The URL can be used to link to this page

Home My WebLink About01-04-2011 CCMPCity of Lake Elmo 3800 Laverne Avenue North January 4, 2011 6:30 p.m. — Social Gathering to Recognize Outgoing & Incoming Council Members 7:00 p.m. — Regular Meeting CALL TO ORDER A. POSTING OF THE COLORS & PLEDGE OF ALLEGIANCE B, OATH OF OFFICE FOR NEW COUNCIL MEMBERS C. INVOCATION D. ATTENDANCE: Johnston Emmons Park Pearson Smith E. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) F. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) G. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) H. ACCEPT MINUTES: None PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. 1. Recognition of outgoing Council Member Steve DeLapp 2. Recognition of and Moment of Silence for Bud Talcott, MAC Member CONSENT AGENDA: (Items are placed on the consent agenda by city staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 3. Authorize Timely Payment of Payroll and Disbursements — JAN 5-24, 2011 4. a. Adopt 2011 City Calendars: a. City Council Meetings and Workshops b. Planning Commission Meetings c. Park Commission Meetings d. MAC Commission Meetings 5. Designation of Official Newspaper 6. Appointment of 2011 City Officials: a. City Engineer — Jack Griffin, TKDA b. City Attorney — Dave Snyder, Eckberg & Lanuners c. City Auditor — Steve McDonald, Abdo, Eick & Meyers d. Financial Advisor — Joe Rigdon, KDV 7. Designation of Official Depositories & Signatories K. REGULAR AGENDA: (Items are placed on the consent agenda by city staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 8. Appointment of Deputy Mayor 9. Update on 50th Street and Kimbro Avenue 10. Approve 2011 Fee Schedule K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Engineer • Planning Director L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** AYOR & COUNCIL COMMUNICATION DATE: REGULAR ITEM #: PRESENTATION 1/04/2010 AGENDA ITEM: Presentation for Outgoing City Council Member Steve DeLapp SUBMITTED BY: Mayor and City Council THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: - NA SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council conduct a brief presentation, led by Mayor Johnston, to honor outgoing Council Member Steve DeLapp for his service on the City Council. BACKGROUND INFORMATION & STAFF REPORT: With the consent of the City Council, the City has prepared a brief presentation to honor outgoing Council Member Steve DeLapp for his service on the City Council. The following are the proposed activities for tonight's presentation: • Pre -meeting Coffee and Cake (6:30 PM— City Council Chambers) • Reading of Proclamation by Mayor Johnston • Presentation of Gift to Mr. Steve DeLapp • Other Comments by Mayor & Council Members • Comments by Mr. DeLapp • Formal Thanks via Applause RECOMMENDATION: It is respectfully recommended that the City Council conduct a brief presentation, led by Mayor Johnston, to honor outgoing Council Member Steve DeLapp for his service on the City Council. ATTACHMENTS,: None (to be distributed at the City Council Meeting) — page 1 -- City Council Meeting Presentation i ,)utgoing Council Member DeLapp January 4th, 2011 Regular Agenda Item # 1 SUGGESTED ORDER OF BUSINESS: Introduction of ItemMayor Presentation Mayor Council Comments....-- ............. .......... ....... ...... . ...... Mayor Facilitates Mr. DeLapp Comments.......................................................... Mayor Facilitates Formal Thanks Mayor Facilitates AYOR & COUNCIL COMMUNICATION DATE: REGULAR ITEM #: RECOGNITION 1/04/2010 AGENDA ITEM: Recognition of Mr. Bud Talcott for Services to the City of Lake Elmo SUBMITTED BY: Mayor and City Council THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council conduct a brief recognition, led by Mayor Johnston, to honor the family and memory of Mr. Bud Talcott for his service to the City of Lake Elmo. BACKGROUND INFORMATION & STAFF REPORT: With the consent of the City Council, the City has prepared a brief recognition to honor the family and memory of Mr. Bud Talcott for his service to the City of Lake Elmo. The following are the proposed activities for tonight's recognition: • Pre -meeting Coffee and Cake (6:30 PM— City Council Chambers) • Reading of Proclamation by Mayor Johnston • Presentation of Flowers to Family of Mr, Talcott • Comments by Mayor & Council Members • Reading of the Athenian Oath by City Clerk • Recognition via a Moment of Silence • Final Words of Thanks by Mayor Johnston RECOMMENDATION: It is respectfully reconunended that the City Council conduct a brief recognition, led by Mayor Johnston, to honor the family and memory of Mr. Bud Talcott for his service to the City of Lake Elmo. ATTACHMENTS: None (to be distributed at the City Council Meeting) -- page 1 -- City Council Meeting Recognition of Mr. Bud Talcott January 4th, 2011 Regular Agenda Item # 2 SUGGESTED ORDER OF BUSINESS: Introduction of Item Mayor Proclamation & Presentation ..... .................... ......... . .......... Mayor Council Comments ....... ..... .................. Mayor Facilitates Athenian Oath City Clerk Moment of Silence and Final Words of 'Thanks Mayor -- page 2 -- r - CITY OF LAKE ELMOMAYOR & COUNCIL COMMUNICATION DATE: 12/14/2010 CONSENT ITEM #: 3 MOTION as part of Consent Agenda AGENDA ITEM: Authorize Timely Payment of Payroll and Disbursements for the time period of January 5th-24th, 2011 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Attorney SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to authorize timely payment of payroll and disbursements for the time period of January 5th-24th, 2011. No City Council meeting will be held during this period and some payments may need to be processed during this interim. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION & STAFF REPORT: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. City staff routinely complies and reviews all claims in order to ensure compliance with City budgetary and fiscal policies and Council direction. RECOMMENDATION: It is recommended that the City Council authorize as part of tonight's Consent Agenda the Mayor and City Administrator to execute any timely payment of payroll and disbursements required during the January 5th through January 24th, 2011 time period. A full rectification of all activities will be provided for City Council review at its January 25th, 2011 meeting. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to authorize the Mayor and City Administrator to execute timely payment of Payroll and Disbursements during the January 5th-24th, 2011 thneframe, as presented [and modified] herein." City Council Meeting Authorize Timely ment ofPayroll and Disbursements January 4th, 2011 Consent Agenda Item #3 ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion....... ....... ....... ............................... ...... Mayor & City Council Action on Motion Mayor Facilitates --page2-- CITY OF LAKE ELMO AYOR St COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: CONSENT ITEM #: MOTION Adopt 2011 City Calendars Sharon Lumby, City Clerk Bruce Messelt, City Administra. o City Staff 1/04/2011 4 as part of Consent Agenda SUMMARY AND ACTION REOUESTED: Pursuant to state statute, the City Council is asked to adopt the official 2011 City Calendars for the City Council and its three standing Committees. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City must adopt an official calendar of public meetings and other public forums (i.e. workshops), in accordance with state statutes and City policies. Minnesota open meeting laws also require such notification for standing Committees of the City. Thus, the following four Calendars are presented for Council consideration and approval: a) City Council Meetings and Workshops b) Planning Commission Meetings c) Parks Commission Meetings d) Maintenance Advisory Commission Meetings Additional changes to the Council Calendar can be undertaken, as needed, on a case -by -case pursuant to the same requirements. STAFF REPORT: City staff has prepared the attached proposed 2011 Calendars. Please note the suggested changes for January, as the second Tuesday falls close to Martin Luther King Jr. Day and the current projected Agenda is rather light. In addition to moving the Workshop by one week, the second Regular Meeting would then be scheduled for January 25th. -- page 1 — City Council Meeting ' Adoption of 2011 City Calendars January 4th, 2011 Consent Agenda Item # 4 RECOMMENDATION: It is recommended that the City Council approve the proposed City Calendars as part of the overall approval of the Consent Agenda. Alternatively, the City Council may elect to remove this item from the Consent Agenda, discuss and modify as desired, and amend the proposed motion or provide staff specific direction with preparation of the 2011 Calendars. If done so, the suggested motion would be as follows: 'Move to adopt the 2011 City Calendars as presented [and modified at tonight's meeting] ATTACHMENTS: Proposed 2011 City Calendars a) City Council Meetings and Workshops b) Planning Commission Meetings c) Parks Commission Meetings d) Maintenance Advisory Commission Meetings SUGGESTED ORDER OF BUSINESS (if removed from Consent Aeenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- 2011 CALENE -.LR OF LAKE ELMO CIT' JOUNCIL MEETINGS AND WORKSHOPS* (The Mayor and Council have the right to add or cancel meetings.) January 4 — City Council January 11 — Workshop January 18 — No meeting/MLK holiday January 25 — City Council February 1 — City Council February 8 — Workshop February 15 — City Council March 1- City Council March 8 — Workshop March 15 — City Council April 5 — City Council April 12 — Workshop April 19 — City Council May 3 — City Council May 10 — Workshop May 17 — City Council June 7 — City Council June 14 — Workshop June 21 — City Council July 5 — City Council July 12 - Workshop July 19 — City Council November 1 — City Council November 8 - Workshop November 15 — City Council December 6 — City Council December 13 - Workshop December 20 — City Council August 3 — City Council (Wednesday -date changed for National Night Out) August 9 — Workshop August 16 — City Council September 6 — City Council September 13 — Workshop September 20 — City Council October 4 — City Council October 11 — Workshop October 18 City Council *7:00 p.m. City Council meetings 6:30-8:30 p.m. Workshops CITY OF LAKE ELMO PLANNING COMMISSION 2011 MEETING SCHEDULE 2010 January 10 Monday January 24 Monday Annual Meeting E February 14 Monday February 28 Monday March 14 Monday March 28 Monday April 11 Monday April 25 Monday May 9 Monday May 23 Monday June 13 Monday June 27 Monday July 11 Monday July 25 Monday August 8 Monday August 22 Monday September 12 Monday September 26 Monday e io October 12 Wednesday (Due to Monday Holiday) October 24 Monday November 14 Monday November 28 Monday of 0 cers December 12 Monday December 28 Wednesday (Due to Monday Holiday) Tentative Due to Holiday Season Sharon Lumby Subject: FW: 2011 Calendar of Park Commission meetings 2011 Calendar of Park Commission meetings The commission established a 2011 meeting schedule at their last meeting. All are the 3rd Monday with the exception of January and February. The third Monday of those months fall on national holidays. Wednesday, January 19 Wednesday, February 16 Monday, March 21 Monday, April 18 Monday, May 16 Monday, June 20 Monday, July 18 Monday, August 15 Monday, September 19 Monday, October 17 Monday, November 21 Monday, December 19 651 233-5404 2011 CALENDAR OF MAINTENANCE ADVISORY COMMITTEE MEETINGS The MAC will meet quarterly and dates will be determined on an as -needed basis. AYOR& COUNCIL COMMUNICATION DATE: 1/04/2011 CONSENT ITEM #: 5 MOTION as part of the Consent Agenda AGENDA ITEM: Designation of Official Newspaper for 2011 SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A. Messelt, City Administrato REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to designate the Oakdale -Lake Elmo Review as the City's official newspaper for 2011, with the Pioneer Press designated as the official backup newspaper. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFIORMATION & STAFF REPORT: Three newspapers are potential candidates for the City's Official Newspaper: The Oakdale -Lake Elmo Review, the Stillwater Gazette and the St. Paul Pioneer Press, From both a financial and timeliness perspective, City staff has been comfortable utilizing the Oakdale -Lake Elmo Review as its official designated paper. In the interest of these considerations, as well as service and circulation within Lake Elmo, it is respectfully recommended that the City Council consider designating the Oakdale - Lake Elmo Review newspaper as the City's Official Newspaper for 2011, pursuant to State Statutes, Under unique circumstances when the City needs to get a quicker turn around for a publication to serve property owners and/or to meet the specific statutory or regulatory deadlines, the Pioneer Press gives the City a two-day turn around time for publication that may be unexpected and time sensitive. RECOMMENDATION: Based upon the above background information and Staff Report, it is respectfully recommended that the City Council approve as part of tonight's Consent Agenda designation of the Oakdale -Lake Elmo Review as the City's official newspaper for 2011, with the Pioneer Press as the official backup newspaper. -- page 1 -- City Council Meeting Desindon of Official Newspaper for 2011 January 4th, 2011 Consent Agenda Item # 5 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. While tabling this item is not recommended, the Council may elect to amend the recommended motion. If done so, the appropriate action of the Council following such discussion would be: "Move to designate the as the official newspaper for 2011 and designate the as a back up official newspaper on an as -needed basis." ATTACHMENTS: 1. Proposal from Lillie Suburban Newspapers, Inc. (Oakdale -Lake Elmo Review 2. Proposal from Stillwater Gazette 3. Proposal from Pioneer Press SUGGESTED ORDER OF BUSINESS af removed from the Consent Aeendal: Questions from Council to Staff Mayor Facilitates Call for Motion Mayor Sc. City Council Discussion Mayor Sc. City Council Action on Motion Mayor Facilitates -- page 2 -- Sharon Lu��by From: K8orKBerh [ beni ] Smmb Monday, December 27.2O1O10:33AM To: Sharon Lumby SProposal foLegal Newspaper 2D11-City ufLake Elmo Attachments: Audit Report,pdf Sharon Lunlby.City Clerk City ofLake Elmo 38OOLaverne Avenue Lake Elmo, MIN 55042 Dear Sharon: Thank you for notifying me of the City of Lake Ehno'a wish to receive a bid from the Stillwater Gazette for the publication of its Legal Notices. I appreciate the opportunity to respond, and the Gazette does request consideration tobe the :ib/'slegal newspaper for the year 2O11, The Gazette's 3 days per week publication schedule gives Lake Elmo government many options for presenting its legal advertising tothe public in a timely manner. In addition, the Gazette continues to offer growing number ofpaid o/nzu|oUoO newspapers distributed within the city. In addition, Lege|w are posted onthe Gazette's VVebn|te. Be|mm, please find information corresponding to your numbered questions. 