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Home My WebLink About02-15-2011 PacketCity of Lake Elmo City Council Workshop 3800 Laverne Avenue North Lake Elmo, MN 55042 NOTE Special Date & Time: February 15th, 2011 4:30 p.m. — 6:30 p.m. (?) Agenda Update on Discussions Regarding Location of the ECFC in Lake Elmo 2. Comprehensive Plan Update — Review of Draft Timeline and Citizen and Stakeholder Participation and Organization Special Event Permit 3. Special Event Permit Ordinance — City Council Review 4. Adjourn * *A light dinner may or mar not be provided following the Workshop. * * mAypR?3c COUNCIL WORKSHOP fif DATE: 2/K„/2011 WORKSHOP ITEM #: DISCUSSION AGENDA ITEM: Update on Discussions Regarding Location of the ECFC in Lake Elmo SUBMITTED BY: Mayor & City Council THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Dave Snyder, City Attorney Kyle Klatt, City Planner Torn Bouthilet, Finance Director SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to receive a brief update from Council Members Smith and Pearson, the City Administrator and City Attorney regarding recent discussions relating to potential location of the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo. BACKGROUND INFORMATION & STAFF REPORT: On February 1st, 2011, the Lake Elmo City Council unanimously directed its staff to undertake the following actions with respect to potential locating of the Stillwater Area Public Schools' Early Childhood Family Center (ECFC) in Lake Elmo: • Complete, if possible, a draft Joint Powers Agreement (JPA) with the School District for location of the ECFC in Lake Elmo; • Complete, if possible, a Purchase Option for approximately 16 acres of available land for location of the ECFC via the JPA, as well as future public and civic facilities; and • Include members of the City Council, as feasible, in the efforts of the City in order to provide an additional layer of transparency, attention and timeliness in addressing the forthcoming issues. In August 2010 and again on November 3rd, 2010, the City Council directed the City Administrator actively seek to formulate a proposal to potentially locate the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo. -- page 1 -- City Council Meeting.Update on Discussions Regarding Location of the ECFC in Lake Elmo February 8th, 2010 Workshop Agenda Item # 3 Since that time, active conversation has taken place regarding this potential, leading to recent efforts to craft the specific agreements for City and School District consideration, including a very fruitful Wednesday staff -to -staff exchange. Tonight's presentation will serve as the requested '"check -in" with the City Council to ensure the efforts undertaken, to date, are on target and consistent with previous Council direction to develop a viable location proposal. RECOMMENDATION.: It is respectfully recommended that the City Council receive a brief presentation by Council Members Smith and Pearson, the City Administrator and City Attorney regarding recent discussions and efforts relating to potential location of the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo. ATTACHMENTS: Proposed Project Schedule (other materials will be handed out at Tuesday's Workshop). SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... ....,.,...... ..... „..........,.....„.... ..... City Administrator Report/Presentation......... ....... ...... ...... ...„... Council/Staff Questions from Council ............... ...... ..,...., ..... ......... ...Mayor Facilitates Public Input, if Appropriate ........ ..... ,...... ........... ..„....Mayor Facilitates Council Discussion/Direction ...... ........ ..... ........... ......... ...Mayor Facilitates -- page 2 — Proposed Schedule -DRAFT City/School District Actions Regarding Lake Elmo ECFESite Prepared by Lake Elmo Planning Department — 2/3/11 DATE Planning/Zoning (Lake Elmo) Lake Elmo City Council School District 2011 2/15 Approval nfpurchase option for 8nonkrnan3 m Addition sites 7/15 Approve Joint Powers Agreement 7/18 PubUcHeahngNotice— Connprehensive Plan Amendment, Zoning Map Amendment, Zoning Text Amendment 2/24 Approve Joint Powers Agreement 2/25 Submit financing plan toState of Minnesota 2/28 Planning Commission Public Hearing—ConoprehensiveP|an and Zoning Amendments 3/1 |nitiat6 Phase Environmental Study for Bpookrnensite 3/1 City Council Approval of Comprehensive Plan Amendment and related actions 3/2 Submit Comprehensive Plan Amendment toMet Council 3/8 3/15 Execute purchase option for Brookmon3'" Addition sites 3/28 Planning Commission Site Plan Review 4/5 City Council Site Plan Review 5/31 Closing onpurchase of Brookrnan3m Addition sites Site Plan Submission to City CITY OF DATE: WORKSHOP ITEM #: DISCUSSION VD AGENDA ITEM: Comprehensive Plan Update — Review of Draft Timeline and Citizen and Stakeholder Participation and Organization SUBMITTED BY: Kyle Klatt, Planning Director THROUGH: Bruce Messelt, City Administratorf REVIEWED BY: Kelli Matzek, City Planner SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to review and provide feedback on proposed timelines associated with future updates to the Comprehensive Plan for the Village and 1-94 Corridor Planning Areas (the portions of Lake Elmo that are planned for future sewered development). BACKGROUND & STAFF REPORT: Staff envisions that the City's development of updates to the Comprehensible Plan for each of the proposed sewered development areas will occur as separate planning processes, but with some similarities in order to help staff better manage these complex projects. Included for review by are three separate documents as follows: • A general project outline/timeline for the 1-94 Corridor A general project outline/timeline for the Village Area A graphical representation of the proposed timeline, with both project areas shown on the same page. Due to a lack of quorum present at its last meeting, the Planning Commission has yet to formally review and comment on the proposed timelines. Staff would like to continue working on these projects; and therefore is seeking general direction from the Council before proceeding with the initial project tasks. In particular, Staff would like to begin pulling together the citizen participation groups, including a larger "stakeholder" group and smaller work group. Pease note that the latter portions of the Village planning timeline will need to be expanded upon at some point in the future. This timeline will be further revised based on feedback from the Planning Commission and Council and proposed work groups. — page City Council Meeting Comp Plan Update Timeline February 8th, 2011 Workshop Agenda item #1 RECOMMENDATION: It is recommended that the City Council review the proposed timelines and discuss any comments or suggested revisions at its meeting. ATTACHMENTS: 1. 1-94 Area Draft Timeline/Process 2. Village Area Draft Timeline/Review Process 3. Graphical Timeline SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation ............ . ..... ...„ ....... ,....,.........„........ ...... Planning Director Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate .................................. ...... ....... Mayor Facilitates Council Discussion . .......... ......„ .......... ........ ...... Mayor & City Council Council Direction, if Appropriate Mayor Facilitates — page 2 -- A Draft Timeline/Process JANUARY - Identify Stakeholders Group - Identify Technical Committee - Identify Work Group (subset of Stakeholders Group; 7-10 people) FEHRUARY First meeting of Stakeholders Group Meeting One — Existing Conditions Purpose: What is there now? What does the Comp Plan currently say? What are the Met Council requirements? What is happening in adjacent communities? What are the land uses adjacent to the areas in developing Lake Elmo? - Report back to Planning Commission, City Council MARCH Hold Open House o Invite stakeholder group, commissioners (Planning, Parks, Environmental, etc.), general public o Seek input on Vision — If we can't all agree (at least in part) where we are headed, getting there will never "end." First meeting of Work Group Meeting One — What is the Vision? Purpose: Receive information received from open house. What is the end goal for the Area South of 106 Street? A bustling commercial node? Stable, safe neighborhoods? A regional draw such as ? How does the city want to be seen from 1-94? What is the community identity? APRIL - Report back to Planning Commission, City Council o Get consensus on Vision for Area South of 1 Oth Street First meeting of Technical Committee Purpose: What services need to be discussed? What do current plans call for? What other plans are out there (school district, Washington County, etc.)? Gather information. • Schools ▪ Streets • Sewer • Storm Sewer/Surface Water • Water ▪ Fire A • Police • Parks • Trails Second meeting of Stakeholders Group Meeting Two — Report on Work To Date Puipose: Report on established Vision for South of 10th Street Area. Report on work done by Technical Committee, City Staff. Identify upcoming meetings, work, and options for more public input. Second meeting of Work Group Meeting Two — Figuring out the Details — Commercial Focus Purpose: Revisiting the existing land use map: - Does residential housing along 1-94 coincide with the agreed upon vision? Does it make sense? Utile land continues to be designated for residential along 1-94, what does the city want to do with existing businesses? - Does a corporate campus at the comer of Manning Avenue and 1- 94 make sense? Is there a market? Third meeting of Work Group Meeting Three — Figuring out the Details — Residential Focus Purpose: Revisiting the existing land use map: - Does residential housing along 1-94 coincide with the agreed upon vision? Does it make sense? If the land continues to be designated for residential along 1-94-, what does the city want to do with existing businesses? - Do the property owners at the corner of Lake Elmo Avenue and 10th Street continue to want part of their properties guided for sewer? Is it feasible? Where are their existing homes and septic systems? - Buffering existing neighborhoods (III-3 of Comp Plan identifies requirements) - Property guided for PF, but currently zoned R-3. Should that be changed? Report back to Planning Commission, City Council o Review work done by Work Group, Technical Committee/City Staff JUNE Third meeting of Stakeholders Group Meeting Three — Report on Work To Date Purpose: Report on work done by Work Group - where land use types should be located (generically residential and commercial). Second meeting of Technical Committee Purpose: Given the established vision and ideas of what land use types should be where, do services need to be reevaluated? Are there any red flags? Additional services needed? Where appropriate? • Schools • Streets • Sewer • Storrn Sewer/Surface Water ▪ Water • Fire • Police • Parks • Trails JLTLY - Fourth meeting of Work Group Meeting Four — How to Implement — Creating a Future Land Use Map Purpose: Given the established vision, the additional services needed (school, fire, police, etc.) and the ideas for appropriate residential and commercial locations — create a Future Land Use Map. AUGUST Fifth meeting of Work Group Meeting Five — A More Detailed Future Land Use Map Purpose: Revisit the Draft Future Land Use Map and give more detailed review to what type of uses would be appropriate in which commercial areas. What level of density would be more appropriate for residentially guided properties. SEPTEMBER - Hold Open House o Invite stakeholder group, commissioners (Planning, Parks, Environmental, etc.), general public o Seek input on Detailed Future Land Use Map Report back to Planning Commission, City Council o Review work done by Work Group, Stakeholders Group, Technical Committee/City Staff, Information from Open House OCTOBER - Sixth meeting of Work Group Meeting Six — How Do We Get to the Vision? View Draft Ordinance Language and Design Standards Purpose: Revisit the Draft Future Land Use Map and give more detailed review to what type of uses would be appropriate in which commercial areas, What level of density would be more appropriate for residentially guided properties. Park Commission Meeting o Review draft Future Land Use Map and More Detailed Plans - Planning Commission Meeting o Review draft Future Land Use Map and More Detailed Plans o Hold public hearing to amend the Comprehensive Plan NOVEMBER - City Council Workshop o Review draft Future Land Use Map and More Detailed Plans - City Council Meeting o Approve Comprehensive Plan Amendment Staff sends Comprehensive Plan Amendment to Metropolitan Council for approval, DECEMBER Village Area Comprehensive Plan Update Draft Timeline/Review Process Prepared By: Lake Elmo Planning Department 1/24/11 2011 Task/Meeting Summary January Establish Stakeholder Group • All potential stakeholders Create Village Comprehensive Plan Update Work Group • Including some members of the stakeholder group Create Technical Review Committee • Comprised of same members as recommended in the 1-94 review process February Stakeholder Meeting • Planning Update - History of recent planning efforts • Discuss overall Village housing unit count with update regarding City Council density decision • Review Planning Department density analysis Work Group • Meeting 1 • Review current plans and AUAR • Discuss Civic/Institutional Plans and alternative scenarios for public and semi-public uses Review transportation plans • Discuss public realm (streets, parks, sidewalks, public squares) and design options • Storm Water Update Planning Commission/Council Update • Stakeholder feedback and comments • Work group