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Home My WebLink About01-25-2011 packetCity of Lake Elmo 3800 Laverne Avenue North January 2011 7:00 p.m, A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. AI IENDANCE: Johnston Pearson Emmons Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting 'understands how the City Connell does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. ACCEPT MINUTES 1. January 4, 2011 H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. Charitable Gambling Contribution — Lake Elmo Jaycees CONSENT AGENDA: (Items are placed on the consent agenda by city staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3. Authorize Signatures for payment of funds from Lake Elmo Bank; Resolution No. 2011-002 4. Approve Equity Compliance Report J. REGULAR AGENDA: 5. Parks Commission: Ordinance Revision. & Appointments 6. Planning Commission: Introductions & Appointments 7. a. City Council Subcommittees b. Appointments to Outside Organizations 8. Approve 2011 Planning Commission Work Plan 9. Planning Commission Annual Report 10. Engineer Update: 50th Street and Kimbro Avenue; Gravity Sewer 11. 2011 Animal Control Services Contract K. REPORTS AND ANNOUNCEMENTS: • Mayor and Council members • City Administrator's Report • City Attorney's Report: L. EXECUTIVE SESSION — Regarding Litigation Strategies Relating to City of Lake Elmo v. 3M Corporation 12. Introduction & Summary of Executive Session * City Council Chambers will be closed and no broadcast will be produced during Executive Session. M. ADJOURN **A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** City of Lake Elmo City Council Minutes January 4, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park, and Smith Also Present: Administrator Messelt, City Engineer Griffin, Attorney Snyder, Planning Director Klatt, Finance Director Bouthilet, and City Clerk Lurnby APPROVAL OF AGENDA: MOTION: Council Member Park moved to approve the January 4, 2011 City Council agenda. Council Member Smith seconded the motion. Pie motion passed 5-0. ACCEPTED MINUTES: The December 14, 2010 City Council minutes were accepted by the City Council. MOTION: Council Member DeLapp moved lei'approye the payment of disbursements .„:. and payroll. Council Member Smith seconded the motion The motion passed 5-0. The meeting was adjourned at 71.0 PM. Respectfully submitted by Sharon tumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES January 4, 2011 City of Lake Elmo City Council Minutes January 4, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Emmons, Park, Pearson, and Smith Also Present: Administrator Messelt, City Engineer Griffin, Attorney Snyder, Plannin Director Klatt, Finance Director Bouthilet, and City Clerk Lumby OATH OF OFFICE FOR COUNCIL MEMBERS NICOLE PARkAND MIKE PEARSON APPROVAL OF AGENDA: MOTION: Council Member Park moved to approvethe January 4, 2011 City Council agenda Council Member Smith seconded the motion The Motion passed 5-0. ACCEPTED MINUTES: None PUBLIC COMMENTS/INQUIRIES: Recognition of outgoing Council'Member Steve DeLapp for serving his community as a member of the Lake Elmo City CouncilfrOm 194 to 2010. Recognition of and Moment of Silence for Bud Talcott for serving his community as a member of the MairitenanCeAdvisory Committee. CONSENT AGENDA: MOTION: Council :Member Smith moved to approve the Consent Agenda. Council Member Park secondedthe:MOtion. The motion passed 5-0. • Authorize the Mayor and City Administrator to execute timely payment of Payroll and Disbursements during the January 5th-24th, 2011 timeframe, as presented. • Adopt City Council Meetings and Workshops, Planning Commission Meetings, Parks Commission Meetings and Maintenance Advisory Commission Meetings for 2011. • Designate the Oakdale -Lake Elmo Review Newspaper as the official newspaper for 2011 and designate the Pioneer Press as a back up official newspaper on an as - needed basis • Designate TKDA, Jack Griffin and Ryan Stempski as City Engineers for 20] 1 • Appoint Dave Snyder of Eckberg and Lammers as the Official City Attorney for municipal, civil and criminal matters for 2011 LAKE ELMO CITY COUNCIL MTNUTES January 4, 2011 Appoint Steve McDonald of Abdo, Eick & Meyers as the City Auditor for 2011. Approve the Lake Elmo Bank, Northland Trust, Wells Fargo and Morgan Stanley/Smith Barney as the City's Official Depositories for 2011 Appoint Joe Ridon of KDV as the City Financial Advisor for 2011 MOTION: Mayor Johnston moved to appoint Joe Rigdon of KDV as the City Financial Advisor for 2011 and directed staff to address this issue with a Request for Proposal at the end of the year. Council Member Pearson seconded the motion. The motion was passed 5-0. REGULAR AGENDA: Appointment of Deputy (Acting) Mayor Pursuant to State Statute 412.121, the City, Council is asked to select an Acting Mayor on the City's behalf should Mayor Johnston be unavailablOr`unableiO2attend a meeting, sign an agreement, or attend functions on behalf of the City Any member of the Council is eligible for this position. , MOTION: Mayor Johnston moved to approve CouhijiV.ember Smith as Deputy (Acting) Mayor for 2011, to comply with and fulfil(4.,duties enumerated in Minnesota State Statute 412.121 relating to selection of an1ActingMayor",,-;Council Member Park seconded the motion. The motion passed 520., Update on 50th Street and Kimbro Avenue At the December 7th meeting the City Council directed staff to review assessment options that would include.poteritial assessments to the benefitting properties with driveway access to Kirkwood Avenue. Jack Griffin, City Engineer, presented different assessment options for the Street Improvements for the 50th Street and Kimbro Avenue Feasibility ReportIt was noted that some Kirkwood residents have requested consideration of paVing Kirkwood Avenue. Past assessments of the seven properties proved cost prohibitive;:even with the City potentially picking up 70% of the project cost. Staff recommended holding a neighborhood meeting prior to the Public Hearing and further evaluating for the Council how best to maintain remaining gravel roadways in the City, especially when maintenance agreements are inplace but not currently billed. Council Member Emmons questioned the need for paving Kirkwood Avenue now, He would like to see Kirkwood serve more as a City East-West thoroughfare and then find out what the cost would be to correct the 90 degree turns and make Kirkwood Avenue a thoroughfare connection. LAKE ELMO CITY COUNCIL M UTES January 4, 2011 2 MOTION: Council Member Smith moved to adopt Resolution No. 2011-001 Accepting the Feasibility Report for the 50th Street and Kimbro Avenue Street Improvements and Calling for a Public Improvement Hearing to be held on February lsr, 2011. Mayor Johnston seconded the motion. The motion passed 4-1 (Council Member Emmons voting against.) Approve 2011 Fee Schedule The City Council was requested to adopt Ordinance No. 08-037, approving the 2011 Fee Schedule. MOTION: Mayor Johnston moved to adopt Ordinance No. 08-037 approving the 2011 Fee Schedule, as presented, and directed staff to comeback with a,proposal for increasing liquor license fees. Council Member Smith secondedgie motion. The motion passed 5-0. The meeting was adjourned at 8:10pm. Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES January 4, 2011 CITY OF LAKE ELMO ,AYOR & COUNCIL COMMUNICATION DATE: 01/25/2011 CONSENT ITEM #: 2 MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $ 491,622.03 SUBMITTED BY: Tom Bouthilet, Finance Director TIIROUGH: Bruce Messelt, City Administrato REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $491,622.03 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. cia -• A o ,,D ACH 9,296.48 Payroll Taxes to IRS 01/13/2011 ACH 1,365.41 Payroll Taxes to 11/LN Dept. of Revenue 01/13/2011 ACH $ 3,937.07 Payroll Retirement to PERA 01/13/2011 DD3170 — DD3209 $ 34,656.61 Payroll Dated 01/13/2011 (Direct Deposit) 36616 — 36627 $ 18,388.30 Payroll Dated 01/13/2011 36628 — 36628 90.75 Payroll Dated 01/14/2011 (Terminated Employee) 36629 — 36666 $ 132,670.96 Accounts Payable Dated 01/19/2011 (FY 2010) 36667 —36692 $ 291,216.45 Accounts Payable Dated 01/19/2011 (FY 2011) -- page City Council Meeting Approval of Disbursements January, 25th, 2011 Consent Agenda Item #2 STAFF REPORT: City staff' has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $491,622.03 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the January 19th, 2011, payable 2010 & 2011, Disbursement, as Presented [and modified] herein." ATTACHMENTS: Accounts Payable Dated 01/19/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- Accounts Payable To 113e Paid Proof List User: joint z Printed: 01/19/2011 - 9:5,1 AM Batch: 009-12-2010 Invoice ti Inv Date Amount Quantity Vint Date Description Reference 'rash Type PO II Close POLitte ACS Animal. Control Services 366 01/13/2011 101-420-2700-43150 Contract Services 366 Total: ACS Total: mar nen 326.02 0.00 01/19/2011 Annual Control Services No 0000 326.02 326,02 ALLIED Allied Electrical Cont., Inc, 1255 I I/18/2010 150.00 0,00 01/18/201 I Repair breakers Station 10. No 0000 101 -420-2220-44010 Repairs/Maint Bldg 1255 Total: 150.00 ALLIED Total: 150,00 ANCOM ANCOM COMMUNICATIONS, INC. 19583 01/11/2010 3,436.16 0.00 01/19/2011 6 New pagers, replacement No 0000 101-420-2220-43230 Radio 19583 Total: 3,436,16 ANCOM Total: 3,436.16 ARAM Aramark, loc. 629-7146023 12/21/2010 69.07 0,00 U1/18/2011 Monthly rug service Station 2 No 0000 101-420-2220-44010 Repairs/Maint Bldg 629-7146023 Total: 69.07 629-7146025 12/27/2010 68.44 0.00 01/18/2011 Monthly rug service Station 1 No 0000 101-420-2220-440(0 Repair/Main( Bldg 629-7146025 Total: 68.44 ARAM Total: 137.51 BECKER Becker Fire and Safety, L.LC 17 12130/20 I 0 6,49 0,00 01/18/201 I Annual Pim, Extinguish inspection 101-410-1940-44040 Repairs/M aint Contractual Eqpt 17 Total: 6,49 No 0000 AP • To Be Paid PiooC List (01/19/11 - 9:54 AM) Page I Invoice Inv Date Annum t Quantity Putt Date Description Reference nat., Task 18 12/30/2010 101-42U-2220-44010 Repairs(Maint Bldg 18 "fotalE 19 12/30(2010 101-430-3100-44040 Repairs/Maint Eqpt 19 Total: BUCKER Total: C&1 CONS C & ,1 tonsultuig S 1...LP 12-2010 01/11)1/2011 101-410-1520-43150 Contract Services 12-2.010 Total: CE3r.1 CONS Total: CAMPION Campion Barrows & Assoc., Corp 12/31/2010 12/31(2010 101-420-2220-43050 Physicals 12/31/2010 Total: CANI P ION Total: ('OM CAST COMCA S'F 12/27/20 10 12(27/2010 10 I -420-2220-44300 M iscel rancor's 12/27/2010 Total: COMCAST Total: Cre BLOOM City of Bloomington December 2010 12/31/2010 601-494-9400-42270 Utility System Maintenance Deceit tber 2010 Total; CTYBLOOM Total: liCKI3ERC3 l5ckbcrg Lamers Briggs wuttr 108812 12/31/2010 101.-410-1320-43040 Legal Services 1(18812 Total: 12-2010 12i31/2010 lot -420:1150-43045 Attorney Criminal 12-2010 Total: AI' -To Be Paid Proof List (01/19/(1 - 9:54 AM) 59.97 0,00 01/18/2011 Animal inspection of lire extinguishers 59.97 56.27 56.27 122.73 0,00 01/18/2011 Annual Fire Extinguish inspection 4,462.50 0.00 01/18/2011 Monthly Acdg Services - December 2010 4,462.50 4,462.50 1,170.00 0.00 01/19/2011 Psychological Evaluations X 3 1,170,00 1,170,00 7,89 0.00 01/)8/2011 Mundy Service 7.89 7.89 100.00 0,00 01/18/2011 Lab Bacteria Tests 100,00 100.00 .3,648,12 3,648. 12 3,820.66 3,820,66 0E00 01/18/2011 Legal Services - 0,00 01/ I 8/2011 Legal Services - Criminal Moo Tyre PO I! Close POLine No 0000 No 0000 No Na No No No No U000 0000 0000 0000 0000 0000 Page 2 1 Invoice (1 tuv Date ECK13 ERG Total: EMEIMENC Emergency Services Marketing 2929 01/04/2010 101-420-2220-44330 Dues & Subscriptions 2929 01/04/2010 101-420-2220-44330 Dues & Subscriptions 2929 Total: ENIERCiENC Total: FXL,FX1„ Inc. December 2010 01/06/2011 101-4 10-1320-43100 Assessing Services December 20 I U Total: 1'XL Twat: HAWK. Ilawk Labeling Systems 180748 0 L/03/201 1 602.495-9450-42270 Utility Systetn Maint Supplies 180'748 Total: HAWK Total: HAWKINS Hawkins, Inc. 3185335 12/29/2010 60 1 -194-94(1(1-421 60 Chemicals 3185335 Total: HAWKINS Total: 1CDV Kern Dr:Weiner Viere Ltd 119987 12/30/2010 101-410-1520-43150 Contraet Services 119987 Total: KD V `rota!: KISSAUTO Kiss's Auto Body & Frame, lite. 1 110 I 2/3 I/201.0 4 I 0-480-80(10-45800 Other Equipment 11 10 'Total: Aninunt Quantity Ptnt Date Description Reference Task Type PO # Close 7,468.78 650.00 0.00 (11/19/201 l I AMREPSONDING, Yearly No 00011 Subscription 50.00 0.00 01/19/201 1 Set up Fee No 0000 700.00 700.00 15,261.25 0.00 01/18/2(11 1 Assessing Services - Year End Summary 15,261.25 15,261.25 No 0000 117.83 0.00 01/18/21)11 Labels No 0000 1 17.83 117,83 152.75 0.00 01/18/2(111 Chlorine No 0000 152.75 152.75 1,944.00 0.00 01/18/20 I 1 Finaneial Services - December 2010 1,944.00 1,944.00 5,063.83 0,00 01/18/2011 Install emergency cquipment/lighting/Rad 5,063.83 Al' - To De Paid Proof- List (01 /19/1 - 9:54 AM) No 0000 No 0000 Page 3 Invoice l'i litv Dole Amount Quantity Pint -Date Description Reference TtVik. Type PO t Close POLine # KISSA UTO Total: 5,063.83 KLATT Klatt Kyle 0119/2011 01/19/2011 394,50 0,00 01/18/2011 Health Savings Reimbursement No 0000 1011000-0000-21710 Flea1th [I8A 01/19/2011 Total: 394.51) KLA'IJ Total`, 394.50 LARSON LARSON DIESEL SERVICE, Corp 101228008 12/28/2010 61728.83 0.00 01/18/2011 Repair 98-2 No 0000 101.430.3120-4.1040 Repairs/Maiut Eqpt 101228008 Total: 6,628.83 101231011 12/31/2010 12.81 0.00 01/18/2011 Water pump belt and 00-1 No 0000 1111-430-3120-42210 Equipment Paris 101231011 12/31/2010 108,36 0.00 01/18/2011 Fuel Lube and anti -freeze No 0000 101-430-312U-42120 Fuel, Oil and Fluids 101231011 Total: 121.23 LARSON Total: 6,750.06 LEOIL Lake Elmo Oil, Inc. 12/31/2010 12/31/2010 600.50 0.00 01/18/2011 Fuel No 0000 101-420-2220-42120 Fuel, 011 and Fluids 12/31/2010 Total: 600,50 L.ROIL Total: 600.50 1..NICIT Cities lusurance Trust League of M 122910 12/29/2010 86.49 0.00 01/18/2011 Laud Use 1,egal Expenses No 0000 101.410-1910-43040 Legal Services 122910 Total: 86.49 1.1v1C11"1.ottil: 86,49 MENARDSO Menards - Oakdale; 35022 12/29/2010 8.49 0.00 (11/18/2011 Supplies for City Hall No 0000 101-410.1940-42230 Building Repair Supplies 35022 Total: 8.49 MENARDSO Total: 8,49 ME'rROFIR Metro Fire 39816 12/17/2010 33.60 0,00 01/18/2011 Replacement helmet shield No 0000 101-420-2220-42400 Small Tools & Equipment AP - Bc Paid ProofList (01/19/(1 - 9:54 AM) Page 4 Invoice Inv Date Antolini Quantity Pint Date Description Reference Task Type PO it Close POLlite tt a.Attlft C•MILP.W...r•.