1.Stillwater Gazette 2.American Community Newmpopero, LLC 3. 1931 Curve Crest Blvd, OU|kwahar, MIN 55082 4. Distributed in 8U|kyakar, Lake E|mo, Oak Park Heights, Bayport Stillwater Township, Baytown Township, Afton, Lakeland, Woodbury, Grant, Marine on St. Croix, Hugo, Somerset, WI, Houlton, WI, New Richmond, WI, Hudson, W1 5. Newspapers are carrier delivered on foot, via motor routes, and by mail O.vvYvw.sd||wabenoazette.corn All Legal publications are available on-line as a service bzour readers. 7. Stillwater Gazette Published Wed, TUuns' Fri. Valley Life published every Saturday. 8. Legal Publications are accepted up unU| 10amthe day before publication 9. Cont per column inch = $3.10 10A. Distributed inStillwater, Lake Elmo, Oak Park Heights, Bayport Stillwater Township, Baytown Township, Afton, Lakeland, Woodbury, Grant, Marine on St, Croix, Hugo, Somerset, WI, Houlton, WI, New Richmond, WI, Hudson, WI 1QB. Currently have 101 subscribers in city of Lake Elmo. 1 OC 2,106 Stillwater Gazette Valley Lifes are distributed free of charge to homes in Lake Elmo via motor carrier. Gazette's are also available at local convenience stores. 11. C|rcAudit info attached 12. 2 - 5 stories or features per week are Lake Elmo oriented. The Gazette would appreciate the opportunity to serve the City of Lake Elmo by publishing its Legal Notices and Minutes. If you have any questions, or are in need of additional information, please contact me. Thank you. 1 Sincerely, Mark Berriman Publisher Stillwater Gazette 193 I Curve Crest Blvd. Stillwater, MN 55082 Office: (651) 796-1116 Fax: (651) 439-4713 E-mail: mberrimanaenbabers.com Web Site: www.stillwater2azette.com "In the Community, With the Community, For the Community" Certified Audit of Circulations ewspaper Publisher's Statement VALLEY LIFE (TMC) STILLWATER GAZETTE Daily (Mon -Fri) with Wed. TMC STILLWATER (WASHINGTON COUNTY) MINNESOTA TOTAL AVERAGE CIRCULATION FOR THE SIX MONTH PERIOD ENDED MARCH 31, 2008 TYPE OF PUBLICATION: Community Newspaper FREQUENCY: Daily & TMC LOCATION: Stillwater, Minnesota PUBLISHED BY: Minnesota Sun Publications ESTABLISHED: 1870 Web: www.stillwatergazette.com Circulation Data 1. TOTAL AVERAGE DISTRIBUTION A. Paid 1) Home Delivery 2) Mail Subscriptions 3) Single Copy Sales 4) Employee Copies 5) Newspaper in Education 6) Bulk Paid Circulation B. Other Paid* 1) Home Delivery 2) Single Copy Sales 3) Newspaper in Education 4) Event Sales 5) Bulk Total Other Paid Total Paid C. Unpaid Distribution* 1) Home Delivery 2) Mail 3) Residential Bulk 4) Non -Residential Bulk 5) Samples D. Total Unpaid Distribution Total Distribution (sum of A,B,C) *See paragraph 4 for distribution explanation Mon -Fri 2,631 1,339 362 277 104 38 50.9 13.8 10.5 4.0 1,4 2,120 80.6 2,120 80,6 22 12 477 0.8 0.5 18.1 511 19.4 2,631 100.0 CONTACT INFORMAPON: 1931 Curve Crest Blvd. Stillwater, Minnesota 55082 Tel: (651) 439-3130 Fax: (651) 439-4713 Mark Berriman, Publisher David Mooney, Circulation Executive Wed.-TMC 20,484 1,340 361 258 104 28 6.5 1.8 1.3 0.5 0.1 2,091 10.2 2,091 10.2 17,774 475 144 86.8 2.3 0.7 18,393 89.8 20,484 100.0 2. Average circulation and distribution by quarter; 44 Mon -Fri Quarter Ended Paid Unpaid Circulation 12-31-2007 2,124 529 03-31-2008 2,117 494 Wed.-TMC 2,653 2,611 Quarter Ended Paid Unpaid Circulation 12-31-2007 2,104 18,440 20,544 03-31-2008 2,078 18,346 20,424 3. Publisher's policy, subscription rates, other information concerning report Policy is to publish a paid daily community newspaper Monday through Friday and a free weekly TMC. The Stillwater Gazette is printed in photo offset and broadsheet size. Advertising is sold separately or in combination with the Valley Life TMC. Regular Subscription Rates: Carrier home delivery: $32.50 for 3 months; $58.50 for 6 months; $99.50 for 1 year, Mail within MN: $37.00 for 3 months; $69 00 for 6 months; $119.00 for 1 year. Senior Subscription Rates: Carrier home delivery: $27.50 for 3 months; $53.00 for 6 months; $89.00 for 1 year. Mail within MN: $34.00 for 3 months; $61.50 for 6 months; $108.00 for 1 year. The Stillwater Gazette was not published on December 25, 2007 and January 1, 2008 due to the holidays. 4. Explanatory/additional data Paid Section TMC - Consists of free copies of Valley Life inserted into the paid daily Stillwater Gazette. Unpaid home delivery (Item 1C1) - A single copy which is normally rubber -banded or plastic wrapped and delivered at the entrance door, yard, or driveway of a single family dwelling; or a single copy placed at the entrance door of an individual unit in apartment and condominium buildings and row houses. Unpaid non-residential bulk (Item 1C4) - Carrier Delivery of five or more copies placed at transient locations, including stores, restaurants, motels, public buildings, shopping centers and copies placed in street boxes and display racks at high traffic locations. Number of copies is subject to weekly adjustment reflecting seasonal and other changes in demand. 6. Field verification of publisher's delivery system As part of its auditing procedures, CAC conducted an Independent field verification between the dates of April 11 and April 16, 2008, to determine the degree of household coverage of the publisher's delivery system. The field verification was conducted through telephone interviews with adult members of a random selection of households within the publisher's defined circulation area. Respondents were asked if they regularly receive Valley Life (TMC). If "No'', they were also asked if the household ever requested that delivery be stopped. Findings indicate that the publisher's delivery system reaches 96.3% of its defined market. The field verification has a margin of error of plus/minus 1.9% at a 95% confidence level. Notice to users of this statement This unaudited Publisher's Statement has been compared with the previous Audit Report. It will be included in the next Annual Audit conducted by Certified Audit of Circulations, Inc. r..... Lillie Suburbi Newspapers, Inc. December 14, 2010 Sharon Lumby, City Clerk City of Lake Elmo 3800 Laverne Ave Lake Elmo MN 55042 Sharon, 2 0 1 5 E, Seventh Avenue North51Ra.u.1,M.N1 55 1 09 •"'.7 (551)„ 77',4'68'0 0 DEC 1 -6 7.11ii1 Here is the information you requested regarding your RFP for Legal Newspaper for the City of Lake Elmo. 1) Name of Paper: Oakdale -Lake Elmo Review 2) Owner of Paper: Lillie Suburban Newspapers 3) Legal Location of Newspaper: Main Office is 2515 E 7th Ave. N. St. Paul MN 55109 4) Area of Distribution: The Oakdale -Lake Elrno Review is distributed throughout the cities of Lake Elmo and Oakdale. 5) Distribution Method: City of Lake Elmo Distribution a. Direct Mail: 583 papers. b. Motor Route: 900 papers c. Subscriptions Direct Mail: 29 papers d. Bulk Drops: 60 papers 6) Web Access for the Public: www.oakdalelakeelmoreview.com 7) Publication Schedule: The Oakdale -Lake Elmo Review is diStributed once a week on a weekly basis 52 weeks per year. The primary distribution days are Tuesday/Wednesday. 8) Deadlines for Accepting Notices for Publication: 3PM Friday for publication the following week. 9)_Cost Per Column Inch Per Publication: $3.75 for first insertion. $3.55 for additional insertions . 1 I I II II I I Ramsey County Review • Maplewood Review • Oakdale -Lake Elmo Review • Review Perspectives New Brighton Bulletin • Shoreview Bulletin • St.Atithony Bulletin • South-West Review Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review lipPP°' Lillie Still ..'ban Newspapers, Inc, 1 2515 E. Seventh Avenue North St. Paul, MN 55109 (651) 777-8800 10) Distribution: a) Distribution Area: Throughout Lake Elmo b) Subscribers in City of Lake Elmo: 29 paid subscribers.* *The Oakdale -Lake Elmo Review is a legal newspaper, not a shopper. It is distributed throughout Lake Elmo and is not subscriber based, however subscriptions are available. c) Number of None Subscriptions Papers Delivered in City of Lake Elmo: Mailed: 612 Motor Route: 900 Drop Route: 60 Areas of distribution and distribution method: Currently we deliver 1,572 newspapers to the city of Lake Elmo comprised of 612 direct mail, 900 motor routes and 60 retail drops. This gives us the most complete and comprehensive coverage in the City of Lake Elmo. 11) Most Recent Audited Circulation: Attached, 12) Estimated Number of News Stories on Lake Elmo in the Oakdale -Lake Elmo Review: Typically more than one staff written news articles per week, plus numerous submitted community events, bulletin board items, faith articles, events and letters to the editor. Sincerely, Ted H. Lillie Jeff Enright Publishers 111 1 1 1111 11 11111111111 11111 Ramsey County Review • Maplewood Review • Oakdale -Lake Elmo Review • Review Perspectives New Brighton Bulletin • Shoreview Bulletin • St.Anthony Bulletin • South-West Review Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review ANNUAL AUDIT REPORT Oakdale -Lake Elmo Review CIRCULATION DATA FOR ISSUE DATE: DISTRIBUTION ANALYSIS BY COUNTY: 03/11/2009 COUNTY NAME WASHINGTON COUNTY MISCELLANEOUS TOTAL GROSS DISTRIBUTION LESS TARGET (BULK) RETURNS TOTAL QUALIFIED CIRCULATION ---ESRI Business Information Systems - ZIP CODE COMMUNITY (NO ZONE ASSIGNED) 65126 SAINT PAUL POPULATION/HOUSEHOLDS AVERAGE HOUSEHOLD SIZE MEDIAN HOUSEHOLD INCOME RACE"' HISPANIC ORIGIN"' 55042 LAKE ELMO POPULATION/HOUSEHOLDS AVERAGE HOUSEHOLD SIZE MEDIAN HOUSEHOLD INCOME RACE*** HISPANIC ORIGIN" COUNTY U,S. COUNT INDEX` INDEX' 28,928 / 11,438 2.60 92.6% 96,2% $69,473 84,2% 167.9% 90%-W 3%-B 3%-A 4%-0 HO: 4% 6,769 / 3,030 2,90 107,4% 111,5% $99,228 120.25 239,9% 95%-W 1%-B 2%-A 2%-0 HO: 2% ZIP CODES ACCOUNTING FDR LESS THAN 5% Or TOTAL DISTRIBUTION; 55082 STILLWATER TOTAL GROSS DISTRIBUTION FOR ZONE MISCELLANEOUS TOTAL GROSS DISTRIBUTION LESS TARGET (BULK) RETURNS TOTAL QUALIFIED CIRCULATION 34,510 / 12,825 DISTRIBUTION 6,599 352 6,951 (21) 8,930 1---USPS----I DELIVERIES" 11,484 c 3,019 c 14,030 c " The zip code percentage for the variable compared to the county or national percentage for the variable. " C-Postal Horne Deliveries, PO -Post 0111ce Boxes (may Include non -rented boxes), B-Posiel Business Deliveries. "" Race: W = White, B = Black, A = Asian, 0 = Other, HO = Hispanic OrigIn (rounding error May occur). Source for demographic data: ESRI Business information Solutions, (2006) (1-800-795-7463). October 2009 USPS Zip update TOTAL QUALIFIED CIRCULATION: 8,930 PERCENT OF TOTAL ESRI/USPS FREE + PAID = TOTAL DISTRIBUTION COVERAGE 6,867 135 7,002 Carrier 6,333 Mail 219 Target (Built) 450 1,543 29 1,572 Carder 900 Mall 612 Target (Bulk) 60 25 25 8,599, Carder 7,233 Mall 831 Target (Bulk) 635 352 8,951 Carder 7,233 Mail 1,1213 Target (Bulk) 590 (21) 78.2% 17.6% 0.3% 61%/ 81% 52%/52% l'iho ad an Reohl rani Eapp19hr 52010 Veld/ugh (irwlolk,m CITY OF LAKE ELMO - REQUEST FOR PROPOSALS FOR LEGAL NEWSPAPER Please provide a list of the areas that receive this distribution and explain what distribution mechanism is distributed to these properties The City of Lake Elmo is accepting proposals for legal newspapers to publish its legal notifications. To be considered for 2011, please email and/or send your proposal by 4 PM on December 27, 2010 to: Sharon Lumby, City Clerk City of Lake Elmo 3800 Laverne Avenue Lake Elmo, Minnesota 55042 Sharon.lumbya,lakeelmo.org 651 233-5404 1 NAME OF PAPER: Pioneer Press 2 OWNER OF PAPER: Media News Group 3 LEGAL LOCATION OF PAPER: St. Paul, Minnesota 4 AREA OF DISTRIBUTION: 80% of our circulation is distributed to MN Counties: Chisago, Dakota, Ramsey and Washington and WI Counties: Pierce & St. Croix . 5 DISTRIBUTION METHODS: Horne Delivery, Single Copy (purchased from newsstands/racks) and the remainder is bulk sales or e-edition. NOTE: Other Distribution Can Include Registered College Student Copies, Newspapers In Education, Restaurants & Businesses Having Newspaper Available For Patrons, Hospitals, Hotels, Etc. 6 WEB ACCESS FOR THE PUBLIC: httn://www.twincities.com/ 7 PUBLICATION SCHEDULE: Full Circulation Publishes 7 Days A Week, Sunday through Saturday; Community Zone Editions Publishes Wednesday Through Saturday, with the exception of holidays or day following a holiday PROVIDE THE TIMELINE FOR ACCEPTING NOTICES FOR PUBLICATION In Column Line Ad Deadline: Noon, The Day Prior To Publication, For Ads Running Tuesday through Friday; Ads Running Saturday, Sunday Or Monday Deadline at 11:00 AM On Friday Zone Ad Deadlines: Ads Running Sunday, Deadline On Wednesday, 5pm; Ads Running Wednesday Deadline Friday, 5pm; Ads Running Thursday Deadline Monday, 5pm; Ads Running Friday or Saturday, Deadline Tuesday, 5pm. Note: Holidays can Affect Deadlines, Which May Be Earlier Times than stated. 