update March April Open House #1 • Present options for civic and institutional "Community Campus" General update concerning population and density projections for the Village • Sewer Project update • Storm Water Planning discussion Technical Committee • Discuss Service needs in community • Review current agency/departmental/governmental May June July August September October November planning efforts Work Group • Consider design standards and integration into the Zoning Ordinance • Review zoning district alternatives • Identity preferred location for community campus concept • Review site design options for community campus • Consider revised residential and open space plan with new density projections. • Establish preferred scale for Village area development Planning Commission/Council Update • Open House Review • Review draft Land Use Plan update Work Group • Meeting 3 Technical Committee Meeting Stakeholder Group • Meeting 2 Planning Commission/Council Update Work Group ▪ Meeting 4 Work Group • Meeting 5 Planning Commission/Council Update Open House #2 Technical Committee Meeting • Review AUAR Update Document for submission to EQB Work Group • Meeting 6 Planning Commission/Council Update • Review Draft Comprehensive Plan Update - with revised Land Use Plan Work Group • Meeting 7 December Stakeholder Group • Meeting 3 2 Planning Commission/Council Update Public Hearing - Planning Commission Notes: • Technical Committee meeting schedule will be timed to coincide with 1-94 Planning schedule Additional Work Group meetings will be called on an as -needed basis I-94 Stakeholders Group - Iarge Work Group (subset of stakeholder) Open House - public Technical Group Commissions_ City Council January February March April May June July Establish: Stakeholders, Technical, and Work Groups 1st fully 2nd rim 2nd and 3rd Mtg. Establish: Stakeholders, Technical, and Work Groups Stakeholders Group - large 1st MIg Village Work Group (include some stakeholders) Open House - publ Ic Technical Group Commissions City Council 2nd Mfg 3rd Mtg. X 2nd Irlpi X 41h Mtg. August September October November December January February 4th Mtg. 5th Mtg. 4m 6th Mtg. 6th Mtg. 7th Mtg. ;ird Mtg CITY OF LAKE ELMO MAYOR & COUNCIL WORKSHOP AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 2/A201 1 WORKSHOP ITEM #: DISCUSSION Special Event Permit Ordinance — City Council Review Kyle Klatt, Planning Director Bruce Messelt, City Administrator David Snyder, City Attorney Kelli Matzek, City Planner SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider and review a new ordinance to regulate special events within the City of Lake Elmo. This ordinance is very similar to a document that was reviewed by the Planning Commission more than a year ago, but never further refined or adopted by the City. A Special Event Permit is intended to provide some regulation of temporary events on a case -by -case basis and is intended to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of residential neighborhoods. The proposed Ordinance 08-034 was presented to the Council last December, but was not acted upon at that time so that the Council could spend more time reviewing the draft with Staff at a workshop meeting. BACKGROUND INFORMATION: This ordinance was first brought forward by Staff as a follow-up to several requests for events within the City of Lake Elmo that would normally not be allowed under the City's zoning regulations. The most significant of these events was a Rowing Regatta on Lake Elmo that was ultimately permitted in the absence of any formal regulations concerning such events (and also due to the fact that the event took place on a public water body and within the regional park preserve). Staff has over the past several years, also received requests for a "pet carnival" and other such events and promotions by local businesses. One of the more significant changes to the proposed ordinance since the version previously reviewed by Planning Commission has been the addition of a new category of special events for Agricultural Sales Businesses. Specifically, the Ordinance now includes a provision that would allow an Agricultural Sales Business that is conducted for a period of three months or less to be permitted by a Special Event Permit, The ordinance would allow such a permit to be issued for -- page 1 -- City Council Meeting Special Event Ordinance February 8th, 2011 Workshop Agenda Item # 2 two consecutive years; otherwise, any agricultural sales businesses operating for a longer term would need to obtain an Interim Use Permit in accordance with recent amendments to the City Code. The Agricultural Sales Provision is a direct result of recent discussions and action by the Planning Commission and City Council regarding agricultural businesses. The proposed ordinance would provide an alternate to a full interim use permit in cases where a grower or importer would like to sell agricultural products for a limited time. As an example of how this permit would be applied is a situation in which a grower needs to supplement the sales of their produce grown on -site due to the loss of a crop due to bad weather or other unforeseen circumstances. The proposed ordinance does include several exemptions for events sponsored by a public entity, events that take place in an athletic field, family gatherings, and other such activities. STAFF REPORT: The City Attorney has noted that the City could try to define a threshold for small events based on experience, such as by reference to an event that is known to bring in less than 30 people but does not implicate public infrastructure, traffic, etc. In looking back at previous events that were conducted in the City that would be considered a special event under the proposed ordinance, Staff has been unable to identify any specific type of activity that would seem to have met this threshold. The Attorney has also suggested that the Planning Commission and City Council may want to consider special events that have occurred in the past to determine if they can be used as a guide concerning any problems that arose and how these issues may have been addressed. Some typical problems include traffic back-ups, informal road closures, late night noise, minor trespassing, insufficient restrooms, and other similar occurrences. Staff has made other minor revisions to the ordinance based on comments from the Planning Commissions, and all changes and revisions recommended by the Planning Commission are included in the attached ordinance. The Planning Commission unanimously recommended approval of the Special Event Ordinance at its November 22, 2010 meeting. ADDITIONAL INFORMATION: The model used for the draft ordinance was taken from the City of North St. Paul, This ordinance was chosen as it was fairly broad in terms of its coverage, while some other examples staff researched were very specific to certain types of events. This broad and simple ordinance will be easier to administer as Lake Elmo currently has just a few events to which the permit may pertain. City History - In 2006 the Council approved an ordinance allowing Commercial Social Outdoor Events as a conditional use in the agricultural zoning district, which it then repealed in April of -- page 2 -- City Council Meeting February 8th, 2011 Special Event Ordinance Workshop Agenda Item # 2 2007, A Special Event Permit is different than the Commercial Social Outdoor Events in the following ways: 1) A Special Event Permit would be required and reviewed for each event and would not guarantee a future permit would be received by the applicant or property owner. A Commercial Social Outdoor event was established as a Conditional Use Permit (CUP) and would have run with the property in perpetuity. 2) The City Council would have the discretion to deny a Special Event Permit, If a CUP was received and the conditions of a Commercial Social Outdoor Event were being met, the City would have a difficult time revoking the permit. 3) A Special Event Permit would not necessarily be based on a zoning district. A CUP for a Commercial Social Outdoor Event was allowed only in the Agricultural zoning district, 4) Special Event Permit could be intended to regulate temporary, outdoor privately - sponsored events open to the general public, held on public or privately -owned property, and impacting city facilities or services. The draft ordinance provided identifies specific gathering types that would not require a permit, such as a wedding. The only application received by the City to implement the Commercial Social Outdoor Event ordinance was to hold weddings on a property in the city. Should the City Council adopt the propose ordinance as prepared by the Planning Commission, the Council will need to determine the fees for this type of permit. Because the 2011 Fee Schedule will be considered by the Council at its next meeting, Staff is recommending that the fees for Special Events be addressed with other fees at the Council's subsequent meeting. Part of the justification for requiring a Special Event Permit for certain events is to help ensure that any potential public costs associated with the event are properly addressed. As noted in the attached ordinance, the City may charge for any required clean-up from the event, and provisions are included that require the applicant to provide adequate police, fire, and sanitary services during the duration of the event. PLANNING COMMISSION REPORT: The Planning Commission conducted a public hearing regarding the proposed Special Event Permit Ordinance at its November 8, 2010 meeting. No public comments were received at the meeting; however, the Commission tabled taking action on the Ordinance and requested that Staff review the Ordinance with the City Attorney before making its recommendation to the City Council. Staff reviewed the proposed ordinance with the City Attorney and City Administrator in order to provide some clarity concerning the intent of the ordinance, and based on these discussions, suggested that the following modifications be made to the ordinance: -- page 3 -- City Council Meetin Special Event Ordinance February 8th, 2011 Workshop Agenda Item # 2 That special events that last less than three consecutive days be permitted through an administrative review process rather than requiring action by the City Council. That a special event permit be required for non-profit organizations in addition to other property owners. The intent of the proposed ordinance is to ensure that larger events do not create any problems that may negatively impact the public or result in costs that must be born by the City. Whether an event is sponsored by a private business or non-profit entity, requiring a special event permit can help the City reduce the potential for any unforeseen costs or impacts. The Attorney has offered an opinion that private clubs should not be regulated differently than a for -profit business. • That the provisions related to exceptions specifically state that only activities that have been previously authorized by the City are exempt from the ordinance, and that if expanded or enlarged, these events would need to secure a permit. The Commission considered these changes, and ultimately recommended further modifications to allow the City Administer to approve all Special Event Permits, with a provision that allows the Administrator to refer permits to the Council as necessary. Staff has further clarified the review requirements in the draft ordinance so that all denials must be made by the City Council. RECOMMENDATION: Staff is recommending that the City Council review the proposed Special Event Ordinance and direct Staff to make any changes prior to Council consideration of the ordinance at a future meeting. ATTACHMENTS I. Ordinance 2008-034 — Special Event Permits SUGGESTED ORDER OF BUSINESS: Introduction of Item Report/Presentation Questions from Council to Staff Public Input, if Appropriate ....„.. ........ . Discussion ... Direction, if Appropriate ......................... City Administrator Planning Director ,.„..,...... ...... . ..... Mayor Facilitates .... ......... „...,........Mayor Facilitates ..... Mayor & City Council ............ ,...................Mayor Facilitates -- page 4 -- Orcfin n OF-.:-034 City (7;otinc.P :'aft' ,- -1.2,7710 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-034 AN ORDINANCE ADDING TO THE LAKE ELMO CITY CODE OF ORDINANCES BY ADDING TO CHAPTER 110 OF THE BUSINESS REGULATIONS: BUSINESS REGULATIONS TO PROMOTE THE ORDERLY, COMPATIBLE AND SAFE USE OF PROPERTY FOR TEMPORARY SPECIAL EVENTS AND TO ASSURE ADEQUATE PROVISION OF PARKING, TRAFFIC, SANITARY FACILITIES, UTILITIES, PEACE AND TRANQUILITY OF RESIDENTIAL NEIGHBORHOODS AND SAFETY SERVICES SECTION 1, The City Council of the City of Lake Elmo hereby amends Title XI: Business Regulations; Chapter 110 — General Licensing Provisions, by adding the following language: § 110.070 SPECIAL EVENT PERMITS. (A) Purpose and intent. The purpose of this Chapter is to promote the orderly, compatible and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, peace and tranquility of residential neighborhoods and safety services. (B) A Special Event shall include the following: (1) Any temporary, privately -sponsored event, typically conducted outdoors, open to the general public and held on public or privately owned property, where such event would not otherwise be permitted under the City's zoning regulations. (2) An Agricultural Sales Business as defined in Section 11.01 that is conducted for less than three (3) months in any calendar year. A Special Event Permit for an Agricultural Sales Business may be issued once per year and for no more than two consecutive years. '(C) Exceptions: "Special Event" shall not apply to the folio (1) Any peimanent place of worship, stadium, athletic field, arena, theatre, auditorium, or fairs conducted pursuant to Minn. Stats, Chapter 38, (2) Special events or activities peimitted or permitted by other State laws or regulations of the City of Lake Elmo, including publicly -sponsored activities in the local park system and any other lawfully established event for which the City Council has expressly Orciinc.,mce QQ4 C;(1.3,ciDraft: 1 L-`,7."1 0 granted approval prior to adoption of this ordinance, unless said event is expanded or enlarged, in which case a Special Event Permit will be required. (3) Family gatherings, including family reunions, graduation parties, baptisms, confirmations, weddings, etc. (4) Garage sales (5) National Night -Out or Night -to -Unite established through the City of Lake Elrno. (D) Permit Required (1) No person on or after the effective date of this Chapter shall conduct or allow to be conducted any special event as defined in this ordinance without first obtaining a Special Event Permit. (E) Requirements for Issuance of a Permit (1) The following standards shall apply to all special events: (a) Maximum Number of People, The permitee shall not sell tickets to nor permit attendance at the permit location of more than the maximum number of people stated in the special event permit. (b) Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, amplifiers, musical instruments and other recording and playback devices, shall not be operated on the premises of the special event so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of the citizens of Lake Elmo. (c) Sanitary Facilities, In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided which are sufficient to accommodate the projected number of persons expected to attend the event. (d) Security. The permitee shall employ at his/her own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of persons in attendance at the special event and for the preservation of order and protection of property in and around the event site. No permit shall be issued unless Washington County Sheriff's Department is satisfied that such necessary and sufficient security personnel will be provided by the permitee for the duration of the event. (e) Food Service. The operator of the special event shall be responsible for securing any permits, if necessary, from the Washington County Health Department for any food services that are made available on the premises. 2 Ordinal7.-.?OC4 City Count Df•afr: 12,7ell (f) Fire Protection. The permitee shall, at his/her own expense, take adequate steps to insure fire protection as determined by the City of Lake Elmo Fire Chief. (g) Duration of Special Event. The permitee shall operate the special event only on those days and during the hours specified on the permit, (h) Cleanup Plan. The special event applicant is responsible for clean up of the site upon completion of the special event, and shall specify the amount of time anticipated to restore the site to its pre -event condition as part of an application. Any clean up or restoration work required by the City may be charged to the applicant. Any City service that requires overtime will be at the expense of the applicant. (i) Waiver. The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may grant a waiver from the requirements of this Chapter in any particular case where the applicant can show that strict compliance with this Chapter would cause exception& and undue hardship by reason of the nature of the special event or by reason of the fact that the circumstances make the requirement of this Chapter unnecessary, Such waiver must be granted without detriment to the public health, safety or welfare and without impairing the intent and purpose of these regulations. Insurance. Before the issuance of a permit, the perinitee shall obtain public liability insurance and property damage insurance with limits determined by the City Administrator if reasonably determined necessary. Such insurance shall remain in full force and effect in the specified amounts for the duration of the permit. Evidence of insurance shall include an endorsement to the effect that the insurance company will notify the City Clerk in writing at least ten (10) days before the expiration or cancellation of said insurance, (k) Miscellaneous. Prior to the issuance of a permit, the City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may impose any other conditions reasonably calculated to protect the health, safety and welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited to, restrictions on parking and vehicle access, lighting, litter and noise. (2) In addition to the requirements listed above, the following shall also apply to a Special Event Perinit for an Agricultural Sales Business: (a) All performance standards as specified in Section 154.110 for Agricultural Sales Businesses. The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may exempt the applicant from any of these standards that are deemed unnecessary given the nature or duration of the event, (F) Application Procedures, (1) A written application for a Special Event Permit shall be filed on forms provided by the City with the City Administrator not less than thirty (30) days before the date proposed for holding the special event. The written application shall be signed by the person, persons, or Ordinar1Ce OF.r-034 Citv Courr;11 Diaf,f,- I 7/7110 parties conducting the event and the property owner, if different, and shall be accompanied by the fee payable hereunder. Upon submission of an application for a Special Event Permit, City staff will review the request and advise the applicant of the need for additional information, if any. (G) Fees (1) The fee for a Special Event Permit shall be as established by the City Council. (H) Granting a Permit (1) Administrative Review and Approval. The City Administrator, or his/her designee, shall review and determine whether or not a request for a special event and/or street closing is acceptable. The City Administrator shall have the authority to issue Special Event Permits for those events that meet the criteria of this Ordinance. In the event the City Administrator determines the activity does not meet these criteria, such applications shall be referred to the City Council for consideration. (2) City Council Review and Approval. The City Administrator shall refer any application for a Special Event Permit that may adversely affect the safety, health and welfare of the citizens of Lake Elmo due to the size, location, or potential impacts of the event to the City Council for final action. (J) Denial of P ennit (1) The City Council shall have the right to deny the permit if, in the judgment of the City Council, the granting of a permit would adversely affect the safety, health and welfare of the citizens of Lake Elmo or if other criteria herein are not met, The applicant shall be notified of such denial and may appear before the City Council to appeal such denial, (K) Transferability (1) No permit granted under this Chapter shall be transferred to any other person or place without consent of the City Council, upon written application made therefore. (L) Enforcement and Penalties (1) The City Administrator and other such officers, employees, or agents as the City Council or City Administrator may designate, shall enforce the provisions of this Chapter in accordance with Section 10.99 of the City Code, (2) The holding of a special event in violation of any provision of this Chapter shall be deemed a public nuisance and may be abated as such. (3) Any person violating any provision of this Chapter is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. 4 C.)rdina').-..9 06-0.24 Cif V (Cur;r Dra tt: 27/1' C. (M) Revocation of Pemnt (1) The permit for a special event may be revoked by the City Council at any time if any of the conditions necessary for the issuing of or contained in the permit are not complied with or if any of the provisions of this Chapter are violated. SECTION 2. Effective Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo, SECTION 3. Adoption Date This Ordinance No. 08-034 was adopted on this 7th day of December 2010, by a vote of Ayes and Nays. Mayor Dean A. Johnston. ATTEST: Bruce Messelt City Administrator This Ordinance No 08-034 was published on the day of , 2010. 5 City of Lake Elmo 3800 Laverne Avenue North February 15, 2011 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. A I 1 ENDANCE: Johnston Pearson Emmons Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. ACCEPT MINUTES: 1. Accept the January 25th, 2011 City Council Minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. CONSENT AGENDA: (Items are placed on the consent agenda by city staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) Approve payment of disbursements and payroll 3. 2011 Seal Coat — Preparation of Plans and Specs . REGULAR AGENDA: 4. PUBLIC HEARING: Rezoning Map Amendment: Rezoning of two properties off of 27'11 Street 5. Update on Discussions Regarding Location of the ECFC in Lake Elmo 6. Approve Budget Adjustment/Designation and Donation for Maintenance of Historic District 12 School House City of Lake Elmo City Council Minutes January 25, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Emmons, Park, Pearson Absent: Council Member Smith Also Present: Administrator Messelt, City Engineers Griffin and Stempski, Attorney Snyder, Planners Klatt and Matzek, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Pearson moved to approve the Consent Agenda. Council Member Park seconded the motion. The motion passed 4-0. ACCEPTED MINUTES: The January 4, 201 1 City Council minutes were accepted by the City Council. PUBLIC COMMENTS/INQUIRIES: Michelle Carlson, Lake Elmo Jaycees Gambling Manger, presented the City Council with an $8,500 check from the charitable gambling proceeds, CONSENT AGENDA: MOTION.. Council Member Pearson moved to approve the Consent Agenda, Council Member Park seconded the motion. The motion passed 4-0. Approve payment of disbursements and payroll in the amount of $491,622.03 Approve Resolution No. 2011-002 authorizing the Mayor and City Administrator as Primary Signatures and Deputy Mayor and Finance Director as secondary signatures for al] payments of money and withdraw funds on deposit with the Lake Elmo Bank Approve the 2011 Pay Equity Compliance Report, as presented REGULAR AGENDA: Parks Commission: Ordinance Revision and Appointments The City Council was asked to consider Ordinance No. 08-038, reducing the Parks Commission to seven voting members and two alternate members. LAKE ELMO CITY COUNCIL MINUTES JANUARY 25, 2011 MOTION: Council Metnber Parks moved to approve Ordinance No, 08-038, reducing the Composition of the Parks Commission to seven voting members and 2 alternates. Council Member Pearson seconded the motion. The motion passed 4-0. The City Council directed that the Commission be more balanced with respect to expiration of terms and reappointments. The City Council was requested to re -appoint Mike Zeno and Susan Dunn to second 3-year terms on the Parks Commission; to appoint David Steele from 1st Alternate to Voting Member to complete a vacant 2-year term; and to appoint Pam Hartley from 2nd Alternate to Voting Member for a 3-year term, The Council was also requested to appoint John Ames and Steve DeLapp as ]st and 2" Alternates to the Parks Commission. MOTION: Council Member Pearson moved to appoint the following individuals to the Parks Commission, Council Member Emmons seconded the motion.. The motion passed 4-0. • Mike Zeno to a Second 3-year Term • Susan Dunn to a Second 3-year Term • David Steele from lst Alternate to Voting Member to complete a vacant 2-year Term • Pam Hartley from 2nd Alternate to Voting Member for a 3-year Term • John Ames to 1st Alternate • Steve DeLapp to 2" Alternate Planning Commission: Introduction and Appointments The City Council received introductions from Planning Commission applicants, Nadine Obennueller and Kathleen Haagard, MOTION: Mayor Johnston moved to appoint the.following individuals to the Planning Commi,ssion, Council Member Park seconded the motion. The motion passed 3-1 (Council Member Emmons voting against). Steve Britz, Greg Hall and Thomas Bidon to 3-year terms as Voting Members Todd Williams from 1st Alternate to Voting Member to complete a vacant 1-year Term Jennifer Pelletier from 2" Alternate to Voting Member to an adjusted 2-year Tenn Robert Van Zandt to Voting Member to an adjusted 2-year term The Council voted by paper ballot to elect the 1st and 2' Alternates. MOTION: Council Member Emmons moved to appoint Nadine Oberrnueller to Alternate and Kathy Haggard to 2"4 Alternate on the Lake Elmo Planning Commission. Mayor Johnston seconded the motion. The motion passed 4-0. LAKE ELMO CITY COUNCIL MINUTES JANUARY 25, 2011 2 City Council Subcommittees & Outside Appointments Pursuant to discussion at the January llth workshop, the City Council is requested to address the formation of 2011 Council Subcommittees, MOTION: Council Member Park moved the following Council appointments to the City Council Subcommittees, Council Member Pearson seconded the motion. The motion passed 4-0, Budget/Finance COMMittee: Council Members Smith and Pearson Human Resources: Council Member Emmons and Mayor Johnston Job Growth/Business: Council Members Park and Pearson Regional and State Affairs: Council Members Smith and Emmons In addition, appointment of Council Members to the Gateway Corridor Commission for 2011 is required, Council Member Park moved to approve Resolution No. 