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Home My WebLink About12-20-2011 CCMPCity of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota NOTICE OF SPECIAL MEETING December 20, 2011 The Lake Elmo City Council will hold a Special Meeting to interview two final candidates for the City Administrator position from 2:00-3:00 p,m. at Lake Elmo City Hall, 3800 Laverne Avenue N., Lake Elmo, MN, Sharon Lumby, City Clerk City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 Special City Council Meeting December 20, 2011 3:00 p.m. A. CALL TO ORDER B. ATTENDANCE: Johnston Emmons, Park Pearson Smith C. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) D, ACCEPT MINUTES: 1. Accept December 6, 2011 City Council Minutes E. PUBLIC COMMENTS/INQUIRIES: F. CONSENT AGENDA: 2. Approve payment of disbursements and payroll (The claims will be distributed at the Council meeting.) G. REGULAR AGENDA: 3. Library Update H. Adjourn to a Closed Meeting Closed Meeting: The Lake Elmo City Council will hold a closed meeting to discuss the finalist for the City Administrator position. City of Lake Elmo City Council Minutes D AFT December 6, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Emmons, Park, Pearson and Smith Also Present: Interim Administrator Dawson, City Engineer Griffin, Attorney Snyder, Planning Director Kyle Klatt, Fire Chief Malmquist and City Clerk Lumby, APPROVAL OF AGENDA: MOTION: Council Member Emmons moved to approve the December 6, 2011 City Council agenda as presented. Council Member Pearson seconded the motion. The motion passed 5-0. ACCEPTED MINUTES: The City Council accepted the November 15, 2011 minutes as amended, The City Clerk was directed to review tape for motion made on agenda items, Interim City Clerk and Finance Director. PUBLIC COMMENTS/INQUIRIES: Toni Degree, Lake Elmo resident announced his candidacy for State Representative, CONSENT AGENDA: MOTION: Council Member Smith moved to approve Agenda Items 3, 4, 5 on the Consent Agenda. Council Member Pearson seconded the motion. The motion passed 5- 0. Downtown District Sidewalk Improvements — Pay Request No. 1 (Final) Approve 2012 Liquor License Renewals Resolution No. 2011-056 removing 2012 delinquent storm water utility assessment Approve Payment of disbursements and payroll Council Member Smith questioned the following claims: Foth Infrastructure for structural engineering inspect in the amount of $897 and S&T Office Products for Library Board name plates at a cost of $70,22, MOTION: Council Member Emmons moved to pay Foth Engineering out of the General Fund and the S&T Office Products for name plates out of the Library Fund. Council Member Person seconded the motion. The motion passed 3-2 (Council Members Smith and Park voting against) LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 VISA Council Member Smith asked why the City needs to pay $41 for an annual card fee, Audit Engagement Letter MOTION: Council Member Pearson moved to approve ABDO, EICK and MEYERS, LLP letter of engagement for the City's 2011 financial statement audit and to consider placing contract outfor bids in 2013. Council Member Park seconded the motion. The motion passed 5-0. PERA Firefighter Declaration The Public Employees Retirement Association (PERA) has notified the City that under Minnesota Statutes, the City must provide written certification of the eligibility for retirement plan membership of certain positions. The eligibility of employees who contribute to the PERA Police and Fire Plan but are not employed as full-time police officers or firefighters must be declared in writing to PERA through a resolution. The City created a part-time Firefighter/Administrative Assistant position in 2011, with responsibilities including the performance of duties of a Lake Elmo firefighter and essential duties including the responding to emergency calls. MOTION: Council Member Pearson moved to approve Resolution No. 2011-057 Public Employees Retirement Association Firefighter Declaration. Council Member Park seconded the motion. The motion passed 5-0. FinahCost of Monument Sign on Keats Avenue North of 1-94 The costs for this project were assigned to the Furniture, Fixtures and Equipment (FFE) fund. Other activities have been recorded to this fund during 2011. As of November 29, 2011, the fund has a deficit of $13,517.36, This deficit is being addressed by increasing the level of transfer from the General Fund from $6,000 in 2011 to $24,000 in 2012. If no further activity is recorded in the FFE fund, the resulting balance in the FFE Fund will be $10,483 to start next year, Council Member Smith made the comment that this sign cost the City $31, 470.22 without Council expenditure