+In, 39816 Total: 33.60 INTETROFIR Total: 33.60 IAN V [RFC!' MN State Fire Chiefs Assn 11/29/201.0 11/29/2010 305.00 0.00 01/18/201 i Annual membership Dues No 0000 101-420-2220-44330 Does & Subscriptions 11/29/2010 Total: 305.00 MNFIRECI1 Total: 305.00 IvIORTON Morton Salt, Inc. 562530 12/29/2010 6,889.26 0.00 01/18/2011 Road Salt No 0000 101430-3125-42290 Sand/Snit 562530 Total: 6,889.26 100 RTON Total: 6,889.26 S l'CB MN Fire Service Cert. Board 657 12/16/2010 225,00 0.00 01/18/201 I FF I Tes, Goodspeed, Johnson, Haire No 0000 10 I -420-2220•44370 Conferences Sr, Training 657 Total: 225.00 IVISVC13 Total: 225,00 NAM ERICA North American Salt Company 10612764 12/29/2.010 2,085,14 0.00 0 1/18/20 I 1 Treated Road Salt No 0000 101-430-3125-42.290 Sand/Salt 70612764 Total: 2,085.14 70615925 01/04/20 I I 8,632.75 0.00 01/18/2011 Treated Road Salt No 0000 101-430-3125-12290 Sand/Salt 70615925 Total: 8,632.75 NAM ERICA Total: 10,717.89 NORTI ITO° 1-1S13C Business Se lotIons 12/30/2010 12/30/2010 10 I -LI20-2220-42400 Small Tools & Equipment 12/30/2010 Total; NORTITTOO Total: ON ECALL Gopher State One Call 0120638 12/31/2010 101-130-3100-43150 Contract Services 0120638 Total: Al' - o fie !said Proof List (01/)9/11 - 9:54 AM) 49.26 0.00 01/18/2011 Tow straps for CV I, CV 2 49.26 49.26 39.15 0,00 01/18/201 I Line Locates - December 2010 39.15 No 0000 No 0000 Page 5 invoice # Env Pate ONE,CALL Total: RI VR.C.()()P River Country Cooperative. 12/31/2010 - 12/31/2010 101-420-2220-42 120 Foci, Oil and Fluids 12/31/2010 Total: REVRCOOP Total: ROGERS Rogers Printing Services, Col p 17628 01/0512011 601-494-9400-42030 Printed Forms 17628 Tool11 ROGERS Total: Aniumit Quantity Pint Date Description Reference Task Type PO 11 Close POLine ff SAMSCLUB Sam's Club 12/15/2010 12/15/2010 I ()1-420-2220-12400 Small Tools & Equipment 12/15/2010 Tutor: SAMSCLUI3 Total: SCHWARZ Schwarz Construction 12/3(1/201(1 12/30/2010 410-41101000-45200 Buildings arid Structures 12/30/2010 Total: SCHWARZ, Total: ST1LL,MED Stillwater Medical Group 786 01/11/2,010 I 01-420-2220-43050 Physicals 786 Total: ST1LL(,'I El) Total: 17.1DA TKDA, Inc. 000201004(117 01/19/2011 I 01..420-2400-43030 Engineering 000201004037 Total: U00201.004038 01/19/20[1 203-490-9070-4303U Engineering Services 0002010041138 Total: AI' - To Be Paid Prue (*List (01/19/1I - 9:54 AM) 39.15 395.37 395,37 395,37 343.34 343.34 343.34 2,086.21/ 2,086.20 2,086,20 11,614.0(1 11,614,00 11,614,00 160_60 160.60 160.60 199.64 199.64 278.59 278.59 (1.00 01/18/2011 Fuel 11.00 01/18/2011 Water Bill Invoice Paper 0.00 01/19/2011 Tvis Ibr 1AMRESPONDING 0.0 01 /18/201 1 Keats Avenue S igo Mommient 0.00 01/19/2011 Preplacement/Annaal Phys. !Lep B 0.00 0 9/2011 Development - Whistling Valley Ill 0.0U 01/19/2011 Development- Sanctuary No No No No Nu No No 0000 0000 0000 UOU0 0000 0000 0000 Page 6 113VOiee Ilk,V Dal e Amount Quantity Pint Date Descriplion Reference Task 00020 11101010 01/19/2011 9,243,48 203-490-9070-43 030 Engineering Services 0002.01004040 Total: 9,243,48 0002(11004041 (11 /19/201 1 95.33 413-480-8000-43030 Engineering Services 0002(11004041 Total: 95.33 000201 (704042 01/19/2011 71.51 416-4)i0-8000-43030 Engineering Services 000201004042 Total: 71.51 (100201 004043 01/19(2011 965.87 417-480-8000-4,3030 Engineering Services 00020 1004043 Twi4: 965.87 0002010041144 01/19/2011 95.33 101-430-3100-43030 Engineering Services 1.100211 1 011.14 4 01/19/2011 4,816,07 I 0 -4 1 0.-1 93 (1-43(73 0 Engineering Services 000201004044 01/19/2011 47,68 101-410-1930-43030 Engineering Services 000201(104044 Total: 4,989.08 (10020) 004045 01/19/2011 23.76 117-480-8000-13030 Engineering Services 0002C 1004045 Total: 27.76 000201004046 01/19/201 1 1,462.1)5 409-00- R00-413030 Engineering Services 00020100,1046 Total: 1,462.05 000201004047 111/19/2011 1,560.50 418-480-8000-131130 Engineering Services 000201004047 Total: 1,560,50 00020 1004048 01 /19/201 1 2,232,78 418-480-8000-43030 Engineering Services 0002(11004018 Total: 2,232,78 000201004049 01/19/201 l 5,403.32 4 I 8-480-8000-43030 Engineering Services 000201001019 Total: 000201(104051 01/19/2011 101-420-2100-43030 Engineering 0002010040 1 01/19/2011 223,47 101 -110• 19 1 0-13030 Engine.ering Services 00020100405 1. 01/19/2011 962.90 1 01-410-19 I 0-43030 Engineering Services 000201004051 (71/19/2011 3,031,83 409-4 80-8000-43030 Engineering Services (10020 1 MAO I 01/19/2011 2,462.56 104-180-3000-43030 Engineering Services AP - To Be Paid Proof List (01 /19/1 - 9:54 AM) 5,403.32 220,00 0.00 01/19/2011 1-94 (0 30111 Street - Village Sanitary 0.00 01 /19/201 I Lake Elmo Area Village Eng Support 0.00 (II /19/2011 2009 Street Improvement - Final Design 0.00 01/19/201 I Lake Elmo 2010 Street & Water Quality 0.00 01/19/2011 General Engineering 0.00 01 /19/201 I Cietieral Engineering 0.00 01/19/2011 General Engineering 0.00 oi /19/20 t 1 TH 5 & JRIllaCil Ave Roundabout 0.00 01/19/2011 Lake Elam Water System Strategies 0,00 01/19/201 I 2011 Street Improvement Feasibility 0,00 01/19/2011 201 I Street Improvement Water Quality 0.00 01/19/20 I 1 Lake Eltito/500i St/Kimbro NISAS 0.00 0.00 0,011 0.00 0.0(7 01/19/2011 01/19/2011 171/19/2011 01/19/2011 01/19/2011 General Engineering-VRA General Engineering- VRA General Engineering-V.RA General Engineering-V[1.A General Engineering-VRA Type PO Close POLine No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Invoice ti Inv Date (100201004051 01/19/2011 602-495-9450-43030 Engineering Services 000201004051 01 /I 9/2(111 603-496-9500-43030 Engineering Services 00020100405 1 Total: TK1)A Total: VISALE4O VISA 01/13/20)1 01113/2011 101-410-1320-44300 Miscellaneous 01/13/2011 01/13/2011 I 01-420-2220-42400 Small Tools & Equipment 01/13/2011 Total: 'VISALIA° I'otal: WAS RADIO WASE1INGTON COUNTY 68044 12/27/2010 I ()I-420-222043230 Radio 68044 Total: WASRADEO 'rota!: XCEt, Xcel Energy 51-4504807-7 01/13/2011 101-450-5200-43810 Electric Utility 51-4504807-7 01/13/2011 602-495.9450-413810 Electric Utility 51-4504807-7 01/13/2011 101-430-3160-43810 Street Lighting 51-4504807-2 514572945.7 01/13/2011 101-430-3160-43810 Street Lighting 51-4572945-7 51-4576456-3 01/13/2011 101-420-2220-4381(1 Electric Utility 51-4576456-3 51-4580376-5 01/13/2011 101-410-1940-43810 Electric Utility 51-4580376-5 01/13/2011 101-430-3160-43810 Street Lighting 51-4580376-5 51-4733556-8 01/13/2011 101-450-5200-43810 Electric Utility 51-4733556-8 1'otnl: Total: Total: AP - To He Paid ProolList (01/19/1 I - 9:54 AM) Amount Quantity Pint Date Description Reference THsk Type PO # Close Milne # 791.79 0.00 01/19/2011 General Engineering-VRA 1,623.85 (LOO 01/19/2011 Generul Engineering-VRA 9,316.40 35,846.31 39,50 0..00 01/18/201 1 Eagle Logo Purchase on-line CK 101.72 0.00 01/18/2011 Storage Cart for outboard motor 141.22 141.22 3,800.76 0,00 (11/18/201 I 1/4tly user l'ee for 800 Mhz radios 3,800.76 3,800,76 97.21 96.90 32.85 0,00 01/18/2011 0.00 01/18/2(111 0,00 111/18/201 1 Lights at Legion Park Litt Station Lights 226.96 29.48 0,00 01/18/2011 Street 29.48 947,86 0.00 01/18/2011 Fire Station 2 947,86 1,493,69 0.00 (11/18/2011 City Hall 34.53 0.00 01/18/2011 Traffic Lights 1,528.7.2 9.08 0,00 01/18/2011 Tennis Courts 9.08 No 0000 No 0000 No No No 0000 0000 00 00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 8 Invoice Inv Date 51-51)44219-0 01/13/201 1111-150-5200-4.3810 Electric Utility 51-5044219-0 Total: 51-5275289-3 01/13/2011 1 01-450-5200-438 10 Electric Utility 51-5275289-3 'Foto!: 51-5356323-8 01/13/2011 601-494-9400-43810 Electric Utility 51-5356323-8 "foal: 51-5522332-7 01/13/2011 101-430-3160-43810 Street Lighting, 51-5522332-2 Total: 51-5747685-4 01/13/21111 10 I-4511-520(1-43810 Electric Utility 51-5747685-4 Total: 51-5916043-7 01/13/2011 602-495-9450-43810 Electric Utility 51-5916043-7 Total: 51-6429583-8 01/13/2011 602-495-9450-43810 Electric Utility 51-6429583-8 Total: 51-6433916-2 01/13/2011 101-420-2220-43810 Electric Utility 51-6433976-7 Total: 51-6625457-1 01/13/2011 101-450-5200-43811) Electric Utility 51-6625457-1 Totai: 51-6736544-2 01/13/2011 101-430-3160-43310 Street Lighting 51-6736544-2 Total: 51-6928283-3 01/13/2011 101-430-3160-43810 Street Lighting 51-6928283-3 Total: 51-6956201-4 01/13/2011 101-450-5200-43810 Electric Utility 51-6956201-4 Total.: 51-7538112-1 01/130111 101-430-3100-43810 Electric Utility 51-7538112-1 Total: 51-8126093-5 01/13/2011 601-494.9400-4381 0 Electric Utility 51-8126093-5 Total: 51-8711719-3 ON 3/2011 101-430-3160-43810 Street Lighting 51-8711719-3 Total; AP - To 13c Paid Proof List (0(/19/1 I - 9:54 AM) AnisWitt Quantity Prot Date Description Reference Task Type P() ff Close POLIne 393,71 0.00 1)1/18/2(111 Parks Building No 0000 393.71 9.08 0.00 01/18/2011 Pebble Park No 0000 9,08 1,586.73 0.00 01/18/2011 Wells 1 8c 2 No 0000 1,586.73 47.81 0.00 01/18/2011 Traffic Lights No 0000 47.81 192.14 0.00 01/18/2011 Arts Center No 000U 192.14 19.33 0.00 01/18/20 I 1 Lill Station No 0000 19.33 16.41 0,00 01/18/201 t Station No 0000 16,41 761.98 0.00 01/18/2011 Fire Station 1 No 0000 761.98 328,66 0.00 01/18/2011 Legion Park No 0000 328,66 1,872.36 0.00 01/18/2011 Street Lights No (1000 1,872.36 79.01 0.0U 01/18/2011 Street Lights 29,01 47.69 0,00 01/18/2011 VFW llulllields 47.69 3,166.14 0,00 01/18/2011 Public Works 3,166.14 178.94 0.00 01/18/2011 Water Tower 2 178.94 10.43 0,00 01/18/2011 Speed Sign Hwy 5 10,43 No 0000 No 0000 No (1000 No 0000 No 0000 Page 9 Invoice If ins' Mite Amount Quantity Pint Date Description Reference Task Type PO Close POI,ine 8 XCli. Total: 11,102.02 l'OC1;1v1 Yocum Oil Company. 11)e. 196948 12/31/2010 160.69 0.00 01/18(2(1I Bulk Oil Tanks No 0000 101-413(-3 I0U-44010 Itcpuirs/Maint Bldg I 969,18 Total: 160,69 YOCUM 'rotat; 160.69 [Lapi-1,1'0ra): 132,670.96 AP 'To Uo Paid Proof Lisl (0 Ul 9111 - 9:54 AM) Page I 0 ACC unts Payable To Be Paid Proof List User: loan z Primed: 01/19/2011 - 122(19 PM Batch: 004-01-2011 Invoice. # Inv Da ie -^- AltAM. Arantark, Inc. 629-7136564 01/03/2(111 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-7136564 Total: ARAM Intel: Amount Qurintity Pm( Mite Description BERKLEY INSURANCE TRUST LEACIUE OF MN CITIE 02000 I 2330 01/16/2(111 10)-410-1110-443(10 TVIiseellitnerms 0200017.330 01/16/2011 101-410-1320-41510 Workers Compensation 0200012330 01/16/2011 101-410-1450-41510 Workers Compensation 0200012330 01/16/2011 101-410-1520-41210 P ERA Contributions 0200012330 01/16/2011 101-410.1910-41510 Workers Compensation 0200012330 01/16/2011 I 01-420-2220-41510 Workers Compensation 0200012330 01/16/2011 101-420-7.100-41510 Workers Compensation 0200012330 01/16/2011 101 -430-3100-41510 Workers Compensation 0200012330 01/16/2011 101 -450-5200-415 0 Workers Compensation 0200012330 01/16/2011 601-494-94(1(1-41510 Workers Cot ripens:16°n 0200012330 01/16/2011 602-495-9450-41510 Workers Compensation 0200017330 01/16/2011 603-496-9500-41510 Workers' Compensation 0200012330 Total: ..,,,,-...-^, •--- AP -'Cu De Paid Prot) Lis1 (01/19/11 - 12:09 PM) Reference 47.63 0.00 01/19/2011 Linen City Hall Annus 47,63 47,63 53.00 (1.00 01/19/20 I 1 2,141,00 0.00 01/19/2011 467.00 0.00 01/19/2011 232.00 0,00 01/19/2011 696,00 0.00 01/19/2011 1 3,190.00 0.00 01/19/2011 2,034,00 0,00 01/19/2011 11,376.00 0.00 01/19/201 I 6,994.00 (1.00 01/19/2011 3,507.00 0.00 (11/190011 1,073..00 0.00 01/19/2011 1,3134,00 0.00 (11/19/2011 43,147.00 Workers Comp -City Council 'Workers Comp -Administration Workers Comp -Communication Workers Comp-F Mance Workers Comp -Planning Workers Comp -Fire Workers Comp-Builciing Workers Comp -Public Works Workers Comp -Parks Workers Comp -Water Workers Comp -Sewer Workers Comp -Surface Water 'i'ask Type PO if Ouse POLine // No 0000 0000 No 0000 No 0000 Nu 0000 No 0000 No 0000 Nu 0000 No 0000 No 0000 (1000 No 0000 No 0000 Page 1 Invoice4 Inv Date Amount Quantity Fuit Date Description Reference Task Type PO It Close POLine E5E1tKILY l'otal: 43.147.00 ..nwo•nrrit,her.kx .4yr *ea., IIIITS Bill's Inc. W4125693 01/12/2011 6 1 , 2 9 0.00 01/19/2011 Portable Restrooms - Sunfish I 01-450-5200-44120 Rentals - Buildings W'125693 Total: 61,29 BUTS Total: 61.29 CDW ClYW Government W13 .1 1 I 86 01 /05/201 1 507.44 0.00 01/19/2011 Equipment for the IAMRESPONDING 1 01-420-2220-44040 Repairs/Maint Eqpt WEI! I 186 Total: 507.44 CDW Total: 507.44 COM P ENSA Compenstition Consultants, Ltd 0 I/06/201 I 01106120 11 40,00 0.00 01 19/201 I Monthly Admin Fees I 01-410-1320-44300 Miscellaneous 01/06/201 I 'rota!: 40,00 COM PENSA Total: 40,00 CTYROSEV City of Roseville (1213563 01/03/2011 10 I -4 10-1450-43180 Intbrination Technology/Web 02)3563 Total: CTYROSI,'N Total: No 0000 No 0000 No 0000 1,551,58 0.00 01/19/2011 Monthly IT services January 2011 No 0000 1,551.58 1,551.58 DVS DVS Renewal 020120 I 1 02/01/20 I 1 20.25 0.00 01/19/2011 License Renewal - Public Works 10 1-430-3100-44300 Tvl iseellimeo us 02012011 Total: 20,25 DV'S Total: 20,25 EWA ONS A Emmons Alex 01/10/2011 01/10/2011 101-410-14150-43620 Cable Operations 0 1/10/20 I Total: EMMObIS A Total: AP - To Bc Paid Proof List t01/19/11- (2:09 PM) 55.00 0.00 01/19/2011 PZ Meeting 1/10/11 55,00 55.00 No 0000 No 0000 Page 2 Invoice ti Inv Dale Amount Quantity Pint Date Description Reference 'i'ask Type ENVENTIS ENVENTIS 737500 12/13/2010 159.20 0.00 01/19/2011 Telephone/Ditto Service P W Jan 11 101-430-3100-43210 Telephone 737500 Total: 459.20 738507 0113/2011 566.02 0,00 01/19/201 I Telephone/Data 'ervicc- City Hull Jan 101-410-1940-43210 Telephone I I 738507 Total: 566.02 E34 V ENT' S Total: 1,025.22 GLOBALR1 Global Risk Innovations, Inc 12/31/2010 12/31/2010 101-420-2220-44370 Conferences & Training 12/3 Eno 10 Total: GLOBALRI Total: JOHNSONK Johnson Kristine 01/08/20 I I 01/08/2011 101-42.0-2220-440 I 0 Repairs/Nlaint Bldg 01/08/2011 Total: JOHNSONK Total: 885.0(1 0,00 U1/19/2011 Blue Card on line training for chiefs 885.00 885,00 41.15 0.00 01/19/2))11 Frames for Station 41.15 41.15 Ll'AGNIN League or vIN Cities V L00012302 01/16/2011 456.011 0.00 01/19/2011 Insurance Volunteers 101-410-1320-43610 Insurance V L.00012302. 