2011-003 appointing Mayor Johnston and Council Member Emmons to the Gateway Corridor Commission. Council Member Pearson seconded the motion, The motion passed 4-0. Approve 2011 Planning Commission Work Plan Kyle Klatt, Planning Director, presented the Planning Commission's annual work plan, prepared for 2011. The work plan, as recommended by the Planning Commission, was prepared using the previous year's plan as a template and tracking any changes that were used to create the new document. Mayor Johnston requested Council consideration to add to the workplan (Al) Rezoning of two sites for a Park and Ride along 194. MOTION: Council Member Pearson moved to accept the 2011 Planning Commission Work Plan including discussion on potential rezoning on two sites for a Park and Ride along I-94. Mayor Johnston seconded the motion, The motion passed 4-0. LAKE ELMO CITY COUNCIL MINUTES JANUARY 25, 2011 Accept Planning Commission 2010 Annual Report The City Council reviewed the annual report, prepared by staff to summarize the activities of the Planning Commission and Planning Department in 2010. This report focused on the activities and projects undertaken during the year and includes statistical information pertaining to the City's planning activities. The Council commended the Planner on submittal of the annual report. MOTION.. Council Member Emmons moved to accept the 2010 Planning Commission Annual Report, Council Member Pearson seconded the motion. The motion passed 4-0. City Engineering Updates on Sanitary Sewer Survey & 50'1' Street & Kimbro City Engineer Jack Griffin updated the Council on two ongoing pro ects: Addition of a gravity option for the Sanitary Sewer Force Main and paving of 5011 Street and Kimbro. Part of the effort related to 50th & Kimbro included meetings with residents of Kirkwood which 3 out of the 7 properties favored the proposal and requested cost data for improving Kirkwood. John Flis, 10755 5061 Street, stated he doesn't want to see 50th S has concerns with speeding and driver's safety, e paved because he A public hearing on 50t11 Street and Kimbro Avenue Improvements will be held on February 14. Review/Direction regarding approval of 2011Animal Control Contract Bruce Messelt, City Administrator, reported the existing annual contract is up for renewal but at a significant cost increase. Efforts to negotiate 2010 rates proved unsuccessful with the service provider and no notice of rate increase were received prior to completion of the 2011 Annual Budget. In addition, preliminary City Council direction has been to update the current Animal Control contract in 2011 via a Request for Proposal or other contract review process. After discussion with areas communities, the City Administrator believes there are two viable alternatives available in addition to renewing the contract as presented by the service provider. At least two neighboring communities provide Animal Control services via their own staff and have expressed a willingness to consider some form of service arrangement, and Other Animal Control service providers have contacted the City and have expressed interest in submitting bids for the provision of services, The City Council directed staff to give the present service provider a 30 day notice and explore other options presented. LAKE ELMO CITY COUNCIL MINUTES JANUARY 25, 2011 4 Legal Issues and Strategies Relating to City of Lake Elmo v. 3M Corporation Dave Snyder, City Attorney, will draft a letter to the City Council updating them regarding legal issues and strategies relating to this topic. The meeting was adjourned at 8:33 p,m, Respectfully submitted by Sharon Lumby, City Clerk Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES JANUARY 25, 2011 5 LAM I ELMO A A yQ COUNCIL cop N pN DATE: 02/15/2011 CONSENT ITEM #: 2 MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $ 167,657.90 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $167,657.90 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda, BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct ntonnal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. Claim # ACH ACH 36739 DD3225 DD3263 36740 — 36747 36748 — 36754 36755 — 36790 Amount $ 7,149.55 $ 1,162.35 $ 2,000.00 $ 24,665.52 $ 34,232.15 $ 40,017.73 $ 58,430.60 TOTAL $ 167,657.90 Description Payroll Taxes to IRS 02/10/2011 Payroll Taxes to MN Dept, of Revenue 02/10/2011 FXL Assessing Services February 2011 Payroll Dated 02/10/2011 (Direct Deposit) Payroll Dated 02/10/2011 Accounts Payable Dated 02/15/2011 (FY 2010) Accounts Payable Dated 02/15/2011 (FY 2011) --page 1 -- City Council Meeting February 15th, 2011 _ approval of Disbursements Consent Agenda Item #2 STAFF REPORT; City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $ I 67,657.90 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the February 15th, 2011, payable 2010 & 2011, Disbursement, as Presented fand modified] herein." ATTACHMENTS: I. Accounts Payable Dated 02/15/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent A ffenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion ......... ............ ............. . ...... ...............„Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- Accounts Payable To Be Paid Proof List User: Joan Z Printed: 02110/2011 - 11:08 AM Batch: 011-12-2010 Invoice # Inv Date Amount Quantity Prnt Date Description Reference Task Type PO # Close POLine # ABDO Abdo Eick & Meyers, LLP 271897 01/2112011 3,100.00 0.00 02/15201i Final Payment for Audit Scrvic..e 2010 No 0000 101-410-1520-43010 Audit Services 271897 Total: .3,100.00 ABDO Total: 3,100,00 ASP ENN11 Aspen Mills. Inc. 103840 02/10./2011 101-420-2220-441.70 Lfnifonns 103840 Total: 104222 02110/2011 1t/1-420-2220-44170 Uniforms 104222 104881 02/10/2011 101-420-222044170 Uniforms 104881 Total: 104882 02/10/2011 10 -420-2220-44170 Uniforms 104882 Total; 104883 02/10/2011 101-420-2220-4417U Uniforms 10883 Total: 104884 02110/7.011 101-420-2220-44170 Uniforms 104884 Total: CM 2276 02/10/2011 101-420-2220-44170 Uniforms CM 2276 Total: ASP ENM1 "Fatal: EN1PROAUT Emergency Automotive tech, Inc MS123110-19 01131/2011 410-480-8000-45800 Other Equipment AP - To Be Paid Proof List (02/10/11 - 1 1:113 AM) 34,50 0.00 02,115/2011 uniform items. B. Sachs No 0000 34„50 14.00 0.00 02115/2011 Nametag. D. Leva.sscur Ni 0000 14.011 171.75 0.00 02/15/2011 Uniforms Capt. Olson 0000 171.75 42.50 0.00 02115/2011 Uniform items, B. Sachs 0000 42.50 797.10 0.00 (12115/2011 Uniform Shirts - New officers No 0000 797.10 138.95 U.00 02115/2011 Medic Jacket, Chief No 0000 138.95 -40.00 0.00 02/15/2011 Credit Memo No 0000 -40.00 1,158.80 276.00 0.00 02115/2011 Swap lightbar on T1 No 0000 Page 1 invoice ft Inv Date MS123110-19 01/31/2011 1 01 -420-2220-44040 RepairstMaint Eqpt INIS1231 10-19 Total: EMERGAUT Total: Amount Quantity Prot Date Description Reference 91.21 Q.00 02/15/2111 I Repair light oil CV I 367.21 367.21 FIRE Fire Instruction & Rescue Inc 8484 01126/2011 300,00 U.00 02/15/2011 Annual FIT Testing 101 -420-2220-44370 Conferences & Training 8484 Total: 300.00 FIRF, Total: 300.00 Task Type PO # Close P0Liue No 0000 No 0000 IN'I'ERSTA Interstate All Battery Ctr 33.561, 38730 07116/2010 403.87 OM° 02/15/2011 Replacement Batteries for, AED'S - No 0000 101-420-2220-42080 EMS Supplies 38561, 38730 07/1612010 18,02 0.00 02/15/201 1 Replacement Batteries - No 0090 101-420-2220-42400 Small Tools & Equipment 33561, 33730 07116/2010 310.99 0,00 0211512011 Replacement batteries for A Ed's No WOO 101-420-2220-42080 EMS Supplies 33561, 38730 Total: 732.88 38729 07/16/2010 -386.08 0.00 02/15/201 I Credit memo No OWO 101-420-2220-42080 EMS Supplies 38729 Total: -33008 INTERSTA. Total: 346.80 MATZEK Kelli Matzek Ck Rcq 02/0112011 230,00 0.00 02/1512011 Health Savings Reimb No 0000 101-000-0000-21 710 Health USA Ck Req Total: 230.00 MATZEK Total: 230.00 TASCI I T.A. Schifsky & Sons Inc Pay Cert 3 01/06/20 I I 34,514.92 0.00 02/15/2011 2010 Street Projects No 0000 4 i 7-480-8000-45300 improvements Other Than Bkigs Pay Cert 43 Total: 34,514.92 TASCH 34,51,1.92 Report Total: 40,017.73 AP - To Be Paid Proof List (tail 0111 - i 1:08 AM) Page 2 Accounts Payable To Be Paid Proof List User: Joan 7, Printed: 02/10/2011 - I 1:10 AM Batch: 003-02-2011 hvoire # Inv Date ARAM Ararnark, 629-1166846 01/24/2011 101-420-2220-44010 Repairs/Maint Bldg 629-7166846 Total: 629-7166848 01/24/2011 101-420-2220-44010 Repairs/ Maint Bldg 629-7166848 Total: 629-7169821 01/2712011 101-430-3100-44170 Uniforms 6?9-716982! Iota!: 629-7171634 001/2011 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-7171634 Total: 629-7174606 07113/2011 101-430-3100-4417U Uniforms 629-7174606 Total-, 629-7176417 02107/2011 101-410-1940-44010 Repairs/Nlaint Contractual Bldg 629-7176417 Total: ARAM Total: C&J CONS C & J Consulting Services, LtY 01-2011 02/01/2011 101-410-1520-43150 Contract Services 01-2011 Total: C&J CONS Total: CARQUEST Car Quest Auto Part 2055-213241 02/02/2011 101-430-3120-42210 Equipment Parts 2055-213241 Total: 2055-213611 02/08/20 I 1 101-430-3120-42210 Equipment Parts AP - To Be. Paid Proof List (02110/11 - 11:15 AM) Amount. Quantity Putt Date Description RecererTe 69.07 0.00 U2/15/2011 Monthly rug service. Station 42 69.07 68.44 0.00 02115/2011 Monthly rug Service, Station 41 68.44 21.29 0.00 02/15/2011 Uniforms 21.29 47.63 0,01) 02/15/201 I Linen City hall Annex 47.63 21.29 0.00 02/15/2011 Uniforms 21.29 115.39 0.00 02115/2011 Linen City /id 115.39 343.11 4,878.99 0.00 02/15/7011 Monthly Accounting Services - Jan 2011 4,878.99 4,878.99 42.64 0.00 02115.12011 Wiper Blades 00-1 42.64 106.96 0.00 02/15/2011 Starter 99-1 Type FO # Clo.se POLine # No 000 0000 NC) 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 -invoice # !nv 1)a te Amount Quantity Prot Date Description Reference Task Type PO # Clese POLine # 2055-213641 02/08/2011 49.36 101-430-3120-42120 Fuel, Oil and Fluids 2055-2136-41 02108/2011 5.66 101-430-3100-4240(1 Small Tools & Minor Equipment 2055-213641 Total: 161.98 CARQUEST Total: 204.62 CENCOLLE Century College 404176, 404651 01126/2011 I 01-42(1-2220-44370 Conferences & Training 404176, 404651 01/26/2011 101-420-2220-4437U Conferences & Training 401176, 404651 01/26/2011 1()I -420-2220-44370 Conferencea & Training 404176, 404651 Total: CENCOLLE Total: COMCAST COMCAST 01/27/2011 01/27/2011 101-420-2220-14300 Miscellaneous 01/27/2011 Total: COMCAST Total: 0.00 02/1512011 Anti -freeze.. 0 00 07/1512011 Needle nose pliers 1,283.63 0.00 02/15/2011 FF1 & Hozmal Ops for Larry Cornell 1,283.68 0.00 02/15/20 !I FF1 & Hazinat Ops for Petc Ziemer 1,303.68 0.00 02,115/2011 FFI & Hazinat Ops for Chris Pasiuk 3,871.04 3,871.04 7.89 0.00 02/15/201 I Monthly Service 7.89 7.89 CTYOAK DA City of Oakdale 808 01/27/2011 344.96 0.00 02115001 CV i oil change and RR Brake 101-420-2220-44040 Repairs/Maint Eqpt 808 Total: 344.96 CTYOAKDA Total: 344.96 CTYROSEV City of Roseville 0213650 02/01/2011 101-410-1450-43180 Information Technology/Web 0213650 Total: 0213662 02/03/2011 101-420-2220-42400 Small Tools & Equipment 0213662 Total: CTYROSEV Total: 1,551.58 0.00 02/15/2011 Monthly IT Services February 2011 1,551.58 270_75 0.00 02/1512011 TV Wall Bracket for Fire Station 270.75 1,822.33 D1SCSTL Discount Steel, Inc. 1651)894 07/0312011 115.55 0.00 02/15/2011 98-1 Loader, repair steel 101-430-3125-44040 Repairs/Maint Eqpt AP - To Be Paid Proof List (,02/10i I 1 - 1: / 9 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Itrvoice [1.(V Date Amount Quantity Nut Date Descriptie-n Reference Task Type PO # Close POLine 1650894 Total: 115.55 D(SCSTL Total: 115.55 ECKB ERG Ekberg Lamers Briggs Wolff 01-2011 12/31/2010 101-420-2150-43045 Attorney Criminal 01-201 I Total: 109513 (11131/2011 101-410-1320-43040 Legal Services 109518 01/31(2011 203-490-9070-43040 Legal Services 109518 Total: F.CKB ERG Total: EMMONS A Emmons Alex 02/01/2(111 02/01/2011 101-410-1450-43620 Cable Operations 02/0112011 Total: EMMONS A Total: ENV ENT:S. ENVENTIS 738597 02/1312011 101-4 10-1940-43210 Telephone 738507 Total: ENV ENTIS Total: FASTENAL Fastenal N41,1T11247(12 01/25/2011 101-430.3100-44010 Repairs/114 aint Eqpt ivINT1124702 Total: FASTENAL Total: FIREEQUI Fire Equipment Specialties 6941 02/0112011 101-420-2220-42400 Small Tools & Equipment 6941 Total: FIREFQUI Total: AP - To Be Paid Proof -List (02110/11 - 11:19 AM) 3,944.41 0.00 07/15/2011 Legal Services - Criminal 3,944.41 7,826.22 0.00 02/1512011 Legal Services - Civil 681.50 0.00 02/15/2011 Legal Services - Development 8,.507.72 12,452_13 55.00 0.00 02115/2011 Cabled meeting 211111 CC 'Decline 55.00 55.00 558.27 0.00 02/15/2011 Telephone/Data Service - CH Feb El 558.27 558.27 45.52 0.00 0211512011 Hardware 45.52 45.52 73.29 0.00 02115/2011 Glove Straps 78.29 7829 No 0000 No 0000 No 0000 No 0000 No 00(10 No 0000 No 0000 Page 3 Triveite # - • Inv Date H A C;t3 EROS 1 ragbergs• Country Market 0210112011 02110i20 1 1 101-420-2220-44300 M iscel I ancous 02101/201 1 02110/2011 101-420-2220-44300 Miscellaneous 02/011201 1 Total: 02/10/2011 02/10/2011 101-410-1320-44300 Miscellaneous 02/1012011 02;10/2011 101-420-2220-443(10 Miscellaneous 02110:2011 Total: HAGBERGS Total: KDV Kern DeVv'enter Viere Ltd 121084 0113112011 101-410-1520-43150 Contract Services 121084 Total: KDV Tutal: LARSON LARSON DIESEL SERVICE, Corp 1101105029 01/05/2011 101-430-3120-42210 Equipment Parts 110110.5079 Total: LARSON Total. LEOIL Lake Elmo Oil, Inc. 11686, 11687,1 01/21/2011 101-430-3120-42120 Fuel, Oil and Fluids 11686, 11687, 1 Total: 400229-, 400194 01 /31f20 1 1 101 -430-3120-42120 Fuel, Oil and Fluids 400229-, 400194 Total: LEO IL Total: Lillie Newspapers Inc. Lillie Suburban 02/25/2011 02/251201 I 101-410-1450-43510 Public Notices 02/25/2011 Tc.)tal: Lillie Total: AP -To Be Paid Proof List (02/10/11 - E:19 AM) Amount Quantity ralt Oate Description Reference Task Type PO if Close POLine 30.04 2.14 32,18 19.95 0.00 02/15/2011 Items for Cap. City Nita 0.00 02/15/2011 Outstanding Balance 0.00 02115/201 I Misc 1/4 and I/7111 30.04 0.00 02/15/2011 Firc Dept (/26/11 49.99 82.17 3,294.00 0.00 02115/2011 Financial Services - January 2011 3,294.00 3,294.00 93.07 0.00 02/15/2(111 Starter solenbid 98-2 93.07 93.07 5,086.27 5,086.27 t 18.73 118,73 5,205.