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HomeMy WebLinkAbout01-11-2011 workshop packetCity of Lake Elmo City Council Workshop 3800 Laverne Avenue North Lake Elmo, MN 55042 January 11, 2011 6:30 p.m. — 8:30 p. Proposed Workshop Agenda 1. Community Objectives Regarding Solid Waste Services 2. Discussion Regarding 2011 Planning & Parks Commission Appointments 3. Review 2010 City Council Work Plan — Planning for 2011 4. Adjourn * social gathering may or may not be held at the Lake Elmo Inn following the meeting ** f" LAKE ELM 0 MAYOR & COUNCIL WORKSHOP DATE: WORKSHOP ITEM #: DISCUSSION AGENDA ITEM: Community Objectives Regarding Solid Waste Services SUBMITTED BY: City Council THROUGH: Bruce A. Messelt, City Administrator REVIF,WED BY: - NA - 1/11/2011 SUMMARY AND ACTION REQUESTED: This item has been rescheduled from November 10th, 2010, at the request of the City Council. It is respectfully requested that the City Council discuss the topic of community solid waste hauling and related issues, as originally requested by the City Council on November 3rd, 2010. BACKGROUND INFORMATION & STAFF REPORT: With the consent of the City Council, this item has been rescheduled to allow time for discussion of the 2009 Waste Hauling Survey and Citywide objectives as they relate to solid waste collection and recycling. RECOMMENDATION: It is respectfully recommended that the City Council discuss the topic of community objectives relating to solid waste collection and recycling, as requested by the City Council, and provide and direction, as appropriate. ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Discussion Mayor & City Council - Public input, if Appropriate Mayor & City Council - Council Direction Mayor Facilitates -- page 1 -- CITY 04...".mirm." LAKE ELM 0 MAYOR& COUNCIL WORKSHOP DATE: WORKSHOP ITEM #: DISCUSSION 1/11/2011 2 AGENDA ITEM: Discussion Regarding 2011 Planning & Parks Commission Appointments SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City Administrato REVIEWED BY: Planning & Parks Staff' SUMIVIARY AND ACTION REOUESTED: The City has received a notice from a Planning Commission Member regarding unavailability for reappointment and must also address additional vacancies created by Mr. Pearson's election to the City Council and term limits for other Commission Members. The Parks Commission also has vacancies to be addressed. Past practice has been, when such vacancies occur, Alternates are appointed as Full Voting Members and additional members are recruited. However, the City Council does have the authority to consider additional options, including amending terms and/or re -appointments, perhaps especially when the City experiences such a high amount of turnover (either because of terms or specific circumstances). BACKGROUND INFORMATION: City Code states that a Planning Commissioner's term shall last for three years and a voting member can serve two consecutive terms. All appointments will expire on December 31St of a given year; however, the Current Planning Commission will continue until the end of January, 2011 in order to allow the City Council to make its appointments on January 25th. Attached is a chart identifying the expiration of terms for each Commissioner and if a Commissioner is eligible to reapply for a three year term. STAFF REPORT: Past practice has been when a vacancy occurs, the First Alternate is appointed to voting member (to complete an open term or begin a new full tem!) and the Second Alternate is appointed to First Alternate, etc. The City then advertizes to fill the vacancies on the Planning Commission. Such advertising continues for both the Planning and Parks Commissions. -- page 1 -- City Council Workshop Discussion Regarding 2011 Planning & Parks Commission Appointments January 1 lth, 2011 Consent Agenda Item #2 RECOMMENDATION: It is recommended that the City Council discuss the 2011 appointment process for the Planning and Parks Commission and provide City Staff with direction in preparing such appointments for the January 25th, 2011 agenda. ATTACHMENTS: Updated Planning and Parks Commissioner Term Chart SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Introduction of Item City Clerk/City Attorney Questions from Council to Staff Mayor Facilitates - Call for Motion Mayor & City