9 COST PER LINE FOR LEGAL NOTICES SPACE: The Washington County Community Edition should sufficient for most Lake Elmo legal messages and we are offering a discounted rate on that basis, of $4.28 per column inch. Minimum ad size is 4 inches. 10 DISTRIBUTION A. DISTRIBUTION AREA: See #4 above. Washington County distribution includes Oakdale, Stillwater, Woodbury, Afton, Forest Lake, Lake Elmo, Marine on St. Coix, Oak Park Heights, St. Paul Park, Bayport, Grant Township, Lakeland, Newport, Scandia, Willernie, Cottage Grove, Hugo and Mahtomedi B, SUBSCRIBERS IN THE CITY OF LAKE ELMO: Weekday circulation is 1,343 (about 25% is single copy) and Sunday is 1,702. 11 ATTACH MOST RECENT AUDITED CIRCULATION CERTIFICATE: Attached 12. ESTIMATED NUMBER OF NEWS STORIES ON LAKE ELMO IN YOUR PAPER PER WEEK A search of TwinCities.com archives found an average of 4-5 mentions of Lake Elmo each week in the Pioneer Press. CONTACT INFORMATION Legal Advertising Can Be E-Mailed To: leaals@pioneeroress.com; ADVERTISING CONTACT For Ad Placements Is LuLetta Schmitz 651-228-5154 For any other information contact Iris Ledford, Advertising Operations Manager at 651-228-5294 SUBMITTED BY: Iris Ledford, Advertising Operations Manager DATE: December 10, 2010 Calendar Quarter Ended December 25, 2005 March 26, 2006 June 25, 2006 September 24, 2006 December 31, 2006 March 25, 2007 June 30, 2007 September 30, 2007 December 30, 2007 March 30, 2008 June 30, 2008 September 30, 2008 December 31, 2008 March 31, 2009 June 30, 2009 September 30, 2009 December 31, 2009 Moming Cmbd Avq Sun Days . (Mon. -Fri.) Days Mon Days Tue Days Wed Days Thu Days Fri Days Sat 251,767 193,091 186,552 182,342 182,409 192,626 219,650 212,112 251,326 189,069 202,315 174,976 174,713 181,607 209,166 204,249 247,363 188,161 184,262 178,928 178,367 186,477 212,772 208,675 243,828 180,585 175,077 172,585 169,505 177,840 207,916 208,742 248,961 189,863 188,765 177,407 177,763 187,424 214,196 207,807 254,965 193,497 202,949 187,288 176,949 184,380 214,023 202,708 241,680 182,286 184,858 168,156 168,711 178,471 211,237 201,606 249,572 186,832 183,244 168,812 172,554 179,325 230,224 206,768 246,948 187,208 187,643 171,550 169,719 181,784 224,032 197,383 257,157 196,329 198,897 180,843 172,011 197,440 230,783 184,344 246,020 184,649 157,431 171,552 172,239 199,185 224,930 182,347 246,841 13 185,296 66 152,539 13 173,890 14 173,263 13 205,585 i3 222,081 13 177,585 13 250,852 11 194,897 61 144,593 11 180,142 11 187,376 13 226,747 13 225,617 13 167,665 13 255,641 12 189,905 64 149,211 13 177,360 13 183,848 12 218,632 13 220,007 13 158,970 13 243,648 13 183,994 65 163,260 13 167,762 13 173,448 13 205,408 13 210,092 13 162,949 13 249,966 12 186,432 66 166,101 13 170,552 13 176,184 14 208,661 13 211,451 13 166,887 13 254,264 11 196,509 62 173,596 11 181,342 11 188,310 13 220,088 14 221,073 13 160,258 13 0otional Morning Days (Mon. -Sat.) Days 196,388 191,700 191,580 185,278 193,084 195,076 01-2360-0 CITY Or LAKE ELMO AYOR & COUNCIL COMMUNICAT N DATE: 1/04/2011 CONSENT ITEM #: ba MOTION as part of the Consent Agenda AGENDA ITEM: Designation of Official City Engineer for 2011 SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A. Messelt, City Administrato REVIEWED BY: - NA - SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to appoint Mr. Jack Griffin of TKDA as the Official City Engineer for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFIORMATION & STAFF REPORT: The City Council appoints a City Engineer on an annual basis, based upon either a proposed new or existing renewable contract. These officials are contracted by the City to provide professional Engineering advice and services. Such appointment is not specifically required by State statute or City ordinance, but it is consistent with past practice. No additional solicitation for Engineering Services for 2011 is planned. However, should the City Council elect to direct for additional solicitation for engineering services, City staff would suggest appointing Mr, Jack Griffin of TKDA as the Official City Engineer for 120 days to allow for preparation and execution of a formal Request for Proposal solicitation and rating process. RECOMMENDATION: Based upon the above background information and Staff Report, it is respectfully recommended that the City Council approve as part of tonight's Consent Agenda appointment of Mr. Jack Griffin of TKDA as the Official City Engineer for 2011. Mr, Ryan Stempski will also continue to serve as Assistant City Engineer under TKDA's contract. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. While tabling this item is not recommended, the Council may elect to amend the recommended motion. If done so, the appropriate action of the Council following such discussion would be: -- page I -- City Council Meeting January 4th, 2011 Designa,,on of Official City Engineer for 2011 Consent Agenda Item # 6a Move to appoint as City Engineer for the time period and duties as determined at tonight's meeting [and direct City staff to proceed as specified". ATTACHMENTS: 1. Proposal from TKDA for 2011 Engineering Services SUGGESTED ORDER OF BUSINESS (if removed from the Consent A2enda): Questions from Council to Staff..... ............. ......... Mayor Facilitates Call for Motion .. ...... . ....... „ ...... ,........ ...... .......... ..... Mayor & City Council Discussion., ...... ......., ........ „ .............. . ........ . ..... Mayor & City Council Action on Motion Mayor Facilitates --page2-- TKDA 11 1I 11111.b1 .11,1 111 The right time, The right people, The right eon:Tally .. December 21, 2010 Honorable Mayor and City Council City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 Re: Annual Appointment of City Engineer City of Lake Elmo, Minnesota o 444 Ledar Street, Suite 1500. Saint Paul, MN 55101 (651) 292-4400 (651) 292-0083 Fax www.tkda,com Dear Mayor and City Council: We are pleased to express to you our continued interest in serving as the Lake Elmo City Engineer and providing day-to-day engineering services in 2011. Since 1979, TKDA has provided engineering services to the City in a professional and cost effective manner. Over these years we have established a thorough understanding of your existing and planned infrastructure that will continue to result in efficient services and lower capital infrastructure costs for your storm water management, wastewater management, drinking water, and transportation systems. Our approach is to form a partnership with your community working as an extension of your staff. As your appointed City Engineer, we are committed to providing the City with high quality professional services that are responsive to your needs, the needs of your residents, and of your staff. Our goal is to provide only those services that add value to the community. Thank you for this opportunity to request reappointment as your City Engineer. We look forward to continuing our long service relationship with the City. Please do not hesitate to call me at (651) 292-4552 with any questions or comments you may have regarding TKDA and the services we provide. (Jack) W. Griff P.E. ce President, Murii ipal Services de: Bruce Me , City Administrator Sharon Lumby, City Clerk Ryan W. Stempski, P.E. Project Manager An Employee Owned Company Promoting Affirmative Action and Equal Opportunity A YOR & GOUNG CO UNICATION DATE: 1/04/2011 CONSENT ITEM #: 6b MOTION as part of the Consent Agenda AGENDA ITEM: Designation of Official City Attorney(s) for 2011 SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A. Messelt, City Administrator, REVIEWED BY: - NA SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to appoint Mr, Dave Snyder, of Eckberg and Lammers, as the Official City Attorney for municipal, civil and criminal matters for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFIORMATION & STAFF REPORT: The City Council appoints a City Attorney on an annual basis, based upon either a proposed new or existing renewable contract. These officials are contracted to serve the City and provide professional legal advice and services in municipal, civil and criminal matters. Such appointment is not specifically required by State statute or City ordinance, but it is consistent with past practice. For 2010, the City Council consolidated all City legal services under a single contract. As such, no additional solicitation for legal services for 2011 is planned. However, should the City Council elect to direct for additional solicitation for municipal, civil or criminal legal services, City staff would suggest appointing Mr. Dave Snyder of Eckberg and Lammers as the City Attorney for all municipal, civil and criminal matters, for 120 days to allow for preparation and execution of a formal Request for Proposal solicitation and rating process. RECOMMENDATION: Based upon the above background information and Staff Report, it is respectfully recommended that the City Council approve as part of tonight's Consent Agenda appointment of Mr. Dave Snyder, of Eckberg and Lammers, as the Official City Attorney for municipal, civil and criminal matters for 2011. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. While tabling this item is not -- page 1 -- City Council Meeting Design ,on of Official City Attorney for 2011 January 4th, 2011 Consent Agenda Item # 6b recommended, the Council may elect to amend the recommended motion. If done so, the appropriate action of the Council following such discussion would be: "Move to appoint as City Attorney for the time period and duties as determined at tonight's meeting [and direct City staff to proceed as specified]. ATTACHMENTS: 1. Proposal from Eckberg &Lammers for 2011 Legal Services SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion ..... . ............ . ....... . ..... ...... ..... ........... Mayor Facilitates -- page 2 ECKBERG 1AMMER_S 01k1\1[1.5 Al1 AW Writer's Direct Dial: (651) 351-2131 Writer's Email: dsimler(it)eckberelammers.com December 23, 2010 Sharon Lumby City Clerk City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 Re City of Lake Elmo — City Attorney Services fbr 2011 Dear Sharon: Stillwater Office: 1809 Northwestern Avenue Stillwater, Minnesota 55082 (651) 439-2878 Fax (551) 439-2923 Hudson Office: 2417 Monetary Boulevard Hudson, Wisconsin 54016 (715) 386-3733 Fax (551) 439-2923 www.eckberglammers.corn Our firm desires to be reappointed as City Attorney for the year 2011. Since we partner with our clients on matters relating to their budgets, our rates would be unchanged from the 2010 rates for service. We request no change in our fees. Should you have any questions, or require anything further, please do not hesitate to notify me. Thank you for the opportunity to serve the City of Lake Elmo. DKS/mah EICK13ERG, LAMMERS. MtICCS. WOLFF 3 VIERLING. PLLP Family Law / Divorce n Business and Commercial Law c Criminal Law c, Personal Injury: Wrongful - , Estate Planning / Probate Real Estate Land Use Law c Mecliaton c Municipal Law c Civil Lilig;,* CITY OF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: 1/04/2011 CONSENT ITEM #: 6c MOTION as part of the Consent Agenda AGENDA ITEM: Designation of City Auditor for 2011 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce A. Messelt, City Administra o REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to appoint Mr. Steve McDonald of Abdo, Eick & Meyers as the City Auditor for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFIORMATION: The City of Lake Elmo has fiduciary authority and responsibility to assure the basic financial statement is completed in accordance State Statue, section 6.65 and in conformance with the provisions of the Minnesota Compliance Audit Guide for Local Government. The objective of the audit is the expression of opinions as to whether the basic financial statements are fairly presented. The audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of other accounting records and procedures considered necessary to enable the Auditors to express such opinions. The City Council appoints a City Auditor on an annual basis, based upon either a proposed new or existing renewable contract. These officials are contracted by the City to provide professional auditing services, as required by State statute and consistent with past practice. Included in these services is the 2010 audit of the financial statements of governmental activities, the business -type activities (enterprise funds), each major funds and the remaining fund information, which collectively comprise the basic financial statement of the City as of and for the year ending December 31, 2010. STAFF REPORT: City staff has reviewed past services of Abdo, Eick & Meyers LLP and have determined that there has been no significant disagreements as to the worked performed. The original proposal from Abdo, Eick & Meyers requested a 3-year contract and a 2% per year -- page 1 -- City Council Meeting Designation of City Auditor for 2011 January 4th, 2011 Consent Agenda Item # 6c increase in remuneration. City staff has negotiated a 1-year contract for 2011 and a 5% reduction in remuneration. The fee for 2011 services shall be $26,200 for the audit and$535 for the 2010 Office of the State Auditor's Reporting Form. No additional solicitation for Auditing Services for 2011 is planned. However, the currently proposed City Contract Policy does recommend formal contact solicitation later in 2011 for auditing services for 2012-2014, including preparation and execution of a formal Request for Proposal and selection process. As such, and given that auditing services are conducted early in the calendar year, it is not recomrnended that any additional solicitation be undertaken at this time. RECOMMENDATION: Based upon the above background information and Staff Report, it is respectfully recommended that the City Council approve as part of tonight's Consent Agenda appointment of Mr. Steve McDonald of Abdo, Eick & Meyers as the City Auditor for 2011. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. While tabling this item is not recommended, the Council may elect to amend the recommended motion. if done so, the appropriate action of the Council following such discussion would be: "Move to appoint as City Auditor for the time period and duties as determined at tonight's meeting [and direct City staff to proceed as specified]. ATTACHMENTS: 1. Proposal from Abdo, Eick & Meyers for 2011 Auditing Services SUGGESTED ORDER OF BUSINESS (if removed from the Consent Ae-enda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion ................... ........,...„.„..... ........ ....„...... .......... Mayor & City Council Action on Motion Mayor Facilitates — page 2 -- DO CK & cd Public Accounianis & 5201 Edeti Amino SLAW 370 Edina, MN 55430 Management, Honorable Mayor, and City Council City of Lake Elmo Lake Elmo, Minnesota December 29, 2010 We are pleased to confirm our understanding of the services we are to provide the City of Lake Elmo (the City) for the year ended December 31, 2010. We will audit the financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2010. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City's basic financial statements. Such infotmation, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context, As part of our engagement, we will apply certain limited procedures to City's RS1 in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Schedule of funding progress for other post employment benefits Supplementary information other than RSI also accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules The following other inforination accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance. 1) Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we inay decline to express opinions or to issue a report as a result of this engagement. 9.32.830,9090 • Nix 952.835.3261 ivww.neincinis.coni 2010 GAAS Audit Engagement Letter City of Lake Elmo December 29, 2010 Page 2 Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein, We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, lcnowledge, or experience to oversee our assistance with the preparation of your financial statements and related notes and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them, Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining find information of the City and the respective changes in financial position and where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements, Your responsibilities include informing us ofyour knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, fanner employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present the supplementary information with the audited financial statements OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. With regard to electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document, 952,835.9090 • Fii 952.835.:1261 51'1V W.LICIIIIIIIIS.C1/111 2010 GAAS Audft Engagement Letter City of Lake Elmo December 29, 2010 Page 3 Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations ()flaws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perfonn tests of City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential infon-nation with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. 952.,8M.9090 • Fin- 952.815.3261 ,ot 2010 GAAS Audit Engagement Letter City of Lake Elmo December 29, 2010 Page 4 Steven R. McDonald, CPA is the engagement partner and is responsible for supervising the engagement and signing the report. We expect to begin our audit in March, 2011 and to issue our reports no later than June 1, 2011. Our fee for these services will be as follows: Audit 26,200 2010 Office of the State Auditor's Reporting Form 535 Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. Amounts not paid within 30 days from the invoice date will be subject to a finance charge of 1 percent per month (12 percent per year). If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, ETCK & MEYERS, LLP Certified Public Accountants dc Consultants 2etti‘4 iMbmiXeR Steven R. McDonald, CPA Managing Partner RESPONSE: This letter correctly sets forth the understanding of the City of Lake Elmo. By: Title: 952,835.9090 • Fax )52.835.32(il 2010 GAAS Audit Engagement Letter f 'i;17:1r LAKE E AYOR & COUNCIL COMMUNICATION DATE: 1/04/2011 CONSENT ITEM #: 6d MOTION as part of the Consent Agenda AGENDA ITEM: Designation of City Financial Advisor for 2011 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to appoint Mr. Joe Rigdon of KDV as the City's Financial Advisor for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFIORMATION: The City of Lake Elmo has fiduciary authority and responsibility to assure the basic financial statement is completed in accordance State Statue, section 6.65 and in conformance with the provisions of the Minnesota Compliance Audit Guide for Local Government. The City Council has appointed an outside City Financial Advisor on an annual basis, based upon either a proposed new or existing renewable contract. This individual is contracted by the City to provide professional and independent financial services, as suggested by the Auditor and consistent with past practice and generally accepted accounting practices (GAAP), in accordance with the Government Finance Officers' Association (GFOA). The City currently utilizes Joe Rigdon of KDV, on the recommendation of the City Auditor, to reconcile the City's financial statements. With Joe's extensive experience in Government including being a Finance Director, he is very efficient with his time. Joe prepares quarterly revenue and expenditures reports for the City Council and City Staff, annual budget, 5 year Capital Improvement Plan and assists in preparation of the audit work papers. STAFF REPORT, City staff has reviewed last services of Joe Rigdon of KDV and has been very pleased with the added value he brings to the Finance Department. The fee for KDV services continues to be $135.00 per hour. This rate remains unchanged for the past four years. No additional solicitation for Auditing Services for 2011 is planned. However, should the City Council elect to accelerate this review process, City staff would still suggest appointing Mr. Joe -- page 1 -- City Council Meeting Designat n of City Financial Advisor for 2011 January 4th, 2011 Consent Agenda Item # 6d Rigdon of KDV as the City's Financial Advisor for at least 180 days to allow for a full organizational assessment, completion of this auditing period, and preparation and execution of a formal Request for Proposal process. Of Note: The currently proposed City Contract Policy does recommend formal review of all internal and external financial duties and responsibilities for 2012, including potential consolidation and reassignment of duties, as well as preparation and execution of a new Request for Proposal. As such, and given that key financial services are conducted early in the calendar year, it is not recommended that any additional action be undertaken at this time. RECOMMENDATION: Based upon the above background information and Staff Report, it is respectfully recommended that the City Council approve as part of tonight's Consent Agenda appointment of Mr. Joe Rigdon of KDV as the City's Financial Advisor for 2011. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. While tabling this item is not recommended due to pending end -of -year financial activities and planned audit, the Council may elect to amend the recommended motion. If done so, the appropriate action of the Council following such discussion would be: "Move to appoint as City Financial Advisor for the time period and duties as determined at tonight's meeting [and direct City staff to proceed as specified]. ATTACHMENTS: 1. Proposal from KDV for 2011 Financial Advisory Services SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff... ....... .............. ..... . ............ Mayor Facilitates Call for Motion Mayor & City Council Discussion ...........,.......... ...................... ....... .......... Mayor & City Council Actionon Motion ....................... . ......... .........,......................... Mayor Facilitates page 2 — November 29, 2010 Mayor and City Council City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 The City of Lake Elmo has previously contracted for various hours of accounting, finance, and consulting services with KIDV. The purpose of this letter is to revise the engagement to confirm our understanding of the services we are to provide to the City of Lake Elmo, Minnesota through December 31, 2011. We are proposing one or more of (but not limited to) the following consulting services: • Assistance with oversight of the accounting and finances of the City to comply with government standards and generally accepted accounting principles • Assistance with preparation of 2010 audit working papers for the independent auditors • Assistance with preparation of a comprehensive 2012 budget document and five-year capital improvement plan • Attendance and presentations at City Council meetings, as requested • Other services, as requested If for any reason we are unable to complete these services, we will discuss such reasons with you. You agree to indemnify and hold harmless Kern, DeWenter, Viere, Ltd., its successors and affiliates, from any losses, claims, damages or liabilities relating to Kern, DeWenter, Viere, Ltd's services under this agreement attributable to false or incomplete representations made by you, except to the extent such losses, claims, damages or liabilities are determined to have resulted from the intentional or deliberate misconduct of Kern, DeWenter, Viere, Ltd. personnel. The City of Lake Elmo agrees to perform the following functions in connection with this engagement: • Make all management decisions and perform all management functions • Designate a competent individual to oversee the services • Evaluate the adequacy and results of the services performed • Accept responsibility for the results of the services Evirrl advice. When yob wed CO -lined Ilea/111 nrigeperer Porrotl kiJrigoliow "lerimology Twin Cities Si. Cloud ,111110 Auto ican Boulevard 4Y. 2211 Park Avenue S. Suite 1000 Rau 13111 111tromir1gtetti, Minn Emma 1 S. Cloud. Minnesota 53411 5(t1l1) te 1150 i.rtt.100 Phone. 3211.251.7010 Pat:. 'P5-4.363,6S11t Fast! =00.251.1784 www.61v.com V7.912.7696 Technology lielp tittfi.40l1rAe120 Establish and maintain internal controls, including monitoring ongoing activities Our charges for services, including travel and out-of-pocket expenses, will be billed as the work progresses on a monthly basis. Payments for our services are clue upon receipt of our billing. These services will be billed at the rate of $135 per hour for services performed through December 31, 2011. When, and if, our hours or billings approach the estimated amounts, we will discuss the progress of the above consulting services with you. We will also provide the City with progress reports on objectives accomplished on an "as requested" basis. Should our relationship terminate before our engagement is completed, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to non -binding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a non -binding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least sixty (60) days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty-four (24) months after the date of our report. This twenty-four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty-four (24) month period, then the period of limitation shall be extended by sixty (60) days, to allow the parties to conduct non -binding mediation. We appreciate the opportunity to be of service to the City of Lake Elmo, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the 2 terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. At any time, please feel free to contact Matthew Mayer at 952- 563-6800 or Joe Rigdon at 952-563-6868. Sincerely, Matthew a er, CPA Joe Rigdon, CPA RESPONSE: This letter correctly sets forth the understanding of the City of Lake Elmo, Minnesota. By: Title: Date: RESPONSE: This letter correctly sets forth the understanding of the City of Lake Elmo, Minnesota. By: Title: Date: LAKE ELMO CITYOF MAYOR & COUNCIL COMMUNICATION DATE: 1/04/2011 CONSENT ITEM #: 7 MOTION as part of Consent Agenda AGENDA ITEM: Designation of Official Depositories & Signatories SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Sharon Lumby, City Clerk SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to appoint the Lake Elmo Bank, Northland Trust, Wells Fargo and Morgan Stanley/Smith Barney as the City's official depositories for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Annually, the City designates a limited number of banking and investment firms to conduct City's funds transactions. Accounts with the designated depositories are reconciled monthly by the Finance Department. STAFF REPORT: City staff has reviewed the performance of the banking and investment firms and have concluded all transactions have complied with Minnesota State Statues 118A.04, 118A.05 and 118A.06. To further protect the City from potential financial control weaknesses and improve segregation of authorities and duties, it is further recommended that the City Council authorize updating of approved signatures for authorization of financial transactions, once the Deputy Mayor has been appointed. As part of this process, the Mayor, Deputy Mayor, City Administrator and City Finance Director will be authorized for signing purposes. Current City policies regarding financial controls will be updated and presented for final Council approval. One recommended change will be that one Elected Official sign all checks and one appointed official co-sign all checks. Such financial controls will better protect the City from potential weaknesses identified in the current policy. -- page 1 -- City Council Meeting January 4th, 2011 Designation of Official Depositories & Signatories Consent Agenda Item # 7 RECOMMENDATION: It is recommended that the City Council designates as part of the Consent Agenda Lake Elmo Bank, Northland Trust, Wells Fargo and Morgan Stanley/Smith Barney as the City's Depositories for 2011. If is further recommended that, once a Deputy Mayor has been selected, the City's authorized financial officers and financial policies be updated accordingly. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss, deliberate and/or amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve the Lake Elmo Bank, Northland Trust, Wells Fargo and Morgan Stanley/Smith Barney as the City's Official Depositories for 2011, as presented [and modified] herein." ATTACHMENTS: 1. None SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff ........ ................... .................. Mayor Facilitates Call for Motion ....... ....... ......... ................ ............. ......... Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- AYOR & COUNCIL COMMUNICATION DATE: 1/04/2011 REGULAR ITEM #: 8 MOTION AGENDA ITEM: Appointment of Deputy (Acting) Mayor SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City Administrator iy REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: Pursuant to State Statute 412.121, the City Council is asked to select an Acting Mayor on the City's behalf, should Mayor Johnston be unavailable or unable to attend a meeting, sign an agreement, or attend functions on behalf of the City. Any member of the Council is eligible for this position. The recommended motion to act on this organizational function is as follows: SUGGESTED "Move to approve Council Member as MOTION: Deputy [Acting] Mayor for 2011, to comply with and fulfill all duties enumerated in Minn. State Statute § 412.121 relating to selection of an 'Acting Mayor' BACKGROUND INFORMATION: Minnesota State Statute § 412.121 reads: "At its first meeting each year the Council shall choose an Acting Mayor from the Council Members. The Acting Mayor shall perform the duties of Mayor during the disability or absence of the Mayor from the City, or, in case of vacancy in the office of Mayor, until a successor has been appointed and qualifies." The City Council also queried as to whether or not a different title, specifically Deputy Mayor, may be utilized. Research and discussion with the League of Minnesota Cities and the City Attorney has identified many communities that utilize different titles to fulfill Statute § 412.121, including: Acting Mayor, Deputy Mayor, Mayor Pro Tem, Mayor Pro Tempore, Vice Mayor, Presiding Officer, etc. STAFF REPORT: City staff has prepared this action in accordance with Minnesota State Statute § 412.121. As nothing indicates utilization of an alternative title is not in compliance with the purpose and intent of Statute § 412.121, it is the opinion of the City Attorney that the 1 -- page 1 — City Council Meeting Appointment of Deputy (Acting) Mayor January 4th, 2011 Regular Agenda Item #8 Council may elect to utilize a title different than Acting Mayor for the purposes of complying with Statute § 412.121. To better address such decision, however, the suggested motion has been modified to specifically relate the selected title to the specific statutory language found in Statute § 412.121. RECOMMENDATION: It is recommended that the City Council appoint a Deputy (Acting) Mayor for 2011, pursuant to State Statute, by undertaking the foliowing action: "Move to approve Council Member as Deputy [Acting] Mayor for 2011, to comply with and fulfill all duties enumerated in Minn. State Statute § 412.121 relating to selection of an 'Acting Mayor.'" Alternatively, the City Council does have the authority to further discuss, deliberate and/or amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: 'Move to approve Council Member as Deputy [Acting] Mayor for 2011, to comply with and fulfill all duties enumerated in Minn. State Statute § 412.121 relating to selection of an 'Acting Mayor,' [as modified at tonight's meeting]." ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS: Introduction of Item .................... ........... ...... ........ ......... ..... ....... City Clerk Report/Presentation of Item ...... . ........ ........ .......... ......... ...... City Clerk/Attorney Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion/Comments.... „ ............... ......... ......................... ...... Mayor Facilitates Public Input, it Appropriate ............ .......... ..... . ..... ............. Mayor Facilitates Action on Motion Mayor & City Council — page 2 -- AYOR & COUNCIL COMMUNICATION DATE: REGULAR ITEM #: DIRECTION 1/04/2011 9 AGENDA ITEM: Update on 50th Street and Kimbro Avenue Street Improvements Feasibility Report SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: Tom Bouthilet, Finance Director Jack Griffin, City Engineer Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to review and discuss different assessment options for the Street Improvements for the 50th Street and Kimbro Avenue Feasibility Report. The options for discussion are as follows: 1. Accept the Feasibility Report as presented at the December 7, 2010, City Council Meeting, and proceed with the project to be constructed in 2011. (The Resolution and Notice of Public Hearing have been attached if the Council should choose this option.) 2, Revise the preliminary assessments in the Feasibility Report to address the unique situation of Kirkwood Avenue in relationship to the 50th Street and Kimbro Avenue Street Improvements. This will require drafting a new Feasibility Report and delaying the Public Hearing until mid -February at the earliest. 3 Postpone the recommended improvements until at least 2012 and postpone the completion of the Feasibility Report. BACKGROUND: At the December 7, 2010, City Council Meeting, staff presented the Feasibility Report for the 50'1' Street and Kimbro Avenue Street Improvements including 50th Street, from Lake Elmo Avenue (CSAH 17) to Kimbro Avenue, and Kimbro Avenue, from 50'1' Street to 47111 Street. After discussion of this item, Council directed staff to review assessment options that would include potential assessments to the benefitting properties with driveway access to Kirkwood Avenue. -- page 1 -- City Council Meeting Update on the 50th Stre uncl Kimbro Ave Street Improvements January 4th, 2011 Regular Agenda Item I# 9 The preliminary Feasibility Report, as presented on December 7, 2010, identified the following findings: • Although 5061 Street and Kimbro Avenue are identified in the 2030 Transportation Plan as a Major Collector Roadway and they are a part of the Municipal State Aid Street System (MSAS), the anticipated future traffic volumes may not necessarily warrant a high cost MSA standard reconstruction project (estimated cost of $865,000). At least not at this time. The current daily traffic volumes are at or above the recommended traffic volumes to warrant paving the roadway from a gravel surface to a bituminous surface. A low cost Shape of Pave bituminous surfacing of the roadway is feasible and recommended for these street segments at a total project cost of S281,000. Over 60% of the current daily traffic is locally generated from adjacent properties and the properties located along Kirkwood Avenue. However, with little to no growth anticipated in the area, only +/- 15% of the future traffic will be locally generated by 2030. The roadway segment is and will continue to act as a city collector street. From an assessment practice perspective, the Feasibility Report treats the improvements as a city collector street funded primarily through city contribution. However, the report recommends assessing properties that realize a direct benefit by having a driveway access directly accessing the collector street. The Feasibility Report proposes to assess six (6) existing properties. Each property would be assessed $6,700. The City's cost contribution would be $240,800. STAFF REPORT: With respect to the City Council's request for an assessment of including Kirkwood Ave properties in the project's benefitting area - At the tine of development, the City allowed Kirkwood Avenue to be constructed as a gravel roadway. It was successfully argued by the developer that it did not make sense to pave Kirkwood Avenue when 50th Street, the connecting collector route, remained a gravel roadway. The Development Agreement for Jesse's Hideaway, dated November 4, 1977, states that the cost of maintenance of the gravel road shall be reimbursed to the City of Lake Elmo by the Developer's successors. To date, the City has not assessed these costs to the Kirkwood properties. As an alternative to the current project Feasibility Report, the City could define the project as a bituminous surfacing project due primarily to local traffic volumes. Under this circumstance, the preliminary assessments could be expanded to include the benefitting properties along Kirkwood Avenue. This would add seven (7) additional benefiting properties to the preliminary assessments at a unit rate of $6,700 each. This would reduce the City's cost contribution down to S 193,900. Under this scenario, however, how to address the Kirkwood Avenue properties, if and when Kirkwood Avenue is improved in the future, would need to be determined. Another option would be for the City to retain the services of an Appraiser to determine the market benefit to each the properties being considered. This would help the City to define the relative benefit being derived by the project and would generate support documentation should page 2 -- City Council Meeting Update on the 50th Street and Kimbro Ave Street Improvements January 4th, 2011 Regular Agenda Item # 9 there be an appeal, However, the Appraisal services would be an added project cost and may return a value different than that determined via the trip -generation approach. Staff would only recommend that the Council consider these services if they are fully supportive of the project and wish to define the relative benefit of the project via an appraisal process. It should also be noted that, in the past, some Kirkwood residents have requested consideration of paving Kirkwood Avenue. Past assessments of the seven properties proved cost prohibitive, even with the City potentially picking up 70% of the project cost. It is likely that these residents may oppose being assessed for a portion of paving 50th & Kimbro and/or request inclusion of paving Kirkwood in the project scope. Given this, as well as the complexity of the project, and contingent upon the City Council's decision to proceed (or not) and to include Kirkwood Ave in the assessment area (or not), staff would highly recommend that a neighborhood meeting'be scheduled prior to the formal Public Hearing. Options for Discussion: Based upon the above information, Council options are as follows: 1, Accept the Feasibility Report as presented at the December 7, 2010, City Council Meeting, and proceed with the project to be constructed in 2011. 2, Direct staff to revise the Feasibility Report to address the unique situation of Kirkwood Avenue in relationship to the 50th Street and Kimbro Avenue Street Improvements. 3 Postpone the recommended improvements. RECOMMENDATION: Based upon current policies and assessment practices, it is recommended that the City Council decide: (1) Does it want to proceed with paving 50th & Kimbro in 2011; and (2) Does it want to include properties along Kirkwood in the assessment area. It is important to note that individual assessment costs will not be reduced for the properties along 50th & Kimbro if Kirkwood properties are included, based upon the current trip generation analysis. Rather, the overall City's portion of the project cost will be reduced. However, while not recommended, if directed, determination of costs to be assessed to the Kirkwood, Kimbro and 50th St. properties could be calculated via an alternate approach, such as an appraisal of benefit or an equally rational and defensible approach (e.g. portion of paved surface versus gravel surface, etc). Given all of the above, if the City Council wishes to proceed with pavement of 50th & Kimbro, City staff's recommendation would be follow Option 1 and proceed as originally reconunended on December 7th. In addition, staff would recommend holding a neighborhood meeting prior to the Public Hearing and further evaluating for the City Council how best to maintain remaining gravel roadways in the City, especially when maintenance agreements are in place but not currently billed. The suggested motion to undertake this recommendation would be as follows: page 3 -- City Council Meeting January 4th, 2011 Update on the 50th Streed Kimbro Ave Street Improvements Regular Agenda Item # 9 "Move to adopt Resolution No. 2011-001 Accepting the Feasibility Report for the 50th Street and Kimbro Avenue Street Improvements and Calling for a Public Improvement Hearing to be held on February 1st, 2011." Alternatively, the City Council does have the authority to further discuss and/or deliberate this item and/or select a different option. However, tabling this item for future consideration is, in essence, selection option #3 (delay project), given the project timeline for design, bidding and construction. If a different action is undertaken, the suggested motion would be as follows: "Move to proceed as directed at tonight's meeting." ATTACHMENTS: (2) 1. Resolution No, 2011-001 2. Notice of Public Hearing SUGGESTED ORDER OF BUSINESS: Introduction of Item Report/Presentation of Item Questions from Council to Staff Call for Motion ....... .......... .... City Administrator ..... ....... ...... ........ ....... ........ City Engineer Mayor Facilitates . ........... .......... ......... Mayor & City Council Discussion/Comments Public Input, it Appropriate Action on Motion ........ ........... .... ............ ........... Mayor Facilitates .............. ............... . ..... Mayor Facilitates ...... .....„........................ Mayor & City Council page 4 — CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-001 A RESOLUTION RECEIVING AND ACCEPTING THE FEASIBILITY REPORT FOR 50TH STREET AND KIMBRO AVENUE STREET IMPROVEMENTS AND CALLING HEARING ON IMPROVEMENTS WHEREAS, pursuant to City Council authorization, a feasibility report has been prepared by TKDA to provide street improvements for 50th Street (from Lake Elmo Avenue (CSAH 17) to Kimbro Avenue) and Kimbro Avenue (from 50" Street to 47th Street), WHEREAS, the feasibility report states that the project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED, . The City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all such portion o the cost of the improvements pursuant to Minnesota Statues, Chapter 429. 2. A public hearing shall be held on such proposed improvements on the 1 st day of February, 2011, in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Date: ATTEST: Bruce A. Messelt City Administrator , 2011 CITY OF LAKE ELMO By: Dean A. Johnston Mayor Resolution No. 2011-001 CERTIFICATION I hereby certify that the foregoing Resolution is a true and cornet copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on 4th day of January 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (S e al) Resolution No. 2011-001 2 CITY OF LAKE ELMO NOTICE OF HEARING 50th STREET AND KIMBRO AVENUE STREET IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the council chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, February 1, 2011, to consider the making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.111; The improvement of the city streets including 50th Street from Lake Elmo Avenue (CSAH 17) to Kimbro Avenue and Kimbro Avenue from 50th Street to 47th Street will consist of shaping the existing gravel surface, adding aggregate base as necessary, and providing a new bituminous surface in the current approximate location and grade. The area proposed to be assessed for these improvements include properties abutting the above referenced streets or properties that gain access to their property from the above referenced streets. The estimated total cost of the street improvements is $281,000, as approved by the Lake Elmo City Council. A reasonable estimate of the impact of the assessment to each property will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvements will be heard at this meeting. DATED: January 4, 2011 BY ORDER OF THE LAKE ELMO CITY COUNCIL Dean Johnston, Mayor (Published in the Oakdale -Lake Elmo Review on January 12, 2011 and Januaryl9, 2011) CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA ORDINANCE NO. 08-037 AN ORDINANCE AMENDING MUNICIPAL FEES FOR CALENDAR YEAR 2011 The Lake Elmo City Council hereby adopts the following fee schedule for calendar year 2011, applicable as services outlined in Appendix A, and directs that it be added to the Lake Elmo Municipal Code as Appendix A. Appendix A —2011 Fee Schedule ADOPTION DATE: Passed by the Lake Elmo City Council on the 4th day of January, 2011, CITY OF LAKE ELMO By: ATTEST Bruce A. Messelt City Administrator Dean A. Johnston Its: Mayor PUBLICATION DATE: Published on the day of , 2010, Appendix A $1,000.00 Development, Service, 2010 Amended 2011 Proposed Building, Etc. Accessory Bldg Forward of Primary Structure $80.00 Administrative Enforcement / Fines Amateur Radio Antenna $875.00 Appeal (to Board of Adjustment and Appeals) $100.00 $150.00 Assessment Search $25.00 Building Demolition First 1000 Square Feet $105.00 Each Additional 1000 sq feet or portion thereof I $11.00 Burning Permits Residential 1 $45.00 Commercial $80.00 Illegal B11111 $65.00 Comprehensive Plan Amendment $1,300.00 Conditional Use Permit (CUP) <new Or amended> CONTRACTOR LICENSE FEES Blacktopping $70.00 Excavator License $70.00 Heating and A/C $70.00 Sign Installer $60,00 Solid Waste Hauler $120.00 , Tree Contract $70.00 COPY SERVICES Copies (B&W) $0.35 Copies OW 11 X 17 $1.00 Copies (Color) $0.50 Copies (Color) 11 X 17 $2.00 City Map - colored $3.15 City Street Maps 36 X 40 $20.00 GIS / Engineering Maps Existing Maps $5.00 Custom (Per Flour rate) $70.00 Plan Size Maps Larger than 11 X 17 $20.00 Development Standards Specification & Details $55.00 Code Book $160.00 Sections 1, 2, 4, 6-12, 14 $12.00 Section 3 $52.00 Section 5 and 13 $27.00 Comprehensive Plan $105,00 $125,00 OP Ordinance $12,00 = Parks Plan $80.00 Culverts in Developments with Rural Section $160,00 Dog License $16.00 $20.00 Service Dogs License (dogs with special training to $5.00 assist individual with disabilities) Unlicensed dog (first impound) $60.00 Licensed dog (first impound) $42.00 Cat Impound (first impound) $42.00 Subsequent dog/cat impound $85.00 Duplicate License or Tag $1.00 Driveway Residential $60,00 $70.00 Commercial $160.00 Easement Encroachment $100.00 Fee & Transaction Electronic Fund Willuintwal / Bill Payment Charge Excavating and Grading $115.00 $125.00 False Alarm 1 to 3 False alarms $0.00 In excess of 3 up to and including 6 false alarms within a twelve (12) month period Residential $110.00 Commercial $315.00 $100.00 $1,300.00 I New $1,050.00 I Amended $500.00 $75.00 Plus 5.00 Surcharge (State Mandated) $75.00 Plus 5.00 Surcharge (State Mandated) $75.00 Plus 5.00 Surcharge (State Mandated) $50.00 Sign Reiuspection Fee $25.00 Escrow or Additional Charge Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) Wireless Communication Facilities Escrow $6,000.00 Flood Plain Ordinance Escrow $500.00 Provided electronically or paper Provided electronically or paper Renew on expiration of rabies vaccination Plus Boarding Fee-20.00/Day Plus Boarding Fee-20.00/Day Plus Boarding Fee-20.00/Day Plus Boarding Fee-20.00/Day Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) Staff & Recording Fee Erosion Control Bond, Escrow, or Letter of Credit; $1500.00 per acre. Page 1 of 4 Development, Service, Building, Etc. In excess of six false alarms within a twelve (12) month period Residential Commercial Fire Daycare inspection Fee Frie Alarm Systems Fire Sprinkler System (inspection Fcc) Fire Sprinkler System (Reinspectiou Fec) Flood Plain District Delineation Fuel Tank Removal (Underground) Fuel Tank Install Heating New Residential Addition to Residential Commercial (New or Addition) Interim Use Permit (IUP) Interim Use Permit (IUP)-Renewal Interim Use Permit (IUP) AG Sales & Entertainment Lawn Sprinklers Liquor Club On Sale Intoxicating Off Sale Intoxicating Off -Sale Non -Intoxicating On -Sale Intoxicating On -Sale Intoxicating - 2nd Bldg On -Sale Investigation On -Sale Non-Jntoxicating On -Sale Sunday Intoxicating Temporary Non -Intoxicating Wine Lot Line Adjustment Manufactured Home Parks New Move home out of City Move into City Minor Subdivision Moving House or Primary Structure into City Moving Accessory Structure into City New Construction Plan Review Park Dedication (up to 3 lots) Parking Lots New Commercial Existing Commercial Platting Concept (PUD or OP) Preliminary Plat (and Development Stage) Final Plat (and Final Plan) Plumb ing New Residential Addition to Residential Commercial (New or Addition) Private Roads (permitted only in AG zone) Restrictive Solis and Wetland Restoration Protection and Preservation Permit 2010 Amended $185,00 $520.00 $60.00 $60.00 2% of value of work $50.00 $500,00 $80,00 294 of value of work $135.00 $60.00 Minimum $175.00 or 1% of total job $1,050.00 $300.01) Appendix A 2011 Proposed Escrow or Additional Charge Plus 5.00 Surcharge (State Mandated) Plus 1% of Value Minimum $100.00 $100.00 Pius 5.00 Surcharge (State Mandated) Minimum $100.00 $150.00 Plus 5.00 Surcharge (State Mandated) $75.00 Plus 5.00 Surcharge (State Mandated) Plus minimum 5.00 Surcharge 2011 Only $120.00 $125.00 Plus 5.00 Surcharge (State Mandated) $100,00 per year $200.00 per year $150.00 per year $1500.00 per year $750.00 per year $350.00 $100.00 per year $200.00 per year $25,00 per event $300.00 per year $310.00 $950.00 $1,075.00 $60.00 $110.00 $520.00 $305.00 Per 1997 UBC (65% $3600.00 for each $250.00 $1,000.00 $1,200.00 $100.00 $150.00 $500.00 Plus 2500.00 Escrow Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) Plus bond with amount to be determined by City w/recornmendation from Building Official Plus Escrow to be determined by the City w/recommendation from Building Official Four or more lots per Section 400 Formula $160.00 $175.00 Plus 5.00 Surcharge (State Mandated) $85.00 $100.00 Plus 5.00 Surcharge (State Mandated) $1,220.00 $1,810.00 $1,220.00 $135.00 $60,0D Minimum $175.00 or 1% of total job $110.00 $800.00 $1,250.00 $1,850.00 $1,250.00 Plus 2.5% Administrative Pee Development Agreement $150.00 Plus 5.00 Surcharge (State Mandated) $75.00 Plus 5,00 Surcharge (State Mandated) Plus minimum 5.00 Surcharge (State Mandated) 175 $150.00 Plus 5.00 Surcharge (State Mandated) 1500.00 escrow Page 2 of 4 Development, Service, Building, Etc. Right -of -Way Permits Annual Registration (1415,05 Subd.1) Excavation (1415.11 Subd. 1) Each Additional Excavation Trench Fee (boring or open cut) Overhead Installation Fee New Subdivisions (Alternate to per foot fee) Street Obstruction Fee (1415.11 (Sub 2.) Permit Extension Delay Penalty Sewage Disposal On -Site Septic Systems New Alterations or Repairs Sewer Availability Charge (SAC) Sewer Wetland Treatment Hookup to Existing System Alteration/Repair 201 Off -Site Maintenance Fee Signs Permanent Signs Temporary Signs Temporary Renewal Site Plan Review (Chapter 520) Special Event Permit Street Cleaning Erosion Control Escrow Re -inspection Processing Fee Surface Water Residential Non -Residential (conarnercial, ag., etc.) Tennis Courts Vacations (Streets or Easements) Easements Streets Variance Video Reproduction Water Residential - Quarterly Rate Plus Rate Per 1000 Gallons 0-15,000 Gallons 15,001 - 30,000 Gallons 30,001 - 50,000 Gallons 50,001 - 80,000 Gallons 80,001+Gallons Commercial - Quarterly Rate 0-15,000 Gallons 15,001 - 30,000 Gallons 30,001 - 50,000 Gallons 50,001 - 80,000 Gallons 80,001+Gallons All Connection Permits Meters, MIU & Meter Installation Sets Delinquent Accounts Disconnect Service Reconnect Service Service Call Water Storage Violation Bulk Water from Hydrant 2010 Amended $80.00 $230.00 $37.00 .55 per foot .55 per foot 65.00 per lot per utility $80.00 $80.00 15.00 per day $11.0.00 $11.0.00 $5,400.00 $4,35 per ',ono gallons $85.00 $60.00 75.00 per unit per quarter $180.00 $75.00 $25.00 $980.00 $3,000.00 $40.00 per hour $40.00 $40.00 Per 1997 UBC $515.00 $515.00 $750.00 $35.00 $25.00 Base $2.14 $2.86 $3.77 $5.00 $6.63 $25.00 Base $3.11 $3.26 $3.77 $5.00 $6.63 $140.00 $300.00 6% per quarter $80.00 $80,00 $15.00 per day $61.20 for first 5,000 gallons Appendix A 2011 Proposed $100.00 $40.00 .60 per foot .60 per foot $100.00 $100.00 $100.00 25.00 per day Escrow or Additional Charge Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) $5,730.00 per SAC unit -2100.00 to Met. Council; 3300.00 to City 2230.00 to Met Council; 3500 to City 14.50 per 1,000 gallons $100.00 Pins 5.00 Surcharge (State Mandated) $75.00 Plus 5.00 Surcharge (State Mandated) $75.00 $5,000.00 $50.00 per hour $50.00 Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) Plus 5.00 Surcharge (State Mandated) Addl Services $ 50.00/1-lour Portal to Portal from City Hall. Minimum: 1 hour 10% of Contractor's Invoice to City $50.00 Utility Rate Factor per code Plus 5.00 Surcharge (State Mandated) $500.00 Escrow $500.00 Escrow Plus 25.00 or 8%, whichever is greater, if certified ro County for collection with taxes Plus 3.26 per additional 1000 Gals Page 3 of 4 Appendix A Development, Service, Building, Etc. Swimming Pool Fill Water Availability Charge (WAC) Existing Structures within Old Village New Development Wind Generator Wireless Communication Permit Zoning Amendment ( Text or Map) 20iui Amended $61.20 for firm 5,000 gallons 5800.00 53,900.00 $850.00 5500.00 51,245.00 2011 Proposed r• Esc i or Additional Charge Plus 3.26 per 1000 Gals & $15.00 per labor hour $2000.00 Escrow $2000.00 Escrow Page 4 of 4 CIIVOF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: 1/04/2011 REGULAR ITEM #: 10 MOTION Ordinance No. 08-037 AGENDA ITEM: Approve 2011 Fee Schedule SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City AdministratoraA_ REVIEWED BY: Sharon Lumby, City Clerk SUMMARY AND ACTION REOUESTED: The Council is respectfully requested to adopt Ordinance No. 08-037, approving the 2011 Fee schedule. The suggested motion to do so is: SUGGESTED "Move to adopt Ordinance No. 08-07 approving the 2011 Fee