(/0 0.00 02/15/2011 Fuel 0.00 02/1512011 Fuel 229.54 0.00 02/15/2011 Legal Publications 229.54 229.54 No No No No No No No No No 0000 0000 0000 0000 0000 ONO 0000 0000 0000 Page 4 In voice. ti Jiry Pate Arnoullt Quantity Prot Vale Description Referee Task Type P0 # Close POLine I.,OFF Loffler Companies. Inc. 1211650 02/01/2011 101-410-1940-44040 Repairs/Maint Contractual Eqpt 1211650 Total: LOFT Total: \IALMQ Malmquist Greg 01 /28,2011 01/28/2011 101-420-2220-44370 Conferences & Training 01T28/201 t Total: MALMQ Total: 191.79 0,00 02/1512011 Copy Machin:. Overage & Base Feb 2011 191_79 191.79 65.00 0.00 02/15/20 11 Conference & Training 65.0Q 65.00 RONEYS Maroney's Sanitation. Inc 370104 02108/2011 103.66 0.00 02/15/2011 Waste Removal - Cit-y 101-410-1940-43840 Refuse 370104 02/08/2011 45.62 0.00 02/15/2011 Waste Removal - Fire 10E-420-2220-43840 Refuse 370104 021013/2011 198.87 0.00 02/15/201 I Waste Removal - Public Works 10E-430-3100-43840 Refuse 170104 07/08/2011 i 98.87 0.00 02/1512011 Waste Removal - Parks 101-450-5200-43840 Refuse 370104 Total: 547.02 MARONEYS Total: 547.02 ARDSO Menards - Oakdale 42297 01/27(2011 31.11 0.00 02/15/2011 Paint 101-430-3100-42230 Building Repair Supplies 42297 Total: 31.11 MENAF,DSO Total: 31.11 MEICOU Metropolitan Council 0000951590 02102/2011 602-495-9450-43820 Sewer Utility - Met Council 0000951590 Total: METCOU Total: 1,2.32.98 0.00 02/1512011 Monthly Wastewater Service March 2011 1.282.98 1,282,98 N AGE! JOE Nagel .1ne 01/26/1; 01/26/2011 800.00 0_00 02/15i2011 Conferences and Training 101-420-2220.44370 Conferences & Training 01/26/1i Total: 300_00 AP - To Be Paid Procf List (02110/11 - 11:19 AM) No 0000 No 0000 No 01300 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 5 invoice Inv Date Amount Quantity Platt Date Description Referer ce Task Type PO # Close POLitte NAGELJOE Total: 800.00 NORTHTOO HSBC Business Solutions 2331679(1 01/20/201 101-430-312042210 Equipment Parts 23316790 Total-, 561054390 01 /20f201 1 101-430-312.0-42210 Equipment Parts 561054390 Total: NORTHTOO Total: PARENT Parent Custom domes 01/28/201 01/28/2011 803-000-0000-22900 Deposits Payable 01128/2011 Total: PARENT Total: 288.77 0„00 02/15/2011 Plow Lights 00-1 288.77 26.77 0.00 02/1512(11 I Plow- lylarkers 26.77 315.54- 3,000.00 0.00 02;1512011 Escrow Returo 10911 57th St #745 I 3.000.00 3,000.00 POSTOFFI POSTMASTER 02417/20i 02.107i201 1 .500.00 0,00 024'15/2011 Postage for Newsletter 10 1-4 I 0-1320-43220 Postage 02/07/201 1 Total: 500.00 POSTOFF1 Total: 500.00 QUALAIR Quality Air 3645 02/0812011 3,100.00 0.00 02;151201 I Replace Furnace 410-480-800045800 Other Equipment 3645 Total: 3,100.00 Oi./ALAIR Total: 3,1()0.00 RIVRCOOP River Country Cooperative 01/31/2011 0131/2011 101-420-2220-42121) Fuel, Oil and Fluids 01/31/2011 Total: RIVRCOOP Total: 655.86 0,01) 02/15/20i 1 Fuel 655.86 655.86 RUT.) Prince-R(0 Diane 02/0912011 0221091201.1 320,00 0.00 02/15/2011 Cleaning City Hall & Anne7. 1 0 1 -41 0- 1 940-440 1.0 Repairs/Maint Contractual B1dg 02/09/2011 0210912011 240.00 0,00 02/15/2011 Cleaning Fire Hall I 01 -420-2220-44010 Repairs/Maint Bldg AP - TO Se Paid Proof List (02/10l1 - 11:19 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 , invoice 0 Inv Date Amount Quantity Fri( Date I?esrription Reference Task. Type PO # Close POLine 02109/2011 Total: 1(1.1(3 S&T S&T Offic.e Products. Inc. 01001(6810 01/2612011 101-410-1320-42000 Office Supplies 0100K6810 Total: 0101 0016 02/02/2011 I 01-410-1320-42000 Office Supplies 010L0016 02/02/2011 101-410-1520-44300 Miscellaneous 010L0016 Tota:: 0101,0078. 02/01'2011 01.410_1320-42000 Office Supplies 0101_0078 Total: 0101.0534 02;03/2011 101-410-1320-42000 0 nice Supplies 0101_0534 Total; 0101,0936 02103/2011 101-410-1320-42000 Office Supplies 0101..0936 Total: S&T Total: TRK.1.9-1 Truck t Ftilities 222309 02(04/201 I 10i-430-3125-44040 Repaits/Maiat Eqpt 222309 Total: TRKUP. Total: tINIQUE Unique Paving Materials Corp. 210452 01124/2011 101-430-3100-42240 Street Maintenance Materials 210452 Total UNIQUE Total: 560.00 560.00 23.41 0.00 02/15121111 0 Mee Supplies - Nameplates 23.4 334.62 0.00 02/15/2011 Office Supplies - Admin 243.78 0.00 02/15/2011 Printer Cartridge - Finance 578.40 3.14 0.00 02/15:F2011 Office Supplies - Admin 3.14 4.7! 0.00 0211512011 Office Supplies - Admin 4.71 -12.38 0.00 02/15/2011 Credit office Supplies - Admin -12.38 597.28 138.99 0.00 02115/2011 Hyd Hoses 99-2 Loader 138.99 138.99 / 38.94 0.00 02/15/2(111 Winter Asphalt 138.94 138.94 V1SA-SL VISA 02/26i2011 02126:2011 119.66 0.00 02/15/2011 Recognition of S. OcLapp Talcott 101.410-1320-44300 Miscellaneous 02126/2011 02i26/2011 50.99 0.00 01115/2011 Cake for Recognition Reception 101-410-1320-44300 Miscellaneous 02/26/2011 Total: 170.65 AP - To Be Paid Proof List 102i10111 - 11:19 AM) 0000 No 0000 No 0000 00110 No 9000 No 0000 No 0000 NV 0000 No 0000 No 0000 Invoice # liav Date Amount Quantity Prat Date Description Reference Task Type FO # Close PC.11.ille # VISA-SL Total: VISA LE40 VISA 01:26/2011 01/26/2011 101-420-2220-42400 Sinai! Tools & Equipment 01/26/2011 01l2612011 101-410-1910-44370 Conferences & Training 011-26/201( 01/26/2011 101-430-3100-42210 Equipment Parts ! /26/201 I Total: V(SALE4O Total: XCEL Xcel Energy 51-4504807-7 02110/2011 101-450-5200-43810 E(eetric Utility 51-4504807-7 02110/2011 602-495-9450-4381(1 Electric Utility 51-4504807-7 02/10/2011 101 -430-3160-43310 Street Lighting 51-4504507-7 Total: 51-4572945-7 0211012011 I 01-4.10-3160-43810 Street Lighting 51-4572945-7 'Total: 51-4576456-3 02/10/2011 101-420-2220-43810 Eleatic Utility 51-4576456-3 Total: 51-4580376-5 02/1012011 101-410-1940-43510 Electric Utility 51-4580376-5 02i10.r201 1 101-430-3160-43510 Street Lighting 51-4550376-5 Toial! 51-4733556-3 02/102011 101-450-5200-43810 Electric Utility 51-4733556-8 Total: 51-5044219-0 02/10/2011 101-450-5200-43810 Electric Utility 51-50-44219-0 Total: 51-5275259-3 02110.2011 101-450-5200-43510 Electric Utility 5 I-5,7s289-3 Total: 51-5356323-R 02110/2011 601-494-9400-43510 Electric Utility 51-5356323-8 Total: AT' - To Be Paid Proof List 02/10/11 - (1:19 AM) I 70.65 150.85 35_00 369.02 554.87 554,57 0.00 0.00 (1.00 021150011 Computer Connect for IAMRESPOND(NG 02/1512011 Sensible Land Use Coaliton 02/151201 I Titan Energy - Part Public Works 567,21 0.00 02/1512011 Lights at Legion Park 82.57 0.00 02/15/201 I Lift Station 30.32 0.00 02/15/2011 Ttaffic Lights 30_57 0.00 0E15/201 I Street Lights 973.55 0.00 02/15/2011 Fire Station #2 0.00 02/15/2011 City Hall 680.60 30.57 973.55 1,356.79 33.15 0_00 0211512011 Traffic Lights 9.65 0.00 02/15/2011 Tennis Courts 394.72 0,00 02/15/2011 Parks Building 970 0.00 02/1512011 Pebble Park 1.583.96 0.00 02115/2011 Wells. 1 & 2 1,389,97 9_68 394.72 9.70 1,583.96 No No No No No No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 0000 0000 0000 0000 0000 Page 8 17!voice Inv Date Amount Quantity Pitt Date Description Reference Task Type ro 4' Close POLine 51-5522332-2 02/10/2011 44.37 0.00 02115/2011 Traffic Lig1it5 101-430-3160-43810 Street Lighting 51-5522332-2 Total: 44.37 51-5747685-4 02/10/2011 186.91 0.00 02/15/2011 Arts Center 101-450-5200-4381 G Electric Utility 51-5'747685-4 Tota1: 186.91 c 1-5916013-7 02110/2011 18..25 0.00 02115/2011 Lift Station 602-49'5-9450-43810 Electric Utility 51-5916043-7 Tota1: 18.25 51-0423 5g3_g 02/101'2011 16,53 0.00 0Z/15/2011 Lift Station 602-495 .9450-43810 Electric Utility 51-6429583-8 Total: 16.53 51-6433976-2 02/10/2011 743.41 0.00 02/15/2011 Fire Station 1 101-420-2220-43810 Electric Utility 51-6433976-2 Total: 743.41 51-6625457-1 02/10/2011 337.68 0.00 01/15/2011 Legion Park 101-450-5200-43810 Electric Utility 51-6625457-1 Total; 387,68 51-6736544-2 02/10/201 t 1,950.39 0.110 02/15/2011 Street Lights 101-430-3160-43810 Street Lighting 51-6736544-2 Total: 1.950.39 51-6923283-3 02/1012011 27,05 0.00 02/15/2011 Traffic Lig1it.5 101-43U-3160-438111 Street Lighting 51-6928283-3 Total: 27.05 51-6956201-4 02/10121)11 49.26 0.00 02/1512011 VFW Ballfield light 101-450-5200-43810 Electric Utility 51-6956201-4 Total: 49.26 51-7538112-1 02/10/2011 3,399,06 0.00 02/15/2011 Public Works 101-430-3100-43810 Electric UtiRy 51-7538112-1 Total: 3,399.06 51-8126093-5 02110/2011 i 82.04 0.110 02/15/201 1 Water Tower 2 601-494-940(1-43310 Electric Utility 51-8126(193-5 Total: 182.04 51-8711719-3 02/10/2011 21.39 0.00 02/15/2011 Speed Sign Hwy 5 101-430-3160-43810 Street Lighting 51-8711719-3 Total: 21.39 XCE,L Total: 12,099,09 Report Total: 58,430.60 .40 - To Be Paid Proof List IO2/(0/11 - 11:19 AM) No 0000 No 11000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No MOO No ONO No 0000 No 0000 Page 9 C4TY-W LAKE ELMO CDUNCIL COMMUNICATJON DATE: 2/15/2011 CONSENT ITEM* 3 MOTION as part of the Consent Agenda AGENDA ITEM: 2011 Seal Coat Project — Preparation of Plans and Specifications SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Bruce A Messelt, City Adrninistrat REVIEWED BY: Tom Bouthilet, Finance Director Jack Griffin, City Engineer Mike Bouthilet, Public Works SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize the preparation of Plans and Specifications for the 2011 Seal Coat Project. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION AND STAFF REPORT: As part of the annual street maintenance program, certain street and roadway segments are routinely treated with crack sealing and seal coating to preserve and extend the useful life of the pavement. The City maintains a 5-year street maintenance plan which identifies and programs each paved city street with a proposed maintenance application and designated year. Best management practices for street maintenance are followed to maximize the benefits on the City's investments. One year in advance of the scheduled maintenance application, public works and engineering staff jointly perform a field review to verify the scheduled maintenance activity. The proposed 2011 Seal Coat project will consist of 4.3 miles of City streets (see attached Street Maintenance Program Map). The approved 2011 City budget for seal coating is $106,137, including construction and engineering. The actual mileage of roadway to be seal coated is managed to remain within the adopted budget once Contractor bids have been received. Crack sealing was authorized and applied to each of these street segments in 2010 in preparation of the scheduled seal coating. RECOMMENDATION: Based upon the above inforniation, it is recommended that the City Council approve as part of tonight's Consent Agenda the preparation of Plans and Specifications for the 2011 Seal Coat Project. page 1 -- City Council Meeting February 15th, 2011 2010 Sealcoat Project — Preparatio . Plans and Specifications Consent Agenda Item # 3 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to authorize TKDA to prepare Plans and Specifications and provide Construction Phase Services for the 2011 Seal Coat Project in the amount of $12,500, [as amended and/or modified at tonight's meetingl." ATTACHMENTS: . Street Maintenance Program Map SUGGESTED ORDER OF BUSINESS (if removed from the Consent Atrenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor Facilitates Action on Motion Mayor & City Council -- page 2 -- Lt tfy kkrorki koirrekk. , .„. CQ'Y LAKE ELMO .