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06-21-05 CCMP
Mayor: Dean Johnston Council members: Rita Conlin Steve DeLapp Liz Johnson Anne Smith Please read: Lake Elmo City Council Tuesday June 21, 2005 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance "Agenda y.' Minutes: 3. PUBLIC INOUIRIES/INFORMATIONAL: Public Inquiries X. PUBLIC INFORMATIONAL: Excel Fly Ash Disposal Landfill Site Seiction:C. Dillerud `S-54fit- S:k.- for, N a c) -e ,:+zr .S.t A 4c 4. CONSENT AGENDA ...-kriiesolution No. 2005-055:Approving Claims ....ltr-Fire Department Compensation 111-achs Settlement Agreement 5. FINANCE ie Monthly Operating Report B. Water Expansion (1) Bonding:Resolution No. 2005-056 NEW BUSINESS using for Disabled in the Old Village .Croix Family Center June 7, 2005 Public Inquiries/Informational is an opportunity for citizens to bring the Council's attention any items not currently on the agenda. In addressing the Council, please state ydur name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting or as bench copies, to allow a more timely presentation. Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar foimai There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Tom Bouthilet 7. MAINTENANCE/PARK/FIRE/BUILDING:, A. Fire Department:Tanker Pumper Purchase B. Update on Building Activities:Jim McNamara 8. CITY ENGINEER'S REPORT: A. Water Expansion Project Update -Verbal (1) Lateral Charges B. Partial Payment Request No. 1:Chris Riley, Resolution No. 2005-057 9, PLANNING, LAND USE & ZONING: A. Public Hearing: Vacation of 55th Street; Resolution No. 2005-058 B. Comprehensive Plan Amendment:Resolution No. 2005-059, Rezoning: Ordinance No. 97-159, Conditional Use Permit:Resolution No. 2005-060, Variance:Resolution No. 2005-061;Site Plan:Resolution No. 062 - Public Works/Water Tower C. Minor Subdivision — City/3M:Resolution No. 2005-063 D. Final Plat and Development Agreement — Cardinal View:Resolution No. 2005-064 E. Extended Construction Working Hours - Tapestry 10. CITY ATTORNEY'S REPORT: A. Code change adding (2) alternates to Community Improvement Commission:Resolution No. 2005-065 11. CITY ADMINISTRATOR'S REPORT: A. Public Works Building B. NC-1- 0-0(tvc1 12. CITY COUNCIL REPORTS: A. Mayor Johnston: B. Council Member Conlin C. Council Member DeLapp D. Council Member Johnson E. Council Member Smith Special Finance, Legal, Legislative, Personnel Council Committee Meeting, June 30, 4:30 p.m. Torn Prew C. Dillerud Lake Elmo City Council Agenda June 21, 2005 Page 2 Mayor: Dean Johnston Council members: Rita Conlin Steve DeLapp Liz Johnson Anne Smith Please read: Pledge of Allegiance 1. Agenda 2. Minutes: es 3800 Laverne Avenue No. Lake Elmo, MIN 55042 777-5510 777-9615 (fax) Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated, Items may be continued to a future meeting if additional time is needed before a decision can be made, City Counci Agenda Wing Convenes 7:00 P June 7, 2005 3. PUBLIC INOUIRIES/INFORIVIATIONAL: A. Public Inquiries PUBLIC INFORMATIONAL: (1.) Excel FIy Ash Disposal Landfill Site Selection:C. Dillerud „.* 4, CONSENT AGENDA A. Resolution No. 2005-055:Approving Tv Claims B. Fire Department Compensation C. Sachs Settlement Agreement 7;:me 5. FINANCE A. Monthly Operating Report B. Water Expansion (1) Bonding:Resolution No. 2005-056 6, NEW BUSINESS A. Housing for Disabled in the Old Village B. St.Croix Family Center K. Ramsey Center for the Arts Public Inquiries/Informational is an opportunity for citizens to bring the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their coirunents to three (3) minutes. Written documents may be distributed to the Council prior to the meeting or as bench copies, to alloy,' a more timely presentation. Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Tom Bouthilet 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Fire Department:Tanker Pumper Purchase B. Update on Building Activities:Jim McNamara 8. CITY ENGINEER'S REPORT: A. Water Expansion Project Update -Verbal (1) Lateral Charges B. Partial Payment Request No. 1:Chris Riley, Resolution No. 2005-057 9. PLANNING, LAND USE & ZONING: A. Public Hearing: Vacation of 5591Street; Resolution No. 2005-058 B. Comprehensive Plan Amendment:Resolution No. 2005-059, Rezoning:Ordinance No. 97-159, Conditional Use Permit:Resolution No. 2005-060, Variance:Resolution No. 2005-061;Site Plan:Resolution No. 062 - Public Works/Water Tower C. Minor Subdivision — City/3M:Resolution No. 2005-063 D. Final Plat and Development Agreement — Cardinal View:Resolution No. 2005-064 E. Extended Construction Working Hours - Tapestry 10. CITY ATTORNEY'S REPORT: A. Code change adding (2) alternates to Community Improvement Commission:Resolution No. 2005-065 11. CITY ADMINISTRATOR'S REPORT: A. Public Works Building 46 12. CITY COUNCIL REPORTS: A. Mayor Johnston: B. Council Member Conlin C. Council Member DeLapp D. Council Member Johnson E. Council Member Smith Special Finance, Legal, Legislative, Personnel Council Committee Meeting, June 30, 4:30 p.m. Tom Prew C. Dillerod Lake Elmo City Council ALienda June 21, 2005 Page LAKE ELMO CITY COUNCIL MINUTES JUNE 7, 2005 1. AGENDA 2. MINUTES: May 17, 2005 (Postponed) 3. PUBLIC INQUIRIES/INFORMATONAL: A. Public Inquiries B. Public Informational; (1) Fire Department:20 Years of Service Ring Presentation (2) Introduction of New Firefighters 4. CONSENT AGENDA: A. Resolution No. 2005-051: Approving Claims B. Reimbursement Resolution No. 2005-052 C. New Telephone System D. Planning Commission Appointment E. Community Improvement Commission Appom , 5. FINANCE: A. Revenue Bond Schedule B. 2006 Budget Schedule 6. NEW BUSINESS: 7. MAINTENANCE/PARK/FIRE/BU 8. CITY ENGINEER'S REPORT: A. Resolution No. 2005-053 Akrd Chtrt for Phase II Water System •, Interconnect B. Presentation of,put Garage and Water Tower on Proposed Site:Terri Olsl 9. PLANNING, LAND A. Extencle4Coptrae( orking Hours — Tapestry Project B. Visible ithOfitg Material, — Commercial Building, Ordinance No. 97-158 L3 and Ordinariee No 97-159 GB (NOT ADOPTED) 10. CITY ATVRNEY'S 4PORT: A. Development Miratorium:Ordinance 97-158 11. CITY ADMIATWOR'S REPORT: A. Donation OfAM Company Property:Resolution No. 2005-054 B. Met Council Comments 12. CITY COUNCIL REPORTS: Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Conlin, Smith, Johnston, Johnson, DeLapp, City Engineer Prew, City Attorney Filla, Fire Chief Malmquist, City Planner Dillerud, Finance Director Tom Bouthilet and Administrator Rafferty. LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 1. AGENDA ADD: 8(2) Amend Water Interconnect Authorization,11A. Resolution to accept donation from 3M Company and execute donation agreement, 11B. Report from Met Council on Comp Plan, 12. Council Member DeLapp-Workshops for summer 8(2) Amend water interconnect authorization, City Council Reports, DeLapp -workshops for summer. M/S/P Johnson/Smith - to approve the June 7, 2005 City Council Agenda, as amended. (Motion passed 5-0). 2. MINUTES: May 17, 2005 (Postponed) 3. PUBLIC INOUIRIES/INFORMATONAL: A. Public Inquiries - NONE B. Public Informational: (1) Fire Denartment:20 Years of Servic)Presentation On behalf of a grateful community, Mayor Johnston handed out 20''Years of service rings to the following firefighters: Greg Malmquist (20.5 ears), John Eder 5 years), Jim Sachs (25 years), Dick Sachs (29.5 years). 7 (2)Introduction of New Firefigh Fire Chief Malmquist introduced the fourrecruits oh the Fire Department — Richard Myran, Marie Duffert, Maurice "Mo" But1eiand Ty Jaeo 4. CONSENT AGENDA: A. Resolution No., MIS/P DeLapp/Johnson t4op 260, 261, 262, DD431 throug payroll dated May $138,695.23. (Motcepas Ppm-vino Claims ition No, 2005-051 approving claim numbers 2773-,tlirough 27365 which were used for staff 7386 through 27448 in the total amount of B. Reimbursement Resolution No. 2005-052 The Finance Director reported, order for the City to reimburse the General Fund from tax-exempt bond issued,lhe\giAy is required to adopt a resolution authorizing the repayment of funds. A dearresolution granting reimbursement to the General Fund for Capital expenditures from bonds issued by the City was provided to the Council. M/S/P DeLapp/Johnson - to adopt Resolution No. 2005-052 granting the City to repay expenditures made out of the General Fund from Bond Proceeds. (Motion passed 5-0). C. New Telephone System The Finance Director reported that the City signed a new agreement for phone service which allowed for the installation of a T-1 line at a rate less than what the City had been paying for analog lines. The new T-1 line provides an additional six voice lines to our existing five lines. In order to accommodate the additional lines and upgrade the current phone system, the City has been negotiating with several telephone vendors. Staff LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 2 recommends purchasing 3 Com telephone equipment from VATACOM at a price not to exceed $13,540. The replacement of the phone equipment has been scheduled on the CIP for this year in the amount of $15,000. M/S/P DeLapp/Johnson - to approve the purchase of 3 Corn telephone equipment from VATACOM at a price not to exceed S13,540. (Motion passed 5-0), D. Planning Commission Appointment On May 17, the Council appointed Bob Van Zandt as 2nd Alternate Member of the Planning Commission. Staff recommended Commissioner Deborah Lyzenga be appointed as Full Voting Member for a three —year term to fill the vacancy created by Rodney Sessing and Julie Fliflet as appointed First Alternate Member of the Planning Commission. M/S/P DeLapp/Johnson - to appoint Deborah Lyzenga as Planning Commission for a three-year term. (Motion passed 5- M/S/P DeLapp/Johnson - to appoint Julie Fliflet as Eirst Alternate Planning Commission. (Motion passed 5-0). E. Community Improvement Coiniriission Anpuintnient Commissioner Robert Van Zandt has resi ommunity Improvement Commission in order to devote hissttinte,to Commission. The CIC now has one vacancy. The City has received an application from Nicole Park. There are no other applications on file. ember of the of he M/S/P DeLapp/Johnson i.oappniu Nicole Park to a three-year term on the Community Improvement Contras on ',assed 5-0). 5. FINANCE A. Reventie„Bond S1edu1e •••••••::---- 40' .q,boae The Finance Director explained the City is in the early stages of a major water expansion project. As part of this project, the City will need to address the financing issues related to infrastructure costs, One source of funding is to issue tax-exempt bonds. The Council received the General Obligation Revenue Bond Series 2005A Proposed Schedule of Events. The schedule outlines the sequence of events, time frames and individual responsibilities. M/S/P Smith/Johnson - to approve to proceed with the Water Revenue Bonds Proposed Schedule of Events. (Motion passed 5-0). LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 B. 2006 Budget Schedule The Finance Director provided the Council with a 2006 Budget Calendar, 6. NEW BUSINESS: 7. MAINTENANCE/PARK/FIRE/BUILDING: 8. CITY. ENGINEER'S REPORT: A. (I )Resolution No. 2005-053: Award Contract for Phase II Water System Interconnect In his memo dated May 23, 2005, the City Engineer reported bids were received on May 20, 2005 for the Water System Interconnect — Phase II projects. The engineer recommended that the Council award the contract to the lowest bidder, G.M. Contracting, Inc. for their base bid of S359,049,86. The City Administrator reported, in a good corporate spit , 8.3 acres for a water tower and public works facility M/S/P DeLapp/Johnson - to adopt Resolution No. 20,05- Contracting, Inc. in the amount of 359,049.86 for ttr.- at Phase II. (Motion passed 5-0). warding the bid to G.M. r System Interconnect — (2) Amend Water Interconnection J1 The City Engineer asked for authoricatkon to aincrid current study to expand the water system to the new location of th er site M/S/P Smith/Conlin - to anendthw&er syStern study to evaluate extending the water system out to the 3M site on1dei17venue and Highway 5. (Motion passed 5-0) B. Prdsentation of Pubhc Works Garage and Water Tower on Proposed Sitell'erri Olsen Terri Olsen, TKDA architectgave a presentation regarding the new water tower and public works facility. Coii1 mernbers discussed the landscape architecture of the site including the trees to accompany the water tower's boundaries, The Planner said there are conifers proposed along Highway 5 and once they grow the facility will disappear. The approval of this item will be on the June 2l Council agenda. 9. PLANNING, LAND USE & ZONING: A. Extended Contractor Working Hours — Tapestry Proiect In the letter dated May 20, 2005, St. Croix Farms, LLC (developers of Tapestry), have requested extended working hours on the Tapestry project, No specific times were mentioned, nor did they suggest the scale of the economic loss that would result from not gaining approval of the extended hours. LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 4 Pat Block, Construction manager, explained they had to suspend work pending PCA permit approval for the sewer system because the PCA has a slow permitting process. They had applied for an MPCA permit in October, and the MPCA will be mailing the permit on June 7. Chapter 1370 of the City code specifies that construction equipment may only be operated in the City between 7:00 a.m, and 6:00 pin., weekdays —except holidays. The Code does provide that the Council may issue a special permit to extend those operating hours to 9:30 p.m. on weekdays and/or between 1:00 p.m. and 5:00 p.m. on Saturdays, Sundays, and holidays. The Code refers to a Council determination of "substantial economic loss" as the basis for approving a special permit to extend working hours. There are no parameters provided for defining "substantial". M/S/P Johnston/Smith - to authorize 7 a.m. to 8:30 p.m., Mon ough Friday, and Saturdays, from 1 p.m. to 5 p.m., no Sundays for a two weperiod.vith the intent that Mr. Youngdahl, the developer, provide financial information to subuitiate substantial economic loss as the basis for approving a special permit to extend wor g hours for the June 21 council meeting. (Motion passed 4-1:Conwould like to eliminate Fridays because of graduations, etc.) The Planner and CitV'n ineer'Will review financial submittals. B. Visible Roofing Material — Lrciai 'lig, Ordinance No, 97-158 LB and Ordinance No. 97-15 ADOPTED The City Planner reported the Planning Comrnisionreviewed a staffmemo regarding present zoning standard for visihle i'oofingniaterials in the commercial zoning districts and conducted a Public Hearing to considcrmodification to those standards based on the staff memo and recent actions ofthc City with those standards on specific projects. The Commission adopted a recornrncndation to amend certain commercial zoning district performance standards to include "commercial ,grade" asphalt shingles as allowable visible roofing in. Materials in areas north of 101 Street North. The Planner said the basic rationale for the gedkaphic differentiation with the visible roofing standard relates to the more "residential" characterarounding those commercial zoning districts north of 10th Street (primarily the Old Village). The Commission believed that an asphalt style roof would better blend with the residential roofs in those areas. The City Planner provided two ordinance amendments covering the Limited Business and General Business zones for Council consideration. M/S/F DeLapp/Johnston — to adopt Ordinance No. 97-158 (Limited Business) and 97-159 (General Business) to amend the City Code to allow commercial grade asphalt roofing materials on visible roofs north of 10th Street. (Motion failed 3-2Conlin and Johnson voiced their concern that the amendment is only for North of 10th St. and would have liked to see the ordinance address all the LB and GB parcels in the city) LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 5 10. CITY ATTORNEY'S REPORT: A. Development Moratorium Attorney Filla explained that after final approval of an amended Comprehensive Plan, it will be necessary for the City to draft, review at public hearings and adopt official control to implement the policies of a newly approved Comprehensive Plan before development occurs. This development moratorium will exclude United Properties, Eagle Point Business Park. M/S/P DeLapp/Johnson — to adopt Ordinance No. 97-158, An Ordinance Relating to the Adoption of a Development Moratorium effective for twelve months, as amended (9.0 Whereas, the City anticipates that the area of the City located west of Manning Avenue; east of County Road 13; north of Interstate 94; and south of 10th Street, except that part thereof included within the Eagle Point Business Park, which is already served by public sanitary sewer and is subject to the development restrictions co‘ined in a planned unit development permit (1-94 Corridor Area) will experience i\nteifse development pressure as sanitary sewer becomes available to serve the area.) (Motion pas5-0). 11. CITYADMINISTRATOR'S REPORT: A. Donation of 3M Property The City Administrator explained this is 8.3 acres from the 3M Company. There Wi Commission for a Conditional Use Permit fo on this donated parcel. M/S/P Smith/Conlin — to a Estate Donation from the placing the deed in escrow ecati background check. " Attorney Filla prov property located on t Avenue. Filla pointed -ut authorized the Mayor to si lution acce Ang a real estate donation of '.c earing held by the Planning rks Facility and Water Tower . 405-054, A Resolution Accepting Real In passed 5-0). Attorney Filla suggested City may want to do an environmental d a copy ofthe donation agreement with the 3M Company for the southwest corner on the north site of Highway 5 and along Ideal tF covenants contained in the agreement. The Council the Donation Agreement. B. Met Council Comments The City Administrator and City Planner discussed the review of the draft comprehensive plan document submitted in the letter by Blair Tremere, Met Council staff member. Administrator Rafferty suggested a meeting with the Met Council staff to ask for clarifications of the recent comments of the Met Council staff, which seem to be inconsistent with the Memorandum of Understanding. LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 6 M/S/ Johnson/Smith - that the Clarification Committee consisting of the City Planner, City Administrator, Mayor Johnston to discuss the review of the Draft Comprehensive Plan document submitted in the letter by Blair Tremere, The Clarification committee has no authority to negotiate with the Met Council staff members. All information will come back to the City Council. Council member Smith asked if she could attend this clarification meeting. Council member Conlin supported Smith's attendance because Smith has been a proponent of 2.91 ppdu. M/S/P Smith/Conlin - to amend the motion to approve Anne Smith to be a party of the clarification committee to meet with the Met Council representatives. (Motion passed 3- 2:Johnson, Johnston said this was the best possible agreement under certain circumstances and would like to see the same team go back for clarification.) M/S/P Johnson/Smith - that the Clarification Committee consistingconistg ofthe City Planner, City Administrator, Mayor Johnston and Council member Smith will the review of the City's Draft Comprehensive Plan submitted intpletter by Blaigremere. The Clarification committee has no authority to negotiateith theMet Counal staff members. All information will come back to the entire city Couneil (Motion passed 5- 0). 