01/16/2011 456.00 (1.00 01/19/2011 Insurance Volunteers 204-4511-5200-43610 Insurance VL00012302 Total: 912.00 LEAGMN 912.00 LOP 9 LoITIcr Companies, Inc. 1'200771 01/03/2011 101-4 10- I 910-44040 Itepairs/Maint Contractual Eqpt 1200771 Total: TOFF Total: NI ARON EYS Maroney's Sunilotion, Inc 369846 01/05/2011 101-410-1940-43840 Ree .169846 01/05/2011 10 I -420-2220-43840 Re(use ,,,,,sna,rommovevra, - To Be Paid Proor List (0)/191 - 12;09 PM) 193.60 0.00 01/19/2011 Copy Machines Overage & Base Jan 11 - 193,60 193.60 10:3.66 (1.00 01/19/2011 Waste Removal - City Hall 45,62 0.00 01/19/2011 Waste Removal - Fire PO # Close POLine 11 No 0000 No 0000 No 0000 No 0000 hlo 0000 No 0000 No 0000 No 0000 No 0000 Page 3 invoice it, Juv Date Amount Quantity Putt Rate Description Reference Task Type PO # Close POL,Ine I# 369846 01/05/2011 198.81 (.1.00 01/19/2011 Waste Removal PW 101.-430-3100-43840 Refuse 369846 01/05/2011 198.87 U.00 01/19/2(111 Waste Removal - I'arks till -450-5200-438,10 Refuse 369846 Total: 547.02 ARONEYS Total: 547.02 MENARDSO Mcnards - Oakdale 37367 01/07/2011 8.54 0.00 0 /19/2011 Cord adaptor CV2 101 -420-2220-42400 Small 'fools & Equipment 37367 Total: 8.54 37934 01/09/2011 36.01 0.00 01/19/2011 Station ft2 items 101-420-2220-11010 RenuirsIMaint 131dg 37934 Total: 36,01 MENARDSO Total: 44.55 METCOU Metropolitan Council 0000919416 0 U05/2011 1,282.98 UM 0109/2011 Monthly Wastewater service Feb 2011 602-495-9450-43820 Sewer Utility - Met Council 0000949416 Total: 1,282.98 METCOU Total: 1,282.98 NORT1-11.. Northland Trust Services. Inc. F. E..1\1 004A 12/09/2010 170,000.00 0.00 01/19/2011 Crossover Refund Bond 313-48U-8000-46000 Uond Principal F,1,14001A 12/09/2010 67,268.75 0.00 01/19/2011 Interest 313-180-8000-46110 Bond 1nte.ve,..5t ELM 001 A Total: 237,268.75 Nout 237,268.75 NORTHSEC Northland Securities, Inc, 2191 0 I /04/2(111 750.00 0.00 01/19/2011 Fiscal Agent Fccs-201 I 110-480-8000-46200 Fiscal Agent Fees -New Eaciliti 2491 Total: 750.00 NORTIISEC Total: 750.00 PITNEY Pitney Bowes 399499 0 I /0.3/2011 221,33 0.00 01/19/2011 Postage Machine Rental 101-410- I 940.4(1(.1111 RepairsiMaitit Contractual Bldg 399499 Total: 221.33 AP - To Be Paid Proof list (01/19/11 - 12:09 PM) No 0000 No 00110 No OC/OU No 0000 No 0000 No 0000 No 0000 No No 0000 Page 4 Invoice ft Inv Date 427278 01/01/2011 )(II -11 0-1320-420110 0 (lice Supplies 427278 Total) PITNHY Total: PRESSA Anaslasts Press 01/04/2011 01/01/2011 101-4104450-43620 Calilc Operations 01 /04/2011 Total: 01/11/2011 OM 1/2011 101-410-1450-43620 Cable Operations 0 I /1 1/2011 Total: I'RESSA To1al: 'ROTA IV/ 1.17, Lake Elmo Rotary Club 070111 01/07/2011 101-410-1320-44330 Dues & Subscriptions 070111 Total: ROTA R:YLF Total: It 1.11) Pritice-lkud Diane 12/20/2010 12/20/2010 1111-410-1940-44010 RepairsiNlaint Contractual 131dg 12/20/2010 12/20/2010 101-420-2220-44010 Repairs/Maint Bldg 12/20/2010 12/20/2010 101-410-1940-42110 Cleaning Supplies 12/20/2010 Total: RUD Total: SAMSCLIJI3 Sain's Club 01/04/2011 01/04(2011 to! -420-2220,140 I 0 Repairs/M aint Bldg 01 /04/201 1 (11/(14/2011 101-420-2220-44010 Repairs/MaInt 131dg 01/04/2011 Total: SAMSC1.1113 Total: STILLMOT Stillwater Mo(ors (14800, CYCS1239 01/14/2011 101-420-2220-44040 Repairs/Mann Eqpt AP - 1u Be Paid Prrio List (01 /19/1 I - 12:09 PM) AMO lint Quantity Pint Mite Description Reference Tnsk Type PO it Close POLine 36.00 0.00 01/19/201 1 Postage Machine Rental 36,00 257.33 55.00 0.00 01/1912011 CC Meeting 1/4/11 55.00 41.25 0.00 01/19/2011 CC Workshop 1/1 1 /1 1 41.25 96.25 250.00 0,00 01/19/2011 Dues Lake Ehrto Rotary - City Admit]: 250.00 250.00 320.00 240.00 19.61 5'79.61 579.61 0.00 0.00 0.00 01/19/2011 01/19/20 I 1 01/19/2011 Cleaning City Hall & Annex Cleaning Fire Hall Supplies 50.78 0,00 01/19/201 I Frames 1'm Station If 1 38.57 0,00 111/19/2011 Frames for Station Al 89.35 89.35 123.94 0.00 01/3912011 Spare Key and Pot) No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 5 voie e it tuv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLlit e # 64800, C1'CS1239 01/14/2011 29.95 0.00 01/19/2011 Program Fob 101-420-2220-44040 Repairs/Maint Eqpt 64800, CTCS1239 Total: 153.89 STILLMOT Total: 153.89 IDS TDS mEntocom - L.1..C. 651-779-8882 01/13/2011 165..33 0.0(1 01/19/2011 Analog Lines - Fire 101-420-2220-43210 Telephone 651-779,8882 01/13/2011 156.80 0.00 01/19/2011 Analog Lines - PW 101-430-3100.43210 Telephone 651-779-8882 01/13/2011 105.09 0.00 01/19/2011 Analog Lines - Lill Station Alarms 602495-9450-43210 Telephone 651-779-8282 01/13/2011 42.34 0,00 01/19/2011 Alarm - Well House IQ 601-494-9400-43210 Telephone 651-779-8882 Total: 469.56 -FOS 'rola': 469..56 WASHACC Washington County 68259 02/07/2011 340.00 0.00 01/19/2011 2011 Accuuote Mot Fee 101-410-1410-44300 Nliscellaneous 68259 1)2/07/20(1 600.00 0.00 01/19/2011 Atilontark Mut Fee - Election 101-410- PI 10-44300 Miscellaneous 68259 Total: 940,00 WASH ACC Total: 940.00 Report Total: 291,216A5 AP - T, lle Paid Proof List 0(1/19/11 - 12:09 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 Accounts Pay GL, Distribution Report User: joan z Printed: 01/19/11 12110 13l3 telt 004-0 1-20 1 1 Fiscal l'criod: 1 JE Dale: 01/19/1 Fuud 10 I Cieneral Fund AP - GL Distribution Report (0 1 /19/1 1 12: 10) LIR AMOuikt cit Ac Celina N Descripli 0.00 53.00 2_141.00 . 36.00 456.00 40,00 210.00 600,00 340.00 467,00 1,551,58 41.25 55.00 55.00 232.00 696.00 19.61 566.02 101.66 221.33 47.63 320.00 193,60 13,190.00 8.54 165,33 45.62 36.01 38.57 240.00 50,78 41.15 45,347,29 101-000-0000-20200 0.00 101-410-1110-44300 0.00 101-410-1320-41510 0 00 101-410-1320-42000 0.00 101-410-1320-43610 0.00 101-4104320-44300 0.00 101-410-1320-44330 0.00 101-410-1410-44300 0,00 101-410-1410-44300 0.00 101-410-1450-41510 0.00 101-410-1450-43180 0.1)0 1(11-410-1450-43620 0.00 101-410-1450-43620 0.00 101-410-145U-43620 0.00 101-410-1520-41210 0.00 101-410-1910-41510 0.00 101-110-1940-42110 0.00 WI-410-1940-41210 0,00 101-410-1940-43840 0.00 101-410-1940-41010 0.00 101-410-1940-44010 0,00 101-410-194U-44010 0.00 101-410-1940-44040 0,00 101-420-2220-41510 0.00 101-4211-2220-42400 0.00 101-420-2220-43210 0,00 101-420-2220-43840 0.00 101-420-2220-44010 0.00 10t-420-2220-44010 0.00 101-420-2220-44010 0.00 101-420-2220-44010 0,00 101-420-2220.44010 Accounts Payable Miscellaneous Workers Compensation Orrice Supplies Insuianee Miscellaneous Dues & Subscriptions Miscellaneous Miscellaneous \Yorkers Compensation lnrorrnitinn Teclinology/Web Cable Operations Cable Operations Cable Operations RA Contributions Workers Compensation Cleaning Supplies Telephone Refuse RerairSfMitillt Contractual Bldg Repairs/Maint Contractual l3ldg Repairs/MOO Contractual Bldg Repairs/1\101M Contractual Eqpt Welters Compensation Small 'roofs & Equipment Telephone Refuse Repairs/NNW Bldg Repaim/Maitit Bldg RepaIrs/Mairit 13Idg Repairs/Maint 131dg fiepairs/Maint 131dg Page Ifuqt1 1)R Amount Amount Accp.mt Nymper _ "C° 29.95 0.00 101 -420-2220-44040 RepeSas/rt itV i Eqp1 123.94 0.00 101-42D-2220-44040 Repnit/Manl Eqpt 507.44 0.00 101-420-2220-44040 RepnirsiMaint Eqpt 885.00 0,00 101-420-2220-44370 Call NM ICVS & Training 0.00 10 1-420-2400-4 1510 2,034,00 Workers Compensation 1 1,376.00 0.00 101-430-31004151U Workers Compensation 1 56,80 11,0U 101-430-3100-43210 Telephone 459.20 0.00 101-430-3100-43210 'Telephone 198.87 0.00 101-430-3100-43840 70,25 OM 101-430- 3100-44300 MRIstrte78cellaneutis 6,994,00 0.00 10 1 -450-5200-4 1510 Workers Compensation 198.87 0.00 101 -450-5200-43840 Rause 61.29 0.00 101-450-5200-44170 Rentals - DulkIlings 45,347,29 45,347,29 204 Fall Festival 313 20E14 GO CIP Bond 410 Vehicle Replacement 60 1 Water 602 Sower 603 Surface VVnter Utility AP - GI„ ,Distribution Report (01/19/1 I 12:10 ) 0.00 456.00 204-000-0000-20200 Accounts Payable 456.00 0,00 204-450-5200-43610 Insurance 456.00 456.00 0.00 237,268.75 170,000.00 0.00 67,268.75 0,00 237,268.75 237,268.75 313-000-0000-20200 313-480-8000-46000 .313-480-80(10-46)10 Accounts Payable Hood Principal Bond Interest 0.00 750.00 410-0(10-11000-20200 Accounts Paynble. 750.00 0,00 4 I)-480-8000-46200 Fiscal Agent leen-New Faciliti 750,00 750,00 0.00 3,549.34 601-000-0000-20200 Accounts Payable 3,50'7.00 0.00 601-494-9400-41510 Workers Compensation 42.34 0 00 601-494-9400-43710 Telephone 3,549,34 3,549.34 0.00 2,461.07 602-000-0000-20200 Accounts Payable 1,073.00 0.00 602-495-9450-41510 Workers Co mpensnt ion 105.09 0,00 602-495-9450-43210 'Telephone 1,212.98 U.011 602-495-945U-43820 Setvcr Utility - Met Council 2,461.07 2,461,07 0,00 1,384.00 1,384.00 0.00 1,384,00 1,384,00 603-000-00 00-20200 Accounts Payable 603-496-95(10-4 15 10 Mu kers' Compensation Fuudtt Amount CR Amount Account Number De.scrintion Grand Total: 291,216A5 291,216.45 Al' GL Distribution Report (01719/11 1210) Page 3 YPF? Mi LINK' DATE: 01/25/2011 CONSENT IIEM#: 3 MOTION as part of Consent Agenda AGENDA ITEM: Authorize Signatures for Payment of Funds from the Lake Elmo Bank SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator5tyl1 REVIEWED BY: Sharon Lumby, City Clerk SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve Resolution 2011-02 authorizing the Mayor, Deputy Mayor, City Administrator and Finance Director as primary and secondary signatures on checks for payment of claims and withdraw funds on deposit with the Lake Elmo Bank. BACKGROUND INFORMATION: Current City policy requires two signatures on all checks drawn from the Lake Elmo Bank. Please note that the City has no other Checking Accounts at the Lake Elmo Bank or any other financial instimtions. STAFF REPORT: The City has historically utilized two members from the City Council to sign checks drawn from the Lake Elmo Bank. Staff has reviewed this practice with the Auditor and League of Minnesota Cities Financial personnel and has determined that a policy of utilizing one signature from an elected official and one from an appointed staff member creates an additional degree of fiduciary "checks and balances" for funds withdrawn from the bank. RECOMMENDATION: It is recommended that the City Council approves Resolution 2011-02 as part of tonight's Consent Agenda, authorizing the Mayor and City Administrator as primary signatures and Deputy Mayor and Finance Director as secondary signatures on checks drawn from the Lake Elmo Bank; or a facsimile signature from all signers. Alternatively-, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: page City Council Meeting Authorize Signatures for PayiniiS From the Lake Elmo Bank January 25th„ 2011 Consent Agenda Item # 3 "Move to approve Resolution 2011-02 Authorizing the Mayor and City Administrator as Primary Signatures and Vice Mayor and Finance Director as secondary signatures for all payments of money and withdraw funds on deposit with the Lake Elmo Bank, [as modified at tonight's meeting]." ATTACHMENTS: 1. Resolution 2011 - 02 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda).: Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates CITY OF LAKE ELMO WASHINGTON COUNTY, MrNNESOTA RESOLUTION NO. 2011-02 A Resolution Authorizing Signatures for Payment of Funds from the Lake Elmo Bank WHEREAS, on January 4, 2011 the City designated the Lake Elmo Bank as one of the official depository for funds of the City of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, the Lake Elmo City Council hereby approves the following: 1. The Mayor and City Administrator shall be the primary signatures on all checks and order for payments and withdraw funds on deposit with the Lake Elmo Bank 2, The Deputy Mayor and Finance Director shall be the secondary signatures on all checks and order for payments and withdraw funds on deposits with the Lake Elmo Bank, in the event absence of one of the primary signatures or an urgent special check is required 3. Current Mayor Dean Johnston, Deputy Mayor Anne Smith, City Administrator Bruce Messelt and Finance Director Thomas Bouthilet will serve in these capacities. Facsimile signature may be used to sign all checks and orders for payment of money and withdraw funds on deposit with the Lake Elmo Bank 4. This Resolution shall continue to be in effect until modified by the City Council and expresses written notice of its rescission or modification has been received and recorded b - the Lake Elmo Bank. ADOPTED, by the Lake Elmo City Council this 25th day of January, 2011. ATTEST: Sharon Lumby City Clerk Dean Johnston, Mayor AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Pay Equity Compliance Report Tom Bouthilet, Finance Director Bruce Messelt, City Administrato Sharon Lumby, City Clerk DATE: 1125/2011 CONSENT ITEM #: 4 MOTION as part of Consent Agenda SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve the State -mandated Pay Equity Compliance Report. No specific motion is needed, as this is recommended to be included in the Consent Agenda. BACKGROUND INFORMATION: State law requires all public jurisdictions, such as cities, counties and school districts, to eliminate any gender -based wage inequities in compensation and to submit reports to the Office of the Minnesota Management & Budget Department every three years. Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. STAFF REPORT: The Pay Equity compliance report is crated from a software program provided by the Pay Equity Office of the Minnesota Management & Budget Department. The program is designed to determine whether an organizatiori is in compliance with the pay equity laws. The report provides a statistical analysis test, salary range test and an exceptional service pay test. City staff has completed the 2011 Compliance Report. In order to pass the Compliance test the City must have an 80% or greater underpayment ratio in the Statistical Analysis Test. The City scored a 120.00% ratio, resulting in a passing score. RECOMMENDATION: It is recommended that the City Council approve as part of tonight's Consent Agenda the 2011 Pay Equity Compliance Report. -- page 1,1 City Council Meeting January 25th, 2011 ij Equity Compliance Report Consent Agenda Item # 4 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the 2011 Pay Equity Compliance Report, as Presented [and modified] herein." ATTACHMENTS: 1. Compliance Report 2. 2011 Pay Equity Notice 3. Pay Equity Implementation Form SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- _ Pay Equity - Case Maintenance Page 1 of 2 Compliance Report Jurisdiction: Lake Elmo Report Year: 2011 Contact: Name Title Tom Finance Bouthilet Director Case:1 - Private (Jur Only) Phone Email 651-233- 5403 tbouthilet@lakeeirrlo•org The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and TV give you the test results. For more detail on each test, refer to the guidebook. 1. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg.Mex Monthly Pay Per Employee II. STATISTICAL ANALYSIS TEST Male Female Classes Classes 10 3 10 3 5,456.90 4,929.67 A. UNDERPAYMENT RATIO = 120.00 * Male Classes a. # at or above Predicted Pay 6 b. # Below Predicted Pay 4 .TOTAL 10 d. % Below Predicted Pay (b divided by c d) *(Result is % of male classes below predicted pay divided by % of fernale classes below predicted pay.) Balanced All Job Classes Classes 0 13 0 13 5,335.23 Female Classes 2 1 3 B. T-test Results Degrees of Freedom (DF) =- 11 40.00 Value of T -1.264 a. Avg.diff.in pay from predicted pay for male jobs = ($5) b. Avg.diff.in pay from predicted pay for female. jobs = $305 https://www.mmb.state.mmus/PayEquity/CaseMtn_aspx 33.33 1/19/2011 Pay Equity - Case Maintenance Page 2 of?' III. SALARY RANGE TEST = 91.07% (Result is A divided by B) A. Avg.# of years to max salary for male jobs = 4.25 B. Avg.# of years to max salary for female jobs = 4.67 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00% (Result is B divided by A) A. % of male classes receiving ESP 0.00 * B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Go To implementation Form View Another Case We have worked to ensure this product is accessible and compliant with the standard WCAG 2.0 level AA. We have tested accessibility using the JAWS software from Freedom Scientific. We found it to work correctly for us_ If you find errors in accessibility, please let us know at nay.couitvEJs:.ate.mn.us so that We can follow up. Thank you. jattps://www.nimb.state.mmus/PayEquity/CaseNItn.aspx 1/19/2011 Jurisciir.:tion City of Lake Elmo i date: 01/26/2011 N TICE 2011 Pay Equity Repcb This jurisdiction is submitting a pay equity implementation report to Minnesota Management & Budget as required by the Local Government Pay Equity Act, Minnesota Statutes 471_991 to 471.999. The report must be submitted to the department by January 31, ")011. Tne report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. That means that the report is available to anyone requesting this information. This notice is being sent to all union representatives (if any) in this jurisdiction. In addition, this notice must remain posted in a prominent location for at least 90 days from the date the report was submitted. For rnore information about this jurisdiction's pay equity program, or to request a copy of the implementation report, please contact: Bonthilet 3800 Laverne Ave N. Lake Elmo MN 55042 (651) 777-5510 (local contaci person name, address, telephone For more information about the state pay equity Iaw, younia contat: Pay Equity Coordinator Minnesota Management ck Budget 400 Centennial Office Building 658 Cedar Street St_ Paul, MN 55355 o..yequitylgemeralihismt-ocnts for Comp Icons Pay Eoujv PayEuity Report Notice — I 0 Page Pay Equity - Case Maintenance Page 1 of 2' Pay Equity Implementation Form infoFmaticn entered on 'chi_ pae is not saved unth you cFlck "sign E,Ind sr..4bmit.' This, pace may be p:-inted end shared with your governinc :-,ody for a7,-provai. After VOL rec.Fjve approval, you will nee to come back to this page; cc.,.mpiet.e the. necessary :,nforn-tation, than ci!ck "cqgn and SUbMit," Part A: Jurisdiction Identification Jurisdiction: Lake Eimo 3800 Laverne Avenue North Lake Elmo Contact: Name Title Tom Bouthilet Finance Director Part 13: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: State Job Match Describe: 2, Health insurance benefits for male and female classes of comparable value have been evaluated and There is no difference and female classes are not at a disadvantage. Part C: Total Payroll 889732 is the annual payroll for the calendar year just ended December 31. hnps://vv-ww.nimb.state. a.y Jurisdiction Type: CITY - City Phone Email 651-233-5403 tbouthilet@lakeelmo.org 3, An official notice has been posted at: Lake Elmo City Hall Bulletin Board (prominent location) informing employees that the Pay equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Lake Elmo City Council (governing body) Dean Johnston (chief elected official) Mayor (title) Checking this box indicates the following: • signature of chief elected official • approval by governing body • all information is complete and accurate, and o all employees over which the jurisdiction has final budgetary authority are included quity/CaseMtn_aspx 1/19/2011 V, . fN!CA 1 DATE: 1/25/2011 REGULAR ITEM #: 5 MOTION Ordinance No: 08-038 AGENDA ITEM: Parks Commission: Ordinance Revision and Appointments SUBMITTED BY: Sharon Lumby, City Clerk REVIEWED BY: Bruce A. Messelt, City Administrator SUMMARY AND ACTION REOTJESTED: Pursuant to City Council Direction, the City Council is respectfully requested to affirmatively consider Ordinance No. 08-038, reducing the Parks Commission to seven (7) voting members and two (2) alternate members. The recommended motion to undertake this action is: SUGGESTED "Move to Approve Ordinance No. 08-038, reducing the Composition MOTION: of the Parks Commission to seven (7) voting Members and (2) Alternates." In doing so, the City Connell also directed that Commission be more balanced with respect to expiration of terms and reappointments. As such, the City Council is also respectfully requested to re -appoint Mike Zeno and Susan Dunn to second 3-year terms on the Parks Commission; to appoint David Steele from 1st Alternate to Voting Member to complete a vacant 2-year teun; and to appoint Pam Hartley from 2nd Alternate to voting Member for a 3-year term. Finally, the City Council is respectfully requested to appoint John Ames and Steve DeLapp as 1st and 2nd Alternates, respectively, to the Parks Commission. The recommended motion to undertake this action is: SUGGESTED "Move to Appoint the following individuals to the Parks Commission: MOTION: - Mike Zeno to a Second 3-year Term - Susan Dunn to a Second 3-year Term - David Steele _from 1st Alternate to Voting Member to complete a Vacant 2-year Term - Pam Hartley from 2nd Alternate to Voting Member for a 3-year Term - John Ames to 1st Alternate - Steve DeLapp to 2nd Alternate City Council Meeting Commission Appointments January 25th, 2011 Regular Agenda Item # 5 BACKGROUND INFORMATION & STAFF REPORT: Past practice has been when a vacancy occurs, the First Alternate is appointed to voting member (to complete an open term or begin new full term) and the Second Alternate is appointed to First Alternate. The City then advertizes to fill the vacancies on the Park Commission. Recent Council direction was to prepare revisions to the enabling Ordinance and appointment practice for the Parks Commission to reduce the number of members by two (2) and to streamline terms to minimize mandated turnover. City staff has accomplished these tasks by drafting the proposed Ordinance, adjusting recommended terms (to minimally affect existing members) and advertizing the vacancies. The City has received one application from Steve DeLapp to serve on the Park Commission and an indication from John Ames of his desire to be re -appointed. If undertaken, the following would be the composition of the Parks Commission: NAME: Mike Zeno Susan Dunn Judith Blackford Rolf Larson Marty Dobbs David Steele Pam Hartley John Ames Steve DeLapp TERMEXPIRESI: • 12/31/13 — if reappointed 12/31/13— if reappointed 12/31/12 12/31/11 12/31/11 12/31/12 12/31/13 1st Alternate — if reappointed 2nd Alternate —ifappointed NOTES: Second term Second term First term Second Term First term First Term (moved up from ist Alternate — note term adjustment) First Teim (moved up from 2nd Alternate) Served two terms (current policy only allows for appointment as Alternate) RECOMMENDATION: Pursuant to City Council Direction, the City Council is respectfully requested to affirmatively consider Ordinance No. 08-038, reducing the Parks Commission to seven (7) voting members and two (2) alternate members. The recommended motion to undertake this action is: "Move to Approve Ordinance No. 08-038, reducing the Composition of the Parks Commission to seven (7) voting Members and (2) alternates." Tne City Council is also respectfully requested to re -appoint Mike Zeno and Susan Dunn to second 3-year terms on the Parks Commission; to appoint David Steele from 1 st Alternate to Voting Member to complete a vacant 2-year term; and to appoint Pam Hartley from 2nd Alternate to voting Member for a 3-year term. Finally, the City Council is respectfully requested to appoint John Ames and Steve DeLapp as 1st and 2nd Alternates, respectively, to the Parks Commission. The recommended motion to undertake this action is: City Council Meeting Parks Commission Appointments January 25th, 2011 Regular Agenda Item # 5 "Move to appoint the following individuals to the Parks Commission: - Mike Zeno to a Second 3-year Term Susan Dunn to a Second 3-year Term David Steele from ist Alternate to Voting Member to complete a Vacant 2-year Term Pam Hartley from 2nd Alternate to Voting Member for a 3-year Term - John Ames to 1st Alternate Steve DeLapp to 2nd Alternate Alternatively, the City Council does that the authority to modify or change the recommended Ordinance changes and appointments. In particular, the proposed staggering of terms for the past Alternates and the re -appointment of John Ames who, because he has served two consecutive terms, would not be able to serve again consecutively as a Full Voting Member, unless approved by City Council after reviewing the applicant pool. If any changes are undertaken, the proposed motion would be as follows: "Move to Approve Ordinance No. 08-038 and Appoint bers to the Parks Commission, as discussed and agreed to at tonight's meetin.g." ATTACHMENTS: 1. Proposed Ordinance No. 08-038 2. Application for Park Commission — Steve DeLapp -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA ORDINANCE NO: 08-038 AN ORDINANCE AMENDING SECTION 32.082 OF THE LAKE ELMO MUNICIPAL CODE RELATING TO COMPOSITION OF THE PARKS COMMISSION Section 1. Amendment: Section 32.082 of the Lake Elmo Municipal Code is hereby amended to read as follows; to wit: 32.082 Composition The Parks Commission shall consist of seven (7) voting members and two (2) alternate members. The voting members shall be appointed by the City Council for a three (3) year term. Voting members may not serve more than two (2) consecutive terms. Appointment to an additional term(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Parks Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment. In its discretion, the City Council may adjust the lengths of terms of office for Parks Commission members so that no more than one-half of the terms expire in any given year. Section 2. Effective Date: This ordinance shall become effective upon the passage and publication according to law. ADOPTED by the Lake Elmo City Council on the 25th day of January, 2011. Dean Johnston, Mayor ATTEST: Sharon Lurnby, Clerk JAN -5 2011 City of Lake Elmo 3800 Lavern Avenue North Lake Elmo, Minnesota 55042 APPLICATION FOR PARK COMMISSION APPOINTMENTS CITY OF LAKE ELMO Name: Steve DeLapp Date: 12-30-2010 Address: 8468 Lake Jane Trail Phone Number: 777-1001 E-rnail address' stevedelaetaemail.c.om How je have you lived in Lake Elmo: 25 years 1. Why arc you interested in serving on the Lake Elino Park Commission? What personal interests and expertise will you brine 1 have a strong passion for participating in groups that lead efforts to provide easy opportunities for active recreation arid for open space protection. My educational training as an architect with a strong emphasis on city planning will help me with the visiuning needed to keep our park system an important part of city government My other relevant background information includes one year of past membership on the Parks C.ommission, and many years of acting on Parks Commission recommendations as a member of the City Council. I was the committee creator, and chair of the cities only Trail Advisory Committee, which included former Mayor Wyn John, and chief drafter of Me committee's first Trail Plan, written in 1993. It was written at no cost to the City and approved by the full Park Commission, the Planning Commission and the City Council The Pion was recently replaced by a very similar, but professionally produrod plan, with numerous errors I found, that needed to be corrected because the outside consultants were not familiar with the existing city conditions. also was a founding member of the MinneSota Land Timst, and currently serve on the MLT Conservation Committee, although while member of the City Council, I have recused myself from consideration of easements on public property in Lake Elmo. Currentiy, 5 City parks are protected with conservation easements from inappropriate development or conversion away from non -park related uses. I participated In the volunteer planting of 1,000 trees in Sunfish Lake Park after the termination of the VeWS's forced flooding in the late 1990s, and participated in 4 of the 5 tree and shrub planting projects which I helped originate with MnDot along State Rights of way. I have participated in buckthorn removal projects in Pebble Park and Kleis Park. I encouraged a cooperative agreement with 3M on the placement of an innovative City monument sign in the median of Keats Ave. and assisted in the design of this sign. 2. How will those skills and interests be of service to the development and management of the City's parks, trails, and natural areas? have a detailed understanding of the use and maintenance of our CIA rtent park system, the process for adding parks and traits, and the processes followed by the Parks Commission in carrying out its current mission es set by the City Council. 