Council Discussion Mayor & City Council - Action on Motion Mayor Facilitates -- page 2 -- Planning Commission NAME Julie Fliflet Saleh Van Erem Joan Ziertman Steve Britz (finish Brenda Anderson's term) Greg Hall Thomas Bidon (finish Todd Ptacek's Mike Pearson Laurie McGinnis Todd Williams Jennifer Pelletier Robert Van Zandt Expire 12/31/11 12/31/11 12/31/12 12/31/10 12/31/10 12/31/10 12/31/11 12/31/10 1st Alternate 2" Alternate 12/31/10 There are two applications on file. Parks Commission NAME Todd Bruchu Mike Zeno Susan Dunn John Ames Rolf Larson Judith Blackford John Booher Marty Dobbs David Steele Pam Hartley Tenn Expires 12/31/10 FVM 2/4/08 FVM 2/4/08 12/31/10 12/31/11 12/31/12 FVM 6/16/09 1st Alternate Alternate There is one application on file. Information Serving 2" term Serving 1st tee Serving 1st term ReAppoint 2011 ReAppoint 2011 ReAppoint 2011 Elected Council Member Did not seek another term Finish Pearson term Could be Appointed FVM Served two teinis Information Could not serve again Serving 1st term Serving 1st term Served two terms Serving 2na term Serving 1st Willi Resigned Serving 1st telin Could be appointed FVM Could be appointed FVM Term Expires 12/31/11 12/31/11 12/31/12 12/31/13 12/31/13 12/31/13 12/31/11 12/31/13 Could not serve again consecutively as a FVM, unless approved by Council Teirn Expires ReAppoint 2011 ReAppoint 2011 12/31/11 12/31/12 12/31/11 City Council Date: November 5, 2007 REGULAR Item: 14 Ordinance ITEM: Consider an ordinance amending the date of appointment and termination of planning commissioners to be consistent with other city commissions SUBMITTED BY: Sharon Lumby, City Clerk REVIEWED BY: Susan Hoyt, City Administrator SUMMARY AND ACTION REQUESTED: The City Council is being asked to amend the planning commission appointment process to the same process used by other commissions and to assure clarity in the commission appointing process and staggered teinis. The proposed process: • Make new appointments and reappointments in January of each year. • Have all appointments expire after three years on December 315' of the year. • When there is a resignation on a commission, appoint the new commissioner (or alternate) to the position to complete the term until December 31 of the year the term of the original commissioner expired and allow the current commissioner to be appointed to his or her own term. SUGGESTED MOTION FOR CONSIDERATION: Move to adopt Ordinance No, 97-201)An Ordinance Relating to Composition of the Planning Commission ATTACHMENT: 1. Ordinance No. 97-20 CITY OF LAKE ELMO WASH COUNTY, MINNESOTA ORDINANCE NO. 97-200 AN ORDINANCE RELATING TO COMPOSITION OF THE PLANNING COMMISSION The Lake Elmo City Council ordains that Section 210.030 of the City Code is amended to read as follows: 210.030 Composition The Planning Commission shall consist of nine (9) voting members and two (2) non- voting alternate members. The voting members shall be appointed for a three (3) year telln so that only one-third of the appointments will expire on December 31 of each vear. Voting members may not serve more than two (2) consecutive terms. Appointment to an additional teiin(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Planning Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment upon a vacancy on the commission. ADOPTION DATE: Passed by the Lake Elmo City Council on the 5th day of November, 2007. EFFECTIVE DATE: This Ordinance shall be effective the day following its publication. Dated: 1 2007 Lean Johnston, Mayor ATTEST: Susan Hoyt, City Administrator PUBLICATION DATE: Published on the day of 007 This ordinance was adopted by the City Council of the City of Lake Elmo on the 5th day of November 2007, by a vote of 4 Ayes and 1 Nay. Mayor Johnston - Aye Council Member DeLapp - Nay Council Member Johnson - Aye Council Member Park - Aye Council Member Smith - Aye CITY OF LAKE ELMO WASHMGTON COUNTY, MINNESOTA ORDINANCE NO: 97-148 AN ORDINANCE AMENDING SECTION 225.03 OF THE LAKE ELMO MUNICIPAL CODE RELATING TO COMPOSITION OF THE PARKS COMMISSION Section 1. Amendment: Section 225.03 of the Lake Elmo Municipal Code is hereby amended to read as follows; to wit: 225.03 Composition The Parks Commission shall consist of nine (9) voting members and two (2) alternate members. The voting members shall be