HomeMy WebLinkAbout11-16-04 packet attachmentsMayor:
Lee Hunt
Couneilmernbers:
Steve DeLapp
Susan Dunn
Dean Johnston
Wyn John
Please read:
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the. City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council forn); or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
Agenda
City Council eeting Convenes 7:00 P
Pledge of Allegiance
I. Agenda
2. Minutes
3. PUBLIC INOUIRIES/INFO
A. City Hall Option
4.4g ar" 0
ATIONAL:
4. CONSENT AGENDA
A. Parks Commission Appointment
I B. Holiday Lights -Donation by Lake Elmo
Jaycees
C. Application for Delayed Payment of
Special Assessment
D. Resolution No. 2004-098:Approve claims
5. FINANCE:
A. Fee Schedule Amendment
( WAC):Resolution/Ordinance will be
distributed at meeting
B. Monthly Operating Report -Informational
November 3, 2004
Public Inquiries/Informational is an opportunity for citizens to
bring the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record. and a brief summary of the specific item
being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the
meeting or as bench copies, to allow a more timely presentation.
Those items listed under the Consent Calendar are considered to
be routine by the City Council and will be enacted by one
motion under a Consent Calendar format. There will be no
separate discussion of these items unless a Council member so
requests, in which event, the item will be removed from the
general order of business and considered separately in its normal
sequence on the agenda.
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Fire Dept. Activities:Chief
Malmquist
B. Update on Building Dept. Activities:Jim
McNamara
8. CITY ENGINEER'S REPORT: Tom Prew
A. Feasibility Study — Old Village Water
Expansion Project. Report Will be distributed
at meeting
9. PLANNING, LAND USE & ZONING: C. Dillerud
A. Resolution No. 2004-099:Family
Entertainment Center CUP
B. Hearing: Board of Adjustment and
Appeals:Rod and Diane Sessing
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A.
12. CITY COUNCIL REPORTS:
A. Mayor Hunt
B. Council Member DeLapp
C. Council Member Dunn
D. Council Member Johnston
E. Council Member John
Council Workshop:November 20th, 9-11
a.m.: Old Village Systems Study
Lake Elmo City Council Agenda
November 16, 2004
Page 2
CIC Meeting, December 1st, 7 p.m.
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MINUTES APPROVED: NOVEMBER 3, 2004
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 19, 2004
1. AGENDA
2. MINUTES: October 5, 2004
3, PUBLIC INQUIRIES/INFORMATIONAL:
A. Cable Commission: Jennie Holder
4. CONSENT AGENDA:
A. Resolution No. 2004-089: Approve Claims
5. FINANCE:
A. Resolution No. 2004-090:Bond Sales
B. Monthly Operating Report -Informational
C. City Audit
6. NEW BUSINESS
7. MAINTENANCE/PARK/FIRE/BUILDING:
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
A. Leave of Absence Request: Planning Commission Member
B. Resolution No. 2004-091:Lot Area Variances/Minor Subdivision —
Tauer/Pechan
C. Fence Ordinance Amendments
D. Traffic Signal — Keats/I-94 N. Ramps
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Holiday Lights
12. CITY COUNCIL REPORTS:
Mayor Hunt called the council meeting to order at 7:00 p.m. in the Council chambers:
PRESENT: John, Dunn, Hunt, Johnston, DeLapp, City Engineer Prew, City Planner
Dillerud, City Attorney Filla, Finance Director Tom Bouthilet, Building Official Jim
McNamara and Administrator Rafferty.
1. AGENDA
MIS/P Dunn/Johnston - to approve the October 19, 2004 City Council agenda, as
amended. (Motion passed 5-0).
2. MINUTES: October 5, 2004
M/S/P Johnston/Dunn - to approve the October 5, 2004 City Council minutes, as
amended. (Motion passed 4-1Abstain John).
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 19, 2004
3. PUBLIC INOUIRIES/INFORMATIONAL:
A. Cable Commission: Jennie Holder
Jennie Holder, Lake Elmo's representative on the Ramsey/Washington Suburban Cable
Commission gave a review of the benefits and services offered to 1400 residences in the
City. She asked that inquiries regarding installation of cable in their neighborhood be
sent to her.
Gloria Knoblauch invited city officials to attend Christmas at the Court House on Friday,
November 19th 6 p.m. where the men would pour champagne and women serve
appetizers. Mayor Hunt, Council members John, Johnston, Dunn and Administrator
Rafferty responded they would attend.
There will be an Open House on October 20th at the High Point Health Clinic for free
health screening. There will be a presentation to legislatures at 5 p.m.
