HomeMy WebLinkAbout11-01-2011 CCMPCity of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota
November 1, 2011
7:00 p.m,
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE;
C. ATTENDANCE: JohnstonEmmons, Park Pearson Smith
D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City
Council will do its business.)
E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings
so everyone attending the meeting or watching the meeting understands how the
City Council does its public business.)
F. GROUND RULES: (These are the rules of behavior that the City Council
adopted for doing its public business.)
G. ACCEPT MINUTES:
1. Accept October 18, 2011 City Council Minutes
H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to
speak to the City Council is treated the same way, meeting attendees wishing to
address the City Council on any items NOT on the regular agenda may speak for
up to three minutes.
2, Promote Larry Cornell and Peter Ziemer from probation status to Firefighter
. CONSENT AGENDA: (Items are placed on the consent agenda by City staff and
the Mayor because they are not anticipated to generate discussion. Items may be
removed at City Council's request.)
3. Approve payment of disbursements and payroll
4. Adopt Ordinance to extend "No Wake" requirements, Ordinance No. 08-050
5. 2011 Seal Coat Project — Partial Payment No. 2R1
6. Durand Variance Extension Request
7. Adopt Resolution to 2012 Utility Assessment Roll for Delinquent Storm Water
8. Receive General Fund Report for 3rd Quarter, 2011
REGULAR AGENDA:
9.Consider an application for a variance to permit the construction of a screen
porch at 2679 Legion Avenue N.
10. Resolution drafted by City Attorney re:library associate status w/Washington
County Library System
11. Reconsideration of Appointments to Library Board
12. Update on Library Operations Budget
13, Special Event Ordinance
14. 2012 Capital Improvement Plan CIP — Discussion on Major Projects
15, Health Insurance Funding
16. Cancel November 8th Council Workshop due to School Election
K. REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be formally added to the agenda.)
• Mayor and City Council
• Administrator
• City Engineer
• City Attorney
• Planning Director
17. Adjourn
**A social gathering may or may not be held at the Lake Elmo Inn following the
meeting,**
City of Lake Elmo
City Council Minutes
October 18, 2011
Mayor Johnston called the meeting to order at 7:00 p.m.
PRESENT: Mayor Johnston and Council Members Emmons arrived 7:03 p.m.), Park,
Pearson and Smith
Also Present: Interim Administrator Dawson, City Engineer Stempski, Attorney
Sandstrom, Planning Director Klatt, and City Clerk Lumby
APPROVAL OF AGENDA:
MOTION: Council Member Smith moved to approve the October 18, 2011 City Council
agenda, as amended by adding.Discussion on the Interim Finance Director, Council
Member Pearson seconded the motion, The motion passed 4-0.
ACCEPTED MINUTES: None
PUBLIC COMMENTS/INQUIRIES:
CONSENT AGENDA:
MOTION: Council Member Pearson moved to approve Consent Agenda, Council
Member Park seconded the motion, The motion passed 5-0.
Approve payment of disbursements and payroll in the amount of $183,116.56
Approve Partial Payment No. 3 in the amount of $101,530.37 to be paid from the
Project und for the 2011 Street and Water Quality Improvements project
Authorize staff to retain a contractor to complete the 2011 Crack Seal Project in a
total project amount not to exceed $19,000
Purchase holiday lights from Main Street Designs for $5,508.00 plus tax and not
to exceed $800 electrical budget from the Fall Festival Fund an any.donated
money reimbursed to the fund
Approve Ordinance No. 08-054 directing placement of one "No Parking Here To
Corner" sign, South Bound — West Side from Highway 5 North 80 feet and Two
"No Parking" signs North Bound — 180 feet from Highway 5 East Side
Interim Finance Director
Council Member Smith asked for Council consideration on appointing C&J Consulting
as the Interim Finance Director, Joe Rigdon, KDV, has been appointed Interim by the
past administrator. Smith pointed out the cost savings of approximately 75 percent if the
City appointed C&J Consulting.
LAKE ELMO CITY COUNCIL MINUTES October 18, 2011
MOTION: Council Member Smith moved to appoint C&J Consulting as Interim Finance
Director with a 100 percent savings to the City. Council Member Park seconded the
motion. The motion failed 3-2 (Emmons, Johnston, Pearson voting against)
The Council will discuss this as an agenda item at a future Council meeting, but wanted
to review the Springsted report before they took any action on an Interim Finance
Director.
Accept Petitions and Consider Possible Revisions to Ordinance Section 97.21 Regarding
"No Wake" Hours of Operation on Area Lakes,
The Council scheduled this item to accept resident petitions and discuss possible revision
to City Ordinance Section 97.21 governing operation of motor craft and the hours of "no
wake" speeds on area lakes. These lakes include Olson-DeMontreville, Jane and Elmo.
Lake Elmo has restrictions in place on area lakes for "no wake" operation from sunset to
12 noon the following day. However there is no record of any significant enforcement
actions taken with respect to this provision. Enforcement is undertaken by the
Washington County Sheriff's on behalf of City of Lake Elmo.
In August, area property owners from Lake Jane submitted a petition to the City
requesting the City Council change these "slow, no -wake" provisions to sunset to 9 AM.
Other property owners from Lake Jane submitted a petition to the City opposing such
changes. Property owners along Lake Elmo have spoken against such changes.
The Council consensus was to vote on restrictions for each lake individually. Mayor
Johnston voiced his concerns about equal treatment for property owners
MOTION: Council Member Smith moved to leave the slow, no -wake provision in place
(sunset until noon) on Lake Elmo. Council Member Pearson seconded the motion. The
motion passed 5-0.
MOTION: Council Member Park moved to discuss current regulations for "slow, no -
wake" provisions on Lake Jane. Council Member Pearson seconded the motion. The
motion passed 5-0,
Lake Jane
Petition stating opposition to changing the no -wake rule on Lake Jane for the following
reasons:
• Lake is small and doesn't support both wake and no -wake activities at the same
time
• To believe property values are less because you can't water ski until noon is
ridiculous There are people that have purchased houses on Lake Jane because of
the no -wake rule
• Shoreline erosion is a concern
LAKE ELMO CITY COUNCIL MINUTES October 18, 2011 2
Like the rule as is. Changing it will make it easier for future changes that upset
neighbors
By limiting the hours it forces people who live on the lake to compete with each
other and outside users during a narrow time frame for activity.
Bill Stevenson, 8895 Jane Road N, appreciated the opportunity to watch wildlife in the
mornings and soak in the serene setting. New residents are in favor of lifting the
restriction and changing the time to 9 am instead of noon where many long time residents
prefer no change.
Betsy McDonough, 4711 Birchbark Trail N., watches nesting loons and believes rules are
a good compromise, but want to see rules enforced,
Marilyn Kennedy, 9051 Jane Road N., likes the rules "as is". The lake is small and
erosion is a concern.
Bob Gould, 8802 Lake Jane Trail, Lake Jane is a multiple use lake, at times the water
sports conflict.
John Hamerly, 9429 Jane Road N., would like the Council to be aware of the majority
vote of the landowners on Lake Jane to change this arbitrary rule to better align with
reasonable lake and land use.
Justin and Dana Bloyer, 8881 Jane Road N., easing the restrictions would make Lake
Jane more appealing to young home buyers; growing the City and expanding the tax
base. Large portion of the names on the petition to maintain the restrictions came from
multiple owners of the common lot.
Council Member Emmons suggested a trial period with a check -in point.
Mayor Johnston didn't like excluding people that don't live on the lake. He liked this rule
when he moved in 28 years ago.
MOTION: Council Member Park moved to change the regulations 'am sunset to 9 a.m.
on Lake Jane. Council Member Pearson seconded the motion. The motion passed 3-2
(Johnston and Emn2o4s voting against.)
MOTION: Council Member Emmons moved to amend the motion to change time to
10:30 and send to DNR pending its approval. Mayor Johnston seconded the motion. The
motion failed 3-2 (Park, Pearson and Smith voting against)
Lakes DeMontreville/Olson
Jim and Robby Dillon, 8190 Hill Trail N. supported the current regulations,
Michelle Hills, 4455 Olson Lake Trail reported a request was made to survey the
residents who own property on Lake DeMontreville and Olson Lake in an effort to
LAKE ELMO CITY COUNCIL MINUTES October 18, 2011
determine their preference for time in regards to the current regulations. This survey was
distributed to 121 property owners and 100 property owners responded.
Landowners survey results were as follows:
31% responded to wanting a change to the current lake rules
21% No -wake speed between sunset and 9 AM the following day
10°/0 Remove all restrictions
3% I don't care
66% don't change the restrictions on Lake DeMontreville/Olson
William Rowe, 8286 Hidden Bay Ct. N., spoke in favor of leaving the regulations "as -is"
Pat Dean, 8028 Hill Trail N. repeated survey results.
Dave Carlson, 8554 Hidden Bay Trail suggested compromise.
Karen Slakey, 7872 DeMontreville Trail N. concerned on property values.
MOTION: Mayor Johnston moved to leave the current slow, no -wake provision in place
on Lake Olson/DeMontreville. Council Member Emmons seconded the motion. The
motion passed 5-0.
Staff will draft an ordinance and bring back to City Council for approval.
Library Updates
Interim City Administrator Dawson reported the City received a report from Foth
Engineering, who did a structural engineering review of the Lake Elmo Arts Center.
The swearing -in of the Library Board will be held at City Hall on October 26th, 7 p.m.
Attorney Sandstrom explained there is no legal requirement for library doors to be
opened January lst, 2012. Washington County has not been willing to affiliate with Lake
Elmo; therefore, the City could potentially affiliate with other City libraries.
Further discussion followed. The City Attorney will draft a resolution asking Washington
County for associate status to Lake Elmo in the Washington County Library System.
The Council adjourned the meeting at 9:50 p.m.
LAKE ELMO CITY COUNCIL MINUTES October 18, 2011 4
AYOR & COUNCIL COMMUNICATION
DATE; 11/01/2011
PUBLIC
ITEM #: 2
MOTION [or DISCUSSION]
AGENDA ITEM: Promote Larry Cornell and Peter Ziemer from Probation to Firefighter
SUBMITTED BY: Fire Chief Greg Malmquist
SUMMARY AND ACTION REQUESTED:
The recommended motion to act on this is as follows:
Promote Probationary Members Larry Cornell and Peter Ziemer from Probation to Firefighter
Status. The new firefighters will recite the "Oath of Office".
"Move to approve Larry Cornell and Peter Ziemer from Probation to Firefighter Status)
BACKGROUND INFORMATION: Larry Cornell and Peter Ziermer have completed the
requirements of Probation as follows: State Certified Firefighter I & II, State Certified Haz Mat
Operations, First Responder and CPR. Approximately 200 hours of training while maintaining
their response requirements of Duty Crews, All Calls and Training.
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the City Council by undertaking the following action
"Move to promote Larry Cornell and Peter Ziemer from Probation Status to Firefighter with
the Lake Elmo Fire Department."
ATTACHMENTS:
1, Oath of Office
-- page 1 --
OATH OF OFFICE
"I (state your name) do hereby. declare,
that I will support and uphold the Constitution and laws of the
United States of America,
the Constitution and statutes of the State of Minnesota,
and the Ordinances and Policies of the City of Lake Elmo.
To the best of my ability, I will faithfully discharge the duties as
(Firefighter, Safety Officer, Captain, District Chief, Chief)
of the Lake Elmo Fire Department, dutifully serve the Citizens of
Lake Elmo,
and will promote and protect the best interest of the community, in
accordance with the Policies and Guidelines of the Lake Elmo Fire
Department".
CITY OF
LAKE
ELMO
AYOR & COUNCIL COMMUNICATION
DATE: 11/1/2011
CONSENT
ITEM #:
MOTION as part of Consent Agenda
AGENDA ITEM: Approve Disbursements in the Amount of $ 250,084.15
SUBMITTED BY: Joe Rigdon, Interim Finance Director, YI"
THROUGH:
REVIEWED BY:
Craig Dawson, Interim City Administrator
Joan Ziertman, Finance Consultant Cw-'
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $250,084.15. No specific motion is needed,
as this is recommended to be part of the overall approval of the Consent Agenda,
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct nonnal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Clai
ACH
ACH
ACH
Amount Description
S 22,697.94 Payroll Taxes to IRS 10/20/2011
3,894.05 PayrollTaxes to MN Dept. of Revenue 10/20/2011
4,309.11 Payroll Retirement to PERA 10/20/2011
DD3630 — DD3647 I $ 42,825.37 Payroll Dated 10/20/2011 (Direct Deposit)
37640 — 37644 I $ 2,835.77 Payroll Dated 10/20/2011 (Payroll)
37645 — 37674 $ 173,521.91 Accounts Payable Dated 11/1/2011
TOTAL
$ 250,084.15
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction
-- page 1 —
City Council Meeting Approval of Disbursements
October 18, 2011 Consent Agenda Item #2
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of $250,084.15
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the November 1, 2011, Disbursements as
Presented land modified] herein."
ATTACHMENTS:
1. Accounts Payable Dated 11/1/2011
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda):
Questions from Council to Staff Mayor Facilitates
Call for Motion ....................................... ...... .................. Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
page 2 --
Accounts Payable
To Be Paid Proof List
User: joan z .
Printed: 10/27/2011 - 1:30 PM
Batch: 005-10-2011
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
AIRGAS Airgas North Central
105763347 10/31/2011 13.02 0.00 11/01/2011 Acetelyn Tank Lease No 0000
101-430-3100-43150 Contract Services
105763347 Total: 13.02
AIRGAS Total: 13.02
ARAM Aramark, Inc.
629-7345792 10/13/2011 21.71 0.00 11/01/2011 Uniforms
101-430-3100 '11170 Uniforms
629-7345792 Total: 21.71
629-7350651 10/20/2011 21.71 0.00 11/01/2011 Uniforms
101-430-3100-44170 Uniforms
629-7350651 10/20/2011 21.38 0.00 11/01/2011 Soap
101-430-3100-42150 Shop Materials
629-7350651 Total: 43.09
629-7352466 10/24/2011 12853 0.00 11/01/2011 Linen City Hall
101-410-1940-44010 Repairs/Maint Contractual Bldg
629-7352466 Total: 128.53
Multiple 10/10/2011 128.53 0.00 11/01/2011 Linen City Hall 629-7342794
101-410-1940-44010 Repairs/Maint Contractual Bldg
Multiple 10/10/2011 64.66 0.00 11/01/2011 Linen City Hall Annex 629-7342795
101-410-1940-44010 Repairs/Maint Contractual Bldg
Multiple Total: 193.19
ARAM Total: 386.52
BANYON Banyon Data Systems, Inc.
147121 11/01/2011 978.28 0.00 11/01/2011 Software Support
601-494-9400-43180 Software Support
147121 Total: 978.28
BANYON Total: 978_28
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 1
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
CENCOLLE Century College
Multiple 10/17/2011 690.00 0.00 11/01/2011 Fire Apparatus Driving - 6 Students No 0000
101-420-2220-4-4370 Conferences & Training
Multiple Total: 690.00
CENCOLLE Total: 690.00
COMPENSA Compensation Consultants, Ltd
November 10/24/2011 40.00 0.00 11/01/2011 Monthly FSA Admin Fee November No 0000
101-410-1320-44300 Miscellaneous 2011
November Total: 40.00
COMPENSA Total: 40.00
CTYOAKDA City of Oakdale
10000460-01 09/30/2011 13,187.33 0.00 11/01/2011 Water Service 194 No 0000
601-494-9400-43820 Water Utility
10000460-01 Total: 13,187.33
20110202976 10/20/2011 105.00 0.00 11/01/2011 Cv2 - Oilater, repairs - light, nail No 0000
101-420-2220-44040 Repairs/Maint Eqpt
20110202976 Total: 105.00
CTYOAKDA Total: 13,292.33
EMERGAUT Emergency Automotive tech, Inc
09/28/2011 09/28/2011 59.30 0.00 11/01/2011 Repair Rear Strobe on CV1 No 0000
101-420-2220-44040 Repairs/Maint Eqpt
09/28/2011 Total: 59.30
EMERGAUT Total: 59.30
FXL FXL, Inc.
November 11/01/2011 2,000.00 0.00 11/01/2011 Assessing Services - November 2011 No 0000
101-410-1320-43100 Assessing Services
November Total: 2.000.00
FXL Total: 2,000.00
HAGBERGS Hagbergs Country Market
09/30/2011 09/30/2011 88.48 0.00 11/01/2011 Fire Prevention Handouts No 0000
101-420-2220-42090 Fire Prevention
09/30/2011 Total: 88.48
HAGBERGS Total: 88.48
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
Page 2
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
HARDDRIV Harddrives,
Cert #3 09/30/2011 101,530.37
418-480-8000-45300 Improvements Other Than Bldgs
Cert #3 Total: 101,530.37
HARDDRIV Total: 101,530.37
Hewlett Hewlett Packard
30886187-0001 10/17/2011
101-420-2220-42000 Office Supplies
30886187-0001 Total:
Hewlett Total:
MALMQ Malmquist Greg
10/24/2011 10/24/2011
101-420-2220-44370 Conferences & Training
10/24/2011 Total: 753.32
MALMQ Total: 753.32
WRI
MENARDSO Menards - Oakdale
24951 10/14/2011 ,:.;.'fiatt• es 24_45
42ar:e r;r,;,:,--34Au
24951 10/14/2011 33.68
206-450-5300-42000 Office Supplies
24951 Total: 58_13
29256 10/25/2011 23.49
411-480-8000-45200 Buildings and Structures
29256 Total: 23.49
29278 10/25/2011 11.07
411-480-8000-45200 Buildings and Structures
29278 Total: 11.07
MENARDSO Total: 92.69
0.00 11/01/2011 2011 Street Improvements #3
297.81 0.00 11/01/2011 New Hard Drive - Fire
297.81
297.81
753.32 0.00 11/01/2011 Reimburse Expenses for MSFDA Conf -
0.00 11/01/2011 Sunfish Parking Improvement Supplies
0.00 11/01/2011 Shrink Wrap Library Books
0.00 11/01/2011 Annex Bathroom Faucet
0.00 11/01/2011 Annex Plumbing
MILLSCOL Mills Cole
10/12/2011 10/12/2011 55.00 0.00 11/01/2011 Cabled Live Mtg - Planning Comm
101-410-1450-43620 Cable Operations 10/12/11
10/12/2011 Total: 55.00
MILLSCOL Total: 55.00
MNRURAL MN Rural Water Association
2011-2012 Memb 10/03/2011 200.00 0.00 11/01/2011 Membership Renewal
601-494-9400-44370 Conferences & Training
A.P - To Be Paid Proof List (10/27/11 - 1:30 PM)
No
No
No
No
No
No
No
No
No
0000
0000
0000 —
0000
0000
0000
0000
0000
0000
Page 3
Invoice # Inv Date
2011-2012 Memb Total:
MNRURAL Total:
NEXTEL Nextel Communications
10/18/2011 10/18/2011
101-420-2220-43210 Telephone
10/18/2011 10/18/2011
101-420-2400-43210 Telephone
10/18/2011 10/18/2011
101-430-3100-43210 Telephone
10/18/2011 10/18/2011
101-450-5200-43210 Telephone
10/18/2011 Total:
NEXTEL Total:
Amount Quantity Pmt Date Description Reference
200.00
200.00
76.01
17.53
52.59
88.17
234.30
234.30
PEARSON Pearson Bros, Inc.