12. CITY COUNCIL REPORTS: *.. Council member DeLapp asked for Counci1onsidation in consolidating workshops for the summer. Council member Johnson said sk d rather have shorter meetings and : ,...,v. , , _ more meetings because there are.', any issues t &Council needs to discuss. Council member Johnson statehe attended thetake Elmo Regional Park open house. Council member S/Yli Commission. Council adjourned to the Community Improvement Respectfully submitted b3Haron Lumby, City Clerk Resolution No. 2005-051 Approve Claims Resolution No. 2005-052 Reimbursement to the General Fund for Capital Expenditures from Bonds Issued by the City Resolution No, 2005-053 Award bid to G.M. Contracting Inc for Water System Interconnect — Phase II Resolution No. 2005-054 Accept Real Estate Donation from the 3M Company Ordinance No. 97-158 Adoption of Development Moratorium I-94 Corridor for 12 months. LAKE ELMO CITY COUNCIL MINUTES June 7, 2005 7 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2005-055 RESOLUTION APPROVING CLAIMS BE IT RESOLVED THAT Claim Numbers 263, 264, DD441 through DD452, 27449 through 27478, were used for Staff Payroll dated June 9`11, 2005; claims 27479 through 27521, in the total amount of $82,898.25 are hereby approved. ADOPTED, by the Lake Elmo City Council on the 21si clay of June, 2005. ATTEST: Martin J. Rafferty City Administrator Dean A. Jehnstori Mayor Accounts Payable Computer Check Proof List User: administrator Printed: 06/16/2005 - 1:47 PM Invoice No Vendor:ACEHARD 4377 Vendor: AIVEPLAN 123247 Vendor:ARAM 629-5733180 Vendor.BIFFS W257130 W257131 W257132 W257I33 W257134 W257135 W257136 W257137 Vendor: BRYAN 17179 Vendor:BUBERL 6534 Description Ace Hardware Fixtures, plugs Check Total: American Planning Association Planning Adv. Service Subscription- APA Check Total: Aramark Linen - City Hall Check Total: Biffs Inc. Portable - Sunfish Lake Park Portables - Lions Park Portable - VFW Park Portable - DeMonreville Park Portable - Reid Park Portable - Tablyn Park Portable - Pebble Park Portable - Stonegate Park Check Total: Bryan Rock Products, Inc. Gravel Check Total: Buberl Recycling & Compost Inc Black Dirt Pickup AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Amount Payment Date Acct Number Check Sequence: 1 49.17 06/21/2005 101-450-5200-42210 49.17 595.00 06/21/2005 595.00 Check Sequence: 2 101-410-1910 11330 Check Sequence: 3 50.84 06/21/2005 101-410-1940-44010 50.84 74.26 06/21/2005 148.52 06/21/2005 74.26 06/21/2005 94.26 06/21/2005 74.26 06/21/2005 74.26 06/21/2005 74.26 06/21/2005 74.26 06/21/2005 688.34 332.35 06/21/2005 332.35 Check Sequence: 4 101-450-5200-44120 101-450-5200-44120 101-450-5200-44120 101-450-5200 41120 101-450-5200-44120 101-450-5200-44120 101-450-5200 11120 101-450-5200-4-4120 Check Sequence: 5 101-430-3100-42240 Check Sequence: 6 724.20 06/21/2005 101-430-3100-43150 Sii Iii1011.11[ 111 11111.1 111U ,J I Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Page 1 Invoice No Description Check Total: Vendor.COPYIMAG Copy Images, Inc. 61124 Monthly Copier Maint Check Total: Vendor:CPTELECO CP Telecom 651-207-1000 Phone Service - City Hall Check Total: Vendor:DTI 105930 105930 105930 105930 Vendor:ELMOLUM 0132832 031015-01 Vendor:FARMERS 141352 141372 Vendor:GENESIS IVC00593 IVC00593 IVC00604 VC00607 Vendor:HAGBERGS Account 10 Account 32 DTI Phone Service - Fire Dept Phone Service - Public Works Phone Service - Water Stations Phone Service - Lift Stations Check Total: Elmo's Lumber & Plywood Keys Floor Dry - Fire Dept. Check Total: Farmers Union Co -Op Oil Fuel - Bldg Dept Fuel - Fire Dept Check Total: Next Genesis Productions Website Development Monthly Software Support Website Development Website Development Check Total: Hagbergs Country Market Supplies - City Hall Ice - Fire Dept Check Total: Amount Payment Date Acct Number 724.20 Check Sequence: 7 255.60 06/21/2005 101-410-1940-44040 255.60 Check Sequence: 8 627.20 06/21/2005 101-410-1940-43210 627.20 128.11 06/21/2005 77.34 06/21/2005 41.17 06/21/2005 118.50 06/21/2005 365.12 4.12 06/21/2005 15.53 06/21/2005 19.65 37.94 06/21/2005 57.00 06/21/2005 94.94 337.50 06/21/2005 900.00 06/21/2005 431.25 06/21/2005 1,762.50 06/21/2005 3,431.25 31.84 06/21/2005 7.60 06/21/2005 39.44 Check Sequence: 9 101-420-2220-43210 101-430-3100-43210 601-494-9400-43210 602-495-9450-43210 Check Sequence: 10 101-420-2220-42230 101-420-2220-42230 Check Sequence: 11 101-420-2400-42120 101-420-7770-42120 Check Sequence: 12 101-410-1320-43090 101-410-1520-43180 101-410-1320-43090 101-410-1320-43090 Check Sequence: 13 101-410-1940-44300 101-420-2220 11300 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Page 2 Invoice No Vendor:LEOIL S01203 S01208 Vendor:MALMQ Claim Requisition Vendor. MARONEYS 097991 097991 097991 Description Lake Elmo Oil, Inc. Fuel - Fire Dept. Fuel - Parks Check Total: GregMalniquist Soap, Paper Towels Supplies - 20 year party Check Total: Maroney's Sanitation, Inc Refuse - City Hall Refuse - Public Works Refuse - Parks Check Total: VendorMCLEOD McLeod USA 86461 Phone Service - May05 - City Hall 86461 Phone Service - May05 - Parks 86461 Phone Service - May05 - 11975 55th St 86461 Phone Service - May05 - 2759 Legion Check Total: Vendor.MENARDS 0 8821 VendorMENARDST 72.265 72349 74847 75056 Menards - Oakdale Open Bar Holder Check Total: Menards - Stillwater Lights - City Hall Lights - City Hall Lights - City Hall Sidewall grille Check Total: Ven.dorMILLEREX Miller Excavating, Inc. 10538 Grading Roads Check Total: AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Amount Payment Date Acct Number 230.55 06/21n005 83.78 06/21/2005 314.33 28.38 06/21/2005 94.11 06/21/2005 122.49 95.89 06/21/2005 95.89 06/21/2005 183.96 06/21/2005 375.74 286.26 06/21/2005 67.63 06/21/2005 47.66 06/21/2005 13.42 06/21/2005 414.97 Check Sequence: 14 101-420-2220-42120 101-450-5200-42120 Check Sequence: 15 101-420-2220 11300 101-420-2220-44300 Check Sequence: 16 101-410-1940-43840 101-430-3100-43840 101-450-5200-43840 Check Sequence: 17 101-410-1940-43210 101-450-5200-43210 601-494-9400-43210 602-495-9450-43210 Check Sequence: 18 5.30 06/21/2005 101-410-1940-42230 5.30 43.35 06/21/2005 86.61 06/21/2005 55.93 06/21/2005 8.57 06/21/2005 194.46 Check Sequence: 19 101-410-1940-42230 101-410-1940-42230 101-410-1940-42230 101-430-3100-42400 Check Sequence: 20 1,252.51 06/21/2005 101-430-3100-43150 1,252.51 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Page 3 Invoice No Vendor:Natl Wat 2278265 Description National Waterworks Water meter and connection Check Total: VendorNORTHTOO HSBC Business Solutions 0562016470 Cord Reel, Power Block, Torch Handle Check Total: Vendor:OAKDALE 1000039700 1000046000 Vendor:ONECALL 5050502 Vendor:PETERSO 11135M 11140M 11145M 11150M I1155M 11161M Vendor:PLUNKETT 654856 Vendor:PRESS 06/07/05 06/13/05 Vendor:RENNESC Cardinal View Farms of LE City of Oakdale North Pit South Pit Check Total: Gopher State One-CallOne Call Concepts, Inc Line Locates Check Total: Peterson Fram & Bergman Administration Criminal Pros Public Imp. Proj. - Water Sys Community Dev - Tapestry, Card. View Civil Litigation Auto Forfeiture Check Total: Plunkett's Pest Control Ex -termination - May 2005 Check Total: StevenPress Cable - Council Meeting Cable - Planning Meeting Check Total: Scott Renne Land Appraisal - Cardinal View Land Appraisal - Farms of Lake Elmo AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Amount Payment Date Acct Number Check Sequence: 21 17353 06/21/2005 601-494-9400-42300 173.53 124.08 06/21/2005 124.08 1,217.64 06/21/2005 4,989.40 06/21/2005 6,207.04 Check Sequence: 22 101-430-3100-42400 Check Sequence: 23 601-494-9400-43820 601-494-9400-43820 Check Sequence: 24 260.20 06/21/2005 101-430-3100-44300 260.20 3,779.92 3,329.95 297.00 390.50 35432 518.00 8,669.69 06/21/2005 06/21/2005 06/21/2005 06/21/2005 06/21/2005 06/21/2005 59.11 06/21/2005 59.11 54.00 06/21/2005 54.00 06/21/2005 108.00 Check Sequence: 25 101-4I0-1610-43040 101-410-1610-43045 409-480-8000-43040 803-490-9070-43040 101-410-1610-43040 101-410-1610-43045 Check Sequence: 26 101-410-1940 44010 Check Sequence: 27 101-410-1320-43620 101-410-1910-43620 Check Sequence: 28 1,100.00 06/21/2005 803-490-9070-44300 1,100.00 06/21/2005 803-490-9070-44300 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Page 4 Invoice No VeridorRivertwn. 50035963 VendorRUD 06/06-06-15 06/07-06-16 Vendor:STILLGAZ 00004534 Vendor:TASCH 36051 Vendor:TKDA 000200501987 Vendor.TWINCIT 1448 VendocUSBA_NK Acc 33402400 Vendor:VASKO 0000169121 Vendor:VATA 1231 Description Check Total: RiverTown Newspaper Group LE Leader Legal Publ. Check Total: DianePrince-Rud Cleaning - City Hall Cleaning - Fire Hall Check Total: Stillwater Gazette Notice - Publ. Hearing Check Total: T.A. Schifsky & Sons AC Sand Mix Check Total: TKDA, Inc. Leak Location Survey Inwood/Hudson Check Total: Twin City Water Clinic, Inc. Bacteria Analysis for May 2005 Check Total:. US Bank Trust N.A. Bond Interest Pmt GO Series 2002A Check Total: Vasko Rubbish Removal Clean-up days waste removal Check Total: Vata Communications, Inc. Balance - Phone Equipment Amount Payment Date Acct Number 2,200.00 Check Sequence: 29 217.44 06/21/2005 101-410-1320-43510 217.44 405.00 06/21/2005 330.00 06/21/2005 735.00 Check Sequence: 30 101-410-1940 11010 101-420-2220-4-4010 Check Sequence: 31 14.70 06/21/2005 101-410-1320-43510 14.70 Check Sequence: 32 233.66 06/21/2005 101-430-3100-42240 233.66 Check Sequence: 33 216.20 06/21/2005 601-494-9400-42270 216.20 Check Sequence: 34 20.00 06/21/2005 601-494-9400-43030 20.00 5,188.75 06/21/2005 5,188.75 8,825.70 06/21/2005 8,825.70 Check Sequence: 35 310-480-8000-46110 Check Sequence: 36 101-430-3100-44380 Check Sequence: 37 70.56 06/21/2005 410-480-8000-45700 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 70.56 Vendor:VUE Chadova Vue Check Sequence: 38 ACH Enabled: No 4592 Return of Pemut App. - 4592 113.75 06/21/2005 803-000-0000-22900 Check Total: 113.75 Vendor:WAS-LAND Washington County Surveyor Check Sequence: 39 ACH Enabled: No 1005559 Public Works Site 1,065.00 06/21/2005 410-480-8000-46200 Check Total: 1,065.00 Vendor:WAS-REC Washington County Recorder Check Sequence: 40 1258 Copies - Abstracts 7.50 06/21/2005 101-410-1910-44300 Check Total: 7.50 Vendor:XCEL Xcel Energy Check Sequence: 41 28879735 2759 Legion Ave N - Public Works 12.11 06/21/2005 101-430-3100-43 810 28985456 Tennis Courts 7.52 06/21/2005 101-450-5200-43810 28991369 11194 Upper 33rd St 41.11 06/21/2005 101-450-5200-43810 28993783 4259 Jamaca Ave N - Public Works 136.96 06/21/2005 101-430-3100-43810 28996613 City Hall 346.35 06/21/2005 101-410-1940- 43810 29005500 Traffic light 998 Inwood 28.39 06/21/2005 101-430-3160-43810 29013695 3585 Laverne 102.09 06/21/2005 101-410-1940-43810 29015006 11062 34th St Lift Station 13.65 06/21/2005 602-495-9450-43810 29029721 3510 Laverne - Fire Hall 205.65 06/21/2005 101-420-2220-43810 29037005 3511 Laverne - Fire Hall 41.08 06/21/2005 101-420-2220-43810 29043610 Traffic light Mannibg/Stillwater 21.87 06/21/2005 101-430-3160-43810 29052269 3675 Layton Ave 7.59 06/21/2005 101-450-5200-43810 29471739 Pebble Park 7.42 06/21/2005 101-450-5200-43810 29619628 Traffic Lights I94&Iuwood 22.81 06/21/2005 101-430-3160-43810 29619628 Softball Field 115.93 06/21/2005 101-450-5200-43810 29619628 Hudson Lift Station 49.15 06/21/2005 602-495-9450-43810 29681360 City Lights 1,604.52 06/21/2005 101-430-3160-43810 29798955 3303 Langly and 11975 55th St Lift St. 664.16 06/21/2005 601- 494-9400-43810 Check Total: 3,428.36 Vendor:ZELL Les Zell Check Sequence: 42 Permit 3612 Return Road Dep for Permit 3612 1,500.00 06/2I/2005 803-000-0000-22900 Check Total: 1,500.00 ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (06/16/2005 - 1:47 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: Total Niimber of Checks: AP - Computer Check Proof List (06/16/2005 - 1:47 PM) 49,391.17 42 Page 7 MONTH 11135 Administration Jan $4,443.11 Feb $2,439.99 March $3,375,41 April $1,979.81 May $3,779.92 June July Aug Sept Oct Nov Dec Totals $16,018.24 11140 Criminal Pros $3,456.17 $2,868.68 $3, 562.62 $3,328.76 $3,329.95 CITY OF LAKE ELMO 2005 BILLING SUMMARY 11145 11150 Public Imp. Pro i Community Dev $66.00 $673.71 $544,36 $77.00 $297.00 $16,546.18 $984.36 $198,00 $1,956.61 $2,753.61 $390,50 110=111=1111M. ' 11155 11161 Civil Litigation Auto Forfeiture $210.00 $99.00 $954.77 $354.32 $464.00 $94.50 $318,50 $307.00 $518.00 $5,972,43 $1,618,09 $1,702.00 TOTAL $9,312.99 $6,145,53 $9,312.14 $9,400,95 $8669,69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,841.30 6/14/2005 Suite 300 50 East Fifth Street St, Paul, MN 55101-1197 CITY OF LAKE ELMO 3800 Laverne Avenue North Lake Elmo MN 55042 PERSON, O-BERGIVIAN ACCOUNT NO. (651) 291-8955 (651) 228-1753 facsimile Federal Tax ID #41-0991098 Page: 1 05/31/2005 11135M FEES EXPENSES ADVANCES BALANCE 11135-000008 Comp. Plan Update 2000-2020 231.00 0.00 0.00 $231.00 11135-040002 2004 RECODIFICATION 462.00 0.00 0.00 $462.00 11135-040010 VACATION OF 55TH STREET 750.00 0.00 0.00 $750.00 11135-920001 Administration 2,332.00 4.92 0.00 $2,336.92 3,775.00 4.92 0.00 $3,779'.92 THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVE AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT IVIONTICS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. SuIte 300 50 East Fifth Street St, Paul, MN 55101-f 197 CITY OF LAKE ELMO 3800 Laverne Avenue North Lake Elmo MN 55042 11140-030001 Misc Prosecutions PERSON. &BERGMAN klI00111141/0444eXiti al mtelfil ACCOUNT NO. (651) 291-8955 (651) 228-1753 facsimile Federal Tax ID #4 1-0991098 Page: 1 05/31/2005 11140M FEES EXPENSES ADVANCES BALANCE 2,927.50 23.75 11140-040090 Stromberg, Alex Gregory DAR 5.00 0,00 11140-040237 Ballentine, Jonathan Glen no DL in possession, possess drug para, mj in my 11140-040266 Sanchez, Marco A.E. 4th degree DUI 11140-040278 Stafki, Joseph Michael issued dishonored checks 5.00 0.00 80.00 0.00 5.00 0.00 11140-040280 Schmidt, Lance Nicholas No MN DL, possess drug para., marijuana in mv, possess dangerous weapon 0.00 $2,951.25 0.00 $5.00 0.00 $5.00 0.00 $80.00 0.00 $5.00 5.00 0,00 0.00 $5.00 15.00 0.00 35.00 $50.00 15.00 0.00 41.20 $56.20 THIS STATEMENT IS DUE AND PAYABLE TO THE END OE THE MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO TIRE NEXT MONTH'S STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT, 11140-050029 Lange, Carl Norman domestic assault 11140-050043 Van Allen, Kenneth J. domstic assault Suite 300 50 East Fifth Street St. Paul, MN 55101-1197 CITY OF LAKE ELMO P-1ERSON. eiBERGIVIAN FEES EXPENSES 11140-050045 Patterson, Desiree Candelario 3rd degree DUI 5,00 0.00 11140-050066 Gallmeier, Ryan Lee 3rd degree DUI, 3rd degree .10 45.00 0.00 11140-050068 Kleinvachter, Robert M. 2nd degree DUI, test refusal 5.00 0.00 11140-050072 Crist, Gregory Allen hit and run property damage 27.50 0.00 11140-050084 Ridge, Corey no insurance, no proof of ins. 15.00 0,00 11140-050090 Littlewolf, Fredrick T. 4th degree DUI, DAS, mj in mv 5.00 0.00 11140-050092 Reed, Laura Jean GM -procuring alcohol for a minor 10.00 0.00 11140-050093 Kietzer, Lydia careless driving, reckless driving 35.00 0.00 11140-050094 Wasieleski, Scott Douglas 3rd degree DUI, 3rd degree .10 10.00 0.00 11140-050095 Steadman, Mark Andrew GM-DAC-IPS 10.00 0.00 (6511 291-8955 (651) 228-1753 facsimile Federal Tax ID #41-0991098 ACCOUNT NO. ADVANCES 0.00 0.00 , 0.00 0.00 0.00 0.00 0.00 0.00 D.00 0.00 Page: 2 05/31/2005 11140M BALANCE $5.00 $45.00 $5.00 $27.50 $15.00 $5.00 $10.00 $35.00 $10.00 $10.00 Tins STATEMENT IS DUE AND PAYABLE TO me END OF THE MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OP ME MONTIMILL BE CREDITED TO THE NEXT MONTIVS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 50 East Fifth Street St. Paul, MN 55101-1197 CITY OF LAKE ELMO P ERSON. BERGMAN 11140-050100 Lambert, Diane Marie domestic assault ACCOUNT NO. (651) 291-8955 (6511 228-1753 facSimfle Federal Tax ID #41-0991098 Page: 3 05/31/2005 11140M FEES EXPENSES ADVANCES BALANCE 5.00 3,230.00 0.00 0.00 $5.00 23.75 76.20 $3,329.95 THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OF THE mown' WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 50 East Fifth Street St, Paul, MN 55101-1197 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO MN 55042 P ERSON' BERGMAN ACCOUNT NO. (651) 291-8955 (651) 228-1753 facsimile Federal Tax ID #41-099I098 Page: 1 05/31/2005 11145M FEES EXPENSES ADVANCES BALANCE 11145-040003 WATER SYSTEMS CONNECTION 297.00 0.00 0.00 $297.00 297.00 0.00 0.00 $297.00 VMS STATEMENT IS OW AND PAYABLE TO THE END OPTIIE MONTH. PAYMENTS RECEIVED AFTER TIIIE LIM DM OF TICE MONTH WILL E CREDITED TO TINE NEXTMONTII'S STATEMENT, PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 50 East Fifth Street St. Paul, MN 55101-1197 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO MN 55042 PETERSON, &BERGMAN ACCOUNT NO. (651) 291-8955 (651) 228-1753 facsimile Federal Tax ID #41-0991 098 Page: 1 05/31/2005 11150M FEES EXPENSES ADVANCES BALANCE 11150-040007 TAPESTRY O.P. DEVELOPMENT 242.00 0.00 0.00 $242.00 11150-040019 CARDINAL VIEW - COMPREHENSIVE PLAN, REZONING 148.50 0.00 0.00 $148.50 390.50 0.00 0.00 $390.50 THIS STATEMENT IS DUEAND PAYABLE TO THE END OF ME MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 50 East Fifth Street St, Paul, MN 55101-1197 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO MN 55042 P TERSON FRAM BERGIVIAN ACCOUNT NO. (6511 291-8955 (6511 228-1753 facsimile Federal Tax ID #41-0991098 Page: 1 05/31/2005 11155M FEES EXPENSES. ADVANCES BALANCE 11155-040001 RICHARD SACHS V. CITY OF LAKE ELMO 189.00 0.00 0.00 $189.00 11155-040003 SWENO PROPERTY CODE VIOLATION 165.00 0.32 0.00 $165.32 354.00 0.32 0.00 $354.32 THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVED AFTERTHE LAST DAY OF THE MONTH WALL BE CREDITED TO THE NEXT MONTIWS STATEMENT, PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 50 East Fifth Street St. Paul, MN 55101-1197 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO MN 55042 P ERSON, BERGMAN ACCOUNT NO, FEES EXPENSES ADVANCES 11161-050001 Brama, Angela vehicle forfeiture-2005 Escalade 477.50 0.00 0.00 11161-050004 Foley, Rose Marie vehicle forfeiture 40.50 0.00 0.00 518.00 0.00 0.00 (651) 291-8955 (651) 228-1753 facsimile Federal Tax ID 841-0991098 Page: 1 05/31/2005 11161M BALANCE $477.50 $40.50 $518.00 TRIES STATEMENT iS DUE AND PAYABLE TO THE END OFTEIE MONTH. PAYMENTS RECEWEDArTER THE LAST DAY OF THE MONTHWILL BE CREDITED TO THE NEXT MONTH'S STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT VVITH PAYMENT, Lake Elmo City Council 06-21-2005 kgenda Section: CONSENT No . 413 : Fire Department Compensation Background Information for June 21. 2005: The Fire Department historically paid its members on a per call basis. In 2002 the City adopted a new pay program which changed the compensation to an hourly rate. The Fire Department has now re-evaluatcd this pay policy and has determined the per call pay is better suited for its members. Enclosed, please find a new Fire Department Compensation proposal. The major highlights of the compensation package are 1 ) Changing pay from a per hour rale to a per call/drill basis (Note: The per hour rate is $10.25 and the proposed per call rate would he the same), 2) Introduction of the Duty Crew concept. 3) A training stipend of Sl00.00 for sectional schools, conferences and approved training courses requiring more than one day of attendance. The member must receive prior approval and is limited to one per calendar year reimbursement. 4) Attendance incentive pay program where member who respond to a greater percentage of calls would receive an additional lump sum payment at years end. 5) The annual S365.00 pager pay would be eliminated. 'Elle impact to the Department's Budget Ibr this year would be minimal with the exception of the Fraininy Stipend, A majority of the calls are less than an hour and with the Duty Crew program there should be some savings which would go towards the incentive pay, Action Items: Motion to approve the Lake Elmo Fire Person responsible: Department Compensation dated June 15, 2005. Greg Malmquist Tom Bouthilet Attachments: Lake Elmo Fire Department Compensation LAKE ELO FIRE DEPARTMENT POLICY POLICY # 00-000 1 TITLE: COMPENSATION APPROVED BY: FIRE CHIEF. COMPENSATION 6/21/2005 CITY ADMINISTRATOR Compensation rates shall be set annually at budget time and approved by the City Council. It shall be paid on a monthly basis. See attached rate sheet. CALLS - Medical, Rescue and Fire Shall be paid on a per call basis, one pay one credit per call. Calls lasting more than two hours in duration will receive an additional Call Pay every two hours. Rate of pay, see attached rate sheet. Effective January 1, 2006 those members that have Certifications as either an EMT or ENGINEER shall receive additional call pay. REGULARLY Paid per drill. If a call occurs during these events, additional pay will SCHEDULED DRILLS be given for call. Rate of pay, see attached rate sheet. Personnel on Duty Crews will earn one Call Credit for fulfilling their shift. In the event of a Medical Call during a Duty Crew shift, crew DUTY CREWS members will be paid at the normal rate for calls with no additional Call Credit. EXTRA DRILLS Extra drills, i.e.: Mutual Aid Drills, Saturday Drills, etc. will be paid per drill. See attached rate sheet. POLICY # 00-000 TITLE: COMPENSATION Members that attend and successfully complete sectional schools, conferences and other approved training outside the departnient, TRAINING requiring more than one day of attendance, shall receive a $100.00 STIPEND stipend. Each member is eligible to receive this stipend only once during a calendar year. Members must receive prior approval from the Training Officer and the Chief. INCENTIVE PAY Members may be entitled to receive year end incentive pay, based on year end call response percentages. Members not completing a full year will have Incentive Pay pro -rated. See rate chart. Probationary members shall be paid at a rate equal to 2/ 3rds of the PROBATIONARY rates of firefighters. They shall remain at this rate until becoming MEMBERS firefighters. Probationary members shall not be entitled to receive "Incentive Pay" or "Training Stipend". Officers of the dept. shall receive their pay monthly. The amount shall OFFICER PAY be set annually at budget time and must be approved by the city council. See attached current rate sheet. SUPPORT SERVICES Personnel in this category shall be paid for training drills, calls attended and per hour for work performed as described in the job description. Rate of pay shall be at minimum wage. Support services personnel shall not receive any additional compensation such as "Incentive Pay" or be eligible to join the Relief Association. RATES OF PAY For budget year 2005 PER CALL PAY RATE = $10.25 o Certified EMT's shall receive an additional $0.25 per call, effective 1/1/06. o Certified ENGINEERS shall receive an additional $0.25 per call, effective 1/1/06. SCHEDULED DRILL PAY RATE v $20.00 and total time credited toward training hours. EXTRA DRILLS = $20.00 per drill. 