.00 $7,500.00 #DIV101 493 Other Financing.Uses $0.00 $0.00 $7,500.00 #DIV101 Expense $2,892,060,00 $488,217.45 $1,428,388.07 49.4% 101 General Fund $0.00 -$761,244.11 -$90,519.10 #DIV10! i 5