Cert #2 RI 10/26/2011 45,692.00
409-480-8000-45300 Improvements Other Than Bldgs
Cert #2 RI Total: 45,692.00
PEARSON Total: 45,692.00
0.00 11/01/2011 Cell Phone Service - Fire Dept
0.00 11/01/2011 Cell Phone Service - Building Dept
0.00 11/01/2011 Cell Phone Service - Public Works
Dept
0.00 11/01/2011 Cell Phone Service - Parks Dept
0.00 11/01/2011 2011 seal coating Pmt #2
PIONEERP Pioneer Press
10/07/2011 10/07/2011 259.50 0.00 11/01/2011 Annual Newspaper Subscription
101-410-1320 44330 Dues & Subscriptions
10/07/2011 Total: 259.50
PIONEERP Total: 259.50
PITNEYRE Reserve Account Pitney Bowes
10/27/11 10/27/2011
101-410-1320-43220 Postage
10/27/11 10/27/2011
601-494-9400-43220 Postage
10/27/11 Total:
PITNEYRE Total:
PRESSA Anastasia Press
10/18/2011 10/18/2011
101-410-1450-43620 Cable Operations
10/18/2011 Total:
10/24/2011 10/24/2011
101-410-1450-43620 Cable Operations
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
500.00
500.00
1,000.00
1,000.00
0.00 11/01/2011 Postage - Admin
0.00 11/01/2011 Postage - Utility Billing
55.00 0.00 11/01/2011 Cabled Live - CC Mtg 10/18/11
55.00
55.00 0.00 11/01/2011 Cabled Live - PZ meeting 10/24/11
Task Type PO # Close POLine #
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 4
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
10/24/2011 Total:
PRESSA Total:
ROGERS Rogers Printing Services, Corp
18223 10/19/2011
101-410-1320-42030 Printed Forms
18223 Total:
ROGERS Total:
S&T S&T Office Products, Inc.
01ou7974 09/29/2011
101-420-2220-42000 Office Supplies
01ou7974 09/29/2011
101-410-1320-42000 Office Supplies
01ou7974 Total:
010V7863 10/21/2011
101-410-1320-42000 Office Supplies
010V7863 10/21/2011
101-410-1320-42000 Office Supplies
010V7863 Total:
S&T Total:
SAFEASSU Safe Assure Consultants Inc.
408 09/12/2011
101-430-3100-43150 Contract Services
408 Total:
SAFEASSU Total:
SCHWAAB Schwaab, Inc.
B59025 10/18/2011
101-410-1320-42000 Office Supplies
B59025 Total:
SCHWAAB Total:
TASCH T.A. Schifsky & Sons Inc
51921 08/25/2011
101-430-3120-42240 Street Maintenance Materials
51921 Total:
52189 10/03/2011
101-430-3120-42240 Street Maintenance Materials
52189 Total:
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
55.00
110.00
39.54 0.00 11/01/2011 Printed Business Cards - Dawson
39.54
39.54
59.83 0.00 11/01/2011 Office Supplies - Fire Dept
293.82 0.00 11/01/2011 Office Supplies - City Hall
353.65
298.61 0.00 11/01/2011 Office Supplies
16.02 0.00 11/01/2011 Office Supplies
314.63
668.28
2,900.00 0.00 11/01/2011 2012 Safety Training
40.70 0.00 11/01/2011 Signature Stamp - S. Lumby
2,900.00
2,900.00
40.70
40.70
25.00
25.00
252.88
252.88
0.00 11/01/2011 Asphalt
0.00 11/01a011 Asphalt
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 5
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
52245 10/10/2011 447.00 0.00 11/01/2011 Asphalt
101-430-3120-42240 Street Maintenance Materials
52245 Total: 447.00
TASCH Total: 724.88
TDS TDS METROCOM - LLC
651-779-8882 10/13/2011 157.43 0.00 11/01/2011 Analog Lines - Fire
101-420-2220-43210 Telephone
651-779-8882 10/13/2011 155.90 0_00 11/01/2011 Analog Lines - Public Works
101-430-3100-43210 Telephone
651-779-8882 10/13/2011 104.79 0.00 11/01/2011 Analog Lines - Lift Station Alarms
602-495-9450-43210 Telephone
651-779-8882 10/13/2011 42.25 0.00 11/01/2011 Analog Lines - Well House #2
601-494-9400-43210 Telephone
651-779-8882 Total: 460.37
TDS Total: 460.37
TR1STATE Tri State Bobcat, Inc.
A84728 10/18/2011 96.38 0_00 11/01/2011 Tool Cat Filters/Anitfreeze
101-450-5200-42210 Equipment Parts
A84728 Total: 96.38
TRISTATE Total: 96.38
TRUSTPO Trust Point, Inc.
1030000970 10/24/2011
603-000-0000-37100 Surface Water Utility Sales
1030000970 Total:
TRUSTPO Total:
'No 0000
No 0000
No 0000
No 000P7s
No 0000
No 0000
122.65 0.00 11/01/2011 Refund overpayrnent on Surface Water No 0000
122.65
122.65
WASHCONS Washington Conservation Dist.
2228 09/30/2011 535.50 0.00 11/01/2011 3rd Quarter shared educator Program
603-496-9500-44370 Conferences SE Training
2228 Total: 535.50
WASHCONS Total: 535.50
YOCUM Yocum Oil Company, Inc.
204839 10/19/2011 160.69 0.00 11/01/2011 Bulk Oil Tanks
101-430-3100-44010 Repairs/Maint Bldg
204839 Total: 160.69
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
No 0000
No 0000
Page 6
Invoice #
Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
YOCUM Total: 160.69
Report Total: 173,521.91
AP - To Be Paid Proof List (10/27/11 - 1:30 PM)
Page 7
CITY OF
LAKE
ELMO
AYOR & COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #
MOTION
AGENDA ITEM: Ordinance to Extend the "No Wake" Requirements
SUBMITTED BY: Sharon Lumby, City Clerk
REVIEWED BY: Craig Dawson, Interim City Administrator
11/1/2011
4
[or DISCUSSION]
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider taking action on adopting Ordinance No, 08-050, An Ordinance to Allow the City
Council To Extend The "No -Wake" Requirements Under the Water Surface Use Ordinance.
BACKGROUND INFORMATION: At its September 6, 2011, The City Council rescinded the
emergency no -wake level for Lakes Olson/DeMontreville and adopted the emergency no -wake
level for Lakes Olson/DeMontreville at 929,7 feet if existing conditions exists after 5
consecutive days.
At its October 18 and September 6, 2011 meeting, the City Council accepted resident petitions
on possible revisions to City Ordinance Section 97.21 governing operation of motor craft and the
hours of "No -Wake" speeds on area lakes. These lakes include Olson-DeMontreville, Jane and
Elmo. At its September 6`11 meeting, the Council unanimously voted to leave the slow, no wake
provisions in place (sunset until noon) on Lake Elmo and Lakes DeMontreville/Olson.
Property owners concerns were heard on both sides for leaving the rule as is or changing the rule
to "No person shall operate any motorboat at a speed other than a slow, no -wake speed between
sunset and noon the following day except on Lake Jane, slow, no -wake speed will be in effect
between sunset and 9 a.m." The Council adopted (3-2 vote with Mayor Johnston and Council
Member Emmons voting against) changing the regulations for Lake Jane, slow, no -wake speed
in effect between sunset and 9 a.m.
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the City Council undertake the following action:
Wave to adopt Ordinance No. 08-050, An Ordinance to Allow the City Council to extend the
"Na-Walce" Requirements under the Water Surface Use Ordinance"
ATTACHMENTS:
1, Ordinance No. 08-050
2. Water Surface Use Regulations
3. September 6, 2001 Council Minutes
-- page 1 --
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-50
AN ORDINANCE TO ALLOW THE CITY COUNCIL TO EXTEND THE "NO
WAKE" REQUIREMENTS UNDER THE WATER SURFACE USE
ORDINANACE
Section 1. The City Council of the City of Lake Elmo hereby ordains that Section
97.21 subdivision (B) is hereby amended to read as follows:
(B) Hours of operation.
(1) Normal Conditions - No person shall operate any motorboat at a speed
other than a slow, no -wake speed between sunset and noon the following
day except on Lake Jane, where slow, no -wake speed will be in effect
between sunset and 9 a.m..
(2) High Water Conditions - No person shall operate any motorboat at a speed
other than a slow, no -wake speed until, the lake level for Lakes
Olson/DeMontreville at 929.7 feet above mean sea level (msl) if existing
conditions exists after five (5) consecutive days.
Section 2. Adoption Date
This ordinance shall become effective immediately upon adoption and publication in the
official newspaper of the City of Lake Elmo.
This Ordinance No. 08-050 was adopted on this lst day of November, 2011, by a vote of
Ayes and Nays.
Mayor Dean Johnston
ATTEST:
Craig W. Dawson, Interim City Administrator
This Ordinance No, was published on the day of , 2011
Parks and Recreation 75
(B) A special permit may be issued by the City Administrator or the administrator designee for park
usage outside of permitted hours of operation.
(1997 Code, § 1355.07) (Am. Ord, 97-146, passed 2-1-2005) Penalty, see § 10,99
§ 97.07 GLASS BEVERAGE CONTAINERS PROHIBITED.
No person shall bring into any park within the city any glass beverage container.
(1997 Code, § 1355,08) Penalty, see § 10.99
§ 97.08 LIQUOR AND 3.2% MALT LIQUOR PROHIBITED.
In accordance with § 96.01, liquor and 3.2% malt liquor is prohibited in all parks within the city
unless a temporary intoxicating or non -intoxicating liquor license is approved by the city.
(1997 Code, § 1355.09) Penalty, see § 10.99
WATER SURFACE USE
§ 97.20 PURPOSE.
The purpose of §§ 97.20 et seq. is to establish the rules governing the use of the lake surfaces within
the city. It is the intent of §§ 97.20 et seq. to promote the health, safety, welfare, and well-being of all,
and to define the standards of behavior expected for all water users.
(1997 Code, § 1380.01)
§ 97.21 WATERCRAFT AND WATER SURFACE USE REGULATIONS.
The following regulations shall apply to the use of watercraft on lakes within the city, to the use of
a lake within the city, and to the use of ice surfaces on lakes within the city.
(A) Dumping, No person shall dump or throw garbage, paper, bottles, cans, refuse, or debris into
any lake or on the shore of any lake or in any public area around any lake in the city.
(B) Hours of operation. No person shall operate any motorboat at a speed other than a slow,
no -wake speed between sunset and noon the following clay unless an alternative no -wake time period is
established by the City Council as part of a special event.
(C) Operation regulations. No person shall operate any watercraft in violation of the provisions
of this code, or in violation of the provisions of Minnesota Statutes, and/or the regulations of the
Department of Natural Resources which statutes and regulations are hereby adopted and incorporated
herein. In the event of a conflict between the various city and state regulations, the more restrictive
regulation shall apply,
2010 S-4
76 Lake Elmo - General Regulations
(D) Buoys. No person shall place a buoy on a lake unless the buoy is specifically authorized by the
City Council and the Washington County Sheriff.
(E) Operation. All motorboats, operating in excess of a slow, no -wake speed shall operate in a
counter clockwise direction, Personal watercraft engaging in constant turning activity shall confine that
activity to the center of the lake.
(F) Non-public lake access. No person, except riparian owners, shall launch a watercraft or gain
access to or egress from a lake other than at a designated public access point except in the case of any
emergency or except with the written permission of the riparian lot owner, A person who has written
permission to launch a watercraft from a riparian lot shall park their vehicle(s) and trailer(s) on the lot
of the riparian owner. Riparian lot owners who grant permission to use their property as a launch site
shall otherwise comply with all of the land use regulations of the city.
(G) Public launching areas. No person shall launch a watercraft or gain access to or egress from
a lake except from a public right-of-way or other public park area in those locations specifically
designated and posted for the purpose.
(H) Safe operating distance.
(1) No person shall operate or permit the operation of a motorboat, in excess of slow, no -wake
speed, within 100 feet of a shoreline.
(2) No person shall operate or permit the operation of a motorboat in excess of a slow, no -wake
speed when towing a person on water skis or other devices within 100 feet of a shoreline.
(3) Launching or landing a personal watercraft or towing a person on skis or other devices must
be done by using the most direct route to or from open water.
(I) Non -motorized watercraft. Non -motorized watercraft always have the right-of-way over
motorized watercraft.
(1997 Code, § 1380,03)
(J) Permanent "slow - no wake" areas. The channels and narrows between Lake Olson and Lake
DeMontreville are hereby designated as permanent "slow - no wake" areas and appropriate signs shall
be posted.
(K) Special water ski show permit. A special permit may be issued by the City Administrator or
the administrator designee for waiving water ski shows. A permit shall specify the dates and times of
use, and the regulation that will apply to the water ski show. Applicant for special permits shall
provided evidence of insurance coverage and consent from the Washington County Sheriff's Department.
Applicant shall also make arrangements with the Lake Elmo Fire Department to provide an emergency
vehicle during the water ski show.
(Am. Ord. 97-150, passed 3-1-2005; Am, Ord, 08-014, passed 5-19-2009) Penalty, see § 10.99
2010 S-4
Pat Dean, 8028 Hill Trail N., provided information re:feet of bounce before "No Wake"
on the lakes and lake levels taken by the Valley Branch Watershed District, Mr. Dean
noted that he placed the buoys out from his property onto Lake DeMontreville because
the buoys mark the sandbar. Washington County Sheriff's Office appreciated Mr. Dean's
assistance in the placement, removal and the off-season storage of the buoys.
Bob Van Zandt, 8110 Hidden, stated there are many accusations being said and asked the
residents to just stay with the facts.
Jim Dillon, 8190 Hill Trail N., lives on the channel and watches people ignoring the no -
wake buoys. He is not anti water recreation events, only when damage is done to the lots.
He provided pictures showing erosion at various addresses on Lake DeMontreville.
Nadine Obermueller, 8696 42nd Street N. the weir erected in 1987 is doing a good job,
Council discussion followed, Council Member Smith came up with a compromise of
929.7 feet for a duration time of five days. She asked that the Council wait to make a
motion until they discuss Item No, 9.
MOTION: Council Member Pearson moved to rescind Ordinance No. 08-050, Council
Member Park seconded the motion.
MOTION: Mayor Johnston moved to amend motion to set the emergency no -wake level
for Lakes Olson/DeMontreville at 929.7 feet if existing condition exists after 5
consecutive days. Council Member Emmons second the motion. The motion passed 3-2
(Council Members Pearson and Smith voting against.)
MOTION: Council Member Pearson moved to rescind Ordinance No, 08-050 and to set
the emergency no -wake level for Lakes Olson/DeMontreville at 929,7 feet if existing
conditions exists after 5 consecutive days. Councilmember Park seconded the motion.
The motion passed 3-2 (Council Member Pearson voted against the motion because he
wanted to start fresh, Council Member Smith voted against the motion because she
wanted to wait to make a motion until the Council disused Item No, 9.)
Accept Petition for Lake Rule Change on Lakes Jane, DeMontreville and Olson
The City Council received a petition from property owners on Lake Jane and a request
from three property owners on Lakes DeMontreville/Olson a change to Ordinance No,
08-050, Section 97.21 (B) governing Hours of Operation.
These residents spoke in favor of the following modification:
(B) Hours of Operation: No person shall operate any motorboat at a speed other than a
slow, no -wake speed between sunset and noon the following day except Lake
Jane/DeMontreville/Olson On these lakes no person shall operate any motorboat at a
speed other than a slow, no -wake speed between sunset and 9 a.m. the following day.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 6, 2011 4
AYOR & COUNCIL COMMUNICATION
DATE: 11/1/2011
CONSENT 5
ITEM #:
MOTION as part of Consent Agenda
AGENDA ITEM: 2011 Seal Coat Project — Partial Payment No. 2R1
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Craig Dawson, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Joe Rigdon, Finance Department
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
approve partial payment to Pearson Brothers, Inc. for the 2011 Seal Coat Project in the amount
of S45,692. No specific motion is needed, as this is recommended to be part of the overall
approval of the Consent Agenda.
STAFF REPORT: Pearson Brothers, Inc., the Contractor for the project, has submitted Partial
Payment Certificate No, 2R1 in the amount of $45,692. This request has been reviewed and
payment is recommended in the amount requested. Per our Agreement with West Lakeland
Township, the City of Lake Elmo will be reimbursed for this portion of work completed in West
Lakeland in the amount of $45,692.
A small area of defective work was discovered on Ivy Avenue within Lake Elmo, The
Contractor was notified of this corrective work, but was unable to complete the work this season
clue to scheduling and temperature constraints. Therefore, the City has retained 5% of the total
work completed within Lake Elmo. The amount retained is S3,453.80, Once the defective work
has been corrected and approved, final payment will be processed. The corrective work is
scheduled for spring 2012.
RECOMMENDATION: Based upon the above information, it is recommended that the City
Council approve as part of tonight's Consent Agenda Partial Payment No. 2R1 in the amount of
$45,692.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda, table this item for future consideration, or further discuss, deliberate and/or, if
City Council Meeting
November 1, 2011
Seal Coat Project Payment No. 2R1
Consent Agenda Item #
appropriate, arnend the recommended motion prior to taking action. If the latter is done so, the
appropriate action of the Council following such discussion would be:
Move to approve Partial Payment No. 2R1 in the amount of $45,692
to be paid from the Project Fund for the
2011 Seal Coat Project.
land amended and/or modified at tonight's meetingr
ATTACHMENTS: (1)
1. Payment Certificate No. 2R1 for the 2011 Seal Coat Project
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Amenda):
Questions from Council to Staff Mayor Facilitates
Call for Motion ..... .............. . ..... ...... Mayor & City Council
Discussion ......... ,..,.............,...„........ ....... ,..„ Mayor & City Council
Action on Motion... .......... , ............ ..... Mayor Facilitates
-- page 2 --
iiilligiihkeijaidlinit OMNI
TheTighl time, The right people, The eigliG epen7
444 Cedar Street, Culla 1500
Saint Paul, MN 55101
(651) 292-44D0
(651) 292-0083 Fax
www.11tda.com
Proj. No. 14816.003 Cert.. No. 2R1 St. Paul, MN, October 26 .2011
To City of Lake Elmo, Minnesota
This Certifies that Pearson Brothers
For 2011 Seal Coat Proiect
Is entitled to
Owner
, Contractor
Forty Five Thousand Six .171undred Ninety Two Dollars and 001100 ------ 345,692.00)
being 2nd estimate for partial payment on contract with you dated
Received payment in full of above Certificate,
Pearson, Bros, Inc.