50% of drill time will be credited towards department training. TRAINING STIPEND = $100.00 per member per year upon successful completion of training. OFFICERS PAY = o CHIEF (1) - 52760.00/year o DISTRICT CHIEFS (2) - 52070.00/year o CAPTAINS (4) - $1380.00/year o SAFETY OFFICER (1) - 5690.00 (Officers pay to be retroactive to January 1, 2005) BASED ON YEAREND PERCENTAGE TOTALS YEAR END 26% - Less than 31% = 5400.00 INCENTIVE PAY 31% - Less than 41% = 5450.00 41% - Less than 51% = $525.00 51% - Less than 61% = $575.00 61% - Less than 71% = $650.00 71% &ABOVE _ $750.00 Lake Elmo City Council 06-21-2005 Agenda Section: CONSENT No . 4C: Agenda Item: Fire Department Sachs Claims Settlernent Agreement Background Information for June 21, 2005: Richard Sachs Jr. has been a Lake Elmo Volunteer Firefighter from May of 1997 but not able to perform the full duties and the essential functions of a Firefighter since October of 2003. The conditions of impairment were preexisting to his membership as a Firefighter. Sachs and the City of Lake Elmo wish to resolve all issues relating to the classification of Sachs' position as a Firefighter. A Release of Claims Agreement ("Release Agreement") has been prepared; to be executed by Richard J. Sachs, Jr. and the City of Lake Elmo as a result of a number of discussions relating to his inability, by established standards, to perform the essential duties/functions of a firefighter Release of Claims. Sachs agrees to accept the financial settlement offered by the City of Lake Elmo to be paid upon the final execution of this Release Agreement and upon expiration of the rescission periods described herein. In return for this valuable consideration given by the City of Lake Elmo Richard Sachs Jr. will no longer be a Lake Elmo Firefighter but may continue in a support services role but will not be able to accrue benefits under the fireman's relief pension. Action items: Motion to approve agreement and authorize the Mayor and Administrator to sign the agreement prepared by the City Attorney. Attachments: Person responsible: Tom Bouthilet k4eV2�� of 1/70O5-- <�anno 6 ��--- -__ _ Budget ---\ . Mayor & CouncilPart-time Salaries -- --f ---- ��-,1001 ��\ 'FICA Contributions 875| � 204 _4,0O0 _Q_400 | 8�5001 4844 _ 3 8 _2689 5,3111 5�O0\ 4.5G8\ -----� ----7- Sub -Total 7 | 38�79i 7967. 30712! . _ :Travel Expense iMiscellaneaus �Dues &Subocripdons �reno s& Training �xa» e -nQ'- Administration '-- ERAConbibubonu FICA Contributions Medicare Cono1bub--- Heahh/Denta|Insurance --orken Compensation Office S-Upplies Web 'Postage- ----� --- -- - -' -;,Travel Expense | Publishing -� - --- Usurance __ Cab�0pe�bonExponse�__ Miscellaneous Monthly Op erating Report���m Amount i Variance ! -- O / Comments 128,235 54737 73,498 it 7.001 2548 4.543� -- 7.951 3417 4.534} � ' 1.859 _78Q1.800' / 1S132 735O 11 774/ ' -- /--\ - ._ 1J4O __ _1839 ___ '1QSAnnual Premium Pa� 716O0 _ 2750_ 4.250 � 800206 534. 15,000 5587 9/413| -- -'----Vl 37U7 5'7Q3--- ----- -- i--� -- __- 4,200( 380 3.820 | --� - - - - . GOUO� 2702 3298 -- ����-__ 35.000, 30063, 4,037Annual Premium Paid 1.200' _ _ 1j871 _-187Spodo Council Meetings - - 147 Code Codification $12,487 (not Budgeted) Dues &Gubachpbons | 2�5O 1778' 471 -------� ' ---------------- ---- - --- ----'|-------------'' Booka � 500 O 560 2.500 84. z�lV r / 20001 160| ----' -- -- 'Transfer Out 1S5�32i 0i 1Q5�32 - - � �u --V -4 1QDi � 143910 ' 10- ' � -- �-------- i - ----- -------- � Be�tk�ny | - ----- 'P���me����aa--' | 1.1O0` O) 1.100\ '� -- -- - F|CACnnbihudnna / 68 8 ^edicareon��b,�oro - - ---- _--'-----1`----__ __-01--__ O�oeSu heo 5U O/ 5O Forms --- 100 - '- -'----- � - - ------- --' '- ` - 1001. Travel Expense ' 100 O' 1001 ,-.�- � � |yN�uaUoneouo 250 55� 195: '-- ' __-- _--' - -_' _--_--��_--__- _'�_- 'Conhsenues&T�mmO _ !_ 500 O| _ _ 500' 0(herEquipment � 350i 340 � -�- �v�|�-`/\nn�� | --- --- ' �'Equipment--- Paid-Sub'Tot0 2.W| 301! _ -1- tivagmt Amount Variance Comments Finance Full-time Salaries l5ERAConbibudonu FICA Contributions Medicare Contributions Hea|Uh/Oente||nsunance Workers Office Supplies Printed Forms �S�of�xa"aSupport Hardware Support Software Programs Travel Expense �K4iooeUonmuuu .Dues &Subscriptions �Books Conferences & Training 61.798 22777 39,021 3.417 1242 2.175 Accounting Services Assessing Services City Attorney 'Civil City Attorney 'Krimninm| ( Planning &Zoning Full-time 8ebheo - -- |PERAConkibuhono ''RCAContribuhons Medicare � � � Ha��8]enhd|nnuronoe Workers Compensation Office Supplies 3,831 1414 2.417 8QG 331 565 � _2� 7.yGg 8�g 5.1OO � � � 839 935 -96Annual Premium Paid 808 637 152 _- .______- - --' O�A5 112O4 '2.2OQAnnua A�ooun_-al 3.7O1 581 3.1�0 - __ _ --_�- -_ ' 1.580. 1.5OO_ _ _O _ 2.000 _ _ 30 1.970 � _ � 1� S����r�t8U|ing By Wash Cty $450.00 1OO 15 85 - - -- - 200 0 200. 1,000 40 060 ' - - 22,00_25, 372_ '3,372 38,000 � 24,266_ 13,735 26.000 �O.1�3 �'^ 45'000 21J08. 23,292 64,631 � 29,939 _ 34,682 4,007 1�08_ 2.138/�__ 937 437 500 7.962 �S52 2.O1O --' --' � �� 877 977 '1OOAmnmd Premium Paid'— - 500 Printed Forms 500 4371 63 Zoning Ordinance [« --D3G' _ 5000 U� 5,0O0__________ Cimarron Study 'CDBG_ 24,000 _O� 24.000 Comprehensive Planning 1O�O0 24�14: -�.1�4Camp P�nAmendment ���' � �- _ - _ _ , EngmeerngS*nxFou 8 0 O Travel Expense_ _ 2,700_________ 210' 2.490 Expense _1,200 655 545Special Council Meetings ' Camp Plan m)uo�U-��o�� ___ 2OO _ _ 34O '14OCVur�rSen�naaand 8ofbwanaSupport Duoc&Suhnohpduno 500 800'300__ Books 200 457 '257 Conferences & Training - �2.000 125[- 1,875 ------'---------— ___ ___ � Sub -Total' 128788' GS��7 S�401 � � Engineering Services 27.8611 18.6701 9.191| — - -2- Attorney Fees � Gowt Building `�e�h�8up�� - Building Repair Supplies Telephone Insurance Electric Utility Refuse Repairs/Maint Contractual Bldg Repairs[N\aintContractua| Eqpt yNiuoe||mnoouo . Sub -Total Law Enforcement Services Fire Full-time Salaries Part-time Salaries PERAContribubono FICA Contributions Medicare Contributions Hea|th/Dento||nourenma Workers Compensation Office Supplies Printed Forms EMS Supplies Fire Prevention Fuel Equipment Parts Building Repair Supplies Small Tools & Equipment /Physicals Telephone Radio 'Internet | Travel Expense _ Vehicle Insurance ,Electric Utility Repains/MointContractual Bldg Repaim/K4aintControotua| Eqpt | Renbs/u' Building Uniforms K4iamsUeneouu Dues &Subscriptions Books ` 327,633 12 ,999 117,2061 71Q| - 0,034 1,879 1,677 3'5MO 1,000 500 ' 1.580 4,000 4,500 500 200 1,200 ' 4,000 - 3,500 ' 7,500 700 3.00U ,����' 14.85D 5,700 7,000 25,000 1,080 9,500 1,300 2,500 200� Amount Variance 6,751 56,186 1,305 3,904 913 1,012 3,9901 375 84 465 - 1,487 532 224 478 -`' 2,638 _ 860 1.5B3 � 18.197 _ 3.195 4,898 11,667 540 2,506 18,833 1.781 Comments 50 260 2,529 - -277| 2,3Q2|Budget not seasonally odjustodho&ctua 1,382| 5,100 4,558 8U| - 150,722; 6,248| @1.UY41 _ -G7Oi _ 4,130| - 966 665 -41O|AnnudPremium Paid 625 466 1,035 4,000 3'O33! -32 -24| 721 3.648) _ 862 _ 6,646 7001 1,4U7 _ 1,653J&nnuoPremium Paid 2,505 2,102 _ 13,333\ 54O/_ G,Q94| 47,53317,521For Fire Survey Conferences &Tmining pemsionCunbibu0on Fire State /A Equipment Transfer Out Sub -Total Building Inspection :Full-time Salaries PERAConbibudona :FICA Contributions Medicare Contributions Hem/th/Denha/[nsunance Workers Compensation ,Office Supplies Printed Forms Fuel :Engineer San'Utility Permits /P|onReview Charges Surcharge Payments .Telephone Travel Expense |Insurance Repains/MointContractual Eqpt Rentals ' Building | iUnifonno /8inoeUsmeouo |�Dues &Subscriptions ~.~.~ |Conhsnanoeu&Training ,Transfer Out Civil Defense Animal Control Printed Forms Contract Services Impounding Miscellaneous Budget 15'U0u 3.OSO| 25,000 10,000 40,000 338,008 125,415 6,935 7,776 1,819 18,845 1,702 1,100 1,000 3,000 2,000 5,000 13,500 400; 1,000 1,200: 50 4,500 GOO 400 800 300 2,500 5'O0U 205,292 250 8,800 7,000 200 16,250/ Amount Variance / 3,328 O| 13,7381 4.i6S O 181,018 _53,984 _ 2.831 3,�56:: 785 8,815 1.887 77: 171 156 O 2.214 197 891 964 125 1,917 70 200 140 . 2 1,210 U 79,609 O _ 2,782 3.854 76 G^7Y2| 40,000 176,990 7i/01 ' 4,3O4: 4,421/. 1,034 Y0,U2S' -195 Annual Premium Paid 1.O23| 829| ' 2,844! 2,000 5,000 11,286 - 2031 3OS� 2361 375 2,583/ 521 200 SGU; 398 1290 5,000 125,683 Comments �.�� O1M8 3,14GExpenditure was for last QtroyPrior Year -Accrual adj. due. 124) Budget Amount �mrb�mcm | - -- - Comments Public Works Full-time Salaries Part-time Salaries PERAConthbubono .FICA Contributions K8ed\oareConthbuUona IHee|th/Oenta||nounance |VVodkemCompennedon Office Supplies Fuel, Oil and Fluids ;Shop K0niehm|u iEquipment Parts Repair Supplies Street Maintenance Materials Landscaping Materials Sign Repair Materials Sand/Salt Small Tools & Minor Equipment Engineering Services Soe|coating&Crack Sealing Contract Services Telephone Travel Expense Insurance Electric Ud|ity Refuse Repoirs/[NaintContractual Bldg Flepairs/NYa|ntImp Not B/dQo Rmpajrm/Moin1Contractual Eqpt UnKbnna Miscellaneous Oueo& Subscriptions Conferences &Training ,Clean-up Days 'Other Equipment 'Transfer Out | Sub -Total Street Lighting Sanitation Recycling Supplies | Newsletter Miscellaneous Sub -Total I � / ' 115,930 51,798 5,160 0 6.897 2.311 7.508 2.503 1.758 607 21.187 12.878 6.740 7.511 300: O 12.000! 8.594 2,500 957 5.000 1.611 1,000 68� 12,000 1�04| 2�UU-� O� _ 4,000 767 250001 9.592 1.5001 512| 4,000 O 35,000 O 45.000 21'878 2.750 1.009 - 750 25 16'000 0.0181 9.300 4.324 1,300 575 _ 2,0U0| U 2,500 29 8,00 1,605 1,200 1.051 2.500 1.013 500 125 500 U 12.0001 S.3O8 7.880- 2091 199,4881 U 680,954 151,232 18,000 10,585 6,00 7 5,00] O 7,100 0 18,100 7 64,140 5,1601 4,386,' 4.015 � - - 1 . |. .� | - 8,509! _ -771/Annua|Premium Paid 300 _ _ 3,406.Inventory Resupplied during month. 1,543| 8,38 932 1O,58G| 2,5UO| � _ 3�33 15/4U8 988 4,000 35,000 � 23.12� 1.741 - 325 0,882Annual Premium Paid 4,976 725 - 2,000 2'471 _ 6,395 14S ',487 ' ' 375 _ ___ �� 2,633 7.171 10B/480 429,722 5,993 5,000 7,100 18,093 -5- Amount Variance Comments Parks Full-time, Salaries _ 52660 Part-time Salaries 25,658 PERAContribubonn 4,331 FICA Contributions 4'856 Medicare Contributions 1.138 Health/Dental Insurance 7.241 'Workers Compensation 2.585 Office Supplies 250 ,Fua[Di|ondF|u/de 2.200 'Shop Materials 500� .Chemicals 1.000 Equipment Parts 4,00 Building Repair Supplies 500 /LandauapingyWahaho|u 5.000 8nmoU Tools & Minor Equipment 1'000 Telephone 1.000 Travel Expense O 1|nounanue 3.500 Electric Utility 7.600 Refuse 2.400 Repa|m/Mo/ntContractual Bldg 2'000 Repoins/MointImp Not Bidga 30.008 Repmin/K8ointContractual Eqpt 1,000 Rento|o-BuUd/ngw 3.000 Undbmno 200 Miscellaneous 200 Dues &Subscriptions 100 Transfer Out 18.000 Sub -Total 181,917 19.073 32,788 _ 5716 18,943 1,2983.033 1,588 _ 3,267 372 764 3,124 4.117 2,881 -296Annual Premium Paid O 250 226 1,974 49 451 394 OOO 731 3,269 85 415| 227 4.773' 88 912 467 533 50 -5O 2.078 1.422Annual Premium Paid - 3.118 4,482 _ 1.104 1296 0 2/}0O| 2.614 27,380 1,487 -487: 2.231 769 O 200 1.107 -907($760.0UProperty Taxes for3585 Laverne 125 -25| O 18,000 Total General Fund 2,633'821 1�113,915� 1,604,280 I Water Enterprise Operating Full-time Salaries PERACnnbibudnno FICA Contributions Medicare Contributions Hee|th\Oentol[naunsnce Workers Compensation | Office Supplies Printed Forms Chemicals :Utility System Maintenance :Water Meters &Supplies /SmoUToo|a& Minor Equipment .Engineering Services Software Support Je|ephone / Postage Travel Tnsve|Expemma Insurance Electric Utility 'Water Utility Repoirs\K4a|nt|mp NotB|dgo Miscellaneous , !Conferences &Training Other Equipment � Sub -Total / Sewer Operating Enterprise Full-time Salaries PERAConbibuUonm 'FICA Contributions Medicare Contributions iHealth/Dental Insurance 'Workers Compensation Utility System yWaintSupp|iee .Small Tools & Minor Equipment Engineering Services Telephone Travel Expense _ !Electric Utility Sewer Utility ' Met Council RepairsWaintImp Not B/dgo Miscellaneous Expenses Conferences & Training Sub -Total Budget__ 70,1191 3878 1,017 8,618 2'197 200 1,500 3,000 3'O0O 17,500 500 � 8,000 6,500 2,000 _ 1,120 1,400 3,433 15,806 85,000 8,000 10,000 ' 1,020 2.0OO| 260,05 11,993 663 744 174 1,401 463 500 500 6,000 2,000 O 2.123 0 4,000 GOO 500 31,661 Amount | � 41,344 2'145 2,571 601 4.807 2,382 150 77 371 871 1.111 19 74,273 1,000 - 50 778| U/#S� 5,103 25,220 6,545 1,340 760 178,458 Variance Comments 28.775 - - 1,733 _ 1,776 -- - 416 3,811 -2-- - �5Aunua|PreniumPoid 50 1/%23 2.029 2,129 16,389 _ 481 -06.278 Water System Study/Mapping -$68.81B.0U (To benacodainto Capital 5,500 - 1,457 1.12O 622 -3.018Annual Premium Paid 10,703 59,780 1.455 Water Main Breaks 8,660 - 20 2,000 81,637 2,3O8Payroll Coding issue- See Surface Water Utility 163 141 33 218 � -53Annual Premium Paid 449 500, 4,013 1,191 -� '1.750 '825 2,469 600 500 13,422 -7- Surface Water Utility Full-time Salaries PERACoOthbuUonm FICA Contributions Medicare Contributions Hoaith/Denta||naurance yVnrhero'Connpensahon OfOce Supplies Utility System K4aintSupplies Small Tools & Minor Equipment Engineering Services Erosion Control Software Support Postage Contract Services Repeirs/Mm|ntNot Bldg Miscellaneous Expenses Transfer Out Sub -Total � Budget - 29,523 _ 1,633 1,830 428 4,346 QVU 500 2,500 1,000 1O'OOO 5,000 4,000 1`11U 2,500 2,500 750 - 3O'315 98,8351 Amount Variance Comments � 0 2Q,523Payroll Codngisaue'See Sewer Operating Enterprise _ _ O 1,633 n 1��O - - - O 428 ' - 1,003 _ -03 Annual Premium Paid O 500 _O _ 2,500 _ 71 929 6.880 3.114 U 5,000 O 4,000 0 1,110 8 2,500 - D 2,500 0 750 ' U30,315 7,9681 90,8.75 As of June 2005 Monthly Operating Report- Revenue Description Budget Current AdValorem Taxes 1,923,989 Fiscal Disparities 12.838 Liquor License � 9,000 VVambehau|erLicenaa 420 d |GenemContractorLinenoa - 175 Heating Contractor License 1.000 Building Permits 176'000 Surcharge 10.154 Heating Permits 9,000 Plumbing Permits 7.000 Sewer Permits 4.000 Animal License 1.500 Utility Permits 1.500 .Burning Permit 1.200 Local Government Aid 1'375 |M8/4- Maintenance ! O State Fire Aid 35.000 PERAA|U | 1'500 Gravel Tax 4.000 Recycling Grant 15,000 Cable Franchise Revenue O Zoning & Subdh/iaionFeeo 25.000 Plan Check Fees 62,000 Sale ofCopies, Books, Maps 1.280 Assessment Searches 500 Clean UpDays 5.000 Cable Operation Reimbursement' 1.920 Fines 65.000 Miscellaneous Revenue ' 22.000 Interest Earnings 60.000 |nterfundOperating Transfers 64.752 Gmmenm/ Fund Total ' 2,512,023 Amount Variance 47.114 1,878,875 0 12,838 U) QlX]U! 100320 _ 6.157 -4,982| 510 4901: 55.582! 120/418 - D 1[L1G4| 0 9,000: 4.938 2.062 O 4,000| 1,182 318' 1,335 165 805 395 0 1.375 9.068 '9.068 O 25,000 O 1,500 - 3I�%3 937 17,724 -2.724 17.184 -17.164 10.722 14.278 18.138 43.862 892 308 150 350i 5.541 -541 1'O95 825| 26.441 39,558 783 21.217| 4.129 55.871 0 64.752! 230,634 3,201,389 Water Sales 202,500 80.081 Tower Rent 26,5�001 8.730 Total Water Enterprise 229,000 89,821 Total Sewer Enterprise Fund 7,020^ 1,300 Total Surface Enterprise Fund 75YO00 85 Comments Total Report 2,823,043 321,840 2,501,203/ Lake Elmo City Council 06-21-2005 Agezida Section: FTNANCE No . 513(I) Agenda Item: Authorization the Sale of Water Revenue Bonds Background Information for June 21, 2005 Attached, please find the Bond Finance, Package which includes Resolution 2005-56, authorizing the sale of $4,600,000 General Obligation Water Revenue Bonds Series 2005A. As noted in the Finance Summary Plan the Bond proceeds will fund construction of various water infrastructure, projects including. the "North Water Expansion Project and the Hwy 36 Corridor currently estimated at S4,631,106. This issue will lock in the interest at a fixed rate for 25 years and eliminates finure market risks. The Bond will allow for a pre- payable option after 8 years without penalty. It also allows for interest only payments during the period of 2009-2013 to accommodate, the staging plan growth patterns. ActionItems: Motion to approve Resolution No. 2005-056 Authorizing the sale of approximately $ 4,600,000 General Obligation Water Revenue Bonds Series 2005A Attachments: Resolution 2005-056 Water Expansion Project Bond Revenue/Finance Northland Securities Bond Report Person responsible; Toni Bouthilet Paul Donna Sr.Vp, Public Finance Northland Securities, Inc. -AN" FOR CITY OF LAKE ELMO, MINNESOTA CITY COUNCIL $4,600,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2005A NORTHLAND SECURITIES 45 South 7th Street Suite 2500 Minneapolis, MN 55402 612-851-5900 800-851-2920 June 21, 2005 -tAttlItto City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2 05A, Series 2005A Financing Objectives: We understand the objectives of the City of Lake Elmo to be as follows: Move quickly to the marketplace in order to take advantage of the attractive interest rates. Lock in the lowest interest rates possible that can remain fixed for the life of the financing, Provide maximum flexibility in the financial covenants including prepayment, refinancing and future financing. Provide the highest level of creativity to the financing structure that delivers the lowest interest rates and best terms available to ensure the success of the project. Financing Overview: The bond proceeds will fund the construction of various water infrastructure projects related to the "North" Water Expansion Project and the Hwy. 36 Corridor Project. The estimated sources and uses of the financing are as follows: Sources and Uses Par Amount of Bonds Interest Earnings on Project Fund Total Sources Uses of Funds Phase 1—North Phase II — North Hwy 6 Corridor Underwriters Discount (1.5%) Bond Insurance (30.0bp) Costs of Issuance Rounding Total Uses $ 4,600,000.00 31,106.00 $ 4,631,106.00 $ 475,000.00 3,320,900.00 600,000.00 69,000.00 24,461.98 20,245.00 (2,600.98) $ 4,631,106.00 Page 2 Security for the Bonds; The City will covenant to set rates and charges of the water enterprise system sufficient to meet the principal and interest due on the Bonds, In addition, the City will pledge its general obligation levy to support the debt service if needed. Financing Structure: Based on discussions with the City, the structure of the financing assumes the following: • Fixed Rate 25 Year Transaction — This approach locks in current interest rates for the term of the bonds. The real borrowing cost is secured eliminating future market risk. • Interest on the bond proceeds during construction will be used to reduce the borrowing. • The bonds will be pre -payable after 8 years at the City's option without penalty. • Principal will be amortized to provide for minimum 1.25X debt service coverage to available revenues where possible. Interest only payments will be required in the years 2009 — 2013 to maximize coverage. The available revenues have been developed by the City and include projected new WAC and tower rentals. Pa CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO, 2005-056 RESOLUTION AUTHORIZING THE SALE OF APPROXIMATELY $4,600,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2005A WHEREAS, the City has an upcoming issuance of approximately $4,600,000 General Obligation Water Revenue Bonds, Series 2005A (the "Bonds") and WHEREAS, the City desires to effectuate the transaction with Northland Securities Inc, when the financing plan and documents are in place and market conditions are appropriate. follows: follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota as I. The City Council is hereby authorized to approve the sale of certain Bonds to Northland Securities when market conditions warrant and on such date and at such time as Northland Securities, Inc advises. 2. The City Council will meet to adopt the necessary approval resolution drafted by bond counsel (estimated to be July 19, 2005). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota as The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon voted being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted on, 2005, Dean Johnston, Mayor Attest: Martin J. Rafferty, City Administrator City mfLake Elmo Water Expansion Project Bond Funding/ Financing # of Res, Rate Total Phase & U 700 3500 2.450.000 Hwy 3OCorridor 125 3500 437.500 2,887'5QO Tower Rental 907.500 Total 17,611,800 11. Financing 2005 Bond Issue Sources & Uses: Sources: Par Amount ofBond 4.800'000 Interest Earning onProject Construction Funds 31'106 4.6]1,1O6 Use nfFunds Underwriter's Discount 69.000 Cost ofIssuance 20,245 Gross Bond Insurance Discount 24.482 Deposit hoConstruction Fund 4,520.000 Rounding -2.601 4,631,106 City ofLake Elmo Water Expansion Project . 1. VVabsrmlsn Extension (To Tapestry) 3.WatennainExtension (To Public Works) 4. SUO.UODGallon Elevated Storage Tank 6. Modifications toWell #2 S. Pnaoouna Reducing Valves C2\ 7. Well #1 Modifications 8. Well #1 VVate,mmin Replacement Q.Hwy 5toLake Elmo Farms Development 1D.VVabarma|nReplacement (JamanoAxe.) 