4. CONSENT AGENDA
A.Resolution No. 2004-089:Approving Claims
MIS/P John/Dunn - to approve Resolution No. 2004-089 approving claim numbers 221,
222, DD253 through DD264, 26278 through 26305 which were used for staff payroll
October 14, 2004, claim 26277, 26306 through 26351 in the total amount of 107,107.35.
(Motion passed 5-0).
5. FINANCE:
A. Resolution No. 2004-090 Bond Sales
Paul Donna, Northland Securities, reported that the City has been upgraded from Al to
AA3 bond rating with insurance. The city will receive a better interest rate than
projected. He mentioned you don't find cities this size to have this good of a credit rating
and it's because of low debt and a strong economy. These bond sales will finance a new
city hall, building a public works facility and the potential option of a fire station which
reflects the comments of the community.
MIS/P John/Johnston — to approve Resolution No2004-090 authorizing issuance of
awarding sale of general obligation bonds in the amount of $4,090,000. (Motion passed
5-0).
B. Monthly Operating Report- Informational
The Finance Director reported the budget is on -track and the line items are on target. He
noted that fuel prices are on the increase and will ultimately affect the budget.
C. City Audit
The Finance Director reported the staff requested a mid -year audit in preparation for
GASB34 requirements to alleviate the amount of work for the Annual Year -End Audit.
The City received a summary letter of the result of the work completed by Abdo, Eick &
Meyers, UP. The Finance Director noted that a major portion of the report findings
have been resolved and anticipates the Annual Year -End Audit will be more efficient as a
result of this audit.
LAKE ELMO CITY COUNCIL MINTY' ES OCTOBER 19, 2004 2
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Building Department Activities: Building Official
The Building Official reported there were two new residential building permits and two
new commercial building permits issued in September, 2004. He alerted the residents to
have their chimneys serviced by a licensed chimney sweep and to not burn logs in a gas
fireplace. Carbon monoxide detectors should be placed in the lowest level of the house
and to check batteries of your smoke detector,
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
A. Leave of Absence Request — Planning Commission Member
Planning Commission Member Jennifer Pelletier has requested a Leave of Absence from
her Commission duties until the end of January, 2005 for medical reasons. The Council
has previously approved requested Leaves of Absence of similar duration. The City
Planner noted that making a quorum should not be a problem with a full complement of
commissioners now in place.
MIS/P DeLapp/Dunn - to approve the Leave of Absence requested by Jennifer Pelletier
for medical reasons from the Planning Commission until the end of January 2005.
(Motion passed 5-0).
B. Lot Area Variances/Minor Subdivision — Tauer/Pechan:Resolution No.
2004-091
Donald Tauer of the Animal Inn and Walter Pechan has made application to the City for a
variance to lot size for a minor subdivision to rearrange metes and bounds property lines
with the Animal Inn complex to combine two existing tax parcels into one; and, then
detach .63 acres of the combined (new) parcel and add that detached portion to a third
adjoining parcel (Pechan). Mr. Tauer advised that he has been allowing Mr. Pechan to
use the .63 acres for truck turning, but now intends to sell his Animal Inn real estate and
has reached an agreement for Pechan to purchase the land that has been used over the
years.
The City Planner reported the zoning variances relate only to the fact that all three parcels
involved in the Minor Subdivision action are non -conforming as to parcel area; and the
resulting two parcels will be as well. At its October 13, 2004 meeting, the Planning
Commission unanimously adopted a recommendation to grant a variance to lot area and a
minor subdivision to Donald Tauer.
M/S/P DeLappiDunn — to adopt Resolution No. 2004-091 approving a Minor Subdivision
and lot area variance for Donald Tauer and Walter Pechan based on the recommendation
of the Planning Commission, (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 19, 2004
standardized solid 6 foot fence. She has no problem with 50%, but 75% is more
expensive.
M/S/P Johnston/DeLapp - to Approve Amendments #1, 2, and 4 as stated by the Planner
and asked for more information on Amendment #3 regarding the cost of compliance with
mandatory percentages of fence area open to air and light. The question was whether
such a standard resulted in a more costly custom fence. Planner Dillerud will find out
what constitutes custom by the fence suppliers. (Motion passed 5-0).
D, Resolution No. 2004-092:Traffic Signal — Keats/I-94 N. Ramos
The Council received communication from Washington County regarding the County's
intent to apply for funding to install a traffic signal at the Keats/I-94 North ramps. No
cost participation by the City is proposed, but the City's endorsement of the project has
been requested by the County.
Council member DeLapp noted these are Woodbury lights and not Lake Elmo. lights.
There is no Lake Elmo traffic contribution. There are other intersection within the City
that should be given a higher priority. The City has wanted the County to do something
on Hwy 5 regarding signals at Lake Elmo Avenue and they do nothing. He continued
that the proposed signals at Keats do not involve safety issues as at Highway 5 and
County Road 17.