, 2011
Contract price plus extras
All previous payments
All previous credits
Extra No,
Cornpensting Change Order No. IR
Credit No.
n
AMOUNT OF THIS CERTIFICATE
Totals
Credit Balance
There will remain unpaid on contract after
payment fthis Certificate
TKDA
Larry D.
RECAPITULATION OF ACCOUNT
Mav 19 .2011
CONTRACT
PLUS EXTRAS PAYMENTS CREDITS
119,200.00
65,622,20
(4,432,00)
45,692.00
114,768.00 $ 111,314,20 $
3,453,80
114,768.00 I $ 114,768.00
An Employee Owned Cornwv Promoting Alliraurtive Acfion airIFria Opportunity
TKDA
Engineers -Architects -Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
EstimateNo. 2R1 Period Ending October 26 20 11 Page 1 of 1 Proj. No. 14816.003
Contractor Pearson 13ros.. Inc. Original Contract Amotmt $119.200,00
Project 2011 Seal Coat Proiect
Location City ofLake Elmo. Minnesota
Total Contract Work Completed - $ 114,768.00
Total Approved Credits $ 0.00
Total Approved Extra Work Completed 0,00
Approved Extra Orders Amount Completed $ 0.00
Total Amount Earned This Estimate $ 114,768,00_
Less Approved Credits $ 0.00
Less Lump Sum Retained $ 3,453.80
Less Previous Payments $ 65,622.20
Total Deductions $ 69,076.00
Amount Due This l3stirnate
Contractor
Pearson Bros., Inc.
Engineer •
Larry D6gtillrer, P,E,
45,692,00
Date
Date October 26. 2011
ESTIMATE NO. 2R1
2011 SEALCOAT PROJECT
CITY OF LAKE ELMO & WEST LAKELAND TOWNSHIP, MINNESOTA
PROJECT NO. 14810.003
ITEM
NO, DESCRIPTION
1
CONTRACT
U T QUANTITY
WEST LAKELAND TOWNSHIP
BITUMINOUS SEAL COAT WITH 1/6'DRESSER TRAP
ROCK
SUBTOTAL FOR WEST LAKELAND TOWNSHIP
ITEM
NO, DESCRIPTION
CITY OF LAKE ELMO
1 BITUMINOUS SEAL COAT WITH 1/8'' DRESSER TRAP
ROCK
SUBTOTAL FOR LAKE ELi140
TOTAL ESTIMATE NO. 2R1
''‘'42intAMY.
SY
UNIT
SY
45,700
CONTRACT
QUANTITY
AS BUILT QTY UNIT
TO DATE PRICE
45,692
AS BUILT QTY
TO DATE
73,500 I 69,076
October 26, 2011,
1.00
UNIT
PRICE
AMOUNT
TO DATE
$ 45,692.00
$ 45,692,00
„Fitt' "rl.
AMOUNT
TO DATE
1.00 I $ 69,076.00
69,07600
$ 114,768.00
CITY OF
LAKE
ELMO
AYOR & COUNCIL COMMUNICATION
DATE: 11/1/11
CONSENT
ITEM #: # 6
AGENDA ITEM: Accept extension letter submitted by Mr. Durand for Variance application
at 2860 Lake Elmo Avenue North,
SUBMITTED BY: Kelli Matzek, City Planner
THROUGH: Craig Dawson, Interim City Administrator
SUMMARY AND ACTION REOUESTED: Mr, Durand, property owner at 2860 Lake Elmo
Avenue North, has applied for a variance to allow two holding tanks to be constructed closer to
the southern property line and the Ordinary High Waterline then is allowed and to utilize the
holding tanks for over 12 months. This application was tabled by the City Council. Mr. Durand
has asked for additional time to complete more detailed information requested by the City
Council. Attached is a copy of the signed form from Mr, Durand agreeing to extend the review
date beyond the 120 days specified in State Statute to January 15, 2012,
ATTACHMENTS:
1. Signed agreement to extend the review period
SUGGESTED ORDER OF BUSINESS;
Introduction of Item ...... ....„....,............,... ........ ......... .,. City Administrator
Report/Presentation........... ..... ..... ...... ........... , ......... ...,..... ..... City Planner
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate ..... ,.....„ ..... ,....... ..... Mayor Facilitates
Mayor & City Council
Call for Motion
Discussion.. ........ .,.................. ........... ................ ........ Mayor & City Council
Action on Motion .......... ....,......,.. ................. ..... Mayor Facilitates
--page 1 --
AGREEMENT TO EXTEND REVIEW PERIOD
On September 15, 2011, the City informed Mr. Clyde Durand that an additional 60 days
would be taken to review Mr. Durand's application for a septic variance to be located at 2860
Lake Elmo Avenue. At the September 20tb City Council meeting, additional options were
brought to the City Council from the applicant. At that meeting, the City Council asked the
applicant for more detailed information on the options provided. The deadline for the City
Council to make a determination on this application is November 17, 2011. Because the
applicant has not been able to compile the additional information requested for Council review
prior to this date, Mr. Clyde Durand has requested the City extend the period of time for
reviewing the application to January 15, 2012 which is beyond the 120 days for review otherwise
allowed by State Statute.
Dated:
Dated: /0 ,2
CITY OF LAKE 0
By:
K e Klatt, City Planner
CLYDE DURAND, PROPERTY
OWNER OF 2860 LAKE ELMO AVENUE
By:
C y
Its:
AA-S
Property Owner
( DATE: 11/1/2011
Consent
Item # 7
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2011-049
RESOLUTION RELATED TO 2012 UTILITY ASSESSMENT ROLL FOR
DELINQUENT STORM WATER
BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota, the
attached list of 11 parcels may be removed from the 2012 assessment roll due to receipt of
payments made to the City of Lake Elmo.
APPROVED by the Lake Elmo City Council on this Is' day of November, 2011,
By:
ATTEST:
Craig Dawson
Interim City Administrator
Dean A. Johnston
Mayor
Resolution No. 2011-XX
City of Lake Elmo
Parcels to be removed from 2012 Assessment file
Updates as of 10.27.2011
Address PID Amount
9765 53rd Street N 03.029.21.42.0009 88.00
12404 Marquess Way N 06.029.20.31.0016 122.65
8450 Hidden Bay Tr' N 09.029.21.24.0003 122.65
4227 Kirkwood Ln N 11.029.21.42.0008 122.65
4938 Lily Ave N 12.029.21.12.0020 88.00
4415 Olson Lake Trl 08.029.21.14.0056 88.00
800 Nicollet Mall N 08.029.21.41.0002 88.00
7975 Afton Road 22.029.21.21.0005 122.65
7975 Afton Road 22.029.21.21.0010 122.65
7975 Afton Road 22.029.21.21.0016 122.65
7975 Afton Road 22.029.21.22.0034 122.65
1,210.55
Memorandum
To: City of Lake Elmo City Council
From: Joe Rigdon, KDV
Date: October 27, 2011
Re: General Fund Revenues/Expenditures through 3rd Quarter 2011 (Unaudited)
The attached report details year-to-date City of Lake Elmo General Fund revenues and
expenditures through September 30, 2011 (unaudited). Highlights are as follows:
Revenues:
Property taxes and franchise fees at 52.1% of budget, as projected (2nd half taxes
will be received in 12/11)
Building permits through September 30, 2011 amounted to $110,060 (100.1% of
budget), as compared to $116,934 through September 30, 2010.
Plan check fees through September 30, 2011 amounted to $41,744 (130.5% of
budget), as compared to $43,610 through September 30, 2010. •
Through September 30, 2011, both the list half and 2nd half 2011 MSA
maintenance aid payments were received from the State, amounting to $83,018
(121.2% of budget).
The City received State Fire Aid of $40,692 in the 3rd quarter of 2011, while State
Fire Aid was not received until the 4" quarter in 2010.
Total revenues were $1,717,370 (58.9% of budget) through September 30, 2011,
increasing 7.6% from $1,596,138 through September 30, 2010.
Expenditures:
General government expenditures totaled $726,994 (74.8% of budget) through
September 30, 2011, increasing 9.1% from $666,234 through September 30,
2010. Administration department legal services for the first three quarters of
2011 were approximately $36,000 greater than for the comparable prior year
period. Administration department miscellaneous expenditures are greater than
two times the full year budget due to the inclusion of City Administrator
relocation costs. Finance department contract services are shown at 204.6% of
the $30,000 finance department budget but are subject to a year-end allocation to
the Water, Sewer, and Surface Water funds based on estimates of actual time
incurred ($41,000 of contract services are budgeted for 2011 in the utility funds).
Public safety expenditures totaled $569,530 (53.2% of budget) through September
30, 2011, decreasing 4.7% from $597,606 through September 30, 2010. Due to
costs of a home demolition, building inspection miscellaneous expenditures
through 3rd quarter of 2010 were $17,958, as compared to $0 for the first three
quarters of 2011,
Public works expenditures totaled $307,451 (76.7% of budget) through
September 30, 2011, decreasing 0.8% from $309,864 through September 30,
2010,
Parks and recreation expenditures totaled $108,116 (56.0% of budget) through
September 30, 2011, decreasing 12.2% from S123,180 through September 30,
2010.
Operating transfers out to other funds totaled $179,000 through 3rd quarter 2011,
as compared to $126,850 through 3rd quarter 2011. Transfers are largely utilized
for capital outlay purposes established during the annual budgeting process.
Total expenditures and transfers out were $1,891,092 (64.8% of budget) through
September 30, 2011, increasing 3.7% from $1,823,734 through September 30,
2010.
General Fund Quarterly Report
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Account Number Description Budget (09/30/11) of Budget (09/30/10)
101 General Fund
Revenue
000 General
0000 General
101-000-0000-31010 Current Ad Valorem Taxes -$2,447,385.00 -$1,169,260.43 47,78 -$1,072,260,21
101-000-0000-31020 Delinquent Ad Valorem Taxes $0.00 -$6,917,25 00.00 -$35,192.29
101-000-0000-31030 Mobile Home Tax -$8,000.00 -$2,500.80 31.25 -$1,589,69
101-000-0000-31040 Fiscal Disparities $0.00 -$81,205.18 00,00 -$90,492.96
101-000-0000-31910 Penalty & Interest' on Taxes $0.00 $526,10 00.00 -$2,855.85
101-000-0000-32110 Liquor License -$7,200.00 -$2,075.00 28.82 -$1,725.00
101-000-0000-32180 Wastehauler License -$1,000.00 $0.00 00.00 -$230.00
101-000-0000-32181 General Contractor License -$2,000.00 -$1,725.00 86.25 -$3,530.00
101-000-0000-32183 Heating Contractor License -$100.00 -$75.00 75.00 $0.00
101-000-0000-32184 Blacktopping Contractor Licens -$60,00 $0,00 00,00 $0.00
101-000-0000-32210 Building Permits -$110,000,00 -$110,059,80 100.05 -$116,934,34
101-000-0000-32215 Surcharge $0.00 $0.00 00.00 $0.00
101-000-0000-32220 Heating Permits -$3,000.00 -$7,580,17 252.67 -$7,084.50
101-000-0000-32230 Plumbing Permits -$3,000.00 -$5,341.00 178.03 -$5,481.00
101-000-0000-32231 Sewer Permits -$500.00 $0.00 00,00 -$561,00
101-000-0000-32240 Animal License -$2,100.00 -$1,742,00 82.95 -$2,865,00
101-000-0000-32250 Utility Permits -$6,000.00 -$4,688.21 78.14 -$5,052,34
101-000-0000-32260 Burning Permit -$1,00100 -$1,040,00 104,00 -$1,310.00
101-000-0000-33418 MSA - Maintenance -$68,500.00 -$83,018.00 121.19 -$77,347.00
101-000-0000-33420 State Fire Aid -$40,000.00 -$40,692,00 101,73 $0,00
101-000-0000-33422 PERA Aid -$2,749.00 -$1,374.50 50.00 -$1,374.50
101-000-0000-33426 Miscellaneous State Grants $0.00 -$21,179.00 00.00 $0.00
101-000-0000-33620 Gravel Tax -$3,100,00 -$925.18 29.84 -$439,24
101-000-0000-33621 Recycling Grant -$15,000.00 -$15,588.00 103,92 -$15,588.00
101-000-0000-33622 Cable Franchise Revenue -$35,000.00 -$38,894.09 111,13 -$35,366.96
101-000-0000-34103 Zoning & Subdivision Fees -$4,000.00 -$8,465.00 211.63 -$7,180.00
101-000-0000-34104 Plan Check Fees -$32,000.00 -$41,743.71 130,45 -$43,610,21
101-000-0000-34105 Sale al Copies, Books, Maps -$200,00 -$114.75 57.38 -$80,80
101-000-0000-34107 Assessment Searches -$200,00 -$295,00 147,50 -$450.00
101-000-0000-34109 Clean Up Days -$4,000.00 -$3,058.00 75.45 -$3,425,00
101-000-0000-34111 Cable Operation Reimbursement -$2,000.00 -$1,357,42 67.87 -$1,683.12
101-000-0000-35100 Fines -$52,000.00 -$49,873,41 95.91 -$46,685,44
101-000-0000-36200 Miscellaneous Revenue -$11,129.00 -$7,508.00 68.36 -$7,721.51
101-000-0000-36210 Interest Earnings -$50,000.00 $0.00 00.00 $0.00
101-000-0000-36230 Donations -$8,000.00 -$9,500.00 118.75 -$8,022.46,
0000 General -$2,919,223.00 -$1,717,369.80 58.83 -$1,596,138.42,
000 General -$2,919,223.00 -$1,717,369,80 58.83 -$1,596,138,42
Revenue 42,919,223.00 -$1,717,369.80 58.83 -$1,596,138.42
General Fund QuartrJy Report
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Account Number Description Budget (09/30/11) of Budget (09130/10)
Expense
410 General Government
1110 Mayor & Council
101-410-1110-41030 Part-time Salaries $16,435,00 $8,217,50 50.00 $8,217.50
101-410-1110-41220 FICA Contributions $1,019,00 5509,49 50,00 5509,49
101-410-1110-41230 Medicare Contributions $238.00 $119,14 50.06 $119.14
101-410-1110-43310 Mileage $1,000.00 $0.00 00.00 $0.00
101-410-1110-44300 Miscellaneous $2,000,00 $742,66 37.13 $3,091.59
101-410-1110-44330 Dues & Subscriptions $9,800.00 $8,813.00 89.93 $3,987.00
101-410-1110-44370 Conferences & Training $3,500,00 $1,852.81 52.94 $1,575,56
1110 Mayor & Council $33,992..00 $20,254.60 59.59 $17,500.28
1320 Administration
101-410-1320-41010 Full-time Salaries $221,094.00 $151,715.29 68.62 $150,730.97
101-4104320-412.10 PERA Contributions $8,634,00 $5,747.05 66.56 $5,555,93
101-410-1320-41215 ICMA Employer Contribution $7,395,00 $5,252.33 71.03 $4,837.56
101-410-1320-41220 FICA Contributions $13,708,00 $9,140.47 66.68 $9,21108
101-410-1320-41230 Medicare Contributions $3,206.00 $2,137.69 66.68 $2,154.22
101-410-1320-41300 Health/Dental Insurance $38,682.00 $25,060.50 64.79 $28,488,76
101-410-1320-41420 Unemployment Benefits $0.00 $7,147.98 00.00 $0.00
101-410-1320-41510 Workers Compensation $2,579.00 $2,141.00 83.02 $1,921,00
101-410-1320-42000 Office Supplies $7,500,00 $2,983.15 39.78 $2,866.26
101-410-1320-42030 Printed Forms $1,000.00 $53.44 05.34 $457.56
101-410-1320-43040 Legal Services $60,000,00 $72,706.96 121.18 $36,818,79
101-410-1320-43100 Assessing Services $45,500.00 $23,383.84 51.39 $22,326.00
101-410-1320-43220 Postage $7,500.00 $4,185.00 55.80 $2,500.00
101-410-1320-43310 Mileage $3,500.00 $1,304.76 37.28 $1,390.50
101-4104320-43610 Insurance $39,500.00 $34,381.24 87.04 $38,563.04
101-410-1320-44300 Miscellaneous $6,000.00 $12,882.55 214.71 $889.08
101-410-1320-44330 Dues & Subscriptions $4,000.00 $1,515.53 37,89 $2,270.00
101-410-1320-44370 Conferences & Training $3,500.00 $578.13 16.52 $2,573.05
101-410-1320-44380 Staff Development $1,000.00 $74.00 07.40 $125.00
1320 Administration $474,298.00 $362,390.91 76.41 $313,678.80
1410 Elections
101-410-1410-44300 Miscellaneous $1,350.00 $940.00 69,63 $1,457.98
1410 Elections $1,350.00 $940.00 69.63 $1,457.98
1450 Communications
101-410-1450-41010 Full-time Salaries $11,139,00 $3,538.42 31.77 $4,648.02
101-410-1450-41210 PERA Contributions $808.00 $256.56 31.75 $325.08
101-410-1450-41220 FICA Contributions $691.00 $219.41 31.75 $288.17
101-410-1450-41230 Medicare Contributions $162.00 $51.31 31.67 $67.37
101-410-1450-41510 Workers Compensation $563.00 $467.00 82.95 $430.00