approval and now the City has to pay $400/year to light the sign. REGULAR AGENDA: Promote Robin Goodspeed from Probation to Firefighter MOTION: Council Member Smith moved to promote Robin Goodspeed from Probation to Full Firefighter, Council Member Park seconded the motion. The motion passed 5-0. LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 2 The City Council recognized District Chief Brad Winkels for completion of the officer series training 3-yr, program The City Council recognized Sharon Lumby with a plaque for her 26 years ofservice as City Clerk far the City of Lake Elmo. Public Meeting on 2012 on Proposed Tax Levv and General Fund Budgeted Taxes While State statutory requirements'to hold a truth -in -taxation hearing have been repealed, the City is still required to hold an advertised meeting at which the public is allowed to speak when the annual budget and property tax levy are discussed. This public meeting was duly advertised in the Oakdale -Lake Elmo Review, and no public comments have yet been received. MOTION: Council Member Pearson moved to close the public meeting on the proposed 2012 Property Tax Levy and Proposed 2012 General Fund Budget as presented. Mayor Johnston seconded the 'notion. The motion passed 5-0. Adopt 2012 Budget and Tax Levv, Resolution Following the close of the public meeting on the 2012 proposed tax levy and budget, City Council acted on the resolutions necessary to adopt the 2012 Tax Levy and the 2012 General Fund Budget. MOTION: Council Member Emmons moved to approve Resolution No. 2011-058 adopt the 2012 final property tax levy in the amount of $3,113,017 (includes $75, 036 in levies to recover MVHC unalloted in 2010 and cut in 2011). Mayor Johnston seconded the motion, The motion passed 5-0, MOTION: Council Member Emmons moved to approve Resolution No. 2011-059 adopt the 2012 General Fund Budget in the amount of $2,900,986, Mayor Johnston seconded the motion. The motion passed 5-0, Targeted Pay Adjustments for 2012 The Council allocated $16,525 for targeted pay adjustments in the 2012 Proposed General Fund Budget in order to enhance retention and recruitment of City staff. There was concern with staff in public works maintenance positions should have been moving through the five-year steps in their pay range while the top of the pay range was frozen. Wages for other positions were also frozen in their steps at times during the past few years and had fallen notably behind peer positions in comparable cities. Craig Dawson reported there were indications that some funds may have been "found" that would have covered the $3,115 increase in the City's employee health insurance costs and thus make the full $16,425 available for pay adjustments. He will clarify information and present further adjustments to consider for affected City employees. LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 There was general discussion about updating job descriptions and the City's compensation schedule, MOTION: Mayor Johnston moved to adopt the targeted pay adjustments for 2012 as recommended by staff and to fUrther consider other options in the next several weeks. Council Member Park seconded the motion, The motion passed 4-1 (Council Member Pearson voting against.) New Schedule for Firefighter Pav The 2012 proposed General Fund budget included funds necessary to accomplish changes in the method of compensation for paid on -call firefighters. The changes would be from per call basis to per hour basis for calls and drills, with differential hourly pay for additional certifications or officer Status. In response to Council Member's Pearson's question, Fire Chief Malmquist responded that he can control these figures within budget. MOTION: Council Member Smith moved to approve Ordinance No. 08-057 as amended (delete "rate of $2,500"), An Ordinance Amending Section 216.03 of the City Code Relating to Firefighter Compensation. Council Member Park seconded the motion. The motion passed 5-0, MOTION: Mayor Johnston moved to approve Resolution No. 2011-060 authorizing the Pay Schedule for paid On -Call Firefighters in accordance with Section 216.03 of City Code. Council Member Park seconded the motion. The motion passed 5-0. Conditional Use Permit Amendment and Variances — Christ Lutheran Church Expansion The City Council considered a request from Christ Lutheran Church, 11194 36th Street North, for a Conditional Use Permit amendment and variances related to an expansion of its present facility. The specific action required from the City is as follows: Conditional Use Permit Amendment to allow the expansion of a church within a Public Facility Zoning District. Variances from the required 50-foot