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Home My WebLink About03-15-2011 CCMPCity of Lake Elmo 3800 Laverne avenue North March 15, 2011 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ATTENDANCE: Johnston Pearson Emmons Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do business.) E, ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that tbe City Council adopted for doing its public business. G. ACCEPT MINUTES: 1. Accept the March 1, 2011 City Council Minutes. H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. I. CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request. 2. Approve Payment of Disbursements and Payroll 3. Proposed Arbor Day Proclamation 4. Proposed Library Day Proclamation 5. Consider Lake Elrno Market 3.2% Liquor License Application 6. CSAH 6 (Stillwater Boulevard N.) Bituminous Overlay — Resolution No. 2011- 009 Approving a County Project within Municipal Corporate Limits 7. 2011 Sealcoat Project: Agreement to Obtain Street Seal Coating Services with West Lakeland Township J. REGULAR AGENDA: 8. Update from Ms. Ginny Holder, Ramsey/Washington Suburban Cable Commission, Representative 9. 2011 Street & Water Quality Improvements — Approval of Plans & Specs and Order Advertisement for Bids; Resolution No. 2011-010 10. Lake Elmo Avenue Infrastructure Project — 1-94 to 30th Street — Approval of Plans & Specs and Order Advertisement for Bids; Resolution No. 2011-011 K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • City Administrator • City Engineer • City Attorney • City Finance Director • City Planning Director L. Adjourn ** A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** City of Lake Elmo City Council Minutes March 1, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Emmons, Pearson and Smith Absent: Council Member Park RAFT Also Present: Administrator Messelt, Planners Klatt and Matzek, City Attorney Snyder, Finance Director Bouthilet and City Clerk Lurnby APPROVAL OF AGENDA: MOTION: Council Member Smith moved to approve the March I , 2011 City Agenda, as amended by moving Agenda Item 9 and I 0 to the Consent Agenda, Mayor Johnston seconded the motion. The motion passed 4-0. ACCEPTED MINUTES: The City Council accepted the February 15 and February 17th City Council minutes, by consensus. PUBLIC COMMENTS/INQUIRIES: None CONSENT AGENDA: MOTION: Council Member Smith moved to approve the Consent Agenda and Agenda Items #9 and #10. Council Member Pearson seconded the motion. The motion passed 4- 0, • Approve payment of disbursements and payroll in the amount of $354,065.89 • Approve 2011 Accounting Services Contract with C & J Consulting Services, as amended to include a second hourly rate of $40 per hour for certain higher -level, project specific activities, as identified. • Personnel Committee Recommendation: Authorize the City Administrator to solicit bids and contract for Professional Services and address certain organizational and personnel -related matters as identified by the Personnel and Budget/Finance Subcommittees REGULAR AGENDA: Firefighter Relief Association Drawing District Fire Chief and President of Fireman's Relief Association, Brad Winkels assisted the City Council in conducting the annual drawing for the Lake Elmo Firefighters Relief Association. LAKE ELMO CITY COUNCIL MINUTES March 1, 2011 Consider Donation and Budget Adiustment/Designation for Washington County 4H Federation Dan Dolan requested a $500 donation to the Washington County 4H Federation for support for the annual programming provided by 4H. MOTION: Council Member Smith moved to approve Budget Adjustment 2011-002 in the amount of $500 from Mayor and Council Discretionary to Washington County 4H Federation. Council Member Emmons seconded the motion. The motion passed 3-1, (Council Member Pearson voting against). Rezoning Map Amendment: Rezoning of Two Properties off of 27th Street Kelli Matzek, Planner, requested Council consider a zoning map amendment application, which was discussed and tabled during the February 15th Council meeting, The applicant, Lake Elmo Bank, is requesting to rezone two vacant properties from RR (Rural Residential) to R-1 (One Family Residential) which would reduce the minimum lot size requirement from ten acres to one and a half acres. This would bring the lots into compliance for minimum lot size with the potential result of two buildable lots. Based on Council direction from February 15th including discussion with the Valley Branch Watershed District, the following options were presented: Option 1: Approve Zoning Map Amendment with conditions recommended by Planning Commission; leaving driveway access in its current location off of 28th Street Option 2: Approve Zoning Map amendment with conditions as originally recommended by Planning Staff, along with certain subsequent considerations; moving all driveway access to 27th Street N. City staff recommended approval of the zoning map amendment to allow the rezoning, as it is in conformance with the Comprehensive Plan (Option Two) with Conditions. 1 The applicants must provide documentation to the satisfaction of the City Attorney that all property line discrepancies be resolved. 2. Any future building permit is subject to a full review at the time of submission. 3. The applicants shall provide a driveway access easement on the northern property and city -owned property to allow access for the southern property to 28' Street North. 4. The applicants of future property owners are encouraged to work with the City and the Valley Branch Watershed District on a potential land trade, at a cost ($500-$1000) to the City. Jim Palecek, 2798 Jamley Avenue N., provided pictures of the flooding he has incurred on his property. He said if the Valley Branch Watershed District put in a bigger culvert and cleared the culvert out more often the flooding would not occur. He supported the proposed land swap. LAKE ELMO CITY COUNCIL MINUTES March 1, 2011 2 The Council encouraged the future property owners to work with the City and the VBWD on a potential land trade and on the siting of the home being less opposing to the neighbor. Planning Director stated the survey, new legal description; recording would be done at City expense at a cost of $500-$1000. Klatt will approach the VBWD to share half the cost. MOTON: Mayor Johnston moved to adopt Ordinance 08-039 (Option 2) approving a Zoning Map Amendment for Two Properties Off of 27th and 28" Street From Rural Residential To R-1: PID: 21-029-21-14-0003 and 21-029-021-014-0002. Council Member Pearson seconded the motion. Motion passed 4-0. MOTION: Council Member Smith moved to direct staff to pursue land swap with new property owners to coincide with diagrams presented prior to the purchase agreement being signed. Council Member Pearson seconded the motion. The motion passed 4-0. Reconsideration of Sub -Committee Assignments At the request of Council Members Smith, Emmons and Pearson, the City Council was requested to reconsider appointments to the 2011 Council Subcommittees. Council Member Emmons noted he would be willing to stay on the Budget/Finance Subcommittee and Council Member Pearson indicated his interest in serving on same Subcommittee. The City Council made no change to the assignments to the following Council Subcommittees: Budget/Finance: Smith and Pearson, Human Resources: Emmons and Mayor Johnston, Job Growth/Business: Park and Pearson, and Regional and State Affairs: Smith and Emmons Resolution Supporting CTIB — Request by Gateway Corridor Commission The City Council was requested to consider Resolution No. 2011-006, supporting Washington County's continued participation in the Counties Transportation Improvement Board (CTIB), as requested by the Gateway Corridor Commission. This item was handed out at the Council Meeting. MOTION: Council Member Smith moved to delay action on this agenda item or sufficient time for Council review and until there is a full Council at the March 8th Council Meeting, Council Member Pearson seconded the motion. The motion passed 4- 0. LAKE ELMO CITY COUNCIL MINUTES March 1, 2011 Clarification on Surface Water Utility — Ag Properties The 2010 Budget/Finance Subcommittee recommended the City Administrator be authorized to prepare for consideration of an amendment to the City's Storm Water Management Utility Ordinance to address the calculation of the utility factor for parcels classified as Agriculture. The existing ordinance language defines a utility factor of 6 applied to each identified parcel, while current and past billing practice has been to utilize a utility factor of 3 applied to each parcel, based upon a per -acre calculation. Historical research identifies the latter practice of per acre charges to be more proportionate to smaller agricultural parcels. The Sub -committee recommended that an amendment to the Ordinance be prepared to codify the current utilization of the per -acre calculation. In doing so, the Council will also be afforded with options to leave the current utility factor at 3 (via amendment), revert to the existing Ordinance provision of 6, or structure a graduated increase from 3 to 6. The City Administrator noted that mailing of annual storm water bills for 2010 of this classification are being held, pending Council direction. The 2009 storm water bills were sent out in December 2009. MOTION: Council Member Emmons moved to authorize the City Administrator to prepare for consideration an amendment to the City's Storm Water Management Utility Ordinance to address the calculation of the utility factor for parcels classified as agriculture, as identified by the Budget/Finance Subcommittee. Council Member Smith seconded the motion. The motion passed 4-0. Update on the Early Childhood Family Center City Administrator Messelt reported that School District changes to the Joint Powers Agreements last week went beyond the scope of authority vested by the City Council to the Mayor, Administrator and Attorney. As a result, the School District did not take action on either proposed JPAs at its February 24th meeting. Lake Elmo Staff met with the School District staff on Monday, February 28th, at which time significant progress was made. It is currently proposed that, if feasible, a consensus JPA document would be completed and presented for Council discussion/action on March 8th and School District discussion/action on March 10th. The proposed project timeline would be amended accordingly, though the Public Hearing with the Planning Commission regarding the proposed re -zoning would proceed on March 7th, as advertized, This City Council meeting was recessed at 8:43 p.m. until March 8, 2011 at 7:00 pm. Respectfully submitted by Sharon Lurnby, City Clerk LAKE ELMO CITY COUNCIL MINUTES March 1, 2011 4 DATE: 03/15/2011 CONSENT ITEM #: MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $ 130.265.07 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $130,265.07 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND, INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. Claim # ACFI ACH ACFI DD3278 — DD3314 36836 — 36841 36842— 36888 36889 — 36891 Amount $ 7,135.75 $ 1,186.40 $ 3,914.05 $ 24,174.00 $ 15,935.14 $ 75,514.38 $ 2,405.35 TOTAL $ 130,265.07 Description Payroll Taxes to IRS 03/10/2011 Payroll Taxes to MN Dept. of Revenue 03/10/2011 Payroll Retirement to PERA 03/10/2011 Payroll Dated 03/10/2011 (Direct Deposit) Payroll Dated 03/10/2011 Accounts Payable Dated 03/15/2011 Accounts Payable Dated 03/15/20 l I Additional City Council Meeting March 15th, 2011 Approval of Disbursements Consent Agenda Item #2 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $130,265.07 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the March 15th, 2011, Disbursements as Presented [and modified! herein." ATTACHMENTS: 1. Accounts Payable Dated 03/15/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff .................. .............. ...... Mayor Facilitates Call for ...................... ..................... Mayor & City Council Discussion........................ ...... ...................... ...... . ..... ...Mayor & City Council Action on Motion Mayor Facilitates MALKERSON GUNN MARTIN LLP City of Lake Elmo Attention Bruce Messelt. City Administrator 3800 Laverne Avenue North Lake Elmo MN 50042-9629 )1900 U.S BANK PLAZA SOUTH TOWER 220 SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 612-344-1111 FACSIMILE 612-344-1414 Page: 1 March 10, 2011 Account No: 2426-001B Statement No: 21781 PLEASE RETURN THIS PORTION WITH REMITTANCE Legal Opinion Letter to City of Lake Elmo Payments received after 03/10/2011 are not included on this statement. Fees Hours 02/24/2011 BDM Review e-mails; discussion with Tim Keane regarding case. 0.30 02/25/2011 TJK Conference with Bruce Messelt and Bruce Malkerson regarding ISD 848 opinion; review client documents; research Minnesota Statutes regarding joint powers agreements. 03/03/2011 TJK Conference with David Snyder, LMC, regarding joint powers issues; research cases and Minnesota Statutes. 03/08/2011 TJK Prepare opinion letter regarding ISD 834 Joint Powers Agreement; conference with client. TJK Consult with John Dean and Corrine Heine regarding ISD Joint Powers Agreement. BDM Review letter; discussion with Tim Keane regarding same. 0.80 1.40 2.70 0.80 0.20 For Current Services Rendered 6.20 2,319.00 Recap Timekeeper Hours Rate Bruce D. Malkerson 0.50 $415.00 Timothy J. Keane 1.40 295.00 Timothy J. Keane 4.30 395.00 Total $207.50 413.00 1,698.50 MALI:El:SON GUNN MARTIN 1.1,P 1900 U.S. BANK PLAZA SOUTH TOWER • 220 SOUTH SIXTH STREET • MINNEAPOLIS, MINNESOTA 55402 City of Lake Elmo Legal Opinion Letter to City of Lake Elmo Page: 2, March 10, 2011 Account No: 2426-001B Statement No: 21781 Total Current Work 2,319.00 Balance Due $2,319.00 0 UNC ON DATE: 03/15/2011 CONSENT ITEM #: 2 MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements and Payroll in the Amount of $ 127,859.72 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrato REVIEWED BY: City Staff SUMMARY AND ACTION REOUE,STED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $127,859.72. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed to be paid in accordance with State law and City policies and procedures. Claim # Amount Description I ACH $ 7,135.75 PayrollTaxes to IRS 03/10/2011 ACH $ 1,186.40 Payroll Taxes to MN Dept. of Revenue 03/10/2011 ACH $ 3,914.05 Payroll Retirement to PERA 03/10/2011 DD3278 — DD3314 $ 24,174.00 Payroll Dated 03/10/2011 (Direct Deposit) 36836 — 36841 $ 15,935.14 Payroll Dated 03/10/2011 36842— 36888 $ 75,514.38 Accounts Payable Dated 03/15/2011 TOTAL, $ 127,859.72 -- page 1 -- City Council Meeting March 15th, 2011 Consent Agenda Item #2 Approve (Y1 Disbursements and Payroll ' STAFF REPORT: City staff has compiled and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $127,859.72. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the March 15th, 2011, Disbursements and Payroll, as presented land modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 03/15/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Ae-enda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion ...„ ......... ................. Mayor & City Council Action on Motion ............„ ................ ............... ............... ....... Mayor Facilitates -- page 2 -- Accounts Payable To Be Paid Proof List User, joan z Printed: 03/10/2011 - 11:09 AM Batch: 002-03-2011 Invoice # inv Bate Amount Quantity Pint Date Description Refererne Task Type PO # Close POLine ALLIED Allied Electrical Cont„ Inc. 1492 02/15/2011 500.00 0.00 03115/2011 Install Outlets for Monitors For No 0000 101-420-2220-44010 RepairsfMaint Bldg IAMRESP 1492 Total: 500.00 ALLIED Total: 500_00 ARAM Aramark, Inc. 629-7185960 02121/2011 68.44 0.00 03/15/2011 Monthly Rug Service Station 141 No 00011 101-420-2220-44010 Repairs/Maint Bldg 629-7185960 Total: 68,44 629-7185962 02/21/2011 69.07 0.00 03/15/2011 Monthly Rug Service Station 42 No 0000 101-420-2220-44010 Repairsilvlaint Bldg 629-7185962 Total: 69.07 629-7188908 02/24/2011 21.29 0.00 03/15/2011 Uniforms No 0000 101-430-3100-44170 Uniforms 629-7183908 Total: 21.29 629-7190726 0.2i78/20 I 1 115.38 0.00 03/15/2011 Linen City Hall No 0000 101-410- 194044010 Repairs/Maint Contractual Bldg 629-7190726 Total: 115.38 629-719(1727 02/28/2011 47.63 0.00 03/15/2011 Linen City Hall Annex No 0000 101-410-1940-44010 Repairs1M aint Contractual Bldg 629-7190727 Total: 47.63 629-7193656 03103/2011 21.29 0.00 (13115/2011 Uniforms No 0000 101-430-31(70-44170 Uniforms 629-7193656 Total: 21.29 ARAM Total: 343.10 ASPENMI Aspen Mills. Inc. 106262 03/03/2011 89.03 0.00 03/15/2011 Sew, Uniform Patches No 0000 101-420-2220-44170 Uniforms 106262 Total: 89.03 106263 03103/2011 143.00 0.00 (13115/2011 Me.dicCovesalls No 0000 101-420-2220-42400 Small Tools & Equipment AP - To Be Paid Proof List (03/10/11 - 11:09 AM) Page 1 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine 106263 Total: 143.00 CM2299 03103(2011 0.00 03/15/2011 Credit Memo No 0000 101-420-2220-42400 Small Tools & Equipment CM2299 Total: -35.27 ASPENMI Total; 196.76 BOYER Boyer Trucks 494937 02/28/2011 94.99 0.00 03/15121)11 Oil hub cap (00-1, fan motor 86-1 No 0000 101-430-3125-44040 RepairsiMaint Eqpt 494937 Total: 94.99 BOYER Total: 94.99 C&J CONS C & J Consulting, Services, LLP Feb 2011 03/03/2011 3,775.00 0.00 03115/2011 Monthly Acctg Services - February No 0000 ! 01-410- 1520-43150 Contract Services 2011 Feb 2011 Total: 3,775.00 C&J CONS Total: 3,775,00 COMCAST COMCAST 02/28/20 I 1 02/28/2011 101-420-2220-44300 Miscellaneous 02/28/2011 Total: COMCAST Total: COMPENSA Compensation Consultants, Ltd 03/02/201 I 03/02/2011 101-410-1320-44300 Miscellaneous 03/02/2011 Total: COMPENSA Total: CTYROSEV City of Roseville 0214465 03103/2011 101-4 ! 