11.VVabnrmminExtension (to 3K4) Potential Project $ 400,000 $ 75,000 $ 415,000 $ 1,208'008 $ 40,000 $ AO`0OO $ 226,000 $ 164,400 $ 325,500 $ 460,000 $ 4UU'0O0 $ 3,320,900 Sub Total $ 3,795,900 Hwy 36 Corridor 12.Well #2toBergman Property to Discovery hoDeer Glenn Sub -Total $ 4.396,900 Future Projects A. VVotennmnExtension (Old Village hm31adGL) B. Watermain Extension (TH 5 to Tower) O. Remove Exis0ngElevated Storage Tank O. Punmphoumallo. 1 Replacement $ 800,000 $ 41,000 $ 390,000 431,000 E. Trapestry, North onKeats toDeer Glenn $ 600000 Total Water Project North $ 6,226,900 South F. Well #3 Pumpo&Pumphouom G. 750.000 8o(kzn Elevated Storage Tank H. VVmbanno|naover sizing ` CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION 2005 - 065 RESOLUTION RELATING TO THE MEMBERSHIP OF THE Al) HOC LAKE ELMO COMMUNITY IMPROVEMENT COMMISSION WHEREAS, the Lake Elmo City Council wishes to add two (2) alternate member positions to the ad hoc Lake Elmo Community Improvement Commission, NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council hereby amends Sections 2 and 3 of Resolution 2003-064 to read as follows: 2. Members. The Commission shall be comprised of seven (7) regular members and two (2) alternate members, who shall be appointed by a majority vote of the Lake Elmo City Council. The Commission shall select a chairperson from among its regular membership. Alternate members may vote on matters which come before the Commission in the absence of regular members. Term. The Commission shall continue until terminated by City Council resolution, and regular members and alternate members of the Commission shall serve at the will and consent of the City Council but shall normally be appointed for terms of two (2) years. Adopted by the Lake Elmo City Council this day of June, 2005. Attest: Martin Rafferty, City Administrator STATE OF MINNESOTA COUNTY OF WASHINGTON )ss. Dean Johnson, Mayor On this day of June, 2005, before me, a notary public within and for said county, personally appeared Dean Johnston and Martin Rafferty, to me known to be respectively the Mayor and City Administrator of Lake Elmo, and they executed the foregoing instrument and acknowledged the same by authority of and on behalf of the City of Lake Elmo. FAusers\CAROLEYpfllake elmo res,doo Notary Public $4,600,000.00 City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2005A Table of Contents Report Sources 8. Uses Debt Service Schedule Revenue vs D/S Coverage Ratio Wolor RaverNe Bonds, I SINGLE PURPOSE 1 3/16/2005 1 2:01 PM Northland Securities Public Finance Preliminary $4,600,000.00 City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2005A Sources & Uses Dated 08/01/2005 1 Delivered 08/01/2005 Sources Of Funds Par Amount of Bonds Interest Earnings on Project Construction Fund $4,600,000,00 31,106.00 Total Sources $4,631,106.00 Uses Of Funds Total Underwriter's Discount (1,500%) Costs of Issuance Gross Bond Insurance Premium (30.0 bp) Deposit to Project Construction Fund Rounding Amount Total Uses G.O. Wolff Revenue Bonds, I SINGLE PURPOSE 1 5/16/2005 1 2:01 PM Northland Securities Public Finance 69,000.00 20,245.00 24,461.98 4,520,000.00 (2,600.98) $4,631,106.00 Page 1 Preliminary $4,600,000.00 City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2005A Debt Service Schedule Part 1 of 2 Date Principal Coupon Interest Total P+I Fiscal Total 08/01/2005 - - 12/01/2006 175,000.00 3.000% 266,016.67 441,016.67 441,016.67 06/01/2007 - 97,131,25 97,131,25 12/01/2007 175,000.00 3.100% 97,131.25 272,131,25 369,262.50 06/01/2008 - 94,418.75 94,418.75 - 12/01/2008 50,000.00 3.250% 94,418.75 144,418,75 238,837.50 06/01/2009 - - 93,606.25 93,606.25 - 12/01/2009 - 93,606.25 93,606,25 187,212.50 06/01/2010 - 93,606.25 93,606.25 - 12/01/2010 - - 93,606,25 93,606.25 187,212.50 06/01/2011 93,606.25 93,606.25 12/01/2011 - 93,606.25 93,606.25 187,212,50 06/01/2012 - 93,606,25 93,606.25 12/01/2012 - - 93,606.25 93,606,25 187,212,50 06/01/2013 - - 93,606.25 93,606.25 - 12/0112013 125,000.00 3.750% 93,606.25 218,606.25 312,212.50 06/01/2014 - 91,262.50 91,262,50 - 12/01/2014 150,000.00 3.850% 91,262.50 241,262.50 332,525,00 06/01/2015 - 88,375.00 88,375.00 12/01/2015 150,000.00 3.950% 88,375.00 238,375.00 326,750.00 06/01/2016 85,412.50 85,412.50 - 12/01/2016 150,000.00 4.050% 85,412.50 235,412.50 320,825.00 06/01/2017 - 82,375,00 82,375.00 - 12/01/2017 150,000,00 4.150% 82,375.00 232,375.00 314,750.00 06/01/2018 - 79,262.50 79,262.50 12/01/2018 175,000.00 4.250% 79,262.50 254,262.50 333,525.00 06/01/2019 75,543.75 75,543,75 12/01/2019 175,000.00 4.300% 75,543.75 250,543.75 326,087.50 06/01/2020 71,781,25 71,781,25 - 12/01/2020 175,000.00 4,350% 71,781.25 246,781,25 318,562.50 06/01/2021 67,975.00 67,975.00 12/01/2021 175,000.00 4.400% 67,975.00 242,975.00 310,950.00 06/01/2022 - - 64,125.00 64,125.00 12/01/2022 250,000.00 4.450% 64,125.00 314,125,00 378,250.00 06/01/2023 - 58,562.50 58,562,50 12/01/2023 275,000.00 4.500% 58,562,50 333,562.50 392,125.00 06/01/2024 52,375,00 52,375.00 12/01/2024 275,000.00 4.550% 52,375.00 327,375.00 379,750.00 06/01/2025 - 46,118.75 46,118.75 12/01/2025 300,000.00 4.600% 46,118.75 346,118.75 392,237.50 06/01/2026 - - 39,218,75 39,218.75 12/01/2026 300,000.00 4.600% 39,218.75 339,218.75 378,437.50 06/01/2027 - 32,318.75 32,318.75 - 12/01/2027 325,000.00 4.650% 32,318.75 357,318.75 389,637.50 06/01/2028 - - 24,762.50 24,762,50 12/01/2028 350,000.00 4.650% 24,762.50 374,762.50 399,525.00 06/01/2029 - 16,625.00 16,625.00 G.O. Water Ravel -me Bonds, I SINGLE PURPOSE 16/16/2005 12:01 PM Northland Securities Public Finance Page 2 Preliminary $4,600,000.00 City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2005A Debt Service Schedule Part 2 of 2 Date Principal Coupon Interest Total P+I Fiscal Total 12/01/2029 350,000,00 4.750% 16,625.00 366,625.00 383,250,00 06/01/2030 - - 8,312.50 8,312.50 12/01/2030 350,000.00 4.750% 8,312,50 358,312.50 366,625.00 Total $4,600,000.00 - $3,653,991.67 $8,153,991.67 Yield Statistics Dated 8/01/2005 Delivery Date 8/01/2005 First Coupon Date 12/01/2006 First available call date Call Price Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All inclusive Cost (AIC) IRS Form 8038 Net interest Cost Weighted Average Maturity G.O. Water Revenue Bonds, I SINGLE PURPOSE 1 6/16/2005 I 2:01 PM Northland Securities Public Finance 12/01/2013 100.00% $78,733,33 17.116 Years 4.5139606% 4,6015982% 4.6114310% 4.5266289% 4.6987924% 4.5139606% 17.116 Years Page 3 amfininary ���������� ��,""vvm�vv�xv"�"v City ofLake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2OO5A Revenue vs D/S Total Scheduled Net Cash Cash Date Revenue Revenues P+| ExistingO/S DIS Fund Flow Balance 121D112005 ' 70.129o1) (70.129.00) 121011/2006 sreocm.nn 672500.00 441.016a7 68,8+4ou 1e2,639.33 ' 162,539.33 11o01112007 om.oan,00 551.500.00 369,262.50 72.*e*,00 100.7*3.50 272.382.83 121011200o 378,00,00 ma.muuoo 238,837.50 72.860.00 66,302.50 338,685.33 1210112009 uue.noo.uu 288,0013.00 187.212.50 71.124.00 29.663.50 368,348.83 11um11mu1u 288,1000,00 288,00u00 187.212.50 so.00n.m 311.*61�50 - 399.810.33 112101112011 205.o0100 295,mu00 187.2/2.50 74.*31,00 33,356,50 - 433.1e6.e3 12m/12012 295,000.00 295,000.00 187.212.50 72,233,09 35,554,50 - *e8.721.33 12101/2013 7e3.*00.00 roo/muno 312.212.50 54.3e0.00 416.827.50 885.548.83 12w112014 nno.nonon 803,600.00 332.525,00 sr.ozo.no 413,255u0 - 1.208.8n3.e3 12m11205 eno.onoon 803,600.00 326.750,00 56.000.00 420.850o0 - 1.719.653.83 1210112016 803,600.00 oou'ouuoo 320,825,00 54.1:0,00 428,655,00 ' u.wo.00eaa 12m112017 oun.ono.00 823,800.00 31*.750oo 57.160.00 *m.nsm.uo - 2.600.198.83 1210112018 ouo.uuo.uo 823,800.00 333,525,00 54,955,00 436.320.00 ' 3.036.618.83 12m1o019 mm.00n.00 oxm'000.00 326.om,50 57.750.00 439.962.60 ' 3.*75.01.33 12/0112020 um.00u.ou 823,800,00 318.652oo 55.250,00 **9.087.50 ' 3.9e5.4e8.83 12m112021 823,800.00 823,800.00 310.950.00 57,750,00 455.100u0 - 4.380.5m.83 12Jm112022 823,800.00 823,800,00 378,260.00 ' **s.sun.00 - 4.826.118.83 12101o023 823,800.00 823,800,00 392.125,00 *31.675.uo n.cm.roo�an 12101o02* oca'mm.nn 823,800.00 379.750o0 444.050.00 - 5.701.e43.e3 1om112025 ouo'000.00 823,800,00 392.237.5n 43/.562.50 - 6.133.015.33 12m1/2026 ueo.mou.00 ae0000uo 378.437.50 445,362.60 ' 6.678.768.83 12/uV2027 ozo.uuo.uu 823.800.00 000.nor.00 434.162,50 ' 7.012.931.33 M01/202e euu.uoo.uo 823,800.00 399,525.00 424.275o0 - r.*or.xuo.uo 12/01/2029 823,500.00 823,800,00 xox.uoo.ou o*o.000uo ' 7.877.756.33 12m1/2030 823,800.00 ezoanouo ueu.00uoo ' *57.176.00 8.334.931.33 Total $17.*95.*00.00 *17.*95.*00.00 $8.1e.991.67 $1.076.606.00 *o.uo*.00x.no G.O. Watar Ravenuo Bonds, I SINGLE PURPOSE I WlG/2005 1 2:01 PM Northland Securities Public Finance nmimmmr �/� ���K� K��� K�� u»-n,v^����~�°"v� City of Lake Elmo, Minnesota General Obligation Water Revenue Bonds, Series 2OO5A Coverage overageRaVio Total Date Revenues TntaUDIG Coverage 1210112005 70.1e9.00 12/01/200e 672.500.00 509,86067 1.3189878x 1em1m007 am.ono.00 441756.50 1.2484253x 1201/2008 378.000.00 311,697.60 1.e1e7143x 12101x2009 288,000.00 e58,33e50 1.11*8250x 1210112010 uao'ono.ou zoV'Sno.00 1.1226385x 1201C011 295,000.00 261,643.50 1.127*884x 12m112012 2e5.000.00 e59,445.60 1.1370403« 12/0112013 783,400.00 366.572.60 2.13709+3w 12/0112014 803,600.00 390.345.00 2.0586917x 12m1/205 mm'non.VV 382.750u0 zoono*xox 12W1/2016 ono'00000 37*,9*5.00 2.1*32477x 12101/2017 823,800.00 371.910.00 2.215052ox 12m1/2018 023.800.00 noo.*no.on 2.1205725x 12/01/2019 823,800.00 383.837.50 2.1462207x 1e0112020 823,800.00 373.812.50 2.2037756* 12101/2021 823.800.00 368.700o0 2.2343369x 1210112022 823,800.00 378,250.00 2.1779247x 12101120e3 823,800.00 392.125.00 2.1008607x 12101u024 823.e00.00 379.750o0 2J693219x 12/01/2025 823,800.00 392,237.60 2.1002681x 12m1/2026 823,800.00 378.*37.50 2]768+50x 1e10112027 823.800.00 389,637.50 2.1142729x 12/01o028 823,800.00 399,525.00 2.0619+86x 1210112029 823,800.00 383,250.00 2.1495108x 12/0112030 823,800.00 366.626.00 z.z^eaouox Tmm| $17.*96.400.00 *o.uon,aer.or G,O. Water Revenue Bonds, I SINGLE PURPOSE 1 611612005 1 2:01 PM Northland Securities Lake Ehno Agenda Section: New Business . 6A City Council 06-21-2005 Agenda Item: Housing for the Disabled Background Information for June 21, 2005: As you will recall. during the comprehensive planning process over the last several months, a concept to encourage housing for the disabled was discussed in connection with old village planning. Although no conclusive strategy was formulated to facilitate the goal, the Mayor had suggested it could be tied to an incentive program, similar to developers planning/working together to produce a coordinated old village outcome. At the Tuesday's Council Committee meeting, representatives of a land trust and a parent's organization approached the Council Committee requesting the city to develop a policy and formulate an incentive program that would require developers to contribute developed lots for this purpose, if increased lot counts were to be approved in the old village. After some discussion it was suggested this agenda item move forward to the City Council agenda for introduction. discussion, public input and potential staff direction. Action Items: Identify if Council would like further work prepared for this item. Attachments: Person responsible: Martin Rafferty Lake Elmo City Council 06-21-2005 Agenda Section: New Business No . 6B Agenda Item: St. Croix Family Center Background Information for June 21, 2005: Also discussed during the comprehensive planning process was a concept to encourage the development of a community center such as the St. Croix Family Center in Lake Elmo, in connection with the development of the old village. Again, although language of concept support was inserted in the comprehensive plan and previous planning documents, no conclusive strategy was formulated or articulated. To facilitate the goal, the Mayor has proposed it could be tied to the suggested incentive program permitting more units if developers plan/work together to produce a coordinated old village outcome. The Mayor is suggesting this should be considered as a "quality of life" amenity and an integral part of the living environment in the old village "Village". At the Tuesday's Council Committee meeting, the Mayor reported on the progress to locate the St, Croix 'alley Family Center in Lake Elmo. Although more work is needed the proposed program. to have the land available for this purpose when the decision is being made, could be the difference in locating the center in the Old Village "Village". After some discussion it was suggested this agenda item move forward to the City Council agenda for introduction, discussion, public input and potential staff direction. Action Items: Identify if Council would like further work prepared for this item. Attachments: Person responsible: Martin Rafferty Lake Elmo Agenda Section: New Business 1 No. 6C City Council (16-21-20(15 ;Agenda Item: Ramsey Center for the Arts Backuround Information for June 21, 2005: At the Tuesday's Council Committee meeting, the Mayor introduced representatives of the Ramsey Center for the Arts. The organization would like to relocate their operations from Oakdale to Lake Elmo. The organization has been in existence for three years and is dedicated to arts learning, encouragement and betterment. They have requested the city consider contracting with them to utilize the Siedow house as their organizational base and begin developing arts programs where Lake Elmo residents would participate. After some discussion it was suggested this agenda item move forward to the City Council agenda for introduction, discussion. public input and potential staff direction. Action Items: Motion to Consider leasing the Siedow house to the Ramsey Center for the Arts. A ttaelt men ts: Person responsible: Martin .Ra Iferty Lake Elmo City Council 06-21-2005 Agenda Section: Fire No . 7A Agenda Item: Pumper Tanker Background Inforinition for June 21, 2005: A Fire Department Pumper Tanker is part of our 2005 CIP plan. Specifications have been prepared and reviewed by the MAC Committee. The MAC Committee recommends putting the specifications out for bid. Building a fire truck of this type takes about one year after bid award. Action Items: Motion authorizing bid process Person responsible: Chief Malmquist and Martin Rafferty Atta hrnents: 6:30 P Y, July 20, 2005 ETI C A E DA VE ES (City all) 2. inutes of ay 26th 3. John 4. aboda o er eplacement 5. the u iness 6. djournment eplacement Draft Copy CITY of LAKE ELMO MAINTENANCE ADVISORY COMMITTEE Minutes of May 25, 2005 Present: Dick Gustafson, Chuck Stanley, Bud Talcott, Steve Ziertman, Greg Malmquist, Tom Bouthilet, Absent: George Dege The meeting was called to order at 6:05pm at the Fire Hall by Bud Talcott. The agenda was reviewed; a motion to accept was made by Dick G. and seconded by Chuck S. The motion passed. The minutes of April 6 were reviewed and a motion was made by Chuck S. to accept and seconded by Dick G. The motion passed. Greg reviewed the plans of the Fire Department and how the fire study will effect them regarding equipment. With one station to the north and one to the south we will need the same basic equipment at each. Gregg reviewed how he and the crew have been working the past two years on creating a list of what equipment should be at each station and establishing a strategy along our CIP to meet these needs. We discussed that our neighboring cities have been eliminating their Tankers which gives us fewer units we can call on for mutual aid assistance. This new vehicle is to replace is our Tanker, which is a 1986 model and has been on the CIP for the last few years. Looking at the specifications it shows the new unit will be a lot more; it will be a pumper as well. We reviewed and discussed this idea a couple of years ago and at that time all agreed it made sense to go this route. This will be one of two basic units each station will have as its primary vehicles once the CIP is worked through, and our existing units are disposed of. We all received a copy of the specifications in our packets and had a chance to review them. Many questions were brought up, and Greg went into detail on each page to answer these and other questions we had. Bud T. asked if was if these specifications were too restrictive and geared toward a single supplier. Greg explained that they had asked Jeff from the Oakdale fire dept had assisted them in the writing the specs since he has a good personal background in this type equipment. Jeff helped them made sure all items specified were available from any and all potential suppliers. They also made sure that all equipment conforms to standards set for fire equipment. Chuck S. asked if the motor size was sufficient for the size and weight of the vehicle. Greg reviewed the different motors available and how this 400hp would be the right one for the weight. Page 2 MAC Meeting May 25, 2005 Greg reviewed the basic design of the truck and how they looked at the design for safety of the crew and to increase speed of setting up. He explained how the many storage areas have pull out shelves to avoid climbing and the hose racks are designed for easier access. The ladders hinge down so the crew can access them without climbing up on the truck. The danger is greater in freezing weather when it becomes ice covered. The side storage areas also have roll up doors so no hinged doors would be protruding out where some one could hit then. He told us that other departments who have roll up doors have had some problems of them sticking at the area where they interconnect and fold, he is going to check to see if something such as a different paint might be used to eliminate the potential of a problem. Steve L. suggested if the manufacture does not have a solution that we ask them to give an extended warranty of the operation of them. The pump controls will be located at the side rear where the operator will be in better view of the other crew members. Greg will rewrite the spec's with the changes recommended. The new unit will have much more water storage than our old tanker, which will be sufficient to handle most all residential fires. It will also have capabilities to produce foam which is more efficient than water in extinguishing fires and uses much less water. Foam is essential in fires where chemicals or petroleum products are involved and water won't work well. Greg outlined how much of the equipment should be purchased on separate bids such as the Graphics, Radios (Off state Bid), and Loose misc. equipment which the manufacture usually just buys and marks up to supply with the truck. Greg said it will take approximately 7 months for delivery of the truck. Tom B. stated we do have monies in the CIP but may want to look at some creative financing to cover the purchase of this unit. This won't need to be looked at until after we have a more accurate idea of the total cost. A Motion was made by Bud T. seconded by Chuck S. to recommend the acceptance of the specifications as written with modifications, and recommend going out for bids with the understanding purchase will be on the condition that delivery will be contingent on availability of suitable garaging space. The motion passed. Hearing no objections the meeting was adjourned at 8:45pm Respectfully submitted Bud Talcott Chairman/ Secretary, CITY of LAKE ELMO MAINTENANCE ADVISORY COMMITTEE AGENDA WEDNESDAY July 20, 2005 6:30 PM MEETING CONVENES (City Hall.) 'l. AGENDA 2. Minutes of May 26th 3. John Deer Replacement 4. Kaboda Mower replacement 5. Other Business 6. Adjournment ' Lake Etmo City Council June 21, 2005 Agenda Section: Building/Fire/Maintenance Agenda Item: Building Department Monthly Update Background Information: (A) Update May Construction Activities. (B) Miscellaneous Action Items: Informational. No action needed. Attachments: Summary Building Report for May Person responsible: J. McNamara Sumrnary Builthng Report ay - Permits issued Valuation New Residential 1 New Commercial 0 Other Residential Other Commercial Total ear o Uate Permits issued Valuation $220,000.00 ; New Residential $0.00 New Commercial 35 $605,280.00 5 $35,100.00 41 $860,380.60 Total Building Fees Collected J Other Residential Other Commercial 6 $2,781,458.00 5 $2,200,000.00 126 $1,988,086.00 15 $352,578.00 Total 152 $7,322,122.00 2,508.36 Total Building Fees Collected Summary Plumbing Report Plumbing 7 Total Plumbing Fees Collected Summary HVAC Repo Summary Plumbing Report ,271.9f1 $55,500.00 ; Plumbing 23 $383,678.00 277„ 0 Total Plumbing Fees Collected HVAC 7 Total HVAC Fees Collected Summary Grand Total Fees Surcharge Fee Paid to State SAC Fees Paid to Met Council WAC Fees Paid to Oakdale Misc. Expenses Total Fees Retained Credit Fees to Bldg Credit Fees to Water Credit Fees to Sewer $1,906.50 Summary HVAC Repo $49,813.00 HVAC 37 42 . 0 Total HVAC Fees Collected Summary Grand Total Fees $13,214.36 $427.77 $0.00 $0.00 $0.00 2,786. 