„ A - tat. vv;a1MIts ergie IS/ • , kv,v kiivr kk k STREET MAINTENANCE PROGRAM MAP CRACK SEAL YEAR 2010 2011 2012 SEALCOAT YEAR • , 2009 dd, City Hail 4,1 771,5. Punk Works Building 0,7/3 Fire Stations Schoots Parcels Subdivisions City Parks GO Course Lake Elmo Regional Park Reserve Lakes Map Date: NOVEMBER 2010 Created By A AYOR & COU COMMUNICATION DATE: 2/15/2011 REGULAR ITEM #: 4 PUBLIC HEARING MOTION Resolution No. 2011-005 AGENDA ITEM: Zoning Map Amendment: Consideration of an Application from Lake Elmo Bank to allow the Rezoning of two Properties off of 27th and 28th Street North from Rural Residential to R-1 SUBMITTED BY: Kelli Matzek, Planner THROUGH: Bruce Messelt, City Administrator(?) REVIEWED BY: Planning Commission Kyle Klatt, Planning Director SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider a zoning map amendment application and to hold a public hearing to allow additional input from interested parties. The applicant, Lake Elmo Bank, is requesting to rezone two currently vacant properties from RR (Rural Residential) to R-1 (One Family Residential) which would reduce the minimum lot size requirement from ten acres to one and a half acres. This change would not allow any additional subdivision, but instead would bring the lots into compliance for minimum lot size with the potential result of two buildable lots. The Planning Commission reviewed the application, held a public hearing and recommended approval of the request. The recommended motion to act on this is as follows: Move to approve Resolution No. 2011-005 approving a Zoning Map Amendment. o Lake Elmo Bank to rezone two vacant properties at 27th and 28' Street from Rural Residential to R-1." STAFF REPORT: Based upon information provided by the Valley Branch Watershed District, your City staff has recommended that the culvert and existing driveway off of 28th Street North be removed and the existing driveway be relocated to 27' Street. The culvert has, at times, become impassable due to the culvert filling with water and/or debris, especially if freezing temperatures are involved. This results in water backing up onto the properties north of the culvert, until such time as the water can flow over the existing driveway, the weather warms to the point it sufficiently melts and allows water through, or a contractor is hired to steam and melt the ice dam, -- page 1 -- City Council Meeting February 15, 2011 Zoning Map Ai dment; Lake Elmo Bank Regular Agenda Item #4 PUBLIC HEARING In addition, the existing driveway is located approximately one -foot below the floodplain through which it crosses, which is allowed by code. However, in the event the creek crosses up and over the driveway, concern is created for access to potentially two future residential homes in the event emergency personnel need to access the sites. Instead, your City staff has suggested future access for the two sites, if considered buildable, be constructed off of 27th Street North. Due to minor constraints, such as existing city infrastructure and neighboring driveway locations, a shared driveway off of 27th Street North and an area dedicated for snow loading may be something the City would wish to explore as a condition of approval. The portion of driveway to be shared would likely be minimal, as the property line splitting the two properties occurs at the cul-de-sac. In reviewing the unique site, your City Staff has also approached the Lake Elmo Bank with the idea of trading land area. The City owns an unimproved, unused piece of property adjacent to the applicant's property. Staff has suggested the Planning Commission review the idea of trading land area so the City may acquire a portion of Raleigh Creek, as it may serve as a potential future (partial) trail connection between the Lake Elrno Regional Park Reserve and Tablyn Park. ADDITIONAL INFORMATION: The Planning Commission held a Public Hearing to take input from those present on the zoning map amendment application. Three residents and the perspective buyer spoke. The primary concern expressed was the condition of approval identified by City Staff requiring access for the two sites to be off of 27th Street North, instead of remaining on 2811! Street. Although a public hearing was held at the Wednesday, February 9th Planning Commission meeting, City Staff is requesting an additional Public Hearing be held at the Council meeting, due to lack of a quorum at the originally scheduled commission meeting on January 241, PLANNING COMMISSION RECOMMENDATION: After receiving information, holding a Public Hearing and discussing the application, the Planning Commission recommended approval of the zoning map amendment to allow the rezoning, as it is in conformance with the Comprehensive Plan, with the following conditions: 1) The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies are resolved. 2) Any future building permit is subject to a full review at the time of submission. Staff can not determine at this time that each of the two properties is suitable for single family residential homes. 3) The applicants shall provide a driveway access easement on the northern property and city -owned property to allow access for the southern property to 28(1! Street North. 4) The applicants or future property owners are encouraged to work with the City and the Valley Branch Watershed District on a potential land trade. -- page City Council Meeting February 15, 2()11 Zo 1g Map Amendment; Lake Elmo Bank Regular Agenda Item #4 PUBLIC HEARING Your City Staff had recommended approval of the zoning map amendment to allow the rezoning, as it is in conformance with the Comprehensive Plan, with the following conditions (those differences from the conunission's recommendation is underlined): 1) The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies are resolved. 2) Any future building permit is subject to a full review at the time of submission, Staff can not determine definitively at this time, and without additional information and proposed site plans, that each of the two properties is suitable for single family residential homes 3) The existing driveway must be removed from the northern property. All future access for both properties shall be from 27tll Street North, 4) The applicants shall provide a driveway access easement for a Proposed shared driveway, which shall include any ancillary snow storage areas deemed necessary to by the Public Works Director. The applicants shall work with the City and the Valley Branch Watershed District on a potential land trade. STAFF RECOMMENDATION: Based upon the above Background Information and Planning Commission Recommendation, it is recommended that the City Council approve the zoning map amendment by undertaking the following action: "Move to approve Resolution No. 2011-005 approving a Zoning Ma Amendment for Lake Elmo Bank to rezone two vacant properties at 27" and 28th Street from Rural Residential to R-1." Alternatively, the City Council may wish to amend the proposed Resolution and incorporate different or additional terms or conditions, including perhaps those originally promulgated by the Valley Branch Watershed District and your City Staff. The suggested motion to undertake this action would be as follows: "Move to approve Resolution No. 2011-005 approving a Zoning Map Amendment for Lake Elmo Bank to rezone two vacant properties at 271 and 28th Street from Rural Residential to R-1, has amended at tonight's meeting]. Finally, the City Council may deny the zoning map amendment and provide findings of fact to support the denial. City Staff will assist the Council in defining these at tonight's meeting and incorporate these into the suggested motion as follows: "Move to approve Resolution No. 2011-005, as amended at tonight's meeting and denying approval of a Zoning Map Amendment for Lake Elmo Bank to rezone two vacant properties at 27th and 28th Street from Rural Residential to R- 1, [for the findings offact delineated at tonight's meetingl." -- page 3 -- City Council Meeting February 15, 2011 ATTACHMENTS: I. Full Planning Staff Report 2. Area Map 3, Proposed Site Plan Zoning Map --..;ndinent; Lake Elmo Bank Regular Agenda Item 134 PUBLIC HEARING SUGGESTED ORDER OF BUSINESS: Introduction of ltem .......... ...... .......... ,.....,...., ............. City Administrator Repoit/Presentation .......... ......,..... ......................... ........... Kelli Matzek, Planner Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates page 4 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2011-005 A RESOLUTION APPROVING A ZONING MAP AMENDMENT FOR TWO PROPERTIES OFF OF 27TH AND 28TH STREET FROM RURAL RESIDENTIAL TO R-1; PID: 21-029-21-14-0003 AND 21-029-21-14-0002 WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the current property owner, Lake Elmo Bank (the "Applicant"), 11465 39111 Street North, has submitted an application to the City of Lake Elmo (the "City") for a Zoning Map Amendment to rezone two properties off of 27th and 28th Street (21-029-21-14-0003 and 21- 029-21-14-0002, formerly identified as 2742 Ivy Ave N) from Rural Residential to R-1, a copy of which is on file with the City; and WHEREAS, notice has been published, mailed and posted pursuant to the Lake Elmo Zoning Ordinance, Section 154.020; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on February 9, 2011; and WHEREAS, the Lake Ehno Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated February 15, 2011; and WHEREAS, the City Council considered said matter at its February 15, 2011 meeting, NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining said Zoning Map Amendment are found in the Lake Elmo Zoning Ordinance, Section 154.020. 2) That all the submission requirements of said 154.020 have been met by the Applicant. 3) That the proposed zoning map amendment is to allow the rezoning of two currently vacant properties from Rural Residential to R-1, thereby reducing the minimum lot size from ten acres to one and a half acres with the intention to work towards making two buildable lots for single family residential structures. 4) That the Zoning Map Amendment will be located on property with the PID s: 21-029-21- 14-0003 and 21-029-21 -14-0002, formerly known as 2742 Ivy Ave. The full legal description is attached as Attachment A. 5) The proposed rezoning is in conformance with the Comprehensive Plan. The Future Land Use Plan in the approved Comprehensive Plan guides this property as "NC" — Neighborhood Conservation. The .1?-1 zoning district, which is what the applicant's are requesting, corresponds to the NC land use designation and is therefore in conformance. 6) The R-1 zoning district would not change the essential character of the neighborhood. Single family residential neighborhoods exist to the west and northeast of the applicant's two properties. The two properties requested for rezoning are, in general, slightly larger than the then existing built lots. The proposed rezoning may allow a single family residential home to be built an each of the two properties which would be in conformance with the current use of the both adjacent neighborhoods. CONCLUSIONS AND DECISION Based on the foregoing, the Applicants' application for a Zoning Map Amendment is granted subject to the following conditions: 1) The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies are resolved. 2) Any future building permit is subject to a full review at the time of submission. Staff can not determine at this time that each of the two properties is suitable for single family residential homes. 3) The applicants shall provide a driveway access easement on the northern property and city -owned property to allow access for the southern property to 28th Street North. 4) The applicants or future property owners are encouraged to work with the City and the Valley Branch Watershed District on a potential land trade. Passed and duly adopted this 15111 day of February 2011 by the City Council of the City of Lake Elmo, Minnesota. ATTEST: Dean A. Johnston, Mayor Bruce Messelt, City Administrator PROPOSED LE-c---41 DESCRIPTIONS (THE FOLLOWIN POSED LEGAL DESCRIPTIONS ARE BASED ON A PROPOSED LEGAL DESCRIPTION TO REGISTER FOR THE EXISTING PARCEL A AND PARCEL B. THESE LEGAL DESCRIPTIONS ARE NOT OF RECORD.) PROPOSED PARCEL A AN that part of the Northeast Quarter of Section 21, Township Z9, Range 21, Washington County, Minnesota described as COMMENCING at the northeast corner of said Northeast Quarter; thence on an assumed bearing of South 00 degrees 06 minutes 51 seconds West along the east line of said Northeast Quarter a distance of 1,317.26 feet to the northeast corner of the Southeast Quarter of the Northeast Quarter; thence North 42 degrees 06 minutes 45 seconds West a distance of 25.19 feet; thence South 62 degrees 34 minutes 59 seconds West a distance of 200.31 feet; thence South 27 degrees 17 minutes 05 seconds East a distance of 139_31 feet to the POINT OF BEGINNING; thence North 62 degrees 34 minutes 59 seconds East a distance of 128.50 feet to the west line of the east 16.50 feet of said Southeast Quarter of the Northeast Quarter; thence South 00 degrees 06 minutes 51 seconds West along said west line of the east 16.50 feet a distance of 504.12 feet to the north line of the south 16.50 feet of the North Half of the Southeast Quarter of the Northeast Quarter, thence South 89 degrees 21 minutes 41 seconds West along said north line of the south 16,50 feet a distance of 152.13 feet to the easterly line of TABLYN PARK 2ND ADDITION; thence North 21 degrees 46 minutes 05 seconds West along said easterly line of TABLYN PARK 2ND ADDITION a distance of 473.97 feet to the intersection with a line that bears South 88 degrees 16 minutes 27 seconds West from the point of beginning; thence North 88 degrees 16 minutes 27 seconds East a distance of 214.93 feet mare or less to the POINT OF BEGINNING. PROPOSED PARCEL B AB that part of the Northeast Quarter of Section 21, Township 29, Range 21, Washington County, Minnesota described as COMMENCING at the northeast corner of said Northeast Quarter; thence on an assumed bearing of South 00 degrees 06 minutes S1 seconds West along the east line of said Northeast Quarter a distance of 1,317.26 feet to the northeast corner of the Southeast Quarter of the Northeast Quarter; thence North 42 degrees 06 minutes 45 seconds West a distance of 25.19 feet to the POINT OF BEGINNING; thence South 62 degrees 34 minutes 59 seconds West a distance of 200.31 feet; thence South 27 degrees 17 minutes 05 seconds East a distance of 139.31 feet; thence South 88 degrees 16 minutes 27 seconds West a distance of 214.93 feet to the easterly line of TABLYN PARK 2ND ADDITION; thence North 21 degrees 46 minutes 05 seconds West along said easterly line of TABLYN PARK 2ND ADDITION a distance of 214.64 feet to the intersection with the north line of the Southeast Quarter of the Northeast Quarter; thence North 54 degrees 37 minutes 36 seconds East a distance of 320.71 feet to the intersection with a line that hears North 42 degrees 06 minutes 45 seconds West from the point of BEGINNING; thence South 42 degrees 06 minutes 45 seconds East a distance of 219.02 feet to the POINT OF BEGINNING. V IN3WHDVIIV EXISTING LEGAL DESCRIPTION 11 111 111 .11 I.IL I 1 • 1. 