3. What do you see as the role and function of the Park Commission? How does this relate to the roles and responsibility of the City Colwell in park matters*? The role of the Parks Commission is to evaluate the uses and locations of active and natural parks in the City, make recommendations to the City Council on making improvements and additions to the park system and to advice the City Council on the condition of the existing park system. 4. What value do parks and trails have to our citizens? What role or function do they provide? Active recreational areas and open spaces are important to the physical and mental well-being of residents, enhancement of community spirit, and sustainability of a city. They also provide guidance to homeowners and land developers for the restoration and responsible management of privately held land. Parkland and trails need to be actively managed, expanded, and adjusted to meet changing recreational interests and opportunities, and new environmental understanding• . Parks should provide the opportunity to improve the physical anti merit -al health Lake Elmo residents in the form of active recreation and community buildleg, and to Improve the sustainable environment within which we live. 5. How much time do you have or arc you wining to cloYotc to Park Commission activities? A5 much time as is needed to maintain and Improve the Parks system and Its use by Lake Elmo residents. TO/TO Jd ddV13.1 ALS T2OTZLLTg9 OT:90 BOO/TO/TO CITY OF LAKE ELMO AYQR & CQff CO DATE: 1/25/2011 REGULAR ITEM #: 6 MOTION AGENDA ITEM: Planning Commission: Introductions and Appointments SUBMITTED BY: Sharon Lumby, City Clerk REVIEWED BY: Bruce A. Messelt, City Administrato SUMMARY AND ACTION REOUESTED: Pursuant to City Council Direction, the City Council is respectfully requested to receive introductions from those Planning Commission Applicants who have not previously been affirmatively consider appointing Members to the Planning Commission and, in doing so, balancing expiration of terms and reappointments, as per City Code § 32.027. The recommended motion to undertake this action is: SUGGESTED "Move to re -appoint Steve Britz, Greg Hall and Thomas Bidon to 3-year MOTION: terms as Voting Members on the Lake Elmo Planning Commission; and Appoint Todd Williams from 1st Alternate to Voting Member to complete a vacant 1-year term; and Appoint Jennifer Pelletier from 2nd Alternate to Voting Member to an adjusted 2-year term; and Upon consideration of the applicant pool and pursuant to City Ordinance, Appoint Robert Van Zandt to Voting Member to an adjusted 2-year term; and Appoint and as Alternate Members" BACKGROUND INFORMATION & STAFF REPORT: Past practice and City Code (§ 32.027) has been when a vacancy occurs, the First Alternate is appointed to Voting Member (to complete an open term or begin new full term) and the Second Alternate is appointed to First Alternate. The City then advertizes to fill the vacancies on the Planning Commission. Recent Council direction was to prepare revisions to the 2011 appointments to streamline terms to minimize mandated turnover, as per City Code § 32.027. City staff has accomplished these tasks by adjusting recommended terms (to minimally affect existing members) and advertizing the vacancies. -- page City Council Meeting Planning 'ort:\z,droduction and Appointments January 25th, 2011 Regular Agenda Item # 6 The City has four applications on file; Robert Van Zandt (who has served two consecutive terms) Larry Green, Nadine Obermueller and Kathy Haggard. Nadine Obermueller and Kathy Haggard will introduce themselves to the City Council at tonight's meeting. Mr. Van Zandt and Mr. Green have been interviewed previously. Pursuant to Council direction Mr. Van Zandt has requested consideration of and is recommended to be re -appointed as Voting Member, in order to preserve Commission continuity and reduce overall Commission turnover. Under City Ordinance, the City Council has authority to make such appointment, upon due consideration of the overall applicant pool. No Council was has been received regarding final selection of Alternates from the remaining applicant pool. This selection should be undertaken tonight via discussion and action by the City Council (if necessary, the City Clerk will have paper ballots available). Potential applicants include: Ms. Nadine Obermueller Mr. Larry Green Ms. Kathy Haggard Mr. Robert Van Zandt (if not appointed as a Voting Member) The City Council also suggested consideration of reducing the size of the Planning Commission from nine (9) Voting Members to seven (7). It was directed, however, that this change be undertaken in subsequent years, given that the advertisement for vacancies had already elicited ample responses for the current configuration. Slight modifications may also need to be undertaken at that time regarding those individuals who serve partial terms and then seek re- appointment for subsequent full 3-year terms. As such, if action is undertaken tonight, as directed, the following would be the composition of the Planning Commission: NAME: Julie Fliflet Saleh Van Erem Joan Ziertman Steve Britz Greg Hall Thomas Bidon Todd Williams 'TERM EXPIRES: 12/31/11 12/31/11 12/31/12 12/31/13 — i reappointed 12/31/13 if reappointed 12/31/13 if reappointed 12/31/11— if appointed Jennifer Pelletier 12/31/12— if appointed Robert Van Zandt 12/31/12— if appointed TBD TBD 1st Alternate - appointed 2nd Alternate - appointed NOTES: Second term First term First term First First term First term First Term (moved up from 1st Alternate — note completing 1-year vacant Term) First Term (moved up from 2nd Alternate — note 2-year term adjustment) Served two terms (current policy calls for appointment as Alternate unless Council detennines otherwise) RECOMMENDATION: The City Council is respectfully requested to receive introductions from those Planning Commission Applicants - Nadine Obermueller & Kathy Haggard - who -- page 2 -- City Council Meeting Planning Commission: Introduction and Appointments January 25th, 2011 Regular Agenda Item # 6 have not previously been introduced, to decide upon Alternate Members for the Planning Commission, and to affirmatively consider appointing the identified individuals to the Planning Commission. In doing so, the City Council will also be acting to further balance expiration of terms and reappointinents, as per City Code § 32.027. The recommended motion to undertake this action is: "Move to re -appoint Steve Britz, Greg Hall and Thomas Bidon to 3-year terms as Voting Members on the Lake Elmo Planning Commission; and To Appoint Todd Williamsfrom lst Alternate to Voting Member to complete a vacant 1-year term; and To Appoint Jennifer Pelletier from 2nd Alternate to Voting Member to an adjusted 2-year term; and Upon consideration of the applicant pool and pursuant to City Ordinance, to Appoint Robert Van Zandt to Voting Member to an adjusted 2-year term; and - To Appoint and as Alternate Members" Alternatively, the City Council does that the authority to modify or change the recommended appointments. In particular, the proposed staggering of terms for the past Alternates and the re- appointment of Mr. Van Zandt who, because he has served two consecutive terms, would not be able to serve again consecutively as a Full Voting Member, unless approved by City Council after reviewing the applicant pool. If any changes are undertaken, the proposed motion would be as follows: "Move to Appoint Members to the Planning Commission, as discussed and agreed to at tonight's meeting." ATTACEMENTS: 1. Planning Commission Applications 2. Lake Elmo City Code § 32-027 SUGGESTED ORDER OF BUSINESS: - Introduction of Item City Administrator - Report/Presentation Planning Director/City Clerk Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council - Action on Motion Mayor Facilitates — page 3 — City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 651.777.5510 Fax 777.9615 NOV Z 4 2010 APPLICATION FOR PLANNING COMMISSION APPOINTMENTS Datefl !/20f CI Name ,--ii 41-, i1/4rs Address q6, 4/2- .q•-. Anati A d d 7- e. A : ..2, 4/.4467g42-. - Phone Number W)4,cs./--S.eri --/,-Cp.',7 H)40,c37 -77,0 -,062ge 1. What do you consider to be the major planning and development issues confronting the City Lake Elmo? 772 444 -L,"„.6V1,/e./^, a nef- e" dx„,5141-". ",e4Le."-k), ,eirp C2-44- 4; 7C- 47 ed--Kt :7C,';•7 e- 400 ,,, 62,/ `"--ez•-•<-5 td14'- Atd L E gf-atcifcl-37 eee`gthe role a4-1WfutTtion o P eing sion? 4o,74#7.e./fre/ai- /744.-43.4 >0 s a7c' X-0 eo--( CV /*"A•07 t'd•-•ie-- 740/ 7)7g-i-e-r-Pcer7e-/L 3. What experience and qualifitations do you have that you feel will contribute to the Planning Commission's work and which will enable you to provide a service in this regard? a 4-5 /49 --5p9 .4-e-/A" ‘1_,-•40.1I//Or 4. How much time do you have, or are you willing to devote to Planning Commission activities? A-1 -3 6e- 4f— zse / • ; e. /-e) e- 5. What property or`a.evelokenr interest, either clvect or inflirect, do you have within Lake Elmo? A d, "=:?i"e, A5 eX.)- /©� Please complete and return to the City Office City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 651.777.5510 Fax 777.9615 Date: Na Ad APPLICATION FOR PLANNING COMMISSION APPOI I 4 L, act cfCiv-0,- ss 7.7-Y Phone Number W) 1-1) 2. C., What do yt)u see as the role an.d.function of dae,Planning U\\L r-e Sec:kr- Coy; s ev 4-a\olot— MOduL 5 LA rNe C LID rrk e K\C.1 cdri c)n's r-, CoyL+k c-08-4f2_ cci--)6 p\av--)5: 3. What expaience and qualifications do you have thrtyou feel contribute to the Planning Commission's work and wiaich will enable you to provide a service in this regard? r",5 ccJ do rn oLAv ,11 +-cH 4: - on 4. How much time do you have, or are you willing to devote to Planning Commission activities? LVLJ h 0 mc OZ . vy\ (..° t t be_ ouug:tceo\P.t r indirect, do you have within Lake Elmo? 011 What do you consider to be the major planning and development issues confronting the City of Lake Elmo? -Lo Oprry2...rk. atrev-)cf*C'En !sncl 0Sein5c • A (-, \<..s., 4-0 cA Nr‘4-eYr 'Pon c.) 5. What property or development interest, L. i 1-0 \ p cfruz, Please complete and return to the City Office r,r) 1 ss 0.n, Lake Elmo Citv Code PLANNING COMMISSION § 32.027 COMPOSITION. (A) Generally. The Planning Commission shall consist of 9 voting members and 2 non- voting alternate members. The voting members shall be appointed for a 3-year term so that only 1/3 of the appointments will expire on December 31 of each year. Voting members may not serve more than 2 consecutive terms. Appointment to an additional term(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Planning Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment upon a vacancy on the Commission. erry OF LAK ELMO MAYOR OLINC DATE: 1/25/2011 REGULAR ITEM #: 7a & 7b MOTION AGENDA ITEM: City Council Subcommittees & Outside Appointments SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City AdministratorRA7) REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: Pursuant to discussion at the last Workshop, the City Council is respectfully requested to address the formation of 2011 Council Subcommittees. The recommended motion to act on this organizational function is as follows: SUGGESTED "Move to approve Council Members MOTIONS: to the Budget/Finance Subcommittee (if others are added) "Move to approve Council Members to the 1)ersonnel/Human Resources Subcommittee "Move to approve Council Members to the Jobs & Business Activities Subcommittee Move to approve Council Members to Subcommittee In addition, appointment of Council Members to the Gateway Corridor Commission for 2011 is required. Other outside organizational appointments may also require addressing (but are unidentified) at this time. The recommended motion to act on this organizational function is as follows: SUGGESTED MOTIONS: (Iothers are added) "Move to approve Resolution 2011-003 appointing Mayor Johnston and Council Menzber Emmons to the Gateway Corridor Commission. "Move to approve Council Member(s) ) to pag City Council Meeting City Council Subcontees & Outside Appointments January 25th, 2011 Regular Agenda Item #7a & 7b BACKGROUND INFORMATION & STAFF REPORT: At the January llth, 2011 City Council Workshop, the City