The URL can be used to link to this page

Home My WebLink About04-05-2011 CCMPCity of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota April 5, 2011 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston Emmons, Park Pearson Smith D, APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. ACCEPT MINU I ES: 1, Accept March 8, 2011 City Council Minutes 2, Accept March 15, 2011 City Council Minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 3. Approve payment of disbursements and payroll 4. Approve Matching Requirement for DEED Water Infrastructure Grant; Resolution No. 2011-012 5. Approve Matching Requirement for DEED Wastewater Infrastructure Grant; Resolution No. 2011-013 6. 2011 Seal Coat Project — Approve Plans and Specs and Authorize Ad for Bids; Resolution No. 2011-014 7. Update and Clarify Stormwater Regulations Regarding Agricultural Land Classification - Ordinance No. 08-041 . REGULAR AGENDA: 8. Lake Elmo Fire Department Personnel Actions 9. Zoning Text Amendment to allow Park & Ride as a CUP in the HD -RR -LB District; Ordinance No. 08-040 10. Lake Elmo Avenue Infrastructure Project from 1-94 to 306 Street — Lisbon Avenue Lift Station Resolution No, 2011-015 approving the Consent to Enter And Waiver of Trespass Agreement 11. Closed (unaudited) 2010 General Fund Budget and Discussion of possible 2011 Opportunity Budget Items, 12, Consideration of Amending Water Rates on Large Commercial Customers K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Engineer • Planning Director - Update on 1-94 Stakeholders Meeting of March 31st L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** DR s FT City of Lake Elmo City Council Meeting Minutes March 8, 2011 Mayor Johnston reconvened the City Council Meeting from March 1, 2011 at 7:03 p.m. PRESENT: Mayor Johnston and Council Members Emmons, Park, Pearson, and Smith (arrived at 7:15 pm.). Also Present: Administrator Messelt, Attorney Snyder, Planning Director Klatt, Finance Director Bouthilet and City Clerk Lurnby, Presentation by Dan Krivit, Foth Infrastructure & Environment LLC This item was scheduled at the request of the Mayor and City Council as a follow up to its January 11, 2011 Workshop discussion. Dan Krivit, Senior Project Manager of Foth Infrastructure & Environment provided a brief PowerPoint© presentation and answered questions regarding Municipal Approaches to Organized Trash Collection. Update on ECFC/Potential Action on amendments to Joint Powers Agreement City Administrator Messelt presented a brief history of the proposal, highlighting February 15th and 17th City Council meetings, as well as a February 16th Open House and March 1st City Council update on the status of preparation of a Joint Powers Agreement for either City purchase and lease of the subject property to the School District or City assignment to the School District of its purchase option for the subject property and a waiver of applicable City SAC and WAC charges. The Council discussed the proposed revisions to the JPA language. Ray Queener, Assistant Superintendent of Business and Administrative Services, represented the School District in answering City Council questions. The City Attorney and City Engineer also responded to questions from the City Council, MOTION: Council Member Park moved to adopt Resolution No. 2011-07A Approving the revised Joint Powers Agreement for the City to purchase the property and lease to the School District for 99 years at a cost of $1. Mayor Johnston seconded the motion. MOTION: Council Member Emmons amended the motion to adopt enabling Resolution No. 2011-07B and the related Joint Powers Agreement, including the revised language presented tonight, requiring the school district own the property at their proposed location. Council Member Smith seconded the motion. The motion, as amended, then passed 3-2 (Mayor Johnston and Council Member Park voting against). Consider Resolution No, 2011-006 re: Washington County Participation in CTIB The City Council was requested to consider Resolution No, 2011-006, supporting Washington County's continued participation in the Counties Transportation Improvement Board (CTIB), as requested by the Gateway Corridor Commission. The City Council supported continued CTIB participation of collecting a quarter -percent sales tax for transit projects in Washington County. MOTION; Council Member Pearson moved to approve Resolution No. 2011-006 expressing support for Washington County's continued participation in the Counties Transportation Improvement Board (CTIB), Council Member Park seconded the motion. The motion passed 5-0. The Council adjourned the meeting at 10:40 p.m. Respectfully submitted by Sharon Lumby, City Clerk DRAFT City of Lake Elmo City Council Minutes March 15, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Park and Pearson Absent: Council Members Emmons and Smith Also Present: Administrator Messelt, Attorney Kevin Sandstrom, City Engineer Stempski, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Pearson moved to approve the March 15, 2011 Council agenda with additional claim #36889 under disbursements. Council Member Park seconded the motion. The motion passed 3-0. ACCEPTED MINUTES: The March 1, 2011 City Council Minutes were accepted by consensus of the City Council. PUBLIC COMMENTS/INQUIRIES: Deb Krueger, 4452 Lake Elmo Avenue, volunteered to assist with any City's Arbor Day event. The City Administrator will set up a meeting between himself, Deb Krueger and Project Assistant, Carol Kriegler. CONSENT AGENDA: MOTION: Council Member Park moved to approve the Consent Agenda as amended. Council Member Pearson seconded the motion. The motion passed • Approve disbursements and payroll in the amount of $130,265.07 including additional claim #36889-36891, Malkerson, Gunn, Martin, LLP in the amount of $2,319.00 • Proclaim April 29, 2011 as Arbor Day in the City and the month of May, 2011 to be Arbor Month • Proclaim April 10-16th, 2011 as National Library Week in the City of Roseville • Approve the 2011 Off -Sale 3,2% Liquor License for Lake Elmo Market, located at 11025 10th Street Approve Resolution No. 2011-009 Approving a County Project CSAH 6 (Stillwater Boulevard N.) Bituminous Overlay within Municipal Corporate Limits • Approve the Agreement to Obtain Street Seal Coating Services with West Lakeland Township REGULAR AGENDA: Presentation by Ms. Ginny Holder, Rarnsev/Washinaton Suburban Cable Commission Representative Ms, Ginny Holder, Lake Elmo's representative on the Ramsey/Washington Suburban Cable Commission introduced herself to the Council and gave a general overview of the Cable Commission's authority and activities. Included in the discussion were comments relating to preparation for the future, such as: Franchise Renewal — Franchise good until 2014 Video Streaming Video on Demand Process for using cable by Council Member candidates 2011 Street and Water Quality Improvements — Approve Plans and Specifications and Order the Advertisement for Bid The City Council was requested to approve the Plans and Specifications for the 2011 Street and Water Quality Improvements and order the advertisement for bid. At the December 7'1' 2010 meeting, the City Council authorized the preparation of Plans and Specifications for the 2011 Street and Water Quality Improvements, which included Tartan Meadows and David Nelson Estates. At the February 1, 2011 meeting, the Council authorized the preparation of Plans and Specs for 5011' Street and Kimbro Avenue, which were added o the 2011 Street and Water Quality Improvements, The two projects were combined to take advantage of economies of scale when bidding the street improvements in 2011. City Engineer presented a brief summary of the final plans together with an updated estimate of project cost, The bid date is set for April 12, 2011 and will be presented to Council for award on April 19, 2011. The plan will include the coordination and curb cuts for the rain gardens. There are currently 4 executed maintenance agreements to install rain gardens within the boulevard on this project and approximately 8 additional properties have expressed interest and will be meeting with the Washington Conservation District to finalize their position. Other measures to reduce runoff include narrowing streets in the David Nelson Estates and Tartan Meadows Neighborhoods. Flared end sections and culverts will be cleaned and graded to drain. The proposed improvements will pave 50`h Street and Kimbro Avenue, which is currently a gravel surface. MOTION: Council Member Park moved to approve Resolution No. 2011-010 approving the Plans and Specifications for the 2011 Street and Water Quality Improvements and Ordering the Advertisement for bids, Council Member Pearson seconded the motion. The motion passed 3-0. Lake Elmo Avenue Infrastructure Project 1-94 to 30'1' Street — Approve Plans and Specifications and Order the Advertisement for Bid The City Council was requested to approve Plans and Specifications and order the advertisement for bid for the Lake Elmo Avenue Infrastructure Project from 1-94 to 30th Street, Per Council direction, the project now includes an add/alternate bid option to construct gravity trunk sewer in lieu of forcemain for portions of the project south of 10th Street. The base bid design includes a trunk sanitary sewer forcemain along the entire project corridor, connecting the proposed Village Area Lift Station to the MCES Meter Station (located near Hudson Boulevard and Lake Elmo Avenue. The project plans have been designed with the Village Area Lift Station located near Lisbon Avenue and 30111Street on a site previously presented to the Council as site No, 3, located outside of and to the east of Reid Park. Permanent and temporary easement requirements have been identified for the add/alternate trunk gravity option. An easement negotiating team, comprised of City Administrator, City Attorney, City Engineer, Finance Director, will be working with the property owners who have cooperated throughout the design process. MOTION: Council Member Pearson moved to approve Resolution No, 2011-011, Approving the Plans and Specifications for the Lake Ehno Avenue Trunk Service Infrastructure Project 1-94 to 3011' Street and Ordering the Advertisement for Bids, Council Member Park seconded the motion. The motion passed 3-0. The Council adjourned the meeting at 8:18 p.m. Respectfully submitted by Sharon Lumby, City Clerk CITY DF LAKE ELMOMAYOR& COUNCIL, COMMUNICATION DATE: 04/05/2011 CONSENT ITEM #: 3 MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $ 118,372.15 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrato REVIEWED BY: City Staff SUMMARYAND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of S118,372.15 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. Claim # ACH ACH ACH DD3315 DD3329 I 36892 —36896 36897— 36950 Amount,,,ine§criptign 6,401.85 Payroll Taxes to IRS 03/24/2011 1,129.79 Payroll Taxes to MN Dept. of Revenue 03/24/2011 3,780.39 Payroll Retirement to PERA 03/24/2011 20,382.38 Payroll Dated 03/24/2011 (Direct Deposit) 2,835.77 Payroll Dated 03/24/2011 83,841.97 Accounts Payable Dated 04/05/2011 TOTAL 118,372.15 — page 1 -- City Council Meeting April 5th, 2011 Approval of Disbursements Consent Agenda Item #3 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $118,372.15 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the April 5th, 2011, Disbursements, as Presented. [and modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 04/05/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aerenda): Questions from Council to Staff ............ .......... ....,.................. Mayor Facilitates Call for Motion ........,..... ..... ........ , .............. ,.....,Mayor & City Council Discussion Mayor & City Council Action on Motion__ ......................... . ...... ............ ............. Mayor Facilitates page 2 — Accounts Payable To Be Paid Proof List User: Administrator Printed: 03/31/2011 - 3:53 PM Batch: 006-03-2011 Invoice # Inv Date Amount Quantity Pull Date Description Reference Task Type PO # Close POLine # 10000 10.000 Lakes Chapter 03/31/2011 75.00 0.00 04/05/2011 10,000 Lakes Chapter of ICC 101-420-2400-44330 Dues & Subscriptions 03/31/2011 85.00 0.00 04/05/2011 MN Plumbing Code Seminar -Horning I 01-420-2400-44370 Conferences & Training Total: 160.00 10000 Total: 160.00 No 0000 No 0000 AMFLAG American Flagpole & Flag Corp 92769 03/25/2011 69.12 0.00 04/05/2011 Replace City Hall Flag No 0000 101-410-1940.44040 Repairs'Maint Contractual Eqpt 92769 Total: 69.12 AMFLAG Total: 69.12 AMLEGAL American Legal Publishing Corp 80038 03/09/2011 350.00 0.00 ovusao 11 MN Code of Ordinance 101-410-1320-43510 Legal Publishing 80038 Total: 350.00 AMLEGAL Total: 350.00 No 0000 ANCOM ANCOM COMMUNICATiONS. INC. 21371 0324/2011 95.00 0.00 04/05/2011 Pager repair No 0000 101-420-2220-43230 Radio 21371 Total: 95.00 21372 03/24/2011 95.00 0.00 04/05/2011 Pager repair No 0000 101-420-2220-43230 Radio 21372 Total: 95.00 ANCOM Total: 190.00 AP - To Be Paid Proof List - 3:53 PM) Page 1 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # ARAM Aramark, 629-7198541 03(101201 I 21.29 0.00 04/05/2011 Uniforms 101-430-3100-44170 Uniforms 629-7198541 Total: 21,29 629-7200341 03/14/2011 115.39 0.00 04/05/2011 Lirien City Hall 101-410-1940-44010 Repairs/Ivlaint Contraetu Bldg 629-7200341 Total: 115.39 629-7203333 03/171201 t 21.29 0.00 04/05/2011 Uniforms 101-430-3100 44170 Uniforms 629-7203333 Total: 21.29 629-7205125 03/21/2011 69.07 0.00 04/05/2011 Mcm thly rug sen4ce. Station #2 101-420-2220-44010 Repairs/Maint Bldg 629-7205125 Total: 69:07 629-7205126 03/21/2011 68.44 0.00 04105/2011 Monthly rug service. Station #1 101-420-2220-44010 RepairS/Maint Bldg 629-7205126 Total: 68.44 629-7208093 03/24/2011 21.29 0.00 04/05/2011 Uniforms 101-430-3100-44170 Uniforms 629-7208093 Total: 21.29 6297209893 03/28/2011 47.63 0.00 04/05/2011 Linen City Hall Annex 101-410-1940-44010 RepairS/Maint Contractual Bldg 6297209893 Total: 47.63 62972209892 03/28/2011 11538 0.00 04/05/2011 Linen City Hall 101-410- 1940-44-01.0 Repairs/Maint Contractual Bldg 62972209892 Total: ARAM Total: 479.78 ASPENMI Aspen Mills, Inc. 10488 03/28/201 I 6.24 0.00 04/05/2011 Uri:Atm-Fite (ST hisd or prior 101-420-2220-441 70 Uniforms invoice 10488 Total: 6:24 ASPENMI Tota1: 6_24 BATTYPL Batteries Plus Woodbury, Corp 32-724243 03/28/2011 57.78 0.00 04/05/2011 Shop Batteries 10 7-430-3100-42150 Shop Materials 32-724248 03/28/2011 298.00 0.00 04/05/2011 Backhoe Batteries 101-430-3100-42210 Equipment Parts 32-724248 Total: 355.78 BATTYPL Total: 355.78 AP - To Be Paid Proof List (03/3 - 3:53 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoke # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # CARQUEST Car Quest Auto Parts 2055-217066 03/22/2011 136.61 0.00 04/05/2011 Filters & Misc supplies 101-430-3120-42210 Equipment Parts 2055-217066 Total: 136.61 2055-217684 03/29/2011 4980 0.00 04/05/2011 Filters 101-430-3120-42210 Equipment Parts 2055-217684 Total: 49,80 CARQUEST Total: 236.41 CENCOLLE Century College 00410712 03/28/2011 101-420-2220 44370 Conferences & Training 00410712 Total: 00410713 03/28/2011 101-420-2220-44370 Conferences & Training 00410713 Total: CENCOLLE Total: CTYB LOOM City of Bloomington Feb 2011 02/28/2011 601-494-9400-42270 Utility System Maintenance Feb 2011 Total: CTYBLOONI Total: CTYOAKDA City of Oakdale 10000460-01 02/28/2011 601-494-9400-43820 Water Utility 10000460-01 Total: CTYOAKDA Total: 1,500.00 0.00 04/05/2011 Company Functions X 5 1,500.00 900.00 0.00 04/05/2011 Public Safety Leadership X 3 900.00 2,400.00 100.00 0.00 04/05/2011 Lab Bacteria tests 100.00 100.00 2,001.22 0.00 04/05/2011 Water Service 1-94 2,001.22 2,001_22 DONALDSA Donald Salverda & Associates P-4102-3 03/10/2011 600.00 0.00 04/0512011 Training - Effective Management 101-430-3100-44370 Conferences & Training Program P-1102-3 Total: 600.00 DONALDSA Total: 600.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 E.G.RUD E.G, Rud & Sons. Inc. 03/28/2011 7 550.00 0.00 04/05/2011 Easement Acquistion 1-94 to 30th No 0000 413-480-8000-43030 Engineering Services Street Total: 7,550.00 AP - To Be Paid Proof List (03/31/11 - 3:53 PM) Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # E.G.RUD Total: 7;550.00 EMMONS A Emmons Alex 03/07/2011 55.00 0.00 04/05/2011 Cabled Live MeetingIRZ-3/7/11 No 0000 101-410-1450-43620 Cable Operations 03/28/2013 55.00 0.00 04/05/2011 Cabled Live Meeting-P2-3/28/1 I No 0000 101-410-1450-43620 Cable Operations Total: 110,00 EMMONS A Tote': 110.00 FXL FXL, Inc. April 2011 04/0112011 2.000.00 0.00 04105/2011 AsseSsing Services - April 2011 No 0000 101-410-1320-43100 Assessing Services April 2011 Total: 2,000.00 FXL TOtat 2,000.00 G LOBALR1 Global Risk Innovations, Inc 01/10/2011 01/10/2011 885.00 0,00 04/05/2011 Blue Card Training X 3 Chief officers 101-420-2220-44370 Conferences & Training 01/10/2011 Total: 885.00 GLOBALRI Total: 885.00 HAWKINS Hawkins, Inc. 3206894 RE 03/18/2011 601-494-9400-42160 Chemicals 3206894 RI Total: HAWKINS Total: 785.77 0.00 04/05/2011 Flouride 785,77 785.77 No 0000 No 0000 INTERSTA Interstate All Battery Ctr 39119 03/2812011 49.33 0.00 04/05/2011 Replacement Batter ieS .1 a s 101-420-2220-44040 Repairs/Anoint Eqpt powerpak 0000 39119 total: 49.33 INTERSTA Tbtal: 49.33 JOHNSONK Johnson Kristine 03/2512011 03/25/2011 101-420-2220-44370 Conferences & Training 03/25/2011 Total: 21.47 0.00 04/05/2011 Meal Reimbursement for Alexandria 21.47 No 0000 AP - To Be Paid Proof List (03/31/11 - 3:53 PM) Page 4 Invoice # Inv Date JOHNSONK Total: KDV Kern DeWenter Viere Lld 123548 03/25/2011 101-410-1520-43150 Contract Services 123548 Total: KDV Total: LEAGMN League of MN Cities 149752 03/011201i 101-410-1110-44370 Conferences & Training 149752 Total: 150301 02/09/2011 101-410-1320-44370 Conferences & Training 150301 02/09/2011 101-410-1910-44370 Conferences & Training 150301 Total: 150315 03/28/2011 101-410-1520-44370 ConferenceS & Training 150315 Total: 150316 03/23/2011 101-430-3100-44370 Conferences & Training 150316 Total: LEAGMN Total: MARVS rvlarv's Professsional Tools 235535 03/24/2011 101-430-310042400 Small Tools & Minor Equipnint 235535 Total: MARVS Total: MARYFELL FELLAND MARY 03/28/2011 03/28/2011 316-000-0000-36100 Special Assessments 03128/201i Total: MARYFELL Total: MATZEK Kelli Matzek 03/30/2011 101-000-0000-21702 State Withholding Total: AP - To Be Paid Proof List (03/31/11 - 3:53 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 21,47 6,102.00 0.00 04/05/2011 Financial Services March 2011 6.102.00 6.102.00 285.00 285.00 20.00 20.00 40.00 20.00 20.00 20.00 20.00 365.00 0.00 04/05/2011 New Elected Council Conference 0.00 04/05/2011 Loss & Control Workshop - NIesselt 0.00 04/05/2011 Loss & Control Workshop - Klatt 0.00 04/05/2011 Loss & Control Workship - T. Bouthilet 0.00 04/05/2011 Loss & Control Workship - M. Bouthilet 176.31 0.00 04/05/2011 Misc Tools 176.81 176.81 283.00 0.00 04/05/2011 Refund on over payment of street assess 283.00 283:00 245.00 0.00 04105/2011 Refund on WI State taxes 245.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 Page 5 Invoice # Inv Date MATZEK Total: MCCARTF McCarthy Well Company 23655 03/11/2011 601-494-9400-42270 Utility System Maintenance 23655 03/11/2011 601-494-9400-44030 Repairs\Maiht Imp Not Bldgs 23655 Total: MCCARTHY Total: MCMA MN City/County Mgmt, Assoc. 03/1E1/2011 03/18/2011 101-410-1320-44330 Dues & Subscriptions 03/18/201 I Total: MCMA Total: Amount Quantity Pmt Date Description 245.00 350.00 140.00 490.00 490.00 Reference Task Type PO # Close POLine # 0.00 04/05/2011 Well I & II pump performance inspeetion 0.00 04/05/2011 New Packing well I 102.00 0.00 04/05/2011 Annual Membership 102.00 102.00 MENARDSO Nilenards - Oakdale 52264 03/13/2011 3,45 101-420-2220-44040 Repairs/Maint Eqpt 52264 Total: 3.45 52692 03/15/2011 114_66 101-420-2220-44010 Repairs/Maint Bldg 52692 Total: 114.66 5396i 03/21 /201 1 160.16 !01-430-3l00-4240 Small Tools & Minor Equip-nem 53961 Total: 160.16 54964 03/25/2011 5.30 101-420-2220-42000 Office Supplies 54964 03/25/2011 5.14 101-420-2220-42400 Small Tools & Equipment 54964 03/25/2011 32.61 101-420-22_20-44010 RepairarMaint Bldg 54964 03/25/2011 66.83 I 01420-2220-44040 Repairs/Maint Eqpt 54964 Total: 109.88 MENAROSO Total: 388,15 MESSELT Messelt Bruce Chk Req 03/24/2011 101-410-1320-44370 Conferences & Training Chk Req Total: AP - To Be Paid Proof List (03/31/11 - 3:53 PM) 0,00 04/05/7011 0.00 04/05/2011 0.00 04/05/2011 0.00 0.00 0.00 0.00 04/05/2011 04/05/2011 04/05/2011 04/05/2011 Repair to CV1 Misc 'terns for -station #2 Shop Vac.& Filter Office supplies for Station #2 Tools for Station #2 Bldg Maint, Station #2 Equip Maint, Station #2 i _00 0.00 04/05/2011 Parkitig LMC/Metro City Conference 1 1.