HomeMy WebLinkAbout10-19-04 packet attachmentsMINUTES APPROVED: OCTOBER 5, 2004
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 21, 2004
1. AGENDA
2. MINUTES: September 7, 2004
3, PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Informational:Library
4. CONSENT AGENDA:
A. Resolution No. 2004-080:Approve Claims
5, FINANCE:
A. Monthly Operations Report: Informational
6. NEW BUSINESS:
A. Tom Wagner, VAA (Verbal)
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Building Dept. Activities:Building Official
8, CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
A. Resolution No. 2004-081:Zoning Variance — Side Yard Setback (Price,
8384 Stillwater Blvd.)
B. Resolution No. 2004-082:Conditional Use Permit— Beauty Salon/Say Spa
(Prairie Ridge Office Park)
C. Appointments to Planning Commission
D. Old Village Moratorium
10. CITY ATTORNEY'S REPORT:
11. CTIY ADMINISTRATOR'S REPORT:
•A. Fire Ordinance 97-141
B. Fire Study
C. Old Village Development Plan
D. Booth at League of Minnesota Cities Conference
12. CITY COUNCIL REPORTS:
Mayor Hunt called the meeting to order at 7 p.m. in the Council chambers. PRESENT:
John, Dunn, Hunt, Johnston, DeLapp, City Attorney Filla, City Engineer Prew, City
Planner Dillerud, Building Official McNamara, Finance Director Tom Bouthilet and
Administrator Rafferty.
1. AGENDA:
ADD: Workshop on Old Village, Update by City Attorney on Hilyar property, OV
Moratorium, Fire Study proposal provided, Discussion on Met Council issues, Public
Informational:Library staff review on properties.
M/S/P Johnston/Dunn - to approve the September 21, 2004 City Council agenda, as
amended, (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004
2. MINUTES: September 7, 2004
M/S/P Duini/Jolmston - to approve the September 7, 2004 City Council minutes, as
amended. (Motion passed 5-0).
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Informational
Library Update: Wyn John reported that he and the City Administrator met with the
Library Board to review properties in Lake Elmo and a property in Oak Park Heights.
There were concerns with the Siedow house regarding standards, rooms were small,
windows are in key positions, and the building is not ADA qualified. He said the City
would be prepared to bring the building up to ADA standards. The Board members went
to the professional building in Lake Elmo, which they indicated they liked more. They
then chose to discuss whether they needed a library or not. Wyn said he would like to see
the Siedow house serve as a temporary location for the Lake Elmo library.
M/S/P John/Dunn - to direct the staff to send to send a memo to Pat Conley and the
Library Board indicating the City's need to keep the library in Lake Elmo and expressing
unanimous support of the Siedow building or a building downtown Lake Elmo as a
temporary location for the Lake Elmo Library. (Motion passed 5-0,)
4. CONSENT AGENDA:
A. Resolution No. 2004-080:Aoprove Claims
M/S/P Dunn/John. - to adopt Resolution No. 2004-080, A Resolution approve claim
numbers 217, 218, DD232 through DD243, 26153 through 26184, which were used for
staff payroll dated September 16, 2004, Claim 26185 through 26225 in the total amount
of $173,334.41. (Motion passed 5-0).
5. FINANCE:
A. Monthly Operations Report: INFORMATIONAL
The Finance Director reported the City is well within the budget.
6. NEW BUSINESS:
A. Tom Wagner, VAA (Verbal)
Rick Bensesch and Tom Wagner, Valley Athletic Association, thanked the Council for
allowing them to use Reid Park four days a week for baseball games. They
complimented the city on the condition of the field and offered to match funds ($100
each) to place aggregate lime to remove the weeds, The City Administrator and
Maintenance Supervisor will look into the maintenance of the field.
7. MAINTENANCE/PARKTFIRE/BUILDING:
A. Update on Building Dent. Activities: Building Official
The Building Official reported there were no new residential permits issued and no new
commercial permits issued in August, 2004.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004 2
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
A. Resolution No. 2004-081:Zoning Variance — Side Yard Setback (Price,
8384 Stillwater Blvd.)
The City Planner reported that Albert and Caroline Price, 8384 Stillwater Boulevard,
made application for a zoning variance from the side yard setback to permit
reconstruction of a two -stall garage 8 feet 5 inches from the west property line where a 10
foot side yard setback is required.