Council directed preparation of appointments to two standing Subcommittees (Budget/Finance and Personnel/H-uman Resources), as well as consideration of creation of a Subcommittee to address Job & Business Activities. The Council also directed preparation of Resolution 2011-003, appointing Mayor Johnston and Council Member Emmons to the Gateway Corridor Commission for 2011. Other Subcommittee and Outside Organization appointments may also be addressed at this time (though none others have been specifically identified). RECOMMENDATION: It is recommended that the City Council address the formation of 2011 Council Subcommittees, as follows: SUGGESTED "Move to approve Council Members MOTIONS: to the Budget/Finance Subcommittee (If others are added) Move to approve Council Members to the Personnel/Human Resources Subcommittee "Move to approve Council Members to the Jobs & Business Activities Subcommittee "Move to approve Council Members to Subcommittee It is also recommended that the Council approve Resolution 2011-003 regarding appointments to the Gateway Corridor Commission for 2011 via the following: SUGGESTED MOTIONS: "Move to approve Resolution 2011-003 appointing Mayor Johnston and Council Member Emmons to the Gateway Corridor Commission. (If others "Move to approve Council Member(s) are added) ) to Alternatively, the City Council does have the authority to not take action or to table this item at its discretion for future consideration, thus taking no action tonight. f — page 2 -- City Council Meeting City Council Subcommittees & Outside Appointments January 25th, 2011 Regular Agenda Item #7a & 7b ATTACHMENTS: Resolution 2011-003 SUGGESTED ORDER OF BUSINESS: - Introduction of Item City Clerk Report/Presentation of Item City Clerk/Attorney Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion/Comments Mayor Facilitates Public Input, it Appropriate Mayor Facilitates Action on Motion Mayor & City Council -- page CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-003 A RESOLUTION APPOINTING THE CITY'S REPRESENTATIVE AND ALTERNATE TO THE BOARD OF THE GATEWAY CORRIDOR COMMISSION WHEREAS, the Gateway Corridor Commission, formerly known as the I-94 Corridor Commission, has been formalized through a joint powers agreement , the members of which include the Washington County Regional Railroad Authority. the Ramsey County Regional Railroad Authority, and may include any of the municipalities through which I-94 traverses from Union Station in St. Paul to the St. Croix River. NOW THERFORE BE IT RESOVLED, that the City Council hereby appoints Dean Johnston, Mayor, as the Gateway Corridor Commission representative and Brett Emmons, City Council Member, as the alternate for 2011. ADOPTED by the City Council of the City of Lake Elmo this 25th day of January, 2011. Dean A. Johnston, Mayor ATTEST: Sharon Lumby, City Clerk AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Ut !tt 11 DATE: 1/25/2011 REGULAR HEM #: 8 MOTION Approve Planning Commission 2011 Work Plan Kyle Klatt, Planning Director Bruce Messelt, City Administrator Planning Commission Kelli Matzek, City Planner SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to review and accept the Planning Commission's annual work plan, prepared for 2011. The recommended motion to act on this is as follows: "Move to accept the 2011 Planning Commission Work Plan" BACKGROUND INFORMATION: The work plan, as recommended by the Planning Commission, was prepared using the previous year's plan as a template and tracking any changes (deletions and additions) that were used to create the new document. The version that is attached for consideration by the Council has had all revisions made in order to present a final, clean document for review. Of note - the plan has been drafted in a format similar to the one used during the previous year with one exception: the time for completion goals is now expressed using an A-D scale instead of a specific time. Because the individual elements of this plan have not been revised since the beginning of the year, there are a few larger projects that do not show up in the chart that were added during the course of the year, including the following: SSTS Ordinance review and adoption Interim Use Ordinance updates Staffsupport related to the Agricultural Sales Use Ordinance lawsuit This plan also does not incorporate the larger project reviews that were conducted by the Planning Commission during the course of the year. It is Staff s intent to incorporate some of this information as part of an annual report, also submitted for review by the City Council. City Council Meeting Plarinrng Commission 2011 Work Plan January 25th, 2011 Regular Agenda Item # 8 Please note that the proposed work plan identifies three main projects as the highest priority items for 2011, including the Comprehensive Plan Updates related to the Village Area and I-94 Corridor along with the major zoning amendments necessary to support sewered development districts. Other items will be tracked through the year and will be accomplished as time allows. PLANNING COMMISSON REPORT: The Planning Commission has reviewed the work plan at its January 10, 2011 meeting and has recommended approval, with a few minor modifications subsequently added to the document. The Council is asked to review the plan and comment on it so that the Planning Commission and Council are communicating about priorities at the start of the year. The primary intent of the work plan is to help prioritize the projects the Planning Commission will be reviewing in the next several months, and to also help keep the Commission informed about the internal planning related activities and projects that will be undertaken by the staff over the coming year. This is a working document that provides guidance to the Commission yet has the flexibility to respond to priorities as they emerge. It will also help the Commission gauge its progress at achieving some of its goals for the year. RECOMMENDATION: Based upon the above background information, staff report, and Planning Commission recommendations, it is recommended that the City Council accept the 2011 Planning Commission Work Plan by undertaking the following action "Move to accept the 2011 Planning Commission Work Plan" Alternatively, the City Council may make modifications to the Plan as it deems necessary and adopt the work plan with modifications. If done so, the recommended action would be: Move to accept the 2011 Planning Commission Work Plan, as amended at tonight's meeting" ATTACHMENTS: 2011 Planning Commission Work Plan SUGGESTED ORDER OF BUSLNESS: Introduction of Item City Administrator Report/Presentation Planning Director Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates paae 2 — 2011 Planning Commission Work Plan Prepared by the Lake Elmo Planning Commission —1/10/11 Key: Status: C — Complete IP — In Progress Date: A — 0 to 3 months (Completion B — 3 to 6 months Goal) C — 6 to 9 months D — 9 to 12 months Admin: Staff Projects/Initiatives PL: Priority Level (1-5 with 1 being the highest priority) Project and Description ZONING INITIATIVES Zoning Map Updates • Prepare new version of official Zoning Map using most recent County GIS data • Update Zoning Map to improve consistency with the Comprehensive Plan and Future Land Use Map • Adopt map changes necessary to implement plans for sewered development areas. Conditional Use Permit Ordinance • Update CUP regulations to be consistent with new use descriptions and districts • Establish tracking system for all existing conditional uses Zoning Text Amendments (Specific) • Outdoor lighting ordinance update • Special event permit ordinance • Exterior storage ordinance; work with committee to refine previous draft • Outdoor wood burning furnace ordinance • Accessory use and building ordinance; review with exterior storage ordinance Engineering Standards Manual • Finalize development manual describing the City's engineering standards for private and public projects Date PL Status (Months) 2 IP D 2 C 2 A 2 IP o 4 A 3 IP B 3 IP IP B 4 IP A 3 IP Home Occupation Ordinance • Review and adopt Council revisions to the Home Occupation ordinance Permit Tracking • Establish system for tracking interim uses • Establish system for tracking -non -conforming uses Zoning Ordinance Update • Revise use classifications and definitions used in the Zoning Ordinance • Create new sewered development districts as part of major Zoning District standards overhaul • Develop design standards for Village area and 1-94 corridor sewered development area • Research and integrate form -based codes and transfer of development rights programs into zoning revisions where appropriate PLANNING INITIATIVES IP 5 IP D 5 C 1 IP C 1 IP D 2 D 2 Village Area Planning • Prepare amendment to Comprehensive Plan based on selected development scenario from AUAR and Village Master Plan • Create task force to oversee implementation strategies A 1 • Adopt amendments to the Zoning Ordinance responsive to D1 the AUAR mitigation plan, Village Master Plan and Comprehensive Plan 1-94/10th Street Corridor • Create task force to oversee potential Comprehensive Plan Updates • Conduct analysis to determine appropriate land use changes along the corridor. • Prepare amendment to Comprehensive Plan responsive to the corridor land use analysis. • Develop master land use plan for specific development areas along the corridor Comprehensive Plan Updates • Review individual projects for compliance with the Comprehensive Plan • Consider amendments related to properties guided for RAD that are less than 40 acres in size • Research transfer of development rights options for Village Planning Area and rural planning areas 2 A D D 1 D B 2 Incorporate revisions as necessary to support Village and 1-94 D 2 planning efforts Park Planning • Create a master plan for all City parks, provide assistance to Parks Commission as needed • Conduct comprehensive mapping of existing private and public trail systems (using GPS where appropriate) • Identify priority trail segments for implementation D 4 D 4 Capital Improvement Plan • Planning Commission review of Capital Improvement Plan for C 2 consistency with the Comprehensive Plan General Planning Studies • Identify and review research associated with septic system impacts on lakes and waterbodies Economic Development Initiatives • Incorporate economic development initiatives into future comprehensive plan updates ADMINISTRATIVE INITIATIVES Building Division (Admin) • Monitor status of staffing within building inspection department; consider staffing needs in 2011 and beyond Update job description for Building Inspector Permit Tracking Software Coordinate with administration to include permit tracking functions as part of future office software acquisition D D B B Code Enforcement (Admin) • Follow program and Council direction for the enforcement of B 2 the sign ordinance File Archiving and Management • Scan Planning and Building Department files into the City D 5 laserfische system Engineering Projects • Review illicit discharge ordinance C 3 • Provide planning assistance as needed for regional trunk B 2 sewer project • Develop work plan and implementation strategies related to C 4 the Wellhead Protection Plan MnDOT Highway Landscaping Grant • Consider new grant application for 2011 and beyond 4 CITY OF LAC. ELMO MAY AGENDA ITEM: SUBMITTED BY: THROUGH: R &C ViU Ai DATE: 1/25/2011 REGULAR ITEM #: 9 MOTION Accept Planning Commission 2010 Annual Report Kyle Klatt, Planning Director Bruce Messelt, City Administrator a REVIEWED BY: Planning Commission Kelli Matzek, City Planner Karl Horning, Acting Building Official SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to review an annual report, prepared by Staff to summarize the activities of the Planning Commission and Planning Department in 2010. This report focuses on the larger activities and projects undertaken during the year, and will include some statistical information pertaining to the City's planning activities. The recommended motion to act on this is as follows: "Move to accept the 2010 Planning Commission Annual Report" BACKGROUND INFORMATION: The Lake Elmo Planning Commission is submitting its annual report for consideration by the Lake Elmo City Council. The Planning Commission was asked to review the plan, provide any comments or suggestions, and to submit the document to the City Council, and did so at its January 10, 2011 meeting. PLANNING COMMISSION & STAFF ANNUAL REPORT: Section 1 - Summarv. The Commission's most significant accomplishment from 2010 was not a single project, but was instead a series of ordinance revisions and amendments that were completed throughout the course of the year. The net affect of these ordinance amendments, when viewed as a whole, represented a fairly substantial update to the City Code to update outdated provisions, add new sections to address State mandates, and to further refine sections that were subject to legal challenges. The Commission also began working on a major update to the Zoning Ordinance in 2010 that will ultimately lead to the creation of new zoning districts and a new use classification system that will help create a solid foundation for the entire code. -- page 1 — City Council Meeting Plaig ConimissionAnnual Report January 25th, 2011 Regular Agenda Item # 9 The overall number of land use projects that were reviewed by the Planning Commission was down from previous years, but this decrease in activity provided the time needed to work on the ordinance changes noted above. There were a few larger planning and zoning applications that did take a considerable amount of time to review, most notably an application for a Senior Living/Farm School OP — Open Space Preservation development. The City was also named in a lawsuit concerning the zoning