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 Invoice # Inv Date MESS ELT Total: Amount Quantity hut Date Description Reference Task Type PO # Close POLine # I 1.00 METRO MU METROPOLITAN MUNICIPALITIES ASSOC! 514 03/28/2011 20.00 101-410-1320-44330 Dues & Subscriptions 514 Total: 20.00 METRO MU Total: 20.00 METROF1R Metro Fire 40465 03;09.'2011 101-420-2220-44040 RepairsiMaint Eqpt 40465 Total: ETROF1R Total: MN CORP Minnesota Corporate Mechanical 13429 03/28/2011 101-410-1940-44010 Repairs/Maint Contractual Bldg 13429 Total: MN CORP Total: MSFCB MN tire Service Cert. Board 20110324105517 03/24/2011 101420.2220-44330 Dues & Subscriptions 20110324105517 Total: MSFCB Total: NEXTEL Nextel Communications 761950227-096 02/14/2011 101-410-1940-43210 Telephone 761950227-096 02/14/2011 101-420-2220-43210 Telephone 761950227-096 02/14/2011 101-420-2400-43210 Telephone 761950227-096 02/14/2011 101-430-3100-43210 Telephone 761950227-096 02/14/2011 101-450-5200-43210 Telephone 761950227-096 02/14/2011 101-420-2220-43210 Telephone 761950227-096 Total: AP -To Be Paid Proof List (03/31/11 - 3:53 PM) 0.00 04/05/2011 Meeting-2011 Legisiadve Update- Messelt 269.31 0.00 04/05/2011 Replacement parts for Helmets 269.31 269.31 842.97 0.00 0445/2011 Repair A/C Unit in Annex 842.97 842.97 60.00 0,00 04/05/2011 PFII Recertification x 3 60.00 60.00 86.00 161.96 17.74 59.74 51.83 -111.92 265.35 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 Cell Phone Service - Admin Cell Phone Service - Fire Dept Cell Phone Service - Bldg Dcpt Cell Phone Service - Public Works Dept Cell Phone Service - Parks Dept Credit Frein Previous Balance No No No No 0000 0000 0000 0000 No 0000 No 0000 No 0000 0000 No 0000 No 0000 Page 7 'make # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # NEXTEL Total: 255.35 PERFORMA Performance Phis 2893 03/15/2011 50.00 0.00 04/05/201 1 Annual FIT testing make up 101-420-2220-44370 Conferences & Training 2893 Total: 50.00 2897 03/15/2011 25.00 0.00 04/051201.1 Annual FIT testing make up 101-420-2220-44370 Conferences & Training 2897 Total: 25.00 2912 03/29/201 1 50.00 0_00 04/05/2011 Annual FIT testing -make up 101-420-2220-44370 Conferences & Training 2912 Total: 50.00 PERFORMA Total: 125.00 PLANTH PLANT HEALTH ASSOCIATES, INC 1038-11 03/3112011 101-430-3250-43150 COritract Services 1038-11 Total: PLANTH Total: PRESSA Anastasia Press 03/15/2011 03/15/2011 101-410-1450-43520 Cable Operations 03/15/2011 Total: PRESSA Total; 1,100.00 0.00 U4/05/2011 Forester Services - March I 1 1,100.00 1,100.00 55.00 0.00 04/05/2011 CC Meeting Cabled Live 55.00 55.00 R.UD Prinee-Rud Diane ' 03/28/2011 03/28/201 I 240.00 0.0004/05/2011 Cleaning City Hall & Annex 101-410-1940-44010 RepairsiMaint Contractual Bldg 03/28/2011 03/28/2011 180.00 0.00 04/05/2011 Cleanirig Fire Hall 101-420-2220-4010 Repairs/Maint Bldg 03/2S/2011 Total: 420.00 RUD Total: 420.00 S&T S&T Office Products, Inc. 010M9780 03/21/2011 101-410-1320-42000 Office Supplies 010M9780 Total: S&T Total: AP - To Be Paid Proof List (03/31 /11 - 3:53 PM) 449.13 0.00 04/05/2011 Office Supplies 449.13 449.13 No 0000 No 0000 No 0000 No 0000 Ncl 0000 No 0000 No 0000 No 0000 Page 8 Invoice 4 Inv Date SCHWAAB Schwaab, Inc. 41003 U3/28/2011 101-420-2400-42000 Office Supplies 41003 Total: SCHWAAB Total: STEINMAN Steinman Tom 03/15/2011 03/15/2011 101-420-2220-44370 Conferences &, Training 03/15/2011 Total: 03/25/2011 03/25/2011 101-420-2220-44370 Conferences & Training 03/25/2011 Total: STEINMAN Total: STILLMOT Stillwater Motors 66058 03/24/2011 101-430-3120-42210 Equipment Parts 66058 Total: STILLMOT Total: SUPER 8 Super 8 Alexandria 03/20/201 1 03/28/2011 101-420-2220-44370 Conferences & Training 03/20/2011 Total: SUPER 8 Total: TASCH T.A. Schifsky & Sons Inc 50930 03/ E 4/2011 101-430-3120-42240 Sireet Maintenance Materials 50930 Total: TASCH Total: TDS TDS METROCOM - LLC 651-779-8882 03/28/2011 I 01-420-2220-43210 Telephone 651-779-8882 03/28/2011 101-430-3100-43210 Telephone 651-779-8882 03/28/2011 602-495-9450-43210 Telephone AP - To Be Paid Proof List (03/31/11 - 3:53 PM) Amount Quantity Pmt Date Description Reference 11.09 0.00 04/05/2011 Pre inked stamp 11.09 11.09 53.20 0.00 04/05/2011 Meal Reimbursement for sectional school 53.20 46,27 0.00 04/05/2011 Meal Reimbursement for Alexandria 46.27 99.47 49.95 0.00 04/05/2011 Door Latch 49.95 49.95 4..10.54 0.00 04/05/2011 Lodging for Sect. School/AleZanclria 420,54 42054 264,25 264.25 264.25 159.78 156.32 105.44 0.00 04/05/2011 Asphalt 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 Analog Lines - Fire Analog Lines - Public Works Analog Lines - Lift Station Alarms Task Type PO # Close POLine # No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 9 Invoice # Inv Date 651-779-8882 03/281201 I 601-494-9400-43210 Telephone 651-779-8882 Total: TDS Total: T1TANAP1 Titan Apparel & Sportswear Cor 3278 03/28/2011 101-420-2220-44170 Uniforms 3278 Total: T1TANAPP Total: TKDA TKDA, Inc. 2011000468 03/28/2011 203-490-9070-43030 Engineering Services 201 1000468 Total: 2011000469 03/28/2011 203-490-9070-43030 Engineering, Services 2011000469 Total: 2011000470 03/28/2011 413-480-8000-43030 Engineering Services 2011000470 Total: 2011000471 03/28/2011 413-480-8000-43030 Engineering Services 2011000471 Total: 2011000472 03/28/2011 417-480-8000-43030 Engineering Services 2011000472 Total: 2011000473 03/28/2011 417-480-8000-43030 Engineering Services 2011000473 Total; 201100(1474 03/28/2011 601-494-9400-43030 Engineering Services 2011000474 Total: 2011000475 03/28/2011 418-480-8000-43030 Engineering Services 2011000475 Total: 2011040476 03/28/2011 101-410-1930-43030 Engineering Services 2011000476 03/2812011 101-410-1910-43030 Engineering Services 2011000476 Total: 2011000477 03128/2011 101-420-2400-43030 Engineering AP - To Be Paid Proof List (03/3111 - 3:53 PM) Amount Quantity Pint Date Description Reference 42.34 0.00 04/05/2011 Analog Lines - Well House #2 463.88 463.88 480.00 0.00 04/05/2011 Restock hats 480.00 430.00 460.99 460.99 72.99 72.99 20,777,40 20,777,40 185.25 0.00 04/05/2011 Development Whistling Valley 0.00 04/05/2011 Development Sanctuary 0.00 04/05/2011 1-94 to 30th street - Village Sanitary. 0.00 04/05/2011 Lake Elrno Area Village Eng Support 185.25 48.68 0.00 04/05/2011 Lake Elmo 2010 Street & Water Quality 48.68 121.70 0.00 04105/2011 Tli 5 & Janina Roundabout 121.70 233.93 0.00 04/05/2011 Lake Elmo Watcr System Strategies/Fin 233.93 4,182.53 0.00 04/05/2011 2011 Street Improvement/Water Quality 4.463.49 0.00 04/0512011 General Engineering 382.39 0.00 04/05/2011 General Engineering 4,182,53 4,845.88 546.80 0.00 04/05/2011 General Engine 'RA Task Type PO # Close POLine # No No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Inv Date 2011000477 03/28/2011 101-410-1910-43030 Engineering Services 2011000477 03/28/2011 409-480-8000-43030 Engineering Services 2011 000477 03/28/2011 404-480-8000-43030 Engineering Services 2011000477 03/28/2011 602-495-9450-43030 Engineering Services 2011000477 03/28/2011 603-496-9500-43030 Engineering, Services 2011000477 Total: 201 1000478 03/28/2011 413-480-8000-43030 Engineering Services 2011000478 Total: 2011000479 03/28/2011 409-480-8000-43030 Engineering Services 2011000479 Total: TKDA Total: TRKUTI Truck Utilities 222702 03/25/2011 101-430-3100-42210 Equipment Parts 222702 Total: TRKUTI Total: VALLEYTR Valley Trophy Inc. 41189 02/18/2011 204-450-5200-44300 Miscellaneous 41189 Total: VALLEYTR Total: VFBA Benefit Asscoiation Volunteer Fire 03/17/2011 03/17/2011 101-420-2220-44330 Dues & Subscriptions 03/17/2011 Total: VFBA Total: WASRADIO WASHINGTON COUNTY 68975 03/28/2011 101-420-2220-43230 Radio 68975 Total: AP - To Be Paid Proof List (03/31/I - 3:53 PM) Amount Quantity Pmt Date Description Reference Task 511.01 3,737.37 318.32 1,830:93 1,119,17 8,063.60 8,383.26 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 0.00 04/05/2011 General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA 0.00 04/05/2011 Lake Elmo District ECFC Developement 8,383.26 223.67 0.00 04/05/2011 2(111 Seal Coat Project 223.67 47,599.88 130.92 0.00 04/05/2011 Hose Ends & Curb Guards 130.92 130.92 8.02 0.00 04/05/21111 Trophy Engrave - Fall Festival 8.02 8.02 0.00 04/115/2011 New Registration8 22,00 22.00 3,800.76 0.00 04/05/2011 174rly user fee for 800 MHz radios 3,800.76 Type PO ft Close POLine # No 0000 No 0000 No No No No No No No No No 0000 0(100 0000 0000 0000 0000 0000 0000 0000 Page 11 Invoice # Inv Date Amount Quantity Pon Date Description Reference Task Type PO # Close POLine # WASRADIO Total: 3,800.76 WINKBRAD Winkels Brad 03./14;2011 03/14/2011 101-420-2220-44370 Conferences & Training 03/14/2011 Total: WINKBR AID Total: WITTER. Witter Nicholas 03/14/201 I 03/14/2011 101-420-2220-42120 Fuel, Oil and Fluids 03/14/2011 03/14/2011 101-420-222044370 Conferences & Training 03/14/2011 Total: 03/25/2011 03/28/2011 101-420-2220-44370 Conferences & Training 03/25/2011 Total: WITTER Total: 50.95 0.00 04/05/201 I Meal for trainin 50.95 50.95 47.77 0.00 04/05/201 I Fuel ni 31.55 0.00 04/05/2011 Meals/Moorhead Sectional 79.32 30.96 0.00 04/05/201 I Meal Reirublirs 30.96 110.28 Alexandria XCEL Xcel Energy 03/25/2011 03/2512011 49.45 0.00 04/05/201 i Electric Utility Service- Parks 101-450-520043810 Electric Utility 03/25/2011 Total: 49.45 XCEL Total: 49.45 YOCUM Yocum Oil Company, Inc. 200646 03/21/2011 160.69 0.00 04/05/2011 Bulk oil tankS 101-430-3100-44010 Repairs/Maint Bldg 200646 Total: 160.69 YOCUM Total: 160.69 Report Total: 83.841.97 AP - To Be Paid Proof List (03/31/11 - 3:53 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 1 ELL MAYOR & COUNCIL Pc) UNial PON DATE: 04/05/2011 CONSENT ITEM #: 4 MOTION as part of Consent Agenda AGENDA ITEM: Approve Matching Requirement for DEED Water Infrastructure Grant SUBMITTED BY: Tom Bouthilet, Finance Director Joe Rigdon, Financing Consultant THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Engineer SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve Resolution 2011-012, creating Budget capacity and authority to complete the Grant Agreement with the State of Minnesota for potential receipt of the $1 million matching grant for Water system infrastructure improvements. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City's intent has been to undertake necessary water and wastewater infrastructure improvements in the next several years. These projects would be financed through the issuance of municipal bonds, including through receipt of $2 million in State matching grant dollars for specific projects, as evidenced within the City's 2011 budget and 201 1-2015 capital improvement plan: • Lake Elmo Avenue Trunk Sewer Forcemain — 194 to 30th Street • Lake Elmo's Water Pumping, Storage, and Distribution System In 2010, the City was granted $1 million dollars for the sewer project and $1 million dollars for the water project by the State of Minnesota, contingent upon the City individually matching funds for each grant. In order to facilitate the execution of sewer and water grant agreements with the Department of Employment and Economic Development (DEED), evidence of the matching requirement rnust be provided by the City to DEED and the office of Minnesota Management and Budget (MMB). Since municipal bonds have not yet been issued (and typically are not until the project is approved and ordered), the City may alternatively satisfy the proof of matching requirement by -- page 1 -- City Council Meeting • Approve Matching Requin— nt for DEED Water Infrastructure Grant April 5th, 2011 Consent Agenda Item # 4 earmarking funds specifically for the sewer and water projects from its 2011 General Fund budget. Doing so allows the City to execute the Grant Agreement now and not risk losing the approved State monies to other state needs or budgetary considerations. STAFF REPORT: This action does not approve any specific project, expenditure of any City monies, or even acceptance of the State's grant. It merely provides the necessary budget capacity and authority needed for the City and State to enter into a Grant Agreement and, therefore, secure this money against potential Legislative action to rescind previously -authorized matching bond projects. To earmark the funds, 2011 budget amendments to the General Fund "Other Financing Uses" (transfers out to other funds) are necessary. It is not necessary to physically transfer the funds, but only to earmark them. Upon municipal bond issuance for each project, the budget amendments may be rescinded. Additional line items for the two matching requirements would be added as follows: $1,000,000 for Lake Elmo Avenue Trunk Sewer Forcemain — 194 to 30tt Street $1,000,000 for Lake Elmo's Water Pumping, Storage, and Distribution System The attached "Original" and "Amended" 2011 General Fund transfers out budgets illustrate the amendments for the grants matching requirements. Budgeted offsetting transfers in of the earmarks would be shown in the Village (Sewer) and Water funds, respectively. Similarly, the City's approved 2011 Budget will be amended to show anticipated revenues to the City from a bond sale later in 2011, thereby reimbursing the General Fund for this "capacity" transfer. RECOMMENDATION: It is, therefore, recommended that the City Council approve as part of the Consent Agenda Resolution 2011-012 authorizing an amendment to the 2011 General Fund budget, increasing transfers out to other funds by $1,000,000 for "Lake Elmo's Water Pumping, Storage, and Distribution System" project matching requirements (offsetting budgeted transfers in from other funds to be increased in the Water fund). Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution 2011-012, as presented [and ntod4fiedf herein." ATTACHMENTS: 1. Resolution 2011-012 2. Original and Proposed 2011 Budget — Transfers Out 3. Original and Proposed 2011 Budget — Other Financing Sources page 2 -- City Council Meeting April 5th, 2011 • • Approve Matching Requirement for DEED 1,1, ,,,er Infrastructure Grant Consent Agenda Item # 4 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council ...... . ............. ................ . ..... ........... ................... Mayor Facilitates Action on Motion Mayor & City Council -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2011-012 RESOLUTION AUTHORIZING CITY FUNDS BE SET ASIDE FOR THE STATE MATCHING GRANT FOR WATER SYSTEM IMPROVEMENTS WHEREAS, the City of Lake Elmo has requested a matching Grant from the State of Minnesota in the amount of one million dollars for specific Water infrastructure improvements; and WHEREAS, the City intends to issue bonds for water infrastructure projects undertaken, including those for which State Matching Grant funds will be utilized; and WHEREAS, the State requires, as part of the Grant approval process, that the City set aside one million dollars from the City's reserve funds to the General Fund in order to demonstrate its capability to matching State funds; and WHEREAS, this set aside will be fully recompensed when bond proceeds are received. NOW, THEREFORE BE IT RESOLVED, The City Council directs the transfer of one million dollars from the reserve account to the General Fund for the State Matching Grant, until such time as funds are obtained through bond proceeds. BE IT FURTHER RESOLVED, that the City Council directs a Budget Adjustment by undertaken to demonstrate that the full impact to the City's General operating and reserve Funds will be revenue neutral by this action, should the City proceed with the proposed improvements, Grant Agreement, and subsequent Bond sale. ADOPTED, by the Lake Elmo City Council on April 05, 2011 Dean Johnston, Mayor ATTEST: Sharon Lumby, City Clerk City of Lake Elmo I3udget 2011 1 ORIGINAL BUDGET 2009 2010 2010 Amended 2009 2010 Year -to -Date 2011 to 2011 Account Number Description Budget Actual Budaet (07/31/101 Budget Change 9360 Other Financing Uses Transfers Out 101-493-9360-47200 Transfers Out $349,735 $349,735 $118,850 $120,850 $182,000 53.1%, Total Transfers Out $349,735 $349,735 $118,850 $126,850 $182,000 53,1% 9360 Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 Transfers Out Detail: Donation Paned Through to Fall Festival Fund $7,500 $7,500 $0 $8,000 $8,000 NIA Close CDBG Fund $1,603 $1,603 $0 $0 $0 N/A Close Tablyn Park/Lake Elmo Heights Fund $95,632 $95,632 $0 $0 $0 N/A Infrastructure Reserve Fund (sealcoating) $100,000 $100,000 $0 $0 $100,000 N/A Vehicle Replacement Fund $0 $0 $68,850 $68,850 $6,000 Radio Replacement Internal Service Fund $20,000 $20,000 $0 $0 $6,000 N/A Information Technology Replacement Fund $20,000 $20,000 $0 $0 $6,000 NIA FFE Replacement Fund $5,000 $5,000 $0 $0 $6,000 N/A Water Fund (offset future deficit cash balance) $0 $0 $50,000 $50,000 $50,000 0,0% Surface Water Fund (assist with deficit cash balance) $100,000 $100,000 $0 $0 $0 NIA $349,735 $340,735 $118,850 p26,950 8182,000 53,1% 2-55 City of Lake Elmo Budget 2011 2009 Amended Account Number Description Budget 9360 Other Financing Uses Transfers Out 1 AMENDED BUDGET 2010 2011 2010 2009 2010 Yearto-Date Amended to 2011 Actual Budget (07131110) Budget Change 101-493.9360-47200 Transfers Out $349,735 $349,735 $118,850 $126,850 $182,000 53.1% 101-493-9360-47201 Sewer Project Matching (1) $0 $0 $0 $0 $1,000,000 NIA 101-491-9360-47202 Water Project Matching (2) $0 $0 $0 $0 $1,000,000 N/A Total Transfers Out $349,735 $349,735 $118.850 $126,850 $2,182,030 1735.9%, 9360 Total Other Financing Uses $349,735 $340,735 $119.650 $126,850 $2,182,000 1735,9% Transfers Out Detail (101-493-9360-47200): Donation Passed Through to Fall Festival Fund $7,500 $7,503 $0 $8,000 $8,000 N/A Close COBG Fund $1,603 $1,603 $0 $0 $0 N/A Close Tablyn Perk/Lake Elmo Heights Fund $05,632 $95,632 $0 $0 $0 NIA Infrastructure Reserve Fund (sealcoat(ng) $100,000 $100,000 $0 $0 $100,000 N/A Vehicle Replacement Fund $0 $0 $68,850 $68,850 $6,000 -91.3% Radlo Replacement Internal Service Fund $20,000 $20,000 $0 $0 $6,000 NIA Information Technology Replacement Fund $20,000 $20,000 $0 $0 $8,000 N/A FFE Replacement Fund $6,000 $5,000 $0 $0 $8,030 NIA Water Fund Offset future dellclt cash balance) $0 $0 $50,000 $60,000 $50,000 0.0% Surface Water Fund (assist with deficit cash balance) $100,000 $100,000 $0 $0 $0 14/A, $349,735 $349,735 $118,850 $128,853 $182,000 (1) DE ED/MMB matching requirement for sewer project: Lake Elmo Avenue Trunk Sewer Forcernaln -194 to 30th Street (2) DEED/MMB matching requirement for water project: Lake Elmo's Water Pumping, Storage, and Distribution System 2-55 City of Lake Elmo Budget 2011 1 Original Budget Account Number GENERAL FUND Revenues Property Texas/Franchise Fees 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 1 01-000-0000-31010 101-000-0000.31010 101-000-0000-31010 101-000.0000-31020 101-000-0000-31030 101-000.0000-31040 101-000-0000-31910 101-000-0000.33020 101-000-0000-33622 pescrlotIon Current Ad Valorem Taxes 2008 MVHC Unalloknent Recovery 2009 MVHC pnalicknent.Recovery 2010 MVHC put Recovery 2011 MVHC Cut Recovery MVHC State Unallotment/Cut DelInguent Ad Valorem Taxes Mobile Home Tax Fiscal Disparliles Penally & Interest en Taxes Gravel Tax Cable Franchise Revenue Total Properly Taxas/Eranchlse Fees Licenses and Permits 101-000-0000-32110 Liquor License 101-00D-0000-32180 Wastehauler License 101•000.0000•3218 1 General Contractor License 101-000-0000.32183 Heating Contractor Mamie 1 01-000-0000-32184 Biacklopping.Cont.Lbk 'License 101-000-0000-32210 Building Pergilts 101-000-0000-32220 Healing Permits 101-000-000-32230 Plumbing Permits 101-000.0000-32231 Sewer Permits 101-000-0000-32240 Animal License 101-000-0000.32250 Uglily Permits 101-000-0000-32260 Burning Perini! 