0-1450-43180 Information Technology/Web 9214465 Total: 0214487 03/03/2011 101-410-1450-43180 Information Technology/Web 0214487 03/0312011 101-420-2220-42400 Small Tools & Equipment 0214487 Total: AP - To Be Paid Proof List (03110/1 1 - 11:09 AM) 7.89 0.00 03/15/2011 Monthly Service No 0000 7.89 7.89 40.00 0.00 03/15/2011 Monthly Admin Fee - March 2011 40 00 40,00 1,551.58 0.00 03/15a0Monthly IT Services Feb 2011 1,551.53 985.57 0.00 03/15/2011 2011 'awl -fiche Software Upgrade 226.27 0.00 03/15/2011 VGA Splitter Fire Fighter Response 1,211.84 NO 0000 No 00t)() No 0000 No 0000 Page 2 hi voice # Inv DIU:, Amount Quantity Pelt Date Description Reference CTYROSEV Total: CTYSTILL Ciry of Stillwater 03/0212011 03/0212011 101-420-2220-44330 Dues 8c Subscriptions 03/02/2011 Total: CIYSTILL Total: ECKBERG Eckberg Lamers Briggs Wolff 110215 02/28/2011 101-410-1320-43040 Le8a1 Services 110215 Total: Feb 11 02/28/2011 101-420-2150-43045 Attorney Criminal Feb 11 Total: ECKBERG Total: EMMONS A Emmons Alex 03/01:2011 03/01/2011 101-410-1450-43620 Cable Operations 03/01/2011 Total: EMMONS A Total; ENVENT1S ENVENT1S 737500 03/13/2011 101-430-3100-43210 Telephone 737500 Total: 738507 03/01/2011 101-410-1940-43210 Telephone 738507 Total: ENVENT1S Total: KDV Kern DeWenter Viere Ltd 12289 02/28/2011 10(-410-1520-43150 Contract Services 12289 Total: KDV Total: AP - To Be Paid Proof List (03/10/11 - 11:09 AM) 2,763.42 1,243.20 1.243,20 1,243.20 0.00 03115,7011 Fire Study 13.988.50 0,00 03/15/2011 Legal Services - Civil 13,988,50 3,777,14 0.00 03/15/2011 Legal Services Prosecution - Feb 2011 3,777.14 17.765.64 55.01) 0.00 03/15/2011 Cabled Live CC Meeting 3/1/11 55.00 55.00 459.20 0.00 03/15/2011 TelephoneiData Service - P V11 March 2011 459.20 557.31 0.00 03/15/2011 Telephone/Data Service CFI Feb 2011 557.31 1,016.51 3,915.00 0.00 03/1512011 Financial Sewices February 2011 3,915.00 3,915.00 Task Type PO tf No No (40 No No No No 0000 0000 0000 0000 0000 0000 0000 Page 3 nvoice # Inv Date Arnouut Quantity Prnt Eat e D es ripti on ReferenOe Task Type PO # Close POLine LEAOMN League of NIN Cities 149782 03;02/2011 80.00 0.00 03/15/2011 Joint Legislative Conference No 0000 101-410-1320-44370 Conferences & Training 149782 Total: 80.00 LEAGMN Total: 80.00 LEOIL Lake Elmo Oil. Inc. 02/28/2011 02/28/2011 200.78 0.00 03/15/2011 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids 02/28/2011 Total: 200.78 110217 02/17/201 t 40.25 0.00 03/15/2011 Fuel No 0000 101-430-3120-42120 Fuel, Oil and Fluids 110217 Total: 40,25 LEOIL Total: 241.03 Lillie Newspapers Inc. Lillie Suburban 0212812011 02/2812011 30.00 0.00 03/15/2011 Public Notice - PZ 3/7/11 No 0000 101-410-1320-4351.0 Legal Publishing 02/28/2011 Total: 30.00 Lillie Total: 30.00 LOFF Leffler Companies. lac. 1271662 03/0212011 144.91 0.00 03/15/20 t 1 Copy Machines Overage & Base March - No 0000 101-410-1940-44040 Repairs/Maint Contractual Eqpt 11 1221662 Total: 144.91 LOFF Total: 144.91 MARONEYS Maroney's Sanitation, Inc 377302 03/04/2011 108.32 0.00 03115/2011 Waste Removal - City Hall No 0000 101-410-1940-4384U Refuse 377302 03/04/2011 47.68 0.00 03115/2011 Waste Removal - Fire No 0000 101-420-2220-43840 Refuse 377302 03/04/20 11 207.82 0.00 03/15/2011 Waste Removal - Public Works No 0000 101-430-3100-43840 Refuse 377302 (13/04/2011 207.82 0.00 03/15/2011 Waste Removal - Parks No 0000 101-450-5200-43840 Refuse 377302 Total: 571.64 MARONEYS Total; 571.64 AP - To Be Paid Proof List 103110/11 - 11:09 AM) Page 4 Invoice # Inv Date MARVS Marv's Protesssional "I oak 234719 02124/2011 101-430-3100-42400 Sinai] Tools & Minor Equipment 234719 0212412011 101-430-3100-42120 Fuel, Oil arid Fluids 234719 Total: MARVS Total: Amount Ouantity Fmt Date Description Reference 4 .aS}C- Type PO # Close POLine 51.76 0.00 03/13/2011 3/8 Universal 23.00 0.00 03/15/2011 Floor Squeege 74.76 74.76 No 0000 No 0000 METCOU Metropolitan Council 0000954254 03102/2011 1,282.98 0,00 03/15/2011 Monthly Wastewater Svs - April 2011 No 0000 602-495-9450-43820 Sewer Utility - Met Council 0000954254 Total: 1,282.98 M EICOU Total: 1,282..98 METRO MU METROPOLITAN MUNICIPALITIES ASSOC' 34 02/21/2011 3,313.00 0.00 03/15/2011 Annual Membership Dues No 0000 101-410-1320-44330 Dues & Subscriptions 34 Total: 3.313.00 METRO MU Total: 3,313.00 IvINDOH MN Deparmient of Health 1820(109 0111612011 1,508,00 0.00 03115/2011 1st Quarter Water Supply Connectiion No 0000 601-494-9400-43820 Water Utility Fee 1820009 Total: 1,508.00 MN DOH Total: 1,508.00 MORTON Morton Salt, Inc. 623572 0212.3/2011 13,992.97 0.00 03/1512011 Road Salt No 0000 101-430-3125-42290 Sand/Salt 623572 Total: 13,992.97 624883 02/24/2011 3.186.40 0.00 03/15/2011 Road Sal No 0000 10143(1-3125-42290 Sand/Salt 624883 Total: 3,186.40 MORTON Total: 17,179.37 IvISFCB MN Fire Service Cert. Board 741 02/23,2011 15000 0.00 03/15/2011 Firefighter IT tst, Goodspeed, Haire No 0000 101-420-2220-44370 Conferences & Training 741 Total: 150.00 AP - To Be Paid Proof List (03110/11 - 11:119 AM) Page 5 Invoice 4 Inv Bate SFC13 OAKD-HIS Oakdale Lake Elmo Historical Socie 03/15/20 /1 03115/2011 101-410-1110-44300 Miscellaneous 03115;2011 Total: OAKD-1-I1S Total: QNECA.U. Cophe; State One Cali 6228 U2116/2011 101-430-3100-43150 Conrract Services 6228 Total.: 8183 03/03/2011 I 01 -430-3100-431511 Contract Services 8183 Total: C.)NEOALL Total: PITNEYRE Reserve Account Pitney Bowes 01131/1011 01/31/2011 101-410-1320-43220 Postage 01/31/2011 U1131/2011 601-494-9400-43220 Postage. 01/31/2011 Total: PITNEYRE Total: PLUNKL 1 I Plunkett's Pest Control 2226364 03/0112011 101-410- I 940-44010 Repairs/Maint Contractual Bldg 2226364 Total: PLUNKETT Total: PRAXATR (IRAXAIR DISTRIBUTION INC. 39022333 02/25/2011 101-430-3100-42150 Shop Materials 39022333 Total: PRA_XAIR Total; PRF_SSA Anastasia Press 03/08/2011 03/08/2011 101-410-1450-43620 Cable Operations AP - To 8c Paid Proof List (03/10111 - 11:09 AM) Amount Quaotity Prut Date Description Reference Task Type FO # Close POLine # 150.00 500.00 0.00 03/15/2011 Donation To Lake Elmo Historical Society 500.00 500.00 30.55 0.00 03/15/2011 Line Locates - January 2011 30.55 30.45 0.00 03/15/2011 Line Locates - February 2011 30.45 61.00 500.00 500.00 1,000.00 1.000.00 0.00 03/15/2011 Postage 0.00 03/15/2011 Postage 80.16 0.00 U3/15/2011 Pest Control Service - City Hall 80.16 80.16 193.84 0.00 03/15/2011 CO2 Acetylene, Clamps, Weld Glove 193.84 193.84 41.25 0.00 03/15/2011 Cabled CC Meeting 3/8111 No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 6 involee Inv Date 03/081201 I Total: PRESSA Total: Amount Quantity Putt Date ,Description Reference Task Type PO # Close POLine 41.25 41.25 RTVRCOOP River Country Cooperative 02/28/2011 02/25/2011 508.57 0.00 03/15/2011 Fuel 101-420-2220-42120 Fuel, Oil and Fluids 02/28/2011 Total: 508.57 R!VRCOOP Total: 508.57 RUD Price-Rud Diane 03;09/2011 03/09/2011 320.00 0.00 03/15/2011 Cleaning City Hall & Annex 101-410-1940-44010 Repairs/Maint Contractual Bldg 03/09/2011 03109/2011 240.00 0.00 03/15/2011 Cleaning Fire Hall 101-420-2220-44010 Repairs/Maint Bldg 03/09/2011 03/09/2011 32.64 0.00 03715/2011 Supplies 1(11-410-1940-42110 Cleaning Supplies 03/09/2011 Total: 592.64 !IUD Total: 59214 S&T s&T Office Products. Inc. 0101.8316 02/21;2011 101-410-1320-42000 Office Supplies 010L8316 Total: 02/2312011 02/23/201 I 101-410-1320-42000 Office Suppliea 02/23/2011 Total: S&T Total: 46.8I 0.00 03(15/2011 CC Name Plates - 4 46.31 39.54 0.00 03/15/2011 Office Supplies- Bus Cards K. Matzek - 39.54 86.35 SAMSCLUB Sams Club 03/03/201 1 03103(2011 39.13 0.00 03/15/2011 Restock Supplies I 01-420-2220-44300 Miscellaneous 03/012011 Total: 39,33 2457 03/03/2011 114.90 0.00 03/15/2011 Office Supplies 101-410-1320-42000 Office Supplies 2457 Total: 114.90 SAMSCLUB Total: 154.23 No 0000 No ONO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 SCHLOM KA SO lomka 11408 02/22/201 1 210.00 0.00 03/15/2011 Pump Holding Tank PW No 0000 101-430-3100-44010 Repairs/Maint Bldg 11408 Total: 210.00 AP - To Be Paid Proof List (03{1 On 1 - 11:09 AM) Page 7 triv Date Amount Quantity Putt Date Description Reference Task Type PO #. Close POLine # SCH LOMK A Total: 210.00 SCHWAAB Schwab. Inc. 02/25/201 I_ 02/25/2011 40.70 0.00 03/15/2011 Bruce Messelt - Signature Stamp No 0000 101-410-132042000 Office Supplies 02/25/2011 Total: 40.70 2675263 03/01/2011 S1.00 0 00 03/15/2011 (2) Plan Review Stamps No 0000 101-420-2400-42000 Office Supplies 2675263 Total: 31.00 A.91883 03102/2011 I 4.03 0.00 03/15/2011 Date Stamp - lnk Refill No 0000 101-410,-1320-42000 Office Supplies A91883 Total: 14.03 SCHWAAB Total: 135.73 SPRING SPRINOSTED, INC. 1 03/03/2011 1,250,00 0.00 03/15/2011 City Council Workshop No 0000 101-410- H10-14370 Conferences & Training 1 Total: 1,250.00 SPRING Total: 1,250.00 STILLOAZ Stillwater Gazette 3092011 03109/2011 109.00 0.00 03/15/2011 Annual Subscription No 0000 101-410-1320-44330 Dues & Subscriptions 3092011 Total: 109,00 STILLGAZ Total: 109.00 SYmbol Symbol Arts 0142272-IN 02/15/2011 160,00 0.00 03/15/2011 Badges No 0000 101-420-2220-44170 Uniforms 0142272-IN Torah 160.00 SYmbol Total: 160.00 US POST United States Postal Service 03/01/2011 03101/2011 101-410-1320-43220 Postage 03101/2011 Total: USPGST Total: AP - To Be Paid Proof List (03110/1) - 11:09 AM) I 85.00 0.00 03/1512011 Yearly Acct 19 Renewal 2011-2012 No 0000 185.00 185.00 Page 3 tivoice # Inv Date Anion& 01.tantity Prrit Date Description Reference Task Type PO # Close P911,ine # VISA-SI, VISA 1 03/26/2011 80.00 0.00 03/15/2011 PZ Books No 0000 101-410-1910-44350 Books 1 03/26/2011 352.12 0.00 03/15/2011 Pioneer Press PH Notice PZ No 0000 101-410-1320-43510 Legal Publishing 1 03/26/2011 317,81 0.00 03/13/2011 Council Retreat- Wildwood Lodge No 0000 101-410-1110-44370 Conferences & Training 1 03/26/2011 47.21 0.00 03/15/2011 Red Savoy Pia - ECFC Disc - No 0000 101-410-1320-44300 Miscellaneous 1 03/26/2011 63.23 0.00 03/15/2011 Red Savoy Pizza - Council WSHP - No 0000 101 -41 0-1320-44300 Miscellaneous Meet I Total: 860.37 V ISA-SL Total: 860:37 VISALE40 VISA 8040 02/282011 15.00 0.00 03/1512011 Annual Fee No 0000 101-410-1520-44300 Miscellaneous 8040 Taal: 15.00 VISALE40 Total: 15.00 WASH4H Extension Service Washington Count Clik Req 01/25/20 I 500.00 OA 03/15/2011 