9 $12,786.59 Surcharge Fee Paid to State SAC Fees Paid to Met Council ' WAC Fees Paid to Oakdale Misc. Expenses Total Fees Retained Credit Fees to Bldg Credit Fees to Water Credit Fees to Sewer $394,360.00 $3,816.90 $108,995.37 $3,626.01 $1,450.00 $500.00 $0.00 $93,794.36 $8,900.00 $725.00 Lake Ehno City Council 06-21-2005 Agenda Section: CITY ENGINEER No 8A (1) Agenda Item: Lateral Connection Charges Background Information for June 21. 2005: As requested by the City Council, the City staff has developed a method to charge abutting property owners for the lateral cost of trunk improvements. This is important because property owners who abut a trunk watermain should pay for the cost of the watermain in front of their property when (and only vhen) they decide to connect to it. This lateral charge needs to be calculated for each project separately in order for it to be justifiable. Lateral charges would typically be by the unit method, which is each parcel within a project would have the same unit cost (based on an average lot size). Our assumptions are that mink watermain projects will be 50% financed by \VAC fees, and 50% financed by lateral charges. Second, an average lots size will be developed for each project in accordance with the neighborhood type. I Third, we will follow our assessment policy with respect to how corner lots and recreational lots are treated. Fourth, an undeveloped parcel will be charged for the number of average sized lots it could be split into along the route. For instance, if an undeveloped parcel could have 8 lots split along the watermain route it I would be charged for 8 units. If the property owner would like one connection now, they would be charged for one, but the remainder would be charged against a future land subdivision, should it ever occur. Action Items: Approve by motion the proposed Lateral Connection charge method for the 05 Water Projects, authorize staff to prepare a project worksheet for the first two watermain trunk projects and notification letter informing property owners of voluntary connection opportunity consistent with the approved lateral connection policy Attachments: Person responsible: Tom Prew, Tom Bouthilet and Martin Rafferty Lake Elmo City Council June 21, 2005 Agenda Section: Planning, Land Use & Zoning No. 9A LAgenda Item: Public Hearin(' 55th Street North Vacation Background Information for June 21, 2005: On December 7, 2004 the City Council adopted Resolution #2004-107 vacating 55th Street North from (essentially) Marquess Trail to Maiming. The action was on the petition of all property owners both north and south of the street segment to be vacated. The vacation was subject to a number of conditions regarding easements to the City and related actions requiring the unanimous cooperation of the affected property owners. After the necessary actions related to those conditions were well along it became apparent that one of the property owners (constituting a significant percentage of the frontage of 55th Street) reconsidered the impact of the vacation on the future of that property, and requested reconsideration of the geographic extent of the vacation — reducing the length of 55th Street that would be vacated. The petitioning property owners have agreed among themselves to a reconfigured vacation proposal that reduces the length of street to be vacated and have also agreed to a revised list of conditions to the vacation that accommodate property owner and City interests. Because the street segment to be vacated has physically changed (shortened about 300 feet), a new Public Hearing regarding the proposed vacation is required. The City Attorney has prepared a Resolution that rescinds 42004-107, and approves the vacation as now proposed, including the revised conditions. The most significant condition of the Resolution (differing from the earlier proposal) is the deeding by Carriage Station property owners of the north 33 feet of (the former) 55th Street to Palmquist/Eilers and Longacre (north property owners) to enable those north property owners to secure ownership of the present driveway access to their properties. Action items: 0 -A3 Motion to adopt Resolution #2005 - , rescinding Resolution #2004 — and approving the vacation of 55th Street North . Attachments: S-€3 I. Draft Resolution #2005 - , Approving Vacation 2. City Engineers memo 3. Revised Property Owners Proposal 4. Graphic Personsib : Ci Time Allocated: CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION 2005- O58 A RESOLUTION RESCINDING RESOLUTION NO. 2004-107 AND RELATING TO THE VACATION OF PORTIONS OF 55TH STREET NORTH AND VARIOUS PLATTED DRAINAGE AND UTILITY EASEMENTS WHEREAS, by document dated April 20, 2005, the City of Lake Elmo received a request from property owners who reside adjacent to 55" Street North to vacate a certain portion of 55" Street North and certain drainage and utility easements located on platted Lots 3 trough 9, Block 4, Carriage Station; and WHEREAS6,the request was considered by the Lake Elmo City Council at a public hearing on the 2-1 day of 3.kt\se— , 2005; and WHEREAS, at the public hearing, the City Council received the oral/written report of the City's consulting engineer which recommended that the City obtain various drainage and utility easements which would replace those to be vacated and a trail way easement concurrent with any vacation of 55' Street North; and WHEREAS, at the conclusion of the public hearing, the Lake Elmo City Council determined that it was in the public's interest to vacate certain portions of 55th Street North and certain platted drainage and utility easements subject to various conditions. NOW, THEREFORE, BE IT RESOLVED that the Lake Elmo City Council hereby vacates the following portion of 55" Street North: Beginning at the northwest corner of the southwest one quarter of Section 6, Township 29 North, Range 20 West; thence North 89 degrees 34 minutes 51 seconds East along the north line of said southwest one quarter a distance of 918.44 feet; thence South 00 degrees 44 minutes 54 seconds East a distance of 66 feet to the north line of Lot 3, Block 4, Carriage Station; thence South 89 degrees 34 minutes 51 seconds West, a distance of 918.44 feet to the west line of said Section 6; thence North 00 degrees 44 minutes 54 seconds west a distance of 66 feet to the point of beginning and there terminating, except the west 140.92 feet thereof. BE IT FURTHER RESOLVED, that the platted drainage and utility easements over the north ten (10) feet, except the east and west five (5) feet thereof of each of Lots 4 through 9, Block 4, Carriage Station; and that the platted drainage and utility easement over the north ten (10) feet of the west forty-five (45) feet of Lot 3, Block 4, Carriage Station, except the west five (5) feet thereof, is hereby vacated. BE IT FURTHER RESOLVED, that the above described vacations are subject to the following conditions: 1. The owners of Lots 3 through 9, Block 4, Carriage Station shall convey drainage, utility and trail way easements to the City of Lake Elmo, as described on the report of the City Engineer dated May 11, 2005 and retained on file with the City of Lake Elmo (the "Engineer's Report"). 2. The owners of Lots 3 through 5, Block 4, Carriage Station shall convey, by quit claim to Carol Palmquist Eilers, the north 33 feet of vacated 55th Street North accruing to such parcels by reason of said vacation, as described in the Engineer's Report, subject to easements, restrictions and covenants of record. The owners of Lots 7 through 9, Block 4, Carriage Station shall convey, by quit claim deed, to Walter H. Longacre and Jane K. Longacre, the north thirty-three (33) feet of vacated 55" Street, accruing to such parcels by reason of said vacation, as described in the Engineer's Report, subject to easements, restrictions and covenants of record. 4, The owners of Lot 6, Block 4, Carriage Station shall convey, by quit claim deed, to Carol Palmquist Eilers, a portion of the north thirty-three (33) feet of vacated 55' Street North, accruing to such parcel by reason of said vacation; and by quit claim deed to Walter H. Longacre and Jane K. Longacre, a portion of the north thirty-three (33) feet of vacated 55" Street North, accruing to such parcel by reason of said vacation, both as described in the Engineer's Report, subject to easements, restrictions and covenants of record 2 BE IT FURTHER RESOLVED, that Resolution No. 2004-107, which has not been recorded because of conditions of approval were amended hereby, be and is hereby rescinded. CITY OF LAKE ELMO By: ATTESTED BY: Martin .1, Rafferty Its: City Administrator FAuserskianiceVerry\LE\55th Street - Resolution.doc Dean A. Johnston Its: Mayor ENGINER • ARCHITECTS • PLANNERS MEMORANDUM To: Jerry Filla Copies To: Chuck Dillerud 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, MN 55101-2140 (651) 292-4400 (651) 292-0083 Fax www.tkda.com Reference: 55th Street Vacation Easements Required City of Lake Elmo, Minnesota Project No. 13267.000 From: Thomas Prew, P. E. Routing: Date: April 29, 2005 Required Easements Lot 1 #5470 No vacation. Lot 2 #12226 No vacation. Lot 3 #12208 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines. Acquire a 20' trail easement on the centerline of vacated 55th Street, Acquire a drainage and utility easement bver entire 66' of vacated 55th' Convey the north 33' of the vacated 55th Street to Carol Palmquist. Lot 4 412190 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines, Acquire a 20' trail easement on the centerline of vacated 55th Street. Acquire a drainage and utility easement over entire 66' of vacated 55th' Convey the north 33' of the vacated 55th Street to Carol Palmquist. An Employee Owned Company Promoting Affirmative Action and Equal Opportuniiy 55th Street Vacation Easements Page 2 5/2/2005 Lot 5 #12172 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines. Acquire a 20' trail easement on the centerline of vacated 55th Street. Acquire a drainage and utility easement over entire 66' of vacated 55th' Convey the north 33' of the vacated 55th Street to Carol Palmquist, Lot 6 #12154 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines, Acquire a 20' trail easement on the centerline of vacated 55th Street, Acquire a drainage and utility easement over entire 66' of vacated 55th- Convey the east 20' of the north 33' of the vacated 55th Street to Carol Palmquist, Convey the west 72.5' of the north 33' of the vacated 55th Street to Walter and Jane Longacre. Lot 7 #12136 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines. Acquire a 20' trail easement on the centerline of vacated 55th Street. Acquire a drainage and utility easement over entire 66' of vacated 55th' Convey the north 33' of the vacated 55' Street to Walter and Jane Longacre. Lot 8 #12122 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines, Acquire a 20' trail easement on the centerline of vacated 55th Street. Acquire a drainage and utility easement over entire 66' of vacated 55th' Convey the north 33' of the vacated 55th Street to Walter and Jane Longacre. 55thStreet Vacation Page 3 5/2/20. Eatements Lot 9 #12114 Vacate 66' -55th Street. Vacate the drainage and utility easements over rear yard, except 5' along east and west lot lines. Acquire a 20' 'trail easement on the centerline of vacated 55th Street, Acquire a drainage and utility easement over entire 66' of vacated 55' Convey the north 33' of the vacated 55th Street to Walter and Jane Longacre, RPCLIVE0 April 22, 2005 Mr, Marty Rafferty City Administrator City of Lake Elmo Dear Mr. Rafferty, The following is being submitted for your consideration. As requested, typed the following agreement as was discussed with Carol Palmquist, Vince Bilers, you and me. As you can see it was agreed upon by all who signed. It is my understanding that Carol Palmquist intends to sign it When she returns to town on Tuesday. At the above mentioned meeting, you stated the trail would be straight down the middle of the vacated portion of 55th Street N. So in an effort to clarify point 5 on the agreement, the residents signed it with the understanding that each abutting property owner on the North and South sides of the street would be donating 10 feet of land for a 20 foot easement down the center line. At previous meetings, the city stated it would like an 8 foot paved trail that would be winding within the 20 foot easement, All residents who signed are in agreement. Thank you for your continued assistance with this matter. Please call me with any questions or comments. Sincyely, thleen Haggar 4/20/05 The residents residing along 55th Street North have agreed to the following terms as it pertains to vacating 55th Street.,This is subject to the Lake Elmo City Council: 1. 55th Street North remains vacated fi-om Manning Ave to the first white pole west of the Palmquist field gate. Subject to property owners to the south abutting the Palmquist and the Longacre properties deeding the North 33 feet of the vacated portion of the road back to the property owners to the north (Palmquist Longacre), 2, The current 0 foot utility easemeiiLk so 3. T�&hriII barricade the easterly end of the vacated portion of 55th leaving space for cot/bicycle traffic to access the trail. 4, The city will consider appropriate signage of the street at the request of the residents and considered separately by the city council for action. 5. The proposed trail will be constructed by the city on the designated easement provided by each abutting property owner on that portion of the vacated section of 55th Street North 5470 Marquess Trail1\1 12 90 Marquess a N 2 4 ques 7" 12 22 Marquess Lane N 12108'Marquess Lane N 'Gee Ao.cy\ed c-ovcr- sheet se•?6,`--7-..4?„,„ / 13 22E49 MARQUESS e COVE NORTH' 63,38 74.67 128.25 12003. 131.00 90.00 -n z 5 0 159.00 148.18 147.88 ANNING AVENUE NORTH N iCIINV Id 06 E695911 000 Idad 544.75 CITY OF LAKE EL 271.97 240.00 CITY OF OAK P\RK HEIGHTS 9 0 Lake Etmo City Council June 21, 2005 Agenda Section: Planning, Land Use & Zoning No. 9B Agenda Item: Comp Plan Amend/Rezone/CUP/Variance/Si Plan City Public Works/Water Tower Background Information for June 21, 2005: At its meeting June 13, 2005 the Planning Commission conducted a Public Hearing and adopted recommendations to approve a Comprehensive Plan Amendment (RAD to PF). Rezoning (RR to PF), Conditional Use Permit for governmental facilities in the PF zone, and a variance for exterior building surface for the City of Lake Elmo to construct a 12,800 square foot Public Works/Parks Maintenance Facility (with growth to 30,000 square feet +) and 120 foot/500,000 gallon water storage facility on a 7.3 acre site at the Northeast corner of State Highway 5 and Ideal Avenue. The votes were: Comp Plan/Rezone - 7:1 (Van Zant nay) CUP - 8-0 Site Plan - 8-0 Variance - 5-2-1 (Sedro and Helwig nay, and Deziel abstain) The attached Resolutions and Ordinance reflect the Commission's recommendations. The Minor Subdivision that was also considered is addressed in a separate Council Agenda item (below). The Comprehensive Plan Amendment is subject to Metropolitan Council concurrence, with all other actions dependent thereon. Action items: Motion to adopt: ors-9 1.) Resolution 42005 Approving Comp Plan Amendment 2.) Ordinance #97 -z6v3ing from RR to PF 3.) Resolution # 2005cOpproving CUP 4.) Resolution #2005(5Aproving Variance 5.) Resolution #2005 - Approving Site Plan Attachments: 1. Draft Resolutions and Ordinance 2. Draft Planning Commission Minutes 3. Planning Staff Report 4. Location Map Person onsible: Chfv Time Allocated: Comprehensive Plan Amendment — CITY OF LAKE ELMO: RAD TO PF City of Lake Elmo Washington County, Minnesota Resolution No. 2005- A RESOLUTION GRANTING A COMPREHENSIVE PLAN AMENDMENT GUIDING LAND USE FROM RAD TO PF TO THE CITY OF LAKE ELMO WHEREAS, the City of Lake Elmo has made application for a Comprehensive Plan Amendment, amending the land use guiding from RAD to PF for the following parcel of land; to wit: Legal Description See Exhibit A WHEREAS, the Lake Elmo Planning Commission considered this Comprehensive Plan Amendment request at its June 13, 2005 meeting, and recommended that the Comprehensive Plan Amendment be granted. WHEREAS, the Comprehensive Plan Amendment request was presented to the City Council at its June 21, 2005 City Council Meeting where the following Findings were made: 1. The City has experienced growth of public works and parks maintenance functions as the City has grown in recent years — and will continue to grow into the future. Also, existing City parks and public works maintenance facilities have deteriorated with time, and no longer adequately serve their earlier intended purposes. Those changing conditions dictate the need to designate a site in the Comprehensive Plan to accommodate the new and larger facilities. 2. The City's existing 75,000 gallon elevated water storage in the Old Village is both too small and improperly located to serve the expanded water service area that City growth and environmental consciousness requires. A well-balanced water supply system requires storage to be located remote from the water sources (wells) — preferably at the extreme ends of the system. The proposed site for the water tower would be the most responsive to this criterion given the well locations at the Old Village and at 554' Street North /Manning. In recent weeks it has become apparent that some solution will be required for the private wells in the Tablyn Park area that have tested positive for chemical contamination from the Old Lake Jane Landfill. If City water is to be one of the solutions to be considered, it is imperative that the new elevated storage be near the west edge of the City and near Highway 5. This is one of few sites that would qualify. WHEREAS, the proposed Comprehensive Plan Amendment reflects a change in conditions for the City of Lake Elmo that supports a reguiding of the property described in Exhibit A from RAD to PF. NOW, THEREFORE, BE IT RESOLVED that the land use designation on the Lake Elmo Comprehensive Plan for the foregoing described property is hereby amended from RAD to PF subject to review by the Metropolitan Council. ADOPTED by the Lake Elmo City Council this 21st day of June, 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator EXHIBITA PARCEL A That part of the Northwest Quarter of the Southwest Quarter of Section 16, Township 29 North, Range 21 West, Washington County, Minnesota described as follows: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence South 00 degrees 03 minutes 55 seconds East, bearing oriented to the Washington County Coordinate System, NAD 83, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 115,20 feet to the point of beginning of the parcel of land to be described; thence North 89 degrees 51 minutes 08 seconds East, a distance of 815.00 feet; thence South 00 degrees 03 minutes 55 seconds East, parallel with said west line, a distance of 400.00 feet to its intersection with the north line of State Trunk Highway No. 5; thence South 89 degrees 51 minutes 08 seconds West, along said north line, a distance of 815.00 feet to its intersection with said west line of the Northwest Quarter of the Southwest Quarter; thence North 00 degrees 03 minutes 55 seconds West, along said west line, a distance of 400.00 feet to the point of beginning. This parcel contains 7.484 acres, more or less. This parcel is together with an easement for ingress and egress over, under and across that part of said Northwest Quarter of the Southwest Quarter and over, under and across that part of the Southwest Quarter of the Northwest Quarter of said Section 16 described as follows: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence South 00 degrees 03 minutes 55 seconds East, bearing oriented to the Washington County Coordinate System, NAD 83, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 115.20 feet; thence North 89 degrees 51 minutes 08 seconds East, a distance of 75.00 feet to its intersection with the east line of County State Aid Highway No. 13 as described in Document Number 943070, on file and of record in the Office of the County Recorder, Washington County, Minnesota and to the point of beginning of the easement to be described; thence continue North 89 degrees 51 minutes 08 seconds East, a distance of 58.00 feet; thence North 00 degrees 03 minutes 55 seconds West, a distance of 410.01 feet; thence North 13 degrees 24 minutes 28 seconds East, a distance of 287.57 feet; thence North 00 degrees 03 minutes 54 seconds West, a distance of 150.00 feet to its intersection with a northerly line of that parcel described in Certificate of Title No. 21020 which is on file and of record in the Office of the Registrar of Titles, Washington County, Minnesota; thence South 89 degrees 38 minutes 24 seconds West, along said northerly line, a distance of 125.00 feet to its intersection with said east line of County State Aid Highway No. 13; thence South 00 degrees 03 minutes 54 seconds East, along said east line, a distance of 724.01 feet; thence South 00 degrees 03 minutes 