101-410-1450-43090 Newsletter $5,400.00 $3,748.10 69.41 $3,739.38
101-410-1450-43180 Information Technology/Web $31,500.00 $15,952.92 50.64 $21,942.23
101-410-1450-43510 Public Notices $4,000.00 $2,171.83 54.30 $866.18
101-410-1450-43620 Cable Operations $4,000.00 $2,361.60 59.04 $2,537.04
1450 Communications $58,263.00 $28,767.15 49.37 $34,843.47
2
General Fund Quarterly Report
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
Account Number
1520
101-410-1520-41010
101-410-1520-41210
101-410-1520-41220
101-410-1520-41230
101-410-1520-41300
101-410-1520-41510
101-410-1520-42000
101-410-1520-42030
101-410-1520-43010
101-410-1520-43150
101-410-1520-43310
101-410-1520-44300
101-410-1520-44330
101-410-1520-44350
101-410-1520-44370
1520
1910
101-410-1910-41010
101-410-1910-41210
101-410-1910-41220
101-410-1910-4123D
101-410-1910-41300
101-410-1910-41510
101-410-1910-42000
101-410-1910-42030
101-410-1910-43020
101-41D-1910-43030
101-410-1910-43150
101-410-1910-43310
101-410-1910-44300
101-410-1910-44330
101-410-1910-44350
101-410-1910-44370
1910
1930
101-410-1930-43030
1930
1940
101-410-1940-42110
101-410-1940-42230
101-410-1940-43210
101-410-1940-43810
101-410-1940-43840
101-410-1940-44010
101-410-1940-44040
101-410-1940-44300
Description
Finance
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Audit Services
Contract Services
Mileage
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Finance
Planning & Zoning
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
'Comprehensive Planning
Engineering Services
Contract Services
Mileage
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Planning & Zoning
Engineering Services
Engineering Services
Engineering Services
City Hall
Cleaning Supplies
Building Repair Supplies
Telephone
Electric Utility
Refuse
Repairs/Maint Contractual Bldg
Repairs/Maint Contractual Eqpt
Miscellaneous
2011
Budget
2011
Year -to -Date
(09/30/11)
2011
Percentage
of Budget
$34,741.00 $24,671,60 71,02
$2,519.00 $1,788.67 71.01
$2,154.00 $1,509.53 70.08
$504.00 $353,01 70,04
$4,114.00 $3,017.92 73.36
$279,00 $232,00 83.15
$500.00 $477.18 95.44
$0.00 $542.96 00.00
$29,500,00 $23,670.00 80,24
$30,000,00 $61,391.49 204.64
$250.00 $0.00 00.00
$3,000.00 $865.73 28,86
$100.00 $0,00 00.00
$100.00 $0.00 00.00
$300.00 $20.00 06.67
$108,061.00 $118,540.09 109.70
$104,312,00
$7,563.00
$6,467,00
$1,513.00
$26,487,00
$838,00
$1,000.00
$0.00
$20,000,00
$10,000.00
$5,000.00
$500.00
$500,00
$750.00
$250.00
$1,500.00
$186,680.00
2010
Year -to -Date
(09/30/10)
$24,366.00
$1,703.65
$1,500.93
$351.05
$3,161.22
$176.00
$0.00
$0.00
$28,935.00
$56,313.75
$0.00
$2,676,47
$0.00
$0.00
$0,00
$119,184,07
$79,939,20 76.63 $70,606.88
$5,464.73 72.26 $4,746.75
$4,664.08 72.12 54,191.00
$1,090,73 72.09 $980.06
$16,860.17 63.65 $16,479.35
$696.00 83.05 $526,00
$27.95 02,80 $87.53
$494.01 00.00 $239,26
$0.00 00.00 $526.52
$17,887.38 178.87 $16,323.70
$995.00 19.90 $2,595.10
$0.00 00.00 $0.00
$6,00 01.20 $65,26
5515,00 68.67 $495.00
5305,00 122.00 $0.00
5660,00 44.00 $801.00
$129,605.25 69.43 $118,663.41
$70,000.00 $41,269.70 58.96 535,616.53,
$70,000,00 $41,269.70 58.96 $35,616.53
$.550.00
$1,000.00
$7,125.00
$12,500.00
$1,300.00
$11,000,00
$5,000.00
$1,000.00
$361.87
$0.00
$6,011.98
$6,972.78
$965.48
$8,380.34
$2,523.31
$10,70
65.79 $507,74
00,00 $159.98
84,38 $5,569,40
55.78 $5,464.40
74.27 $829.28
76.18 $10,650.77
50.47 $1,437.99
01.07 $669.64
General Fund Qu,
port
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
Account Number
1940
City Hall
Description
410 General Government
420
2100
101-420-2100-43150
2100
2150
101-420-2150-43045
2150
2220
101-420-2220-41010
101-420-2220-41030
101-420-2220-41210
101-420-2220-41220
101-420-2220-41230
101-420-2220-41300
101-420-2220-41510
101-420-2220-42000
101-420-2220-42080
101-420-2220-42090
101-420-2220-42120
101-420-2220-42400
101-420-2220-43050
101-420-2220-43210
101-420-2220-43230
101-420-2220-43310
101-420-2220-43630
101-420-2220-43810
101-420-2220-43840
101-420-2220-44010
101-420-2220-44040
101-420-2220-44170
101-420-2220-44300
101-420-2220-44330
101-420-2220-44350
101-420-2220-44370
2220
2250
101-420-2250-44920
101-420-2250-44925
2250
2400
101-420-2400-41010
Public Safety
Police
Law Enforcement Contract
Police
Prosecution
Attorney Criminal
Prosecution
Fire
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
EMS Supplies
Fire Prevention
Fuel, Oil and Fluids
Small Tools & Equipment
Physicals
Telephone
Radio
Mileage
Vehicle Insurance
Electric Utility
Refuse
Repairs/Maint Bldg
Repairs/Maint Eqpt
Unifornns
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Fire
Fire Relief
Fire State Aid
City Contribution
Fire Relief
Building Inspection
Full-time Salaries
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Budget (09/30/11) of Budget (09/30/10)
$39,475.00 $25,226,46 63,90 $25,289,20
$972,119.00 $726,994.16 74.78 $666,233.74
$483,765.00 $224,197.13 46.34 $239,391,53
$483,765.00 $224,197.13 46.34 $239,391.53
$51,000.00 $30,870.37 60.53 $33,370.72
$51,000.00 $30,870.37 60.53 $33,370.72
$64,701.00 $45,911.37 70,96 $45,264,48
$100,000.00 $39,412.34 39.41 $40,040.56
$9,008.00 $6,622,97 73.52 $6,186.55
$6,468.00 $2,616,12 40.45 $2,656.79
$2,388.00 $1,198.91 50.21 $1,212.66
$16,722,00 $10,797.87 64.57 $12,279.18
$15,892.00 $13,190.00 83.00 $12,472.00
$1,000.00 $49.20 04.92 $373.15
$1,200.00 $1,311.67 109,31 $0.00
$3,000.00 $20.23 00.67 $2,274.47
$10,000.00 $17,369.01 173.69 $6,889.23
$10,000.00 $4,952.92 49.53 $5,259,06
$9,250.00 $2,081.58 22.50 $5,063.69
$5,000.00 $2,379.30 47.59 $3,079.50
$18,500.00 $11,460.39 61.95 $8,035.18
$600.00 $2.5.01 04.17 $670.07
$15,475.00 $10,754.00 69.49 $13,980.20
$12,500.00 $8,468,01 67.74 $7,028.48
$1,000.00 $425,00 42.50 $364.96
$11,000.00 $7,612.17 69.20 $23,061.30
$25,000,00 $30,893.86 123.58 $18,751.85
$9,200.00 $4,008.97 43.58 $1,223.28
$1,500.00 $1,417,35 94.49 $1,238.91
$3,300.00 $2,901.20 87.92 $1,619.00
$1,000.00 $788.74 78.87 $758,66
$22,000.00 $15,785.13 71.75 $12,046,46
$375,704,00 $242,453.32 64.53 $231,829.67
$40,000.00 $0.00 00.00 $0.00
$7,175.00 $0.00 00.00 $1,000.00
$47,175,00 $0.00 00.00 $1,000.00
$60,935.00 $42,524.21 69.79 $41,315,84
4
General Fund Quarterly Report
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Account Number Description Budget (09/30/11) of Budget (09/30/10)
101-420-2400-41210 PERA Contributions $4,418.00 $3,082.92 69.78 $2,888.69
101-420-2400-41220 FICA Contributions $3,778.00 $2,565.40 67.90 $2,517.98
101-420-2400-41230 Medicare Contributions $884,00 $600.08 67.88 $588.90
101-420-2400-41300 Health/Dental Insurance $9,487.00 $6,412,13 67,59 $6,684.35
101-420-2400-41510 Workers Compensation $2,451.00 $2,034,00 82.99 $2,319.00
101-420-2400-42000 Office Supplies $300.00 $402.56 134.19 $0,00
101-420-2400-42030 Printed Forms $300.00 $145.88 48.63 $0.00
101-420-2400-42120 Fuel, Oil and Fluids $3,750.00 $0.00 00.00 $0,00
101-420-2400-43030 Engineering $5,000.00 $8,445.80 168,92 $6,178.25
101-420-2400-43050 Plan Review Charges $1,000.00 $0.00 00.00 $0,D0
101-420-2400-43060 Surcharge Payments $0.00 -$2,042.96 00.00 -$4,835.68
101-420-2400-43150 Inspector Contract Services $1,000,00 $386.08 38,61 $631.50
101-420-2400-43210 Telephone $425.00 $146.07 34.37 $232.39
101-420-2400-43310 Mileage $250,00 $0.00 00,00 $0,00
101-420-2400-43630 Insurance $1,000.00 $242.00 24,20 $903.41
101-420-2400-44040 Repairs/Maint Eqpt $750.00 $340,58 45.41 $364.90
101-420-2400-44170 Uniforms $300.00 $0.00 00.00 $0.00
101-420-2400-44300 Miscellaneous $500,00 $0.00 00.00 $17,958,08
101-420-2400-44330 Dues & Subscriptions $200.00 $75.00 37.50 $100,00
101-420-2400-44350 Books $200.00 $0.00 00.00 $0,00
101-420-2400-44370 Conferences & Training $500,00 $170.00 34.00 $155.00
2400 Building Inspection $97,428.00 $65,529,75 67.26 $78,002.61
2500 Emergency Communications
101-420-2500-43150 Contract Services 52,500.00 $5,250,00 210.00 $6,485.00
2500 Emergency Communications $2,500.00 $5,250.00 210.00 $6,485.00
2700 Animal Control
101-420-270D-42030 Printed Forms $150.00 $0.00 00.00 $0.00
101-420-2700-43150 Contract Services $12,600.00 $651.57 05.17 $7,526.51
101-420-2700-44300 Miscellaneous $100.00 $577.68 577.68 $0.00
2700 Animal Control $12,850,00 $1,229.25 09.57 $7,526,51
420 Public Safety $1,070,422,00 $569,529.82 53.21 $597,606.04
430 Public Works
3100 Public Works
101-430-3100-41010 Full-time Salaries $126,033.00 $88,222.60 70.00 $85,344.88
101-430-3100-41030 Part-tIme Salaries $12,824.00 $0.00 00.00 $0.00
101-430-3100-41210 PERA Contributions $10,067,00 $6,395.98 63.53 $5,967,17
101-430-3100-41220 FICA Contributions $8,609.00 $5,103.60 59.28 $5,043.87
101-430-3100-41230 Medicare Contributions $2,013.00 $1,193.46 59.29 $1,179.65
101-430-3100-41300 Health/Dental Insurance $38,177.00 $24,385.76 63,88 $27,575,97
101-430-3100-41510 Workers Compensation $13,946.00 $11,376.00 81.57 $13,541,00
101-430-3100-42000 Office Supplies $500,00 $0.00 00.00 $181.09
101-430-3100-42150 Shop Materials $4,000.00 $911,25 22.78 $646.70
101-430-3100-42210 Equipment Parts $0,00 $1,576,71 00.00 $0.00
101-430-3100-42230 Building Repair Supplies $1,000.00 $277.46 27.75 $4,76
101-430-3100-42400 Small Tools & Minor Equipment $3,000,00 $918.77 30.63 $976.68
General Fund Quart
port
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
Account Number
101-430-3100-43030
101-430-3100-43150
101-430-3100-43210
101-430-3100-43230
101-430-3100-43310
101-430-3100-43630
101-430-3100-43810
101-430-3100-43840
101-430-3100-44010
101-430-3100-44030
101-430-3100-44040
101-430-3100-44170
101-430-3100-44300
101-430-3100-44330
101-430-3100-44370
101-430-3100-44380
3100
3120
101-430-3120-42120
101-430-3120-42210
101-430-3120-42240
101-430-3120-42260
101-430-3120-43150
101-430-3120-44040
3120
3125
101-430-3125-42250
101-430-3125-42290
101-430-3125-43150
101-430-3125-44040
3125
3160
101-430-3160-43810
3160
3200
101-430-3200-42100
101-430-3200-43090
101-430-3200-44300
3200
Description
Engineering 5ervices
Contract Services
Telephone
Radio
Mileage
Insurance
Electric Utility
Refuse
Repairs/Maint Bldg
Repairs/Maint Imp Not Bldgs
Repairs/Maint Eqpt
Uniforms
Miscellaneous
Dues & Subscriptions
Conferences & Training
Clean-up Days
Public Works
Streets
Fuel, Oil and Fluids
Equipment Parts
Street Maintenance Materials
Sign Repair Materials
Contract Services
Repairs/Maint Eqpt
Streets
Ice and Snow Removal
Landscaping Materials
Sand/Salt
Contract Services
Repairs/Maint Eqpt
Ice and Snow Removal
Street Lighting
Street Lighting
Street Lighting
Recycling
Recycling Supplies
Newsletter
Miscellaneous
Recycling
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Budget (09/30111) of Budget (09/30(10)
$1,000.00 $1,278,54 127,85 $769.25
$7,500.00 $1,363.46 18,18 $1,385,90
$6,375.00 $6,089.94 95.53 $6,060,68
$500.00 50.00 00.00 $0,00
$100,00 $0.00 00,00 $0,00
$15,670.00 $13,274,00 84.71 $14,156.37
$25,000,00 $10,777.52 43.11 $11,524,92
$1,800.00 $1,852.48 102.92 $1,650.96
$1,500.00 $2,748,60 183.24 $2,664,05
$0.00 $12,554.19 00.00 $0.00
$6,000.00 $548.65 09.14 $779.77
$1,675,00 $1,151.52 68.75 $1,247,64
$2,000.00 520.25 01.01 $379.92
$150,00 560,00 40,00 $0.00
$1,000,00 $620.00 62.00 $875.09
$7,500.00 $5,833.91 77.79 $6,602.43
$297,939.00 $198,534.65 66.64 $188,558.75
$30,000,00 $13,404,46 44.68 $15,690.68
$8,500.00 $2,181.16 25,66 $1,582.75
$15,000.00 $8,920.50 59.47 $4,787.85
$3,000.00 $1,633.37 54.45 $2,611.50
$16,500.00 $2,456.55 14.89 $6,945.83
$5,000.00 $4,676.45 93.53 $71.60
$78,000.00 $33,272,49 42.66 $31,190.21
$1,000.00 $445.57 44.56 $301.82
$65,000.00 $36,579,93 56.28 $57,410,89
$7,500.00 $5,254.80 70.06 50,00
$2,500,00 $387.26 15.49 $1,694.64
$76,000.00 $42,667.56 56.14 $59,407.35
$24,000,00 $21,090.09 87.88 $15,532.39
$24,000.00 $21,090.09 87.88 $15,532,39
$3,500,00 $970.78 27.74 $921.21
$4,000.00 50.00 00.00 $931.96
$7,500.00 $2,858.03 38.11 $2,725,40
$15,000,00 $3,828,81 25.53 $4,578.57
6
General Fund Quarterly Report
Quarterly Report
10/27/2011
101 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
Account Number
3250
101-430-3250-43150
3250
430
450
5200
101-450-5200-41010
101-450-5200-41030
101-450-5200-41210
101-450-5200-41220
101-450-5200-41230
101-450-5200-41300
101-450-5200-41510
101-450-5200-42000
101-450-5200-42120
101-450-5200-42150
101-450-5200-42160
101-450-5200-42210
101-450-5200-42230
101-450-5200-42250
101-450-5200-42400
101-450-5200-43210
101-450-5200-43310
101-450-5200-43630
101-450-5200-43810
101-450-5200-43840
101-450-5200-44010
101-450-5200-44030
101-450-5200-44040
101-450-5200-44120
101-450-5200-44300
5200
450
493
9360
101-493-9360-47200
9360
493
Description
Tree Program
Contract Services
Tree Program
Public Works
Culture, Recreation
Parks & Recreation
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Fuel, Oil arid Fluids
Shop Materials
Chemicals
Equipment Parts
Building Repair supplies
Landscaping Materials
Small Tools & Minor Equipment
Telephone
Mileage
Insurance
Electric Utility
Refuse
Repairs/Maint Bldg
Repairs/Maint Imp Not Bldgs
Repairs/Maint Eqpt
Rentals - Buildings
Miscellaneous
Parks & Recreation
Culture, Recreation
Other Financing Uses
Transfers Out
Transfers Out
Transfers Out
Other Financing Uses
Expense
2011
Budget
2011
Year -to -Date
(09/30/11)
$10,500.00 $8,057.75
$10,500.00 $8,057.75
$501,439,00 $307,451.35
2011
Percentage
of Budget
76.74
76,74
2010
Year -to -Date
(09130/10)
$10,596,88
$10,596.88,
61.31 $309,864,15
$77,977.00 $46,231.27 59,29
$31,162.00 $16,789,50 53.88
$7,912.00 $4,082,66 51.60
$6,767,00 $3,759.26 55.55
$1,583.00 $879.31 55.55
$14,852.00 $9,392.91 63.24
$8,426.00 $6,994.00 83.00
$300.00 $0,00 00.00
$3,000.00 $0.00 00.00
$750.00 $144.14 19.22
$1,000.00 $304.08 30.41
$2,500,00 $1,187.48 47,50
$500,00 $0.00 00.00
$3,500,00 $1,035.88 29.60
$1,000.00 $422.79 42.28
$550.00 $586.85 106.70
$100.00 $0.00 00.00
$5,500.00 $3,595.00 65.36
$10,154.00 $5,935,43 68,24
$2,500.00 $1,852.48 74.10
$700.00 $0.00 00,00
$4,000.00 $265.78 06.64
$2,000.00 $427.15 21,36
$5,000,00 $3,150,83 63.02
$1,500.00 $79.49 05.30
$193,243.00 $108,115,29 55.95
$193,243.00 $108,116.29
$182,000.00 $179,000.00
$182,000,00 $179,000.00
$182,000.00 $179,000.00
$2,919,223,00 $1,891,091.62
$47,550.36
$17,157,05
$4,043.02
$3,915.05
$915,61
$10,559,72
$7,253.00
$0,00
$0,00
$0.00
$224,44
$1,785.15
$261.62
$2,433.26
$465,97
$190.52
$0.00
$4,968.73
$7,098.24
$1,590.96
$0.00
$8,706.89
$111,00
$3,795,75
$154.00
$123,180,34
55.95 $123,180.34
98,35
98.35
$126,850,00.