requirements in Agricultural areas, and Staff spent a considerable amount of time gathering infollnation, reviewing ordinances, and drafting changes to these ordinances in response to the lawsuit. The overall number of building permits issued in. 2010, while still well under the level of activity seen in the early 2000's, remained fairly consistent with the numbers seen in the previous two years. Nearly thirty new homes were built in 2010, which represents the highest number in the past four years. There still is a very limited amount of commercial building activity taking place, and the Lake Elmo Inn's patio/outdoor seating renovations were one of the few more significant commercial projects that were finished this past year. The other major non-residential building project from 2010 was the School District's parking lot and temporary classroom expansion. For the past several years, the Planning Department has been working very closely with the City Engineer to close out all remaining development projects that are still open in the City. Within the past year, the City Council accepted improvements within St. Croix's Sanctuary and Farms of Lake Elmo developments. Staff continues to track the status of one additional subdivision, and anticipates that all previous projects will be finished in 2011. No new Open Space developments were approved in 2010, and there still remains a fairly significant inventory of lots available in the newest developments. Staff has estimated that there are approximately 100 such lots that are vacant at the beginning of 2011. The Planning Commission continued to meet on a bi-monthly basis in 2011, and has generally attempted to reserve the second meeting of the month for larger planning projects. With the pending Comprehensive Planning discussions anticipated in 2011, this meeting schedule is not expected to change. Section 2 — Yearly Review. List of Major P1 e ts in 2010 include: Population and Household Density Analysis. Staff prepared an analysis of the City's sewered residential and rural residential development areas, and developed revised projections for the anticipated development in these areas. Comprehensive Plan Update. The City completed it decennial Comprehensive Plan Update, which included new Transportation, Surface Water, and Special Resource Protection elements. The Plan Update was formally adopted by the City Council and is now in effect. Agricultural Sales Lawsuit Support — Ordinance Review. The Planning Department spent a considerable amount of time in 2010 researching and reviewing land use files -- page 2 -- City Council Meeting Planning Commission Annual Report January 25th, 2011 Regular Agenda Item # 9 associated with the City's Agricultural Sales ordinances. A significant update to the City's Agricultural and Rural Residential districts was adopted by the City Council. • Code Enforcement Activities. The Planning and Zoning department responded to numerous code complaints throughout the year, and reached a conclusion on one of the most long-standing enforcement issues facing the City. SSTS Ordinance and Transition to County Septic Permitting. A new Subsurface Sewage Treatment System Ordinance was drafted and approved by the City Council. The City completed the transfer of septic inspections and enforcement responsibilities to the County Health Detartment. GIS — Base Map Updates and Review. The Planning Department continued to update the base electronic maps, and moved the future land use map designations into the current GIS database. PlanningPlanining Internsbip. A planning intern was hired for much of the spring and summer assisted with a variety of planning projects. MnDOT Landscaping Grant. The City Planner provided staff support for the submission of two grant projects to be installed in 2011. Senior Living/Farm School Concept Plan Review. In addition to the more significant land use requests noted below, the Planning Commission received an application for a new Open Space Preservation Development. This complex application required action on a Comprehensive Plan Amendment, Zoning Text Amendment, OP Concept Plan, and a Planned Unit Development Concept Plan. Land Use Applications. The Planning Commission reviewed 30 distinct planning and zoning permits (including zoning amendments), and conducted 25 public hearings related to these requests. The more significant projects reviewed by the Planning Commission in 2010 included the following: o Lake Elmo Elementary Parking Lot and Portable Classroom Expansion o Cranky Ape Interim Use Permit o D and T Trucking IUP Renewal k o Lake Elmo Inn Patio Renovation (Zoning Text Amendments) o Eder Century Pines Subdivision Board of Adjustment Actions. The City's ability to grant variances was greatly diminished by a decision of the Minnesota Supreme Court made early in the year. The City only processed two applications (one was submitted before the ruling), and an appeal as follows: o Septic Variance — 9051 Jane Road o Setback Variance — 11950 21st Street North o Appeal — Agricultural Entertainment Enforcement Action -- page City Council Meetin January 25th, 2011 Regular Agenda Item # 9 Planru.n Commission Annual Report Detachment Petition. Two property owners with approximately 50 acres of land have petition the State of Minnesota Office of Boundary Adjustments to detach from the City of Lake Elmo. Planning Department Staff began pulling inforuiation together in advance of official review. Met Council Memorandum of Understanding Amendment. The Memorandum of Understanding between the City of Lake Elmo and Metropolitan Council was updated to reflect the economic downturn and its impact on the rate of housing construction activity on a metro -wide basis. A rolling average will be used to track "down" years, which will push the City's population forecasts out for each year of economic downturn. Building Permit Review. The Planning and Building Department processed a total of 327 building permits in 2010 (not including plumbing or mechanical inspections). Major construction projects that were processed/inspected included the Lake Elmo Elementary portable classrooms, Lake Elmo lnn patio seating, among other various additions and remodeling projects. Zoning District and Use Update. The Planning Commission began reviewing the City's zoning use classification system and zoning districts in anticipation of major revisions to these sections of code in 2011. Capital Improvement Plan Review. The Planning Commission reviewed and recommended adoption of an updated 5-year Capital Improvement Plan for the City. Economic Development Initiatives. The Planning Commission developed a list of economic activities that could be used by the City to help guide future land use decisions. Census Bureau Review. Planning Staff reviewed City's boundaries as part of the 2010 Census review. Development Agreement Tracking. At the start of 2010 the developer's agreements associated with three of the City's recent open space developments were not finalized. Two of these projects have since been accepted by the City, arid Staff continues to work with the developer to close out the last outstanding project. City Code Amendments. The Planning Commission reviewed a significant number of Zoning and other City Code amendments throughout the course of the year. Some of these were required due to exterior mandates, while others were items that are intended to address some long-standing deficiencies within the existing ordinances. Not all of these amendments were adopted in 2010, but all have been through at least one public hearing with the Planning Commission. The list of amendments reviewed by the Planning Commission for the year includes the following code sections: o Accessory Buildings o Agricultural Sales Activities e 4-- City Council Meeting Planning Commission Annual Report January 25th, 2011 Regular Agenda Item # 9 o Buffer Setbacks in OP Districts (Implementation) o Home Occupation Ordinance o Interim Use Permit o OP District Rear Yard Setbacks o Special Event Ordinance o SSTS Ordinance o Storm Water Ordinance Clean-up o Exterior Storage Regulations o Wayside Stand Definition o Wireless Communications Ordinance o Zoning Ordinance District and Use Review o Flood Plain Ordinance o OP-2 District o Administrative Fine Ordinance o GB — General Business District Setbacks and Parkin o Outdoor Wood Burning Furnaces Section 3— Statistical Information. Planning Commission Meetings: • Regular - 21 • Special - 1 • Public Hearings - 25 Planning and Zoning Permits: Planning Applications Approved Withdrawn Denied Pending Total Comp. Plan Amendment 1 Zoning Map Amendment 0 Zoning Text Amendment 11 4 15 Conditional Use Permits 1 1 2 Concept Plans 1 1 Preliminary Plats 1 1 Final Plats 1 1 Minor Subdivisions 0 Lot Line Adjustment 1 1 Interim Use Permits 2 2 Appeal 1 1 Variance 2 1 3 Vacation 2 2 Sign Permits Other: Property Detachment -- page City Council Meeting Phrnniug Commission Annual Report January 25th, 2011 Regular Agenda Item # 9 Building and Zoning Permits (with 5 year summary): 'Building Permits Issued (by type) 5 Year Summary SF Dwellings- Manufactured 'Commercial/Ind 7New Year Remodel/Repair Demo Homes Mult-Family Remodel/Repair Commercial Single Family Total 2006 339 17 20 0 50 1 30r 457 . , 2007 410 2 11. 0 5 0 29r 457 2008 355 12 9 0 31 0 23r 430 2009 338 4 12 0 32 0 29 415 2010 265 10 6 0 20 0 26 r 327 Total Units 1707. 45 58 0 138 1. 137 2086 Average 341.4. 9 11.6 0 27.6 0.2 27.4 417.2 Housing Starts in Lake Elmo — Five Year Summary Housing Starts in Lake E mo Manufactured Dwellings Net Increase in Year Single Family Multi -Family Homes Demolished Dwelling Units 2006 300 6 14 22 2007 29 0 10 2 37 2008 23 0 18 10 31 2009 29 0 9 4 34, 2010 26 0 1 8 19 Total Units 137 0 44 38 143 Average 27.4. 0 8.8 7.6 28.6 Other Statistical Information: Lake Elmo Population and Household Estimates (Year 2000 is Census Data; all other figures are estimates from the State Demographer's Office): 2000 Population 6,863 Households 2,347 Pop per HU 2.90 2005 1 2006 2007 2008 2009 7,966 1 7,695 8,182 8,389 8,326 2,758 1 2,738 2,787 2,794 2,814 2.86 1 2.78 2.90 2.96 2.93 -- page 6 -- City Council Meeting Planning Commission Annual Report January 25th, 2011 Regular Agenda Item # 9 RECOMMENDATION: Based upon the above background information, Planning Commission and Staff report, it is recommended that the City Council accept the Annual Report by undertaking the following action: "Move to accept the Planning Commission Annual Report for 2010" ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS: - Introduction of Item City Administrator - Report/Presentation Planning Director - Questions from Council to Staff Mayor Facilitates - Public Input, if Appropriate Mayor Facilitates - Call for Motion Mayor & City Council - Discussion Mayor & City Council - Action on Motion Mayor Facilitates -- page 7 -- CITY OF Litg.E 44ELO DATE: REGULAR ITEM #: DISCUSSION 1/25/2011 10 AGENDA ITEM: City Engineering Updates on Sanitary Sewer Survey & 50th & Kimbro SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Bruce A. Messelt, City Administrato REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council receive a brief update by City Engineer Jack Griffin on two ongoing projects: Addition of a gravity option for the Sanitary Sewer Force Main and paving of 50th & Kimbro. BACKGROUND INFORMATION & STAFF REPORT: With the consent of the City Council, City Engineer Jack Griffin will update the Council on two ongoing projects: Addition of a gravity option for the Sanitary Sewer Force Main and paving of 50th & Kimbro. Part of the effort related to 50th & Kimbro included meeting with residents of Kirkwood. Brief Summary Reports of these topics are attached for Council information and review. RECOMMENDATION: It is respectfully recommended that the City Council receive a brief update by City Engineer Jack Griffin on two ongoing projects: Addition of a gravity option for the Sanitary Sewer Force Main and paving of 50th & Kimbro. ATTACHMENTS: Summary Reports on aforementioned Engineering Projects SUGGESTED ORDER OF BUSINESS. Introduction of Item City Administrator Report/Presentation City Engineer Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates -- page 1 -- TKDA FLIIVI111.74:11atiiiilitif:1111:aillaii.10111110111K11 The right time. The rift people. The right company MEMORANDUM To: Copies To: From: Date: Honorable Mayor and City Council Bruce Messelt, City Administrator Ryan Stempski, PE Jack Griffin, P.E., City Engineer January 19, 2011 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 (651) 292-4400 (651) 292-0083 Fax wwwlkd a.com Reference: City of Lake Elmo I94-30th Street Infrastructure Imp. S. of 10th St. Gravity Sewer Option Project Update 13857.000 Proj. No.: At the December 7, 2010, City Council meeting, staff was directed to prepare plans and specifications for an add/altemate bid option for the 1-94 to 30th Street Trunk Sewer Forcemain project. The add/alternate bid option would include a design alternative for the area south of 10th Street to install trunk gravity sewer in place of the proposed forcemain. In order to accommodate this change, detailed plans and specifications for the gravity sewer work needs to be prepared and incorporated into the total plan set to allow Contractors to submit a bid on both the forcemain improvements and the alternate gravity design south of 10th Street. The following is a summary of the activities that have been completed by staff in regards to this direction: 1 A property owner meeting was held with the properties that would need to provide easements to the City to facilitate the gravity sewer pipe alignment. In general, the installation of the gravity line was supported by each of the property owners in attendance. 