side yard setback to allow an addition to the building that is setback 8 feet from the Laverne Avenue right-of-way and 38 feet from the western property line. A variance to allow the expansion of the existing facility, including new classroom and general meeting space, without an increase in the number of off- street parking stalls available to the Church. A Variance to allow an additional 2,320 sq.ft, of impervious coverage to be added to the site, which presently exceed the maximurn impervious coverage limit of 39,5%. MOTION.' Council Member Smith.moved to approve Resolution No. 2011-61 approving a Conditional Use Permit Amendment based on the nine conditions stated and Resolution LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 4 No. 2011-062 approving variances for Christ Lutheran Church at 11194 361h Street North to expand its current facility and make other improvements to the property. Council Member Park seconded the motion, The motion passed 5-0. DeMontreville-HiRhlands Area Street Improvements — Authorize the Preparation of the Feasibility Report The City Council considered initiating the 2012 Street Improvement Project by authorizing FOCUS Engineering, Inc. to prepare the DeMontreville Highlands Area Street Improvements Feasibility Report in the Lump Sum amount of $9,600,The study will report on the feasibility of the improvements and the estimated project costs to reclaim or construct each street segment, depending on the existing street conditions and findings from the geotechnical investigation which is already in process. During the study potential rain garden locations will be identified and residents will be encouraged to consider the placement of a rain garden within the right-of-way boulevard adjacent to their property. MOTION: Council Member Pearson moved to authorize FOCUS Engineering, Inc, to prepare the Feasibility Report for the DeMontreville Highlands Area Street Improvements in the amount of $9,600, Council Member Smith seconded the motion. The motion passed 5-0. Kirkwood Avenue Street Improvements — Accept Petition and Authorize Feasibility Report The City Council considered adopting a resolution Declaring Adequacy of Petition and Ordering the Preparation of the Feasibility Report for Street Improvements for Kirkwood Avenue North, On April 26, 2011 a petition was received to improve Kirkwood Avenue North from a gravel roadway to a paved roadway. City Engineer Griffin reported Kirkwood Avenue North is not programmed for improvement in the 2011-2015 Street CIP. Therefore this improvement has not been previously presented to the Council as a planned improvement or budget item. The estimated cost to complete the feasibility report is $5,200. Should the project be constructed and assessed to the benefitting properties, the City share for the various improvements is estimated to be $45,000 if a lower cost shape and pave improvement is feasible. If a reconstruction is required, the more likely scenario, the City share is estimated to be $120,000. MOTION: Mayor Johnston moved to direct the city engineer to continue working on scenarios and come back within a year with a recommendation, but also continue dialogue with affected residents with the assistance of Council Member Park. Council Member Pearson seconded the motion, The motion passed 5-0. LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 5 The agreement with the property owners is they are required to pay the maintenance assessment, but the City has not been assessing property owners to maintain the gravel road. Keats Avenue North Street & Watermain Improvements — Authorize Feasibility Report The City Council considered initiating the 2012 MSA Street Improvement Project and the 2012 Trunk Watermain Improvement Project by authorizing FOCUS Engineering, Inc. to prepare the Keats Avenue North, Street and Trunk Watermain Improvements Feasibility Report in the Lump Sum amount of 11,400, MOTION: Council Member Emmons moved to authorize FOCUS Engineering, Inc. to Prepare the Feasibility Report for the Keats Avenue North Street and Trunk Watermain Improvements in the amount of $11,400, Mayor Johnston seconded the motion. The motion passed 5-0. Appointment for City Attorney City Attorney David Snyder is leaving the Eckberg Lammers law firm and joining the law firm of Johnson & Turner, P.A. which has its main office in Forest Lake and a local office in Lake Elmo, as a shareholder. His relationship with Eckberg Lammers will continue through December 31, 2011. The Council considered the request to continue Mr. Snyder's appointment as City Attorney with the Johnson & Turner flan, MOTION, Council Member Smith moved to appoint David K. Snyder as the