101-000-0000.34104 Plan Check Fees Total Licenses and Permits Intergovernmental 101-000-0000-33401 101-000-0000-33402 101-000-0000-33418 101-000•0000-33420 101-000-0000-33422 101-000.0000•33426 101-000-0000..33621 Local Government Ald I Homestead Credit AM MSA • Maintenance State Fire Ald PERA Aid Miscelleneous.State Grants Recycling G rent Total Intergovernmental Charges for Services 101.000-0000-34103 101-000-0000-34105 101-000-0000.34107 101-000-0000-341 09 101-000.0000-34111 Zoning & Subdivision Fees Sale of Copies,' Books, -Maps Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Fines 101.000-0000-35100 Fines Total Fines Other 101-000-0000-36200 101-000-0000-36210 101-000-0000-36230 Miscellaneous Revenue Interest &WC Ings Dona bons Total Other Total Revenues Other Financinn Sources 101-000-0000-39200 Transfer In Total Other Financing Sources Total Revenues and Other Financing'Sources 2009 Amended Budget 2009 Actual 2010 Budget 2010 Yearto-Dete (07/31/101 2011 Preliminary Budget $2,332,130 82,048,100 02,380,790 $1,072,260 92,406067 $0 $0 $19,365 $0 $0 $0 $0 $35,475 $0 $0 $0 $0 $0 00 $37,518 $0 $0 $0 00 $37,518 $0 $0 ($33,759) $0 ($37,518) so $48,142 $0 $35,192 $0 58,000 97,620 $8,000 $1,590 80,000 00 $163,791 $0 $90,493 $0 $0 $2,110 $0 $2,856 $0 $2,500 $2,988 $3,100 $0 $3,100 $30,000 $34,916 $35,000 835.567 $35,000 82.972,030 $2,307 867 $2.427,971 81,237.75e 92,403.485 2010 to 2011 Change 2.1% -100.0% -100,0% N/A N/A N/A N/A OR% NI/A, NIA 0.0% 0.0% 2.7% $7,200 $7,200 $7,200 $750 $7,200 0.0% $500 81,366 81,003 $230 $1,000 00% $1,500 $3,060 $1,800 03,250 $2,000 11.1% 0785 $60 $200 $0 $100 -500% $60 -$0 $60 $o $80 0,0% $140,000 $139,825 $100,000 8E10,187 $110,000 10.0% $4,500 $10,209 $3,000 $4,971 03,000 0.0% $4,500 $5,864 $3,000 $3,781 $3,000 0.0% $1,500 $371 $500 $561 $500 0.0% $2,000 $2,121 52,000 $2,737 $2,100 5.0% $4,000 $17;573 $6,000 14,520 96,000 0.0% $1,000 $1,065 01,000 $1,060 $1,000 0.0% 845.000 $38.653 $32.000 930032 $32,000 0.0% $212,555 $225,164 $157,7130 $132,078 $187,960 0.5% $0 $0 $0 $0 $0 N/A au $8,015 $0 $0 $0 NrA $67,275 088,797 $68,500 877,547 $86,500 0,0% $80,000 $30,217 040,000 $0 $40,000 0.0% $2,750 $2,749 $2,750 $1,375 $2,749 0.0% 00 316,454 $0 00 $0 N/A $15.000 $15,476 $15,000 $15.588 015,000 08%, $145,025 $165,708 $126,250 $94.310 $126.249 0.0% $4,000 $6,471 $1,000 $4,370 $4.000 300.0% $300 1204 $300 $72 $200 -33.3% $150 $391 $200 $255 $200 0.0% $5,000 $4,307 84,000 $3,425 $4,000 0,0% $2.400 $1.956 $2.400 $1,883 82.000 -16.7%, 911,860 $13,389 $7,000 89,605 810,400 31.8% $52,000 $54.052 952.000 935 538 $52,000 0.0%, 852000 $54.082 $52.000 835,538 $52,000 0.0% $18,000 $41,827 $17,130 01,00E1 $11,126 45.0% 060,000 $72,711 $80,000 $0 850,000 •18.7% $0 $8,500 $0 $8.022 $8,000 N/A $98,000 $123.038 577.130 50,031 $09,120 -10.4%, $2,0E2,000 52,889.218 52849,011 $1,518,519 52,919.223 2.5%, $0 $0 $0 30 $0 N/A $0 $0 $0 00 $0 N/A $2,882.000 $2,889.218 02,849,011 81 515.519 02.919,223 2.5%, 2-5 City of Lake Elmo Budget 2011 1 Amended Budget Aocount Number GENERAL FUND Revenues Property Taxes/F ranchlse Fees 101-000-0000-31010 101-000.0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000.31010 101-000-0000-31020 101-000-0000-31010 101-000.0000.31040 101.000-0000-31010 101,000-0000-33820 101.000-0000.33622 pesoriptlon Current Ad Valorem Taxes 2008 MVHC Unalir:anent Recovery 2009 MVHC 2010 MVHC Cut Recovery 2011 MVHC Cut Recovery MVHC State Unalatment/Cut Delinquent Ad Valorem Taxes Mobile Home Tex Fiscal Dispang es Penalty & !Wrest on Taxes Gravel Tex Cable Franchise Revenue Total Property Taxes/Franchlse Fees Licenses and Permits 101-003-0000•32110 101-000-0000-32160 101.000.0000.32191 101.000-0000.32103 101.000.0000.32184 101-000.000032210 101-000.0000-32220 101.000-0000.32230 101-000-0000.32281 101•000.0000.32240 101-000-000042250 101-000-0000-32260 101-000-0000-34104 Liquor License Westehauler License General Contractor License Healing Contractor License Blacktopping /Contractor License Building Permits Heating Permits Plumbing Permits Sewer Permits Animal license Utility PermILI Burning Pervnil Pen Check roes Total Licenses end Permits Intergovernmental 101-000-0000.33401 101•000-0000.33402 101•000-0000-33418 101-000-0000-33420 101-000.0000.33422 101-000-0000.33426 101-000-0000.33821 Total Intergovernmental Charges far Services 101.000-0000-34103 101.000-0000-34105 101-000-0000.34107 101-000-0000-34100 101-000-0000-34111 Local Government Ald Homestead Credit Aid MSA - Maintenance State Fire PERA Aid Miscelianeous-StateiGranta Recycling Grant Zoning & Subdivision Fees Selo ai Copile,-Books,-Nleps Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Fines 101-000-0000-35100 Fines Total Fines Other 101.000-0000-36200 101.000-0000-06210 101-000-0000-30230 MIscellenerqrs Revenue interest Earnings Donations Total Other Total Revenues Other Financing Sources 101-000.000439200 Transfer In Total Other Financing Sources Total Revenues and Other Financing Sources 2009 Amended Budget 2009 Actual 20113 Budget 2010 2011 Veer-to.Date 037131/101 Budget 2010 to 2011 Change $2,332,130 $2,048,100 $2,360,790 $1,072,260 52.400,867 2 1% 10 $0 $19,365 SD $0 -100.0% 40 '$0 $35,475 SO $0 -100.0% SD $0 SO $0 $37,515 N/A $0 $0 $0 SO $37,518 N/A $0 $0 ($33,769) $0 ($37,516) N/A SO $40,142 $0 $35,192 $0 NIA $8,000 87 ,820 $8,000 $1,590 $8,000 0.0% 40 5104791 40 490,493 $0 N/A $0 $2,110 $D $2,856 $0 N/A $2,500 $2,986 $3,100 $0 $3,100 0.0% $30,000 E34,918 $35,000 535,387 035.000 0.0% $2,372,630 $2,307,857 $2,427.971 $1,237,758 $2.493,485 2.7% $7,200 $7,200 $7,200 $750 $7,200 0.0% $500 $1,365 $1,000 $230 $1,000 0.0% $1,500 03,060 81,000 $3,250 $2,000 11.1% $795 $60 $200 $0 $100 -50,0% $60 - $0 960 $0 $60 0,0% 8140,000 $139,625 $100,000 $80,187 $110,000 10.0% $4,500 $10,209 $3,000 $4,971 $3,000 0.0% $4,500 95,564 $3,000 $3,781 $3,000 0.0% $1,500 $371 $500 $501 $500 0.0% $2,000 $2,121 $2,000 $2,737 $2,100 5.0% $44100 $17,573 96000 $4,520 $6,000 0.0% $1,000 $1,065 $1,000 $1,080 $1,000 00% $45,000 $36.553 532,006 930.032 832.000 0.0% $212,555 4225,104 $157.780 $132,078 $167,900 0.5% SO $0 $0 $0 $0 NIA $0 $6,015 $0 $0 $0 NIA $67,276 $88,797 $68,500 $77,347 $69,500 0,0% $60,000 $30,217 $40,000 $0 $40,000 0.0% $2,750 $2,749 $2,750 91,175 $2,749 60% SD $16;454 $0 $0 $0 N/A $15,000 $15,470 $15,000 $15,688 $15.000 0.0% $145,025 0165,708 $126,280 $94,310 $126.249 60% $4,000 $6,471 81.000 $4,370 84,00() 300.0% '$300 $204 8300 172 $200 .33.3% $150 $301 $200 $265 $200 0,0% 85.000 $4,307 $4,000 $3,425 $4,000 0,0% $2,400 $1,956 $2,400 01,081 $2,000 -10 7% $11.850 613,389 $7.000 $0,805 $10,400 31 6% $52,000 $54,052 $52,000 $35,538 $52,000 0.0% 052,000 $54,062 $52,000 $35,538 $52.000 0.0% $18,000 $41,827 $17,130 $1,008 $11,129 -35.0% $80,000 $72,711 800,008 so $50,000 -16.7% $0 $6,500 $0 $8,022 $8.000 N/A 995,000 $123,038 $77.130 $9,031 $09.129 -10.4% $2.692,060 $2,080,219 $2,849,011 $1,518 519 $2,919,223 2.5% $0 $0 $0 80 $2.006000 N/A $0 $o $0 $0 $2,000 000 NIA $2,892,060 92889,218 82 849,011 $1.518,519 $4,910 223 72,7% 2-5 MAYOR& COUNCIL cgimmoviw9N, DATE: 04/05/2011 CONSENT ITEM #: 5 MOTION as part of Consent Agenda AGENDA ITEM: Approve Matching Requirement for DEED Wastewater Infrastructure Grant SUBMITTED BY: Tom Bouthilet, Finance Director Joe Rigdon, Financing Consultant THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Engineer SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve Resolution 2011-013, creating budget capacity and authority to complete the Grant Agreement with the State of Minnesota for potential receipt of the $1 million matching grant for Wastewater system infrastructure improvements. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City's intent has been to undertake necessary water and wastewater infrastructure improvements in the next several years. These projects would be financed through the issuance of municipal bonds, including through receipt of S2 million in State matching grant dollars for specific projects, as evidenced within the City's 2011 budget and 2011-2015 capital improvement plan: Lake Elmo Avenue Trunk Sewer Forcemain — 194 to 30th Street • Lake Elmo's Water Pumping, Storage, and Distribution System In 2010, the City was granted $1 million dollars for the sewer project and $1 million dollars for the water project by the State of Minnesota, contingent upon the City individually matching funds for each grant. In order to facilitate the execution of sewer and water grant agreements with the Department of Employment and Economic Development (DEED), evidence of the matching requirement must be provided by the City to DEED and the office of Minnesota Management and Budget (MMB). Since municipal bonds have not yet been issued (and typically are not until the project is approved and ordered), the City may alternatively satisfy the proof of matching requirement by — page 1 -- City Council Meeting Approve Matching Requirement 1,. f) ED Wastewater Infrastructure Grant April 5th, 2011 Consent Agenda Item # 5 earmarking funds specifically for the sewer and water projects from its 2011 General Fund budget. Doing so allows the City to execute the Grant Agreement now and not risk losing the approved State monies to other state needs or budgetary considerations. STAFF REPORT: This action does not approve any specific project, expenditure of any City monies, or even acceptance of the State's grant, It merely provides the necessary budget capacity and authority needed for the City and State to enter into a Grant Agreement and, therefore, secure this money against potential Legislative action to rescind previously -authorized matching bond projects. To earmark the funds, 2011 budget amendments to the General Fund "Other Financing Uses" (transfers out to other funds) are necessary. It is not necessary to physically transfer the funds, but only to earmark them. Upon municipal bond issuance for each project, the budget amendments may be rescinded. Additional line items for the two matching requirements would be added as follows: $1,000,000 for Lake Elmo Avenue Trunk Sewer Forcemain —194 to 30'11 Street • $1,000,000 for Lake Elmo's Water Pumping, Storage, and Distribution System The attached "Original" and "Amended" 2011 General Fund transfers out budgets illustrate the amendments for the grants matching requirements. Budgeted offsetting transfers in of the earmarks would be shown in the Village (Sewer) and Water funds, respectively. Similarly, the City's approved 2011 Budget will be amended to show anticipated revenues to the City from a bond sale later in 2011, thereby reimbursing the General Fund for this "capacity" transfer. RECOIV1MENDATION: It is, therefore, recommended that the City Council approve as part of the Consent Agenda Resolution 2011-013 authorizing an amendment to the 2011 General Fund budget, increasing transfers out to other funds by $1,000,000 for "Lake Elmo Avenue Trunk Sewer Forcemain — 194 to 3011) Street" project matching requirements (offsetting budgeted transfers in from other funds to be increased in the Village fimd). Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution 2011-013, as presented [and modified] herein." ATTACHMENTS: 1, Resolution 2011-013 2. Original and Proposed 2011 Budget — Transfers Out 3. Original and Proposed 2011 Budget — Other Financing Sources -- page 2 -- City Council Meeting April 5th, 2011 Approve Matching Requirement for DEED Wastewater Infrastructure Grant Consent Agenda Item # 5 SUGGESTED ORDER OF BUSINESS (ifremoved from the Consent Aaenda): Questions from Council to Staff Mayor Facilitates Call for Motion ...... ................ ........... .„............. ........ . ..... Mayor & City Council Discussion Mayor Facilitates Action on Motion.. .......... ......... .................... Mayor & City Council -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2011-013 RESOLUTION AUTHORIZING CITY FUNDS BE SET ASIDE FOR THE STATE MATCHING GRANT FOR WASTEWATER SYSTEM IMPROVEMENTS WHEREAS, the City of Lake Elmo has requested a matching Grant from the State of Minnesota in the amount of one million dollars for specific Wastewater infrastructure improvements; and WHEREAS, the City intends to issue bonds for wastewater infrastructure projects undertaken, including those for which State Matching Grant funds will be utilized; and WHEREAS, the State requires, as part of the Grant approval process, that the City set aside one million dollars from the City's reserve funds to the General Fund in order to demonstrate its capability to matching State funds; and WHEREAS, this set aside will be fully recompensed when bond proceeds are received, NOW, THEREFORE BE IT RESOLVED, The City Council directs the transfer of one million dollars from the reserve account to the General Fund for the State Matching Grant, until such time as funds are obtained through bond proceeds. BE IT FURTHER RESOLVED, that the City Council directs a Budget Adjustment by undertaken to demonstrate that the full impact to the City's General operating and reserve Funds will be revenue neutral by this action, should the City proceed with the proposed improvements, Grant Agreement, and subsequent Bond sale. ADOPTED, by the Lake Elmo City Council on April 05, 2011 Dean Johnston, Mayor ATTEST: Sharon Lurnby, City Clerk City of Lake Elmo Budget 2011 ORIGINAL BUDGET 2009 2010 2010 Amended 2009 2010 Year-to•Date 2011 to 2011 Account Number Description Budget Actual Budget (07/31/101 Budget Change 9360 Other Financing Uses Transfers Out 101,493-9360-47200 Transfers Out $349,735 $349,735 $116,850 $126,850 $182,000 53.1%. Total Transfers Oul $349,735 $349,735 $118,850 $128,850 $182,000 9360 Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 53.1% Transfers Oul Detak Donation Passed Through to Fall Festival Fund $7,500 $7,500 $0 $8,000 $8,000 N/A Close CDBG Fund $1,603 $1,603 $0 $0 $0 N/A Close Tablyn Park/Lake Elmo Heights Fund $95,632 $95,632 $0 $0 $0 N/A Infrastructure Reserve Fund (sealcoatIng) $100,000 $100,000 $0 $0 $100,000 N/A Vehicle Replacement Fund $0 $0 $68,850 $66,850 Kum -91.3% Radio Replacement Internal Service Fund $20,000 $20,000 $0 $0 $8,000 N/A Information Technology Replacement Fund $20,000 $20,000 $0 $0 $6,000 Ni/A FFE Replacement Fund $5,000 $5,000 $0 $0 $0,000 N/A Water Fund (offset future deficit cash balance) $0 $0 $50,000 $50,000 $50,000 0.0% Surface Water Fund (assist with deficit cash balance) $100,000 $100,000 $0 $0 $0 N/A $349,735 $349.735 $118.850 $125,650 $182,000 53.1% 2.55 City of Lake Elmo Budget 2011 Account Number 9360 Transfers Out Description Other Financing Uses AMENDED BUDGET 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Amended to 2011 Budget Actual Budget (07/31/10) Budget Change 101-493-9360-47200 Transfers Out $349,735 $349,735 $118,850 $126,850 $162,000 53.1% 101-493-9360-47201 Sewer Project Matching (1) $0 $0 $0 $0 $1,000,000 N/A 101-493-9360-47202 Water Project Matching (2) $0 $0 $0 $0 $1,000,000 N/A, Total Transfers Out $349,735 $349,735 $118,850 $126,850 $2,182,000 1735.9%, 9360 Total Other Financing Uses $340,735 $349,735 $118,950 $126,850 $2,182,000 1735,9%, Transfers Out Detail (101-493-9360-47200): ConetIon Passed Through lo Fali Festival Fund $7,600 $7,500 $0 $8,000 $8,000 N/A Close CDBG Fund $1,803 $1,603 $0 $0 $0 N/A Close Tablyn Park/Lake Elmo Heights Fund $95,632 $95,632 $0 $0 $0 N/A infrastructure Reserve Fund (sealcoating) $100,000 $100,000 $0 $0 $100,000 N/A Vehicle Replacement Fund $0 $0 $69,850 $68,850 $6,000 -91.316 Radio Replacement Infernal Service Fund $20,000 $20,000 $D $0 $6,000 N/A Information Technology Replacement Fund $20,000 $29,000 $0 $0 $6,000 N/A FFE Replacement Fund $5,000 $5,000 $0 $0 $6,000 N/A Water Fund (offset future deficit cash balance) $0 $0 $50,000 $50,000 $50,000 0,0% Surface Water Fund (assist with deficit cash balance) $100,000 $100,060 $0 $0 $0 N/A 8349,735 $349,735 $118,850 $128,850 $182,000 53.1% (1) DEED/MMB matching requirement for sewer project: Lake Elmo Avenue Trunk Sewer Forcemeln -194 to 30Ih Street (2) DEED/MMB matching requirement for water project: Lake Elmo's Water Pumping, Storage, end Distribution System 2-55 City of Lake Elmo Budget 2011 Account Number GENERAL FUND ReVenues Property TRkes/Franchise Fees 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101.000-0000-31010 101-000-0000-31010 101.000-0000-31010 101-000-0000.31020 101-000.0000-31030 101-000-0000-31040 101-000-090041910 101-0004000-33620 101400-0000-33622 pesoriotion Current Ad Valorem Taxes 2008 MVHC Unallotmeni Recovery 2009 MVHC pnallotmentRecovery 2010 MVHC put Recovery 2011 MVHC Cut Recovery MVHC State Unallotment/Cut Delinquent Ad Valorem Taxes Mobile Home Tex Fiscal Disparities Penalty 8 nhlirest On Taxes Gravel Tax ' Cable Franchise Revenue Total Properly Taxes/Franchise Fees Licenses and Permits 101-0004000-32110 Liquor License 101-000-0000-32180 Wastehauler License 101-000-0000-32181 General Contractor License 101-000-0090-32183 Heating Contractor License 101.000-0000-32184 191actilopping.Conlrector-License 101-000-0000.32210 Building Permits 101-000-0000-32220 Heeling Permits 101-000-0000-32230 Plumbing Permits 101.000-0000-32231 Sewer Permits 101-000-0000-32240 Animal License 101-000-0000-32250 tittlty Permit 101-000-0000-32260 Burning Permit 101.000-0000-34104 Plan Check Fees Total Licenses and Permits Intergovernmental 101-000-0000-33401 101400-0000-33402 101-000-0000-33418 101.000-0000-33420 101-000-0000-33422 101-000-0000.33426 101-000-0000-30E121 Tot I Intergovernmental Charges kir Services 101-000-0000-34103 101-000-0000-34105 101.000-0000-34107 101-000-0000-34109 101-000-0000-34111 Local Government Aid Homestead Credit Ald MSA - Meintenenee State Fire Ald PERA Ald Miscellaneous State -Grants Recycling Grant Zoning 8, Subdivision Fees Sete of Coplits;Brioks;MaPS Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Floes 101-000-0000-35100 Fines Total Fines Other 101-000-0000-36200 101-000-0000-36210 101-000-0000.36230 Miscelleneogs Revenue interest Earnings Donations Total Other Total Revenues Other Finencine Sources 101-000-0000-39200 Transfer In Total Other Financing Sources Total Revenues and Other Financing'Seurces 2009 Amended Budget Original Budget 2009 Actual 2010 Budget 2010 Year -to -Date t07/31/101 2011 PreliMinary Budget 2010 to 2011 Change $2,332,190 $2,048,100 $2,360,790 $1,072,260 $2,409,887 2.1% $0 $0 $18,365 $0 $0 -100.0% $0 80 $35,475 $0 $0 -100,0% $0 $0 $0 $0 $37,516 N/A $0 $0 $0 $0 $37,518 N/A $0 $0 ($33,759) $0 ($37,518) N/A $0 $48,142 $0 $35,192 $0 N/A $8,000 $7,820 $8,000 81,590 $8,000 0,0% $0 $163,791 $0 490,493 $0 N/A $0 $2,110 $0 $2,850 $0 N/A $2,500 $2,986 $3,100 $0 $3,100 0.020 $30,000 $34,916 $35,000 895.367 $35,000 0.0% $2,372,030 $2,307.667 $2,427,971 81,237.75e 82,493,4e 5 2.7% $7,200 $7,200 $7,200 $750 $7,200 0.020 $500 $1,365 91900 $290 $1,000 0.0% $1,500 $3,060 $1,800 $3,250 $2,000 11.1% 8795 $60 $200 SO $100 -50.020 $60 --$0 $60 $0 $80 0.0% 8140,000 $199,825 $100,000 880,187 $110,000 10.020 $4,500 $10,209 $3,000 $4,971 $3,000 0,020 $4,500 $5,664 $3,000 $3,781 $3,000 0.020 $1,500 $371 $500 $561 $500 0.0% $2,000 $2,121 $2,000 $2,737 $2,100 5.0% $4,000 1177573 $6,000 84,520 86,000 0,0% $1,000 $1,065 $1,000 $1,060 $1,000 0.0% $45.000 $36,853 $32.000 $30.032 $32,000 0.0% $212,555 0225,104 $157,760 $132,078 0167.900 6.520 50 $0 $0 $0 $0 N/A $0 $6,015 10 $0 $0 N/A $67,275 $86,797 866500 $77,347 $68,600 0,020 $80,000 $36,217 840900 $0 $40,000 0,020 $2,750 $2,749 $2,750 $1,376 $2,749 0.096 $0 $16,454 30 $0 $0 N/A $15,000 $15,476 815.000 515.598 $15,000 0.0% $145.025 9165,708 $126.260 994.310 $126,249 0.0% 84,000 96,471 $1,000 $4,370 54,000 300.020 $300 1204 $300 $72 $200 -33.3% $150 $381 $200 $255 $200 0.0% 85,000 $4,367 94,090 $3,425 $4,000 0,020 92 400 81.958 $2,400 $1,683 52.000 -16.796 $11,850 813,389 $7.900 89,805 $10,400 31.8% $52,000 $54,052 $52,000 $35,638 $52,000 0.0% $52.000 $54,052 952.000 $35.538 $52,000 0.0% $18,000 $41,827 $17,130 $1,008 $11,129 -35,020 $80,000 $72,711 880,000 $0 $50,000 -10.720 $0 $8.500 $0 $8.022 $8.000 N/A 898,000 $123,038 $77.180 $9,031 269,128 -10.420 $2.892.080 82.889,218 92.849.011 $1.518.519 02,519.223 2.5% $0 $0 $0 80 $0 N/A $0 $0 $0 $0 $0 N/A 92,892900 82989.210 $2,848,011 81618.619 $2,819,223 2.5% 2-5 City of Lake Elmo Budget 2011 1 Amended Budpe Aocount Number GENERAL FUND Revenues Property Taxes/Franchise Fees 10I-000-0000-31010 101-000-0000-31010 101-000-0000.31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31020 101-006-0000-31030 101.000-0000-31040 101-0130-0000-31810 101-000-0000-33620 101-000-0000-33622 Description Current Ad Valorem Taxes 2008 MVHC Unallotment Recovery 2009 MVHC idnallotment-Recovery 2010 MVHC put Recovery 2011 MVHC Cut ROCOVery MVHC State Unallotment/Cut Delinquent Ad Valorem Taxes Mobile Home Tax Fiscal Disparities Penalty & interest on Taxes Gravel Tax ' Cable Franchise Revenue Total Property Taxes/Franchise Fees Licenses and Permits 101-000-0000-32110 101-000-0000-32180 101-000-0000-32181 101-000-0000-32103 101-000-0000-32184 101-00011000-32210 101-000-0000-32220 101-000-0000-32230 101-000.0000-32231 101-000-0000-32240 101-000-0000-32260 101-000-0000-32280 1 01-000-0000-341 (14 Liquor License Wastehauler License General Contractor License Heating Contractor License Blacklapping /Contractor -License Building Permits Heating Permits Plumbing Permits Sewer Permits Animal License Utility Permits Buming Perrpit Plan Check Pees Total Licenses and Permits Intergovernmental 101-000-0000-33401 101-000-0000-33402 101-000-0000-33418 101-000-0000-33420 101-000-0000-33422 101-000-0000-33426 101-000-0000-33621 Total intargovernmentel Charges for Services 101-000-0000-34103 101-000-0000-34105 101-0004000-34107 101-000-0000-34109 101-000-0000-34111 Local Government Ald Homestead Credit Aid MSA - Maintenance State