$126,850,00
98.35 $126,850.00
64.78 $1,823,734.27
7
General Fund Qu
eport
Quarterly Report
10/27/2011
1:01 PM
Periods 01 to 09
Fiscal Year 2011 to 2011
2011 2011 2010
2011 Year -to -Date Percentage Year -to -Date
Account Number Description Budget (09/30711) of Budget (09/30710)
101 General Fund $0.00 $173,721,82 00.00 $227,595.85
CITY OF
LAKE
ELMO
A YOR & COUNCIL COMMUNICATION
DATE: 11/1/11
REGULAR
ITEM #: # 9
MOTION
RESOLUTION 2011-050
AGENDA ITEM: Consider an application for a variance to permit the construction of a screen
porch at 2769 Legion Avenue North that does not meet the required setback
from a side, corner lot line — R1 zoning
SUBMITTED BY:
THROUGH:
REVIEWED BY:
Kelli Matzek, City Planner
Lake Elmo Planning Commission
Craig Dawson, Interim City Administrator
Kyle Klatt, Planning Director
SUMMARY AND ACTION REQUESTED: Staff is respectfully requesting the City Council
consider a variance application from Alan and Ralea Kupferschmidt, to allow the construction of
an expanded screen porch to the south side of their home at 2769 Legion Avenue North. A
variance has been requested because their lot abuts a dedicated, but unimproved publicly
dedicated road right-of-way with significant City infrastructure. Therefore, this lot is considered
a corner lot and is subject to a 25 foot corner, side yard setback instead of the 10 foot setback if
the property was adjacent to another residential property line. They are proposing to encroach no
closer than 15 feet to this southern property line where the 25 foot setback is applied.
The recommended motion to act on this is as follows:
'Move to approve Resolution 2011-050 approving the 10 foot variance to the southern
property line requested for 2 769 Legion Avenue North."
BACKGROUND INFORMATION: The applicant applied for a street vacation, which was
denied by the City Council at their October 4th meeting.
STAFF REPORT: For variance applications, the burden is on the applicant to demonstrate why
this situation is unique and necessitates flexibility to code requirements. To ,make this case, a
variance can only be granted by the city when strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under consideration and
then only when it is demonstrated that such actions will be in keeping with the spirit and intent of
-- page 1 --
City Council Meeting Kupferschmidt Variance
November 1, 2011 Regular Agenda Item # 9
this chapter. The criteria that are included in the City Code for making such a decision include
the following:
Practical Difficulties. A variance to the provision of this chapter may be granted by the
Board of Adjustment upon the application by the owner of the affected property where the
strict enforcement of this chapter would cause practical difficulties because of circumstances
unique to the individual property under consideration and then only when it is demonstrated
that such actions will be in keeping with the spirit and intent of this chapter.
Definition of practical difficulties. "Practical difficulties," as used in connection
with the granting of a variance, means that the property owner proposes to use
the property in a reasonable manner not peintitted by an official control.
Unique Circumstances. The plight of the landowner is due to circumstances unique to the
property not created by the landowner
-Character oflocality. The proposed variance will not alter the essential character of the
locality in which the property in question is located.
Adjacent properties and traffic. The proposed variance will not impair an adequate supply of
light and air to property adjacent to the property in question or substantially increase the
congestion of the public streets or substantially diminish or impair property values within the
neighborhood.
In reviewing the request against the four criteria listed above, staff determined that all of these
criteria were met by the applicant and is recommending approval of the request based on the
suggested findings included in the attached Staff report.
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the City Council approve the variance requested by undertaking the following
action:
"Move to approve Resolution 2011-050 approving the 10 foot variance to the southern
property line requested for 2 769 Legion Avenue North."
Alternatively, the City Council may deny the variance, but must provide findings to support the
denial.
ATTACHMENTS:
1. Detailed Staff Report
2. Resolution 2011-050
3. Neighbor letter of support
4. Applicant's submittals
-- page 2 —
VarianceCi�Couu�Mn��g ^u�xm��"°.
SUGGESTED ORDER OD7BUSINE8G:
introduction ofItem .............................................................. ��__'+vAdministrator
Report/Presentation ................................................................. Planning Director
Public Input, if Appropriate
Call for Motion ..........................
- Dincooaino
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Mayor Facilitates
......... Mayor & City Council
Mayor & City Council
�
City of Lake Elmo Planning Department
Variance Request
To: City Council
From: Kelli Matzek, City Planner
Meeting Date: 11/1/11
Applicant: Alan and Ralea Kupferschmidt
Location: 2769 Legion Avenue North
Zoning: R1 — Single Family Residential
Introductory Information
Application The City of Lake Elmo has received an application for a variance from Alan and Ralea
Summary: Kupferschmidt to allow the construction of a larger screen porch then what was
previously on the site at 2769 Legion Avenue North. A variance has been requested
because the proposed addition would be located no closer than 15 feet to the southern
property line which is considered a side (corner) lot line and is therefore subject to a
25 foot setback.
The dedicated right-of-way adjacent to the southern lot line was established as part of
the Myron Ellrnan Subdivision, platted in 1969.
Property The applicants' property is located in the Myron Ellman Subdivision and is adjacent to
Information: a dedicated road right-of-way (identified as 12th Street on the plat) that runs east/west
along the south side of that single family residential neighborhood. This right-of-way
has never been paved for a street, and Staff does not anticipate that it ever will be used
as such due to the fairly steep slopes that make up the land under which the right-of-
way has been platted.
Applicable
Codes:
Although it is highly unlikely that the 12th Street road right-of-way will ever be paved,
there is some significant City infrastructure within this right-of-way such as a lift
station, water lines, and a paved turn -around at the end of Legion Avenue. This right-
of-way also provides the only dedicated access to a 1.78 acre City -owned property
utilized as a septic system (201 system) that serves a large number of homes in this
neighborhood. Because of the significant infrastructure within the 12th Street right-of-
way, the City denied a road right-of-way vacation request received previously from
the applicant.
Section 150.017 Variances.
(A -I) Variances. Identifies procedures and requirements for the processing and
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review of a variance application. Please note that this section was recently
updated by the City to comply with revisions to Minnesota State Statutes.
Section 154.041 (C) R-1 Minimum District Requirements
Building Setback from Property Lines
— Side (Corner): 25 Feet.
— Side (Interior): 10 Feet.
— Front: 30 Feet
Section 150.256 (B) Subd. 2 (b) Additions/expansions to nonconforming
structures.
(a)Additions/expansions. All additions or expansions to the outside dimensions of
an existing nonconforming structure must meet the setback, height, and other
requirements of § 150.255. Any deviation from these requirements must be
authorized by a variance pursuant to § 150.253(B)(2).
Findings & General Site Overview
Site Data: Lot Size: 16,717 square feet (0.38 acres)
Existing Use: Residential
Existing Zoning: R1 — Single Family Residential;
Property Identification Number (PID): 24-029-21-12-0017
Application Review:
Applicable BUILDING. Any structure either temporary or permanent, having a roof and
Definitions: used or built for the shelter or enclosure of any person, animal, or movable property of
any kind. When any portion of a building is completely separate from every other part
of a building by area separation, each portion of the building shall be deemed as a
separate building.
DWELLING, SINGLE-FAMILY. A residential structure designed for or used
exclusively as 1 dwelling unit of pennanent occupancy.
LOT, CORNER. A lot situated at the junction of and abutting on 2 or more
intersecting streets; or a lot at the point of a deflection in alignment of a single street,
the interior angle or which does not exceed 135 degrees.
LOT, CORNER. A lot situated at the intersection of 2 streets, the interior angle of
the intersection not exceeding 135 degrees.
LOT LINE, FRONT. The boundary of a lot which abuts a public street. In the
case of a corner lot, it shall be the shortest dimension of a public street. If the
dimensions of a corner lot are equal, the front lot line shall be designated by the
owner. In the case of a corner lot in a non-residential area, the lot shall be deemed to
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have frontage on both streets.
LOT LINE. A lot line is the property line bounding a lot except that where any
portion of a lot extends into a public right-of-way or a proposed public right-of-way,
the line of the public right-of-way shall be the lot line.
PRACTICAL DIFFICULTIES "Practical difficulties," as used in connection
with the granting of a variance, means that the property owner proposes to use the
property in a reasonable manner not permitted by an official control.
SETBACK. The minimum horizontal distance between a structure, sewage
treatment system, or other facility and an ordinary high water level, sewage treatment
system, top of a bluff, road, highway, property line, or other facility. Distances are to
be measured perpendicularly from the property line to the most outwardly extended
portion of the structure at ground level.
STREET. A public right-of-way affording primary access by pedestrian or
vehicles or both, to abutting properties, whether designated as a street, highway,
thoroughfare, parkway, road, avenue, boulevard. "Public" in the subdivision
regulations means that the right-of-way has been dedicated to public use for street
purpose and has been accepted for maintenance by the city. Whenever the word
STREET is used, it shall mean a public street unless the context indicates a different
meaning.
UNIQUE CIRCUMSTANCES. The plight of the landowner is due to
circumstances unique to the property not created by the landowner
Variance The applicant is proposing to construct a screen porch larger then the one previously
built on the site at 2769 Legion Avenue North. The home on the site is currently in a
Review:
conforming location, however the previously existing screen porch was non-
conforming to the setback from the southern property line. The applicants are
interested in rebuilding the non-confolming screen porch, but to also make it three feet
longer. This expansion of a non -conforming structure requires a variance,
The applicant's southern property line is adjacent to a platted right-of-way. The land
within the right-of-way will likely never be used for road purposes due to topography
and because there is not the ability for a road connection to the development to the
east.
Although the dedicated right-of-way does not have an improved City street in that
location and is not expected to, City Staff has expressed concerns in vacating that land
due to City infrastructure in that location. The applicants have previously applied for
a vacation and were denied.
Because the southern property line is adjacent to the dedicated right-of-way, it is
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Variance
Criteria:
considered a corner lot by city code and is therefore subject to a 25 foot setback
whereas only a 10 foot setback would apply if that land was privately owned or was
dedicated instead as an easement.
An applicant must establish and demonstrate compliance with the variance criteria set
forth in Lake Elmo City Code Section 154.017 before an exception or modification to
city code requirements can be granted. Because the City has amended the variance
provisions of the ordinance, some of these required findings will be relatively new to
both staff and Planning Commissioners. These criteria are listed below, along with
comments from Staff regarding applicability of these criteria to the applicants'
request.
• Practical Difficulties, A variance to the provision of this chapter may be granted
by the Board of Adjustment upon the application by the owner of the affected
property where the strict enforcement of this chapter would cause practical
difficulties because of circumstances unique to the individual property under
consideration and then only when it is demonstrated that such actions will be in
keeping with the spirit and intent of this chapter. Definition of practical
difficulties - "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a
reasonable manner not permitted by an official control.
The language concerning "practical difficulties" represents the bulk of the new
provisions that were amended in the City Code, Under this standard, the City
would need to find that the construction of a slightly larger screen porch at 2769
Legion Avenue North is a reasonable use of the property not otherwise permitted
under the zoning ordinance. The appropriate findings for this standard would
therefore need to note the addition proposed is a reasonable improvement for a lot
in one of the City's single family districts, Using this standard as a basis, Staff is
suggesting that the Planning Commission consider the following:
FINDINGS: That the proposed use is reasonable because the applicants have
demonstrated that the proposed expansion is minor and would be allowed if the
property to the south (dedicated right-of-way) was not subject to street setbacks
where a street will not be built. The proposed addition will comply with all other
applicable code requirements.
2. Unique Circumstances. The plight of the landowner is due to circumstances
unique to the property not created by the landowner.
In order to demonstrate compliance with this standard, the Planning Commission
would need to note those aspects of the applicant's property that would not pertain
to other properties within the same zoning classification. In this case, the location
of the applicant's property adjacent to land dedicated for public right-of-way and
therefore being subject to a corner lot designation and resulting setback from
which a City street will not be constructed is a unique circumstance. The
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previously existing screen porch was built a few decades ago, but there is no
record of a city building permit having been issued. Again, Staff is suggesting
some findings that could be considered by the Planning Commission as follows:
FINDINGS: That the applicant's property is unique due to its location adjacent to
a publicly dedicated right-of-way that will not be improved for a City street, but is
still subject to a corner lot designation and a resulting 25 foot setback from the
southern property line.
Character of locality. The proposed variance will not alter the essential character
of the locality in which the property in question is located,
To comply with this requirement, the applicant would need to demonstrate that the
proposed addition will not change the essential function and use within the
neighborhood in which it is located. Below are suggested findings: A more
fonnal set of findings related to this standard is suggested as follows:
FINDINGS: The applicants are proposing to rebuild, a slightly larger screen porch
onto their residential home. The common existence of screen porches in
residential neighborhoods, in combination of the previous existence of a slightly
smaller screen porch align with the rest of the residential neighborhood in which it
would reside.
The residential home located across the street is less than five feet from the
property line adjacent to the dedicated right-of-way (and therefore subject to the
same 25 foot setback) whereas the proposed variance would allow the screen
porch to be no closer than 15 feet to the similar property line.
4, Adjacent properties and traffic. The proposed variance will not impair an
adequate supply of light and air to property adjacent to the property in question or
substantially increase the congestion of the public streets or substantially diminish
or impair property values within the neighborhood.
Staff has found that the proposed screen porch will comply with this provision
since it is located in a manner that will minimize direct impacts to adjacent
properties and will not create any additional traffic on the streets surrounding the
appli cants' property.
Considering the potential findings of fact as suggested in the preceding section, Staff
is recommending approval of the variance request based on the findings noted in items
1-4 above.
Variance Based on the analysis of the review criteria in City Code and referenced in the
Conclusions: preceding section, Staff is recommending approval of the applicant's request to
construct a larger screen porch that is setback no closer than 15 feet from the south
property line.
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Resident Staff has received one email in support of the application, which is attached to this
Concerns: report.
Planning The Planning Commission reviewed the application, held a public hearing and
Commission recommended approval of the variance requested at their October 24th meeting. No
Review: one spoke for or against the application during the public hearing, but City Staff
summarized an email from a neighbor in support of the application.
Additional The City Engineer has reviewed the proposed location of the addition and has not
Information: expressed any concerns regarding the proposed construction site. They had expressed
opposition to the previously denied vacation request, but are in general support of the
variance proposed.
Conclusion:
The applicants are seeking approval of a variance to allow the construction of an
expanded non -conforming screen porch to their home at 2769 Legion Avenue North.
The proposed screen porch would be allowed no closer than 15 feet to the south
property line where a 25 foot setback is required.
Council The City Council has the following options:
Options:
A) Approval the variance request;
B) Deny the variance request;
C) Table the request and direct staff or the applicant to provide additional
information concerning this application.
Rec: Staff and the Planning Commission are recommending approval of a variance to
allow the construction of a 16 foot by 13 foot screen porch at 2769 Legion Avenue
North no closer than 15 feet to the south property line based on the findings
documented in the above Staff report.
Denial To deny the request, you may use the following motion as a guide:
Motion
Template: I move to deny the request for a variance to allow the construction of a screen porch
at 2769 Legion Avenue North that is no closer than 15 feet to the south property
line... Jplease site reasons for the recommendation)
Approval
Motion
To approve the request, you may use the following motion as a guide:
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Varianc(' Requev: Knpli,.rsOnnidr cen Poi, 2 76.9 Legion Avenue North
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Template: I move to approve the request for a variance to allow the construction of a 16 foot
by 13 foot screen porch at 2769 Legion Avenue North no closer than 15 feet to the
south property line.
cc: Alan and Ralea Kupferschmidt, applicant
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Pa,ge 7
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2011-050
A RESOLUTION APPROVING A VARIANCE TO ALLOW THE CONSTRUCTION OF A
THREE SEASON PORCH THAT IS CLOSER THAN THE REQUIRED SIDE YARD SETBACK
FROM A STREET RIGHT-OF-WAY ON A CORNER LOT
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Alan Kupferschmidt, 2769 Legion Avenue (the "Applicant") has submitted
an application to the City of Lake Elmo (the "City") for a variance to allow the construction of a
an addition to their home for a three -season porch that is set back a minimum of 15 feet from the
1261 Street right-of-way as platted within the Myron Ellman Subdivision, a copy of which is on
file with the City; and
WHEREAS, notice has been published, ailed and posted pursuant to the Lake Elmo
Zoning Ordinance, Section 154.017; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter
on October 24, 2011; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation to the City Council as part of a Staff Memorandum dated November 1, 2011;
and
WHEREAS, the City Council considered said matter at its November 1, 2011 meeting.
NOW, THEREFORE, based on the testimony elicited and information received, the
City Council makes the following:
FINDINGS
1) That the procedures for obtaining said Variance are found in the Lake Elmo Zoning
Ordinance, Section 154.017.
2) That all the submission requirements of said 154.017 have been met by the Applicant.
3) That the proposed variance is to allow the construction of a an addition to their home for
a three -season porch that is set back a minimum of 15 feet from the 12th Street right-of-
way as platted within the Myron Ellman Subdivision. A variance has been requested
because the Lake Elmo Zoning Ordinance requires a minimum setback of 25 feet from a
side yard abutting a street on a corner lot.
4) That the Variance will be located on property legally described as follows: Lot 9, Block 2
of the Myron Ellman Subdivision, Washington County and State of Minnesota.
Commonly known as 2769 Legion Avenue.
5) That the strict enforcement of Zoning Ordinance would cause practical difficulties and
that the property owner proposes to use the property in,a reasonable manner not permitted
by an official control. Specific findings: That the proposed use is reasonable because
the applicants has demonstrated that the proposed expansion is minor and would be
allowed if the property to the south, which is platted as a street right-of-way, was not
subject to a larger setback than a typical side lot line. The City does not have plans to
build a street in this location, and the existing infrastructure is located a substantial
distance from the applicant's house. The proposed addition will comply with all other
applicable code requirements.
6) That the plight of the landowner is due to circumstances unique to the property not
created by the landowner. Specific findings: That the applicant's property is unique
due to its location adjacent to a publicly dedicated right-of-way that will not be
improved for a City Street, but is still subject to a corner lot designation and a resulting
setback of 25 feet from the southern property line.
7) That the proposed variance will not alter the essential character of the locality in which
the property in question is located. Specific findings: That the applicant is proposing to
build a larger screen porch onto the existing residential home on the site. The
common existence of screen porches in residential neighborhoods, in combination with
the previous existence of a slightly smaller screen porch align with the rest of the
residential neighborhood in which it would reside. The residential home located
across the street is less than five feet from the property line adjacent to the dedicated
right-of-way (and therefore subject to the same 25-foot setback), whereas the proposed
variance would allow the screen porch to be no closer than 15 feet to the similar
property line.
8) That the proposed variance will not impair an adequate supply of* light and air to property
adjacent to the property in question or substantially increase the congestion of the public
streets or substantially diminish or impair property values within the neighborhood.
CONCLUSIONS AND DECISION
Based on the foregoing, the Applicants' application for a Variance is granted.
Passed and duly adopted this ls day of November 2011 by the City Council of the City of Lake
Elmo, Minnesota.
Dean A. Johnston, Mayor
ATTEST:
Craig Dawson, Interim City Administrator
~
�
V
Kyle Klatt
.. .