Washington 4H Donation No 0000 10 ! -4 10- I 110-44:130 Dues & Subscriptions Chk Req Total: 500.00 WASII4E1 Total: 500.00 WASHFIRE FIRE C.H.f EFS ASSOCIATION WASHINGTON 03/03/12011 03/03/2011 50.00 0.00 03/15/2011 Annual Dues No 0000 101-420-2220-44330 Dues & Subscriptions 03/03/2011 Total: 50.00 WASIIFIRE Total: 50.00 XCEL Xcel Energy 51-4504807-7 03/09/2011 101-450-5200-43810 Electric Utility 51-4504807-7 113/0912011 101-430-3160-43810 Street Lighting 51-4504807-7 03109/2011 I 01-430-3160-4381(1 Street Lighting 51-4504807-7 Total: 51-4572945-7 03109/2011 101-430-3160-43810 Street Lighting 292.60 0.00 03/15/2011 Lights at Legion park No 0000 31.34 0.00 03/15a1)i I Traffic Lights No 0000 86.29 0.00 03/15/2011 Lift Station No 0000 4; 0.23 30.32 0,0U U3/15/2011 Street Lights No 0000 AP - To Be Paid Proof List ;03/10/11 - (1.119 AM) Page 9 invoice # inv Date 51-4572945-7 Total: 51-4576436-3 03/09/2011 101-420-2220-43810 Electric Utility 51-4576456-3 Total: 51-4580376-5 03/09/2011 101-41 0-1940-438 10 Electric Utility 51-4580376-5 93/0912011 101-430-3160-43810 Street Lighting 51-4580376-5 Total: 51-4733556-8 03/0912011 101-450-5200-43810 Electric Utility 51-4733556-8 Total: 51-5044219-0 03/09/2011 I 01-450-5200-43810 Electric Utility 51-5044219-0 Total: 51-5275289-3 03/09/2011 I 01-450-5200-43810 Electric Utility 51-5275289-3 Total: 51-5356323-8 03/0912011 601-494-9400-43810 Electric Utility 51-5356323-8 Total: 51-5522332-2 03/09(2011 101-430-3160-43810 Street Lighting 51-5522332-2 Total: 51-5747685-4 03/09/2011 101-450-5200-43810 Electric Utility 51-5747685-4 Total: 51-5916013-7 03/09/2011 602-495-9450-43810 Electric Utility 51-5916043-7 Total: 51-6429583-8 03/09/2011 602-495-9450-4.3810 Electric Utility 51-6429583-8 Total: 51-6433976-2 03109/2011 101-420-2220-43810 Electric Utility 51-6433976-2 Total: 51-6625457-1 03/09/2011 WI-450-5200-43810 Electric Utility 51-6625457-1 Total: 51-6736544-2 03/09/2011 I -430-3160-43810 Street Lighting 51-6736544-2 Total: 51-6928283-3 03/09/2011 101-430-3160-43810 Street Lighting 51-6928283-3 Total: AP - To Be Paid Proof List (03/10/1 I - i 1:09 AM) Amount Quantity Pint )ate Description Reference Task Type PO # Close POLirte. # 30.32 975.07 0.00 03/15/2011 Fire Station 2 9'75A)7 1,252.92 0.00 03/192011 City Hall 31.85 0.00 03/15/2011 Traffic LighLs 9.92 0.00 03/15/2011 Te.nnis Courts 350.79 0.00 03/15/2011 Parks Building 9.93 0.00 03115/2011 Pebble Park 1,391,10 0.00 03/15/2011 Wells 1 St 2 43.21 0.00 03/15/2011 Traffic Lights I 72.33 0.00 03/15/2011 Arts Center 18.84 0.00 03/15/2011 Lift Station 16.28 0.00 03/15/2011 Lift Station 6136.50 0.00 03/15/2011 Fire Station 1 .344.97 0.00 03/15/2011 Legion Park 1,912.20 0.00 03/15/2011 Street Lights 27.61 0.00 03/15:2011 Traffic Lights 1,254.77 9.92 350.79 9.93 1,301.10 43.21 172_33 18.84 16.28 686.50 344.97 1,912.20 27.61 No 0000 No 0000 No 0000 No 0000 No 0000 0000 14o 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0(100 Page 10 itvoice # Inv Date 51-8126093-5 113109/2011 601-494-9400-43810 Electric Utiliry 51-8126093-5 Tole!: 51-8711719-3 03/09/2011 I U1-430-3160-43810 Street Lighting 51-8711719-3 Total. 57-7538112-1 03/09/2011 101-430-3160-43810 Street Lighting 57-7538112-1 Total: XCEL Tota1: YOCUM Yocum Oil Company, Inc. 199412 02/21/2011 101-430-3100-44010 Repairs/Maim Bldg 199412 Total: YOCUM Total: Ai/intuit Quantity Ptnt Date Description Reference Tas!; Type PO if Ouse POLine # 162.60 0.00 03115/2011 Water Tower 2 162.60 21.52 0.00 03/15/2011 Speed Sign Hwy 3 71.52 4,158.72 0.00 010512011 Public Works 4,158.72 11.936.91 No 0000 No 0000 No 0000 160,69 0.00 03/15/2011 Bulk Oil Tanks No 0000 160.59 160.69 ZACK Zack's, Inc. 26618 03/03.'2011 I 70.00 0.00 03/15/2011 Flat Towels, Toilet Paper City Hall No 0000 11H-410-1W-42110 Cleaning Supplies 26618 03/03/2011 83.98 0.00 03115/2011 Multi Fold Towels Nu 0000 101-410-1940-42110 Cleaning Supplies 2661R 03103/2011 35.48 0.00 03/15/2011 2 Shovels City Hall No 0000 101-410-1940-42110 Cieanin;_g, Supplies 26618 03/03/2011 141.98 0.00 03/15/2011 Misc Shop Supplies No 0000 101-430-3100-42150 Shop Materials 266 I. S. Total: 431,44 ZACK Total: 431.44 Report Total: 75,514.38 AP - To Be Paid Proof List ((13110/11 - 11:09 AM) Page 11 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AT1ON DATE: CONSENT ITEM #: 3 PROCLAMATION Approval and Reading of Arbor Day Proclamation Dr, Kathy Widin, Forestry Consultant Mike Bouthilet, Public Works Supervisor Bruce A. Messelt, City AdministratorAA City Clerk 3/15/11 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve the Arbor Day Proclamation for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has authority to make public proclamations, when appropriate and consistent with applicable City policy, state statutes and federal law. Traditionally, the City has made an annual Proclamation in observance of Arbor Day. STAFF REPORT: City staff has prepared and reviewed the attached Proclamation. All appears to be in order and consistent with policies and past Council action. It is suggested that, following approval of the Consent Agenda, or this item, if separately considered, Mayor Johnston read the attached Proclamation. RECOMMENDATION: It is recommended that the City Council approve, as part of the Consent Agenda, the proposed Arbor Day Proclamation. for 2011 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to proclaim April 29, 2011 as Arbor Day in. the City of Lake Elmo and the month of May, 2011 to be Arbor Month, and request Mayor Johnston to publically read said Proclamation." page 1 -- City Council Meeting Approval and Reao... ofArbor Day Proclamation March 15th, 2011 Consent Agenda Item ti 3 ATTACHMENTS: Proposed Arbor Day Proclamation for 2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Questions from Council to Staff Mayor Facilitates Call for Motion ,..„....... ....................... . ......... ....... Mayor & City Council Discussion ...... ....... ....... .......... ...... Mayor & City Council Action on Motion ......... ...... Mayor Facilitates page 2 -- WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: CITY OF LAKE ELMO ARBOR DAY PROCLAMATION Minnesota is home to many of our nation's natural resources, foremost among them are our beautiful and abundant forests; and Trees are an increasingly vital resource in Minnesota today, enriching our lives by purifying the air, conserving soil, water and energy, creating jobs through a large forest products industry, serving as recreational settings, providing habitat for wildlife of all kinds, and creating beautiful landscapes to make our communities more livable; and Human activities such as construction damage, pollution and neglect, as well as climatic extremes, disease and insects threaten our trees, creating the need for concerted action to ensure the future of community and rural forests in our state and throughout the country; and Each individual can act locally to improve the environment by planting trees and ensuring that these trees are protected and receive proper inaintenance in the years ahead; and Each year on the last Friday in the month of April and throughout the month of May, the people of Minnesota pay special tribute to the vital natural resource that our trees represent and dedicate themselves to the continued vitality of our state's community and rural forests; NOW, THEREFORE I, Dean Johnston, Mayor of the City of Lake Elmo, do hereby proclaim April 29, 2011 to be ARBOR DAY and the month of May, 2011 to be ARBOR MONTH in Lake Elmo, Minnesota. Signed this 15t1 day of March, 2011 Dean Johnston, Mayor Tree City U.S.A. CITY OF LAKE EL AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: & copyvcxco, U V AT I 0 AI DATE: CONSENT ITEM #: 4 PROCLAMATION Approval and Reading of Library Week Proclamation Mayor Dean Johnston Friends of the Lake Elmo Library Bruce A. Messelt, City Administrator Sharon Lumby, City Clerk 3/15/2011 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve the National Library Week Proclamation for 2011. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has authority to make public proclamations, when appropriate and consistent with applicable City policy, state statutes and federal law. The City has not made proclamations in observance of National Library Week in the past. STAFF REPORT: City staff has prepared and reviewed the attached Proclamation. All appears to be in order and consistent with policies and past Council action. It is suggested that, following approval of the Consent Agenda, or this item, if separately considered, Mayor Johnston read the attached Proclamation. RECOMMENDATION: It is recommended that the City Council approve, as part of the Consent Agenda, the proposed National Library Week Proclamation for 2011. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: -- page 1 -- City Council Meeting Approval and Reading of Natio— Library Week Proclamation March 15th, 2011 Consent Agenda Item # 4 "Move to proclaim April loth -16th, 2011 as National Library Week in the City of Lake Elmo, and request Mayor Johnston to publically read said Proclamation." ATTACHMENTS: Proposed National Library Week Proclamation for 2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion .„..... ................ . ............ ........... ........... ..... Mayor & City Council Actionon Motion. ....... ..... ............ ........... ..... ....,........ Mayor Facilitates -- page 2 -- NATIONAL LIBRARY WEEK 2011 PROCLAMATION WHEREAS, libraries provide free access to all — from books and online resources for families to library business centers that help support entrepreneurship and retraining; WHEREAS, our nation's school, academic, public and special libraries make a difference in the lives of millions of Americans today more than ever; WHEREAS, librarians are trained professionals, helping people of all ages and backgrounds find and interpret the information they need to live, learn and work in a challenging economy; WHEREAS, libraries are helping level the playing field for job seekers, with 88% of public libraries providing access to job databases and other online resources; WHEREAS, libraries are places of opportunity providing programs that teach all forms of literacy, promoting continuing education and encouraging lifelong learning; WHEREAS, in times of economic hardship, Americans turn to — and depend on — their libraries and librarians; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Dean Johnston, Mayor of the City of Lake Elmo, do hereby proclaim National Library Week, April 10-16, 2011. I encourage all residents to visit the library this week to take advantage of the wonderful library resources available at your library. Create your own story at your library. Signed this 15th day of March, 2011 Dean A. Johnston, Mayor AYOR & ,01 CIL COMMUNICA 10 DATE: 3/15/2011 CONSENT ITEM #: 5 MOTION As part of Consent Agenda AGENDA ITEM: Consider Approval for 3.2% Malt Liquor License of Lake Elmo Market SUBMITTED BY: Sharon Lurnby City Clerk THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Dave Synder, City Attorney Washington County Sheriff's Department SUMMARY AND ACTION REQUESTED: The Ci has a liquor application request from Lake Elmo Market, (Prince Enterprises, Inc.) 11025 10 Street for 2011. All required fees and the proper insurance certificate have been received. As the application is in order, it is respectfully recommended that the City Council approve the request as part of tonight's Consent Agenda. BACKGROUND & STAFF REPORT: The City has received a liquor application request from Lake Elmo Market, (Prince Enterprises, Inc.) 11025 10'1' Street for 2011. All required fees and the proper insurance certificate have been received. The Washington County Sheriffs Department has also conducted the necessary background investigation. RECOMMENDATION: As the application is in order, it is respectfully recommended that the City Council approve the request as part of tonight's Consent Agenda. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. The Council may also elect to amend the recommended motion. If done so, the appropriate action of the Council following such discussion would be: "Move to Approve the 2011 Off -Sale 3.2% Liquor License for Lake Elmo Market, located at 11025 10th Street, as presented [and amended] at tonight's meeting" ATTACHMENTS; 3.2% Malt Liquor License Application for Lake Elmo Market -- page 1 -- City Council Meeting Approval of 2011 Liquor Licenst plication for Lake Elmo Market March 151, 2011 Consent Agenda Item # 5 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Questions from Council to Staff.— ....... ............. ......... .......... Mayor Facilitates Call for Motion ....,... .......... ....... ...... .................. ..... Mayor & City Council Discussion Mayor & City Co-uncil Action on Motion._ ............ ..... .......... ........... ......... ..... Mayor Facilitates page 2 -- A141)11011) Rkinibliiiii-Fillittcentai Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101-5133 Telephone 651-201-7507 Fax 651-297-5259 TTY 651-282-6555 Certification of au Ow -Sale Liquor License, 3.2"/0 Liquor license, or Sunday Liquor License Cities and Counties; You are required by law to complete and sign this form to certify the issuance of the following liquor license.types: City issued on sale intoxicating and Sunday liquor licenses (2).2City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License --13-e-- License Period From: 'Qk.".) 11 To: W- Circle One: New LicenseLicense Transfer Suspension Revocation Cancel (former licensee name) License type: (circle all that apply) Fee(s); On Sale License fee:$ Licensee Name: On Sale Intoxicating Sunday License fee: $ k\s‘ c 1—:_i•s-r EVk K_ DOB (corporation, partnership, LLC, or Individual) Business Trade Name L.Ar%E. E.1.01 0 Mrke-V--.0 Business Address ho2 5'10.01 City LA. EI-41(\ Zip Code5:5t412- County 1,11-skor\VT"1.13usiness Phone 6 61 3,6-6402_ Horne Phone (Give dates) Sunday Liquor "3'.2°/0 On sale .2% Off Sale 3.2% On Sale fee: $ 3.2% Off Sale fee: $ Social Security # Horne Address I '7L4L1 kUNCLACC.... City 11(11)&t.-6vo Licensees Federal Tax ID # 6 - (-07) (To apply call IRS 800-829-4933) Licensee's MN Tax ID # (To Apply call 651-296-6181) If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer; Partner/Officer Name (First Middle Last) DOB Social Security 5 A 0-AY( Licko _ (Partner/Officer Name (First Middle Last) DOB Social Security # VAL% cI`t\cAo-r\ qk , Home Address \ 74.4 Home Address Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) CoVer completely the license period set by the local city or county licensing authority as shown on the license, Circle One: (Yes No) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following; Workers Compensation Insurance Company Name: NA/111‘LA-1\ Allet Policy # Certify that this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk or County Auditor Signature Date (title) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the application for the Buyers Card, please call 651-201-7504, or visit our website at www,clos.state.mn.us. (Fonn 90 II-5/06) " r 1,1, 1.7=1" LAKE ELM() MAYOR CQ1iNci4,..QQA41v10\qcATIQN AGENDA ITEM: SUBMITTED BY: THROUGLI: REVIEWED BY: DATE: CONSENT ITEM #: MOTION: 3/15/2011 6 as part of Consent Agenda Resolution No. 2011-009 CSAH 6 (Stillwater Boulevard N) Bituminous Overlay — Resolution Approving a County Project within Municipal Corporate Limits Ryan Stempski, Assistant City Engineer Bruce A Messelt, City Administrato Jack Griffin, City Engineer Mike Bouthilet, Public Works SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to provide Municipal Consent to Washington County for a bituminous overlay on CSAH 6 (Stillwater Boulevard) within the City of Lake Elmo. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: Washington County intends to complete a pavement preservation project along County State Aid Highway (CSAH) 6 (Stillwater Boulevard N) from Granada Avenue to Trunk Highway 5 through Oakdale and Lake Elmo. The project will be funded 100% by the County, with no City cost participation required. The County intends to use State Aid Funds for the improvements and is, therefore, seeking Municipal Consent from the City for the portion of the project within Lake Elmo corporate limits. STAFF REPORT: The project consists of paving a 2-inch bituminous overlay to improve the roadway surface while mitigating further pavement cracking and deterioration. Within the City of Lake Elmo, the project includes CSAH 6 (Stillwater Boulevard N) from Ideal Avenue N to 530 feet south of Trunk Highway 5. Signing and striping will be updated where needed to conform to the Minnesota Manual on Uniformed Traffic Control Devices (MMUTCD). Sections of the roadway that have concrete curb will be taper milled from the curb to the driving lane (the new bituminous surface will transition flush to the gutter of the curb). The project will not involve realignment, widening, or intersection configuration revisions, thereby maintaining the existing design elements upon completion of the project. -- page 1 -- City Council Meeting March 15th, 2011 ion Approving a County Project (CSNk i;Overlay) w/in Municipal Limits Consent Agenda Item # 6 CSAH 6 will remain open to traffic during construction. This project is grouped with three other projects that are scheduled to begin on May 2, 2011. CSAH 6 is anticipated to take 4 weeks to complete. To minimize disturbance, the Contractor will not be able to start one project before another is finished. Washington County has prepared the final layout of the improvements and has incorporated the final layout in the project plans, dated February 23, 2011, for State Aid Project No. 82-606-09. A copy of the project plans is on file and available for review at City Hall. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda Resolution No. 2011-009, approving a County Project within Municipal Corporate Limits. By approving this Resolution, the Council is authorizing the City Engineer to sign the Washington County Construction Plans. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution No. 2011-009, Approving County Project within Municipal Corporate Limits [as amended and/or modified at tonight's meetingl." ATTACHMENTS: 1. Location Map 2. Resolution No. 2011-009 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Questions from Council to Staff._ ........... ,.............. ........ Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor Facilitates Action on Motion Mayor & City Council -- page 2 — n �t�gton -,-County CSAH 6 (Stillwater Boulevard North) Project Location in Lake Elmo From Granada Avenue North to 530' south TH 5 (34th Street North) CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-009 A RESOLUTION APPROVING A COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS WHEREAS, Washington County intends to complete a pavement preservation project along County State Aid Highway (CSAH) 6 (Stillwater Boulevard N) from Granada Avenue to Trunk Highway 5 through Oakdale and Lake Elmo, Minnesota, WHEREAS the project consists qf paving a 2-inch overlay for approximately 3.6 miles to improve the roadway surface while mitigating further pavement cracking and deterioration, and includes updated signing and striping of the new pavement consistent with the latest version qf the Minnesota Manual on Uniform Traffic Control Devices, WHEREAS the project will not involve realignment, widening, or intersection configuration revisions, thereby maintaining the existing design elements upon completion of the project, WHEREAS, Washington County has prepared the final layout of the improvements and has incorporated the final layout in the project plans, dated February 23, 2011, for State Aid Project No, 82-606-09, with said plans on file at the of/ices of City Hall, WHEREAS, the improvements will be paid 100% by Washington County with no cost participation by the City of Lake Elmo. NOW, THEREFORE, BE IT RESOLVED, . That said final layout for the improvements for State Aid Project No. 82-606-09 within the corporate limits ofLake Elmo is hereby approved, 2, The City Engineer is hereby authorized to sign the Construction Plans for State Aid Project No. 82-606-09 on behalf of the City of Lake Elmo, Date: March 15, 2011 CITY OF LAKE ELMO By: ATTEST: Bruce A. Messelt City Administrator Dean A. Johnston Mayor Resolution No. 2011-009 CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on the 15th day of March 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (S e al) Resolution No. 2011-009 2 CITY OF LAKE Ei,140 1.14)(PFT8c C:()U 1 C MUNICATION DATE: CONSENT ITEM #: MOTION 3/15/2011 7 as part of Consent Agenda AGENDA ITEM: 2011 Seal Coat Project — AgreL tient to Obtain Street Seal Coating Services with West Lakeland Township SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Bruce A Messelt, City Administrato REVIEWED BY: Tom Bouthilet, Finance Director Jack Griffin, City Engineer Mike Bouthilet, Public Works Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve an agreement to jointly contract for seal coating services with West Lakeland Township for the 2011 Seal Coat Project. Through a joint project effort, it is anticipated that project cost savings can be realized through an economy of scale, No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The Lake Elmo City Council authorized staff to prepare plans and specifications for the 2011 Seal Coat Project at the February 15, 2011 council meeting. In an effort to improve service efficiencies, engineering staff has worked with West Lakeland Township to create a joint seal coat project for the 2011 construction season, pending approval by the City Council and Town Board. STAFF REPORT: By competitively bidding both the City and Township projects together, we anticipate a potential savings through a reduced unit price for the seal coating work. The Lake Elmo 2011 Seal Coat Project includes 4.3 miles of streets. West Lakeland would add 2.7 miles of streets to the overall project. The strategy is to improve the bidding environment for the project. In addition, there is a savings in engineering costs by having both communities share in the fixed costs associated with the preparation of the specifications, contract documents, and facilitating the bidding process, West Lakeland would be required to pay the engineering and administration costs associated with streets within their Township. They would also be required to provide a full-time -- page 1 -- City Council Meeting to Obtain 2011 Street Seal Coating Sel West Lakeland Township March 15th, 2011 Consent Agenda Item # 7 construction observer at their direct cost for all streets within West Lakeland, Contractor payments would be made for actual quantities installed for each respective community. The addition of West Lakeland streets would not impact the project schedule. Approval of the 2011 Seal Coat plans and specifications and authorization of the advertisement for bids would be requested at the April 5th City Council Meeting. Contractor bids and contract award would be considered at the May 17`11 City Council Meeting. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda the attached Agreement to Obtain Street Seal Coating Services with West Lakeland Township. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve the Agreement to Obtain Street Seal Coating Services with West Lakeland Township [as amended and/or modified at tonight's meeting]." ATTACHMENTS: . Agreement to Obtain Street Seal Coating Services SUGGESTED ORDER OF BUSINESS (if removed from the Consent Acenda): Questions from Council to Staff ............. ...... Mayor Facilitates Call for Motion .............. , ........... . Mayor & City Council Discussion ....,........... ................ . ................... ..... Mayor Facilitates Action on Motion._ ..... ...... ..... ............. Mayor & City Council -- page 2 -- AGREEMENT TO OBTAIN STREET SEAL COATING SERVICES This Agreement is made this day of 2011, by and between the West Lakeland Township (hereinafter referred to as "West Lakeland") and the City of Lake Elmo (hereinafter referred to as "Lake Elmo"). WHEREAS, it is the desire of the parties, and it is the purpose of this Agreement, that certain road -related services be performed or contracted by Lake Elmo on behalf of West Lakeland; NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth below, the above parties hereto agree as follows: , Term The term of this Agreement shall be from March 15, 2011 through March 15, 2012. 2. Services, For the term of this Agreement, Lake Elmo shall provide West Lakeland with the following services in and on behalf of West Lakeland and at the direction of West Lakeland's Engineer: a. Lake Elmo will engage a contractor to perform street seal coating on streets in West Lakeland, in addition to the streets within Lake Elmo for which Lake Elmo is otherwise contracting. West Lakeland will provide Lake Elmo with a plan showing the seal coating to be performed for 2011. 3. Pavments. West Lakeland shall pay for or directly provide the following for services related to street seal coating: a. West Lakeland will reimburse Lake Elmo for the actual costs charged to Lake Elmo by its contractor for performing street seal coating on West Lakeland streets per the Contract. At its sole cost and expense, West Lakeland will provide an inspector for the street seal coating operation occurring in West Lakeland for the term of this Agreement. b. West Lakeland will pay all invoices within 45 days after the invoice date. Lake Elmo shall include with its invoices copies of the contractor's claims showing the amount charged for the work performed and materials used in West Lakeland. c. West Lakeland will directly pay for all engineering and administration fees associated to the seal coat operation occurring in West Lakeland performed in a year as part of this Agreement. 4. Termination. This agreement shall terminate as follows: a. At any time, upon mutual agreement of the parties; or • N" b. In any event, on March 15, 2012. c. Termination is not allowed after an executed contract has been received by Lake Elmo; or 5, Insurance. Lake Elmo shall require its contractor(s) to provide insurance as specified below, and West Lakeland shall be named as an additional insured on such insurance: Comprehensive General Liability Auto Liability Workers compensation 1,000,000 per occurrence, $1,200,000 per occumnace Statutory amount 2,000,000 aggregate 6. Indemnification. Lake Elmo agrees to defend, indemnify and hold harmless West Lakeland, and its officials, agents and employees from and against all claims, actions, damages, losses and expenses, including attorneys fees, arising out of or resulting from Lake Elmo's performance of the duties required under this Agreement, provided that any such claim, action, damage, loss or expense is caused in whole or in part by an alleged negligent act, omission, or willful misconduct (including, but not limited to, a claimed breach of contract made by the contractor) of Lake Elmo, Lake Elmo agrees to require, as part of its contract with the contractor used to provide the seal coating, to include West Lakeland in the contractor's indemnification obligation under the contract. West Lakeland agrees to defend, indemnify and hold harmless Lake Elmo, and its officials, agents and employees from and against all claims, actions, damages, losses and expenses, including attorneys' fees, arising out of or resulting from West Lakeland's performance of the duties required of it under this Agreement, provided that any such claim, action, damage, loss or expense is caused in whole or in part by an alleged negligent act or omission or willful misconduct of West Lakeland. This provision shall not be construed as a waiver by either party of any defenses, immunities or limitations on liability to which they are entitled, under Minnesota Statutes, Chapter 466 or otherwise. 