City Attorney and City prosecutor with the law firm of Johnson & Turner, P.A. effective January 1, 2012. Council Member Emmons seconded the motion. The motion passed 4-0-1 Abstain: Council Member Pearson. Discuss future meetings in December The City Council will hold a short meeting on December 20, 2011 at 3 p.m. to approve the disbursements and payroll. Adopting Mayor and City Council Salaries The City Council considered adopting an increase in Mayor and City Council Salaries effective January 1, 2013. The annual salary of the Mayor shall be $6,250 and the annual salary of each Council Member shall be $4,860. MOTION: Council Member Park moved to adopt an Ordinance relating to Mayor and Council Salaries. Council Member Smith seconded the motion. The motion failed 2-3 (Mayor Johnston, Council Members Emmons and Pearson voting against.) The Council adjourned the meeting at 10:36 p.m. LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2011 6 Accounts Payable To Be Paid Proof List User: joan z Printed: 12/20/2011 - 12:18 PM Batch: 022-12-2011 Invoice # Inv Date Amount Quantity Pmt Date Description Reference AMERICAN American Eng and Testing, Inc. 11/30/2011 11/30/2011 614.00 0.00 12/20/2011 Downtown Sidewalk Maint Concrete 409-480-8000-45300 Improvements Other Than Bldgs Test 11/30/2011 Total: 614.00 AMERICAN Total: 614.00 AMFLAG American Flagpole & Flag Corp 97749 12/12/2011 101-420-2220-44010 Repairs/Maint Bldg 97749 Total: AMFLAG Total: AMLEGAL American Legal Publishing Corp 83897 10/31/2011 101-410-1450-43180 Information Technology/Web 83897 Total: AMLEGAL Total: ARAM Aramark, Inc. 629-7379908 101-430-3100-44170 629-7381762 101-410-1940-44010 629-7381763 101-410-1940 11010 629-7384804 101-430-3100 11170 12/01/2011 Uniforms 629-7379908 Total: 12/05/2011 Repairs/Maint Contractual Bldg 629-7381762 Total: 12/05/2011 Repairs/Maint Contractual Bldg 629-7381763 Total: 12/08/2011 Uniforms 629-7384804 Total: AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 53.33 0.00 12/20/2011 Replace Flag at Station #2 7,330.00 0.00 12/20/2011 Code Recodification 53.33 53.33 7,330.00 7,330.00 21.71 21.71 136.96 136.96 64.66 64.66 21.71 21.71 0.00 12/20/2011 Uniforms 0.00 12/20/2011 Linen City Hall 0.00 12/20/2011 Linen Annex 0.00 12/20/2011 Uniforms Task Type PO # Close POLine # No No No No No No No 0000- 0000 0000 0006 0000 0000 0000 Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 629-7391691 12/19/2011 154.10 0.00 12/20/2011 Linen City Hall No 0000 101-410-1940 14010 Repairs/Maint Contractual Bldg 629-7391691 Total: 154.10 ARAM Total: 399.14 RIFFS Biffs Inc. W451995 12/14/2011 61.29 0.00 12/20/2011 Portable Restrooms No 0000 101-450-5200-44120 Rentals - Buildings W451995 Total: 61.29 B[FFS Total: 61.29 BOYER Boyer Trucks 586362 12/05/2011 95.74 0.00 12/20/2011 Fuel Tank Straps No 0000 101-430-3120 44040 Repairs/Maint Eqpt 586362 Total: 95.74 BOYER Total: 95.74 CARQUEST Car Quest Auto Parts 2055-243494 12/07/2011 293.76 0.00 12/20/2011 Misc Filters No 0000 101-430-3120-42210 Equipment Parts 2055-243494 Total: 293.76 2055-243556 12/08/2011 44.86 0.00 12/20/2011 Carb Cleaner/Brake Cleaner No 0000 101-430-3120-42120 Fuel, Oil and Fluids 2055-243556 Total: 44.86 2055-243962 12/07/2011 147.70 0.00 12/20/2011 Filters & Brake Pads 03-1 No 0000 101-430-3120-42210 Equipment Parts 2055-243962 Total: 147.70 2055-244023 12/13/2011 10.77 0.00 12/20/2011 Fuel Line for Wash Bay Repair No 0000 101-430-3100 11010 RepairsiMaint Bldg 2055-244023 Total: 10.77 CARQUEST Total: 497.09 COMCAST COMCAST 11/27/2011 11/27/2011 7.90 0.00 12/20/2011 Monthly Service 101-420-2220 11300 Miscellaneous 11/27/2011 Total: 7.90 COMCAST Total: 7.90 CORNELL Cornell Mike 12/16/2011 12/16/2011 43.29 0.00 12/20/2011 Reimb for Map Lamination 101-420-2220-42000 Office Supplies AP - To Be Paid Proof List (12J20/11 - 12:18 PM) No 0000 No 0000 Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLIne # 12/16/2011 Total: CORNELL Total: CTYOAKDA City of Oakdale 10000460-01 11/30/2011 601-494-9400-43820 Water Utility 10000460-01 Total: 201112143054 12/19/2011 101-420-2220-44040 Repairs/Maint Eqpt 201112143054 Total: CTYOAKDA Total: CTYROSEV City of Roseville 215402 12/02/2011 101-410-1450-43180 Information Technol 215402 Total: CTYROSEV Total: DELTA Delta Dental Of Minnesota 4748140 12/15/2011 101-000-0000-21706 Medical Insurance 4748140 Total: DELTA Total: e DITCHWIT Ditch Witch of Mn, Inc. P19685 12/13/2011 602-495-9450-42400 Small Tools & Minor Equipment P19685 12/13/2011 603-496-9500-42400 Small Tools & Minor Equipment P19685 12/13/2011 601-494-9400-42400 Small Tools & Minor Equipment P19685 12/13/2011 I 01-430-3100-41510 Workers Compensation P19685 12/13/2011 101-450-5200-42400 