appointed by the City Council for a three (3) year term. Voting members may not serve more than two (2) consecutive terms. Appointment to an additional term(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Parks Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment. In its discretion, the City Council may adjust the lengths of tenns of office for Parks Commission members so that no more than one-half of the terms expire in any given year. Section 2. Effective Date: This ordinance shall become effective upon the passage and publication according to law. ADOPTED by the Lake Elmo City Councilon the 15th day of Feb 0 Dean Johnston, Mayor PUBLISHED IN THE MARCH 4, 2005 LAKE ELMO LEADER CITY aF LAKE ELMO MAYOR & COUNCIL WORKSHOP DATE: WORKSHOP ITEM #: DISCUSSION AGENDA ITEM: Review 2010 City Council Work Plan — Planning for 2011 SUBMITTED BY: Bruce Messelt, City Administrator, THROUGH; REVIEWED BY: 1/11/2010 SU1VEVIARY AND ACTION REOUESTED: The City Council is asked to spend a few minutes at tonight's meeting reviewing the working 2010 Workplan and begin identifying for City staff those items of interest to the Council that will require special attention during 2011. BACKGROUND INFORMATION: The City Council has already approved its 2011 Annual and CIP Budget and its Staff is now in the process of defining specific projects and activities that are budgeted and/or authorized above normal day-to-day operations and business that will require special attention or are of particular interest to the City Council. Examples of such would be: Review and "next steps" on the 2009 survey of waste collection alternatives; completion of review of City special assessments; review of specific Zoning Ordinances or planning the 1-94 corridor, and the like. The City Council is asked to help identify these key Workplan objectives during tonight's meeting. These will be codified in a formal Workplan, with project leaders and proposed timelines identified, and presented to the Council for foiival adoption at a later date. STAFF REPORT: The City staff would like to continue with the City Council annual citywide delineation of official budgeted and/or authorized Workplan projects for 2011. While modifications and changes will always occur, such exercise fosters both discipline and accountability for the activities and functions of the City and its employees. Such annual Workplan is already in use by the City's Planning Commission, were used citywide in 2010 (attached), and have proven to be of high value in other cities and organizations. -- page 1 — City Council Workshop Review 2010 City Council ork Plan — Planning for 2011 January 1 lth, 2011 Workshop Agenda Item #3 RECOMMENDATION: It is recommended that the City Council take time at tonight's meeting to review working 2010 Workplan and enter into a preliminary discussion with City staff on 2011 priorities for the City's Workplan. ATTACHNIENTS: Working 2010 City Workplan SUGGESTED ORDER OF BUSINESS: - Introduction of Item City Manager - Discussion Mayor & City Council -- page 2 -- OBJECTIVES Advance Public Safety Enhance Community Vitality 2010 WORKPLAN (Working Document) GOALS • Implement Code Red Emergency Communication System • Pursue Safer Road Projects • Recruit Fire Fighters • Formalize L-T Viability of Fall Festival • Evaluate Possibility of Farmers' Market • Keep "small town" feel • Develop Community spaces • Improve Community involvement • Review/Update City Employee Policies Performance Criteria • Have Code Red operational by June 1 • Develop City Policy for use of Code Red • Complete Jarnaca-Hwy 5 Project • Continue Street Maintenance and Rehabilitation Programs • Seek 100% Complement by EOY • Work to re -start CEC to support Fall Festival & evaluate Farmers' Market Concept • Festivals, fishing tourney, etc. • More quality community gathering areas • Support Civic groups - JCs, Lions, Rotary • Downtown Library • Establish Process for Review/Input • Complete Employee Evaluations • Complete Review/Update by EOY 2010 • Resident surveys • Continue historic annual events • Increase events/yr • More hours for library Foster Good Government Parks & Public Works • Improve Hiring Process • Efficient & Effective • Responsive • Listens/Inclusive • Approachable • Undertake Planning for Reclaimed Landfill