From: mark@dezielstaxservice.com
Sent: Monday, October 24 2011 3:51 PM
To: KyleK|a8
Subject: Variance 2769 Legion Ave N
Kyle Klatt
Planning Director
Because of a prior commitment Z will not be able to attend the meeting of the Planning
Commission tonight, October 24, 2011' Please foreword the following to the Commission on my
behalf.
Lake Elmo Planning Commission,
Bob Van Iand±' Chairman,
I hope that you will give the variance request to allow a 3 season porch to be constructed
at 2769 Legion Avenue North an fair and sympathetic consideration. Not because the
applicants, Al and Rae Kupferschmidt are the best neighbors anyone could ever have (which
they are.); but because the situation merits and even exemplifies the reason for granting a
variance'
Recalling from my days on the Planning Commission the first requirement for a variance is
that is be a reasonable request, (denial of a reasonable use). A 3 season porch in a
residential neighborhood is hardly an unreasonable request.
The second is that the variance does not change the character of the neighborhood. If the
requested variance is granted there will be no detectable change in the character of the
neighborhood. In fact, only 3 of the 24 residences on the street will even have a view of the
porch. I live right next door and will not be able to see any of the porch' There is no way
it can change the character of our neighborhood.
Of the final requirement, that the applicant did not cause the need for the variance, I
have no knowledge of, or reason to believe they did. Z understand that they purchased the
home already built on land platted before the current zoning code existed,
Although setback from street right of way is a valid safety concern in general; we are not
dealing with a real street in this case' The platted street does not exist in reality, and is
unlikely to be surfaced and used as a street in the future. The City itself has blocked the
passage way with a large structure for the monitoring and control of a city 281 septic system
which serves several homes in the neighborhood. If one where able to get past that point the
hill is of an unreasonably steep grade to have traffic pass safely. Finally the only place
one would have to go on such a street is the 202 system drain field. The stub of a ''street"
just ends in the backyards of residents of the neighboring Heritage Farm housing development.
The granting of this variance will not bring about a floodgate of similar variance
requests. It is safe and reasonable to assume that this variance request is made upon unique
circumstances unanticipated in the code and constitute a good example of when a variance
should be granted.
-Mark DezieI, 651 748-2835
former member of the
Lake Elmo Planning Commission
2783 Legion Ave N
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CITY OF
LAKE
ELMO
MAYOR & COUNCIL COMMUNICATION
DATE: November 1, 2011
REGULAR
ITEM #: 10.
Motion/Resolution
AGENDA ITEM: Resolution to Washington County Requesting Associate Library Status
SUBMITTED BY: Craig W. Dawson, Interim City Administrator
Kevin S. Sandstrom, Assistant City Attorney
SUMMARY AND ACTION REQUESTED: At the end of discussion on library matters at the
October 18 meeting, Council directed that a resolution be prepared laying out the reasons for and
requesting associate library status with the Washington County Library System. Council
requested that this resolution be scheduled for consideration at its November 1, 2011, meeting.
Assistant City Attorney Kevin Sandstrom has drafted the proposed Resolution. An appropriate
motion for the Council to consider is:
"Move to adopt the Resolution requesting association between
the City of Lake Elmo Library and the Washington County Library System
(and as may be amended/modified during tonight's meeting)."
A 1 1 ACHMENTS:
Proposed resolution
SUGGESTED ORDER OF BUSINESS.'
Introduction & Report Interim City Administrator/City Attorney
Questions from Council to Staff ...... ............,...... ...... ..„ .......... Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
- Discussion Mayor & Council Members
Motion(s) ..... ....... ...... ............ ..... ...... ......... .............. ....... Mayor Facilitates
-- page 1 --
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2011-
A RESOLUTION REQUESTING ASSOCIATION BETWEEN THE CITY OF LAKE ELMO
LIBRARY AND THE WASHINGTON COUNTY LIBRARY SYSTEM.
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, the City has passed certain resolutions and is taking certain actions pursuant
to Minn, Stat, § 134,07 et seq, to establish a city public library service, including imposition of a
tax levy upon its residents for library services, appointment of a library board, acquisition of
books, and acquisition of appropriate building space for library operations; and
WHEREAS, it is the intention of the City of Lake Elmo to provide well managed and
quality library services for the residents of Lake Elmo; and
WHEREAS, the City of Lake Elmo desires to have access to MELSA services and full
participation in the State Borrowers Compact; and
WHEREAS, the State Librarian has advised the City that the City can obtain access to
MELSA services and participation in the State Borrowers Compact by contractually affiliating
with another library or library system that is a member of MELSA and the State Borrowers
Compact; and
WHEREAS, the Washington County Library System is a member of MELSA and
participates in the State Borrowers Compact; and
WHEREAS, the Washington County Library System has in the past and is currently
contractually affiliated with the City of Stillwater Public Library and City of Bayport Public
Library, and thereby provides Stillwater and Bayport with access to MELSA and the State
Borrowers Compact; and
WHEREAS, the written policies of the Washington County Library System provide that
"When consolidation is not chosen by the community, we will consider requests from city
libraries for development of Full Service contracts which will result in the contracting public
libraries operating as a single unit, while retaining separate library boards and governance" which
includes "all the elements of Full Participation in MELSA as described in the MELSA Plan of
Association,"
WHEREAS, the City of Lake Elmo desires to affiliate with the Washington County
Library System and enter into a Full Service contractual agreement similar to that of the City of
Stillwater Public Library and City of Bayport Public Library,
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City
of Lake Elmo hereby requests that Washington County enter into a Full Service Contract with the
City of Lake Elmo in order to provide associate status to Lake Elmo, to provide certain library
services to Lake Elmo similar to those provided to the Public Libraries of Stillwater and Bayport,
and provide full participation in MELSA and the State Borrowers Compact, and in turn, Lake
Elmo will provide appropriate compensation to Washington County for such services,
IT IS FURTHER RESOLVED, that the City Council of the City of Lake Elmo authorizes
its staff to enter into good faith negotiations with Washington County to discuss and develop the
terms of a Full Service Contract to be reviewed, approved, and executed by the City Council.
Adopted this 1st day of November, 2011 by the City Council of the City of Lake Elmo,
Minnesota.
Dean A. Johnston, Mayor
ATTEST:
Craig W. Dawson, Interim City Administrator
LAKE
AYOR & COUNCIL COMMUNICATION
DATE: November 1, 2011
REGULAR
ITEM #: 11.
Motion
AGENDA ITEM: Reconsideration of Appointments to Library Board
SUBMITTED BY: Craig W. Dawson, Interim City Administrator
REVIEWED BY: David K. Snyder, City Attomey
SUMMARY AND ACTION REOUESTED: Minnesota Statutes provide that the Mayor, with
approval of the City Council, will make appointments to the Library Board. Mayor Johnston has
requested reconsideration of the appointments made to the Library Board to ensure that a
member of the City Council serves on the initial five -member Library Board. Staff reminds the
Council that its resolution establishing the Board allows for one councilmember to serve on the
Board, and thus may provide a direct link between the Council and the Board. This
reconsideration is timely as the Board has not yet been seated. The Mayor will present his
change(s) for the appointments to the five -member Board to the Council for approval at the
November 1 meeting. The Council will need to act on a motion to approve the
appointment(s) to the Lake Elmo Library Board.
BACKGROUND INFORMATION: The City Council established the Library Board with the
adoption of Resolution No. 2011-029 on July 19, 2011. This resolution provided for a five -
member Board, and provided that not more than one council member may be on the Board. On
October 4, 2011, the Mayor appointed and the Council approved the statutorily -required
staggered terms for the initial Board members:
One-year: Steve DeLapp and Sara Linder
Two-year: ,Larry Green and Jenna Weis
Three-year: Judy Gibson
Alternates, who are not required by statute, were also appointed: Rosemary Meier, Paul Ryberg,
and Marjorie Williams.
None of the Board members or alternates has been sworn -in and officially performing his or her
duties. Swearing -in has been to occur on the first meeting of the Board, which is scheduled for
November 9, 2011. .
-- page 1 --
SUGGESTED ORDER OF BUSINESS:
Introduction & Report City Administrator
Questions from Council to Staff ........ Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Discussion Mayor & Council Members
Motion(s) Mayor Facilitates
-- page 2 --
CITY OF
LAKE
ELMO
AYOR & COUNCIL COMMUNICA TION
AGENDA ITEM:
SUBMITTED BY:
REVIEWED BY:
DATE: November 1, 2011
REGULAR
ITEM #: 12.
Discussion; Motion
Lake Elmo Library — Cost Estimates for 2012 by Location
Craig W. Dawson, Interim City Administrator
David K, Snyder, City Attorney
SUMMARY AND ACTION REOUESTED: According to statutes regarding Library Boards,
the Board has responsibility if it chooses to rent space or request to use existing public facilities,
The City Council has directed preparation of estimates to operate the library in either the Art
Center or the existing Rosalie A. Wahl library building. The Council should indicate its
willingness and/or preference for the Lake Elmo Library Board to use the Art Center,
BACKGROUND INFORMATION: The last first -year estimates for costs to operate the
library in 2012 were prepared by former city administrator Bruce Messelt, These estimates for
the Art Center and the existing Library space are attached.
One major change that needs to be made in these estimates is the cost to improve the load -
carrying capacity of the floor at the Art Center. Staff asked for a quick estimate of cost by the
structural engineer before its work was fully complete, and $1,000 and $4,000 was considered
likely depending on whether minor or major shoring was to be done. The engineer delivered a
final report (without costs) on October 17, and finished the report by including cost estimates on
October 20. The estimated total cost to shore up the Art Center was approximately $31,800.
The comparative costs (with rounding) are now as follows:
Oct. 18 estimate
Add Engr's estimate
Est. staffing/admin,
Art Center Wahl Library
136,100
26,800
$ 162,900
$ 55,000
$ 157,100
$ 157,100
$ 55,000
Library consultant $ 5,000 $ 5,000
Contingency $ 26,000 $ 26,000
revised for structural
improvements)
(just an estimate, including
benefits & reimbursement
for City staff effort)
(services in 2011, to be
covered with 2012 levy)
(10%; e.g., future land &
bldg cost, legal fees)
-- page 1 --
Library card reimbursement $ 12,100 $ 17,900 (amount left available)
Total levy available $ 261,000 S 261,000
The major difference in the cost estimates between the facilities is on -going rent for the Rosalie
A. Wahl Library facility. While the estimates show the Art Center to be more expensive in the
first year, its annual cost would be reduced by the $31,800 in structural improvements needed
there for 2012.
FINANCIAL/LEGAL/OTHER CONSIDERATIONS: Minnesota Statute 134.11,
Subdivision 2, is key to the breadth of the purview of the Library Board. Note also that the
Board "shall appoint a qualified library director" [emphasis added].
The City Council has discussed providing a per -household subsidy for a county library card if
efforts to gain a status as an affiliated library are unsuccessful. Council should note that the
funds available to the Library Board to do so may be less than the Council had hoped. The
Council may need to approach the Board about the level of financial commitment it is willing to
make, and whether it may wish to augment this amount from the City's General Fund.
Use of the Art Center facility would require a lease agreement between the City and the Library
Board, and any amendments necessary with the Lake Elmo Regional Art Center.
ATTACHMENTS:
• Annual (first -year) cost estimates for operations at Library & Art Center sites
• Engineer's estimate for structural improvements at Art Center
• Salary survey re various Librarian positions
• Minnesota Statute 134.11 (see especially Subd. 2)
SUGGESTED ORDER OF BUSINESS.
- Introduction & Report Interim City Administrator
- Questions from Council to Staff .......... ... ........„....... .. ... ...... , Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Discussion Mayor & Council Members
- Motion(s),...„„„.„ ..... ....... ...... .................... Mayor Facilitates
-- page 2 --
Budget Item:
Facility Costs:
Acquisition/Rent
Building Modifications
Utilities (Electric/Heat)
Fire Equipment
Cleaning
AV/IT Costs:
Facility Set-up
Wireless Router
T1/Cable Internet Line
Cable TV/Internet Svc
Computer Printer
Telephone Service
DCL/ILL & Software
Computers & Software
Lake Elmo Ave
Arts Center Library Site Notes:
$ 0
$ 1,000
$ 4,000
$ 250/mo
$ 60
$ 200/mo
$ 200
$ 1,000
$ 200/mo
$ 30/mo
$ 1,500
$ 50/mo
$ 1,000/mo
$ 6,000
$ 2,500/mo
$ 0
$ 0
$ 250/mo
- Proposed: $2,250 x 4 mo, $2,500 x 4 mo, $2,750 x 4 mo
- Minor Shoring for 60 lbs/SF (library @ 150 lbs/SF)
- Major Shoring for 150 lbs/SF (reading room @ 50 lbs/SF)
- Estimate from existing Library & Arts Center usage
$ 60 - Estimate from existing Library usage
$ 200/mo
$ 0
$ 1,000
$ 460/mo
$ 50/mo
$ 1,500
$ 80/mo
$ 400/mo
$ 6,000
- Estimate based on current City Hall cleaning contract & existing
library costs
- Comcast Rack Rate (negotiable with bundling)
- Metro-INET to spec and install unit
- Comcast Rack Rate (negotiable w/ bundling). T1 in Library.
- 50m x 10m speed for Cable Internet (top commercial package)
- Replace existing Arts Center Cable (gross $ 50/mo)
- Estimate from existing Library usage
- 3 at $ 500 per unit
- Augments existing Arts Center Phone Line ($ 20/mo)
- Estimate from existing Library usage
- Estimate from existing South St. Paul Library usage
- Estimate from existing Library usage
- $1,200 per unit (4 public, 1 staff)
FF & E
Furnishings
Photocopier
Fax/Scanner
Miscellaneous
Collections:
Opening Day Collection
Collection Maintenance
Misc. Office Supplies
Personnel:
Staffing
Volunteer Training, etc.
Admin/Office Support
TOTAL COST:
Cost per Month
Annual Cost
$ 1,000
$ 150/mo
$ 500
$ 2,500
$ 30,000
$ 1,000/mo
$ 2,500
$ 3,000/mo
$ 250/mo
$ 1,000/mo
$ 11,340
$ 136,070
$ 1, 000
$ 150/mo
$ 500
$ 2,500
- Assume donations of most items
- Estimate for rental
$ 30,000 - Estimate
$ 1,000/mo - Estimate for first year. $ 2,000/mo thereafter.
$ 2,500
$ 3,000/mo - Estimate based upon PT Library Director plus misc. PT staff
$ 250/mo - Background investigations, etc.
$ 1,000/mo - Estimate of Admin support
$ 13,095
$ 157,140
RETROFIT OF ART CENTER FOR LIBRARY
UNIT EXT.
CONSTRUCTION ELEMENT QUANTITY UNIT LABOR/DAY TIME / EA UNIT COST SUBTOTAL SUBTOTAL
DIVISION 2
DEMOLITION
FLOOR CUTS FOR FOOTINGS
5 EACH $ 1,312.00 I 0.2 262.40
DIVISION 3
CONCRETE FOOTINGS
CONCRETE MATERIALS TO SITE 10 CY I
REINFORCING STEEL 700 LBS
LABOR 25 EACH $ 1,282.00 0.2
DIVISION 6
LVL SUPPORT BEAMS _
STEEL COLUMNS 25 EACH
7-1/4 LVL LUMBER FOR BEAMS 144 LF
9-1/4 LVL LUMBER. FOR BEAMS 334 LF
FASTENERS / TIES / BOLTS 1 SET
LABOR 3 DAYS
$ 1,544.00
110,00
0.75
256.401
60.00
4.00
4.50
300.00
1,544.00
6,560.00
1,100,00
525.00
6,410.00
1,500.00
576.00
1,503.00
300.00
4,632.00
6,560.00
8,035.00
8,511.00
SUB -TOTAL $23,106.00
MOBILIZATION $1,000.00
15% GENERAL CONTRACTOR FEE $3,465.90
TOTAL ESTIMATE $27,571.90
10% DESIGN ENGINEERING FEE $2,600.00
5% CONST. ADMIN. ENGINEERING FEE $1,400.00
LMNC —Annual Salary & Benefits Survey (2011 Data)
n
lie Librarian 15 ' 98 $54,272.05 $51,735,25 ;$46,482.00450,743.09458,432.40 $43,941.99 ' $57,852.69 8 8.3
1111 !Library ASsistarif ! :23 ' 60 : $36;767.51. $341600A2 1$29307,20i$36;795.20i $42,348801 '$30,354,83 •:,$37,706,02 8 -6:9
112iLibrary Associate - • 10 22 $47,752.18 $45,506.22 $38,706.20I$47,579.00 $51,745.20 $37,822.25 : $51,321.34 . 8 10.1
- • . .• ;
11.3 i LI brary,:01 rector ;. 1•56 l' i57 • H$50514'.61 :$60;334',98 $44,044.160355,842.50i$70,25472 :$51;638.58 !'$67,7011.-;5: r'-6 i 9.9
. . . .,..
114 ;Library Information
•
Assistant 8 156 $38,573.66 ; $35,178.65 $30,595,501$35,222.W$38,889.80 $28,749.48 $38,090.30 : 9 9.4
;
Salary w/ Benefits (@ 1.33):
Librarian
; $54,272.05 .72;181;63-
- • -'.-1,51 '-.$48;1900,7.9
Library Assistant $36767
!Library Associate : $47,752.18 $63,510.40
. •
1LibraryDirctor $6O,146 $80048443
I Library Information Assistant $38,573.60 $51,302.97
4 MINNESOTA STATUTES 2010 13 4. 2
library board member shall not be eligible to serve more than three consecutive three-year terms.
Subd. 3. Removal of members. The mayor with the approval of the council, or the board
of county commissioners may remove any member for misconduct or neglect.
Subd. 4. Abolishment. Upon recommendation of a majority of any library board created
under the provisions of subdivision 1, the governing body of the city or county may abolish the
library board at the end of any fiscal year provided that the governing body shall simultaneously
establish a successor library board of either five, seven or nine members by resolution or
ordinance, The appointment of successor board members shall be made as provided in subdivision
1. The terms of successor board members shall be as provided in subdivision 2,
History: (5663) RL s 2257; 1943 c 245 s 1; 1945 c 46 s 1,2; 1961 c 235 s 1973 c 123 art
5 s 7; 1983 c 314 art 11 s 3; 1986 c 471 s 2
134.10 BOARD VACANCIES; COMPENSATION.
The library board president shall report vacancies in the board to the council or the board of
county commissioners, The council or board of county commissioners shall fill the vacancies
by appointment for the unexpired term. Library board members shall receive no compensation
for their services but may be reimbursed for actual and necessary traveling expenses incurred in
the discharge of library board duties and activities or a per diem allowance according to section
375.47 in place of the expenses.