Fire Aid PERA Aid Miscalianeor State-Grents Recycling qrant Zoning & Subdivision Fees Sale of Gophic-Buoks, Maps Assessment Searches Clean Up Days Cable Operation Reimbursement Tolal Charges for Services Fines 101-000-0000-36100 Fines Total Fines Other 101-000-0000-36200 101-000-0000-30210 101-000-0000-35230 MIscellaneogs Revenue Inlet-est Earnings Donations Total Other Total Revenues Otter Flnancino Sources 101-000-0000-39200 Transfer in Total Other Financing Sources Total Revenues and Other Financing Sources 2009 Amended Budget 2009 Actual 2010 Budget 2010 2011 Year4o..Date (07/31/101 Budget 2010 to 2011 Change $2,332,130 $2,048,100 $2,300,790 $1,072,280 $2,409,867 2.1% $0 SD $19,365 $0 $0 •100.0% $0 10 $35,476 $0 $0 -100,0% $0 $0 $0 $0 $37,518 N/A $8 $0 $0 $0 $37,619 N/A $0 $0 ($33,759) $0 (837,51E1) N/A $0 $48,142 $0 $35,192 $0 NIA $8,000 $7,820 08,000 $1,680 $0,000 0.0% 90 $103,791 $0 $90,493 $0 *14 $0 $2,110 $0 $2,856 $0 N/A $2,500 $2,986 $3,100 $0 $3,100 0.0% $30,000 $34,916 $35,000 $35,307 $35,000 0.0% $2.372.830 $2,307.887 92.427.971 E1,237.758 $2.493,485 2.7% $7,200 $7,200 $7,200 $750 97,200 0.0% $500 $1,365 $1,000 $230 $1,000 9014 $1,600 93,060 $1,800 $3,250 $2,000 11.1% $795 $60 $200 $0 $100 -508% 960 $00 $0 $60 0.0% $140,000 $139,825 $100,000 $60,167 $110,000 10.0% $4,500 $10,209 $9,000 $4,971 $3,000 0.0% 34,500 95,604 $3,000 $3,781 $3,000 0.0% 01,500 $371 $500 $561 $500 0.0% $2,000 $2,121 $2,000 $2,737 92,160 5.0% $4,000 $17,573 90,000 $4,520 $6,000 0.0% $1,000 $1,065 $1,000 $1,060 $1,000 0.0% $45.000 $36,653 532,000 $30,032 $32,000 0,0% $212,555 S225.104 5157,7(30 $132.079 $167,960 8.5% $0 $0 $0 $0 $0 N/A $0 $8,015 $0 $0 $0 N/A $67,276 $88,797 $08,500 $77,347 $68,500 0.0% $60,000 $36,217 $40,000 $0 $40,000 0.0% $2,750 $2,749 $2,750 $1,375 $2,749 0.0% $0 $18,-454 $0 $0 $0 NIA $15,000 $15,476 $15,000 915588 $15,000 0.096 9145.025 $166,708 $126,250 594 310 $126,249 0.0% $4,000 $6,471 91,000 $4,370 $4,000 300.0% 0300 $204 1300 172 $200 -33.314 $160 $991 $200 $265 $200 0.0% $5,000 $4,307 $4,000 $3,425 $4,000 0.0% $2,400 81.956 $2,400 $1,083 $2,000 -16.7% $11,650 $13,380 $7,900 $9,805 510,400 31.6% $52,000 $64,052 952,000 $35,538 $52,000 0.0% $62,000 064,052 $52,000 035.538 652,000 0.0% $18,000 $41,827 $17,130 $1,008 $11,129 -36 096 $80,000 $72,711 $60,000 $0 $50,000 -16,7% $0 $8,500 $0 $8,022 $9,000 NIA $98,000 $123,038 $77,130 $9,031 969,129 -10.4% $2,892,060 02,999,218 $2.949,011 $1,518,519 $2,919,223 2.5% $0 $0 $0 $0 $2,000,000 N/A $0 $0 $0 $0 $2.000.000 N/A 02,092.000 $2,889,218 92840.011 $1,518,519 $4,919,223 72.7% 2.5 A YOF? & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 4/5/2011 CONSENT ITEM #: 6 MOTION Resolution No. 2011-014 2011 Seal Coat Project — Approval of Plans and Specifications and Ordering Advertisement for Bids Ryan Stempski, Assistant City Engineer Bruce Messelt, City Administrato Jack Griffin, City Engineer Tom Bouthilet, Finance Director Mike Bouthilet, Public Works Superintendent SUMMARY AND ACTION REOUESTED: At the February 15, 2011, Council Meeting, the Council ordered the preparation of Plans and Specifications for the 2011 Seal Coat Project. At this time, Staff is requesting approval of the Plans and Specifications and authorization to order the advertisement for bids. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: In 2010, the City completed a crack seal project in the amount of $13,910.40 to prepare the designated City streets for seal coating. The 2011 Seal Coat Project now provides the design documents for seal coating these same street segments to complete the maintenance process. At the March 15, 2011, Council Meeting, the Council entered into an agreement with West Lakeland Township to include 2.7 miles of seal coating to Lake Elmo's 2011 Seal Coat Project. By competitively bidding both the City and Township projects together, we anticipate a potential savings through a reduced unit price for the seal coating work. STAFF REPORT: The attached Location Map identifies all streets to be seal coated in the City of Lake Elmo in 2011. The total budget for seal coating and crack sealing in 2011 is $106,200. The estimated total project cost for seal coating is $95,000, which is on track with the 2011 budget. $11,200 would remain to continue the maintenance process this fall and crack seal the streets to be seal coated in 2012. — page 1 -- City Council Meeting March 15, 2011 fr 2011 Seal Coat Project Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids Consent Agenda Item # 6 A project schedule has also been attached, With the approval of the Plans and Specifications tonight, the bids would be presented to Council for award at the May 17, 2011, City Council Meeting. Final completion for the project is August 10, 2011. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda Resolution No. 2011-014, approving the Plans and Specifications for the 2011 Seal Coat Project and Ordering the Advertisement for Bids. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution No. 2011-014, Approving the Plans and Specifications for the 2011 Seal Coat Project and Ordering the Advertisement for Bids. [as amended and/or modified at tonight's meetingj." ATTACHMENTS: 1. Resolution No. 2011-014 2. Project Location Map 3. Project Schedule SUGGESTED ORDER OF BUSINESS (ifremoved from the Consent Aeenda): Questions from Council to Staff ........ Mayor Facilitates Call for Motion .................. . ...... „.... ................ ................ Mayor & City Council Discussion Mayor Facilitates Action on Motion.........,...... ............ .......... .............. ...... . Mayor & City Council -- page 2 — JTY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-014 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2011 SEAL COAT PROJECT WHEREAS, pursuant to a motion passed by the Council on February 15, 2011, TKDA was directed to prepare plans and specifications for the 2011 Sealcoat Project, WHEREAS, TKDA has completed the plans and specifications for these improvements and has presented them to the City Council ,for approval on April 5, 2011, NOW, THEREFORE, BE IT RESOLVED, . Such plans and specifications, a copy of which is on file at Lake Elmo City Hall and made a part hereof are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specifY the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will considered. Date: April 5, 2011 CITY OF LAKE ELMO By: ATTEST: Bruce A, Messelt City Administrator Dean A. Johnston Mayor Resolution No, 2011-014 CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on the 5th day of April 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (Seal) Resolution No. 2011-014 2 Na, 1r 4aN 60n, 5-7 1 StilIlvfiter City roftuishily sj „ .„„„„,4114 tti 'rq sr ata 1411/ A f, att SI 4 City of art< 'a A Oakdale 44 17 agie P ntary 6 3kriew Community Elementary' Skyview taltara Pal& 4411 2711 12 t* 44141 111111 1411 / 111 14111 1 4,15k jec " „‘L IT 0011 _Ps). Nee , sr %mat at444111 15 A73,/;'44/4744 22 't s 27 AntisTuNg. vklax,,,7144 34 41111111 /44 ' ,fravr ;Sr wo. 4,1 7'11 1 14 23 26 35 11004151117 Lt,K1 &;t:1•;;,,, Lake Elm° Elementary tLF 14 taaa, kag 4 44 I .147. 10./ 44 Id 77 City of Woodbury 414/ '77111 a N 114114 ro1144144 - 4/T1/.0... K.,151./Ett 11441 13 me,r//tr / 1.104 la .1t,/: 1,441 1" West Pah rididam 4 Township 0.0 a 34'r EGtatv ,NCT+V 44/744111144 O41 eat, 4717, 25 36 2011 SEAL COAT PROJECT LOCATION MAP Legend 2011 SEALCOAT City Hall MO Lev erne Avenue N 051/777-6510 weAv Nikeenvoserg Public Works Building 3445 Ideal Ave N 051/7134414 Fire Stations 5m004No. Lavenst Avc 44 W771).5000 5444404114 2 4151.14enee0 Ave N 5511704112 Schools Parcels Subdivisions City Parks Golf Course Lake Elmo Regional Park Reserve Perk Clime WI/00.8388 Lakes 30- I 'St 14 Oak Land Junior High 0 0.125 0.25 0.5 Miles Map Date: March 2011 Created By TKDA 41,4854://w5,'„,05/an Ile rg* ne,o. 3111.10.0..11.110,1 floyole,cg CITY OF LAKE ELMO 2011 SEAL COAT PROJECT TKDA Project No. 14816.003 PROPOSED PROJECT SCHEDULE February 15, 2011 Council orders TKDA to prepare Plans and Specs April 5, 2011 Presentation of Plans and Specs to the City Council. Council approves Plans and Specifications and orders advertisement for Bids April 6, 2011 Placement of Advertisement for Bids — Finance & Commerce. Publication date of April 7 and April 14 April 6, 2011 Placement of Advertisement for Bids — Oakdale -Lake Elmo Review, Publication date of April 13 and April 20 May 5, 2011 Receive and review Contractor bids May 17, 2011 City Council accepts bids and awards contract May 20, 2011 Process and send out Contract Documents June 3, 2011 Receipt of Contractor's Bonds / Legal Review & Issue Notice to Proceed. June 9, 2011 Conduct Pre -construction Meeting. Contractor may begin work. July 29, 2011 Substantial Completion (Including placement of cover aggregate and pneumatic rolling) August 10, 2011 Final Completion (Including Final Sweeping) Page 1 of 1 ypR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 4/05/2011 CONSENT ITEM #: 7 MOTION Ordinance No. 08-041 Consideration an Ordinance No. 08-041 Amending the City's Storm Water Management Utility Ordinance to Address Calculation of Utility Factor for Agriculturally -Classified Parcels Mayor and City Council 2010 Budget/Finance Subcommittee Bruce A. Messelt, City Administrato City Staff & City Attorney SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council affiuiiiatively consider the recommendation of the 2010 Budget/Finance Subcommittee to Amend the City's Storm Water Management Utility Ordinance to address the calculation of the utility factor for parcels classified as agriculture. As this item is included as part of tonight's Consent Agenda, no specific Council Action is required should the Council agree with the proposed amendments. BACKGROUND INFORMATION: On March lst, the City Council unanimously approved preparation of Ordinance No. 08-041, as recommended by the 2010 Budget/Finance Subcommittee, to address calculation of the utility factor for parcels classified as agriculture , under the City's current Storm Water Management Utility Ordinance. Existing Ordinance language defines a utility factor of 6 applied to each parcel classified as agricultural. Current and past billing practice has been to utilize a utility factor of 3, applied on a per -acre calculation derived from a benchmark 40-acre parcel. Historical research identifies the latter practice of per acre charges to be more equitable (proportionate) to smaller agricultural parcels. However, no historical information is available as to the lower utility factor. It is surmised that a lower utility factor was administratively employed in the past as a means to lesson the impact on large agricultural parcels when the administrative change was made to a per -acre charge. -- page 1 -- 3 Ordinance No. 08-041 Amending the City St .36 City Council Meeting Management Utility Ordinance April 5th, 2011 Regular Agenda Item # 7 STAFF REPORT & LEGAL REVIEW: Upon further staff and legal review emanating from the March 1st Council discussion, concern exists that changing either the Utility Factor (from 3 to 6 or even from 3 to 4) or the per -acre calculation (to per lot or something different) at this time may prove administratively and legally problematic. As the City sends out charges for the previous year's timeframe, any changes in calculation or rate structure may be challengeable, given the deviation fi-om current Ordinance language. In addition, any change which results in a rate increase should first presented at a formal Public Hearing. To address all of these matters, the proposed Ordinance would amend the Storm Water Management Utility Ordinance to codify the current utilization of the per -acre calculation and a Utility Factor of 3, leaving discussion regarding changing the Utility Factor to the Council's normal annual rate -setting process, effective for 2011 billing (payable 2012). As such, please note that, due to these legal and administrative considerations, as well as the length of tonight's Regular Agenda, this proposed approach is being placed on tonight's Consent Agenda, Should the Council wish to further discuss this item and/or an alternative approach presented on March 1st, this item can be removed from the Consent Agenda at Council's discretion. Three alternatives originally presented on March lst for possible Council consideration are: 1) Retaining the existing Ordinance Utility Factor of 6 but making the Ordinance change to a per -acre charge. This would have the effect of doubling 2010 (payable 2011) charges on all agriculturally -classified properties; 2) Staggering increases in the Utility Factor, to perhaps 4 for 2010 (payable 2011), 5 for 2011 (payable 2012) and 6 for 212 (payable 2013). This would have the effect of increasing charges on all agriculturally -classified properties; 3) Not changing the existing Ordinance and, rather, calculating storm water charges based upon a Utility Factor of 6 for agriculturally -classified properties, without regard to size. This would have the effect of increasing charges on all agricultural properties less than 80 acres in size. RECOMMENDATION: It is recommended that the City Council affirmatively consider the recommendation of the 2010 Budget/Finance Subcommittee to Amend the City's Storm Water Management Utility Ordinance to address the calculation of the utility factor for parcels classified as agriculture. As this item is included as part of tonight's Consent Agenda, no specific Council Action is required should the Council agree with the prdposed amendments. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item at its discretion for future consideration, or amend the recommended action. The suggestion motion for the latter action is as follows: "Mo»e to direct City Stiff to undertake the following actions with respect to the City's Storm Water Management Utility Ordinance and the calculation of the utility factor for parcels classified as agriculture. 11 page 2 — City Council Meeting April 5th, 2011 Ordinance No. 08-041 Amending the City Storm Water Management Utility Ordinance Regular Agenda Item # 7 ATTACHMENTS: 1) Ordinance No. 08-041 2) Lake Elmo City Code Chapter 53; Storrn Water Management Ordinance(current) SUGGESTED ORDER OF BUSINESS (if removed from the Consent Affenda): Questions from Council to Staff ............. ..................... ..... Mayor Facilitates Public Input, if Appropriate ...„.......... .............. ................... Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor Facilitates Action on Motion Mayor & City Council page 3 — Ordinance 08-041 V City Council; 4-5-2011 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-041 AN ORDINANCE AMENDING CHAPTER 53: STORM WATER MANAGEMENT UTILITY TO ADJUST THE UTILITY FACTOR AND FEE CALCULATION FOR AGRICULTURAL PROPERTIES SECTION 1. Recitals. The City Council of the City of Lake Elmo, M-1\I desires to update Chapter 53: Storm Water Management Utility to adjust the Utility Factor and Fee Calculation for Agricultural Properties. In doing so, the City Council seeks to codify accepted practice of charging storm water and other similar fees against properties classified as agricultural based upon a per -acre calculation. Such calculation recognizes the significant variation in sizes of such properties classified as agricultural. Establishment of a lower Utility Factor also recognizes the generally pervious nature of properties classified as agricultural. In particular, the Storm Water utility Fee for properties classified as agricultural will now be calculated using a Utility Factor of 3, multiplied by the Utility Charge, established annually by the City Council, divided by a factor of 40 (based upon a typical quarter -quarter -section, or 40-acre farmstead) and then multiplied by the number of acres per agricultural parcel. A low Utility Factor (effectively 3/40ths, or 0,075 per acre) similar to land uses classified as Vacant but more so because of farming activities that consistently turn over the soil, is reflective of the ability of such properties to accept storm water on site in greater proportion to those properties under permanent or temporary natural use (vacant land, golf course, parks, etc.) or those properties with identifiable impervious surface improvements (buildings, parking lots, etc.), The City Council also seeks to clarify and codify annual establishment of a Storm Water Utility Charge and establishment of applicable City policies for adjudicating Appeals of the Storm Water Fee, Ordinance 08-041 ,:ity Council; 4-5-2011 SECTION 2. The City Council of the City of Lake Elmo hereby amends Chapter 53: Storm Water Management Utility, by amending the following language: § 53.01 GENERAL OPERATION. (A) The municipal surface water system shall be operated as a public utility (hereinafter called the surface water management utility), pursuant to M.S. § 444.075, as it may be amended from time to time, from which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes, (B) In general, revenue from the surface water utility shall be used for preparation of a Surface Water Management Plan, maintenance of existing ditches, culverts, pond, and storm sewers, capital improvement in developed areas, equipment, planning, inventories, and water quality improvements, including weed control. (Ord. 97-122, passed 7-15-2003) § 53.02 SURFACE WATER MANAGEMENT UTILITY EQUATIONS. The Utility Charge (UC) shall be reviewed and determined annually by the City Council. The utility equation for various land uses to determine the surface water management fees are assigned as follows. Property Class Code 151-208,402 101-111, 401 210 230, 231, 233-241 250-252 232 900-999 Current Land Use Residential Agricultural Manufactured Home Park Commercial/Industrial Vacant Land Golf/Park School/Church Conditional Use Permit (Ord. 97-122, passed 7-15-2003) § 53.03 SURFACE WATER MANAGEMENT FEE. Utility Factor bv the Utility Charee (UC)) 1.0 1,1C per Lot /Let 670 3.0 * UC ± 40 * Total Acres /Parcel 0.52 * UC per Acre /Acre 3.08 * UCper Acre /Am 0.15 * IJC per Acre /Aore 0.35 * UC per Acre Aere 1,12 * IJC per Acre 7Aefe Site Specific Surface water management fees shall be established for a period of time as set by City Council resolution. (Ord. 97-122, passed 7-15-2003) Ordinanc,•9 08-041 • City Council; 4-54011 § 53.04 CREDITS. The Council may adopt policies, by resolution, for adjustment of the surface water management fees, Information to justify a fee adjustment must be supplied by the property owner. The adjustments of fees shall not be retroactive, unless provided within the resolution. Credits will be reviewed annually by city staff. (Ord. 97-122, passed 7-15-2003) § 53,05 EXEMPTIONS. The following land uses are exempt from the surface water management fee: (A) Public right-of-way; (B) Parks; (C) Lakes; and (D) Railroad property. (Ord. 97-122, passed 7-15-2003) § 53.06 STATEMENT OF SURFACE WATER MANAGEMENT CHARGES. Statements for the preceding yearly surface water management service shall be mailed to each customer on or before March 5. (Ord. 97-122, passed 7-15-2003) § 53.07 APPEAL OF FEE. (A) If a property owner or person responsible for paying the surface water management fee believes that a particular assigned fee is incorrect, the person may request that the fee be recomputed, (B) Appeals will be heard once a year, in a manner determined by the Council, once a yeal, in accordance with the schedule established for credit applications, in established city policy. (Ord. 97-122, passed 7-15-2003) § 53.08 DELINQUENT PAYMENTS. Ordinance 08-041 c,;ity Council; 4-5.2011 A penalty equal to $5 or 10% of the amount due, whichever is greater, shall be added to accounts not paid in full on or before May 1. (Ord, 97-122, passed 7-15-2003) § 53.09 ANNUAL CERTIFICATION OF DELINQUENT ACCOUNTS. (A) Each year the city staff shall prepare a list of delinquent surface water management service charge accounts, including accrued penalties thereon, in the form of an assessment roll. (B) On or before October 1 of each year, the City Council shall review the delinquent surface water management service charge assessment roll and adopt an appropriate resolution directing that the assessment roll be certified to the County Auditor as a lien against the premises served and directing that the County Auditor collect the assessment as part of the ensuing year's tax levy. (Ord. 97-122, passed 7-15-2003) SECTION 3. Effective Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 4. Adoption Date This Ordinance No, 08-041 was adopted on this 5th day of April, 2011, by a vote of Ayes and Nays. Mayor Dean Johnston ATTEST: Bruce Messelt City Administrator This Ordinance No 08-041 was published on the