7. Service Contract. This is a service contract. The parties do not intend to create, and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise. However, to the extent a. court of competent jurisdiction may find such a relationship exists, Lake Elmo and West Lakeland shall be considered a single govenunental entity as provided in Minnesota Statutes, section 471.59, subdivision la for the purposes of determining total liability. The limits of liability for Lake Elmo and West Lakeland shall not be added together to determine the maximum amount of liability for either party or for any occurrence. 8. Contracting Procedure and Oversight, Lake Elmo shall be solely responsible for letting the contracts for the services to be provided hereunder in accordance with all applicable laws, rules, and regulations. The bonds obtained from the contractor for the work shall include the work to be performed in West Lakeland. Lake Elmo shall, to the extent reasonably necessary, assist West Lakeland to draw upon the performance bond as needed to complete or correct any work the contractor fails to perform in West Lakeland in accordance with the contract. West Lakeland will be responsible for inspecting the work to be performed in West Lakeland, but Lake Elmo shall be responsible for generally overseeing the contractor' s performance of services in accordance with the contract. 2 9, Miscellaneous. This Agreement is solely for the benefit of the parties hereto and no other person shall have any right, claim, or interest in it. 10, Legal Compliance. Both parties agree to comply with all applicable state, federal and local laws, rules and regulations in carrying out their respective obligations under this Agreement. 11. Entire Agreement. This Agreement represents the entire agreement between Lake Elmo and West Lakeland and supersedes and cancels any and all prior agreements or proposals, written or oral, between the parties relating to the subject matter hereof. No amendments, addenda, alterations, or modifications to the terms and conditions of this Agreement shall be effective unless in writing and signed by both parties, IN WITNESS WHEREOF, the parties have set forth their hands on the day and year first written above, CITY OF LAKE ELMO TOWN OF WEST LAKELAND By: Its Mayor By: Date Date Its Town Chairperson By: By: Its City Administrator Its Town Clerk -Treasurer Date Date MAYOR & COUNCIL COMMUNICATION DATE: RECESSED ITEM #: DISCUSSION 3/15/2011 AGENDA ITEM: Presentation by Ms, Ginny Holder, Ramsey/Washington Suburban Cable Commission Representative SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A. Messelt, City Administrato REVIEWED BY: - NA - SUMMARY AND ACTION REQUESTED: This item has been scheduled as a periodic update for the Mayor and City Council, as well as the larger community, on issues related to the Ramsey/Washington Suburban Cable Commission. It is respectfully requested that the City Council receive an update from Ms, Ginny Holder, the City's Representative on the Ramsey/Washington Suburban Cable Commission. BACKGROUND INFORMATION: This item has been scheduled at the request of Ms. Ginny Holder, Lake Elmo's representative on the Ramsey/Washington Suburban Cable Commission, Ms. Holder will (re -)introduce herself to the City Council and give a general overview of the Cable Commission's authority and activities, Included in this discussion will be comments relating to preparation for franchise renewal. STAFF REPORT: This item is scheduled as part of periodic updates to the Mayor and City Council and community on timely and relevant issues of interest or concern. No specific Council action or direction emanating from this Agenda Item or anticipated discussion is requested at this time. RECOMMENDATION: It is respectfully requested that the City Council receive an update from Ms. Ginny Holder, the City's Representative on the Ramsey/Washington Suburban Cable Commission. ATTACHMENTS: Ramsey/Washington Counties Suburban Cable Commission Information -- page 1 -- City Council Meeting 1esentation by Ms. Holder Re: Rarnsey/Washii,& Suburban Cable Commission March 15th, 2011 Regular Agenda Item # 8 SUGGESTED ORDER OF BUSINESS. Introduction City Administrator Presentation of Item Dr. Dan Krivit, Foth Companies Discussion.... .......... ........... ................. ........ Public Input, if Appropriate Discussion ........ Mayor & City Council Mayor Facilitates Mayor Facilitates ......... Mayor & City Council Direction/Action ......... ........ ..... .........,.. ........... -- page 2 -- P.WCSCC Ramsey/Washingto Counties Suburban Cable Commission) ryvcable.com Page 1 of 2 ,r4i4.hir•alon t'iawrkitec menu • home • municipalities • operations • governance • structure • document-, • local programming • meetings • agenda • committees • cable operators • questions & complaints < updates 2010/05/12 - updated committees page. 2010/02/24 - updated municipalities page. 2010/02/24 - updated dates on our meetings page. 2010/02/24 - added minutes from the commission meeting. 2010 Light Resc,rved Ramsey/Washington Counties Suburban Cable Com ossion WELCOME! Cable Television Franchising Authority for the Minnesota Cities of Birchwood Village, Dellwood, Grant, Lake Elmo, Mahtomedi, Maplewood, North St. Paul, Oakdale, White Bear Lake, Willernie, and Vadnais Heights, and White Bear Township, Established 1984. 2010 HOMETOWN VIDEO AWARDS RESULTS RWSCC is pleased to announce that our organization has won a Hometown Video Award in the category of Overall Excellence in Combined P. E. or G. Access Budget $650,001 or more! Also awarded: — Local Image: 2009 MN Governor's Fishing Opener (Community Events - Professional) — Suprised by Autism (Informational Feature - Professional) — Local Image - October (Magazine Shows - Professional) Join us in celebrating this prestigious achievement! (More details) MISSION The Ramsey/Washington Counties Suburban Cable Commission ("Cable Commission"), was established in 1981 by twelve municipalities located in the northeastern suburbs of the Twin Cities to administer local cable franchises. Its mission is to: • Monitor the operation and activities of cable communications and the cable system serving these municipalities • Provide coordination of administration, enforcement, and renewal of the cable franchises of these municipalities • Promote, coordinate, administer and develop community cable television programming • And conduct such other authorized activities to insure equitable and reasonable rates and service levels for the citizens of these municipalities. quick jump: rwcscc I scc I gtr: J rwt" 18 I tv1.9 Minn-?sta. EJSk phone: 651,77'.7:4 fax: 651.";79iin 24.:( YASt CEyunty E' ?riWhr.,2 http://www.rwcable.corn/ 3/11/2011 RWCSCC Ramsey/Washington Counties Suburban Cable Commission rwcable.com Page 2 of ck OUR COMMUNITY'S CHANNELS Channel 14 Channel 15 Channel 16 Channel 18 Channel 19 Channel 95 7.xv j-f -"Votattwo Religious Public Government NASA/Global On Location RWSCC TV Guide Access Access Access Programming Events Channel quick jump: rwcscc jscc. I gtr 1 rwtv I tvig I RVS:e 7;31 Right Peserved Eli.779.?990 ?46c, Cclinr7,/ how') r of Use : P(Azcy Lak, 5S1.1 USA f7),77(J,714 http://www.rwcable.com/ 3/11/2011 CITY OF 1 LAKE ELMO MAYOR & COUNCILU CA DO \I AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 3-15-11 REGULAR ITEM #: 9 MOTION: Resolution No. 2011-010 2011 Street and Water Quality Improvements — Approve Plans and Specifications and Order the Advertisement for Bid Ryan Stempski, Assistant City Engineer Bruce A. Messelt, City Adrninistrato Jack Griffin, City Engineer Mike Bouthilet, Public Works Director Tom Bouthilet, Finance Director SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve the Plans and Specifications for the 2011 Street and Water Quality Improvements and order the advertisement for bid. The recommended motion to act on this is as follows: SUGGESTED MOTION: "Move to approve Resolution No. 2011-010, Approving the Plans and Specifications for the 2011 Street and Water Quality Improvements and Ordering the Advertisement for Bids." BACKGROUND INFORMATION: At the December 7th, 2010, City Council Meeting, the Council authorized the preparation of Plans and Specifications for the 2011 Street and Water Quality Improvements, which included Tartan Meadows and David Nelson Estates. At the February 1, 2011, City Council Meeting, Council authorized the preparation of Plans and Specifications for 50th Street and Kimbro Avenue, which were added to the 2011 Street and Water Quality Improvements. The two projects were combined to take advantage of economies of scale when bidding the street improvements in 2011. STAFF REPORT: TKDA has completed the Plans and Specifications for the 2011 Street and Water Quality Improvements including the residential streets in the David Nelson Estates, Tartan Meadows, and 50th Street and Kimbro Avenue. The proposed improvements remain consistent with what was presented in the Feasibility Reports on these projects. — page 1 -- City Council Meeting March 15, 2011 y 2011 Sire , 2Water Quality Improvements - Approve Plans and Specifications and Order the Ad for Bid Regular Agenda Item # 9 TKDA will present a brief summary of the final Plans together with an updated estimate of project cost. The detailed Plans and Specifications are available for review at City Hall. Staff is seeking approval to advertise the project for competitive bids, with a bid date set for April 