The Planner explained the Planning Commission's recornrnended approval was primarily
a result from positive findings regarding hardship after the applicant volunteered to
reduce the requested variance from 3 feet 7 inches to 1 foot 7 inches, reflecting the exact
side yard location of the garage structure proposed to be replaced. Staff advised the
Commission that it was likely that the original garage was intended to be located at the 10
foot setback line in 1968, but ended up slightly closer to the lot line.
M/S/P Dunn/John - to adopt Resolution No. 2004-081, Approving a Variance for Albert
and Caroline Price, 8384 Stillwater Boulevard, to Permit Reconstruction of a Garage, per
the graphics staff dated September 13, 2004, 8 feet 5 inches from the west property line
where a 10 foot side yard setback is required, based on the Findings and
recommendations of the Planning Commission. (Motion passed 5-0).
B. Resolution No, 2004-082: Conditional Use Permit — Beauty Salon/Day
Sra (Prairie Ridge Office Park)
The City Planner reported that Mary Gander has requested a Conditional Use Permit,
located in one-half of Building #6, Prairie Ridge Office Park 8975 Highway 5, for a
Beauty Salon and Accessory Day Spa. The application is responsive to recent
amendments to the Limited Business zone text to include Beauty Salons as Conditional
Uses and Day Spas,as Accessory Uses to Beauty Salons. He said the plan to utilize one
half of building #6 in the new office development would not be problematic as the city
can regulate the conditional use permit.
Ms. Gander's documentation addressed the concern that the new business would have
hair and various chemicals kept from entering the waste processing with traps. Salon
chemicals are regulated by the FDA and the University of Minnesota told her that salons
are not on the list of business that affects septic systems. Dillerud said that it was
possible for the city to see if Gander was complying by testing the septic system every
two years when it is pumped.
Ms. Gander estimated that between 16 and 22 spaces would be needed at any given time,
which was higher than the assigned 12 spaces to that part of the building. A plan was
provided to add about 14 parking spaces.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004
Council member DeLapp said he would vote for approval because there is currently no
location in the Old Village for a salon/spa. He voiced his concerns that the hours of
operation are substantially greater than anticipated, and he didn't like the signs or lights
in a residential area.
M/SP Johnston/Dunn - to adopt Resolution No. 2004-082 approving a Conditional Use
Permit at Prairie Ridge Office Park, Building #6, for a Beauty Salon and Accessory Day
Spa, based on the Findings and recommendations/conditions of the Planning
Commission. (Motion passed 5-0).
C. Annointments to Planning Commission
The Council interviewed four of the six Planning Commission applicants with applicants,
Gloria Knoblauch and Julie Fliflet being interviewed at the October 5th Council meeting.
The Council discussed how they would proceed with the election of members if Council
member John's vote would count if he was not in attendance at the meeting. Mayor Hunt
explained the process used in the past was that each member would write down their first
and second pick from among the applicants. The first pick would receive two points and
the second pick one point. The two applicants receiving the highest amount of points
would be elected.
M/S/P DeLapp/John — to follow the election process by voting by paper ballots indicating
their first choice receiving two points, second choice receiving one point, and then make
a motion to appoint two Planning Commission members at the October 5th Council
meeting. (Motion passed 5-0.)
D. Old Village Moratorium
The City Planner reported the Oki Village Moratorium expired the first week of
September. The Council will discuss the moratorium duration at the October 5th Council
meeting. The Planner requested that Item G be deleted. Council member DeLapp noted
there had to be timelines connected with the moratorium and asked that at every council
meeting a bar chart be provided showing the progress.
9. CITY ATTORNEY'S REPORT:
The City Attorney gave an update on the Hilyar property. The Attorney's asked if the
City would want that property once the house has been demolished and property cleaned
up, which the Council responded a house, or possible two, could be built on the property.