Small Tools & Minor Equipment P19685 Total: DITCHWIT Total: ECKBERG Eckberg Lamers Briggs Wolff Nov 11 11/30/2011 101-410-1320-43040 Legal Services AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 43.29 43.29 11,525.75 0.00 12/20/2011 Water Service 1-94 11,525.75 344.78 0.00 12/20/2011 Install bet_ Seperator & Deep Cycle 344.78 11,870.53 1,551.58 0.00 12/20/2011 Monthly IT Services December 2011 1,551.58 1,551.58 810.40 0.00 12/20/2011 Jan 2012 Dental Coverage 810.40 810.40 200.00 399.54 300.00 100.00 200.00 1,199.54 1,199.54 0.00 12/20/2011 0.00 12/20/2011 0.00 12/20/2011 0.00 12/20/2011 0.00 12/20/2011 VAC EX Auger/Borer VAC EX Auger/Borer VAC EX Auger/Borer VAC EX Auger/Borer VAC EX Auger/Borer 1,816.39 0.00 12/20/2011 Legal Services - Civil No No 0000 0000 No 0000 No No No No No No No 0000 0000 0000 000 I, 0000 0000 0000 Page 3 Invoice # Inv Date Amount Quantity Print Date Description Reference Task Type PO # Close POLine # Nov 11 11/30/2011 101-420-2150-43045 Attorney Criminal Nov 11 Total: ECKBERG Total: EMERGENC Emergency Services Marketing 4331 11/30/2011 101-420-2220 44330 Dues & Subscriptions 4331 Total: EMERGENC Total: ENVENTIS ENVENTIS 737500 12/01/2011 101-410-1940-43210 Telephone 737500 Total: 738507 12/01/2011 101-430-3100-43210 Telephone 738507 Total: ENVENTIS Total: FERGUSON Ferguson Waterworks S01343615.001 12/06/2011 601-494-9400-44030 Repairs\Maint Imp Not Bldgs SO1343615.001 Total: S01343685.001 12/06/2011 601-494-9400-42270 Utility System Maintenance SO1343685.001 Total: FERGUSON Total: GOPHER Gopher State One -Call 27579 12/02/2011 101-430-3100-43150 Contract Services 27579 Total: CM - CLKLMO 12/02/2011 101430-3100-43150 Contract Services CM - CLKLMO Total: GOPHER Total: H & L H & L Mesabi corp 84234 12/02/2011 101-430-3125-44040 Repairs/Maint Eqpt AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 3,861.92 0.00 12/20/2011 Legal Services - Prosecution 5,678.31 5,678.31 650.00 0.00 12/20/2011 Annual Dues for IAMRESPONDING 650.00 650.00 565.49 0.00 12/20/2011 Telephone/Data Svs - CH December 2011 565.49 455.63 0.00 12/20/2011 Telephone/Data Svs - PW December 2011 455.63 1,021.12 415.23 0.00 12/20/2011 Water Main Repair Clamps 415.23 223.51 0.00 12/20/2011 Pressure Relief Hardvvare Well II 223.51 638.74 68.25 0.00 12/20/2011 Line Locates - Nov 2011 68.25 -0.50 0.00 12/20/2011 Credit Memo -0.50 67.75 4,072.14 0.00 12/20/2011 Plow Blades and Hardware No No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 4 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 84234 Total: H & L Total: 4,072.14 4,072.14 HAGBERGS Hagbergs Country Market 11/30/201I 11/30/2011 27.74 0.00 12/20/2011 School Elections - No 0000 101-410-1410-44300 Miscellaneous 11/30/2011 11/30/2011 32.29 0.00 12/20/2011 School Elections - No 0000 101-410-1410 11300 Miscellaneous 11/30/2011 11/30/2011 13.74 0.00 12/20/2011 10th St. Meeting - No 0000 101-410-1910-44300 Miscellaneous 11/30/2011 Total: 73.77 HAGBERGS Total: 73.77 KREMER Kremer Services, LLC 151136 12/09/2011 101-420-2220-44040 Repairs/Maint Eqpt 151136 Total: KREMER Total: LANDMARK Landmark Builders, Inc. Chk Req 12/15/2011 803-000-0000-22900 Deposits Payable Chk Req Total: LANDMARK Total: 2,287.61 0.00 12/20/2011 Replace front Springs and align E2 2,287.61 2,287.61 5,000.00 0.00 12/20/2011 Escrow Return 10941 57th #7876 5,000.00 5,000.00 LARSON LARSON DIESEL SERVICE, Corp 111122003 11/22/2011 108.57 0.00 12/20/2011 DOT Inspection, 06-1 101-430-3100-44040 Repairs/Maint Eqpt 111122003 Total: 108.57 111122019 11/22/2011 97.93 0.00 12/20/2011 DOT Inspection 09-1 101-430-3100-44040 Repairs/Maint Eqpt 111122019 Total: 97.93 111122020 11/22/2011 176.85 0.00 12/20/2011 DOT Inspection, plug rear grease 98-2 101-430-3100 11040 Repairs/MaintEqpt 111122020 Total: 176.85 111122024 11/22/2011 228.82 0.00 12/20/2011 DOT Inspection, brake coupling, oil 101-430-3100-44040 Repairs/Maint Eqpt 86-1 111122024 Total: 228.82 111125001 11/25/2011 1,726.20 0.00 12/20/2011 DOT Inspection, springs, drag link 00- 101-430-310044040 Repairs/Maint Eqpt 1 111125001 Total: 1,726.20 AP - To Be Paid Proof List (12/20/11 - 12:18 PM) No 0000 No 0000 No 0000 No 0001) No 0000 No 0000 No 0000 Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # LARSON Total: LEAGMN League of MN Cities 09/01/2011 09/01/2011 101-410-1110 14370 Conferences & Training 09/01/2011 Total: LEAGMN Total: LEOIL Lake Elmo Oil, Inc. 11/30/2011 11/30/2011 101-420-2220-42120 Fuel, Oil and Fluids 11/30/2011 Total: LEOIL Total: Lillie Newspapers Inc. Lillie Suburban 11/30/2011 11/30/2011 101-410-1320-43510 Legal Publishing 11/30/2011 Total: Lillie Total: 2,338.37 20.00 0.00 12/20/2011 MN Mayros Assoc Membership 20.00 20.00 30.09 0.00 