History: (5664) AL s 2258; 1983 c 314 art 11 s 4; 1987 c 398 art 9 s 1
134.11 ORGANIZATION OF BOARD; DUTIES.
Subdivision 1. Organization. Immediately after appointment, the library board shall
organize by electing one of its number as president and one as secretary, and from time to time it
may appoint such other officers as it deems necessary.
Subd. 2. Duties, The library board shall adopt bylaws and regulations for the government of
the library and for the conduct of its business as may be expedient and conformable to law. It shall
have exclusive control of the expenditure of all money collected for or placed to the credit of the
library fund, of interest earned on all money collected for or placed to the credit of the library fund,
of the construction of library buildings, and of the grounds, rooms, and buildings provided for
library purposes. All money received for the library shall be paid into the city or county treasury,
credited to the library fund, kept separate from other money of the city or county, and paid out only
upon approval by the board. The library hoard may lease rooms for library use. The library board
shall appoint a qualified library director and other staff as necessary, establish the compensation of
employees, and remove any of them for cause. With the approval of the council or board of county
commissioners, the library board may purchase grounds and erect a library building thereon.
History: (5665)AL s 2259; 1973 c 123 art 5 s 7; 1983 c 314 art 11 s 5
134.12 BENEFITS OF LIBRARY.
Subdivision 1, Nonresidents. Any library board. may admit to the benefits of its library
persons not residing within its city or county under regulations and upon conditions as to payment
and security prescribed by the library board.
Subd, 2, Contracts with cities and towns. The library board may contract with the county
board of the county in which the library is situated or the county board of any adjacent county, or
Copyright 2010 by the Office of the Revisor of Stateles, State of Minnesota. Ali Rights Reserved.
CITY OF
LAKE
ELMO MAYOR & COUNCIL COMMUNICATION
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
DATE: 11/1/11
REGULAR
ITEM #: 13
MOTION
Special Event Permit Ordinance — Revised Ordinance (Based on
Workshop Discussion)
Kyle Klatt, Planning Director
Craig Dawson, Interim City Administrator
David Synder, City Attorney
Kelli Matzek, City Planner
SUMMARY AND ACTION REOUESTED: The City Council is being asked to consider and
adopt a new ordinance to regulate special events within the City of Lake Elmo. The Council
reviewed a revised ordinance at its September 13, 2011 workshop, and at that time, directed Staff
to prepare the ordinance for consideration at a future meeting. The requested revisions have
been made and are now being presented for formal action by the Council.
The recommended motions to act on this are as follows:
"Move to adopt Ordinance No. 08-.VOC adding provisions to the Lake Elmo City Code to
regulate special events within the City of Lake Elmo"
"Move to adopt Resolution No. 2011-'0( authorizing summary publication of Ordinance 08-
M"
BACKGROUND INFORMATION: Because the Council has discussed a special event
ordinance at a recent workshop and has previously been provided with a significant amount of
information on this subject, Staff has not included any previous reports or documentation
concerning the creation of the current document in front of the City Council. Please contact
Staff if you need a copy of any of the background materials that have previously been submitted
to the Council regarding the proposed ordinance.
Based on the discussion at the workshop meeting, Staff has made two significant changes to the
ordinance that was originally presented to the Council as follows:
A minimum threshold of 100 people per day has been established in order for an event to
qualify as a "Special Event" under the ordinance.
-- page 1 --
City Council Meeting Special Event Ordinance
11/1/11 Regular Agenda Item # 13
The process for an administrative review and approval has been removed so that all
permits are now subject to review and approval by the City Council.
As noted in the proposed ordinance, a Special Event Permit is intended to provide some
regulation of temporary events on a case -by -case basis and is intended to promote the orderly,
compatible, and safe use of property for temporary special events and to assure adequate
provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and
tranquility of residential neighborhoods.
RECOMMENDATION: Based upon the above background information and Staff report, the
Planning Commission and Staff recommend that the City Council adopt the proposed Special
Event Permit Ordinance, which has been drafted to promote the orderly, compatible, and safe
use of property for temporary special events and to assure adequate provision of parking, traffic,
sanitary facilities, utilities, public safety services, and peace and tranquility of residential
neighborhoods, by undertaking the following action:
"Move to adopt Ordinance No. 08-XAX adding provisions to the Lake Elmo City Code to
regulate special events within the City of Lake Elmo"
'Move to adopt Resolution No. 2011-KXX authorizing summary publication of Ordinance 08-
=0
Alternatively, as this is a City -initiated action, the City Council may make changes to the
document as drafted by the Planning Commission or may table taking action of the request to
solicit additional feedback from Staff. The Council may also choose to not adopt the proposed
ordinance if it finds that Special Events should not be regulated within the City of Lake Elmo.
ATTACHMENTS
1 . Ordinance 2008-XXX — Special Event Permits (Revised)
2. Resolution 2011-XXX (Authorizing summary publication)
SUGGESTED ORDER OF BUSINESS:
Introduction of Item City Administrator
Report/Presentation ..... ..... ........ ...... ................. ...... . ...... Planning Director
Questions from Council to Staff .............. ........... ..... ...... Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion Mayor & City Council
Discussion ..... ............. ..... ......... ..... ..... ......, Mayor & City Council
Action on Motion Mayor Facilitates
page 2 —
Ordinance O -) X ' revised Version: 11 /1/11
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-XXX
AN ORDINANCE ADDING TO THE LAKE ELMO CITY CODE OF ORDINANCES BY
ADDING TO CHAPTER 110 OF THE BUSINESS REGULATIONS: BUSINESS
REGULATIONS TO PROMOTE THE ORDERLY, COMPATIBLE AND SAFE USE OF
PROPERTY FOR TEMPORARY SPECIAL EVENTS AND TO ASSURE ADEQUATE
PROVISION OF PARKING, TRAFFIC, SANITARY FACILITIES, UTILITIES, PEACE
AND TRANQUILITY OF RESIDENTIAL NEIGHBORHOODS AND SAFETY
SERVICES
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XI: Business
Regulations; Chapter 110 — General Licensing Provisions, by adding the following
language:
§ 110.070 SPECIAL EVENT PERMITS.
(A) Purpose and intent. The purpose of this Chapter is to promote the orderly, compatible
and safe use of property for temporary special events and to assure adequate provision of
parking, traffic, sanitary facilities, utilities, peace and tranquility of residential neighborhoods
and safety services.
-(B) A Special Event shall include the following:
(1) Any temporary, privately -sponsored event, typically conducted outdoors, open to
the general public, held on public or privately owned property that will be attended by over 100
neonlc within a 24-hour period where such event would not otherwise be permitted under the
City's zoning regulations.
(2) An Agricultural Sales Business as defined in Section 11.01 that is conducted for
less than three (3) months in any calendar year. A Special Event Permit for an Agricultural Sales
Business may be issued once per year and for no more than two consecutive years.
(C) Exceptions: "Special Event" shall not apply to the following:
(1) Any permanent place of worship, stadium, athletic field, arena, theatre,
auditorium, or fairs conducted pursuant to Minn. Stats. Chapter 38.
(2) Special events or activities permitted or permitted by other State laws or
regulations of the City of Lake Elmo, including publicly -sponsored activities in the local park
system and any other lawfully established event for which the City Council has expressly
Ordinance oa-xxx Cti Council Revised Version: 11/1/11
granted approval prior to adoption of this ordinance, unless said event is expanded or enlarged,
in which case a Special Event Permit will be required.
(3) Family gatherings, including family reunions, graduation parties, baptisms,
confirmations, weddings, etc.
(4) Garage sales
(5) National Night -Out or Night -to -Unite established through the City of Lake Elmo,
(D) Permit Required
(1) No person on or after the effective date of this Chapter shall conduct or allow to
be conducted any special event as defined in this ordinance without first obtaining a Special
Event Permit.
(E) Requirements for Issuance of a Permit
(1) The following standards shall apply to all special events:
(a) Maximum Number of People. The permitee shall not sell tickets to nor
permit attendance at the permit location ofmore than the maximum number of people stated in
the special event permit,
(b) Sound Equipment. Sound producing equipment, including but not limited
to public address systems, radios, amplifiers, musical instruments and other recording and
playback devices, shall not be operated on the premises of the special event so as to be
unreasonably loud or be a nuisance or disturbance to the peace and tranquility of the citizens of
Lake Elmo.
(c) Sanitary Facilities. In accordance with Minnesota State Board of Health
regulations and standards and local specifications, adequate sanitary facilities must be provided
which are sufficient to accommodate the projected number of persons expected to attend the
event.
(d) Security. The permitee shall employ at his/her own expense such security
personnel as are necessary and sufficient to provide for the adequate security and protection of
the maximum number of persons in attendance at the special event and for the preservation of
order and protection of property in and around the event site. No permit shall be issued unless
Washington County Sheriff's Department is satisfied that such necessary and sufficient security
personnel will be provided by the pennitee for the duration of the event.
(e) Food Service. The operator of the special event shall be responsible for
securing any permits, if necessary, from the Washington County Health Department for any food
services that are made available on the premises.
2
Ordinc-Ince 08-XXX City COLIIIC;fi r?eviseci Version: 11/1/11
(0 Fire Protection. The permitee shall, at his/her own expense, take adequate
steps to insure fire protection as determined by the City of Lake Elmo Fire Chief.
(g) Duration of Special Event. The permitee shall operate the special event
only on those days and during the hours specified on the permit.
(h) Cleanup Plan, The special event applicant is responsible for clean up of
the site upon completion of the special event, and shall specify the amount of time anticipated to
restore the site to its pre -event condition as part of an 'application. Any clean up or restoration
work required by the City may be charged to the applicant. Any City service that requires
overtime will be at the expense of the applicant.
Waiver. The City Counci
may grant a waiver from the
requirements of 's Chapter in any particular case where the applicant can show that strict
compliance with this Chapter would cause exceptional and undue hardship by reason of the
nature of the special event or by reason of the fact that the circumstances make the requirement
of this Chapter unnecessary. Such waiver must be granted without detriment to the public
health, safety or welfare and without impairing the intent and purpose of these regulations.
(1) Insurance. Before the issuance of a permit, the permitee shall obtain
public liability insurance and property damage insurance with limits determined by the City
Administrator -Council if reasonably determined necessary. Such insurance shall remain in full
force and effect in the specified amounts for the duration of the permit. Evidence of insurance
shall include an endorsement to the effect that the insurance company will notify the City Clerk
in writing at least ten (10) days before the expiration or cancellation of said insurance.
(k) Miscellaneous. Prior to the issuance of a permit, the City Council, or City
AtiHimthr for thos:-.,, p emits that are-sobjt to Ed71 adniinif • • ' •
process, may impose any other conditions reasonably calculated to protect the health, safety and
welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not
limited to, restrictions on parking and vehicle access, lighting, litter and noise.
(2) In addition to the requirements listed above, the following shall also apply to a
Special Event Petit for an Agricultural Sales Business:
(a) All performance standards as specified in Section 154.110 for Agricultural
Sales Businesses. The City Council, stor for thes-e-pe at -are subject*?
may exempt the applicant from any of these
standards that are deemed unnecessary given the nature or duration of the event.
an adirL
(F) Application Procedures.
(1) A written application for a Special Event Permit shall be filed on forms provided
by the City with the City Administrator not less than thirty (30) days before the date proposed for
holding the special event. The written application shall be signed by the person, persons, or
Ordinance 08-.XXX Council Revised Version: 11/1/11
parties conducting the event and the property owner, if different, and shall be accompanied by
the fee payable hereunder. Upon submission of an application for a Special Event Permit, City
staff will review the request and advise the applicant of the need for additional information, if
any.
(G) Fees
(1) The fee for a Special Event Permit shall be as established by the City Council.
(H) Granting a Permit
(1) The City Council. in its sole discretion, reserves the right to review and determine
whether or not a reouest for a special event and/or street closing is acceptable. In the event the
City Council determines the activity does not meet these criteria, such applications shall be
denied.
_ (I.) Administrative Review and Approval. The City A
closing is acceptable. The City Administrator shall have the authority to issue Special Event
Administrator d
referred to the City Council for conaAcrati-en,
Permit
o due to the size, location, or potential mpacts of the event to thc City
(J) Denial of Pennit
(1) The City Council shall have the right to deny the permit if, in the judgment of the
City Council, the granting of a permit would adversely affect the safety, health and welfare of the
citizens of Lake Elmo or if other criteria herein are not met. The applicant shall be notified of
such denial and may appear before the City Council to appeal such denial.
(K) Transferability
(1) No permit granted under this Chapter shall be transferred to any other person or
place without consent of the City Council, upon written application made therefore.
(L) Enforcement and Penalties
(1) The City Administrator and other such officers, employees, or agents as the City
Council or City Administrator may designate, shall enforce the provisions of this Chapter in
accordance with Section 10.99 of the City Code.
4
Ordinance 08-XXX
Citv Councl, r-iksed Versior;: 11/1,11 1
(2) The holding of a special event in violation of any provision of this Chapter shall
be deemed a public nuisance and may be abated as such.
(3) Any person violating any provision of this Chapter is guilty of a misdemeanor and
upon conviction shall be subject to the penalties set forth in Minnesota Statutes.
(M) Revocation of Permit
(1) The permit for a special event may be revoked by the City Council at any time if
any of the conditions necessary for the issuing of or contained in the permit are not complied
with or if any of the provisions of this Chapter are violated.
SECTION 2. Effective Date
This ordinance shall become effective immediately upon adoption and publication in the official
newspaper of the City of Lake Elmo.
SECTION 3. Adoption Date
This Ordinance No. 08-XXX was adopted on this
Ayes and Nays.
ATTEST:
Craig Dawson
Interim City Administrator
ay of November, 2011 by a vote of
Mayor Dean A. Johnston
This Ordinance No 08-XXX was published on the day of , 2011.
5
CITY OF LAKE ELMO
RESOLUTION NO. 2011-014#
RESOLUTION AUTHORIZING PUBLIC/oil ION OF
ORDINANCE NO. 08-0XX BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-
OXX, an ordinance to regulate Special Events within the City of Lake Elrno to promote the orderly,
compatible, and safe use of property for temporary special events and to assure adequate provision
of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of
residential neighborhoods; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes. section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elrno,
that the City Administrator shall cause the following summary of Ordinance No. 08-0XX to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No, 08-OXX. The ordinance
amends Title XI of the City Code, Business Regulations, and adds a new section concerning Special
Events to Chapter 110 — General Licensing Provisions. Any activity defined as a Special Event will
need to secure a Special Event Permit from the City in accordance with the ordinance. The
Ordinance defines a Special Event as either: 1) any temporary, privately -sponsored event, typically
conducted outdoors, open to the general public and held on public or privately owned property, that
will be attended by over 100 people within a 24-hour period, where such event would not otherwise
be permitted under the City's zoning regulations, or 2) an Agricultural Sales Business as defined in
Section 11.01 that is conducted for less than three months in any calendar year.
Other provisions in the Ordinance include a list of exceptions, permit requirements, application
procedures, process for granting a permit, and enforcement and penalties.
The full text of Ordinance No.08-0X.X. is available for inspection at Lake Elmo city hall during
regular business hours,
Mayor Dean A. Johnston
FURTHER RESOLVED by the City Council of the City of Lake Elmo that the
City Administrator keep a copy of the ordinance in his office at city hall for public inspection and
that he post a full copy of the ordinance in a public place within the city.
Dated: , 2011.
Mayor Dean Johnston
ATTEST:
Craig Dawson
Interim City Administrator
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
lAYOR & COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
DISCUSSION
11/1/2011
14,
AGENDA ITEM: 2012 Capital Improvement Plan (CIP) — Discussion on major Projects
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Craig Dawson, Interim City Administrator
REVIEWED BY: Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
receive a presentation from the City Engineer on the major Capital Improvement Projects
scheduled for 2012 construction. Staff is requesting Council direction before bringing forward a
Final CIP at a future meeting. No formal action is needed at this meeting.
BACKGROUND INFORMATION AND STAFF REPORT.: As part of the annual budget
process, staff prepares a five-year Capital Improvement Plan (CIP) for Council approval, Once
adopted, the projects within the first year of the plan are typically included in the city's 2012
budget. The remaining four years then outline the projected needs and costs, which may change
in the future, All projects are typically reevaluated each year and may change based on several
factors which include available funding sources and changing priorities.
The City Engineer will make a presentation on the major infrastructure projects for the 2012 CIP
to confirm implementation or to reschedule as directed. The presentation will also look at the
previous 2011-2015 Plan to help set the context for each project. Following the presentation,
staff will lead a discussion and solicit Council direction in an effort to establish the 2012 CIP as
well as update the five year plan for 2012-2016. A final version of the 2012-2016 CIP will be
brought forward for Council approval at a future meeting.
Major infrastructure projects planned for 2012 include (per the 2011-2015 CIP):
• 2012 Street & Water Quality Improvements
• 2012 MSA Street Improvements (Keats Avenue N)
Keats Avenue N Trunk Watermain
2011 CIP projects NOT completed in 2011 include:
• Well and Pumphouse No. 4
• 194 to 30th Street Trunk Sewer Project
-- page 1 --
City Council Meeting 2012 Capital Improvement,C113) — Discussion on major Projects
November VI, 2011 Regular Agenda Item #1 [A?
RECOMMENDATION: Based upon the above staff report, the City Council is respectfully
requested to receive a presentation from the City Engineer on the major Capital Improvement
Projects scheduled for 2012 construction, and provide staff input and direction in regards to
updating the 2012-2016 Capital Improvement Plan.
ATTACHMENTS:
. 2011-2015 Capital Improvement Plan
SUGGESTED ORDER OF BUSINESS;
Introduction of Item ...........
Report/Presentation__ .....
Questions from Council to staff__
Public Input (if appropriate)..........
Call for Motion (if needed) ....
Discussion (if needed)................. ..