The Fire Chief said they may be interested in a control burn so the City Attorney will
relay the message to Washington County.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004 4
10. CITY ADMINISTRATOR'S REPORT:
A. Fire Ordinance
The City Administrator explained the City has the authority to establish a fire
department; appoint fire department officers and members; prescribe duties for fire
department members; and provide fire fighting equipment. The fire department and its
members are subject to the same rules and regulations that apply to other city
departments and employees.
M/S/P John/Johnston — to adopt Ordinance No, 97-141 relating to the Fire Department.
(Motion passed 5-0.)
B. Fire Study
The City Planner reported the only response for a Comprehensive Fire Services Study
was submitted by Dahlgren, Shardlow and Uban, Inc. which was responsive to an RFP
prepared. He said this fire study affects what the City will do in the Old Village.
M/S/P Johnston/DeLapp — to approve the contract with Dahlgren, Shardlow and Uban,
Inc. accepting a professional services proposal for a Comprehensive Fire Services Study
for Lake Elmo. (Motion passed 5-0).
C. Old Village Development Plan
The City Administrator will come up with dates for two workshops for the Old Village
Master Developer Plan where they will discuss the three Components: Master developer,
facilities, standard and new ordinances to control development.
D. Booth at League of Minnesota Cities Conference
The staff will give an update on the meeting with the Governor on Monday, September
27, 2004 from 5:30 to 6:30 p.m. Depending on the results of the Governor's meeting, the
Council will decide what action to take with the booth for the conference.
11. CITY COUNCIL REPORTS:
Mayor Hunt announced there will be a public hearing on options for constructing the new
Stillwater bridge at the Stillwater Jr. High School.
Council member DeLapp reported the Sierra Club held its Tour de Sprawl with the
Mayor, City Administrator and himself in attendance. The group stopped to listen to Bob
Engstrom's comments on preserving open space at the red barn located at the Fields of
St. Croix, an open space development Mr. Engstrom had developed.
Adjourn 8:40 p.m.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No, 2004-080 Approve Claims
Resolution No. 2004-081 Variance Price
Resolution No, 2004-082 CUP Beauty Salon/Day Spa
Ordinance No. 97-141 Fire Department Ordinance
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 21, 2004 6
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-093
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 223, 26352 through 26355 in the total
amount of $6,810.86 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 19th day of October, 2004.
Lee Hunt
Mayor
ATTEST:
Martin J. Rafferty
City Administrator
Accounts Payable
To Be Paid Proof List
User. administrator
Printed: 10/1 8/2004 - 11:20 AM
Batch: 006-10-2004
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
10000 10,000 Lake Chapter
2005 Membership 10/18/2004 50.00 0.00 10/18/2004 2005 Membership
101-420-2400-44330 Dues & Subscriptions
2005 Membership Total: 50.00
10000 Total: 50.00
BLAKE Blake Builders, Inc.
5431 10/18/2004 895.86 0.00 10/18/2004 Refund for duplicate UB payment
601-000-0000-11500 Accounts Receivable
5431 Total: 895.86
BLAKE Total: 895.86
MNREVEN MN Deparirnent of Revenue
Q3 S&U Tax 10/18/2004
601-494-9400-44300 Miscellaneous
Q3 S&U Tax 10/18/2004
101-410-1320-44300 Miscellaneous
Q3 S&U Tax Total:
MNREVEN Total:
1,573.00 0.00 10/18/2004 Sales Tax Q3
1,887.00 0.00 10/18/2004 Use Tax Q3
3,460.00
3,460.00
SIMICH Chad and Carri Simich
SIMICH 10/18/2004 2,280.00 0.00 10/18/2004 Per Settlement
101-420-2400-44300 Miscellaneous
SIMICH Total: 2,280.00
SIMICH Total: 2,280.00
Task Type PO # Close POLine #
Universi University of Minnesota
11/18/04 Shak 10/18/2004 125.00 0_00 10/18/2004 Onsite systems training - Karl Horning -
101-420-2400 '11370 Conferences & Training
11/18/04 Shak Total: 125.00
A To Be Paid Proof List (10/18/04 - 11:20 AM)
No 0000
No 0000
No 0000
No 0000
No 0000
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Invoice #
Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
Universi Total: 125.00
Report Total: 6,810.86
AP - To Be Paid Proof List (10/18/04 - 11:20 AM)
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