day of , 2010, CERTIFICATION 1 hereby certify that the foregoing Resolution is a true and correct copy of an ordinance presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on the 5th day of April, 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (Seal) Lake Elmo, MN Code of Ordinances CHAPTER 53: STORM WATER MANAGEMENT UTILITY Section 53.01 General operation 53.02 Surface water management utility equations 53.03 Surface water management fee 53,04 Credits 53.05 Exemptions 53.06 Statement of surface water management charges 53.07 Appeal of fee 53.08 Delinquent payments 53.09 Annual certification of delinquent accounts § 53.01 GENERAL OPERATION. (A) The municipal surface water system shall be operated as a public utility (hereinafter called the surface water management utility), pursuant to M.S. § 444.075, as it may be amended from time to time, from which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes. (B) In general, revenue from the surface water utility shall be used for preparation of a Surface Water Management Plan, maintenance of existing ditches, culverts, pond, and storm sewers, capital improvement in developed areas, equipment, planning, inventories, and water quality improvements, including weed control. (Ord. 97-122, passed 7-15-2003) § 53.02 SURFACE WATER MANAGEMENT UTILITY EQUATIONS. The utility equation for various land uses to determine the surface water management fees are assigned as follows. Property Class Code Current Land Use Utility Factor 151-208,402 Residential 1.0/Lot Ameriean Legal Publishing Corp. Lake Elmo, MN Code of Ordinances Property Class Code Current Land Use Utility Factor 101-111, 401 Agricultural 6.0/Parcel 210 Manufactured Home Park 0.52/Acre 230, 231, 233-241 Commercial/Industrial 3,08/Acre 250-252 Vacant Land 0,15/Acre 232 Golf/Park 0.35/Acre 900-999 School/Church 1.12/Acre Conditional Use Permit Site Specific (Ord. 97-122, passed 7-15-2003) 3.03 SURFACE WATER MANAGEMENT FEE. Surface water management fees shall be established for a period of time as set by City Council resolution, (Ord. 97-122, passed 7-15-2003) § 53.04 CREDITS. The Council may adopt policies, by resolution, for adjustment of the suiface water management fees. Information to justify a fee adjustment must be supplied by the property owner, The adjustments of fees shall not be retroactive, unless provided within the resolution. Credits will be reviewed annually by city staff. (Ord. 97-122, passed 7-15-2003) § 53.05 EXEMPTIONS. The following land uses are exempt from the surface water management foe: American Legal Publishing Corp. 2 Lake Elmo, MN Code of Ordinances (A) Public right-of-way; (B) Parks; (C) Lakes; and (D) Railroad property. (Ord. 97-122, passed 7-15-2003) § 53.06 STATEMENT OF SURFACE WATER MANAGEMENT CHARGES. Statements for the preceding yearly surface water management service shall be mailed to each customer on or before March 5. (Ord. 97-122, passed 7-15-2003) § 53.07 APPEAL OF FEE. (A) If a property owner or person responsible for paying the surface water management fee believes that a particular assigned fee is incorrect, the person may request that the fee be recomputed. (B) Appeals will be heard by the Council once a year in accordance with the schedule established for credit applications, in established city policy. (Ord. 97-122, passed. 7-15-2003) § 53.08 DELINQUENT PAYMENTS. A penalty equal to $5 or 10% of the amount due, whichever is greater, shall be added to accounts not paid in full on or before May 1. (Ord. 97-122, passed 7-15-2003) § 53.09 ANNUAL CERTIFICATION OF DELINQUENT ACCOUNTS. (A) Each year the city staff shall prepare a list of delinquent surface water management service charge accounts, including accrued penalties thereon, in the form of an American Legal Publishing Corp, Lake Elmo, MN Code of Ordinances assessment roll. (B) On or before October 1 of each year, the City Council shall review the delinquent surface water management service charge assessment roll and adopt an appropriate resolution directing that the assessment roll be certified to the County Auditor as a lien against the premises served and directing that the County Auditor collect the assessment as part of the ensuing year's tax levy. (Ord. 97-122, passed 7-15-2003) American Legal Publishing Corp. 4 WA 10 COUNCIL CC WI DATE: REGULAR ITEM #: MOTION AGENDA ITEM: Lake Elmo Fire Department Personnel Actions SUBMITTED BY: Fire Chief Greg Malmquist THROUGH: Bruce A. Messelt, City Administra o REVIEWED BY: Tom Bouthilet, Business/Finance Manager 11/16/2010 SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to receive a brief update and presentation from Fire Chief Malmquist on recent personnel activities, including taking the Oath of Office for Amanda Haire (completion of probation) and other recommended promotions. Following a few comments on each specific topic, Council action is respectfully requested, as denoted below under the Recommendation 's Section. BACKGROUND INFORMATION,: The City Council has the ultimate authority to approve the recommended personnel changes. Recent changes in personnel at the Lake Elmo Fire Department have occurred, including successful completion of probation by Amanda Haire and selection of persons to be recommended for promotion. Tonight's actions are intended to facilitate Council action on these personnel actions (the latter contingent upon Personnel Committee review and recommendation). STAFF REPORT: All City policies have been followed in these personnel actions. The following personnel actions are forwarded for Council Consideration at tonight's meeting: A. Promotion from Probationary Firefighter to Firefighter - The City Council is respectfully requested to promote Amanda Haire from Probationary Firefighter to Firefighter. Amanda has completed the requirements of Probation as follows: State Certified Firefighter I & II, State Certified Haz Mat Operations and CPR. Amanda came to us as a Certified EMT. Approximately 200 hours of training. All the while maintaining her response requirements of Duty Crews, All Calls and Training. page 1 -- City Council Meeting Lake dino Fire Department Personnel Actions April 5th, 2011 Regular Agenda Item # 8 B. Officer Promotion(s) — Pending the review and recommendation of the Personnel Subcommittee, the City Council is respectfully requested to consider promotions to fill the vacant position of Safety Officer. However, as there are two qualified candidates for the position of Safety Officer, the City Council, pending review and recommendation of the Personnel Subcommittee, is respectfully requested to consider appointment of TWO Safety Officers; one for each Fire Station. The recommended promotion(s) to Safety Officer will be distributed on Tuesday, upon completion of the Personnel Subcommittee review and recommendation. C. Filling of Vacant Administrative Fire Fighter/Assistant Position - Pending the review and recommendation of the Personnel Subcommittee, the City Council is respectfully requested to consider authorizing the filling of the vacant part-time (0.5 FTE) Administrative Assistant. If approved, this position would be filled by a Firefighter, facilitating not only administrative support for the Department, but also an additional responding Firefighter during the day, which is of significant importance to the Department. The recommended offer of employment will be distributed on Tuesday, upon completion of the Personnel Subcommittee review and recommendation. PERSONNEL/BUDGETARY ISSUES: A review of the current 2011 Budget with regard to the proposed action yields the following: A. Budgetary authority and capacity exists for the proposed promotion from Probationary Firefighter to Firefighter. There is no budgetary impact from this action; B. The City Council has the authority to authorize the establishment of two Safety Officers (one per station). The Budgetary Impact of such decision is $540 for the remainder of FY 2011 and, at current remuneration of $59.21 per month, or $710.52 per annum; C. The City Council has the authority to fill the vacant Fire Fighter/Administrative Assistant position. When filled, the Administrative Assistant was paid minimum wage (now S7.25 per hour). The proposed new wage is $13.50 per hour, due to the additional role of "on - call" Firefighter. At 50% time, the net budgetary increase is $6,500 per year, or $4,875 for the remainder of FY 2011. The current 2011 Budget for the Fire Department (approximately $100,000 for part-time salaries) should have sufficient capacity to undertake both of the proposed personnel actions (B & C), as the Dena' intent budgets for personnel at 100% capacity but usually carries one or more vacancies in personnel due to turnover in Firefighters. In addition, the Department proposed to eliminate outside cleaning services and assign this responsibility to the Administrative Assistant and/or Duty Crews. However, some consideration should be noted for a likely necessary modest increase in future Fire Department personnel budgets to accommodate these changes. -- page 2 -- City Council Meeting Lake Elmo Fire Department Personnel Actions April 5th, 2011 Regular Agenda Item # 8 RECOMMENDATION: Based upon the Staff report and pending review and recommendation of the Personnel Subcommittee, it is respectfully recommended that the City Council undertake the following personnel actions by considering the following motions: PLEASE NOTE: Oaths of Office (attached) should be administered by the Mayor following each of these actions. A - "Move to approve the promotion of Amanda Haire from Probationary Firefighter to Firefighter." B - "Move to approve promotion of to Safety Officer." [and] Move to approve promotion of to Safety Officer." C - "Move to approve conditional job offer to for the position of Firefighter/Administrative Assistant." Alternatively, the City Council may elect to not take action on the above personnel matters or may elect to modify or change the recommended actions, as appropriate and consistent with City policies and applicable state and federal laws. ATTACHMENTS: Oath of Office SUGGESTED ORDER OF BUSINESS,. Introduction of Item City Administrator Report/Presentation ....... ....... ....... ...... ...... Fire Chief Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion(s) Mayor & City Council Discussion Mayor Facilitates Action on Motion(s)................„....,..,......... ..... „ ........ ...... Mayor & City Council -- page 3 — OATH OF OFFICF, Amanda Haire "I (state your name) do hereby declare, that 1 will support and uphold the Constitution and laws of the United States of America, the Constitution and statutes of the State of Minnesota, and the Ordinances and Policies of the City of Lake Elmo. To the best of my ability, I will faithfully discharge the duties as Firefighter of the Lake Elmo Fire Department, dutifully serve the Citizens of Lake Elmo, and will promote and protect the best interest of the community, in accordance with the Policies and Guidelines of the Lake Elmo Fire Department'". OATH OF OFFICE "I (state your name) do hereby declare, that I will support and uphold the Constitution and laws of the United States of America, the Constitution and statutes of the State of Minnesota, and the Ordinances and Policies of the City of Lake Elmo. To the best of my ability, I will faithfully discharge the duties as SAFETY OFFICER of the Lake Elmo Fire Department, dutifully serve the Citizens of Lake Elmo, and will promote and protect the best interest of the community, in accordance with the Policies and Guidelines of the Lake Elmo Fire Department". OATH OF OFFICE "I (state your name) do hereby declare, that I will support and uphold the Constitution and laws of the United States of America, the Constitution and statutes of the State of Minnesota, and the Ordinances and Policies of the City of Lake Elmo. To the best of my ability, I will faithfully discharge the duties as Firefighter/Administrative Assistant of the Lake Elmo Fire Department, dutifully serve the Citizens of Lake Elmo, and will promote and protect the best interest of the community, in accordance with the Policies and Guidelines of the Lake Elmo Fire Department". CITY OF LAKE MAYOR & COUNCIL co vivIcknqN AGENDA ITEM; SUBMITTED BY: THROUGH: REVIEWED BY: DA1E: 4/05/2011 REGULAR ITEM #: 9 MOTION Ordinance No. 08-040 Zoning Text Amendment: Consideration of Ordinance 08-040 to allow a Park and Ride as a Conditional Use Permit in the HD -RR -LB District Planning Commission Kelli Matzek, City Planner Bruce Messelt, City Administrator Kyle Klatt, Planning Director SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council consider Ordinance 08-040, amending Section 154.038 to allow a Park and Ride as a conditional use in the HD -RR -LB district, and to include a definition for Park and Ride in Section 11.01, This action has been presented at the request of the City Council and has been recommended by the Planning commission. The suggested motion to affirm the Zoning change, as presented, is as follows: SUGGESTED "Move to approve Ordinance 08-040 amending Section MOTION: 154.038 allowing a Park and Ride as a conditional use in the HD -RR -LB district." BACKGROUND INFORMATION: At the January 25111 City Council meeting, the Council approved the Planning Commission's 2011 Work Plan, but added the item "discussion on potential rezoning on two sites for a Park and Ride along 1-94." As it was given a high priority, the Planning Commission discussed the general information, held a Public Hearing and provided a recommendation, as identified on page four of this report. There are four properties zoned HD -RR -LB which are located south of Hudson Boulevard and located at the intersections of 1-94 and Manning Avenue as well as 1-94 and Keats Avenue. An application for a park and ride has not been received, nor is a specific project being discussed at this time. The proposed amendment would include a park and ride among the list of uses that would be considered appropriate at the sites zoned HD -RR -LB. -- page 1 -- City Council Meeting toning Text Amendment; Park and Ride April 5th, 2011 Regular Agenda Item # 9 STAFF REPORT; The following information is provided to the City Council and it consistent with what was presented to the Plarming Commission. What is a Park and Ride? A Park and Ride facility is a parking lot or structure located along a public transit route designed to encourage transfer from private automobile to mass transit or to encourage carpooling for purposes of commuting, or for access to recreation areas. What are the Benefits of a Park and Ride? There are a number of benefits to both the greater area and specifically to Lake Elmo residents resulting from a Park and Ride. The most obvious benefits are environmental and financial. Public transportation has less of a negative impact on the environment than taking a car - typically with a single occupant. (Source: Translink; www.translink.co.uk) Financial savings result from eliminating parking fees, not needing to pay for gas for individual vehicles, and the more difficult to calculate - the personal time saved when bypassing slow traffic. Another potential benefit to Lake Elmo would be the draw for other businesses near the Park and Ride. What are the Deterrents of a Park and Ride? The four properties being suggested for consideration are all privately owned. If a park and ride were added to one of the sites, the taxes received by the city would not be as substantial as that of a business. If the property (or properties) were bought by a public entity for use as a park and ride (or any other public use), the city would not collect any property taxes for the site, Potential for a Park and Ride in Lake Elmo? According to the U.S. Census Bureau, the top workplace destination of people who live in Lake Elmo is St. Paul, followed by Maplewood and Minneapolis. Although the data found by staff does not break down which routes are used, it is presumed that a large percentage use the I-94 corridor as opposed to State Highway 36 to reach those destinations as S.H. 36 has multiple stop lights and is a four lane road for a majority of the stretch. Top ten workplaces of people who live in Lake Elmo Workplaces 1st. Paul 640 Maplewood 403 Minneapolis 370 Stillwater .191 Lake Elmo 166 Woodbury 129 Oakdale 125 Bloomington 97 Roseville 96 Eagan 96 Other 1,184 -- page 2 -- Workers City Council Meeting Zoning Text ,r,_.endment; Park and Ride April 5th, 2011 Regular Agenda Item # 9 In 2009, 85 percent of Lake Elmo Residents commuted to work by driving alone (up from 83 percent in 2000). Those carpooling declined from 11 percent in 2000 to 8 percent in 2009. Public transportation as a method of commuting to work stayed the same at just one percent while those working from home decreased from five percent to four. (Source: Decennial Census and American Community Survey.) Conditional Use Permit versus Interim Use Permit? While the City Council may choose to require an Interim Use Permit for a Park and Ride facility, Staff is suggesting the Council consider a conditional use pertnit because of the investment required by the coordinating agency (or agencies) to utilize a park and ride. The investment goes well beyond the physical improvements to the site such as grading, signing, landscaping, lighting, paving and potentially the construction of a structure. The complex routing of various systems utilized by mass transit (whether bus, light rail, or another type) is a sophisticated system that many travelers depend upon. To allocate sources to a site and build a ridership to financially support the infrastructure, stability and long-term planning are important. Regional Transit Planning? The Metropolitan Council 2030 Park -and -Ride Plan identifies site selection information and criteria as well as a long-range plan for future improvements. In the plan, the 1-94 E corridor is identified for development as LRT/Busway/BRT/Commuter Rail, therefore identifying a need, but not a proposed method of vehicle congestion relief. Because the 2030 Park -and -Ride Plan does not further explore the 1-94 E corridor, the Gateway Corridor Commission has initiated a Transit Alternatives Analysis Study for further exploring various transit options. Planning staff attended an open house and a Technical Advisory Committee meeting regarding a Transit Alternatives Analysis Study to evaluate options of mass transit from Minneapolis, MN to Eau Claire, WI. The study will assess transit needs in the corridor, evaluate transit alternatives and recommend a Locally Preferred Alternative (LPA). A handout provided at the open house states that the "Park and ride demand is forcasted to double by 2030 (sic)." Why There? Staff identified four properties in two locations that may be a good fit for a park and ride use. The land at the intersection of 1-94 and Manning Avenue is approximately 6 acres in size. The acreage at the 1-94 and Keats Avenue intersection is closer to 6.9 acres. Both sites are large enough to accommodate a park and ride facility. The four properties are the only properties in the entire city zoned HD -RR -LB so adding a Park and Ride use to the list of potential uses would not open up that option to any other undesirable locations. In addition, the two sites are located at two of the three 1-94 intersections leading into Lake Elmo. The sites selected are directly off of 1-94 and are south of Hudson Boulevard. Therefore, traffic coming to the site from outside Lake Elmo (primarily off of 1-94) would not impact properties further north. -- page 3 -- City Council Meeting 6aing Text Amendment; Park and Ride April 5th, 2011 Regular Agenda Item # 9 PLANNING COMMISSION RECOMMENDATION: During its March 7th meeting, the Planning Corrunission received information on Park and Rides and held a general discussion on the topic. During the March 28th meeting, the Commission held a Public Hearing, received public input, and recommended with a vote of 5 to 4 to approve the ordinance allowing a park and ride as a conditional use in the HD -RR -LB district. Those commissioners who voted against the motion generally were supportive of a park and ride use, but expressed interest in having the newly formed 1-94 Work Group determine the appropriate locations for a future Park and Ride use. RECOMMENDATION: Based upon the above background information, Planning Commission recommendation, and staff report, it is recommended that the City Council approve the proposed ordinance by undertaking the following action: "Move to approve Ordinance 08-040 amending Section 154.038 allowing a Park and Ride as a conditional use in the HD -RR -LB district." Alternatively, the City Council does have the authority to table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion or resolution prior to taking action. Among some of the most readily apparent options for the City Council to consider: 1) Suggest an alternate location for a potential park and ride use; 2) Determine it may be a benefit for the use to be permitted through an Interim Use Permit; 3) Direct staff to have the I-94 Work Group address the appropriate location for a future Park and Ride; or 4) Determine a Park and Ride use is not appropriate in Lake Elrno. Should any of these (or other options) be identified as preferred by the City Council, it is recommended this item be tabled for action at tonight's meeting and scheduled for further discussion at an upcoming Council Workshop. ATTACHMENTS: (2) I. Map of Proposed Sites zoned HD -RR -LB 2. Ordinance 08-040 SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............. ......... ...... ............... ..... ,...... City Administrator - Report/Presentation City Planning Staff - Questions from Council to Staff ........... „ ,.