11, (Legal description per Stewart Title Guaranty Company Commitment No. 324851, dated May I, 2009.) PARCEL A All that part of the Southeast Quarter of Northeast Quarter of Section 21, Township 29, Range 21, described as follows: Beginning at a point on the East line thereof which is 199 Feet South of the Northeast corner thereof, and running thence South along said East line 461 feet to an iron monument; thence West along a line which is parallel to the North line of said Southeast Quarter of Northeast Quarter 161.5 feet to an iron monument; thence Northwest by deflection angle of 66 degrees 51 minutes to the right 491 feet, more or less, to a point where this line intersects a line drawn parallel to and 199 feet South of said North line of said tract; thence East in a straight line to the point of beginning. Excepting therefrom a 16 1/2 foot strip which is reserved along the South and East line. PARCEL B All that part of the Northeast Quarter of Section 21, Township 29, Range 21, described as follows, to -wit: Beginning at the Northeast corner of the Southeast Quarter of Northeast Quarter of said section, arid running thence South along the East line thereof 199 feet; thence West on a line parallel to the North line thereof 336 feet; thence by a deflection angle of 66 degrees 51 minutes to the right 208 feet to an iron monument set on the North line of said Southeast Quarter; thence by a deflection angle of 77 degrees to the right 320 feet to an iron monument; thence by a deflection angle of 84 degrees 9 minutes to the right 245 feet to the point of beginning. Excepting therefrom a 16 1/2 foot strip which is reserved along the East line. Except the following described property thereof; All that part of the Southeast Quarter of Northeast Quarter of Section 21, Township 29 North, Range 21 West, Washington County, Minnesota, described as follows, to -wit: Commencing at the Northeast corner of the Southeast Quarter of Northeast Quarter of Section 21, Township 29, Range 21 West; thence South along the section line a distance of 15.1 feet; thence South 62 degrees 40 minutes West a distance of 38.6 feet to the point of beginning of this description; thence South 62 degrees 40 minutes West a distance of 159.9 feet; thence South 17 degrees 20 minutes East a distance of 56.2 feet; thence North 62 degrees 21 minutes East a distance of 150.8 feet; thence North and parallel to said Section line by 16.5 feet a distance of 33.4 feet; thence North 40 degrees 32 minutes West a distance of 27.4 feet to the point of beginning. Also a strip of land 33 feet in width along the North line of the land hereby conveyed, and extended East to a point 16.5 feet West of the North and South Section line between Sections 21 and 22, Township 29 North, Range 21 West, which is hereby conveyed and reserved for road purposes. Also excepting all that part of the Southeast Quarter of Northeast Quarter of Section 21, Township 29, Range 21, described as follows, to-do t: Commencing at the Northeast corner of the Southeast Quarter of Northeast Quarter of Section 21, Township 29, Range 21, running thence South along the Section line a distance of 78.5 feet; thence South 62 degrees 40 minutes West a distance of 113_6 feet to the point of beginning of this description; thence running South 62 degrees 40 minutes West a distance of 150.8 feet; thence South 17 degrees 20 minutes East a distance of 50 feet; thence North 62 degrees 40 minutes East a distance of 125 feet; thence North and parallel to said Section line by 16.5 feet a distance of 56. 3 feet to the point of beginning, according to the United States Government Survey thereof, Washington County, Minnesota. 1 MaP0Artrdt O. Maar, • ART 142. - 2.911 MT, NW} , Et SPY 'EON 09.330*244 44 44 1 /7 to \ \ • , V.A..L02 or le .4 ONE 004/ totaiHa'ATar PARCEL - - PARCEL A 430 DOLE DA 6) Sagnocrai 9.4499 noorso 12:t `.t.; • to A 46' . Ng "Silt,AGA AAA= fRAMACE ...A AO 03 rog ozas co/Ear EEO N se SE. 216. MOVEN , ea" '.i.; :FAi' L74-1 :....1.,: • „..............330E.E.-.... . . . . 1 i so '' T ,•,--„,z,„-,=,... , ,,,-,„„)..., -----7,-,.------H, - -. \ . /141, -8.----„,4--.--„4„,,,,,,,,,,,-,7,,,,, . 4 4ni,r'44'' A .4. EA .4 NAN .1. Se • 'Az 3 r L•.S., ... 1.-'''S. . .3316 a Waal Ma asi, x a P. - .., .4. -,..A.. NA ..... • I . 'fl` . . EX9S1T9NG LEGAL DES 3.331.13.3303(32 per TiDESonforo Como. Conn. sant no. 3,10151. tleml May I. 7..09.1 pas of No Sontn. or./ 3344113.1038.3. of Sogory DI, lonosON Pan. Di, gooll. followo 34313113 o n polo . Os SE Ent i13.13.13. 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Sal 099 „ LC49911 CERTIFICATE OF SURVEY City of Lake Elmo Planning Department Zoning Map Amendment Review To: City Council From: Kelli Matzelc, City Planner Meeting Date: 2/15/11 Applicant: Dan Raleigh, Lake Elmo Bank Owner: Lake Elmo Bank Location: 2 Properties — 21-029-21-14-0003; 21-029-21-14-0002 (2742 Ivy Ave) Zoning: RR — Rural Residential Introductory Information Request Mr. Raleigh, on behalf of the current owner, Lake Elmo Bank, is requesting two properties located at the end of 27th Street North and 28' Street North, be rezoned from Rural Residential which has a 10 acre minimum lot size, to R-1 which has a one and a half acre minimum lot size, The proposed rezoning would result in two potentially buildable lots where one was previously used for single family residential purposes and the other as a vacant property through which the driveway was built. A minor lot line adjustment is also proposed which would shift a small amount of land from one parcel to the other. The proposed property line shift would not impact the ability to build on the property; the ability to build on the lot will be contingent on the ability to construct a functioning septic system on the site and place a home, with adequate access in locations that meet city code requirements. A lot line adjustment can be processed administratively, but is being mentioned at this time due to the rezoning request. Site Data: Property Identification No. Existing Area Use 21-029-21-14-0003 Approx. 1,92 Acres Vacant/Floodplain 21-029-21-14-0002 Approx. 2.45 Acres Former Homesite/Vacant Right-of-way Vacation Review Background The southern, larger property was previously used for residential purposes. After the Information: bank became owners of the property, the dilapidated single family home was torn down and the lot now remains vacant. The driveway was left intact and utilities are still available to this site. The northern property, owned by the same homeowner prior to the bank's ownership, is currently vacant except for the driveway that serviced the southern property's previous home. This driveway meanders through the southern portion of the north property, through a city -owned property and over to 28th Street North. Raleigh Creek runs through the western side of this property and therefore is subject to not only a setback to the creek, but must adhere to the floodplain regulations where applicable. The northern property also has a significant Valley Branch Watershed District surface water drainage easement. The existing driveway crosses over a culvert. This culvert was replaced and enlarged in 1988 as flooding occurred on the north side of the culvert due to ice damming. Because of the location of Raleigh Creek, the flat topography and the culvert, ice continues to form in and behind the culvert and causes flooding on the northern property as well as on other properties upstream. Both properties have noteworthy, but manageable slopes on the west side, near the 27th Street North cul-de-sac. Review by the City Engineer confinns that driveways could be added off the cul-de-sac and have less than a ten percent grade. The property is just north of the Lake Elmo Regional Park Reserve, a significant park owned and managed by Washington County. Both properties are located within School District 622, Review Comments: Planning Comprehensive Plan, Existing Neiphborhoocl Issues: The two properties are currently zoned RR — Rural Residential, but are guided for NC — Neighborhood Conservation in the Comprehensive Plan. This land use coincides with the R-1 zoning district, which is being requested by the applicant. Therefore, the rezoning of the properties from RR to R-1 would be in conformance with the Comprehensive Plan. The R-1 zoning is also consistent with the properties directly to the west and in the neighborhood to the east of the two properties. The two nearby neighborhoods are on generally smaller lots and are developed with single family residential homes. Site Access As more thoroughly described on page four of this report, the Valley Branch Watershed District (VBWD) and city staff are interested in having the access for the two properties removed from 28th Street North and instead be located off of 27th Street North (the end of a cul-de-sac). The removal of the culvert (currently allowing the driveway/access off of 28th Street North) would reduce the flooding north of the culvert onto private properties. Because the existing driveway is located in a floodway and has flooded in past years, city staff ArPr7le,7";;CP.:' ' 0:.1WL1S is interested in seeing this driveway removed and placed on higher ground which would be accomplished by the relocation to 27th Street. if the current driveway is utilized by one or two homes in the future and in the event the existing driveway is flooded, it is a concern that public safety vehicles may not be able to access the home(s) in cases of emergency. In addition, the relocation of the driveways to 27th Street North would be beneficial to school district 622 for bussing purposes, should that service be used in the future. Existing city improvements such as a fire hydrant and the current configuration of a neighbor's driveway are existing conditions that need to be considered if and when two driveways would be added to serve the two properties. Although a shared driveway is something the city does not encourage due to potential future neighbor conflicts, it may be something the city would like to further explore with the applicant. This may mean requiring an easement and maintenance agreement or an extension of the city's road right-of-way. Although not an option preferred by city staff or the VBWD, if the existing driveway were to be left as -is, an access easement would be needed as it must cross through the northern property and a city owned property to reach 28th Street North. The southern property has no road frontage on 28th Street North. This is a situation not preferred by city staff. Land Exchange City staff is suggesting consideration of a land exchange between the city, the VBWD and the property owner. The northern property has a portion of land that is located within FEMA identified floodplains and is therefore unbuildable. In addition, Raleigh Creek flows through the eastern side of this property. Staff is suggesting the city request that area of the property be turned over to the city so as to leave an option for a possible future trail connection between Tablyn Park and the Lake Elmo Regional Park Reserve. The city currently owns a 0.35 acre parcel directly adjacent to the northern property. Staff has speculated that property may have been acquired at some point with the intention of someday connecting 27th and 28th Streets, to add a cul-de-sac onto 28'1' Street or for a turnaround to be constructed at the end of 2811Street. In speaking with the City Engineer, he does not believe any of those scenarios would occur. Therefore, a portion of that land may be of interest to the current or future landowner. The two land areas identified are roughly similar in size. Staff would suggest retaining a small portion of the city owned property for snow storage purposes. The VBWD may also be interested in exchanging, selling, or giving land currently owned by them for additional land or easements to other more sensitive areas. Again, this is discussed in more detail on page four of this report. A summary of the City Engineer's comments are below: Engineer Comments: — Engineering would be in support of moving the access to the properties to 27th Street North. - Water service to the second lot would need to be addressed. DNR/VB WD Comments: Planning Commission Review and Rec.: Proposed and secondary septic systems must meet all setback requirements, Areas of adjoining discrepancy with the adjoining plats should be addressed. City owned properties should be reviewed for their public purpose and should be modified as necessary with this proposal. No comments were received from the DNR. The Valley Branch Watershed District (VBWD) owns two properties adjacent to this property — a thin property that wraps around the south and east side of the southern property and one that lies between the two properties. The VBWD also owns and manages the culvert allowing Raleigh Creek to flow underneath the existing driveway that connects to 28th Street North. As mentioned previously, flooding occurs north of the culvert onto private property as the physical characteristics of the land and creek in combination with the culvert, allow ice to back up the water flow in the winter and spring. The VBWD is interested in removing the culvert to reduce the flooding that occurs. Although some flooding will still occur and federally identified floodplains exist, the removal of the culvert would likely reduce the impact on both the existing neighbor's property as well as the applicant's northern property. In order to remove the culvert, the existing driveway would need to be removed and alternative access for the two properties would need to be addressed. The access relocation to 27th Street would allow the removal of the culvert and would likely reduce flooding on adjacent properties. Staff believes the removal of the culvert would provide a public benefit by reducing flooding upstream, The Planning Commission reviewed and discussed the application at their February 9th meeting. They held a public hearing and took comments provided by three residents and the potential future buyer of the properties. Public Hearing One neighborhood resident was opposed to the relocation of the driveways off of 2711' Street North as it would increase the number of vehicles driving on the road, resulting in additional car lights in his window as they drove down the road. )> A few of the neighbors stated that if the Valley Branch Watershed District put in a bigger culvert and/or cleared out the culvert more often the flooding would not occur on properties to the north. At least one neighbor said he didn't believe the grade up to 27th Street North could accommodate two additional driveways. One resident said the existing driveway had been in that configuration for years and did not think it needed to be changed. /;-To'::. Conclusion: After discussing the application and considering the input received during the meeting, the Planning Commission recommended approval of the Zoning Map Amendment, but altered the conditions of approval suggested by staff to the following: 1) The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies are resolved. 