Council member Dunn reported there was supposed to be a landscaped parkway into the
Regional Park and the County is continuing to work on that.
It was the consensus of the Council to invite County Engineer Don Theisen to the next
meeting to discuss the Keats traffic signal and to bring up the city's lighting standards,
safety concerns on Highway 5, and landscaping and paths that have not been followed
through.
M/S/P Dunn/John - to postpone consideration of the resolution supporting Washington
County's intent to apply for funding to install a traffic signal at the Keats/I-94 North
ramps and invite Don Theisen, Washington County, to discuss safety concerns. The City
recognizes that Lake Elmo residents contribute a minimal amount of traffic to the
Ctyl 9/94 intersection and that most of the traffic is generated by the residents of the City
of Woodbury (Motion passed 4-1:Johnston said this is an exercise in futility because all
the County is asking is nothing but support and the City will look uncooperative.)
10. CITY ATTORNEY'S REPORT:
The City Attorney reported the house located on 37th Street has been secured. The
county attorney has asked him to prepare a letter describing the city historical contact
with that property. He said he has talked to the attorney of the property owner concerned
about the parcel on Keats Avenue. The attorney who will be meeting with his client on
Thursday and will let Filla know if they will be on the November 9th council committee
agenda.
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 19, 2004 5
11, CITY ADMINISTRATOR'S REPORT:
A. Holiday Lights
The City Administrator reported the City has the responsibility to maintain, store and
install holiday lights in the Old Village area, Several years ago the Jaycees purchased
new lights and donated the lights to the City. The Public Works Department has had the
responsibility to maintain and store the lights and the Fire Department has installed the
lights. At today's standards related to safety practices suggest the need for the
appropriate equipment and experienced personnel to utilize that equipment. The
Administrator indicated the Public Works and Fire Department do not have the
appropriate equipment to install the holiday lighting. Staff identified Noble Seasonal
Lighting, Inc. as a company that specializes in this service and has provided the city with
a proposal to install, remove and store the city's seasonal lighting for a price of $2,500
for the existing inventory of holiday lights.
M/S/P DeLapp/John — to authorize the Administrator to contract with Noble Seasonal
Lighting, Inc. to install, remove and store the city's seasonal lighting for a price of $2,500
for the existing inventory of holiday lights. (Motion passed 5-0.)
12. CITY COUNCIL REPORTS:
Mayor Hunt reported on the sessions he attended at the MN League Conference in
Duluth. He gave an update on the Saturday, Old Village Master Concept Plan workshop
where staff, Planning Commission members, public, potential developers attended to
listen to a master developer and discuss if there should be a master developer or a master
plan or a combination of both. There will be a series of several workshops to work on
component parts of the plan. He said with all work done we are within 6 to 9 months to
put together a plan so people can react.
Council member Dunn noted that the VBWD hopes to adopt a new management plan for
2005-2015 and will be discussing this plan at its October meetings.
Council member Johnston endorsed attendance at the League Conference. He talked to
suppliers of wetland treatment vendors, talked to planning firms. He encourages
everyone to exercise their right to vote.
Adjourn the meeting at 9:10 p.m.
Respectfully submitted by Sharon Lurnby, City Clerk
Resolution No. 2004-089 Claims
Resolution No. 2004-090 Bond Sales
Resolution No, 2004-091 Tauer/Pechan Lot Area Variance/Minor Subdivision
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 19, 2004 6
City of Lake Elmo
Building Department
Plumbing Permit Fees
October 01, 2004 Through October 31, 2004
Date Permit # Permit Fee Surcharge
10/5/2004 4342 $150.00 $0.50
10/6/2004 4346 $50.00 $0.50
10/12/2004 4358 $50.00 $0.50
10/19/2004 4368 $0.00 $0.00
10/27/2004 4377 $50.00 $0.50
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Totals: $300.00 $2.00
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Grand Total of Plumbing Fees Collected: - $.302.00
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Building Department
HVAC Permit Fees
October 01, 2004 Through October 31, 2004
Date Permit # Permit Fee Surcharge
10/5/2004 4342 $150.00 $0.50
10/6/2004 4346 $50.00 $0,50
10/7/2004 4351 $0,00 $0.00
10/12/2004 4354 $50,00 $0,50
10/12/2004 4357 $50.00 $0.50
10/19/2004 4369 $50,00 $0.50
10/19/2004 4370 $50.00 0.50
10/21/2004 4373 $50.00 $0.50
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Tolals: $460.00 $3.50
Grand Total of HVAC Fees Collected: $453.50
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