2. Right of Entry (ROE) agreements were prepared, sent out and obtained by each impacted property owner to receive peuiuiission for the City to conduct design surveys and geotechnical investigations. 3 Detailed design surveys were completed and the data was mapped to produce existing condition data within the proposed improvement area for the gravity sewer route. 4. The proposed gravity sewer alignment is currently being reviewed to verify alignment adjustments that may be needed. 5. AET, Inc. has been retained for geotechnical services and will be obtaining soil borings along the gravity sewer route. The following is a summary of the Next Steps that will need to be taken to complete the add/alternate design work: 1. Initiate the preparation of the detailed plan and profile plan sheets for the gravity sewer pipe. An Employee Owned Company Promoting Affirmative Action and Equal Opportunity Page 2 2. Identify the pipe depths along the corridor and the extent of peiinanent and temporary construction easements that will need to be acquired by the various property owners. Prepare easement exhibits and begin meeting with property owners to initiate acquisition. Final the detailed plans and specifications, target date of March, 2011. Presentation to City Council for plan approval and authorization to advertise for Contractor Bids. 4. Target Contractor bid date: April, 2011. TKDA F;atiikg R;11111timillat I The right tirlie. The riet people. The right company MEMORANDUM To: Copies To: From: Date: Honorable Mayor and City Council Bruce Messelt, City Administrator Ryan Stempski, PE Jack Griffin, P.E., City Engineer January 19, 2011 444 Cedar Street, Sufte 1500 Saint Paul, MN 55101 (651) 292-4400 (651) 292-0083 Fax www.tlida.com Reference: City of Lake Elmo 50th Street & Kimbo Avenue Street Improvements Resident Meeting 14733.000 Proj. No.: A neighborhood meeting was held on January 18, 2011, with benefitting property owners along the proposed improvement area for 50th Street North and Kimbro Avenue North. The purpose of the meeting was to discuss the proposed "Shape and Pave" Improvements for 50th Street and Kimbro Avenue in preparation of the upcoming Public Improvement Hearing to be held on February 1, 2011. The meeting was attended by three of the six benefitting properties (see attached sign -in sheet). Ryan Stempski and Jack Griffin represented the City and provided a brief presentation of the 50th Street and Kimbro Avenue Street Improvements Feasibility Report as adopted by the City Council on January 4, 2011. The improvement process and next steps were also presented, including the upcoming public improvement hearing and a detailed description of how the assessments were detemUned. The following is a summary of the comments and concerns received from the residents: 1 Each of the three properties in attendance expressed support for the improvements and asked specific questions regarding the details of the improvements, including specifics on proposed road widths, handling of drainage and culverts, and lane width striping. In addition they inquired about the number of assessable properties and how the assessments were determined. 2. Property owners expressed safety concerns along the road corridor including an anticipation that speeds would increase with a paved surface and were concerned about the sharp curve at 50th Street and Kimbro Avenue. One property specifically requested that a barrier be installed as part of the project to keep vehicles from going off the roadway and causing repeated damage to their private fence. An Employee Owned Company PromotingPrornolinz Affirmative Action and Equal Opportuniiy LAKE o Lake ELMCityI 0 3800 Loveme Avenue North Lake Elmo, MN 55042 WWW,i0 Phone,: (651) 777-5510 Fax: (651 ) 777-9615 MEETING ATTENDANCE mo.org Date/Time: Tuesday. Januzry 18. 2011 6:30 PM Project. No.: 14733.000 Client/Location: City of Lake Elmo — Council Chambers Project: 50th Street and Kimbro Avenue Street Imnrovements —Neig.hborhood Meeting Address Telephone No. ci PIO 4*aV (`) A,) // :57) Email TKDA hid The right time. The right pea*. The right compare MEMORANDUM 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 (651) 292-4400 (651) 292-0083 Fax vvww.tkda.com To: Honorable Mayor and City Council Reference: City of Lake Elmo Copies To: Bruce Messelt, City Administrator Kirkwood Avenue North Ryan Stempski, PE Neighborhood Meeting From: Jack Griffin, P.E., City Engineer Date: January 19, 2011 Proj. No.: 14861.001 Phase 0002 A neighborhood meeting was held on January 18, 2011, with residents of Kirkwood Avenue North. The purpose of the meeting was to discuss the proposed "Shape and Pave" Improvements for 50th Street and Kimbro Avenue, and to discuss the contents of the original development agreement on file for this neighborhood. The development agreement commits the neighborhood for the cost of the on -going maintenance of a gravel roadway for Kirkwood Avenue, a practice that the City has not pursued in the past. The meeting was attended by three of the seven properties (see attached sign -in sheet). Ryan Stempski and Jack Griffin represented the City and provided a brief presentation of the 50th Street and Kimbro Avenue Street Improvements Feasibility Report as adopted by the City Council on January 4, 2011. The improvement process and next steps were also presented, including the upcoming February 1st public improvement hearing. Finally, the contents of the original development agreement were reviewed which indicate that the property owners of Kirkwood Avenue would be assessed the full costs for the on -going maintenance of the gravel roadway until such time that the roadway is hard surfaced to City standards. During the preparation of the 50th Street and Kimbro Avenue Street Improvements Feasibility Report, staff revisited the original development agreement for Jesse's Hideaway. Council directed staff to review the agreement, meet with the residents, and make a recommendation to the council whether or not the maintenance costs should be assessed to the local properties going forward. It was expressed that no determination has been made at this time. The following a summary of the comments and concerns received from the residents: Each of the three properties in attendance expressed concerns in regards to the safety of the 50th Street and Kimbro Avenue Street Improvements. They agreed that the roadway should be improved as presented, but expressed concern over increasing speeds and a need for warning signs and increased visibility for the sharp curve at 50th Street and Kimbro Avenue. 2. Each of the three properties in attendance expressed concerns that there would be a decrease in maintenance of Kirkwood Avenue once 501 Street and Kimbro Avenue are paved. The fear is that Public Works has less incentive to mobilize gravel maintenance activities for Kirkwood Avenue alone. . Each of the three properties in attendance expressed interest in obtaining ball park cost data and assessment cost data for a similar "Shape and Pave" type improvement for Kirkwood Avenue. An Employee Owned Company Promoting Affirmative Action and Equal Opportunity 3800 Love,rne a,venue North 4 Lokf.., EifT10„MN 55042 wwvviakeeirno.o.rg Phone.„ (651) 777-5510 Fax: i651) 777-9615 MEETING ATTENDANCE Date/Time: Tuesday, January 18. 2011 5:30 PM Project. No.: 14733.000 Client/Location: City of Lake Elmo — Council Chambers Project: 50th Street and Kimbro Avenue Street Imvrovements — Neighborhood Meeting for Kirkwood Avenue Residents Address Telephone No. 2 e_io r ir:/77 4--"k• Email COMA/IL/Ma DATE: REGULAR ITEM #: DISCUSSION 1/25/2011 11 AGENDA ITEM: Review/Direction Regarding Approval of 2011 Animal Control Contract SUBMITTED BY: Bruce A. Messelt, City Administrator THROUGH: Tom Bouthilet, Finance Director REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: It is respectfully requested that the City Council review with and provide direction to City staffwith respect to the 2011 Animal Control contract. The City Council may act tonight to approve the proposed contract or to entertain alternative service providers via a Request for Proposal Process. BACKGROUND INFORMATION: The existing annual contract is up for renewal, but at a significant cost increase. Efforts to negotiate 2010 rates proved unsuccessful with the service provider and no notice of rate increases were received prior to completion of the 2011 Annual Budget. Similar rate increases have been presented to other area communities utilizing the same Animal Control Officer, who has also informally talked of retirement in the next year or two. In addition, preliminary City Council direction has been to update the current Animal Control contract in 2011 via a Request For Proposal (RFP) or other contract review process. This process could be accelerated to address the current situation. STAFF REPORT: City staff has solicited initial feedback from other communities. Some are experiencing rate increases for this service (and from this service provider), while others either provide the service "in-house" or are holding contract costs to 2010 levels. The City has been successful in holding other service contracts to 2010 levels, very modest increases, or even reducing contract costs. Initial discussion with area communities leads staff to believe that at least two viable alternatives are available, in addition to renewing the contract as presented by the service provider: • At least two neighboring communities provide Animal Control services via their own staff and have expressed a willingness to consider some form of service arrangement; and pag City Council Meetin Revie-w/Direction Regarding Approval csti=-2011 Animal Control Contract January 25th, 2011 Regular Agenda Item # 11 Other Animal Control service providers have contacted the City and have expressed interest in submitting bids for the provision of services. It should be noted that some communities have expressed interest in issuing in the future a multi - jurisdictional RFP, in order to increase the value of the offered contract. However, no community of than Lake Elmo has been identified at this time as in potential need of new services. RECOMMENDATION: It is recommended the City Council provide its staff with direction regarding 2011 Animal Control services. Among the options available are: • Renewing the current contract as presented with the increased 2011 rates; • Exploring possible contracted services with another area municipality; and/or • Soliciting alternative providers via a RFP Process. Alternatively, the City Council does have the authority to not take action or to table this item at its discretion for future consideration, thus taking no action tonight. ATTACHMENTS: Proposed Animal Control Contract with 2010 & 2011 Rates (Sent separately on Monday) SUGGESTED ORDER OF BUSINESS: Introduction of Item Mayor Presentation of Item City Administrator Discussion Mayor & City Council Public Input, if Appropriate Mayor Facilitates Call for Motion, if Appropriate Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- IVIA t T ON 0A4 DATE: 1/25/2011 REGULAR ITEM #: 12 EXECUTIVE SESSION AGENDA ITEM: Executive Session Regarding Discussion of Legal Issues and Strategies Relating to City of Lake Elmo v. 3M Corporation SUBMITTED BY: Dave Snyder, City Attorney THROUGH: Bruce A. Messelt, City Administratorg REVIEWED BY: City Engineer SUMMARY AND ACTION REOUESTED: This Executive Session has been scheduled at the request of the City Attorney and City Staff in order to allow the City Council to discuss with the Attorneys and staff legal issues and strategies relating to City of Lake Elmo v. 3M Corporation (regarding Groundwater Contamination). Pursuant to Minn. Stat. § 13D.05, subd 3(b) governing Attorney -Client Privilege, it is recommended that the City Council entertain the following motion to enter into Executive Session: SUGGESTED "Move to Adjourn to a Closed Meeting Regarding: Legal Issues and MOTION: Strategies relating to City of Lake Elmo v. 3M Corporation" BACKGROUND INFORMATION: At the recommendation of the City Attorney and City Staff, tonight's Closed Meeting will bring the City Council up to speed regarding legal issues and strategies related to this topic. STAFF REPORT: City staff will provide its report in Closed Session. Once a Closed Session is called, City staff will secure the facility and ensure all recording devices are turned off. RECOMMENDATION: It is recommended the City Council enter into Executive Session to discuss tonight's topic. The recommended motion on tonight's agenda is as follows: "Move to Adjourn to a Closed Meeting Regarding: Legal Issues and Strategies to City ofLake Elmo v. 3M Corporation" pag City Council Meeting Executive Session Regarding Discussion of Legal Issues and Strategies January 25th, 2011 Regular Agenda Item # 12 Following completion of the Executive Session, the City Attorney will publically summarize the actions and deliberations of the Council. If appropriate, the City Council should then entertain the followinc, motion: "Move to direct the City Attorney and City staff to proceed as directed in Executive Session." Alternatively, the City Gonncil does have the authority to not take action or to table this item at its discretion for future consideration, thus taking no action tonight. ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS: Introduction of Item Mayor Description of Le al Basis for Executive Session City Attorney Call for Motion for Closed Meeting Mayor Facilitates Discussion Mayor & City Council Action on Motion Mayor Facilitates Closed MeetingMayor Facilitates Reconvene in Open Meeting Mayor Facilitates Description of Executive Session City Attorney Call for Motion, if Appropriate Mayor & City Council Discussion, if Appropriate Mayor & City Council Action on Motion, if Appropriate Mayor Facilitates -- page 2 --