Area(s) • Complete Trails Plan & Assessment • Update Major Vehicle/Equipment Schedule • Many parks with diverse uses. • Continued good & appropriate service to roads (ex. p(owing). • Good access to lakes & trail networks (diverse uses- transpor(ation, leisure/wildlife viewing, fitness). • Develop Hiring Policies & Procedures • Council is open & involved locally. • Staff is open & involved locally. • Award -worthy neighborhoods. • Award -worthy downtown • Innovative advisors. • Direct Perks Commission to Undertake Action • Complete Plan by EOY 2010 • Resident surveys • Comparisons to other, similar cities — MN, nationally • Awards received • Outside funding/grants success • Moderate taxes (not lowest) • Staff, Parks & Planning Commission to undertake assessment and report to Council • Develop Major Equipment Replacement/Sinking Fund • Village — surrounded by expansive greenbelt & connections within. • 1-94 Corridor has green infrastructure and green connections within. • Network of trails between all parks & throughout city. • Implement Administrative Enforcement • Complete Ordinance Drafting • Implement Administrative Processes • Village & 1-94 plans approved by city with substantial park • Park land increases In city • More active park options available • Roads plowed and potholes fixed Improve Quality Housing & Neighborhoods • Research & Evaluate Possibility of Code Changes • Promote Open Space Developments • Promote Life -Cycle 1-lousing Options • Quality OP Developments • Village with character & open space. • Diff housing density & pricing options. • Research City options for Economic Development Commission/Authority Promote Appropriate Business . Attract Business Along I-94 Corridor Development Environment & Lakes • Established LE businesses prosper. • Local entrepreneurs supported. • Vibrant, walkable downtown (locals). • 1-94 Eco-business (B/1/C) park integrated with housing, etc. • Clean lakes with protected shores. • Large open spaces in city (incl. non -park lends). • Green infrastructure that protects natural environment • Consider Home Sprinkler Code Change • Look into LEAD/Energy Star T1F Incentives/Legislation • Develop Communication/Marketing effort to educate developers of opportunities • Seek grant/partnering opportunities • Green & sustainable standards. • Walkable village (KI mi. radius). • "Quaint" mixed use downtown. • Establish Council Subcommittee • Complete Report by EOY 2010 • Update 1-94 Conlclor Land Use Plan & Zoning • Updated land use plans supported/approved by council. • Green & sustainable standards. • Sustainability principals reflected in all city businesses. ▪ Energy efficiency standards. • Open space around Village. * Runoff controls to protect lakes/wetlands. * Green infrastructure standards. • Public use of controls and incentives for downtown. • Standards green, sustainable, architectural, form - based. • Local business moving into downtown. • Public use of controls and incentives for 1-94 corridor. • Standards — green, sustainable, architectural, form - based. • "Green"business locating in city. • Lake quality stays the same or Increases. • More natural areas in the city. Historic District/Heritage OTHER • Historic business supported. • Public support for heritage preservation. • Historic buildings are preserved* • Adaptive use of historic structures and spaces. • Historic farms/landmarks preserved. • Flexible standards for historic/herltage sites. • Update Zoning Code • Make significant progress in 2010 • Evaluate Human Rights Commission • Work to Identify HR Commission Volunteers • Downtown historic architecture and character preserved. • Shiltgen farm bldgs programmed for preservation & adaptive use. • Land use plan chapter that discusses heritage opportunities. OBJECTIVES Advance Public Safety Enhance Community Vitality 2010 WORKPLAN (Working Document) GOALS Implement Code Red Emergency Communication System Pursue Safer Road Projects Recruit Fire Fighters • Formalize L-T Viability of Fall Festival • Evaluate Possibility of Farmers' Market • Keep "small town" feel • Develop Community spaces • Improve Community involvement Review/Update City Employee Policies Performance Criteria Have Code Red operational by June 1 Develop City Policy for use of Code Red Complete Jamaca-Hwy 5 Project