„.. ..... ..............., ..... Mayor Facilitates -- page 4 -- City Council Meeting Zoning Text J-L__,ndment; Park and Ride April 5th, 2011 Regular Agenda Item # 9 Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor Facilitates Action on Motion Mayor & City Council -- page 5 — Potential Park -and -Ride Locations - For Discussion Purposes Only Ordinance 0(1-040 C ityCouniL CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-040 AN ORDINANCE TO ADD PARK AND RIDE AS A CONDITIONALLY PERMITTED USE IN THE HD -RR -LB DISTRICT SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code, by amending the following language: § 154.038 HD -RR -LB — RURAL RESIDENTIAL LIMITED BUSINESS HOLDING DISTRICT. (A) Purpose. The Rural Residential Limited Business Holding District (HD -RR - LB) is intended to regulate land use within rural residential areas planned and staged for limited business development. The future zoning classification for areas zoned HD -RR - LB and the timing for any zoning map amendments to rezone said holding district will be determined by the City Council upon the extension of public sanitary sewer and water services to these areas. Areas zoned HD -RR -LB will be rezoned before any new connections from individual sites will be allowed to public sanitary and water services. The future zoning district regulations will be consistent with the comprehensive plan guidance of the property for Limited Business use. (B) General regulation. All regulations governing the Rural Residential (RR Zoning District shall also apply to properties zoned Rural Residential Limited Business Holding District (HD -RR -LB) except as outlined in this section. (C) Permitted uses. Permitted uses and the general requirements of such in the HD - RR -LB Zoning District shall be the same as in the Rural Residential (RR) Zoning District. (D) Uses permitted by conditional use permit. The following uses may be permitted by a conditional use permit in the HD -RR -LB zoning district: (1) A park and ride, subject to the following requirements: (a) The park and ride use shall comply with the City's parking (Sec. 154,095), lighting (Sec. 150.035 — 150.038), screening (Sec. 151.020), off-street loading and unloading areas (Sec. 154.096) and traffic control (154.097) requirements. (b) The park and ride building or structure shall meet the City's Limited Business District performance standards where appropriate. OrdirialiC,E1 06-040 City Council; 4.1-5-11 (c) A 35 foot maximum height for all structure or buildings. (D) (E) Uses permitted by interim use permit. The following uses may be permitted by an interim use permit in the HD -RR -LB zoning district: (1) Those uses identified as permitted by Conditional Use Permit in the Rural Residential (RR) zoning district except that Open Space Development Projects shall be prohibited. (E) (F) Accessory uses and structures, Regulations governing accessory uses and structures in the HD -RR -LB Zoning District shall be the same as in the Rural Residential (RR) Zoning District. (F) (G) Minimum district requirements. The minimum district requirements in the Rural Residential Limited Business Holding District (HD -RR -LB) shall be the same as in the Rural Residential (RR) Zoning District except for minimum lot size which shall be a minimum of a nominal 20 acres (a 20-acre parcel not reduced by more than 10% and/or a 20-acre parcel located on a corner or abutting a street on 2 sides not reduced by more than 15% due to road right-of-way and survey variations). Lots that were in existence prior to 7-1-07 which are conforming to the minimum lot size standard of the Rural Residential (RR) Zoning District shall be viewed as conforming to minimum lot size. SECTION 2. The City Council of the City of Lake Elmo hereby amends Title I: General Provisions; Chapter 11: General Code Provisions, by adding the following language: § 11.01 DEFINITIONS. PARK AND RIDE. Parkina lots or structures located along public transit routes designed to encourage transfer from private automobile to mass transit or to encourage carpooling for purposes of commuting, or for access to recreation areas. SECTION 3. Effective Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. Ordinonc6 08-040 City Couocii: 4-5-11 SECTION 4. Adoption Date This Ordinance No. 08-040 was adopted on this 5th day of April, 2011, by a vote of Ayes and Nays. Mayor Dean Johnston ATTEST: Bruce Messelt City Administrator This Ordinance No 08-040 was published on the day of 2010. CITY OF LAKE ELMO MAYOR & COUNCIL COMMUNICA N DATE: 4/05/2011 REGULAR 10 ITEM #: MOTION: Resolution No. 2011-015 AGENDA ITEM: Lake Elmo Avenue Infrastructure Project from 1-94 to 30th Street — Lisbon Avenue Lift Station Resolution Approving the Consent to Enter and Waiver of Trespass Agreement SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Bruce A. Messelt, City Administrato REVIEWED BY: Dave Snyder, City Attorney Tom Bouthilet, Finance Director SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve the "Consent to Enter and Waiver of Trespass Agreement" with the Elmo View Townhome Association for the Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street. The recommended motion to act on is as follows: SUGGESTED "Move to approve Resolution No. 2011-015, Approving the MOTION: Consent to Enter and Waiver of Trespass Agreement with the Elmo View Townhome Association for the Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street." BACKGROUND: As part of the Lake Elmo Avenue Infrastructure Project from 1-94 to 30th Street, the Improvements include the construction of a Sanitary Lift Station that will provide future municipal sewer service to the Village. At Council direction, this Lift Station is to be located on City owned property just north of 30th Street and east of Reid Park. However, the placement of the Lift Station at this site requires the acquisition of both a temporary and permanent utility easement from the Elmo View Townhome Association to accommodate the construction and ongoing maintenance of the connecting forcemain, gravity sewer and watermain utility pipelines (see attached Location Map). Subsequently, the City retained McKinzie Metro Appraisal to determine the fair market value of the required easements and forwarded the fair market value as an offer to the Elmo View Townhome Association. The appraised fair market value is $15,000. -- page 1 -- City Council Meeting April 5th, 2011 Lake Elmo Avenue Infrastructure Project Y4 to 30th St. Lisbon Ave Lift Station Resolution Approving the Consent to Enter and Waiver of Trespass Agreement Regular Agenda Item # 10 STAFF REPORT: In response the City's offer, the Elmo View Townhome Association has requested that the provision of the easements be postponed until after the project is constructed. In order to facilitate the construction of the project, the Elmo View Townhome Association has agreed to provide the City with a "Consent to Enter and Waiver of Trespass Agreement" to allow the project to be constructed across the Elmo View Townhome Association property. Per the terms of this agreement, the value consideration to be provided for the easements will be determined at some point in time after the project has been constructed. LEGAL CONSIDERATIONS: The City Attorney has prepared this Consent to Enter and Waiver of Trespass Agreement for the City Council's review and consideration. It is the opinion of the City Attorney that — especially since the appraisal has already been conducted — the general legal and financial parameters of proceeding with this approach, and perhaps ending up in a condemnation process, should negotiations fail, is no greater than proceeding first with condemnation, again should negotiations fail. STAFF RECOMMENDATION: Based upon the above information, it is recommended that the City Council affirmatively consider Resolution No. 2011-015, approving the "Consent to Enter and Waiver of Trespass Agreement" with the Elmo View Townhome Association for the Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street by undertaking the following action: "Move to approve Resolution No. 2011-015, approving the Consent to Enter and Waiver of Trespass Agreement with the Elmo View Townhome Association for the Lake Elmo Avenue Infrastructure Project I-94 to 30th Street." Alternatively, the City Council does have the authority to table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion or resolution prior to taking action. If the latter us undertaken, the suggested motion would be as follows: "Move to approve Resolution No. 2011-015, approving the Consent to Enter and Waiver of Trespass Agreement with the Elmo View Townhome Association for the Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street [as amended at tonight's meeting]." ATTACHMENTS: 1. Resolution 2011-015 2. Consent to Enter and Waiver of Trespass Agreement 3. Location Map / Easement Exhibit -- page City Council Meeting April 5th, 2011 Lake Elmo Avenue Infrastructure Project 1-94 to 3U St. Lisbon Ave Lift Station Resolution Approving the Consent to Enter and Waiver of Trespass Agreement Regular Agenda Item # 10 -Introduction of Item . „ ..... ,...,...,......, ........... ......... ............ City Administrator Report/Presentation City Attomey/CityEngineer Questions from Council to Staff ...... ..... ..... Mayor Facilitates Public Input, if Appropriate .............. ..... .......... . ............ ..... Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor Facilitates Action on Motion Mayor & City Council -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-015 A RESOLUTION APPROVING THE CONSENT TO ENTER AND WAIVER OF TRESPASS AGREEMENT FOR THE LISBON AVENUE LIFT STATION WHEREAS, the City Engineer has completed the design for the Lake Elmo Avenue Infrastructure Improvements, 1-94 to 30th Street, and the project has been advertised to receive contractor bids. WHEREAS, the Improvements include the construction of a Sanitary Lift Station that will provide future municipal sewer service to the Village with the Lift Station to be located at 3080 Lisbon Avenue North, just north of 30th Street and east of Reid Park, WHEREAS, the placement of the Lift Station at this site requires the acquisition of a temporary and permanent utility easement from the Elmo View Townhome Association to accommodate the construction and ongoing maintenance of the connecting forcemain, gravity sewer and watennain utility pipelines. WHEREAS, the City offered Elmo View Townhome Association compensation in the amount of $15,000 for the temporary and permanent easements necessary to construct the project, with the fair market value of $15,000 based upon the appraisal completed by McKinzie Metro Appraisal dated November 2010. WHEREAS, Elmo View Townhome Association has requested that the provision of an easement be postponed until after the project is constructed, and has agreed to provide the City with a Consent to Enter and Waiver of Trespass Agreement to allow the project to be constructed across the Elmo View Townhome Association property. WHEREAS, the City Attorney has prepared a Consent to Enter and Waiver of Trespass Agreement for the City Council's review and consideration. NOW, THEREFORE, BE IT RESOLVED, 1, Said Consent to Enter and Waiver of Trespass Agreement is hereby approved. 2. The Mayor and City Clerk are hereby authorized to execute the agreement, Date: April 5, 2011 CITY OF LAKE ELMO By: Dean A. Johnston Mayor Resolution No. 2011-015 CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on 5th day of April 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (S e al) Resolution No. 2011-015 2 CONSENT TO ENTER AND WAIVER OF TRESPASS AGREEMENT owner of real property located at , Lake Elmo, MN 55042, being the owner(s) of that certain real estate located in Washington County, Minnesota, hereby consent(s) to allowing the City of Lake Elmo, a municipal corporation, and its duly authorized agents to enter upon the following described property from , 2011 to , 2011, for the purpose of installing permanent , said access to be over, along and upon the following described real estate, to -wit: SEE ATTACHED EXHIBIT A It is specifically understood and agreed that the above-narned record owner(s) has not received consideration for the above -described right to enter and does not waive the right to receive full and adequate consideration for the temporary and permanent access required for this improvement project. The purpose of this Agreement is to allow the City access for installation of permanent The above -named record owner(s) expressly waive(s) any claims of trespass which it may otherwise have over and across the property above -described by the City of Lake Elmo, its agents, contractors, and employees. The City will restore Grantor's lands to as good or better condition upon completion of its project subject to the improvements performed as indicated herein. IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed this day of , 2011. insert name STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) On this day of , 2011, before me, a notary public within and for said County and State, personally appeared , to me personally known, and named in the foregoing instrument, who acknowledged said instrument to be his/her/their free act and deed. THIS INSTRUMENT DRAFTED BY: David K. Snyder ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING, P.L.L.P. 1809 Northwestern Avenue Stillwater, MN 55082 (651) 439-2878 Notary Public 2 EXHIBIT A (Site Survey / Area to be Accessed) SKETCH & DES -for- IKON 0 NOTES PTION NOO°26'30"E co N900000E 255.69 PIN# 13-029-21-43-0005 ---SOUTH UNE OF OUTUOT A 257.25 No field survey completed by E.G. Rud and Sons, Inc. Bearings shown are an an assumed plat datum. This survey was prepared without the benefit of title work. Additional easements, restrictions and/or encumbrances may exist other than those shown hereon. Survey subject to revision upon receipt of current title commitment or on attorney's title opinion. Location: Lake Elmo Scale 1"= 50I Drown By. dwo o Denotes Iron Set I • Denotes Iron Found 44327 NORTH UNE OF THE SOUTH 200 FEET OF OUTIOT A. ELMO VIEW 478_00 40 ',- I soi cL ,,, e,,,,,, . , r.o,,e ow 7.,'4•P a. cp w a. t f S:\rucl\CAD\10proj\10541\10541.dwg 11/10/2010 115857 AM CST Project Manager: dwo Job No.: 10541ED Bearings shown are on an assumed datum_ 1 hereby certhfy that this plan, survey or report was prepared by me or under my direct supervision and that / am 0 duty Registered Land Surveyor under the laws of the tate of Minnesota Dated this lath day of November , 2010. License No. 25.341 35,0 N101-',TH N90'0000"E [4.1 b N g 50 EX7577NO PROPERTY DESCRIPPON: The Southerly 200 feet of Outlot A, ELMO VIEW, occording to the plat on file and of record in the office of the County Recorder of Washington County, Minnesota. PROPOSED PERPETUAL U77L1TY AND TEMPORARY C0NSTRUC70N EASEMENT DESCR/P770N: A 40 foot perpetual easement for utility purposes over, under and across the following described property. The Southerly 200 feet of Outlot A, ELMO VIEW, according to the plat on file ond of record in the office of the County Recorder of Washington County, Minnesota. The centerline of said easement is described as beginning at a point on the South line of said Outiat A distant 257.25 feet east from the Southwest corner of said Outlot A; said South line of Outlot A is assumed to bear North 90 degrees 00 minutes CO seconds East; thence North 00 degrees 00 minutes 22 seconds West a distance of 200 feet to the North line of said described property and said centerline there terminating. Together with temporary construction easements over, under and across the above described property lying 45 feet to the left and 35 feet to the right of the above described centerline_ Iii"CE. O. RN g SONS. INC. Professional Land Surveyors ,,,.„„, 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel (681) 361-8200 Fox (651)361.6701 AYOR & COUNCIL CO A4MiAli TiQN AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: REGULAR ITEM #: MOTION 4/205/2011 11 Review of End -Of -Year 2010 General Fund Budget (Unaudited) Joe Rigdon, Financial Consultant Bruce Messelt, City Administrator Budget & Finance Subcommittee Tom Bouthilet, Finance Director SUMMARY AND ACTION REOUESTED: Pursuant to City Council direction, the City Council is asked to receive an brief post-mortem on the now -closed 2010 General Fund (unaudited) and discuss, as appropriate, any findings or trends identified therein. The Council is respectfully requested to act upon the recommendations of the Budget & Finance Subcommittee by considering the following motion: SUGGESTED MOTION: "Move to approve the proposed Budget Adjustment(s) and other recommendations ofthe Budget & Finance Subcommittee [as agreed to at tonight's meeting]." BACKGROUND INFORMATION: The City of Lake Elmo has both the legal and fiduciary responsibility under Minnesota State Statue to actively manage its annual Budget and Capital Improvement Program (CIF). Tonight's presentation is part of Lake Elmo's quarterly review of major budget issues and activities. STAFF REPORT: City staff has completed the "closing of the books" for 2010 and, in particular, the General Fund (attached). While unaudited at this time, staff has a high degree of confidence in the material provided and would like to brief the City Council on the major identified findings and trends. A detailed printing of the unaudited General. Fund is attached and Staff will provide a summary report at tonight's meeting. SUBCOMMITTEE REPORT: The Budget and Finance Subcommittee has met twice to review the closed (unaudited) 2010 Budget, as well as the listing of 2011 Opportunity projects/programs reviewed by the Mayor and City Council in December 2010 (attached). Given -- page 1 -- City Council Meeting April 5th, 2011 Review of 3rd Quarter 2010 General Fund Budget (Unaudited) Regular Agenda Item #11 that the City ended FY 2010 on a fiscally positive note for the second year in a row, but emphasizing that neither revenue nor expenditure trends leading to this outcome are considered reliable for permanent budget adjustments (at least at this time), the Subcommittee recommends the following actions [Note — the following are in DRAFT format and subject to Subcommittee approval]: For Council Consideration Tonight: • A proposed Budget Adjustment to allow for Lake Elmo's participation in the newly - forming Regional Economic Development Partnership (attached); • A recommendation that the Maintenance Advisory Committee (MAC), with the assistance of City staff and outside financial advisors, if needed, review the overall vehicle replacement program for the City and prepare a report for the City Council, especially with respect to funding options, to include annual City budgeting for vehicle replacement (pay-as-you-go) and/or payments toward vehicles to be purchased via financing or leasing; • A reconunendation that the Personnel Subcommittee evaluate for the City Council the potential of a 1% employee bonus, based upon 2010 performance reviews; For Priority Consideration by the City Council: Discussion of a proposed purchase of software for Public Works for inventory and maintenance of all municipal street signs (and other related infrastructure); especially in order to comply with pending federal regulations regarding regulatory signs. Estimated Cost - $1,700 plus $20/month; Discussion of a proposed purchase of software by Planning (Building Codes and Code Enforcement) & Administration to track and manage Citizen-, Staff-, and Council - originated issues requiring follow-up or response. These would include normal administrative operations to more formal code enforcement. At related focus area would be on improving Building Code peiiiiitting and City Fee collection tracking and management. Estimate Cost of approximately $15,000. For Timely Consideration by the City Council: • Discussion of a proposed purchase of software for the Finance Department to address major issues relating to currently -antiquated software (soon to be no longer supported by the producer) and utilization of different software for utility billing and account management. While some resources have already been budgeted in the 2011 Budget, it is anticipated that the total conversion/upgrade cost could exceed $50,000. It is recommended that this discussion await the completion of the review of the Finance Department, currently underway by both City Administration and an outside consultant. • Broadening of the already Council -approved 2011 contract review and RFP for Assessing Services, to potentially include consideration of reversion to a County -run assessment program or partnering with neighboring community for provision of such services. page 2 -- City Council Meeting April 5th, 2011 Review of 3rd Quarter 2010 General Fund Budget (Unaudited) Regular Agenda Item #11 For Addition to the Budzet & Finance Subcommittee 2011 WorkDlan: • Development of a Budget Format for better presentation of the City's Budget by Department and by category (salaries, services, purchases, etc.), including consideration of Performance Measurements (i.e. miles maintained by Public works, Fire Calls responded to, etc.) and publication of an "Annual Report" to citizens. This project will take considerable time and effort by the Subcommittee and City staff and should be included on the City's overall 2011 Workplan. RECOMMENDATION: It is recommended that the City Council receive an update on the now -closed 2010 General Fund (unaudited) and discuss, as appropriate, any changes to the 2011 Budget, based upon tonight's discussion. Specifically, the Council is respectfully requested to act upon the recommendations of the Budget & Finance Subcommittee by considering the following motion: No specific action or motion is recommended at tonight's meeting. However, should the Council feel so moved to undertake specific action, the Council motion and should be to: "Move to approve the proposed Budget Adjustment(s) and other recommendations of the Budget & Finance Subcommittee [as agreed to at tonight's meeting]." Alternatively, the City Council does have the authority to discuss and adjust the 2011 Budget, either tonight or during subsequent action, and to direct the City staff accordingly with respect to execution of the 2011 budget. Any further action or direction by the City Council can be addressed in the following suggested motion: "Move to approve the Budget Adjustment(s) and direct City staff to undertake the following actions . . . [as agreed to at tonight's meeting]." ATTACHMENTS: 1. Detailed Report on End -Of -Year 2010 General Fund (Unaudited) 2. 