12/20/2011 Fuel 30.09 30.09 58.13 0.00 12/20/2011 Legal notice publications 58.13 58.13 LOFF Loftier Companies, Inc. 1330456 12/01/2011 208.21 101-410-1940-44040 Repairs/Maint Contractual Eqpt 1330456 Total: 208.21 LOFF Total: 208.21 MALMQ Malmquist Greg 12/08/2011 12/08/2011 101-420-2220-44370 Conferences & Training 12/08/2011 Total: MALMQ Total: MARONEYS Maroney's Sanitation, Inc 411271 12/07/2011 101-410-1940-43840 Refuse 411271 12/07/2011 101-420-2220-43840 Refuse 411271 12/07/2011 101-430-3100-43840 Refuse AP -To Be Paid Proof List (12/20/11 - 12:18 PM) 0.00 12/20/2011 Copy Machine Overage & Base Dec 2011 122.00 0.00 12/20/2011 Reimb expenses for VCOS 122.00 122.00 108.32 47.68 207.82 0.00 12/20/2011 0.00 12/20/2011 0.00 12/20/2011 Waste Removal - City Hall Waste Removal - Fire Waste Removal - Public Works No No No No No 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 Page 6 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 411271 12/07/2011 207.82 0.00 12/20/2011 Waste Removal - Parks No 0000 101-450-5200-43840 Refuse 411271 Total: 571.64 MARONEYS Total: 571.64 MENARDSO Menards - Oakdale 47185 12/13/2011 14.92 0.00 12/20/2011 Drain Pipe Wash bay repair No 0000 101-430-3100-44010 Repairs/Maint Bldg 47185 Total: 14.92 MENARDSO Total: 14.92 MES Municipal Emergency Services 00281698-SNV 12/12/2011 101-420-2220-42400 Small Tools & Equipment 00281698-SNV Total: MES Total: 76.88 0.00 12/20/2011 2 pair rescue gloves 76.88 76.88 No 0000 METCOU Metropolitan Council 976510 12/02/2011 1,081.28 0.00 12/20/2011 Monthly Wastewater Svs - January No 0000 602-495-9450-43820 Sewer Utility - Met Council 2012 976510 Total: 1,081.28 METCOU Total: 1,081,28 MFRA McCombs Frank Roos Assoc Inc. 69770 12/01/2011 3,408.74 0.00 12/20/2011 Planning Services - Oct - Nov 2011 No 0000 101-410-1910-43150 Contract Services 69770 Total: 3,408.74 MFRA Total: 3,408.74 MILLSCOL Mills Cole 12/12/2011 12/12/2011 55.00 0.00 12/20/2011 Cabled live mtg PZ 12/12/2011 No 0000 101-410-1450-43620 Cable Operations 12/12/2011 Total: 55.00 MILLSCOL Total: 55.00 MUSEUSRO Museus Robert Chk Req 12/15/2011 200.00 0.00 12/20/2011 Travel Reimb - Interview Admin 101-410-1320-44300 Miscellaneous position Chk Reg Total: 200.00 AP - To Be Paid Proof List (12/20/11 - 12:18 PM) No 0000 Page 7 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # MUSEUSRO Total: NEXTEL Nextel Communications 761950227-102 12/18/2011 101-410-1940-43210 Telephone 761950227-102 12/18/2011 101420-2220-43210 Telephone 761950227-102 12/18/2011 101-420-2400-43210 Telephone 761950227-102 12/18/2011 101-430-3100-43210 Telephone 761950227-102 12/18/2011 101-450-5200-43210 Telephone 761950227-102 Total: NEXTEL Total: PERFORMA Performance Plus 3051 10/19/2011 101-420-2220-44370 Conferences & Training 3051 Total: PERFORMA Total: PLUNKETT Plunkett's Pest Control 2953748 12/01/2011 101-410-1940 14010 Repairs/Maint Contractual Bldg 2953748 Total: PLUNKETT Total: POMPS Pomp's Tire Service, Inc. 898702 12/02/2011 101430-3120-44040 Repairs/Maint Eqpt 898702 Total: POMPS Total: POSTOFFI POSTMASTER 12/20/2011 12/20/2011 101-410-1450-43510 Public Notices 12/20/2011 Total: POSTOFFI Total: AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 200.00 17.74 37.23 19.08 35.06 102.64 211.75 211.75 0.00 12/20/2011 0.00 12/20/2011 0.00 12/20/201 I 0.00 12/20/2011 0.00 12/20/2011 Cell Phone Service - Cell Phone Service - Cell Phone Service - Cell Phone Service - Cell Phone Service - Administration Fire Dept Bldg Dept Public Works Parks Dept 300.00 0.00 12/20/2011 Annual FIT Testing 300.00 300.00 83.36 0.00 12/20/2011 Pest Control Svs - City Hall 83.36 83.36 255.50 0.00 12/20/2011 Wheels for 98-2 255.50 255.50 500.00 0.00 12/20/2011 Postage for Newsletter 500.00 500.00 No No No No No No No No No 0000 0000 0000 0000 0000 — 0000 0000 0000 0000 Page 8 Invoice # Inv Date Amount Quantity Pntt Date Description Reference Task Type PO # Close POLine # PRESSA Anastasia Press 12/06/2011 12/06/2011 55.00 0.00 12/20/2011 Cabled Live CC Meeting 12/06/2011 No 0000 101-410-1450-43620 Cable Operations 12/06/2011 Total: 55.00 PRESSA Total: 55.00 RELIANC Reliance Standard Life 01/01/2012 12/01/2011 84.44 0.00 12/20/2011 Life Insurance - No 0000 101-000-0000-21706 Medical Insurance 01/01/2012 12/01/2011 12.06 0.00 12/20/2011 AD & D - No 0000 101-000-0000-21708 Other Benefits 01/01/2012 12/01/2011 117.81 0.00 12/20/2011 LTD Insurance - No 0000-- 101-000-0000-21708 Other Benefits 01/01/2012 12/01/2011 169.25 0.00 12/20/2011 STD Insurance No 0000 101-000-0000-21708 Other Benefits 01/01/2012 Total: 383.56 RELIANC Total: 383.56 RIVRCOOP River Country Cooperative 11/30/2011 11/30/2011 866.93 0.00 12/20/2011 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids 11/30/2011 Total: 866.93 RIVRCOOP Total: 866.93 ROGERS Rogers Printing Services, Corp 18310 12/01/2011 611.33 0.00 12/20/2011 Receipt Books No 0000 101-410-1520-42030 Printed Forms 18310 Total: 611.33 ROGERS Total: 611.33 S&T S&T Office Products, Inc. 010P8968 12/06/2011 -52.50 0.00 12/20/2011 Credit Memo - No 0000 101-410-1320-42000 Office Supplies 010P8968 Total: -52.50 01ox6503 12/06/2011 367.11 0.00 12/20/2011 Office Supplies No 0000 101-410-1320-42000 Office Supplies 0lox6503 Total: 367.11 S&T Total: 314.61 AP - To Be Paid Proof List (12/20/11 - 12:18 PM) Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # SAMSCLUB Sam's Club 12/05/2011 12/05/2011 17.48 0.00 12/20/2011 Station Supplies - Rock Salt No 0000 101-420-2220-44010 Repairs/Maint Bldg 12/05/2011 12/05/2011 23.88 0.00 12/20/2011 City Hall Supplies - Water No 0000 101-410-1320 11300 Miscellaneous 12/05/2011 Total: 41.36 12/19/2011 12/19/2011 57.47 0.00 12/20/2011 Rehab Supplies No 0000 101-420-2220-44300 Miscellaneous 12/19/2011 Total: 57.47 SAMSCLUB Total: 98.83 STANLEYJ Stanley Jim 12/07/2011 12/07/2011 229.17 0.00 12/20/2011 1/2 Share of rental car for VCOS No 000L 101-420-2220-44370 Conferences & Training 12/07/2011 Total: 229.17 STANLEYJ Total: 229.17 STILLMED Stillwater Medical Group 2019 12/13/2011 64 69 0.00 12/20/2011 Hep 13 vaccination No 0000 101-420-2220-43050 Physicals 2019 Total: 64.69 STILLMED Total: 64.69 STPAUL. St Paul Stamp Works, Inc. 241647 11/30/2011 82.71 0.00 12/20/2011 Dog Licenses 2012 No 0000 101-410-1320 11300 Miscellaneous 241647 Total: 82.71 STPAUL Total: 82.71 TDS TDS METROCOM - LLC 651-779-8882 10/13/2011 166.47 0.00 12/20/2011 Analog Lines - Fire 101-420-2220-43210 Telephone 651-779-8882 10/13/2011 156.87 0.00 12/20/2011 Analog Lines - Public Works 101-430-3100-43210 Telephone 651-779-8882 10/13/2011 105.39 0.00 12/20/2011 Analog Lines - Lift Station Alarms 602-495-9450-43210 Telephone 651-779-8882 10/13/2011 42.44 0.00 12/20/2011 Alarm - Well house #2 601-494-9400-43210 Telephone 651-779-8882 Total: 471.17 TDS Total: 471.17 AP - To Be Paid Proof List (12/20/11 - 12:18 PM) No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # VALLEYTR Valley Trophy Inc. 42228 12/16/2011 101-420-2220-42000 Office Supplies 42228 Total: 42242 11 /23/2011 101-410-141011300 Miscellaneous 42242 Total: VALLEYTR Total: VISA-SL VISA 12/26/2011 12/26/2011 101-410-1410-44300 Miscellaneous 12/26/2011 12/26/2011 101-410-1410-44300 Miscellaneous 12/26/2011 12/26/2011 101-410-1410-44300 Miscellaneous 12/26/2011 12/26/2011 101-410-1110-44300 Miscellaneous 12/26/2011 12/26/2011 101-420-2220-44370 Conferences & Training 12/26/2011 12/26/2011 101-420-2220-44370 Conferences & Training 12/26/2011 Total: VISA-SL Total: WASHTAX Washington County 1860, 1846 12/01/2011 603-496-9500-44300 Miscellaneous Expenses 1860, 1846 12/01/2011 101-410-1910-42030 Printed Forms 1860, 1846 Total: WASHTAX Total: WA fERCON Water Conservation Services In 2887 12/05/2011 601-494-9400-44300 Miscellaneous 2887 Total: WATERCON Total: WINKBRAD Winkels Brad 12/07/2011 12/07/2011 101-420-2220-44370 Conferences & Training AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 40.33 0.00 12/20/2011 Nameplates fro display Bd. 40.33 62.52 0.00 12/20/2011 Recognition/Thank you/City Clerk Plaque 62.52 102.85 32.58 0.00 12/20/2011 Cub Foods - School Elections 63.71 0.00 12/20/2011 5 Dollar Pizza- School Elections 74.11 0.00 12/20/2011 70.00 0.00 12/20/2011 680.00 0.00 12/20/2011 1,641.86 0.00 12/20/2011 2,562.26 2,562.26 Jimmy Johns - School Elections Pizza Hut VCOS Conference Registration Lodging & Food VCOS Conference 184.00 0.00 12/20/2011 Document Copies - Rain Gardens 92.00 0.00 12/20/2011 Document Copies - Planning Dept 276.00 276.00 225.50 0.00 12/20/2011 Leak Detection Services 225.50 225.50 533.85 0.00 12/20/2011 Expenses for VCOS Conference No 0000 No 0000 No 0000 No 006 No 0000 No 0000 No 0000 No 0000 No No No No 0000 0000 0000 0000 Page 11 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # XCEL Xcel Energy 51-4504807-7 101-450-5200-43810 51-4504807-7 602-495-9450-43810 51-4504807-7 101-430-3160-43810 51-4580376-5 101-410-1940-43810 51-4580376-5 101-430-3160-43810 51-4580376-5 101-410-1940-43810 51-5356323-8 601-494-9400-43810 12/07/2011 Total: WINKBRAD Total: 51-6433976-2 101-420-2220-43810 51-67365/4 2 101-430-3160-43810 51-6956201-4 101-450-5200-43810 51-7538112*1 101-430-3100-43810 51-8126093-5 601-494-9400-43810 12/19/2011 Electric Utility 12/19/2011 Electric Utility 12/19/2011 Street Lighting 51-4504807-7 Total: 12/19/2011 Electric Utility 12/19/2011 Street Lighting 12/19/2011 Electric Utility 51-4580376-5 Total: 12/19/2011 Electric Utility 51-5356323-8 Total: 