55 seconds East, along said east line, a distance of 115.09 feet to the point of beginning. This parcel is subject to a highway easement for County State Aid Highway No. 13 as described in Document Number 943070. This parcel is also subject to access control to said State Trunk Highway No. 5 as described in Document No. 29016, on file and of record in said Office of the Registrar of Titles, Washington County, Minnesota. CITY OF LAKE ELMO WASHINGTON, MINNESOTA ORDINANCE NO. 97- 15? AN ORDINANCE AMENDING SEC I ION 300.07 "ZONING DISTRICT MAP" OF THE LAKE ELMO MUNICIPAL CODE Section 1. Amendment: Section 300.07 Subd. 3 (A) of the "Zoning District Map" of the Lake Elmo Municipal code is amended to rezone the following described property: INSERT LEGAL DESCRIPTION from Rural Residential (RR) to Public Facilities (PF). Section 2, Effective Date: This ordinance shall become effective upon its passage and publication according to law. ADOPTED, by the Lake Elmo City Council on the day of 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator Published in the Lake Elmo Leader on the day of , 2005. Conditional Use Permit — City of Lake Elmo - 2005 City of Lake Elmo Washington County, Minnesota Resolution No. 2005- 060 A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT A PUBLIC WORKS/PARKS GARAGE AND WATER TOWER TO THE CITY OF LAKE ELMO WHEREAS, the City of Lake Elmo has made application for a Conditional Use Permit allowing construction of a Public Works/Parks Garage and a Water Tower on a parcel zoned PF based on plans staff presented at a Planning Commission Meeting on June 13, 2005, on a parcel of land legally described as: Legal Description See Exhibit A WHEREAS, the Lake Elmo Planning Commission considered this Conditional Use Permit request at its June 13, 2005 meeting, and recommended that the Conditional Use Permit be granted based upon the following Findings: 1. Direct access is provided to a Public street classified by the Comprehensive Plan as Major Collector or Arterial. Access from the site will be to Ideal Avenue a County State Aid Highway and a Collector Street in the City Transportation Plan. 2. The use and location is consistent with the Community Facilities Element of the Comprehensive Plan. The specific location of public facilities is not addressed by the Community Facilities Element of the Lake Elmo Comprehensive Plan. The Community Facilities Element of the 2000-2020 Plan does very specifically address the need for additional elevated water storage at some location (but not adjacent to any of the wells). The Community Facilities and Staffing Report - adopted by the City Council in 2002 — addresses the immediate need for new and expanded Public Works/Park Maintenance Facilities for the City — again not specifying any particular site for the new facilities. No use may exceed a ratio of 3.0 SAC units per 3.5 acres or 235 gallons per day per net acre of land based on the design capacity of all facilities, whichever is more restrictive. Based on the 300 square feet of office space within the proposed structure, a total of 1 SAC unit would be chargeable, based on Metropolitan Council standards. Using a total of maxinnu-n of 10 employees that may some day be located at the site, the wastewater generation will not exceed 38 gallons per day per net acre of the site. In both cases the wastewater generation of the site as proposed (or even if some day expanded by several factors) will be well below the maximum thresholds. WHEREAS, on June 21, 2005, the City Council reviewed the application, the comments by staff, the recommendation of the Planning Commission and determined that the proposed use 1. Would not be detrimental to the health, safety, convenience, or general welfare of the community. 2. It will not cause serious traffic congestion or hazards. 3 It will not seriously depreciate surrounding property values. 4. The proposed use is in harmony with the general purpose and intent of the Lake Elmo Zoning Code and Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED that a Conditional Use Permit is hereby granted by the City Council to the City of Lake Elmo. ADOPTED by the Lake Elmo City Council this 21 day of June, 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2005- 061 A RESOLUTION APPROVING A VARIANCE TO ARCHITECTURAL STANDARDS TO USE METAL SIDING CITY of LAKE ELMO WHEREAS, the City of Lake Elmo has submitted a Section 520 Site Plan for construction of a Public Works and Parks Garage utilizing metal siding as a primary exterior surfacing material, AND WHEREAS, at its June 13, 2005 meeting, the Planning Commission reviewed and recommended approval of this variance per plans presented by staff, as the same on file with the City Administrator. NOW, THEREFORE, J3E IT RESOLVED, that the City Council for the City of Lake Elmo does hereby approve the variance to architectural standards to use metal siding for a Public Works/Parks Garage based upon the recommendation of the Planning Commission and the following Findings: This is a reasonable use of the property. 2. Maintaining the rural character of the city by the use of architectural features and materials is a goal of the city, and the location of this parcel as a gateway point to the city is a unique feature of this property. Granting of the variance will not change the essential character of the neighborhood because the building will be buffered and screened. ADOPTED, by the Lake Elmo City Council on the 21st day of June, 2005, Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2005- OG A RESOLUTION APPROVING THE SECTION 520 SITE PLAN FOR CITY of LAKE ELMO WHEREAS, the City of Lake Elmo has submitted a Section 520 Site Plan for construction of a Public Works and Parks Garage and a Water Tower. WHEREAS, at its June 13, 2005 meeting, the Planning Commission reviewed and recommended approval of this site plan per plans presented by staff, as the same on file with the City Administrator. NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Lake Elmo does hereby approve the Section 520 Site Plan based upon the recommendation of the Planning Commission. ADOPTED, by the Lake Elmo City Council on the 21st day of June, 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator DRAFT Excerpt Minutes for Public Works Garage and Water Tower Public Hearing June 13, 2005 Comprehensive Plan Amendment (and subsequent Rezoning) The City Planner reported that Lake Elmo has had a change in conditions to support this request for a Comprehensive Plan Amendment. He noted that growth in the city means the need for a larger facility, and there are no other suitable PF sites. He also noted that , the Old Village water tank is inadequate as to size and is not in the best location for looping the water supply properly, and the City has an immediate need for the water, including a potential immediate water supply issue for residents south of Highway 5 with contaminated water. He reported that the Maintenance Facility was identified as an immediate need in the Community Facilities Report adopted by the city. In addition, the current public facilities are deteriorating with age. He observed that the proposed location of this parcel provides access to Highway 5 which bisects the community, making it convenient for delivering services to the entire City in a reasonable amount of time. M/S/P, Ptacek/Deziel, To recommend amending the Comprehensive Plan to change the guiding of the 7.3 acre parcel located on the northeast corner of Ideal Avenue.and Highway 5 from RAD to PF. VOTE: 7:1, Nay -Van Zandt. M/S/P, Ptacelc/Lyzenga to recommend rezoning the 7.3 acre parcel located on the northeast corner of Ideal Avenue and Highway 5 to Public Facilities (PF). VOTE: 7:1, Van Zandt, COnditional Use Permit The facilities currently in use by Public Works and Parks for these purposes are deteriorating with age, and the Old Village Water Tower is no longer in the best location for the looping of the water system. The City Planner reported that the proposal complies with the mandatory CUP conditions for a government facility. The subject property has direct access to Ideal Avenue, a collector street, and wastewater generation will not approach the standard of maximum wastewater quantities. M/S/P, PtaceklLyzenga, To recommend approval of the Conditional Use Permit to construct a Water Tower and Public Works/Parks Garage on a parcel of 7.3 acres based upon the city's need for both facilities and the Findings in the Staff Report. VOTE: 8:0. Section 520 Site Plan The City Planner reported that the site plan allows for required setbacks and buffers to be maintained. The drainfield and stormwater retention pond will be outside the fence line. The water tower will be located on one of the highest portions of the parcel. The site and activities will be screened through natural topography and the planting of coniferous trees. He noted that salt washed off trucks will be captured in holding tanks and the water recycled because the state does not allow it to be spilled out onto the ground. M/S/P, Ptacek/Sedro, To recommend approval of the Section 520 Site Plan requested by DRAFT DRAFT the City for the parcel that will hold the new Public Works/Parks Garage and Water Tower based upon its compliance with City Code as to setbacks and buffers and because the impacts to traffic and wastewater will be minimal. VOTE 8:0, Variance to Architectural Standards — Siding Materials The City Planner reported that the requested variance is to allow metal siding as the primary surfacing material for the public works garage designed to look like a barn. He noted that the barn motif is red and standing seam metal provides the appearance, character, color, and design desired with the additional benefit of low maintenance. MS/P, Ptacek/Schneider, To recommend a variance from architectural standards to allow metal siding for the Public Works/Parks Garage because the material is appropriate for rural buildings, it is durable, holds the color well, and requires less maintenance. VOTE: 5:2:1 Nay: Helwig, Sedro the building is lovely but the City should not ask for a variance from our own code. Abstain: Deziel sees Commissioner Sedro's point but did not want to vote against the variance. DRAFT 2 Location Map State Highway 5 RISW IS21W ItiOW Vicinity Map 1200 Scale In Feet ilte &Wog le Ihe rung of a oomplIellan end reproduogan of lead O. new appear Is S,jIJo Wkinloglon Cuny onto.. The strewing ehould be seta for Planate perpeeee onl. Washington penalty le not reasonable tor any Ireccuresam Source:W614.0= C.U.V Swv.yori, OffiM. Mlle (051) 4f1-0073 Portal data based 06 AS408 Information LAKE ELMO PLANNING COMMISSION STAFF REPORT Date: June 7, 2005 for the Meeting of June 13, 2005 Applicant: City of Lake Elmo Location: NE Corner of Ideal Avenue (CSAH #13) and State Highway 5 Requested Action: Comp Plan Amendment, Rezoning, Minor Subdivision, Site Plan, Zoning Variances and Conditional Use Permit Land Use Plan Guiding: RAD Existing Zoning: RR (Rural Residential) Site History and Existing Conditions: The proposed site is a 6.7 acre (net of ROW) portion of 101 acre vacant parcel fronting State Highway 5 and Ideal Avenue, between Ideal and the Wildflower Shores OP neighborhood. In addition to the basic site to which the City will have fee title, the City will also hold a 1 acre access easement parallel to Ideal Avenue, north from the site to access Ideal at the Imation 36th Street North intersection with Ideal. No access is available to the site from Highway 5, and Washington County will not permit access to CSAH #13 between 366 Street and Highway 5. The site is primarily open field, with a scattering of assorted variety small trees along the Ideal Avenue frontage. The site rises to a height of 1022+ adjacent to the Ideal/Highway 5 intersection and falls to 1002 at the northeast corner. No City records appear regarding the specific 6.7 acre site, but there is a surface drainage agreement of record over another portion of the "parent" 101 acres that includes Oakdale, Imation, Valley Branch and the City. There is also a power line easement over the 101 acres that does not impact the specific 6.7 acre site. Discussion and Analysis: The City proposes to construct an 12,800 square foot (expandable to 30,000 square feet) Public Works/Park Maintenance facility and a 500,000 water storage tank on the site. Public Uses such as proposed required a PF land use classification and PF zoning. The City's application therefore proposes a Comprehensive Plan Amendment from RAD to PF and rezoning from RR to PF for the 6.7 acre site. Findings and Recommendations: As noted previously, it has been repeatedly established by the City that both an enlarged Public Works/Parks Maintenance Facility and water storage tower are critical municipal needs. No site now classified PF (other than City Park) or General Business exists in the City that can accommodate both public uses concurrently — with the water tower geographic location in the system grid and ground elevation being the key locational factors. While no error in the current Comprehensive Plan classification of this site is claimed by the City, a change of conditions in support of the reclassification proposed is claimed as follows: 1. As noted above, the City has experienced growth of public works and parks maintenance functions as the City has grown in recent years — and will continue to grow into the future. Also, existing City parks and public works maintenance facilities have deteriorated with time, and no longer adequately serve their earlier intended purposes. Those changing conditions dictate the need to designate a site in the Comprehensive Plan to accommodate the new and larger facilities. 2. The City's existing 75,000 gallon elevated water storage in the Old Village is both too small and improperly located to serve the expanded water service area that City growth and environmental consciousness requires. A well-balanced water supply system requires storage to be located remote from the water sources (wells) — preferably at the extreme ends of the system. The proposed site for the water tower would be the most responsive to this criterion given the well locations at the Old Village and at 55th Street North Manning. 3 In recent weeks it has become apparent that some solution will be required for the private wells in the Tablyn Park area that have tested positive for chemical contamination from the Old Lake Jane Landfill. If City water is to be one of the solutions to be considered, it is imperative that the new elevated storage be near the west edge of the City and near Highway 5. This is one of few sites that would qualify. Should the Commission concur in the applicant's foregoing findings in support of the Comprehensive Plan amendment to PF, the rezoning from RR to PF becomes mandatory per State Statute. As with any proposed use on lands zoned PF, the City will require a Conditional Use Permit as a "Facility for Local, County, or State Government". As with all PF uses there are specific and mandated conditions included in the zoning ordinance. For this type of the facility those conditions are as follow: 1. Direct access is provided to a Public street classified by the Comprehensive Plan as Major Collector or Arterial, Access from the site will be to Ideal Avenue a County State Aid Highway and a Collector Street in the City Transportation Plan. 2. The use and location is consistent with the Community Facilities Element of the Comprehensive Plan. The specific localion of public facilities is not addressed by the Community Facilities Element of the Lake Elmo Comprehensive Plan. The Community Facilities Element of the 2000-2020 Plan does very specifically address the need for additional elevated water storage at some location (but not adjacent to any of the wells). The Community Facilities and Staffing Report - adopted by the City Council in 2002 — addresses the immediate need for new and expanded Public Works/Park Maintenance Facilities for the City — again not specifying any particular site for the new facilities. 3. No use may exceed a ratio of 3.0 SAC units per 3.5 acres or 235 gallons per day per net acre of land based on the design capacity of all facilities, whichever is more restrictive. Based on the 300 square feet of office space within the proposed structure, a total of 1 SAC unit would be chargeable, based on Metropolitan Council standards. Using a total of maximum of 10 employees that may some day be located at the site, the wastewater generation will not exceed 38 gallons per day per net acre of the site. In both cases the wastewater generation of the site as proposed (or even if some day expanded by several factors) will be well below the maximum thresholds. The Site Plan has been reviewed by Staff, both during its design, and again as finalized for this application on this site. Since the site survey was not available until the day this report was drafted, we have found that minor adjustments to the location of structure (assuming the maximum build -out area) and the water tower will be required to maintain the 100 foot buffer to the south and east property lines. With those adjustments assumed the Site plan meets or exceeds all Section 520 site plan and PF zoning district standards. In addition the site plan meets or exceeds applicable standards of other related City codes. Note that "utility transmission services" are exempt from any zoning ordinance height restrictions. Production and transmission of public water is a utility, and water towers an integral component of the service. The variance requested is from provisions of the PF district standards regarding the exterior surfacing of the Public Works/Park Maintenance building. The City proposes use of standing seam metal exterior surfacing for 85% of the exterior of the structure and the roof ; and stone surfacing for the balance. The City argues that the Public Interest of preserving Rural Character is best enhanced by use of these materials in a barn motif. The hardship is unique to this site (or any other site in the community) by way of introducing a structure of sizable scale to a neighborhood without imposing a "commercial" appearance. The requested Minor Subdivision actually involves creation of the 7.484 acre parcel (inclusive of Ideal ROW) and a 168.42 parcel from a 175.80 acre tax parcel. The subject "parent" site for legal purposes includes the 3 M land on both sides of Highway 5 - 101 acres on the north side and 74+ acres on the south side. Contingent on the PF land use reclassification and related rezoning to PF, the 7.484 parcel created is consistent with zoning standards for area and configuration in the PF zone. As with the prior group of applications for these uses on another site, Staff will not offer a specific recommended action since we are employees of the applicant. Planning Commission Actions Requested: Motions regarding a recommendation regarding the Comprehensive Plan Amendment (RAD to PF), Rezoning (from RR to PF) Section 520 Site Plan, PF Conditional Use Permit, Zoning Variance, and Minor Subdivision for the City Public Works/Parks Maintenance Facility and Water Storage Tank, Charles E. Dillerud, City Planner Attachments: 1. Location Map 2. Applicant's Graphics CITY OF LAKE ELMO CONC. W DYS TYP, CONC, STOOP, SEE ARCH., TYP, 1 'I ..... . 4'' STRIPING • * . . . . ..... ..... ...... . • • " 1, . • 1 1 , , • . • . 1 00 \ arch \thogAL2-1—Icleat 5rte-dveg OFFICE . 1 , • t + e. t • . • . • • , • DRAINFIELD 464.30' BAYS 79.94' CONC. APRON, SEE ARCH, TYP. 99,02' HIGHWAY 5 6' CHAIN LINA FENCE 63. )0' ' 'SARO‘SALi'' • •SANISAti STORM WATER ............ -Err PAVEMENT A8 DVE GROUND FUEUNC STATOR. ...... BY OWNER 490.54' (2)-12' SWING CATES CITY LAKE ELP ID E,, LAKE ELMO, MI I ... 11, .1. 1 PUBLIC WOIRI. FACILI1 15 30 I "..cia1 DESIGN DEVELOPME . I . NO DATE ISSUE RECORD I HEREBY CERTIFY THAT THIS PLAN, SPECIFIC OR REPORT WAS PREPARED EIY ME OR MD DIRECT SUPERVISION AND THAT I AM A LICENSED LANDSCAPE ARCHITECT UNDEF LAWS OF THE STATE OF MINNESOTA SfGNATURE: pRiArrED HAW RICHARD L GRAY LIC.MO. 16346 DATE: TKIN 1,1 11 1 ENGINEERS.ARCHITECTS•PLAN N A1,1.510,41.0 (1Z 1,1 I., . 1,, , 1 1 Ili Ill i. DESIGNED 1DRAWN CHECKED CAS SITE PL, L2. 11 1111 11 11 1 11 4,1 1 1111 111 1 1111 1333E LLJ DIY CGMMGN NAME 5 RED MAPLE 1 OHIO BUCKEYE 6 RIVER BIRCH 5 TAMARACK 11 SWAMP WHITE OAK 3 BUR DAK 2 RED DAK 6 SHADBLOW SERVICEBERRY 6 THORNLESS COCKSPUR HAWTHORN 3 RED SPLENDOR CRAB 3 SPRING SNOW CRAB 15 ANNABELLE HYDRANGEA l6 PIERETTE PAVEMENT ROSE 12 RED TWIGGED DOGWOOD 9 NANNYBERRY VIBURNUM 12 SMOOTH SUMAC 11 STAGHORN SUMAC 11 WHITE P1NE 39 RED PINE 16 WHITE SPRUCE (6) RIVER BIRC C. LANDSCAPE DOING 1 6) WHITE PINE IEREITE PAVEMENT ROSE LINE, TYP, (I) BUR OAK (11) SWAMP WHRE OAK \I U` (7) RED PINE (5) WITE PINE PLANT SCHEDULE SCIENTIFIC NAMC ACER RUBRUM AE SCULLIS GLABRAC EL EIS OCCIDENTALIS BETULA NIGRA LARIX LAMINA QUERCUS BICOLOR QUERCUS MACROCARPA QUERCUS RUURA AMELANCHIER CANADENSIS CRATAEGUS CRUS—GALLI VAR. 1NERMIS MALUS 'RED SPLENDOR' MAWS 'SPRING SNOW' HYDRANGEA ARBORESCENS 'ANABELLE' ROSA 'PIERETTE PAVEMENT' CORNUS SER10EA 'DAILEYI' VIBURNUM LENTAGO RHOS GLABRA RHUS TYPHINA PINUS STROBUS PINUS RESINOSA PICEA GLAUCA SUE B&B 2 IV B&B 2 IV 1 B&B 2' 1 B&B 6' 2 Ve' Bali 2 h' B&B 6' B&B 2' B&B 2' B&B 2' POT 18' POT 18' POT 24' POT 24' POT 24' POT 24' B&B 6' B&B 6' B&B 6' (1) 040 BUCKEYE D PINE DRAINFIELD TWIGGED DOGWOOD SOD PLEN00R CRAB SPRING SNOW CRAB ) ANNABELLE HYDRANGEA HAOBLOW SERVICEBERRY (3) SIIADBLOW SERVICEBERRY 2 TIMES DAMETER OF R00T BALL (6) THORNLESS COCKSPUR HAWTHORNE UR OAK PRUNE MAIN LEADER UNE DEAD OR DAMAGED FOLIAGE TREE GRADE AT SAME DE AS IN NURSERY SHREDDED BARK MULCH. 