2011 Opportunity Programs/Projects (as presented in December 2010) 3. Proposed Budget Adjustment for Regional Economic Development Partnership -- page 3 -- City Council Meeting SUGGESTED ORDER OF BUSINESS: Staff Report/Presentation Questions from Council to Staff Public Input, if Appropriate ....... Call for Motion .......................... Discussion .................................. ` ) ' Review nf3rdQuarter 2018General Fund Budget (]nmdited) Regular Agenda Itern #11 ,,.,,_,,,,,.^,,_,,,.,,.Citv Administrator JoeDigdon, Financial Consultant Tom Bouthilet, Finance Director ........................ Mayor Facilitates .............................................. Mayor Facilitates .... .... .......................... Mayor & City Council .............................................. Mayor Facilitates — page 4— General Ledger Revenues and Exp. User: Administrator Printed: 03/03/2011 - 7:41 A Periods: 01-12 Fiscal Year: 2010 JE Number: 000000 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 101 General Fund Revenue 000 General 0000 General 101-000-0000-31010 Current Ad Valorem Taxes 2,381,871.00 2,122,403.42 2,122,403.42 259,467.58 2,381,871.00 89.10 101-000-0000-31020 Delinquent Ad Valorem Taxes 0.00 • 65,910.79 65,910.79 (65,9I0.79) 0.00 0 101-000-0000-31030 Mobile Home Tax 8,000.00 8,596.42 8,596.42 (596.42) 8,000.00 107.45 101 -000-0000-31040 Fiscal Disparities 0.00 169,645.03 169,645.03 (169,645.03) 0.00 0 101-000-0000-31910 Penalty & Interest on Taxes 0.00 4,789.95 4,789.95 (4,789.95) 0.00 0 101-000-0000-321 10 Liquor License 7,200.00 9,875.00 9,875.00 (2,675,00) 7,200.00 137,15 101-000-0000-32180 Wastehauler License 1,000.00 230.00 230.00 770.00 1,000.00 23.00 101-000-0000-32181 General Contractor License I ,800.00 4,925.00 4,925.00 (3,125.00) 1,800.00 273.61 101-000-0000-32183 Heating Contractor License 200.00 0_00 0.00 200.00 200.00 0.00 101-000-0000-32184 Blacktopping Contractor Licens 60.00 0.00 0.00 60.00 60.00 0.00 101-000-0000-32210 Building Permits I00,000.00 153,443.76 153,443.76 (53,443.76) 100,000.00 153.44 101-000-0000-32220 Heating Permits 3,000.00 10,464.50 10,464.50 (7,464.50) 3,000.00 348.81 101-000-0000-32230 Plumbing Permits 3,000.00 6,591.00 6,591.00 (3,591.00) 3,000.00 219.70 101-000-0000-32231 Sewer Permits 500.00 561.00 561.00 (61.00) 500.00 112,20 101-000-0000-32240 Animal License 2,000.00 3,073.00 3,073.00 (1,073.00) 2,000.00 153.65 101-000-0000-32250 Utility Permits 6,000.00 14,217.27 14,217.27 (8,217.27) 6,000.00 236.95 101-000-0000-32260 Burning Permit 1,000.00 1,490.00 1.490.00 (490.00) 1,000.00 149.00 101-000-0000-33130 CDBG Old Village 0.00 0.00 0.00 0.00 0.00 r 101-000-0000-33402 Homestead Credit Aid 0.00 7,021.89 7,021.89 (7,021.89) 0.00 0 101-000-0000-33418 MSA - Maintenance 68,500.00 77,347.00 77,347.00 (8,847.00) 68,500.00 112.91 101-000-0000-33420 State Fire Aid 40,000.00 36,153.00 36,153.00 3,847.00 40,000.00 90.38 10I-000-0000-33422 PERA Aid 2,750.00 2,749.00 2,749.00 1.00 2,750,00 99.96 101-000-0000-33426 Miscellaneous State Grants 0.00 4,000.00 4,000.00 (4,000.00) 0.00 0 101-000-0000-33620 Gravel Tax 3,100.00 439.24 439.24 2,660.76 3,100.00 14.16 101-000-0000-33621 Recycling Grant 15,000.00 15,588.00 15,588.00 (588.00) 15,000.00 103.92 101-000-0000-33622 Cable Franchise Revenue 35,000.00 35,366.96 35,366.96 (366.96) 35,000.00 101.04 101-000-0000-34103 Zoning & Subdivision Fees 1,000.00 7,480.00 7,480.00 (6,480.00) 1,000.00 748.00 101-000-0000-34104 Plan Check Fees 32,000.00 56,578.67 56,578.67 (24,578.67) 32,000.00 176.80 101-000-0000-34I05 Sale of Copies, Books, Maps 300.00 80.80 80.80 219.20 300.00 26.93 GL - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 1 Account No Description 101-000-0000-34107 101-000-0000-34109 101-000-0000-34111 101-000-0000-35100 101-000-0000-36200 101-000-0000-36210 101-000-0000-36230 0000 000 410 1110 101-410-1110-41030 101-410-1110-41220 101-410-1110-41230 101-410-1110-43310 101-410-1110-44300 101-410-1110-44330 101-410-1110-44370 1110 1320 101-410-1320-41010 101-410-1320-41210 101-410-1320-41215 101-410-1320-41220 101-410-1320-41230" 101-410-1320-41300 101-410-1320-41510 101-410-1320-42000 101-410-1320-42030 101-410-1320-43040 101-410-1320-43090 101-410-1320-43100 101-410-1320-43220 101-410-1320-43310 101-410-1320-43510 101-410-1320-43610 Assessment Searches Clean Up Days Cable Operation Reimbursement Fines Miscellaneous Revenue Interest Earnings Donations General General Revenue Expense General Government Mayor & Councii Part-time Salaries FICA Contributions Medicare Contributions Mileage Miscellaneous Dues & Subscriptions Conferences & Training Mayor & Council Administration Full-time Salaries PERA Contributions ICMA Employer Contribution FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Office Supplies Printed Forrns Legal Services Newsletter/Website Assessing Services Postage Mileage Legal Publishing Insurance Budget Amount 200.00 4,000.00 2,400.00 52,000.00 17,130.00 60,000,00 0.00 2,849,011.00 2,849,011.00 2,849,011.00 Period Amt 630.00 3,425.00 2,357.76 68,896.62 17,286.81 0.00 8,022.46 2,919,639.35 2,919,639.35 2,919,639.35 YTD Amount YTD Var Budgeted Amount Expended 630.00 3,425.00 2,357.76 68,896.62 17,286.81 0.00 8,022.46 2,919,639.35 2,919,639.35 2,919,639,35 (430.00) 575.00 42.24 (16,896.62) (156.81) 60,000.00 (8,022.46) (70,628.35) 200.00 4,000.00 2,400.00 52,000.00 17,130.00 60,000.00 0.00 2,849,011.00 (70,628.35) 2,849,011.00 315.00 85.62 98.24 132.49 100.91 0.00 0 102.47 102! (70,628.35) 2,849,011.00 102.47 (16,435.00) (16,435.00) (16,435.00) 0.00 (16,435.00) 100.00 (1,019.00) (1,018.98) (1,018.98) (0.02) (1,019.00) 99.99 (238.00) (238.28) (238.28) 0 28 (238.00) 1-00.11 (1,000.00) (479.00) (479.00) (521.00) (1,000.00) 47.90 (2,000.00) (3,102.59) (3,102.59) 1,102.59 (2,000.00) 155.12 (9,800.00) (11,584.00) (11,584.00) 1,784.00 (9,800.00) 118.20 (3.500.00) (2,035.77) (2,035.77) (1,464.23) (3,500.00) 58.16 (33,992.00) (34,893,62) (34,893.62) 901.62 (33,992.00) 102.65 (220,753.00) (210,522.46) (210,522.46) (10,230.54) (220,753.00) 95.3A- (15,453_00) (7,724.82) (7,724.82) (7,728.18) (15,453.00) 49''•c:- 0.00 (6,796.93) (6,796.93) 6,796.93 0.00 (13,687.00) (12,863.49) (12,863.49) (823.51) (13,687.00) 93.98 (3,201.00) (3,008.42) (3,008.42) (192.58) (3,201.00) 93.98 (36,680.00) (37,349.90) (37,349.90) 669.90 (36,680.00) 101.82 (1,741.00) (1,998.00) (1,998.00) 257.00 (1,741.00) 114.76 (8,000.00) (3,678.92) (3,678.92) (4,321.08) (8,000.00) 45.98 0.00 (1,050.29) (1,050.29) 1,050.29 0.00 0 (60,00(1.00) (55,739.41) (55,739.41) (4,260.59) (60,000.00) 92.89 0.00 0.00 0.00 0.00 0.00 0 (45,500.00) (43,587.25) (43,587.25) (1,912.75) (45,500.00) 95.79 (7,000.00) (3,745.88) (3,745.88) (3,254.12) (7,000.00) 53.51 (3,500_00) (1,765.50) (1,765.50) (1,734.50) (3,500.00) 50.44 0.00 0.00 0.00 0.00 0.00 0 (39,500.00) (38,563,04) . (38,563.04) (936.96) (39,500.00) 97.62 GL - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 2 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 101-4101320-44300 Miscellaneous (6,000.00) (1,426_18) (1,426.18) (4,573.82) (6,000.00) 23.77 101-410-1320-44330 Dues & Subscriptions (4,000.00) (2,479.56) (2,479.56) (1,520.44) (4,000_00) 61.98 101-410-1320-44370 Conferences & Training (3.500.00) (2,766.26) (2,766.26) (733.74) (3.500.00) 79.03 101-410-1320-44380 Staff Development (1,000.00) (125.00) (125.00) (875.00) (1,000.00) 12.50 1320 Administration (469,515_00) (435,191.31) (435,191.31) (34,323.69) (469,515.00) 92.69 1410 Elections 101-410-1410-41030 Part-time Salarie.s (10,000.00) (7,835.50) (7,835.50) (2,164.50) (10,000.00) 78.35 101-410-I410-42000 Office Supplies (250.00) (55.68) (55.68) (194.32) (250.00) 22.27 101-410-1410-42030 Printed Forms (350.00) 0.00 0.00 (350.00) (350.00) 0.00 101-410-1410-43150 Contract Services 0.00 0.00 0.00 0.00 0.00 0 101-410-1410-44300 Miscellaneous (1,350.00) (1,856.89) (1,856.89) 506.89 (1,350.00) 137.54 1410 Elections (11,950.00) (9,748.07) (9,748.07) (2,201.93) (11,950.00) 81.57 1450 Communications 101-410-1450-41010 Full-time Salaries (10.920.00) (6,109.98) (6,109.98) (4,810.02) (10,920.00) 55.95'- 101-410-1450-41210 PERA Contributions (764.00) (427.61) (427.61) (336.39) (764.00) 55.97 101-410-1450-41220 FICA Contributions (677.00) (378.81) (378.81) (298.19) (677.00) 55.95 101-410-I450-41230 Medicare Contributions (158.00) (88.57) (88.57) (69.43) (158.00) 56.05 101-410-1450-41510 Workers Compensation (398.00) (457.00) (457.00) 59.00 (398.00) 114.82 10I-410-1450-43090 Newsletter (5,400.00) (5,113.02) (5,113.02) (286.98) (5,400.00) 94.68 101-410-1450-43180 Information Technology/Web (29,000.00) (31,039.54) (31,039.54) 2,039.54 (29,000_00) 107.03 101-410-1450-43510 Public Notices (4,000.00) (1,238.87) (1,238.87) (2,761.13) , (4,000.00) 30.97 101-410-1450-43620 Cable Operations (4,000.00) (3.890.31) (3,890.31) (109.69) (4,000.00) 97.25 101-410-1450-44040 Repairs/Maint Eqpt 0.00 (2,932.33) (2,932.33) 2,932.33 0.00 0 1450 Communications (55,317.00) (51,676.04) (51,676.04) (3,640_96) (55,317.00) 93,41 1520 Finance 101-410-I520-41010 Full-time Salaries (34,060.00) (34,202.80) (34,202.80) 142.80 (34,060.00) 100.41 101-410-1520-41210 PERA Contributions (2,384.00) (2,393.89) (2,393.89) 9.89 (2,384.00) 100.41 101-410-1520-41220 FICA Contributions (2,112.00) (2,106.89) (2,106.89) (5.11) (2,112.00) 99.75 101-410-1520-41230 Medicare Contributions (494.00) (492.77) (492.77) (1.23) (494.00) 99.75 101410-1520-41300 Health/Dental Insurance (3,915.00) (4,182.48) (4,182.48) 267.48 (3,915.00) 106.83 I01-410-1520-41510 Workers Compensation (161.00) (182.00) (182.00) 21.00 (161.00) 113-0. 101-410-1520-42000 Office Supplies (500.00) (51.28) (51.28) (448.72) (500.00) 10.25 101-410-1520-42030 Printed Forms 0,00 0.00 0.00 0.00 0.00 0 101-410-1520-43010 Audit Services (29.500.00) (32,035.00) (32,035.00) 2,535.00, (29,500.00) 108,59 101-410-1520-43150 Contract Services (30,000.00) (43,336.25) (43,336.25) 13,336.25 (30,000.00) 144.45 101-410-1520-43310 Mileage (250.00) 0.00 0.00 (250.00) (250.00) 0.00 101-410-1520 44300 Miscellaneous (2,000.00) (3,377.55) (3,377.55) 1,377.55 (2,000.00) 168.87 101-410-1520-44330 Dues & Subscriptions (100.00) 0.00 0.00 (100.00) (100.00) 0.00 101-410-1520 44350 Books (100.00) 0.00 0.00 (100.00) (100.00) 0.00 101-410-1520-44370 Conferences & Training (30(1.00) 0.00 0.00 (300.00) (300.00) 0.00 1520 Finance (105,876.00) (122,360.91) (122,360.91) 16,484.91 (105,876.00) 115.57 GL - Revenues and Exp. (03/03/201i - 7:41 AM) Page 3 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 1910 Planning & Zoning 101-410-1910-41010 Full-time Salaries (102,265.00) (99,965.81) (99,965.81) (2,299_1 9) (102,265.00) 97.75 101-410-1910-41210 PERA Contributions (7,159.00) (6,813.58) (6.813.58) (345.42) (7,159.00) 95.17 101-410-191U-41220 FICA Contributions (6,340.00) (5,939.84) (5,939_84) (400.16) (6,340.00) 93.68 101-410-1910-41230 Medicare Contributions (1,483.00) (1,389.03) (1,389_03) (93.97) (1,483.00) 93.66 101-410-1910-41300 Health/Dental Insurance (25,138.00) (22,730.84) (22,730.84) (2,407.16) (25,138.00) 90.42 101-410-1910-41510 Workers Compensation (485.00) (546.00) (546.00) 61.00 (485.00) 112.57 101-410-1910-42000 Office Supplies (2,000.00) (130.37) (130.37) (1,869.63) (2,000.00) 6_51 101-410-1910-42030 Printed Forms 0.00 (271,32) (271.32) 271.32 0.00 0 101-410-1910-43020 Comprehensive Planning (15,000.00) (526.52) (526.52) (14,473.48) (15,000_00) 3.51 (01-410-1910-43030 Engineering Services (10,000.00) (20,047.32) (20,047.32) 10,047.32 (10,000.00) 200.( 101-410-1910-43040 Legal Services 0.00 (13,247.76) (13,247.76) 13,247.76 0.00 ,<.:.../ 101-410-1910-43150 Contract Services (10.000.00) (2,929.39) (2,929.39) (7,070.61) (10,000.00) 29.29 101-410-1910-43310 Mileage (50(1.00) (100.00) (100.00) (400.00) (500.00) 20.00 101-410-1910-43620 Cable Operation Expense 0.00 0.00 0.00 0.00 0.00 0 101-410-1910-44300 Miscellaneous (50(1.00) (736.38) (736.38) 236.38 (500.00)(500.00)14979..2070 101-410-1910-44330 Dues & Subscriptions (500.00) (495.00) (495.00) (5.00) 101-410-1910-44350 Books (25(1.00) 0.00 0.00 (250.00) (250.00) 0.00 101-410-1910-44370 Conferences & Training (1,000.00) (2,751.60) (2,751.60) 1,751.60 (1,000.00) 275.16 1910 Planning & Zoning (182,62(1.00) (178,620.76) (178,620.76) (3,999.24) (182,620.00) 97.81 1930 Engineering Services 101-410-1930-43030 Engineering Services (70,000.00) 1930 Engineering Services (70,000.00) (57.975.10) (57,975.10) (57.975.10) (12,024.90) (70,000.00) 82.82 (57,975.10) (12,024.90) (70,000.00) 82.82 1940 City Hall 101-410-1940-42110 Cleaning Supplies (550.00) (737.23) (737.23) 187.23 (550.00) 134.04 101-410-1940-42230 Building Repair Supplies (1,000.00) ' (206.26) (206.26) (793.74) (1,000.00) 20.62 101-410-1940-43210 Telephone (8,400.00) (7,426.25) (7,426.25) (973.75) (8,400.00) 88.40 101-410-1940-43810 Electric Utility (12,500.00) (8,602.92) (8,602.92) (3,897.08) (12,500.00) 68! 101-410-1940-43840 Refuse (1,300.00) (1,140.26) (1,140.26) (159.74) (1,300_00) 87_7`i-' 101-410-1940-44010 Repairs/MainContractual Bldg (11,000.00) (14,718.17) (14,718.17) 3,718.17 (1 1,000.00) 133.80 101-410-1940-44040 Repairs/Maint Contractual Eqpt (5,000.00) (2,284.06) (2,284.06) (2,715.94) (5,000.00) 45.68 101-410-1940-44300 Miscellaneous (1,00(1.00) (669.64) (669.64) (330.36) (1,000.00) 66.96 1940 City Hall (40,750.00) (35,784.79) (35,784.79) (4,965.21) (40,750.00) 87.81 410 General Government (970,020.00) (926,250.60) (926,250.60) (43,769.40) (970,020.00) 95.48 420 Public Safety 2100 Police 101-420-2100-43150 Law Enforcement Contract (474,935.00) (481,242.63) (481,242.63) 6,307.63 (474,935.00) 101.32 2100 Police (474,935.00) (481,242.63) (481,242.63) 6,307.63 (474,935.00) 101.32 GI.. - Revenues and Exp. (03/03/20; 1 - 7:4 I AM) Page 4 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 2150 Prosecution 101-420-2150-43045 Attorney Criminal (51,000.00) (48,548.65) (48,548,65) (2,451.35) (51,000.00) 95.19 2150 Prosecution (51,000.00) (48,548.65) (48,548.65) (2,451.35) (51.000.00) 95.19 2220 Fire 101-420-2220-41010 Full-time Salaries (63,803.00) (63,625.97) (63,625.97) (177.03) (63,803.00) 99.72 101-420-2220-41030 Part-time Salaries (110,000.00) (73,894.52) (73,894.52) (36,105.48) (110,000.00) 67.17 101-420-2220-41210 PERA Contributions (8,669.00) (8,735.91) (8,735.91) 66.91 (8,669.00) 100.77 101-420-2220-41220 FICA Contributions (7,106.00) (4,821.81) (4,821.81) (2,284.19) (7.106.00) 67.85 101-420-2220-41230 Medicare Contributions (2,520.00) (1,958.16) (1,958.16) (561.84) (2,520.00) 77.70 101-420-2220-41300 Health/Dental Insurance (15,855.00) (16,721.37) (16,721.37) 866.37 (15,855.00) 105.46 101-420-2220-41510 Workers Compensation (10,575.00) (12,902.00) (12,902.00) 2,327.00 (10,575.00) 122.00 101-420-2220-42000 Office Supplies (1.500.00) (906.13) (906.13) (593.87) (1,500.00) 60 40 101-420-2220-42080 EMS Supplies (1,200.00) (781.04) (781.04) (418.96) (1,200.00) 65.08 101-420-2220-42090 Fire Prevention (3,000.00) (2,427.05) (2,427.05) (572.95) (3,000.00) 80.9f, 101-420-2220-42120 Fuel, Oil and Fluids (11,500.00) (9,510.83) (9,510.83) (1,989.17) (11,500.00) 82.70 101-420-2220-42210 Equipment Parts 0.00 0.00 0.00 0.00 0.00 0 101-420-2220-42400 Small Tools & Equipment (10,000.00) (9,160.17) (9,160.1 7) (839.83) (10,000.00) 91.60 101-420-2220-43050 Physicals (7,55(1.00) (8,059.80) (8,059.80) 509.80 (7,550.00) 106.75 101-420-2220-43210 Telephone (5,100.00) (4,155.60) (4,155.60) (944.40) (5,100.00) 81.48 101-420-2220-43230 Radio (19,92(1,00) (19,177.36) (19,177.36) (742.64) (19,920.00) 96.27 101-420-2220-43310 Mileage (600.00) (790.07) (790.07) 190.07 (600.00) 131.67 101-420-2220-43630 Vehicle Insurance (15,475.00) (13,980.20) (13,980.20) (1,494.80) (15,475.00) 90.34 i 01-420-2220-4381(1 Electric Utility (13,900.00) (10,588.58) (10,588.58) (3,311.42) (13,900.00) 76.17 101-420-2220-43840 Refuse (1,000.00) (501.82) (501.82) (498.18) (1,000.00) 50.18 101-420-2220-44010 Repairs/Maint Bldg (10,000.00) (27,149.58) (27,149.58) 17,149.58 (10,000.00) 271.49 101-420-2220 14040 Repairs/Maint Eqpt (26,907.00) (31,221.30) (31.221.30) 4,314.30 (26,907.00) 116.03 101-420-2220-44170 Uniforms (5,600.00) (3.584.32) (3,584.32) (2,015.68) (5,600.00) 64.00 101-420-2220-44300 Miscellaneous (2,800 00) (1,968.20) (1,968-20) (831_80) (2,800.00) 70.29 101-420-2220-44330 Dues & Subscriptions (2,200.00) (3,145.00) (3,145.00) 945.00 (2200.00) 142.95 101-420-2220-44350 Books (850.00) (1,027.99) (1,027.99) 177.99 (850.00) 120.94 101-420-2220-44370 Conferences & Training (20,225.00) (21,410.91) (21,410.91) 1,185.91 (20,225.00) 105.86 101-420-2220-45800 Equipment 0.00 0.00 0.00 0.00 0.00 0 2220 Fire (377,855.00) (352,205.69) (352,205.69) (25,649.31) (377,855.00) 93.21. 2250 Fire Relief 101-420-2250-44920 Fire State Aid (40,00(1.00) (36,153.00) (36,153.00) (3,847.00) (40,000.00) 90.38 101-420-2250-44925 City Contribution (17,864.00) (18,928.00) (18,928.00) 1,064,00 (17,864.00) 105.95 2250 Fire Relief (57,864.00) (55,081.00) (55,081.00) (2,783.00) (57,864.00) 95.19 2400 Building Inspection 101-420-2400-41010 Full-time Salaries 101-420-240041210 PERA Contributions 101-420-2400-41220 FICA Contributions 101-420-2400-41230 Medicare Contributions (59,740.00) (59,224.72) (59,224.72) (515.28) (59,740.00) 99.13 (4,182.00) (4,145.09) (4,145.09) (36.91) (4,182.00) 99.11 (3,704.00) (3,611.14) (3,611.14) (92.86) (3,704.00) 9749 (866,00) (844.60) (844.60) (21.40) (866.00) 97.52 GL - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 5 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended I 01-420-2400-41300 Health/Dental Insurance (9,015.00) (8.920_98) (8,920.98) (94.02) (9,015.00) 98.95 101-420-2400-41510 Workers Compensation (2,14100) (2,533.00) (2,533.00) 390.00 (2,14100) 118.19 101-420-2400-42000 Office Supplies (300.00) 0.00 0.00 (300.00) (300.00) 0.00 101-420-2400-42030 Printed Fonns (300,00) 0.00 0.00 (300.00) (300.00) 0.00 101-420-2400-42120 Fuel, Oil and Fluids (3,750.00) 0.00 0.00 (3,750.00) (3,750.00) 0.00 101-420-2400-43030 Engineering (5.00(1.00) (10,633.95) (10,633.95) 5,633.95 (5,000.00) 212.67 I ()I-420-2400-43050 Plan Review Charges (1,000.00) 0.00 0.00 (1,000_00) (1,000.00) 0.00 10 I -420-2400-43060 Surcharge Payments 0.00 (0.00) (0.00) 0.00 0.00 0 101-420-2400-43150 Inspector Contract Services (1,000.00) (631.50) (631.50) (368.50) (1,000,00) 63.15 101-420-2400-43210 Telephone (500.00) (306.84) (306.84) (193.16) (500.00) 61.36 101-420-2400-43310 Mileage (250.00) 0.00 0.00 (250.00) (250.00) UT 101-420-2400-43630 Insurance (1,00(1_00) (903.41) (903.41) (96.59) (1,000.00) 90.3w:..." 