Continue Street Maintenance and Rehabilitation Programs • Seek 100% Complement by EOY Work to re -start CEC to support Fall Festival & evaluate Farmers' Market Concept Festivals, fishing tourney, etc. More quality community gathering areas Support Civic groups — JCs, Lions, Rotary Downtown Library • Establish Process for Review/Input • Complete Employee Evaluations • Complete Review/Update by EOY 2010 • Resident surveys • Continue historic annual events • Increase events/yr • More hours for library Foster Good Government Parks & Public Works Improve Hiring Process Efficient & Effective Responsive Listens/lnclusive Approachable Undertake Planning for Reclaimed Landfill Area(s) Complete Trails Plan & Assessment Update Major Vehicle/Equipment Schedule Many parks with diverse uses. Continued good & appropriate service to roads (ex. plowing). Good access to lakes & trail networks (diverse uses- transportation, leisure/wildlife viewing, fitness). Implement Administrative Enforcement Develop Hiring Policies & Procedures Council is open & involved locally. Staff is open & involved locally. Award -worthy neighborhoods. Award -worthy downtown Innovative advisors. Direct Parks Commission to Undertake Action Complete Plan by EOY 2010 • Resident surveys • Comparisons to other, similar cities — MN, nationally • Awards received • Outside funding/grants success • Moderate taxes (not lowest) Staff, Parks & Planning Commission to undertake assessment and report to Council Develop Major Equipment Replacement/Sinking Fund Village — surrounded by expansive greenbelt & connections within. • 1-94 Corridor has green infrastructure and green connections within. • Network of trails between all parks & throughout city. Complete Ordinance Drafting Implement Administrative Processes Village & 1-94 plans approved by city with substantial park Park land increases in city More active park options available Roads plowed and potholes fixed Improve Quality Housing & • Research & Evaluate Possibility of Code Neighborhoods Changes Promote Appropriate Business Development Environment & Lakes • Promote Open Space Developments • Promote Life -Cycle Housing Options Quality OP Developments Village with character & open space. Diff housing density & pricing options. Research City options for Economic Development Commission/Authority Attract Business Along 1-94 Corridor Established LE businesses prosper. Local entrepreneurs supported. Vibrant, walkable downtown (locals). 1-94 Eco-business (B/I/C) park integrated with housing, etc. Clean lakes with protected shores. Large open spaces in city (incl. non -park lands). Green infrastructure that protects natural environment. Consider Home Sprinkler Code Change Look into LEAD/Energy Star TIF Incentives/Legislation • Develop Communication/Marketing effort to educate developers of opportunities • Seek grant/partnering opportunities Green & sustainable standards. Walkable village (% mi. radius). "Quaint" mixed use downtown. Establish Council Subcommittee Complete Report by EOY 2010 Update 1-94 Corridor Land Use Plan & Zoning Updated land use plans supported/approved by council. Green & sustainable standards. Sustainability principals reflected in all city businesses. Energy efficiency standards. Open space around Village. Runoff controls to protect lakes/wetlands. Green infrastructure standards. • Public use of controls and incentives for downtown. • Standards — green, sustainable, architectural, form - based. • Local business moving into downtown. Public use of controls and incentives for 1-94 corridor. Standards — green, sustainable, architectural, form - based. "Green" business locating in city. • Lake quality stays the same or increases. • More natural areas in the city. Historic District/Heritage Historic business supported. Historic buildings are preserved. Historic farms/landmarks preserved. Public support for heritage preservation. Adaptive use ofhistoric structures and spaces. Flexible standards for historic/heritage sites. Update Zoning Code 0 Make significant progress in2OY0 Evaluate Human Rights Commission ° Work to Identify HRCommission Volunteers Downtown historic architecture and character preserved. Ghi|hJenferm bNgs programmed for preservation & adaptive use. Land use plan chapter that discusses heritage opportunities.