4' MIN. DIA. CIRCLE) RECESS MULCH AT TRUNK. R: 3' MIN, EDGES OF HOLE, CUT STRINGS AND FOLD BACK TOP 1/3 OF BURLAP SACK. REMOVE TOP 1/3 OF WIRE BASKET AFTER SETTING TREE IN DESIRED LOCATION. AERATED TOPSOIL BACKFILL MIX AS SPECIFIED, SOIL AROUND ROOT BALL BASE FIRMLY WITH FOOT S0 ROOT BALL DOES NOT SINK OR SHIFT, NOTE: 1. DO NOT ALLOW AIR POCKETS TO FORM WHEN BACK FILUNG, 2. DO NOT HEAVILY PRUNE THE TREE AT PLANTING. SEE SPECIFICATIONS. TYPICAL DECIDUOUS TREE DETAIL PLACE MIN. 3' TRIP SOD NEXT TO ALL GRAVEL/PAVED AREAS, TYP, SUMAC , a 0 (2) RED MAPLE INFILTRATION BASIN RED PINE DO NOT CUT MAIN LEADER SET TREE PLUMB; STAKING AND GUYING OPTIONAL PRUNE DAMAGED FOLIAGE ONLY, GROUND LINE TO BE THE SAME AS AT NURSERY.' 6' SHREDDED BARK MULCH. (3' MINIMUM DIAMETER CIRCLE) RECESS MULCH BY TRUNK CUT STRINGS & FOLD BURLAP DACK, FERTILIZE AS NECESSARY. SUBGRADE 12' MIN. PLANTING SOIL SCARIFY PLANTING PIT WALLS AND BOTTOM. T STORM WATER (9) NANNYBERRY VIBURNUM (3) RED MAPLE (8) WHITE SPRUCE (8) WHITE SPRUCE WATER TOWER 11l R NOTES: 1. PLACE 6' IUPSUIL UN ALL DISTURBED AREAS EXCEPT IN INFILTRATION BASINS. 2. PLACE S0D WHERE SHOWN ON PLANS AND 1N 3' WIDE MINIMUM STRIP AROUND ALL GRAVEL & PAVED AREAS, 3. SEED INFILTRATION BASINS WITH MNEDT SPEC 3876, MIXTURE 25B, SECURE WITH MNDOT SPEC 3885, EROSION CONTROL BLANKET, CATEGORY 2, STRAWS. 4. SEED ALL OTHER AREAS WITH MNDOT SPEC 3876, MIXTURE 30B—W'. PRUNE DEAD OR DAMAGED FOUAGE; MAINTAIN NATURAL FORM OF PUNT. EE GRADE AT SAME E AS IN NURSERY. 4' SHREDDED BARK MULCH THROUGHOUT ENTIRE PLANTING BED. G0 NOT ALLOW MULCH TO COME IN CONTACT WITH TRUNK, SCARIFY ROOT BALL TO PREVENT BINDING. WELL AERATED TOPSOIL BACKFILL MIX AS SPECIFIED. AMP SOIL MOUND ROOT BALL RASE FIRMLY WfT11 FOOT SO ROOT BALL DOES NOT SINK OR SHIFT, NOTE; I. DO NOT ALLOW AIR POCKETS TO FORM WHEN BACK FILLING, 2. DO NOT HEAVILY PRUNE AT PLANTING. SEE SPECIFICATIONS. TYPICAL CONIFEROUS TREE DETAIL �3--- TYPICAL SHRUB DETAIL 1 CR1 of LAKE 1lI ELM© CITY LAKE ELI' IDEA LAKE ELMO, MI ILL . , II ,. III , 1. I I n. I :1 :: II„ 1 1 1 :1 PUBLIC WORI.< FACILIT 0 15 30 60 1 "" 60' DESIGN DEVELOPME NCI DATE JSSUERECORD I HEREBY CERTIFY THAT THIS PLAN, SPECIFIC OR REPORT WAS PREPARED BY ME OR UND' DIRECT SUPERVISION AND THAT I AM A LICENSED LANDSCAPE ARCHITECT UNDEF LAWS OF THE STATE OF MINNESOTA SIGNATURE: PRINTED NAME: RICHARD L. GRAY Lf0. NO.: 16346 DATE: • TKD1 ENGINEERS • ARCHITECTS ■ PLANN w74 1MOr.rA' MI [Aar MM Ot P..100104110 103g ,111 1, DESIGNED DR6WN CHECKED RLG CAS LAN D SCAI PL1 L2. 1333E Lake Elmo City Council June 21, 2005 Agenda Section: Planning, Land Use & Zoning No. 9C Agenda Item: Minor Subdivision — City/3M Background Information for June 21, 2005: The 3M Corporation has agreed to convey a 7.5 acre portion of a 175.8 acre tax parcel to the City by donation. By prior action the City has approved the land use classification and rezoning of the parcel to be conveyed from RAD/RR to PF/PF. Therefore the parcel to be conveyed (and the remainder parcel) now complies with the minimum parcel standards for the respective zoning districts — 10 acres for RR and no minimum specified for PF. The Planning Commission considered this Minor Subdivision concurrent with its consideration of the several land use and site plan actions on June 13„ 2004, and recommends approval of the Minor Subdivision as proposed. Action items: Motion to adopt Resolution 42005 - approving the division of an existing 175 acre parcel into parcels of 7.5 acres and 168.3 acres. Attachments: 1. Draft Resolution #2005 - Approving Minor Subdivision 2. Draft Planning Commission Minutes of June 13, 2005 Person res sible: City Time Allocated: aP 1 1 i OAKDALE 1 FARIS& 2ND i 1 1 C /C I armor r I 5 I OW1.0r 0 , NOV ViVW 00.041 WON 1 raIngett.100. .14.4.016.1.10. I 3 4 3 1 :41743.13 I -1- 1 a i 1 i-fi AVENUE NORTH S kit No. 13 .190.70,it mator a - mu* =1.7.r"11 of CITY OF LAKE ELMO Washington County, Minnesota Resolution No. 2005-K3 A RESOLUTION GRANTING A MINOR SUBDIVISION TO THE CITY OF LAKE ELMO WHEREAS, the City of Lake Elmo has made application for a Minor Subdivision for the following parcel of land: to wit: (See Exhibit A Attached) WHEREAS, the Lake Elmo Planning Commission considered this minor subdivision request at its June 13, 2005 meeting and recommended that the minor subdivision be granted. WHEREAS, the Minor Subdivision request was presented to the City Council at its June 21, 2005 City Council meeting. NOW, THEREFORE, BE IT RESOLVED, that this minor subdivision which creates the parcels as described in Exhibit A is granted. ADOPTED by the Lake Elmo City Council this 21 day of June, 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator Minor Subdivision — CITY OF LAKE ELMO DRAFT Excerpt Minutes for Public Works Garage and Water Tower Public Hearing June 13, 2005 Comprehensive Plan Amendment (and subsequent Rezoning) The City Planner reported that Lake Elmo has had a change in conditions to support this request for a Comprehensive Plan Amendment. He noted that growth in the city means the need for a larger facility, and there are no other suitable PF sites. He also noted that , the Old Village water tank is inadequate as to size and is not in the best location for looping the water supply properly, and the City has an immediate need for the water, including a potential immediate water supply issue for residents south of Highway 5 with contaminated water. He reported that the Maintenance Facility was identified as an immediate need in the Community Facilities Report adopted by the city. In addition, the current public facilities are deteriorating with age. He observed that the proposed location of this parcel provides access to Highway 5 which bisects the community, making it convenient for delivering services to the entire City in a reasonable amount of time. MIS/P, Ptacek/Deziel, To reconunend amending the Comprehensive Plan to change the guiding of the 7.3 acre parcel located on the northeast corner of Ideal Avenue and Highway 5 from RAD to PF. VOTE: 7:1, Nay -Van Zandt. M/S/P, Ptacelc/Lyzenga to recommend rezoning the 7.3 acre parcel located on the northeast corner of Ideal Avenue and Highway 5 to Public Facilities (PF). VOTE: 7:1, Van Zandt. Conditional Use Permit The facilities currently in use by Public Works and Parks for these purposes are deteriorating with age, and the Old Village Water Tower is no longer in the best location for the looping of the water system. The City Planner reported that the proposal complies with the mandatory CUP conditions for a government facility. The subject property has direct access to Ideal Avenue, a collector street, and wastewater generation will not approach the standard of maximum wastewater quantities. M/S/P, Ptacek/Lyzenga, To recommend approval of the Conditional Use Permit to construct a Water Tower and Public Works/Parks Garage on a parcel of 7.3 acres based upon the city's need for both facilities and the Findings in the Staff Report. VOTE: 8:0, Section 520 Site Plan The City Planner reported that the site plan allows for required setbacks and buffers to be maintained. The drainfield and stormwater retention pond will be outside the fence line. The water tower will be located on one of the highest portions of the parcel. The site and activities will be screened through natural topography and the planting of coniferous trees. He noted that salt washed off trucks will be captured in holding tanks and the water recycled because the state does not allow it to be spilled out onto the ground. MIS/P, Ptacelc/Sedro, To recommend approval of the Section 520 Site Plan requested by DRAFT DRAFT the City for the parcel that will hold the new Public Works/Parks Garage and Water Tower based upon its compliance with City Code as to setbacks and buffers and because the impacts to traffic and wastewater will be minimal. VOTE 8:0. Variance to Architectural Standards — Siding Materials The City Planner reported that the requested variance is to allow metal siding as the primary surfacing material for the public works garage designed to look like a barn. He noted that the barn motif is red and standing seam metal provides the appearance, character, color, and design desired with the additional benefit of low maintenance. MS/P, Ptacek/Schneider, To recommend a variance from architectural standards to allow metal siding for the Public Works/Parks Garage because the material is appropriate for rural buildings, it is durable, holds the color well, and requires less maintenance. VOTE: 5:2:1 Nay: Helwig, Sedro the building is lovely but the City should not ask for a variance from our own code. Abstain: Deziel sees Commissioner Sedro's point but did not want to vote against the variance. DRAFT 2 FLake Elmo City Council June 21, 2005 Agenda Section: Planning, Land Use & Zoning N . 9D Agenda Item: Final Plat and Development Agreement — Cardinal View Background Information for June 21, 2005: The City Council approved the Preliminary Plat (and Comprehensive Plan Amendment/Rezoning to RE) for this 7 lot (6 new lots) plat on a 23.5 acre site north of 15th Street and adjacent to the Regional Park. The extensive delay in presenting the Final Plat has been the result of a lengthy delay by the Metropolitan Council in review of the Comprehensive Plan Amendment . The documentation was submitted to the Metropolitan Council on January 13 and the confirming letter from the Metropolitan Council was not received by the City until May 10, No Final Plat could be approved by the City in the meantime, The Final Plat, construction plans, and Development Agreement have been reviewed by the City Engineer and City Attorney (as applicable), and have been recommended for approval. The applicant has advised Staff that he desires to address the City Council regarding the amount of the Public Use Dedication fee -in -lieu specified by the Development Agreement draft. The draft Agreement specifies a Public Use Dedication Fee of $45,220. This amount is based on the pre -development appraised value of the site (less the existing homestead) of $646,000, and the City Code Public Use Dedication provision of 7% of pre -development value as Public Use Dedication fee for RE zoned plats. The applicant will note that on a per platted lot basis, this calculated fee significantly exceeds what he paid per lot on his earlier and larger plat to the west. The Code clearly specifies the method for determining fees -in -lieu to be based on pre -development appraised value where more than 3 lots are created. Action items: Motion to adopt Resolution #2005 — approving the Final Plat and Development Agreement of Cardinal View. Attachments: 1. Draft Resolution #2005 — Approving Plan and DA 2. City Council Resolution Approving Preliminary Plat 3. Draft Development Agreement 4. Plat Graphic Time Allocated: CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2005- (I A RESOLUTION APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT OF CARDINAL VIEW WHEREAS, Tom Wiener of D & T Development, Wayne W. and Patricia E. Marzolf, and Joni K. Foster and Douglas R. Troupe have made application for a Final Plat to create seven residential building lots on two parcels with a combined area of 23.49 acres. The property is generally located on the north side of 15111 Street and westerly of the Lake Elmo Park Reserve, and includes the property addressed as 9250 151h Street North. The combined parcels are legally described as follows: Combined Parcel Legal Description That part of Government Lot 2 and that part of the SW 1/4 of the NW 1/4, Section 27, Township 29, Range 21, Washington County, Minnesota, which part lies south and west of the following described line: Commencing at the East Quarter corner of said Section 27; thence on a grid bearing of South 00 degrees 43 minutes 04 seconds East, along the east line of said Section 27 a distance of 657.18 feet to the point of beginning of the line to be described; thence South 89 degrees 11 minutes 51 seconds West 2125.75 feet; thence South 00 degrees 42 minutes 41 seconds East 153.25 feet; thence South 89 degrees 11 minutes 51 seconds West 1113.73 feet; thence North 34 degrees 41 minutes 56 seconds West, 695.58 feet; thence North 00 degrees 42 minutes 41 seconds West, 466 feet; thence North 67 degrees 22 minutes 53 seconds West 1450.82 feet; thence North 00 degrees 33 minutes 40 seconds West 219.31 feet; thence South 89 degrees 11 minutes 48 seconds West 317.27 feet more or less to a point on the west line of said Section 27 distant 1029.01 feet north of the West Quarter corner of said Section and there ending. WHEREAS, at its December 13, 2004 meeting, the Planning Commission reviewed and unanimously recommended approval of the Preliminary Plat of 23.49 acres as a residential development of seven building lots. WHEREAS, the Final Plat of CARDINAL VIEW was presented to the City Council at its June 21, 2005 City Council Meeting where the Final Plat was approved. NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Lake Elmo does hereby approve and accept the Final Plat and Development Agreement of CARDINAL VIEW, as the same on file with the City Administrator, based on the following Conditions: 1. Compliance with the recommendations of the City Engineer. ADOPTED, by the Lake Elmo City Council on the 21' day of June, 2005. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2005-006 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF CARDINAL VIEW WHEREAS, Tom Wiener of D & T Development, Wayne W. and Patricia E. Marzolf, and Joni K. Foster and Douglas R. Troupe have made application for a Preliminary Plat to create seven residential building lots on two parcels with a combined area of 23.49 acres. The property is generally located on the north side of 15th Street and westerly of the Lake Elmo Park Reserve, and includes the property addressed as 9250 15th Street North. The combined parcels are legally described as follows: Combined Parcel Legal Description That part of Government Lot 2 and that part of the SW 'A of the NW 1/4, Section 27, Township 29, Range 21, Washington County, Minnesota, which part lies south and west of the following described line: Commencing at the East Quarter corner of said Section 27; thence on a grid bearing of South 00 degrees 43 minutes 04 seconds East, along the east line of said Section 27 a distance of 657.18 feet to the point of beginning of the line to be described; thence South 89 degrees 11 minutes 51 seconds West 2125.75 feet; thence South 00 degrees 42 minutes 41 seconds East 153.25 feet; thence South 89 degrees 11 minutes 51 seconds West 1113.73 feet; thence North 34 degrees 41 minutes 56 seconds West, 695,58 feet; thence North 00 degrees 42 minutes 41 seconds West, 466 feet; thence North 67 degrees 22 minutes 53 seconds West 1450.82 feet; thence North 00 degrees 33 minutes 40 seconds West 219.31 feet; thence South 89 degrees 11 minutes 48 seconds West 317.27 feet more or less to a point on the west line of said Section 27 distant 1029.01 feet north of the West Quarter corner of said Section and there ending. WHEREAS, at its December 13, 2004 meeting, the Planning Commission reviewed and unanimously recommended approval of this application to plat 23.49 acres as a residential development of seven building lots. WHEREAS, the Preliminary Plat of CARDINAL VIEW was presented to the City Council at its January 4, 2005 City Council Meeting where the following Finding was made: The proposed Preliminary Plat generally complies with Section 300 standards for a Residential Estates Development and the subdivision design standards of Section 400 of the Lake Elmo Municipal Code. NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Lake Elmo does hereby approve and accept the Preliminary Plat of CARDINAL VIEW, per plans that staff dated December 8, 2004 and December 28, 2004, as the same on file with the City Administrator, based on the following Conditions: 1 Compliance with the recommendations of the City Engineer and City Attorney. 2. Compliance with the recommendations of the Valley Branch Watershed District, as found by the City to be appropriate. 3 Inclusion (or enlargement if found to be necessary by the City Engineer) of -trail rights to the City within the drainage and utility easement along 15th Street North, 4. Applicant to provide additional tests to verify 20,000 square feet of proposed Lot 7 to be suitable for septic drainfield purposes prior to submission of the Final Plat. ADOPTED, by the Lake Elmo City ATTEST. artin Ra min'strator Dean Johnston, Mayor tt 0 f . 60TH ST N ; 4-- .LEJ I Lfl • i 1 I 166TH S. 11 I --1 ttrt—t't THE CITY OF LAKE ELMO Watershed Districts owns Creek Watershed District outh Washington Watershed District Valley Branch Watershed District Data Provided By The City of Lake Elmo Map Prepared Sr Washington County cis Support Unit 06/07/2001 0 0,25 0.5 0.75 Miles Map 3 50 DRAFT DEVELOPMENT AGREEMENT CITY OF LAKE ELMO CARDINAL VIEW 1.00 Parties. This Agreement is dated the day of . 2005, and is entered into by and between CITY OF LAKE ELMO, a Minnesota municipal corporation (herein the "City"); and D Et T DEVELOPMENT, a Minnesota limited Liability company (herein the "Developer"). 2.00 Property Description. The Developer represents that it is the record fee owner of property described on Exhibit A, attached and incorporated herein, which will be platted as Cardinal View. 3.00 Final Plat Approval. On the day of , 200_, the City Council approved the final plat of Cardinal View, which is attached and incorporated as Exhibit B. The City's approval was conditioned upon the Developer entering into this Development Contract. 4.00 Terms and Conditions. NOW, THEREFORE, in reliance upon the representations contained herein; in compliance with the City's Zoning and Subdivision Regulations; and in consideration of the mutual undertakings herein expressed, the parties agree as follows: 4.01 Developer Improvements. The Developer shall construct the following improvements in compliance with plans and specifications which have been reviewed and approved by the City's Consulting Engineer, which are attached and incorporated herein as Exhibit C: A. Site Grading and Turf Restoration. Site grading improvements shalt and turf restoration shall be in compliance with conditions attached to the Valley Branch Watershed District permit for this project. B. Landscaping. Developer shalt complete all landscaping improvements on or before the 31st day of October, 2005. C. Storm Sewer. Storm sewer improvements include all necessary storm sewers, catch basins, culverts, and other apparatus. Storm sewer improvements shall be completed by the 315t day of October, 2005. D. Street Improvements. Street improvements shall be completed by the 31st day of October, 2005. The final wear course of the street shall be completed by the 31st day of October, 2006. E. Street Sins. The City will order and install street signs. The Developer shall pay for all costs incurred by the City. 4.02 Estimated Cost of Developer Secured Improvements. The estimated costs of Developer constructed improvements are as follows: Improvement Estimated Cost Site Grading/Turf Restoration 0.00 Landscaping Storm Sewer $ 41,160.00 Street Improvements $ 44,112.00 Street Signs 300.00 Subtotal $ 85,572.00 Totat Security Required (125% of Improvements) $ 106,965.00 4.03 Improvement Security. Prior to the City's endorsement of approval on the final plat, the Developer shall deposit security with the City Administrator in an amount equal to 125% of the City Engineer's estimate of the cost of constructing the Developer secured improvements which have not been completed and accepted by the City prior to final plat approval. The security may be in the form of a cash escrow fund, a performance bond, or a letter of credit. The form of security shall be approved by the City Attorney. 4.04 Reduction of Security. Upon completion of required improvements for the Property and acceptance by the City, the City Council shall reduce the amount of security for the completed improvements provided that in no case shall the total remaining security be equal to less than 125% of the estimated costs of the incomplete improvements. 4.05 Administrative Fees. Developer agrees to pay an administrative fee to the City in an amount equal to 2.50% of the Developer's secured improvements. The administrative fee for this project equals $2,139.30. 