101-420-2400-44040 Repairs/Maint Eqpt (750.00) (364.90) (364.90) (385.10) (750.00) 48.65 101-420-2400-44170 Uniforms (300.00) 0.00 0.00 (300.00) (300.00) 0.00 101-420-2400-44300 Miscellaneous (500.00) (19,842.95) (19,842.95) 19,342.95 (500.00) 3,968.59 I 01-420-2400-44330 Dues & Subscriptions (200.00) (100.00) (100.00) (100.00) (200.00) 50.00 101-420-2400-44350 Books (200.00) 0.00 0.00 (200.00) (200.00) 0.00 101-420-2400-44370 Conferences & Training (500.00) (635.00) (635.00) 135.00 (500.00) 127.00 2400 Building Inspection (95,200.00) (112,698.08) (112,698.08) 17,498.08 (95,200.00) 118.38 2500 Emergency Communications 101-420-2500-43150 Contract Services 0.00 (6,797.50) (6,797,50) 6,797.50 0.00 0 2500 Emergency Communications 0.00 (6,797.50) (6,797.50) 6,797,50 0.00 0 2700 Animal Control 101-420-2700-42030 Printed Fonns (150.00) 0.00 0.00 (150.00) (150.00) 0.00 101-420-2700-43150 Contract Services (12,600.00) (10,913.06) (10,913.06) (1,686.94) (12,600.00) 86.61 101-420-2700-44300 Miscellaneous (100,00) (83.46) (83.46) (16.54) (100.00) 83.46 2700 Animal Control (12,850.00) (10,996.52) (10,996.52) (1,853.48) (12,850.00) 85.57 420 Public Safety (1,069,704.00) (1,067,570.07) (1,067,570.07) (2,133.93) (1,069,704_00) 99.80 430 Public Works 3100 Public Works 101-430-3100-41010 Full-time Salaries 101-430-3100-41030 Part-time Salaries 101-430-3100-41210 PERA Contributions 101-430-3100-41220 FICA Contributions 101-430-3100-41230 Medicare Contributions 101-430-3100-41300 Health/Dental Insurance 101-430-3100-41510 Workers Compensation 101-430-3100-42000 Office Supplies 101-430-3100-42120 Fuel, Oil and Fluids (128.387.00) (122,788.15) (12,573.00) 0.00 (9,867.00) (8.579.42) (8,740.00) (7,269.57) (2,044.00) (1,700.13) (36,027.00) (36,547.00) (11,500.00) (13,980.00) (500.00) (181.09) 0.00 0.00 (122,788.15) (5,598.85) 0.00 (12,573.00) (8,579.42) (1,287.58) (7,269.57) (1,470.43) (1,700.13) (343.87) (36,547.00) 520.00 (13,980.00) 2,480.00 (181.09) (318.91) 0.00 0.00 (128,387.00) (12,573.00) (9,867.00) (8,740.00) (2,044.00) (36,027.00) (11,500.00) (500.00) 0.00 95.63 0.00 86.95 83.17 83.17 101.44 121.56 36.21 0 GL - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 6 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 101-430-3100-42150 Shop Materials (4,000,00) (966.10) (966.10) (3,033.90) (4,000.00) 24.15 101-430-3100-42210 Equipment Parts 0.00 0.00 0.00 0.00 0.00 0 101-430-3100-42230 Building Repair Supplies (1,000.00) (88.25) (88.25) (911_75) (1.000.00) 8.82 101-430-3100-42240 Street Maintenance Materials 0.00 0.00 0.00 0.00 0.00 0 101-430-3100-42260 Sign Repair Materials 0.00 0.00 0.00 0.00 0.00 0 101-430-3100-42290 Sand/Salt 0.00 0.00 0.00 0.00 0.00 0 I 01-430-3100-42400 Small Tools & Minor Equipment (3,000.00) (1,614 71) (1.614.71) (1,385.29) (3,000.00) 53.82 101-430-3100-43030 Engineering Sen. ices 0.00 (1,874.50) (1,874.50) 1,874.50 0.00 0 101-430-3 100-43 150 Contract Services (13,400.00) (5,758.42) (5,758.42) (7,641,58) (13,400.00) 42.97 101-430-3100-43210 Telephone (7,500.00) (8,013.24) (8,013.24) 513.24 (7,500.00) 106.84 101-430-3100-43230 Radio (500.00) 0.00 0.00 (500.00) (500.00) 0.00 101-430-3100-43310 Mileage (100.00) 0.00 0.00 (100.00) (100.00) 0.00 101-430-3100-43630 Insurance (15,670.00) (14,156.37) (14,156.37) (1,513.63) (15,670.00) 90.34 101-430-3100-43810 Electric Utility (29,500.00) (16,565.14) (16,565.14) (12,934.86) (29,500.00) 56.15 , 101-430-3100-43840 Refuse (1,800.00) (2,247.57) (2247.57) 447.57 (1,800.00) 124.86 101-430-3100 44010 Repairs/Maint Bldg (2,000.00) (5,627.23) (5,627.23) 3,627.23 (2,000.00) 281.36' 101-430-3100-44040 Repairs/Maint Eqpt (6,000.00) (1,330.74) (1,330.74) (4,669.26) (6.000.00) 22.17 101-430-3100-44170 Uniforms (1,675.00) (1,781.33) (1,781.33) 106.33 (1,675.00) 106.34 101-430-3100-44300 Miscellaneous (2,000.00) ' (455.40) (455.40) (1,544,60) (2,000.00) 22.77 101-430-3100-44330 Dues & Subscriptions ((50.00) (15.00) ((5.00) (135.00) (150.00) 10.00 101-430-3100-44370 Conferences & Training (900.00) (950.09) (950.09) 50.09 (900.00) 105.56 101-430-3100-44380 Clean-up Days (7,500.00) (6,705.70) (6,705.70) (794.30) (7,500.00) 89.40 3100 Public Works (306,333.00) (259,195.15) (259,195.15) (47,137.85) (306,333,00) 84.61 3120 Streets 101-430-3120-42120 Fuel, Oil and Fluids (32,000.00) (27,180.44) (27,180.44) (4,81956) (32,000.00) 84.93 101-430-3120-42210 Equipment Parts (8,50(1.00) (2,147.49) (2,147.49) (6,352.51) (8,500.00) 25.26 101-430-3120-42240 Street Maintenance Materials ((8,000.00) (5,645.11) (5,645.11) (12,354.89) ((8,000.00) 31.36 101-430-3120-42260 Sign Repair Materials (3,000.00) (2,647A7) (2,647.47) (352.53) (3,000.00) 88.24 101-430-3120-43150 Contract Services (14,000.00) (11,327.30) (11,327.30) (2,672.70) (14,000.00) 80.90 101-430-3120-44040 Repairs/Maint Eqpt (5,000.00) (9,595.38) (9,595.38) 4,595.38 (5,000.00) 191.90 3120 Streets (80,500.00) (58,543.19) (58,543_19) (21,956.81) (80,500.00) 72.72 3125 Ice and Snow Removal . . 101-430-3125-42250 Landscaping Materials (1,000.00) (483.60) (483.60) (516.40) (1,000.00) 48.36 - 101-430-3125-42290 Sand/Salt (50,000.00) ((00,429.79) (100,429.79) 50,429.79 (50,000.00) 200.86 101-430-3125-43150 Contract Services (10,000.00) (7,110.00) (7,110.00) (2,890.00) (10,000.00) 71.10 101-430-3125-44040 Repairs/Maint Eqpt (2,500.00) (7,809.68) (7,809.68) 5,309.68 (2,500.00) 312.38 3125 Ice and Snow Removal (63,500.00) (115,833.07) ((15,833.07) 52,333.07 (63,500.00) 182.41 3160 101-430-3160-43810 3160 Street Lighting Street Lighting Street Lighting 3200 Recycling (24,000.00) (23,404.97) (23,404.97) (595.03) (24,000.00) 97.52 (24,000.00) (23,404.97) (23,404.97) (595.03) (24,000.00) 97.52 GU - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 7 Account No Description Budget Amount Period Amt \IV Amount YTD Var Budgeted Amount Expended 101-430-3200-42100 Recycling Supplies (3,500.00) (921.21) (921.21) (2,578.79) (3,500.00) 26.32 101-430-3200-43090 Newsletter (4,000.00) (931.96) (931.96) (3,068.04) (4,000.00) 23.29 101-430-3200-44300 Miscellaneous (7,500.00) (5,284.32) (5,284.32) (2,215.68) (7,500.00) 70.45 3200 Recycling (15,000.00) (7,137.49) (7,137.49) (7,862.51) (15,000.00) 47.58 3250 Tree Program 101-430-3250-43150 Contract Services (10,000.00) (15,664.91) (15,664.91) 5,664.91 (10,000.00) 156.64 3250 Tree Program (10,000.00) (15,664.91) (15,664.91) 5,664.91 (10,000.00) 156.64 430 Public Works (499.333.00) (479,778.78) (479,778.78) (19,554.22) (499,333.00) 96.r 450 Culture, Recreation 5200 Parks & Recreation 101-450-5200-41010 Full-time Salaries (77,561.00) (66,653.00) (66,653.00) (10,908.00) (77,561.00) 85.93 101-450-5200-41030 Part-time Salaries (30,551.00) (20,558.62) (20,558.62) (9,992.38) (30,551.00) 67.29 10 1-450-5200-41210 P ERA Contributions (7.568.00) (5,607.79) (5,607.79) (1,960.21) (7,568.00) 74.09 101-450-5200-41220 FICA Contributions (6,703.00) (5,272.85) (5,272.85) (1,430.15) (6,703.00) 78.66 101-450-5200-41230 Medicare Contributions (1,568.00) (1,233.18) (1,233.18) (334.82) (1,568.00) 78.64 101-450-5200-41300 Health/Dental Insurance (14,044.00) (14,030.38) (14,030.38) (13.62) (14,044.00) 99.90 101-450-5200-41420 Unemployment Benefits (1,642_00) 0.00 0.00 (1,642.00) (1,642.00) 0.00 101-450-5200-41510 Workers Compensation (6,703.00) (7,551.00) (7,551.00) 848.00 (6,703.00) I 12.65 101-450-5200-42000 Office Supplies (300.00) 0.00 0.00 (300.00) (300.00) 0.00 101-450-5200-42120 Fuel, Oil and Fluids (3,000.00) 0.00 0.00 (3,000.00) (3.000.00) 0.00 101-450-5200-42150 Shop Materials (750.00) (177.35) (177.35) (572.65) (750.00) 23.64 101-450-5200-42160 Chemicals (1,000.00) (224.44) (224.44) (775.56) (1,000.00) 22.44 101-450-5200-42210 Equipment Parts (2,500,00) (1,806.79) (1,806.79) (693.21) (2,500.00) 72.27 101-450-5200-42230 Building Repair Supplies (500.00) (261.62) (261.62) (238.38) (500.00) 52.32 101-450-5200-42250 Landscaping Materials (3,500.00) (2,994.79) (2,994.79) (505_21) (3,500.00) 85.56 101-450-5200-42400 Small Tools & Minor Equipment (1,000.00) (465.97) (465.97) (534.03) (1,000.00) 46.: 101-450-5200-43210 Telephone (650.00) (438.42) (438,42) (211.58) (650.00) 67.44 101-450-5200-43310 Mileage (200.00) 0.00 0.00 (200.00) (200.00) 0.00 101-450-5200-43630 Insurance (5,500.00) (4,968.73) (4,968.73) (531.27) (5,500.00) 90.34 101-450-5200-43810 Electric Utility (10,164.00) (9,361.96) (9,361.96) (802.04) (10,164.00) 92.10 10I-450-5200-43840 Refuse (2,50(1.00) (2,187.57) (2,187.57) (312.43) (2,500.00) 87.50 101-450-5200-44010 Repairs/Maint Bldg (700.00) 0.00 0.00 (700.00) (700.00) 0.00 101-450-5200-44030 Repairs/Maint Imp Not Bldgs (4,000.00) (9,358.57) (9,358.57) 5,358.57 (4,000.00) 233.96 101-450-5200-44040 Repairs/Maint Eqpt (2.000.00) (118.63) (118.63) (1,881,37) (2,000.00) 5.93 101-450-5200 44120 Rentals - Buildings (5,000.00) (4,551.29) (4,551.29) (448.71) (5,000_00) 91.02 101-450-5200 44300 Miscellaneous (1.500.00) (154.00) (154_00) ' (1,346.00) (1,500.00) 10.26 5200 Parks & Recreation (191,104.00) (157.976.95) (157,976.95) (33,127.05) (191,104.00) 82.66 GL - Revenues and Exp. (03/03/2011 - 7:41 AM) Page 8 Account No Description Budget Amount Period Amt YTD Amount YTD Var Budgeted Amount Expended 450 Culture, Recreation (191.104.00) (157,976.95) (157,976.95) (33,127.05) (191.104.00) 82.66 493 Other Financing Uses 9360 Transfers Out 101-493-9360-47200 Transfers Out (118,850.00) (126,850.00) (126,850.00) 8.000.00 (118,850.00) 106.73 9360 Transfers Out (118,850.00) (126,850.00) (126,850.00) 8,000.00 (118,850.00) 106.73 493 Other Financing Uses (118,850,00) (126,850.00) (126,850.00) 8,000.00 (118,850.00) 106.73 Expense (2,849,011.00) (2,758,426.40) (2,758,426.40) (90,584.60) (2,849,011.00) 96.82 I 01 General Fund 0.00 161,212.95 161,212.95 (161,212.95) 0.00 Revenue Total: Expense Total: Report Totals: 2,849,011.00 2,919,639.35 2,919,639.35 (2,849,011.00) (2,758,426.40) (2,758,426.40) 0.00 161,212.95 161,212.95 (70,628.35) 2,849,011.00 102.47 (90,584.60) (2,849,011.00) 96.82 (161,212.95) 0.00 0.00 Interest $ 10,000 Interest Village Loan $ 40,00e Medical Ins. Acct 21706 Corr. $ 20,000 Additional Payable ($ 5,000) $226,212.95 * Will increase internal loan from General Fund to Village Fund GL - Revenues and Exp. (03/03/2011 - 7:4 I AM) Page 9 Possible 2011 Opportunity Budtet items General Fund Reserves Capital Improvement Fund (unspecified) Software Upgrade — Finance Department Software Purchase — Constituent Issues Tracking (or w/ Planning Department) Paid Intern for City Hall/Clerk (Laser Fiche) Funding of Employee Bonus Program Other Specific Capital Items: Utility Fund Transfer — Water, Waste Water or Storm Water Participation in Regional Economic Development Partnership (Itasca Group) Software Upgrade — Planning Department Paid Internship for Planning Department Outside Support for Planning Efforts Software for Public Works Department for Tracking Municipal Signs & Assets Other Specific Operating Items: !TY OF LAKE ELMO BUDGET AD U TA ENT 7 2010 DATE: April 5th, 2011 ACTIVITY # 2011-003 DESCRIPTION: 2011 Participation in Regional Economic Development Partnership TYPE OF ACTIVITY: TRANSFER OF FUNDS FROM ACCOUNT # 101-000-0000-10100 AMOUNT: $ 5,000 TO ACCOUNT # 101-410-1110-44380 AMOUNT: $5,000 PURPOSE: 2011 Participation in Regional Economic Development Partnership BUDGET ADJUSTMENT/DESIGNATION FROM ACCOUNT # PURPOSE: DESIGNATION/NEW ACCOUNT# OTHER AMOUNT: $ FROM ACCOUNT # AMOUNT: PURPOSE: City Approval: Honorable Dean Johnston, Mayor Bruce Messelt, Administrator (on Behalf of City Council) (Attest) CITY OF LAKE YOR & :CQUNCIL, CO UNICkPON DATE: REGULAR ITEM #: MOTION 4/05/2011 12 AGENDA ITEM: Consideration of Amending Water Rates on Large Commercial Customers SUBMITTED BY: Tom Bouthilett, Finance Director THROUGH: Bruce A Messelt, City Administrator REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council affirmatively consider directing City staff to further evaluate and prepare for Council review possible changes to the City's Water rate structure to address identified concerns with respect to large Commercial water users. The suggested motion is as follows: SUGGESTED "Move to direct City staff to further evaluate and prepare for MOTION: Council review possible changes to the City's Water rate structure to address identified concerns with respect to large Commercial water users." STAFF REPORT: The City's adopted Water Conservation Rates have been in place for approximately 1 year. Recently, some large commercial water users have reported significant increases in water bills, potentially despite increased conservation efforts. Attached for Council review is a preliminary comparison of pre- and post- conservation rate bills for the month of September (2009 versus 2010). City City and utility staff would like Council direction to further investigate this classification of water user and determine if a disproportionate impact has been placed on these water users. In particular, the following steps are recommended: • Evaluation of large commercial water users by amount of water utilized and across a longer timeframe; • Survey of comparable water systems (but not necessarily limited to neighboring water systems) as to rate structures and any distinct commercial rate structures; • Analysis of domestic water use versus irrigation use on identified disparities; -- page 1 -- City Council Meeting Consideration of Amending Water a s on Large Commercial Customers April 5 tli, 2011 Regular Agenda Item # 12 Discussion with the State of Minnesota with respect to water conservation requirements on large commercial water users; and Preparation for Council consideration of any proposed Ordinance changes or alternatives to the current water rate structure for large commercial water customers. RECOMMENDATION: It is respectfully requested that the City Council affirmatively consider directing City staff to further evaluate and prepare for Council review possible changes to the City's Water rate structure to address identified concems with respect to large Commercial water users. The suggested motion is as follows: "Move to direct City staff to further evaluate and prepare for Council review possible changes to the City's Water rate structure to address identified concerns with respect to large Commercial water users." Alternatively, the City Council does have the authority to table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion or resolution prior to taking action. If the latter us undertaken, the suggested motion would be as follows: "Move to direct City staff to further evaluate and prepare for Council review possible changes to the City's Water rate structure to address identified concerns with respect to large Commercial water users [as agreed upon at tonight's meeting]." ATTACHMENTS: Commercial Water Conservation Rate Impact Assessment SUGGESTED ORDER OF BUSINESS (if removed from the Consent Acrenda): Questions from Council to Staff ....,..... ........ ......... , .......... , Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion ..... .................. ....................... ...... ,........ Mayor & City Council - Discussion Mayor Facilitates - Action on Motion Mayor & City Council page 2 -- |retProperties [[Tenarninnesota Crossroad Collision Equity Comm. Management Machine Shed VVi|dvvnodLodge North Wlarq NorthK4arq jiUK8oes NorthyWanq 8rennerBan| Rasmussen College Lee -Casey Farmers Insurance DanGetych Legacy Asset Proper -ties Prestige Planning Darrel QRobin Giguere River City Holding De Ber&Associates Pau|Yang Reding &Pi|ney steven Hancock Bachman Clinic Property ]DZB|ack ]DIB|ack River City Bldg Management S.&K4iUer NorthK4arq NorthK4arq North Marq Sep-09 Domestic 318,000 4,00 39,120 32,000 509,800 887,400 33,000 26,279 23,000 192,000 33,000 2,000 1,000 2,000 4,000 3,000 6,000 8,000 2,000 7,360 2,000 17,000 6,000 1S'UOU 2,000 11,071 3,000 Sep-09 Irrigation 277,000 400,000 325,000 425,624 967,000 487,166 1,031,000 1,849,000 1,159,000 377JK]U I21'OU0 CityufLake Elmo Amount Billed $1,894.50 $l'3O2.4O $146.27 $I'1S6.7O $1'SOS.38 $4`l2O,37 $3,15[i0O $1,641.67 $121.30 $4`IO648 $6,377.10 $],745.ZO $31.20 $28.10 $31.20 $37.40 $34.30 $4].00 $49.80 $31,20 $47.82 $31.20 $77.70 $43.60 $7l-SO $31.20 $59.32 $34.30 $1,19].7O $679.10 $/1000 ga Is $ 3.18 $ 3.22 $ 3.74 $ 3.24 $ 3.15 $ 3.14 $ 3.15 $ 3.20 $ 5.27 $ 4.08 $ 3.12 $ 3.14 $ 15,60 $ 28.10 $ 15.60 $ 935 $ 11.43 $ 7.27 $ 6,23 $ 15.60 $ 6.50 $ 15-6O $ 4.57 $ 7.Z/ $ 477 $ 15.60 $ 5.36 $ 11.43 $ ].17 $ 3.22 Sep-0 Sep-10 Domestic Irrigation 358,000 I20,000 6,00 383,000 59,060 33,000 131,780 4641900 887,400 383,061 38,000 529'000 39,479 I87'5I6 37,000 503,000 867,000 204`000 954,000 43'000 432,000 21000 2,000 1,000 4,000 5,000 4,000 8,000 3,000 6,000 4,000 18,000 6,000 4,000 31,000 11,071 3,000 I9O/]O0 209,645 Amount % Billed $/1000gab Change 3,396.50 $ 5.88 85% 2,352.55 $ 6.05 8896 237.14 $ 4.02 7Y6 805.65 $ 4.89 5196 2,841.60 $ 6.11 9496 7,897.50 $ 6.2I 9896 3,406.60 $ 6.01 91% 1'843'49 $ 5.63 7696 3,753.90 $ 6.05 15% 3,771.45 $ 4.35 796 7,166.50 $ 6.19 98V6 2,79460 $ 5.88 8796 31.10 $ 1I55 0Y6 31.10 $ 15.55 -45YG 28.05 $ 28.05 8096 3720 $ 9.30 -1% 4025 $ 8.05 -30Y6 37.I0 $ 9.30 28% 49.40 $ 618 '196 34.15 $ 1138 -2796 43.30 $ 7.22 1196 37.20 $ 930 -40% 80.35 $ 4.46 '2Y6 4I30 $ 7.22 -1Y6 37.20 $ 9.30 9596 I2I'46 $ 3.95 '7596 58.77 $ 5.3I -196 3415 $ 11]8 O% 1,70475 $ 5.88 06% 1,182.44 $ 5.64 75% (Old Village ' Be|nvx Cedar Pet Clinic R&RIndustries Gerbitz KichardKosman Dennis Lacroix Lake Elmo Repair Fury Motors Lake E|nnn Oil Gurnnan`s Te|e/oerty& Process Control Lake Elmo Inn Thmn Te|emerty8'Process Control St. Croix Sensory KDVVv|an Investments Lake Elmo Barber VVangoTango Fine|ineArchitecture JP Homes Lake Elmo Inn Lake Elmo Elementary Christ Lutheran Church Brookfield || HagstonmProperties Wood Pro Lake Elmo Bank J.P.8ush Browning &Wolf Lawson Marshall 8. Mcdona|d Hagbeq8K8arket Village Hair Care 13290 $66.I0 $ 4.98 2I040 $93.3I $ 4.23 7000 $46.70 $ 667 1900 $30.88 $ 16.26 55000 $195.50 $ 3.55 10450 $57.40 $ 5/49 44300 $162.33 $ 3.66 15589 $73.33 $ 4.70 54150 $223.89 $ 3.49 14329 $69.42- $ 4.84 154000 $50I40 $ 3.25 5700 $42.67 $ 7.49 17000 $77.70 $ 4.57 3000 $34.30 $ 11.43 6000 $43.60 $ 7.27 4000 $37.40 $ 9.35 34200 $131.0I $ 3.83 2000 $31.20 $ 15.60 20000 $87.00 $ 4.35 250823 $QOISS $ 3.I0 70500 $243.55 $ 3.45 112000 $369.10 $ 3.33 12630 $64.15 $ 5.08 10000 $56.00 $ 5.60 8980 $52.84 $ 5.88 378800 $1,199.28 $ 3.17 QOOO $49.80 $ 6.23 87000 $294.70 $ 3.39 13930 214000 $756.58 $ 3.32 48000 $173-00 $ 3.62 11025 $59.18 $ 5.37 , � Gil 13580 8163 7000 88300 9650 33901 8055 174000 5780 17000 yUDO 4000 4000 38780 16000 260226 63450 172000 9850 13759 8082 197800 ZOOO 51000 12537 42000 9922 66.42 49.90 4635 $ 361.20 $ 54.43 $ 133.18 $ 49.57 $ 950.75 $ 42.63 $ 77.15 $ 52.45 $ 37.20 $ 37.20 $ 121.64 73.95 1,511.22 258.65 937.75 55.04 66.97 49.65 1,105.45 31.10 197.65 1,748.49 163.15 55.26 4.89 -Z% 6.11 44% 6.62 4.09 5.64 3.93 615 5.46 7.38 4.54 5.83 9.30 9.30 3'95 4.62 5.81 4.08 5.45 5.59 4.87 §.14 5.59 15.55 3.88 5.84 3.88 5,57 G% 81% lg%°�/ 64% lO% -1396 4% 7796 150% 14% 76% 7% 4% Retail Construction 48000 $173.80 $ 3]62 86000 $ 378.75 $ 4.40 22% : Brovvning/�VVo� 197000 $635.70 $ 3.23 ' 19I000 $ 1,067.75 $ 5.56 72% Twin Gables 204008 $657.40 $ 3.22 125000 $ 632.25 $ 5.06 57Y6 Feuerhe|noLan�er 140O� �68.4O � 4.�� 1300O $ 64.65 $ 4.97 2Y6 Prairie Ridge LLC 4000 $37.40 $ 9.35 2000 $ 31.10 $ 15.55 66% Conservative Congregational 3000 $94.30 $ 11.43 J 3000 $ 34.l5 $ 1138 096 DPR5ervices 1000 $28.10 $ 28.10 1000 $ 28.05 $ 28.05 0Y6 Prairie Ridge LLC 2000 $31-20 $ 15'80 2000 $ 31.10 $ 15.55 096 Keats Group 1000 $I8.10 $ 28'I0 IUOV $ 31.10 $ 15.55 -459& 8|nneyLed|n 1000 $I8.10 $ 28.10 I000 $ 31.10 $ 15.55 -459& Tachney Roofing & Siding 2000 $31.I0 $ 15.60 3000 $ 34.15 $ 11.38 -1776 Gnabn«vskiDDS 3000 $34.30 $ 11.43 ]OOO $ 34.15 $ 11.38 096 JPG & Associates 1000 $28.10 $ 28'10 3000 $ 34.15 $ 11.38 -5996 Hi|pbch[hiroproctic 2000 $31.20 $ 15.60 2000 $ 3120 $ 15.55 096 Total 4,176'666 7,722,790 $ 39,998.71 $ 3.36 4,048,745 5,556,932 $ 54,918.95 $ 5.72 7096