Action on Motion (if needed)
......... City Administrator
City Engineer
...... , ......... .„..„... Mayor Facilitates
..... ........ ..,...„„.,..,.....,... Mayor Facilitates
. „ ..... Mayor & City Council
..................................... Mayor Facilitates
Mayor & City Council
-- page 2 --
2
CITY F
c
AKE ELM
IN
R•t E
E
TA
p
4-,
Date: Noerber2O1O
Capital Improvement
CITY OF LAKE ELMO
2011 - 2015 CAPITAL 'IMPROVEMENT PLAN
.:STREETAN TWIST
2011 2012
2013
2014
2015 FUTILIICE
Local Street Improvontehts $607,000 $1,498,000 $1,539,000 $517,000 $837,000
MSA Streets Using Local $300,000
Funds
Subtotal of 1,o cal 1?tuTt1s
MSA S I reef Inurrov
Old Village South oFUP
RR Street and Storm Server
Old Village North of IM-
RE: Street and Storm Sewer
STREET Totals
$1,000,000
Total
$4,998,000
$5,298,000
$750,000 $1,500,000 $593,000 $3,843,000
$3,800,000 $3,800,000
$3,900,000 $3,900,000
$907,000 $2,498,000 $1,539,000 $1,267,000 $2,337,000 $8,293,000 $16,841,000
STRIACTS AND TRANSPOTATI ON CIT NOV PNIRRE 2010
CITY OF LAKE ELMO
2011 - 2015 CAPITAL !IMPROVEMENT PLAN
Capital Improvement
Total
Rain Garden Improvements $35,000 $35,000 $35,000 $35,000 $35,000 $175,000
Village Surface Water System $2,600,000 $2,600,000
2011
2012
2013
2014
2015 SUTURE
Village Rogional Infiltration kOC,'., T111);
System Requires Study
Water Quality CIP TRI)
SURFACE WATER Totals $35,000 $35,000 $35,000 $35,000 $35,000 $2,600,000 $2,775,000
SU 11-"AC: WATHR t :IP NOV l3LR 2010
Capital [111111'01T111 ent
CITY OF LAKE ELMO
2011 - 2015 CAPITAL IMPROVEMENT PLAN
2011
Well and Pumpliouse No. 4 $1,370,000
and Connecting Trunk
Watermain
Kota Avenuo Trunk
Watermain
Village Parkway Trunk,
Phase 1
Villugu Parkway Trunk
Oversizing, Phase 2
Trunk Waterman] along Lako
Elmo Avenue. from 30th Si in
[Judson Blvd
Elevated Tunic No, 1 A (@
9,500 -Falai Water
Population)
Well Na. 5 W12, 9,700 'Food
Water Po pia{ ion)
V.0.1104.
2012
$920,000
2013
$385,500
2014 2015 1T11T1/11F,
$385,500
wATEtz SYSTEM Totals S1,370,000 $920,000 $385,500 $385,500
WATER. SYNTENI (JP
Total
$1,370,000
$920,000
$385,50.0
$385,500
$2,775,000 $2,775,000
$1,600,000 $1,600,000
$960,000 $960,000
SO $5,335,000 $8,396,000
NO V.I.,ALBER 2010
Capital Improvement
CITY IF LAKE ELMO
2011 - 2015 CAPITAL 1MPR VEMENT PLAN
2011
1-94 to 30th Sr. Trunk Vnteentain $4,000,000
Village Parkway 'fun*, Pim: I
Village Parkway Trunk, Phase 2
Trunk Gravity from LS to Lake
Elmo Avc.
Trunk Gravity from 30Ih St, to
UP-Rit
Sewer Slucly South of 10111 Sireci $25,000
Trtutk South of Oth Street
SANITARY SEWER
'l'o ta Is
54,025,000
sanvaLoirnctrev.A.n....
20(2 2013
$278,000
$278,000
$278,000 $2,78,000
2014
so
2015 FUTURE
Total
54,000,000
$278,000
$278,000
$200,000 $200,000
$162,000 $162,000
$25,000
EOC - T1311
Requires Study
50 $362,000 $4,943,000
----,7.6.11141616V
,VC4iMSR924
SANITARY SEAVIZIt Cf P NOVEN11-31.±R 2010
CITY OF
LAKE
ELMO
A YOR & COUN COMMUNICAT ON
DATE: November 1, 2011
REGULAR
ITEM #: 15.
Motion
AGENDA ITEM: 2012 Health Insurance Plan
SUBMITTED BY: Craig W. Dawson, Interim City Administrator
REVIEWED BY: Joe Rigdon, Interim Finance Director
SUMMARY AND ACTION REOUESTED: The City Council has decided that the City's cost
for employee health insurance would not increase from 2011 to 2012. It identified $16,000 to be
used for specific one-time salary adjustments with the overriding concern that it enhances the
ability of the City to retain and recruit employees for those positions. The City has received
quotes for insurance plans, and City employees have indicated their preference for one that
would increase the City's costs $3,114 over 2011. While this plan has fewer benefits and
requires more employee contribution than the current plan, it is believed that further erosion of
health insurance benefits would pose additional concerns for recruitment and retention of all
employees, including those for whom specific salary adjustments are warranted. Action by the
Council now is timely as the open enrollment process begins November 1 and will run out in a
few weeks. The Council is requested to approve participation in the Blue Cross Blue Shield
Aware Gold plan through the Southwest West Central Service Cooperative. The following
motion would be appropriate:
"Move to authorize renewal of employee health insurance for 2012 through the
Southwest/West Central Service Cooperative and to select
the Blue Cross Blue Shield Aware Gold Plan
(and as may be amended and/or modified at tonight's meeting)."
BACKGROUND INFORMATION: The City has engaged Financial Concepts, located in
Plymouth, Minnesota, to obtain quotes for employee health insurance. It obtained pricing if the
City were to be seeking insurance on its own, and what the costs would be to stay within the
SWWC Cooperative. As the costs for the City as a standalone customer were prohibitive
(minimum increases were 50 to 100 percent above Cooperative prices), it was obvious that the
City should remain in the Cooperative. Under the alternatives available through the Cooperative,
remaining with the current plan (BCBS Aware Double Gold) would increase $12,800; dropping
to BCBS Aware Gold would increase $3,100; and the next alternate, BCBS Aware CMM $30
Copay would be $6,200 less than the City's 2011 premium.
-- page 1 —
Under the Aware Gold plan preferred by the City staff, the individual's monthly contribution for
health insurance would increase $11.50 ($138/yr), and the monthly contribution for family
coverage would increase $22.50 ($270/yr).
Financial Concepts also did a comparison of the City's health insurance benefits (the 2011
version), and found that it was not a "Cadillac" plan but characterized it as slightly above
average for small (less than 50 employees) municipalities.
FINANCIAL/LEGAL/OTHER CONSIDERATIONS: Funding for the City's contribution to
health insurance benefits for the BCBS Aware Gold Plan is possible by using $3,100 of the
$16,000 allocated in the proposed 2012 budget for selected salary adjustments. By doing so, no
increase in the budget would be required.
While the remaining $13,000 or original $16,000 is intended to address what has become
significant labor market disparities in specific City positions, either amount in reality is a small
step in bringing the City's compensation toward the average market rate for many positions. An
attachment to this report is a table showing comparative data from the League of Minnesota
Cities 2011 Salary Survey, selected for metro cities with populations from 5,000 to 15,000.
Included are average pay ranges, a weighted average actual salary, and how Lake Elmo's current
salaries compare to those average actual salaries. It will take several years of $13,000 - $16,000
additional adjustments (beyond annual economic adjustments) to get all positions to the average
wage ranges and pay of comparable metro cities.
As part of a strategy to recruit and retain City employees, benefits provided are an important
consideration, A decrease in benefits (which includes the degree of increase in employee
contributions to health insurance premiums), particularly when compensation generally is
comparatively lower, puts everyone further behind in the market, and works against other
measures to retain staff. The proposal to approve the Aware Gold plan works to everyone's
advantage, including those who merit targeted salary adjustments, and is consistent with the
objective to improve retention and recruitment of staff.
Timeliness of Council action is critical as the relatively short open enrollment period for health
insurance begins in November,
ATTACHMENTS:
• Oct. 13, 2011, Memo on Evaluation of current health care plan and outside options
(including analysis re: Cadillac plan standards)
• January 2012 Plan Renewal Rates for SWWC Cooperative
• Summary of Differences in Benefits & Copays in Alternate Plans
• Salary Survey & Lake Elmo Comparisons, 2011
page 2 —
SUGGESTED ORDER OF BUSINESS:
Introduction & Report ,,
Questions from Council to Staff
Public Input, if Appropriate .....
..... ................,... ..... Interim City Administrator
Mayor Facilitates
............. ................ Mayor Facilitates
Discussion Mayor & Council Members
Motion(s)............•••... .......... .••••••• ......... .......... ....• .................. Mayor Facilitates
-- page 3 —
k
CITY OF
LAKE
ELMO
_MEMORANDUM
3800 Laverne Avenue North • Lake Elmo, MN 55042 • www.lakeelmb.org
Phone: (651) 777-5510 • Fax: (651) 777-9615
Date: October 13th, 2011
To: Honorable Mayor and City Council Members
From: Bruce A. Messelt, City Administrato
(XL
Re: Evaluation of Current Health Care Plan & Outside Options
Attached please find an external evaluation of the City's current health care plan, conducted. by Financial
Concepts. I have highlighted their conclusions regarding both the topic of "Cadillac plan" designation
and where the City's plan ranks vis a vis other comparable small Minnesota Cities.
Please also find the results of the City's official "peak" at other plans outside of the cooperative in which
we are currently enrolled. Unfortunately, none of the other market plans appears to be cost effective.
As a result, the City will be evaluating other Blue Cross Blue Shield plans available through the
cooperative that meet the budgetary considerations established by the City Council for 2012; through
reductions in benefits, additional employee costs, additional City contributions, or some combination
thereof.
Mr. Dawson will be working with City employees and the City Council in finalizing 2012 health care in
time for the November open enrollment period.
Attachment(s): Cadillac Plans Memorandum
Results of Lake Elmo "Peak"
CC: City Clerk
Interim City Administrator
Joe Rigdon, Interim Finance Director
-- page 1 --
City of Lake Elmo
Subject, Cadillac Plans — What are they and do we have one?
"Things tmConsider" bwFinancial Concepts, Inc. ong/26/2011
What isaCadillac Plan
A Cadillac plan is an informal term for any unusually expensive health insurance plan, The term become more
widespread during debate over possible excise taxes on "Cadillac" plans during the health cane reforms
proposed during the Obama administration. Although neither bill uses the "Cadillac" term, the 2010 Patient
Protection and Affordable Care Act, as amended by the Health Care and Education Reconciliation Act of 2blo,
imposes anexcise tax onplans with anannual cost exceeding $1O,ZOUfor individuals or$27,5OOfor afamily
(not including vision and dental benefits\.
Effective in 2018, anexcise tax is imposed on insurers nfemployer-sponsored health plans with aggregate
values that exceed $10,200 for individual coverage and $27,500 for family coverage.
Currently, City of Lake Elmo"s 2011aggregote values are $7,692 for individual coverage and $14,814o,amily
The tax is equoito4Opercentofthevo|Veoftheo|anthatexceedsthe1hrcxho|damouhtsandio\rnoosedon
the issuer ofthe health insurance policy.
The aggregate value of the health insurance plan includes reimbursements under a health FSA for medical
expenses or HRA, employer contributions to a HSA and coverage for supplementary health insurance coverage,
excluding stand-alone dental and vision coverage. If health cone costs increase more than expected as
determined by cost of an identified standard benefit option under the Federal Employees Health Benefits
Program, then initial thnesho|dvv/|l be automatically adjusted upwards,
Does City nfLake Elmo have one
Bnsedonthecunenta8Qregateva|uesuxedtodetennineexdsetaxon"[adOiacP(ans",[h»nfLakeEirnodoes
not have a Cadillac Plan, however if recent trends continue, i.e. average of 7.5% increase in premiums each
year (2012-2018), and without an adjustment to the provided threshold, City of Lake Elmo's aggregate value
will be in excess of the threshold in 2018 for single coverage and close to the threshold for family coverage at
$26,420.44.
As compared to other small (<50enomPyee) Minnesota cities, City of Lake Bnno isslightly above average in
terms of benefits provided to employees, On average, small cities in the Twin Cities Area and surrounding
suburbs require either a small deductible ($300-$500) and/or require employees to share (80-20) up to an out
ofpocket maximum ofaround $1,6OOper person.
Financial Concepts bnot aware oƒCity ofLake Elm/'s Compensation Philosophy, we have titled this os "Things to
Enrollment
Employee
Famil
tleduittible:
OW Of Pocket:
Office Visit Copay:
Bariatric and Infertility Covered:
Hospitalization;
Prescription brigs:
RxPlatform:
provider Network
CITY OF LAKE ELMO
JANUARY 2012 RENEWAL I COOPERATIVF ALTERNATE PLAN RATES
Current #4
3
10
Current
Double Gold
None
$1500/Person
$20 00
Yes
100%
SO GIS35 F/$501,1F
FlexRx
Aware
, ,;;A,,wi-t,,,,F.n.MKA*kttipOldArTAINT1540Wigtv•PM
Employee
Family
MONTHLY TOTALS
Employee
Family
Total
COMBINED MONTHLY
ANNUAL TOTAL
ANNUAL INCREASE
PERCENTAGE INCREASE
$641.00
$1,234.50
$1,923.00
$12,345.00
$14,268,00
$14,268.00
$171.216.00
N/A
N/A
Renewal
Double Gold
None
S1504/Person
S20.00
Yes
100%
$0 G/S35 F/$50 NF
FlexRx
Aware
$689.00
$1,327.00
rnate 1
WRIPIrtraEl
None
31500/Person
$25.00
No
100%
$9G/$40F/S9ONF
Gen Rx
Aware
115r
ervice CooperativeAlte
Alternate 2
CIAllf$1(PC4ay
None
$1500P/$5000F
$30 00
No
20%
$95/$40F/S90NF
Gen Rx
Aware
CP,OVP ''?.5P441-i,e"*4.34%
$2,067.00
$13.270.00
$15,337.00
$15,337.00
$184,044.00
$12,828.00
7.5%
$652.50
$1,257.00
$1,957.50
$12,570,00
$14,527,50
$14,527.50
$174,330.00
$3,114.00
1.8%
$617.50
$1,189.50
$1,852.50
$11.895.00
$13,747.50
$13.747.50
$164,970.00
($6,246.00)
Alter
$300P/$900F
$1500P/$5000F
$30.00
No
80% after ded
$9G1$40F/$90NF
Gen Rx
Aware
Alternate 4
CiWtd
$500P/$1000F
$1800P/$5000F
$30.00
No
80% after ded
$9G/$40F/S9ONF
Gen Rx
Aware
IsEMISVP-
$610.50
$1,175.00
$1,831.50
$11.760.00
$13,591.50
$13,591.50
$163,098.00
($8,118.00)
-4.7%
krtriati-
$593.50
$1,143_50
$1,780.50
$11,435.00
$13,215.50
$13,215.50
$158,586.00
($12,630.00)
-7.4%
This is not meant to be a complete plan description. This is a summary meant only for illustrative purposes and is not a guarantee of current or future benefrts, consort the plan booklet or vendor proposal for exact details.
A
Prepared 13)„: Financial' Concepts. hic9,126/20 I I
Differences in Benefits and Copays in 2012
BCBS Aware BCBS Aware
Double Gold Gold
Bariatric Services Covered Yes No
Infertility Services Covered Yes No
Office Visit Copays $20 $25
Prescription Drugs
Generic $ 0 $ 9
Formulary $35 $40
Non -formulary $50 $90
Rx Formulary List
Urgent Care
FlexRx GenRx (about half as
many brands available)
$20 copay $25 copay
Emergency Room Facility $75 copay $100 copay
All other Network Benefits are the same under either plan.
CITY OF LAKE ELMO
JANUARY 2012 RENEWAL COOPERATIVE ALTERNATE PLAN. BENEFITS
Service Cooperative Altemates
Clirtent Renewal
tiouble Gold bauble Gold
Attehiafe2 Altern
ay
rellW.ii:.Mtt76.;',V4W117k !3MAXV014200AVOICO'APITY,IPMflV.#0,VP,R:PAl C14111.1010.41QZ.MV:4 MiTtgefV.PIPSTVWF4
d
Provider Network:
Deductible (calendar year):
Annual Out of Pocket Max:
Rx Out of Pocket Max:
Preventive Health Care:
Bariatric Services Covered:
Infertility Services Covered:
Office Visite:
Hospitalization
(inpatient/outpatient)
Lab & x-ray:
Aware
None
$1.500/Person
Aware
None
Aware
None
$1,500/Person 11,500/Person
Aware
None
$1,500/Person
$5,000/Farnly
$750/Person $750/Person $750/Person $750/Person
$1.500/Family $1,500/Family $1,500/Family $1,500/Family
100% 100% 100% 100%
Yes Yes No No
Yes Yes No No
$20 copay $20 copay $25 copay 530 copay
100% 100%, 100% 80% after deductible
100% 100% 100% 80% after deductible
Aware
$300/Pers on
$900/Farnify
$1,500/Person
$5,000/Fa rely
$750/Person
$1,500/Family
100%
Aware
$500/Perso n
$1,000/Family
$1,800/Person
$5.000/Fa miry
5750/Person
$1,500/Family
100%
No No
No No
$30 copay $30 copay
80% after deductible 80% after deductible
80% after deductible 80% after deductible
$0 Generic $0 Generic $9 Generic 59 Generic $9 Generic $9 Generic
Prescription Drugs: $35 Formulary $35 Forrnulary $40 Formulary $40 Formulary $40 Formulary $40 Formulary
$50 Non Formulary $50 Non FormularY $90 Non Formulary $90 Non Formulary $90 Non Formulary $90 Non Formulary
Rx Formulary List FlexRx FlexRx GenRx GenRx GenRx GenRx
Urgent Cara: $20 copay $20 copay $25 copay $30 copay $30 copay $30 copay
Emergency Room Facility : $75 copay $75 copay $100 Gooey $100 copay $100 copay $100 copay
Lifetime Maximum Benefit: Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited
This is not meant to be a complete plan description_ This is a summary meant only for illustrative purposes and Is not a guarantee of current or future benefits. Consult the plan booklet or vendor proposal for exact details.
Prepared by Financial Concepts, Inc.9126/2011
2011 Salary Comparisons
based on cities participating in the League of Minnesota Cities Salary Survey
Metro area, populations 5,000 to 15,000
Building Inspector
Lake Elmo
City Clerk
Lake Elmo
Actual "Aged"
Average Range Average
Lake Elmo
% of Actual Avg
$49,500 - 61,000 $60,700
$54,300 - 68,900 $55,300 (currently Acting Bldg 91,1%
Official)
558,500 - 72,500 $70,900
$57,100 - 72,400 $70,400
Office Support, Experienced $37,100 - 40,622 $44,500
Lake Elmo $31,200 - 40,600 $35,500
Finance Director
Lake Elmo
Fire Chief (full-time
Lake Elmo
$68,500 - 89,700 $85,100
557,100 - 72,400 $69,300
$83,000 - 104,800 S100,700 (for all metro cities
$53,400 - $67,600 $ 60,200
Community Dev. Dir $73,700 - 93,200 $88,600
Lake Elmo $71,400 - 90,500 $79,500
Planner (general)
Lake Elmo
PubWks Superintendent
Lake Elmo
PubWks Maintenance
Lake Elmo
$45,100 - 57,100
$49,300 - 62,400
$62,200 - 76,100
$58,700 - 74,400
99.3%
75.3%
81.4%
59.8%
89.7%
$51,700
S53,200 (@1.0 FTE) 102.9
$72,700
S70,400
96.8%
S40,600 - 51,200 $50,100 (for "single classification")
$37,900 - 48,900 $43,500 86.8%