2) Any future building permit is subject to a full review at the time of submission. Staff can not determine at this time that each of the two properties is suitable for single family residential homes. 3) The applicants shall provide a driveway access easement on the northern property and city -owned property to allow access for the southern property to 28th Street North, 4) The applicants or future property owners are encouraged to work with the City and the Valley Branch Watershed District on a potential land trade. The applicant is seeking approval of a zoning map amendment request for two properties located at the end of 27th Street North and 28th Street North from RR to R-1. Planning Commission See page four and five above. Rec: Staff Rec: Staff recommends approval of the Zoning Map Amendment request based on the following: 1) The proposed zoning is in conformance with the guidance of the Comprehensive Plan. 2) The neighborhoods adjacent to and nearby the two properties are already zoned R-1. The rezoning of the properties to R-1 to allow single family residential homes would be in conformance with the existing neighborhood. Provided the following conditions are met 1) The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies are resolved. 2) Any future building permit is subject to a full review at the time of submission. Staff can not determine at this time that each of the two properties is suitable for single family residential homes. 3) The existing driveway must be removed from the northern property. All future access for both properties shall be from 27th Street North. 4) The applicants shall provide a driveway access easement for a proposed shared driveway, which shall include any ancillary snow storage areas deemed necessary to by the Public Works Director. 5) The applicants shall work with the City and the Valley Branch Watershed District on a potential land trade. Council The City Council may consider the following options for taking action on this request: Options: A) Approve Resolution 2011-005 approving the Zoning Map Amendment based on the findings drafted by Staff or other additional information that is presented at the public hearing with conditions; B) Approve Resolution 2011-005 approving the Zoning Map Amendment based on the findings drafted by Staff or other additional information that is presented at the public hearing with conditions as outlined by City Staff; or C) Deny the request based on findings (,.. cite mdings ...) Approval To approve the request, the Planning Commission is asked to use the following motion Motion as a guide: Template: 1 move to approve Resolution 2011-005 approving the Zoning Map Amendment request from the Lake Elmo Bank to rezone two properties off of 27th Street North from Rural Residential to R-1. cc; Dan Raleigh, Lake Elmo Bank Bob Clark, Lynsky & Clark . .AREA OF 015CCeVEdCT OESCRI''T'ON 04ERL4P '4I AVJOINNC POCK, 970 M1PVt;O%119ATs CORh@R c=»-_-.... AR' WAILII - J1JL I :N -. NU, POINV 1 F:N1 PARCEL 586'16'27"W 14.93 PRUPUSED DRIVEWAY SURFd(4 YATEN tY2A1NA.:E EAg40 PER GOC. NO. ;pOTN ENE ".F IHE MONTI, NAL, 1, TN+. 77 V. i.F IHE. PIS N40 k(L%4C' 1(;" t4fA. PI✓^E 1ME 444E GORNE: OF t07 14l t461"K 1DI0 AU:I. f w THE f1E I/4 1412440E WATER - GRANAGE EAN'LL F'EIL ROC, NO. 53TG21. ;335.00 0 F:}11NF. IRON 445E 0, 66.'..^0 FT LNL Or FIC N- CCBNE4(4' - ,,ECIFPN :. 179 c`21. W4'.'HNC.tON SJRFACT 4,17Ek 2RA@1AC EA1E1 744 7E4 170E NC. 552621 PARCEL A 930 AREA OF FORNE'P DULPNC5, RECBNTtY REMPV4P ---PROPO5E0 PROPERTY LINE-'. d a" NE ccRNER ar- e iI� Gf E 4NE GRAVEL `T mooning Map Amenainent -7 1,1AYOR & COUNCIL COMMUMCATIQN DATE: REGULAR ITEM #: DISCUSSION 2/15/2011 AGENDA ITEM: Update on Discussions Regarding Location of the ECFC in Lake Elmo SUBMITTED BY: May & City Council Request THROUGH: Bruce A. Messelt, City Administra o REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to receive a brief update from the City Administrator regarding recent discussions relating to potential location of the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo. BACKGROUND INFORMATION & STAFF REPORT: In August 2010, on November 3rd, 2010, and on February 1st, 2011, the City Council directed the City Administrator to actively seek to formulate a proposal to potentially locate the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo. Since that time, significant effort and conversation has taken place regarding this potentiality, leading to recent efforts to craft a specific proposal for City and School District consideration. Tonight's presentation will serve as a final "check -in" with the City Council to ensure the efforts undertaken, are on target and consistent with previous Council direction to develop a viable location proposal. RECOMMENDATION: It is respectfully recommended that the City Council receive a brief presentation by the City Administrator regarding recent discussions and efforts relating to potential location of the Stillwater Area School District's Early Childhood & Family Center in Lake Elmo, ATTACHMENTS: Materials will be presented at the Council Meeting. -- page 1 -- City Council Meeting February 15th, 2010 Update on Discussions Regarding LocatiJil the ECFC in Lake Elmo Regular Agenda Item # 5 SUGGESTED ORDER OF BUSINESS: Introduction of Item ................ ................ ....... ....... ..............., City Administrator Rep ort/P resentati on City Administrator Questions from Council ............... ........ ....................... ........... Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Council Discussion/Direction .......„ .... . ........... ........„Mayor Facilitates -- page 2 -- DATE: 2/15.'2011 REGULAR ITEM 717: 6 MOTION AGENDA TEM: Approve Budget AdjustmennDesination and Donation for Maintenance of Historic District 12 School House SUBMITTED BY: Oakdale Lake Elmo Historical Society THROUGH: Bruce N4esselt, City Administrator/1 REVIEWED BY: Tom Bouthilet. Finance Director St_TIVIMARY A_ND ACTION REQUESTED: The City Council is respectfully requested to consider a Budi.4et Adjustment and disbursements as a donation to the Oakdale Lake Elmo Historical Society for annual maintenance of the Historical District 12 School House. The specific motion suggested is as follows: "Move to Approve Budget Adjustment 2011-00I in the amount of S Mayor and Council Discretionary to Oakdale Lake Elmo Historical Societv." BACKGROUND INFORMATION: The City Council of Lake Elmo has allocated certain monies in its approved 2011 Annual Budet for discretionary spendina. Support for the Oakdale Lake Elmo Historical Society - and maintenance, of the Historic District 12 School House. in particular - has been supported by the City on an annual basis. Accordin0y, the 2011 Annual Bud:let and Counci] Discretionary account was constructed with such support in mind. STAFF REPORT.: City staff has reviewed the attached request and finds it generally to be in order and consistent with Citv budgetary and fiscal policies and past Council action. ln 2009. the Oakdale Lake Elmo Historical Society requested S 1.200 in support from the City. The Citv Council approved a donation of S1.100, in 2010. the City Council approved a S500 donation. Affirmative Council action on this. as requested would result in the following Budget Adjustment: Account # Amount Description 101-41(1-1110-44330 s 2.000A0 I Counci] Discretionary (s, 1,1 000()) - Less Donation to tiakdalc Lake Elmo Historical Society- S 900.00 Remaininti Council Discretionary 1 -- City Council Meeting February 15th, 2011 Approval( Budget Adjustment & Donation for Oakda , Elmo Historical Society Regular Agenda Item #6 RECOMMENDATION: In accordance with past practice and applicable State laws and City policies and procedures, it is recommended that the City Council approve as part of its Consent Agenda a Budget Adjustrnent/Designation and Donation in an amount - to be determined by the Council - to the Oakdale Lake Elmo Historical Society for annual maintenance of the Historical District 12 School House. The suggested motion to do so is: "Move to Approve Budget Adjustment 2011-001 in the amount of $ from Mayor and Council Discretionary to Oakdale Lake Elmo Historical Society." Alternatively, the City Council does have the authority to further discuss, modify and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the proposed Budget Adjustment/Designation and Donation, as Presented [and mod?fiedl herein." ATTACHMENTS: 1. Request from the Oakdale Lake Elmo Historical Society 2. Budget Adjustment SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation Tom Bouthilet, Finance Director Questions from Council to Staff Mayor Facilitates Public input, if Appropriate ....... ...... ,............, Call for Motion - Discussion ........ . .......... . ..... ................... Action on Motion ..................... Mayor Facilitates Mayor & City Council ..... .......... Mayor & City Council Mayor Facilitates -- page 2 -- Oakdale Lake Elmo Histcr-;91 Society 1584 Hadley Avenue North Oakdale, MN 55128 Duane Ellertson Pres. 739-7152 Richard Eder Vice President Carol Houck Secretary 777-7937 & Treasurer 773-9483 Restored District 12 school house located at 4444 Hadley Ave, N. Oakdale Next to Oakdale Nature Center Building July 14, 2010 Mr. Bruce Messeit City Manager City Lake Elmo Minnesota 3800 Laverne Ave. North Lake Elmo, Minnesota 55042 Dear Mr. Messelt: The Oakdale Lake Elmo Historical Society is requesting the City of Lake Elrno for a donation of Eleven Hundred Dollars ($1100.00) to help defray the cost of maintaining the Historic District 12 School House. Thank you for your consideration of this request and the past support of the history of Oakdale Township. Youj,s truly jet-.41,4414-' Duane Ellertson President Oakdale Lake Elmo Historical Society BUD.LTAD DATE: February 15th, 2011 ACTIVITY # 2011-001 DESCRIPTION: 2011 Donation to Oakdale Lake Elmo Historical Society TYPE OF ACTIVITY: TRANSFER OF FUNDS FROM ACCOUNT # TO ACCOUNT # PURPOSE: BUDGET ADJUSTMENT/DESIGNATION AMOUNT: AMOUNT: FROM ACCOUNT # 101-410-1110-44330 AMOUNT: $ PURPOSE: Annual supportforMaintenance of Historic District 12 School House DESIGNATION/NEW ACCOUNT# Designation: Oakdale Lake Elmo Historical Society OTHER FROM ACCOUNT # AMOUNT: PURPOSE: City Approval: Honorable Dean Johnston, ayor Bruce Messelt, Administrator (on Behalf of City Council) (Attest) DR Development •REO Asset IV&anagersm February l 7, 2011 City of Lake Elmo Dean Johnson, Mayor Mike Pearson, Council Member Brett Emmons, Council Member Nichole Park, Council Member Anne Smith, Council Member Re: Endorsement of Sanitary Sewer Project for Lake Elmo Old Village by Large Property Owner Dear Honorable Mr. Mayor and Honorable City Council Members: JIB LLC is the owner of approximately 192 acres of land located within the Lake Elmo Old Village Area. As the owner of this property we recognize the importance of creating and following through on a plan for future development that is consistent with the adopted Old Village Plan yet is achievable in today's challenging economic environment. In addition, it is critical to JIB LLC that the final plan for future development in the Old Village Area maximizes property values of the impacted parcels. We believe the sanitary sewer infrastructure proposal to facilitate the development of the Stillwater School Board's proposed Early Childhood Family Center achieves the goals of JIB LLC as outlined above. Further, the timing of the sanitary sewer project assures the future development of the Old Village Area by creating real opportunities for calculated and methodical growth. JIB LLC is prepared to cooperate with the City of Lake Elmo's staff and consultants to expedite the feasibility, pre -development planning and logistics necessary to achieve the expeditious schedule as currently proposed for the installation and completion of the sanitaiy sewer to facilitate the Old Village Area and the Early Childhood Family Center. This public/private cooperation will help a great plan to become a future reality for the City of Lake Elmo. Although much work is yet to be accomplished with the current sanitary sewer proposal, JIB LLC as an owner of 192 acres located within the impacted area, endorses the City Council approving and moving forward with the current sanitary sewer proposal. Sincerely, David B. Deebaeh, DSI Development Owner's Representative for JIB LLC 3094 Torrey Drive 651.775.9741 Woodbury, MN 55125 deehach@comeast.net • • 1. 1,-XISTINt ,I1 N(1;51 EXIS JIM; TRFFS1T-11:1 F V A Vi) II AN StNelt. 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