4.06 Utility Company Improvements. The utility improvements include underground gas, electric, and telephone service as installed by the appropriate utility company at the direction of the Developer. The Developer shall arrange for the installation of underground gas, electric, telephone and cable television after the first lift of asphalt is complete 2 but before the final lift is started. Utility improvements shall be completed by the 31st day of October, 2005. 4.07 Recording Requirements. Prior to the conveyance of any of the lots in Cardinal View, and except as hereinafter provided; prior to the issuance of any development permits, the Developer shall provide the City with evidence that the following documents have been recorded: A. The Plat; and B. Trail easement, in a form approved by the City's Attorney. 4.07 Public Use Dedication. The Developer agrees to pay a public use dedication fee in the amount of $45,220. 4.08 Inspection. The City, through its City Engineer, shall provide for competent inspection during construction of publicly dedicated infrastructure. Developer shall pay the City the amount of $5,100.00 to compensate the City for construction inspection services. The City Engineer shall make periodic visits to the site to insure that the Developer and its contractor are in compliance with the terms of this Agreement. The City Engineer shall be provided a minimum of 24 hours notice prior to the commencement of underground pipe laying; and prior to subgrade, gravel base, and bituminous surface construction. Developer's failure to comply with the terms of this section shall permit the City Engineer to issue a stop work order which may result in rejection of the work and which shall obligate the Developer to take all reasonable steps, as directed by the City's Engineer, to insure that the improvements are constructed and inspected pursuant to the terms of this Agreement; and shall further result in the assessment of a penalty in an amount equal to 1%, per occurrence, of the amount of security required in section 4.03 of this Agreement. 4.09 Prior Land Occupancy.. No Certificate of Occupancy shall be issued for any homes until the first wear course of a public street is completed and approved by the City Engineer. If homes are occupied prior to completion of street improvements and acceptance by the City, Developer shall provide all maintenance necessary for such streets including snowplowing, until final acceptance by the City. 4.10 BindinQ Effect. The terms and provisions of this agreement shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Property. This Agreement, at the option of the City, shall be placed of record so as to give notice thereto to any subsequent purchasers and encumbrancers of all or any part of the Property and all recording fees, if any, shall be paid by the Developer. 4.11 Notices. Whenever in this Agreement notice is required to be given by one party to the other, such notice shall be delivered personally or shall be sent by certified mail, return receipt requested to the following addressees. Such notice shall be deemed timely given when delivered personally or when deposited in the mail in accordance with this section. If to the City: Mr. Martin Rafferty City Administrator City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 If to the Developer: Mr. Thomas Wiener D T Development, LLP 533 Hayward Ave., North, Suite 100 Oakdale, MN 55128 4.12 Incorporation by Reference. All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein. 4.13 Default. The occurrence of any of the following shall be considered an "event of default" in the terms and conditions contained in this Agreement: A. Failure of the Developer to comply with any of the terms and conditions contained in this Agreement. B. The failure of the Developer to comply with any applicable ordinance or statute with respect to the development of the Property. 4.14 Remedies. Upon the occurrence of any event of default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: 4 City may make advances or take other steps to cure the default, and, where necessary, enter the Property for that purpose. The Developer shall pay all sums so advanced or expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of 10% per annum. No action taken by the City pursuant to this section shall be deemed to relieve the Developer from curing any such default to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. The Developer shall save, indemnify, and hold harmless, including reasonable attorney fees, the City from any liability or other damages which may be incurred as a result of the exercise of the City's rights pursuant to this section. B. Obtain an Order from a Court of competent jurisdiction requiring the Developer to specifically perform its obligations pursuant to the terms and provisions of this Agreement. C. Exercise any other remedies which may be available to it including an action for damages. D. Withhold the issuance of any or all building permits and/or prohibit the occupancy of all buildings) for which permits have been issued. In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, the Developer shall pay to the City all fees and expenses, including reasonable attorney, engineering and consulting fees, incurred by the City as a result of the event of default, whether or not a lawsuit or other action is formally taken. IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed as of the date and year first above written. CiTY OF LAKE ELMO, a Minnesota municipal corporation ATTEST: Dean Johnston, Mayor Martin Rafferty City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF On this day of , 2005, before me, a notary public within and for said county, personally appeared Dean Johnston and Martin Rafferty, to me known to be respectively the Mayor and City Administrator of the City of Lake Elmo, and they executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of City of Lake Elmo. Notary Public D Et T DEVELOPMENT, LLP By: Thomas Wiener Its: Manager STATE OF MINNESOTA ) ) ss. COUNTY OF On this day of , 2005, before me, a notary public within and for said county, personally appeared Thomas Wiener, to me known to be the Partner of D Et T Development, LLP a Minnesota limited liability partnership, and he executed the foregoing instrument and acknowledged that he executed the same by authority of and on behalf of the partnership. THIS INSTRUMENT WAS DRAFTED BY: PETERSON, FRAM a BERGMAN, P.A. (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 FAusers\Janice1Jerry\LE\Cardinal View Development Agreement.cloc Notary Public 6 EXHIBIT A LEGAL DESCRIPTION That part of Government Lot 2 and that part of the SW 1/4 of the NW 1/4, Section 27, Township 29, Range 21, Washington County, Minnesota, which part lies south and west of the following described line; Commencing at the East Quarter corner of said Section 27; thence on a grid bearing of South 00 degrees 43 minutes 04 seconds East, along the east line of said Section 27 a distance of 657.18 feet to the point of beginning of the line to be described; thence South 89 degrees 11 minutes 51 seconds West 2125.75 feet; thence South 00 degrees 42 minutes 41 seconds East 153.25 feet; thence South 89 degrees 11 minutes 51 seconds West 1113.73 feet; thence North 34 degrees 41 minutes 56 seconds West, 695.58 feet; thence North 00 degrees 42 minutes 41 seconds West, 466 feet; thence North 67 degrees 22 minutes 53 seconds West 1450.82 feet; thence North 00 degrees 33 minutes 40 seconds West 219.31 feet; thence South 89 degrees 11 minutes 48 seconds West 317.27 feet more or less to a point on the west line of said Section 27 distant 1029.01 feet north of the West Quarter corner of said Section and there ending. 7 1. 1 1111 1 1 1.1. 1.111 5R1800AL SCALE WCH 100 FEET ilL1.1 „ 44 2A0 ' - -- — — — — WASHINGTON COUNTY casr IRON MONUMENT I I AT NORTHWEST COR, SEC 27, r 29, R 21 re I- N ro N' z 00'15'387 E WASHINGTON orne am r AT WEST 1/4 COR, SEC 27, T 29, R 21 '33.00 7:5 T H S TREE T NORTH DEED S691148"W 317.27 N B9°53 '57" E 317.96 2 N 90110'00- W 6.59- 1 R-,7000 1 L-69.56 11 0-565706- P-S5226'35-M, R-70.00 L.T96,79 A-16104W Ce=6560719-111 R-70.00 1..12Z52 6.1001071f" CEEN4901'16'4, 20 FOOT TRAIL EASEMENT 20 RECORDED AS POC. NO, 72163 N 8959'17- W CARDINAL VIEW N 89.59'26" E 2346.36 NORTH UNE SEC 27, 1- 29, 4127 C.S.,N6.310.5.26-H L-30.21 A93.30" 19 5 0000'43- W 29.96 SOLITH f.INE NW 1/4- SEC 27. r E9, R 21 NORTH LINE SW 1/4 SEC Tr, r 29, R 21 -zsar z* 41 5 15TH STREET NORTH 15TH STREET NORTH ; N 69°59'17" W • 5 • —269.91— 1852.27 14 09'6914" W WASHINGTON COUNTY CAST IRON MONUMENT AT MEANDER COR. NO. 9 NORTH LINE SEC 27, T 29, R 21 -44E36-4 675,05 33 EASEMENT DETAIL IMA09079 OWN EASEMENTS ADD SHOW THUS; 10 IR BEARD S FEET IN RUM AND AOJORYND sar LOY [NM It REM 10 DEER IN MOM AND MOWN MONT 70743*47409 SUBDRIDOR BOUNDARY IANYD MESS 01WIDNX ANDYDAIRD AY RYE AUT. Fo z, Freeman, Erickson, Inc. LAND PLANNING • SURVEYING • ENGINEERING 5620 MEMORIAL AVENUE NORTH STILLWATER, MINNESOTA 55082 Phone (651) 439,8833 Fax (651) 430,9331 „ 20 33,00 47411,16 719 .r 4 • d BENCHMARK 1020.28 ,, • 0,4\: - - STEEL NAIL 14117-I WASHER INSCRIBED FREEMAN RLS 16989 +/- 356 FEET EAST OF SECTION CORNER +/- 4.5 FEET NORTH OF SECTION LINE 66 8959'17" E 3628.25 LEGEND DENOTES)} INCH X 14 INCH IRON PPE NONLWENT SEE NARKED WIN A RIASRc CAP ASIStRinED EREFJLAN LS 169119-, UNLEsS NICWN 07047411057 • rouhro 2 I/2 INCH OIANETER ALLMVERA cAP Nuns) '1191.571 CO SURVEYOR POUNDARY CORNER RLS 12279- DEED 00CA1FS PRECDON ANWOR DISTANCE PER REPORDED LIESCROPRON EV 6601.14ENT NO 338329 NOTES OFIDITATION or ILES BEARS19 SYSTEM IS 9A515 oN DIE WASHWCTEW COUNTY COORDWATE 5E31E74 NA5 55 01 VICINITY MAP SEC, 27 T29N, R21W SITE 11 2 bo 15111 51REET STREET 34 WASHINGTON COUNTY CAST IRON MONUMENT AT EAST 1/4 CORNER SEC 27, T 29, R 21 NEI/4 SEI/4 SCALE SMI MiJ . .11 1 I I .111 I 1 1, IP 111 1 1 1 CARDINAL VIEW SHEET 2 OF 2 Lake Elmo City Council June 21, 2005 Agenda Section: Planning, Land Use & Zoning No. 9E Agenda Item: Extended Construction Working Hours - Tapestry Background information for June 2.1, 2005: On June 7 the City Council approved a temporary extension of construction working hours for the developers of the Tapestry subdivision. A condition of that extension was that the developer provide the City evidence of the "financial hardship" that has or will result if the extension of working hours is not continued beyond June 21. The City Code does not provide guidance as to what degree of "financial hardship" a developer must incur to qualify for the extended working hours. The Tapestry developer has met with City Staff and provided certain financial data demonstrating the hardship that has resulted from delays to construction while awaiting PCA review of the sanitary sewer permit for the project. The Tapestry project financing and construction "start" was structured on the basis of the "usual" 6 month review cycle (that alone seeming inordinate) by PCA. City Staff monitoring of previous PCA permit applications, and prior conversations with PCA staff, confirnis that 6 months is the normal window for sewer permit processing. Tapestry officials have presented evidence that the PCA review process extended 47 days beyond the normal 6 month review window in the case of Tapestry, While technically illegal (and risky), we know ofdevelopers that have proceeded with utility construction without PCA permit approval in hand. The Tapestry developer decided to comply with the statute and await the PCA permit before beginning construction of the sewer laterals and treatment system. We have been supplied written evidence (of a confidential/proprietary nature) that the 47 day delay noted above will result in over $50,000 in added construction loan interest alone. While the developer's utility contractor has been gracious to date regarding his expenses for the delay, other aspects of the project assumed by the 6 month permit schedule will be compromised at costs that are difficult to forecast — delayed lot closings/lost sales etc. The Tapestry developer requests the City Council approve a continuation of the extended working hours on the project for 50 days from the June 7 City Council meeting — to July 25. The requested "extra" hours would be to 8:30 PM (from 6:00 PM) on weekdays, and 1:00 PM to 5:00 PM on Saturdays. No Sunday or holiday waiver for working on the site is requested. Action items: City Council action by Motion to either terminate authority for - extended working hours at Tapestry, or extend authority (per Section 1370) until July 25 for 8:30 PM weekdays, and 1:00 PM to 5:00 PM Saturdays — no Sunday or holiday work. Attachments: 1. Section 1370 of the City Code Time Allocated: Lake Elmo Municipal Code Chapter 13 - Municipal Regulations Section 1370 -Noise Control Chapter 13 Municipal Reulations Section 1370 - Noise Control 1370,01 Noise Prohibited. It shall be unlawful to make, continue, or cause to be made or continued, any noise in excess of the noise levels set forth unless noise is reasonably necessary to preserve life, health, safety, or property. 1370.02 Measurement of Noise. Any activity not expressly exempted by this Section which creates or produces sound regardless of frequency exceeding the ambient noise levels of the property line of any property (or if a condominium or apartment house within any adjoining apartment) by more than six (6) decibels above the ambient noise levels as designated in the following table at the time and place and for the duration then mentioned, is a violation of this Section, but any enumeration in this Section is not exclusive. Duration of Sound 6:00 P.N. - 7:00 A.M. Residential District and 10:00 P.M. - 7:00 7:00 A.M. - 6:00 P.M. 6:00 P.M.- 7:0D A.M. A.M (all districts) (all other districts) (residential districts) Less than 10 minutes 75,elb Between 10 minutes and 2 hours In excess of 2 hours 2/18/97 70 db 60 db 70 db 60 db 60 db 50 db 50 db 40 db In determining whether a particular sound exceeds the maximum permissible sound level in the above table: (1) sounds in excess of the residential district limitations as measured in a residential district or other districts; (2) during all hours of Sunday and state and federal holidays, the maximum allowable decibel levels for residential districts are as set forth in Column 111 of the table. 1370.03 Construction Eouinment. Except as stated, no pile driver, jackhammer, or other construction equipment shall be operated between the hours of 6:00 P.M. to 7:00 A.M. on weekdays and during any hours on Saturdays, Sundays, and state and federal holidays. No such equipment shall be operated at any time if the sound level from the operation exceeds one hundred (100) decibels measured along any property line. However, if the decibel maximum sound limit is reduced to ninety-five (95) decibels effective the second anniversary of the enactment of this Cod; and ninety (90) decibels effective the fourth anniversary; and the operation of the equipment conforms to the maximum allowable sound levels as stated in this section, it may be operated during the above prohibited hours and days. When any of the above named equipment is used for any purpose other than construction, the ambient noise levels apply. 1370-1 - Lake Elmo Municipal Code Chapter 13 - Municipal Regulations Section 1370 -Noise Control No internal combustion engine or any other power unit when operated in connection with construction or demolition equipment shall be operated at any time other than at the times as set forth in this section and any sound emitted from any such engine or power unit shall not exceed eight -three (83) decibels measured . along the property line. If an emergency situation exists or if substantial economic loss would result to any person unless allowed additional hours of equipment operation, a special permit may be granted for extended hours of operation of the construction equipment and internal combustion engine or power unit as follows: A. In the event of an emergency situation a permit may be granted for the operation during any hour of any day for a period not to exceed three (3) days or less while the emergency continues. This permit may be renewed for periods of three (3) days or less while the emergency continues. B. In the event of a determination of substantial economic loss to a person, a special permit may be granted for the operation throughout the hours of 7:00 A.M. to 9:30 P.M, on weekdays and throughout the hours of 1:00 P.M. to 5:00 P.M. on Saturdays, Sundays, and state and federal holidays upon the condition that while any construction equipment, internal combustion engine, or power unit is in operation, its location shall not -be less than six hundred (600) feet in any direction from any dwellings, except that if while any such construction equipment, internal combustion, or power unit is in operation, its location shall be no less than one thousand two hundred (1,200) feet in any direction from any dwelling, a permit may be granted for operation during any hour of any day. 1370.04 Outdoor Imnlements. Except as stated, any power lawn mower, snowblower, power hedge clipper, power saw, or other such implement, designed primarily for outdoor use, shall be operated only between the hours of 7:30 A.M. to 9:00 P.M. on weekdays, or between the hours of 9:00 A.M. to 9:30 P.M. on Saturdays, Sundays, and state and federal holidays. However, if the equipment conforms to the maximum allowable sound levels as stated, it may be operated during the above prohibited hours. 1370-2 211 8/97 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION 2005 - 065 RESOLUTION RELATING TO THE MEMBERSHIP OF THE AD iJOC LAKE ELMO COMMUNITY IMPROVEMENT COMMISSION WHEREAS, the Lake Eltno City Council wishes to add two (2) alternate member positions to the ad hoc Lake Elmo Community Improvement Commission, NOW, THEREFORE, BE if RESOLVED, that the Lake Elmo City Council hereby amends Sections 2 and 3 of Resolution 2003-064 to read as follows: Members. The Commission shall be comprised of seven (7) regular members and two (2) alternate members, who shall be appointed by a majority vote of the Lake Elmo City Council. The Commission shall select a chairperson from among its membership. Alternate members may vote on matters which come before the Commission in the absence of regular members. Term. The Commission shall continue until terminated by City Council resolution, and regular members and alternate members of the Commission shall serve at the will and consent of the City Council but shall normally be appointed for terms of two (2) .years. Adopted by the Lake Elmo City Council this day ofJune, 2005. Attest: Martin Rafferty, City Administrator STATE OF MINNESOTA COUNTY OF WASHINGTON )ss. Dean Johnson, Mayor On this day of June, 2005, before me, a notary public within and for said county, personally appeared Dean Johnston and Martin Rafferty, to me known to be respectively the Mayor and City Administrator of Lake Elmo, and they executed the foregoing instrument and acknowledged the same by authority of and on behalf of the City of Lake Elmo. Notary Public FAuseri\CA101.Ejfil\ lake elino res.clo;:t Lake Elmo City Council June 21, 2005 Agenda Section: (TV ADMINISTRATOR'S REPORT No. 11 A., Agenda Item: Public \Yorks Building Background Information: 2004Tn the City Council held a public informational meeting on proposed new city facilities in the old village and planned for construction in 2005. The city received input from the residents on a combined facility site location for City Hall, Public Works and Fire Station in the -Old Village Area". At that time the city was considering the Lions Park location for the combined facilities. That plan anticipated the relocation of Lions Park and facilities to a larger park and recreational activity center area with multiple contiguous playing fields. Concerns addressed by the residents included comments of the loss of the community park at Lions Field, the noise and traffic issues associated with the addition of Public Works operations in the old village. Staff was redirected to Sunfish Park as a site for the Water Tower and PW building. Numerous public meetings were held pertaining to the Sunfish site, with pubic comment indicating a desire for an alternate solution to Sunfish. The current site at 3M \vas a public comment received and suggested alternative. The City Administrator was directed to examine the possibility of the 3M site. The Citv Administrator successfully negotiated the '31VI site location for a combined facility of public works and a water tower. 3IVI generously donated 8.3 acres to the City of Lake Eimo for this purpose. TKDA Engineering has been working with and assisting staff to maximize existing design investments oin previous alternatives and to resolve 3Ms willingness to proceed. The proposed project has had the lecessary public hearings and gained approval from the Planning Commission. Person responsible: Action Items: Motion authorizing TKDA to proceed with plan specification and bidding, for the Public Works buildn4:_! on the 31V1 Martin Rafferty site. Attachments: Existingsite designs IDEAL LAKE AVE. LOCATION ORKS C �aKS OF/ r-.yA7s IDEAL LgELMO1.00ATlp u$Lrc WORKS