12/19/2011 Electric Utility 51-6433976-2 Total: 12/19/2011 Street Lighting 51-6736544-2 Total: 12/19/2011 Electric Utility 51-6956201-4 Total: 12/19/2011 Electric Utility 51-7538112*1 Total: 12/19/2011 Electric Utility 51-8126093-5 Total: XCEL Total: YOCUM Yocum Oil Company, Inc. 206308 11/23/2011 101-430-3100 44010 Repairs/Maint Bldg 206308 Total: AP - To Be Paid Proof List (12/20/11 - 12:18 PM) 533.85 533.85 44.37 0.00 70.56 0.00 28.74 0.00 143.67 307.87 0.00 26_30 0.00 487.65 0.00 821.82 12/20/2011 12/20/2011 12/20/2011 Lights at Legion Park Lift Station Traffic Lights 12/20/2011 City Hall 12/20/2011 Traffic Lights 12/20/2011 City Hall 1,488.94 0.00 12/20/2011 Wells 1 & 2 526.46 0.00 12/20/2011 Fire Station #1 1,893.57 0.00 12/20/2011 Street Lights 0.00 12/20/2011 VFW Ballfield Lights 0.00 12/20/2011 Public works 0.00 12/20/2011 Water Tower 2 1,488.94 526.46 1,893.57 40.61 40.61 332.12 332.12 67.95 67.95 5,315.14 160.69 0.00 12/20/2011 Bulk Oil Tanks 160.69 No 0000 No 0000 No 0000 No No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0004" No 0000 No 0000 Page 12 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # YOCUM Total: 160.69 Report Total: 65,913.43 AP - To Be Paid Proof List (12/20/11 - 12:18 PM) Page 13 4" step up nded cei 0 5ft 10ft 20ft manomid Graphic Scale Section (Facing West) 1 40'-e" outside Oirriensiuns 13-7" Plan -Existing Conditions Clock Building 1/16" =*-0" 6,630 net sq, te9t (exdudinci wal1s) Tplatform a:sed aco ma nttl,ta tont)4 ';•1134, T-5" 7-7" 7-7 ;7-6" •, 33-11 Cellar t ep Dec, 17, 201 SCD 0 0 5ft 10 ft 20 ft Graphic Scale Section A -A' (Facing West) orndor to remain 13'-7" c pied space Demolition Plan - Clock Building 1/16" = 11-0" 630 net sq. lest (excluding only tpuside 'iv:311s) 7" platform Materials to demolish Materials to salvage Cr. 7-5" .L 7-7" • , T-6" 3.3"-1•1"'' Cellar Dec. 17, 201 1 SCD Extend wall cupied pace (10upencJed ceinq toical) Corrdor to space to be cated 11, Section A -A' (Facing West Demolition Plan - Clock Building. /16" = 1'-0" 6,6$0 nei Cl.sfeet (a):cludina out5icle wall5) (verif!,1*., 13.-7" 'I T-7" n u changed 7" plati ccupied e 0 5ft 10ft 20ft Graphic Scale Fill gap in suspended ceiling tiles Fill gap in carpeting Patch vertical gap in gyp bd wall InstaII A.D.A. grab bar Patch exposed edge of counter Section B-B' Lease spae remain occup se, spaCer,,z tofemain occupied Dec 17, 2011 SCD awir, .1)1J Kids Area C-0at':5 r-41.in, one Nitttericopi cantutt .tgt 144 ". 11 1' A Media Area Itt Upholstry Shop P: Coffee Area Cellar Book Storage 0 5 ft 10 tt 20 ft Graphic Scale heck . Desk P riodical's • Furnace Add Flitch Standard adult bookcase Teen Top view standard Library -Lee Building 4-.1" (2,400 sf net) Dec. 2, 20 1'1 scD Plywood heel back Top view split bookcase r war ped slept fcrM D.A. Section A -A' (Facing West) -I 4 (y&..rif,r) 13L7" 77;I, Plan - Library Buildout of Clock Building_ 1 /16" = 1 '-D" 30 net sc,. ; cludInc. onlv (,utsicie V,S,S111',3 0 5ft 10ft 20ft Nowiimm••••=00 Graphic Scale Cellar Dec. 18, 2011 SC0 DATE: 12/20/2011 CONSENT ITEM #: MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $101,247.91 SUBMITTED BY: Joe Rigdon, Interim Finance Director THROUGH: Craig Dawson, Interim City Administrator REVIEWED BY: Joan Ziertman, Finance Consultant SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $101,247.91. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # ACH ACH ACH DD3687 — DD3719 37838, 37839 37842 37840-37841 37843-37899 Amount $ 6,635.80 $ 1,136.21 $ 3,979.69 $ 20,740.10 $ 2,065.01 $ 777.67 $65,913.43 TOTAL $ 101,247.91 Description Payroll Taxes to IRS 12/15/2011 Payroll Taxes to MN Dept. of Revenue 12/15/2011 Payroll Retirement to PERA 12/15/2011 Payroll Dated 12/15/2011 (Direct Deposit) Payroll Dated 12/15/2011 (Payroll Paper Checks) Payroll Dated 12/15/11 (Payroll A/P) Accounts Payable Dated 12/20/11 -- page 1 -- City Council Meeting Approval of Disbursements December 20., 2011 Consent Agenda Item 02 STAFF REPORT: City staff has complied and reviewed lhe attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction 'RECOMMENDATION.: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of S101,247.91. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the December 20, 2011, Disbursements as Presented /and modified' herein." ATTACHMENTS: I. Accounts Payable Dated 12/20/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Atzenda): - Questions from Council to Staff ..... ......... Mayor Facilitates - Call for Motion ..... ......,..................................... Mayor & City Council Discussion ..... ..... ................ ..... ............ Mayor & City Council Action on Motion ..... ............ Mayor Facilitates -- page 2 --