MOTION: Schedule, as presented herein." BACKGROUND INFORMATION: The City Council annually adopts an Ordinance approving the fee schedule. The fee schedule represents charge for services and are based on the City's time and expenditures for providing designated services. A majority of the fees increased in a range from 3% - 8%, though some proposed changes may represent slightly larger increases (or decreases) to better reflect the cost of services provided, especially if multiple years have transpired since these were last updated. STAFF REPORT: The City reviews time and expenditures to provide services and deter the associated fees to provide the service outlined on the fee schedule. While staff labor has remained unchanged over the past few years, it should be noted that contract costs and other staff -related expenditures, as well as consumables (e.g. gas, electricity, Office products, etc.) have increased each year. In their totality, these are reflected in the recommended changes. Of particular note: The City Council will see the changes in Water Utility rates already adopted in December 2010, the change in wastewater inspection fees with the transfer of this function to Washington County, and other various incremental increases (as well as ongoing state surcharges and other unfunded mandates). page 1 — City Council Meeting Approve 2011 Fee Schedule January 04th, 2011 Regular Agenda Item # 10 The City Attorney and Administrator will provide the City Council with a recommended fee schedule for the new Administrative Enforcement Ordinance at Tuesday's meeting, to be incorporated as part of this item. Finally, it is recommended that the City take a look at its Liquor Fees for 2012, as these have not been updated in many years. RECOMMENDATION: It is recommended that the City Council affirmatively consider adopting Ordinance No. 08-037 approving the 2011 fee schedule. The suggested motion to do so is as follows: "Move to adopt Ordinance No. 08-037 approving the 2011 Fee Schedule, as presented herein." Alternatively, the City Council does have the authority to further discuss, deliberate and amend this proposed schedule, prior to taking action. While tabling this action is not recommended (tmless the existing fee schedule is extended for the time being), if changes are made by the Council, the appropriate action following such changes would be: Move to adopt Ordinance No. 08-037 approving the 2011 Fee Schedule, as presented [and modified] herein." ATTACHMENTS: 1. Ordinance No. 08-037 2. 2011 Fee Schedule SUGGESTED ORDER OF BUSINESS: Introduction of Item ................ Report/Presentation Questions from Council to Staff Public Input, if Appropriate .. Call for Motion ..... ....„„ ..... Discussion Action on Motion, ............. ....... .. ...... ....... .........,.............. ..... City Administrator Finance Director ....... Mayor Facilitates ...... . ..... ....... ...... ..,... Mayor Facilitates ..... . ...... ,...... ..... ........... . Mayor & City Council Mayor & City Council ... ........ ..... ..,...... .................... Mayor Facilitates -- page 2 -- City 01' Lake Elmo 3800 Laverne Avenue North January 4, 2011 7:00 p.m. A. Call Meetiri to Order B. Attendance: Johnson, DeLapp. Emmons. Park, Smith C. Accept Minutes: 1. December 14. 2010 D. Approve payment of disbursements and payroll E, Adjourn City of Lake Elmo City Council Minutes December 14, 2010 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp and Emmons, Absent: Council Members Park and Smith Also Present: Administrator Messelt, City Engineers Griffin, Attorney Snyder, Planning Director Klatt, Finance Director Bouthilet, and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member DeLapp moved to approve the December 14, 2010 City Council agenda, as amended (Add: Approval of Lake Elmo Wine Co, Liquor License). Council Member Emmons seconded the motion. The motion passed 3-0. ACCEPTED MINUTES: None PUBLIC COMMENTS/INQUIRIES: Bill Wacker, 3663 Laverne Avenue N,, commended Council Member DeLapp on his service to the City. He asked that the Council keep an open mind to proposals that may come into the City. CONSENT AGENDA: MOTION: Council Member DeLapp moved to approve Items 2, 4, 5 on the Consent Agenda. Council Member Emmons seconded the motion. The motion passed 3-0 . • Approve payment of disbursements and payroll in the amount of $53,708.43 • Approve Capital Fund Reserves be utilized for an amount not to exceed $10,000 for the Keats Avenue Welcome Monument, as presented. • Approve the Lake Elmo Wine Company Liquor License for 2011 REGULAR AGENDA: D&T Trucking Terminal Interim use Permit Renewal — 11530 Hudson Boulevard Terry Emerson of EN Properties, applicant for the renewal of an Interim Use Permit related to the D&T Trucking truck terminal facility located at 11540 Hudson Boulevard request a 5-year renewal because he has a signed 5-year lease with D&T Trucking. Kyle Klatt, Planning Director, reported at its December I 3`11 meeting the Planning Commission LAKE ELMO CITY COUNCIL MINUTES December 14, 2010 recommended approval of the Interim Use Permit/Consent Agreement for a 4-year time period with a 2-year review and notification of the neighbors. The Council didn't find any compelling reasons to change the IUP time period. MOTION: Council Member DeLapp moved to adopt Resolution No. 2010-074 granting a renewal for an Interim Use Permit to allow a bus/truck terminal at 11530 Hudson Boulevard and approving a revised consent agreement for the interim use renewal time period of 2-years. Council Member Emmons seconded the motion. The motion passed 3- 0. Discussion of Administrative Items (City Contract Renewals, Council Retreat, 2011 Onnortunity Budget) Administrator Messelt gave a presentation on key administrative planning considerations and asked for Council direction on how to proceed. The following are some of the key Administrative items for Council direction: Designation of Interim "Agent of Record" for Health Care Representatives 1-year contract with Financial Concepts. Bid in 2011 to 2012 Review of Procedures and Calendar for Renewal of City Contracts City Attorney and Engineer contract rebid in 2011 for 2012, Xcel (ROW) — Franchise Agreement vs. ordinance Mayor, City Administrator and City Attorney will come back to the Council in January with options MOTION: Council Member DeLapp moved to direct staff to draft City Contract Renewals in policy format, write memo on franchise agreement vs, fees for a formal proposal for Council approval. Council Member Emmons seconded the motion. The motion passed 3-0. Setting of preliminary dates for City Council Retreat and Strategic Planning Session Consider 4ih week of January for retreat, Proposals will be sent out by City Administrator Discussion of 2011 "Opportunity Budget" Priorities Linear parkway on Hudson Blvd, — can use park funds Replacement offinancials, permit ,software in order to take on-line payments Employee Health Care — 19% increase, Place 2% cost of living towards health care. Street Sealcoating - $25, 000 short in budget Regional Development - $5, 000 Special Events Policy and Community Events Policy - City Administrator and City Attorney will write policy LAKE ELMO CITY COUNCIL MINUTES December 14, 2010 2. The meeting was adjourned at 8:15 pm. MOTION: Council Member DeLapp moved to enter into Executive Session regarding Litigation Strategies relating to Groundwater Contamination Issues, Council Member Emmons seconded the motion. The motion passed 3-0. MOTION: Council Member DeLapp moved to close the Executive Session regarding Litigation Strategies relating to Groundwater Contamination Issues, Council Member Emmons seconded the motion. The motion passed 3-0, City Attorney Dave Snyder summarized the Executive Session by noting that the City Council discussed litigation strategies relating to Groundwater Contamination Issues and concurred with previous Council direction for the City Attorney and Administrator to proceed as directed. The Executive Session was concluded at 8:45 pm. LAKE ELMO CITY COUNCIL MINUTES December 14, 2010 mwar LAKE ELMO MAYOR & COUNCIL COMMUNICATION '1, 11111 . DATE: 01/04/2011 CONSENT ITEM #: D MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $ 198,396.32 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator 5f REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $198,396.32 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. Cia ACH ACH ACH DD3115—DD3148 36550 — 36561 36562 — 36563 ACH ACH ACH DD3149 — DD3169 36564 - 36565 36566 — 36615 TOTAL:"--; Aniount1 Devolption $ 8,804.34 Payroll Taxes to IRS 12/16/2010 S 1,417.94 Payroll Taxes to MN Dept. of Revenue 12/16/2010 $ 4,122.67 Payroll Retirement to PERA 12/16/2010 $ 26,567.62 Payroll Dated 12/16/2010 (Direct Deposit) $ 3,746.58 Payroll Dated 12/16/2010 Void Check # 36560 $ 9,218.74 Accounts Payable Dated 12/20/2010 $ 7,355.45 Payroll Taxes to IRS 12/30/2010 $ 1,246.92 Payroll Taxes to MN Dept. of Revenue 12/30/2010 $ 3,809.84 $ 22,387.32 $ 1,118.30 $ 108,600.60 98,396.32 Payroll Retirement to PERA 12/30/2010 Payroll Dated 12/30/2010 (Direct Deposit) Payroll Dated 12/30/2010 Accounts Payable Dated 01/04/2011 -- page 1 City Council Meeting Approval of Disbursements January, 4th, 2011 Consent Agenda Item #D STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $198,396.32 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the January 4th, 2011, payable 2010, Disbursement, as Presented [and modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 01/04/2011 SUGGESTED ORDER OF BUSINESS (if removed from Questions from Council to Staff Call for Motion Discussion ..... „ ........ ..... ............................ ..... Action on Motion ........ the Consent Akrenda): Mayor Facilitates Mayor & City Council .........., Mayor & City Council .......... , ........ Mayor Facilitates -- page 2 -- Accounts Payable To Be Paid Proof List User. joan Z Printed: 12/29/2010 - 2:19 PM Batch: 001-01-2011 Invoice # Inv Date Amount Quantity Ptnt Date Description Reference Task Type PO # Close POLine # FXL FXL, Inc. January 2011 12/2912010 2,000.00 0.00 01/04/201I Assessing Services - January 2011 101-410-1320-43100 Assessing Services January 2011 Total: 2,000.00 FXL Total: 2,000.00 METCOU Metropolitan Council 0000946775 12/29/2010 1,232.98 0,00 01/04/2011 Monthly Wastewater Svs January 201 i 602-495-9450-43820 Sewer Utility - Met Council 0000946775 Total: 1,232.93 METCOU Total: 1,282.98 Report Total: 3,282.98 AP -To Be Paid Proof List (12/29/10 - 2:19PM) No 0000 No 0000 Page 1 Accounts Payable To Be Paid Proof List User. joan Printed: 12/29/2010 - 1:00 PM Batch: 008-12-2010 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # ACS Animal Control Services 354 12/20/2010 518.00 0.00 01/04/201 I Animal Control Svs 11 /22-12119/10 101 -420-2700-43150 Contract Seinfices 354 Total: 518.00 ACS Total: 51800 ALEXAIR. Alex Air Apparatus, Inc 19021 12/08/2010 929.81 0.00 DI /04/2011 Replacement Tip for extrication Tool I 01-420-2220-44040 Repairs/Maint Eqpt 19021 12/08/2010 80.00 0.00 01/04/2011 Installation 101-420-2220-44040 Repairs/Main& Eqpt 19021 Total: 1,009.81 19035 12/10/2010 605.00 0.00 01/04/2011 Annual SysiMaint Breathing 101-420-2220-44040 Repairs/Maint Eqpt Compressor 19035 Total: 605.00 ALEXAIR Total: 1,614.81 ALPHAVID Alpha Video & Audio Inc. SVCINVI2189 12/16/2010 101-410-1450-43620 Cable Operations SVCINV121 S9 Total: ALP HAVID Total: AMERTEST American Test Center, corp 2103717 12/15/2010 101-420-2220-44040 Repairs/Maint Eqpt 2103717 Total: AMERTEST Total: AP - To Be Paid Proof List (12/29/10 - 1:00 PM) 499.00 0,00 61)04/2011 Repair ofMarshal! Quad Monitor 499.00 499.00 1,125.00 0.00 01/04/201 1 Bi-Annual Ladder Safety Inspections 1.125.00 1,1 25,00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoke ARAM Aramark, Inc. 629-7134744 101-430-3100-44170 629-7136564 101-430-1940-44010 629-7139499 101-430-3100-44010 629-7139500 101-430-3100-44170 629-7144214 101-430-3100-44170 Inv Date 12/09/2010 Uniforms 629-7134744 Total: 12113/2010 Repairs/Maint Contractual Bldg 629-7136564 Total: 12/16/2010 Repairs/Maint Bldg 629-7139499 Total: 12/16/2010 Uniforms 629-7139500 Total: 12123/2010 Uniforms 629-7144214 Total: ARAM Total: ASPENMI Aspen Mi11s, Inc. 103269 12108/2010 101-420-2220-44170 Uniforms 103269 Total: 103450 12/08(2010 101-420-2220-44170 Uniforms 103450 Total: CM 2249 12/08/2010 101-420-2220-44170 Uniforms CM 2249 Total: ASPENMI Total: BUELOW Buelow Excavating 6529 12/24/2010 101-430-3125-43150 Contract Services 6529 Total: BUELOW Total: C&J CONS C & 3 Consulting ServiCes, LLP Nov 2010 12/01/2010 101-410-1520-43150 Contract Services Nov 2010 Total: C&I CONS Total: AP - To Be Paid Proof List (12129/10 - 1:00 PM) Amount Quatititv Pint Date Description Reference Task Type PO # Close POLine # 23.63 0.00 01/04/2011 Uniforms 114.73 0.00 01/04/2011 Linen City Hall 51.23 0.00 01/04/2011 Soap 23.63 0.00 01/04/2011 Uniforms 35.94 0.00 01/04/2011 Uniforms 23.63 114.73 51.23 23.63 35.94 249.16 112.00 0.00 01/04/2011 Uniform iteins, Capt, Lee Olson 112.00 39.50 •39.50 .109.95 -109.95 41.55 0.00 0 2 Uniform Pants, Chief Malmquist 0.00 01/04/2011 Return Rubber Ins Fire Boots 7,110.00 0.00 01/04/2011 Contract SnOw Mowing 7,110.00 7,110.00 56.25 56.25 56.25 0.00 0 1 November invoice No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No 0000 0000 Page 2 Invoice ti Inv Date CARQUEST Car Quest Auto Parts 2055-208962 12/10/2010 101-430-3 120-42210 Equipment Parts 2055-208962 Total: CARQUEST Total: CENCOLLE Century College 396915 12/14/2010 101-420-2220-44370 Conferences & Training 396915 Total: CENCCLLE Total: COLEM ER Colemer Jamie Chk Req 09/12/2010 101-430-3100-44170 Uniforms Chk Req Total: COLEMER Total: Amount Quantity Witt Date Description Referent' 18.32 0.00 01/04/2011 Headlights 18.32 18,32 962.76 0.00 01/04/2011 FFII for 3 962,76 962_76 85.05 0.00 01/04/2011 Uniforms 85.05 85.05 EMERGAPP Emergency Apparatus Maint, INC 52706 12/13/2010 441.95 0:00 01/04/2011 Vehicle Safety Inspection, Adj brakes 101-420-2220-44040 Repairsilvfaint Eqpt 52706 Total: 441.95 52707 12/13/2010 235.00 0.00 01/0412011 Vehicle Safety Inspection E-2 101-420-2220-44040 Repairs/Maint Eqpt 52707 Total: 235.00 52708 12/13/2010 235.00 0.00 01/04/2011 Vehicle Safety Inspection T-1 101 -420-2220-44040 Repairs/Maint Eqpt 52708 Total: 235.00 52709 12/13/2010 235.00 0.00 01/04/2011 Vehicle Safety Inspection'T-2 101-420-2220-44040 Repairs/Maint Eqpt 52709 Total: 235_00 52710 12/13/2010 235.00 0,00 01/04/2011 Vehicle Safety Inspection L-i I 01-420-2 040 Repairs/Maint Eqpt 52710 Total: 235,40 EMERGAPP Total: 1,381.95 EMMONS A Emmons Alex 12/13/2010 12/13/2010 101-410-1450-43620 Cable Operations 12/13/2010 Total: AP - To Be Paid Proof LW (12/29/10 - 1:00 PM) 55.00 0.00 01/0412011 Planning Comm Metting 12/13/10 55.00 Task Type PO # Close POLine No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # EMMONS A Total: ENVENTIS ENVENTIS 737500 1213/2010 101-430-3100-43210 Telephone 737500 Total: 738507 10/13/2010 10]-410-1940-43210 Telephone 738507 Total: ENVENTIS Total: EXTENDOB Extendo Bed Company 210563 11/29/2010 410-480-8000-45800 Other Equipment 210563 Total: EXTENDOB Total: H&LH&LMcabicorp 81573 12/14/2010 101-430-3125-44040 Repairs/Ntaint Eqpt 81573 Total: H & L. Total: HDSUPPLY HD Supply Waterworks, Ltd. 1916747 / 2/08/2010 601-494-9400-42300 Water Meters & Supplies 1916747 Total: HDSUPPLY Total: KLATT Klatt Kyle 12/2312010 12/23/2010 101-410-1910-42000 Office Supplies 12/23/2010 Total: KLA 1 1 Total: KRIEGLER Carol Kriegler 12/29/2010 12/29/2010 404-480-8000-45300 Improvements Other Than Bldgs 12/29/2010 12/29/2010 101-410-1320-44300 Miscellaneous AP - To Be Paid Proof List (12/29/10 - 1:00 PM) 55.00 452.41 0.00 01/04/2011 Telephone/Data Service - PW Dec 2010 452_41 560.60 0.00 01/04/2011 Telephone/Data Sery City Hall Dec 2010 560.60 1,013.01 2.738-00 0.00 01/0412011 Extend° Bed for CV-2 2,738.00 2,738.00 295.55 0.00 01/04/2011 Plow Blades 295.55 295.55 181.69 0.00 01/04/2011 Repair of Meter Reading Handheld 181.69 181.69 42.84 0.00 01/04/2011 Computer Equip 42.84 42.84 Council Chambers 418.75 0.00 01/04/2011 Reimb Exhibit Base Prairie Interp Panel 63..74 0.00 01/04/2011 Reimb shipping for repair of sany equip No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 4 Invoice # Inv Date Amount Quantity Pint Date Deseription Deference Task Type. PO # Close POLine # 12/29/2010 12/29/2010 101-410-1320 4'1300 Miscellaneous 12/29/2010 Total: KRIEGLER Total: 39.17 0.00 4 Reimb refreslithents for Parking lot Ded 521.66 521.66 LEAGMN League of MN Cities 143120 06/18/2010 100:00 0.00 01/04/2011 Balance Due on Annu 101-410-1110-44370 Conferences & Training 143120 Total: 100.00 LEAGMN Total: 100.00 n LINNER Linner Electric Company. Inc. 21337 12/16/2010 1,547.00 0.00 01/04/2011 Floor Electrital Box With Covers 411-480-8000-45700 Office Equipment & Furnishings 21337 Total: 1,547.00 LINNER Total: 1,547.00 MARVS Marv's Professsional Tools 232448 12/16/2010 57.70 0.00 01/04/2011 Jaw Pliers, Bit Set 101-430-3100-42400 Small Tools & Minor Equipment 232448 Total: 57.70 MARVS Total: 57.70 MATZEK Kelli Matzek 12/29/2010 12/290010 100,00 0.00 01/04/2011 Mileage for Conference in Mankato 101-410-1910-43310 Mileage 12/29/2010 Total: 100,00 MATZEK Total: 100.00 No 0000 No 0000 0000 No 0000 No 0000 MCDONALD McDonald Construction 12/29/2010 12/29/2010 10,750,00 0.00 PI/04001 1 Escrow Release Farms of Lake E1mo No WOO 803-000-0000-22900 Deposits Payable 12/29/2010 Total: 10,750.00 7413 12/29/2010 3.000.00 0.00 01/04/2011 Escrow Return 2932 Jonquil #7413 No 0000 803-000-0000-22900 Deposits Payable 7413 Total: 3,000.00 MCDONALD Total: 13,750.00 AP - To Be Paid Proof List (12129/10 - 1:00 PM) Page 5 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # MENARDSO Menards - Oakdale 29887 12/0812010 16.97 0,00 01/04/2011 Ranger Med Cabinet 410-480-8000-45800 Other Equipment 29887 Total: 16,97 30055 12/09/2010 11.31 0.00 01/04/2011 RrigerMed Cabinet 410-480-8000-45800 Other Equipment 30055 Total: 11.31 MENARDSO Total: 28.28 No 0000 0000 MFRA McCombs Frank Roos Assoc Inc. 67945 12/01/2010 22.50 0.00 01/04/2011 Planning Services - November 2010 No 0000 101-410-1910-43150 Contract Services 67945 Total: 22.50 MFRA Total: 27.50 MNNATIVE MN Native Landscapes 6459 12/08/2010 3238.00 0.00 01/04/2011 Native Prairie Plant Seedlings 404-480-8000-45300 Improvements Other Than Bldgs 6459 Total: 3,238.00 MNNATIVE Total: 3,238.00 MNRURAL MN Rural Water Association 2010-2011 Memb 12/13/2010 601-494-9400 44370 Conferences & Training 2010-2011 Mernb Total: MN RURAL Total: 200.00 0.00 01(04/2011 Membership Reno:vat 200.00 200.00 MORTON Morton Salt, Inc. 535694 12/03/2010 3,190.98 0.00 01/04/2011 Road Salt 101-430-3125-42290 Sand/Salt 535694 Total: 3,190.98 546740 12/14/2010 5,233.96 0.00 01/04/2011 Road Salt 101-430-3125-42290 Sand/Salt 546740 Total: 5,233.96 548518 12/15/2010 1,733.76 0.00 01/04/2011 Road Salt 101-430-3125-42290 Sand/Salt 548518 Total: 1.733,76 MORTON Total: 10,158.70 AP - To Be Paid Proof List (12/29;10 - 1:00 PM) No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 invoice # Inv Date MSFCB MN Fire Service Cert. Board 11/29/2010 12/29/2010 101-420-2220-44330 Dues & Subscriptions 11/29/2010 Total: 657 12/16/2010 101-420-22 70 Conferences & Training 657 Total: MSFCB Total: MSFDA MSFDA 12/10/2010 12/10/2010 101-420-2220-44330 Dues & Subscriptions 12JI 0/2010 Total: MSFDA Total: NAM ERICA North American Salt Company 70608487 12/22/2010 101-430-3125-42290 Sand/Salt 70608487 Total: N AMERICA Total: NAPA NAPA Auto Parts 649346 12/10/2010 101-430-3120-42210 Equipment Parts 649346 Total: NAPA Total: NATREPRO National. Reprographics, LLC 69835 12/14/2010 101-410-1320-42030 Printed Forms 69835 Total: NATREPRO Total: NEXTEL Nextel Communications 761950227-093 12/.18/2010 101-410-1940-43210 Telephone 761950227-093 12/18/2010 101-420-2220-43210 Telephone 761950227-093 12/18/2010 101-420-2400-43210 Telephone AP - To Be Paid Proof List (12/29/10 - 1:00 PM) AMU tint Quantity Emt Date Description Reference Task Type PO # Close POLine # 305.00 305.00 225.00 225.00 530.00 216.00 216.00 216.00 2,202_80 2,202:80 2,202.80 26.33 2633 26.33 129.19 129.19 129.19 57.38 177.12 17_47 0.00 01/04/2011 Annual Membership Dues 0.00 01/04/2011 FF 1 test, Goodspeed, Johnson, Haire 0.00 01/04/2011 MSFDA Annual Dues 0.00 01/04/2011 Treated Road Salt 0.00 01/04/2011 Headlights 0.00 01/04/2011 Park Comp Plan Printing 0.00 01/04/2011 Cell Phone Service - Administration 0.00 01/04/2011 Cell Phone Service - Fire Department 0.00 01/04/2011 Cell Phone Service - Building Department No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 7 Invoice # Xnv Date Amount Quantity Prot Date Description Reference Task Type PO # Close POLine # 761950227-093 12/18/2010 59.41 0.00 01/0412011 Cell Phone Service - Public Works 101-430-3100-43210 Telephone Dept 761950227-093 12/18/2010 54_01 0.00 01/0412011 Cell Phone Service - Parks Department 101-450-5200-43210 Telephone 761950227-093 Total: 365.39 NEXTEL Total: 365.39 OVERHEAD Overhead Door Company 67604 12/20/2010 694.55 0.00 01/04/2011 Garage Door Repair 101-430-3100-44010 Repairs/Maint Bldg 67604 Total: 694.55 OVERHEAD Total: 694.55 PITNEY Pitney Bowes 346845 12/18/2010 237.5S 0.00 01/04/2011 Postage machine - Supplies 101-410-1320-43220 Postage 346845 Total: 237.58 PITNEY Total: 237.58 PLANTH PLANT HEALTH ASSOCIATES. INC 1030-10 12/29/2010 960.00 0.00 01/04/2011 Forester Services - December 2010 101-430-3250-43150 Contract Services 1030-10 Total: 960.00 PLANTH Total: 960.00 PRESSA Anastasia Press 12/14/2010 12/14/2010 101-410-1450-43620 Cable Operations 12/14/2010 Total: PRESSA Total: 55.00 0.00 01/04/2011 City Council Meeting 12/14/2010 55.00 55.00 RIVRCOOP River Country Cooperative 11/30/2010 11/30/2010 73.62 0.00 01/04/2011 Fuel 101-420-2220-42120 Fuel, Oil and Fluids 11/30/2010 Total: 73.62 RIVRCOOP Total: 73.62 ROGERS Rogers Printing Services, Corp 17586 12/27/2010 32.06 0.00 01/04/2011 Business Cards - Klatt 101-410-1910-42030 Printed Forms AP - To Be Paid Proof Lig (12/29/10 1:00 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 8 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 17586 Total: ROGERS Total: 32.06 32_06 RUD Prince-Rud Diane 12/20/2010 12/20/2010 320.00 000 01/04/2011 Cleaning City Hall & Annex 101-410-1940-44010 Repairs/Maint Contractual Bldg 12/20/2010 12/20/2010 240.00 0.00 01104/2011 Cleaning Fire Hall 101-420-2220-44010 Repairs/Mairit Bldg 12/20/2010 Total: 560.00 RUD Total: 560.00 SAMSCLUB Sam's Club 11/22/2010 11/22/2010 101-420-2220-44010 Repairs/Maint Bldg 11/22/2010 11/22/2010 101-420-2220-44300 Miscellaneous 11/22/2010 Total: 9559 12/20/20 10 101-420-2220-44040 Repairs/Maint Eqpt 9559 12/20/2010 410-480-8000-45800 Other Equipment 9559 Total: SAMSCLUB Total: 9_60 0.00 01/04/2011 Rock Salt for station 15.92 0.00 01(04(2011 Water 25.52 78.43 0.00 01 412011 Wiper Blades for Truck 20.00 0.00 01/04/2011 Spotlight for Ranger 98.43 123.95 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 STILLM ED Stillwater !Medical Group 12/07/2010 I 2(07/2010 950.86 0.00 0I/04/2011 Preplacement/Physicals, Hep B Vac No 0000 101-420-2220-43050 Physicals 12/07/2010 Total: 950.86 S 1 iLLMED Total: 950.86 SVENDSON Siiendscin Heather Chk Req 12/29/2010 128.25 0.00 01/04/2011 Refund on Building Permit I 01-420-2400-44300 Miscellaneous Chk Reg Total: 128.25 SVENDSON Total: 128.25 TDS TDS METROCOM - LLC 651-779-8882 12/29/2010 163.94 0.00 0i/04/2011 Analog Lines - Fire 101-420-2220-43210 Telephone 651-779-8882 12/29/2010 156.78 0.00 01/04/201 1 Analog Lines - Ftibl ic WOrks 101-430-3100-43210 Telephone AP - To Be Paid Proof List (12/29/10 - I i.00 PM) No 0000 No 0000 No 0000 Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 651-779-8882 12/29/2010 602-495-9450-43210 Telephone 651-779-8882 12/29/2010 601-494-9400-43210 Telephone 651-779-8882 Total: TDS Total: TKDA TKDA, Inc, 000201003776 12/29/2010 203-490-9070-43030 Engineering Services 000201003776 Total: 000201003777 12/29/2010 203-490-9070-43030 Engineering Services 000201003777 Total: 000201003778 12/29/2010 203-490-9070-43030 Engineering 'Services 000201003778 Total: 000201003781 12/29/2010 913-430-8000-43030 Engineering Services 000201003781 Total: 000201003783 12/29/2010 413-480-8000-43030 Engineering Services 000201003783 Total: 000201003784 12129/2010 416-480-8000-43030 Engineering Services 000201003784 Total: 000201003785 12/29/2010 417-480-8000-431330 Engineering Services 000201003785 Total: 000201003786 12/29/2010 101-420-2400-43030 Engineering 000201003786 12/29/2010 101-430-3100-43030 Engineering Services 000201003786 12/29/2010 101-410-1930-43030 Engineering Services 000201003786 12/29/2010 101-410-1910-43030 Engineering Sevices 000201003786 Total: 000201003787 12/29/2010 417-480-8000-43030 Engineering Services 000201003787 Total: 000201003788 12/29/2010 601-494-9400-43030 Engineering Services 000201003788 Total: AP -To 13e Paid Proof List (12/29/10 - 1:00 PM) 104.52 0.00 01/04/2011 Analog Lines - Lift Station Alarms 42.16 0.00 01/04/2011 Alarm Well House 1€2 467.40 467.40 984.85 0.00 01/04/2011 DevelopmentWhistling Valley 111 984.85 210.50 0.00 01104/201i Lake Elmo Farms 210,50 485.93 0.00 01/04/2011 Sanctuary 485.93 16,421.09 0.00 01/04/2011 1-94 to 30th Street - villageSarntai 16,421.09 1,i 63.06 0.00 01/04/2011 Lake Elmo Area Village Eng Support 200.61 0.00 0110412011 Tablyn Portion 1,438,68 0.00 01/04/2011 Lake Elmo 2010 Street & Water Quality 381.33 0.00 01/04/201 I General Engineering 461.70 0_00 01/04/2011 General Engineering 6,329.66 0.00 01/04/2011 General .Engineering 1,005,77 0.00 01/04/2011 General Engineering 1,163.06 200.61 1,438.68 8,178.46 452.13 0.00 01/04/2011 TH 5 & Jarnaca Ave Roundabout 452.13 1,174.75 0,00 01/04/2011 Lake Elmo Water System Strategies/Pin 1,174.75 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Invoice # Inv Date 000201003789 12/29/2010 418-480-8000-43030 Engineering Services 000201003789 Total: 000201003790 12/29/2010 418-480-8000-43030 Engineering Services 000201003790 Total: 000201003791 12/29/2010 101-420-2400-43030 Engineering 000201003791 12/29/2010 101-410-1910-43030 Engineering Services 000201003791 12/29/2010 409-480-8000-43030 Engineering Services 000201003791 12/29/2010 404-480-8000-43030 Engineering Services 000201003791 12/29/2010 601-494-9400-43030 En gineeting Services 000201003791 12/29/2010 602-495-9450-43030 Engineering Services 000201003791 12/29/2010 603-496-9500-43030 Engineering Services 000201003791 Total: TKDA Total: XCEL Xcel Energy 12/29/2010 12/29/2010 601-494-9400-43810 Electric Utility 12/29/2010 Total: XCEL Total: Report Total: AP - To Be Paid Proof List (12(29/10 - 1:00 PM) Amount Quantity Pmt Date Description Reference Task Type PC) # Close POLine # 3,570.00 0.00 01/04/2011 2011 Street Improvement Feasibility 5.570.00 4,470.00 0.00 01/04/2011 Lake Elmo/50th St/Kimbro MSAS, St 4,470.00 371.94 0.00 01/04/2011 223.35 0.00 01/04/2011 3.558.97 0.00 01/04/2011 2,435.21 0,00 01/0412011 548.20 0.00 '01/04/2011 1,078.04 0.00 01/04/2011 1,282.27 0.00 01/04/2011 9,491.08 48;248.04 lmprov General Engineering-VRA General Engineerine/RA General Eng ineering-VRA General Engincering-VRA General Enginetring-VRA General En$ineeri ng-V RA General Engineering-V RA 1,604.82 0.00 01/04/2011 Electric & Gas Wells 1 & 2 1;604.82 1,604.82 105,317.62 No 0000 No 0000 No 0000 No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 11