12, 2011. The tabulated Bids will be presented to Council for award on April 19, 2011. WATER OUALITY IMPROVEMENTS: There are currently 4 executed maintenance agreements to install rain gardens within the boulevard on this project. Approximately 8 additional properties have expressed interest and will be meeting with the Washington Conservation District (WCD) to finalize their position. This plan will include the coordination and curb cuts for the rain gardens. Grading, seeding, mulching, and planting will be completed under separate contract led by the WCD. At the January 23, 2011, Valley Branch Watershed District (VBWD) Board Meeting, the City of Lake Elmo received approval of the VBWD Community Grant and will receive 50% reimbursement, up to $17,000 for these water quality improvements. Other measures to reduce runoff include narrowing streets in the David Nelson Estates and Tartan Meadows Neighborhoods. Flared end sections and culverts will be cleaned and graded to drain where it is necessary on the project. The proposed improvements will pave 506 Street and Kimbro Avenue, which is currently a gravel surface. The new bituminous surface will help eliminate gravel and sediment running off the street surface, STAFF RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve Resolution No. 2011-010, Approving the Plans and Specifications for the 2011 Street and Water Quality Improvements and Ordering the Advertisement for Bids by undertaking the following action: "Move to approve Resolution No. 2011-010, Approving the Plans and Specifications for the 2011 Street and Water Quality Improvements and Ordering the Advertisement Or Bids. Alternatively, the City Council does have the authority to table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion or resolution prior to taking action, If the later action is taken, the suggested motion would be as follows: "Move to approve Resolution No. 2011-010, Approving the Plans and Specifications for the 2011 Street and Water Quality Improvements and Ordering the Advertisement for Bids, [as amended at tonight's meeting]." City Council Meeting March 15, 2011 ATTACHMENTS: 1. Resolution No. 2011-010 2. Project Schedule 2011 Street & Water Quality Improvements - Approve Plans and Specifications and Order the Ad for Bid Regular Agenda Item # 9 SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... . ...... ....... ................... ......... ........ City Administrator Report/Presentation.. ...... ..................... ..... .....,.......... ...... .............., City Engineer Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-010 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2011 STREET AND WATER QUALITY IMPROVEMENTS WHEREAS, pursuant to resolutions passed by the council, TKDA was directed to prepare plans and specifications fbr the 2011 Street and Water Quality Improvements in accordance with the 2011 Street and Water Quality Improvements Feasibility Report approved November 16, 2010; AND WHEREAS, pursuant to resolutions passed by the council, TKDA was directed to include 50th Street and Kimbro Avenue to the plans and specifications in accordance with the 50th Street and Kimbro Avenue Street Improvements Feasibility Report approved January 4, 2011; AND WHEREAS, TKDA has completed the plans and specifications for these improvements and has presented them to the City Council for approval on March 15, 2011; NOW, THEREFORE, BE IT RESOLVED, Such plans and specifications, a copy of which is on file at Lake Elmo City Hall and made apart- hereof are hereby approved 2, The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement fbr bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. Date: Marc 15, 2011 CITY OF LAKE ELMO By: ATTEST: Bruce A. Messelt City Administrator Dean A. Johnston Mayor Resolution No. 2011-010 CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on 15th day of March 2011, as shown by the minutes of said meeting in my possession, Sharon Lumby City Clerk (Seal) Resolution No, 2011-010 2 CITY OF LAKE ELMO 2011 STREET AND WATER QUALITY IMPROVEMENTS PROPOSED PROJECT SCHEDULE September 21, 2010 November 16, 2010 December 7, 2010 March 15, 2011 March 17, 2011 April 12, 2011 April 19, 2011 April 22, 2011 May 6, 2011 May 16, 2011 May 17, 2011 September 23, 2011 Council orders TKDA to prepare a Feasibility Report Presentation of Feasibility Report. Council passes resolution receiving Report and calling for Hearing on Improvements Public Improvement Hearing, Council passes resolution ordering Improvement and preparation of Plans Presentation of Plans and Specifications. Council Approves Plans and Specifications and Orders Advertisement for Bids Placement of Advertisement for Bids • Oakdale -Lake Elmo Review Pub, on March 23 & March 30 • Finance and Commerce — Publication on March 18 • Quest CON — Publication on March 17 Receive Contractor bids/review and prepare preliminary assessment roll City Council accepts bids and awards Contract, Process and send out Contract Documents. Receipt of Contractor's Bonds/Legal Review and Issue Notice to Proceed. Conduct Pre -Construction Meeting. Contractor begins work. Final Completion of Work OUN COMMUNI A TION DATE: 3/15/2011 REGULAR ITEM 10 MOTION: Resolution No. 2011-011 AGENDA ITEM: Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street - Approve Plans and Specifications and Order the Advertisement for Bid SUBMITTED BY: THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Tom Bouthilet, Finance Director Ryan Stempski, Assistant City Engineer SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve Plans and Specifications and order the advertisement for bid for the Lake Elmo Avenue Infrastructure Project from 1-94 to 30th Street. Per Council direction, the project now includes an add/alternate bid option to construct gravity trunk sewer in lieu of forcemain for portions of the project south of 10th Street. The recommended motion to act on is as follows: SUGGESTED "Move to approve Resolution No. 2011-011, Approving the Plans and MOTION: Specifications for the Lake Elmo Avenue Trunk Sewer Infrastructure Project I-94 to 30th Street and Ordering the Advertisement for Bids. BACKGROUND INFORMATION: TKDA has completed the Plans and Specifications for the Lake Elmo Avenue Infrastructure Project from 1-94 to 30th Street. The project includes a base bid for a forcemain only design and an addlalternate bid for trunk gravity sewer in lieu of forcemain south of 10th Street. The detailed Plans and Specifications are available for review at City Hall. The Engineer's post -design estimate of total project costs will be presented at the Council meeting. The base bid design includes a trunk sanitary sewer forcemain along the entire project corridor, connecting the proposed Village Area Lift Station to the MCES Meter Station (located near Hudson Boulevard and Lake Elmo Avenue). The project plans have been designed with the Village Area Lift Station located near Lisbon Avenue and 30th Street on a site previously presented to the Council as Site No. 3, located outside of and to the east of Reid Park. -- page 1 -- City Council Meeting March 15, 2011 Lake Elmo Ave Infrastructu.Project 1-94 to 30th St - Approve Plans & Specifications and Order the Ad for Bids Regular Agenda Item # 10 At the December 7, 2010, City Council Meeting, the Council directed Staff to prepare plans and specifications to incorporate a trunk gravity sewer option for south of 10th Street as an add/alternate bid option for the project. This option would require a higher initial capital investment by the City; however the overall sewer system build -out would be less expensive. The add/alternate trunk gravity sewer design includes 30-inch and 27-inch diameter gravity pipe from the MCES Meter Station to Lake Elmo Avenue at the southwest corner of the Cimarron development, thereby eliminating just under 3,500 feet of redundant pipe (see attached Location Map), The route of the trunk gravity line follows the sewer shed boundaries in a manner to maximize future service area at the least cost. The layout also intentionally follows existing property boundaries, where appropriate, to minimize interference with future development patterns. Permanent and temporary easement requirements have been identified for the add/alternate trunk gravity option and easement agreements, exhibits, and legal descriptions are being prepared. Property owners have cooperated throughout the design process. Formal acquisition meetings with the property owners are being initiated. STAFF REPORT: Should the Council order the advertisement for bids at tonight's meeting, Contractor bids would be received on April 19, 2011. The base bid and add/alternate bid would be presented for Council consideration at the May 3rd City Council Meeting. Once bids are received, the contract documents will allow for the bids to be retained by the City for a period of 60 days, before the City must either award the project or reject all bids. If the project is awarded at the May 3rd City Council Meeting, construction work could begin late May to early June (pending easement acquisition) and would be substantially completed in November 2011 (per the attached Project Schedule). STAFF RECOMMENDATION: Based upon the above information and previous Council direction, it is recommended that the City Council approve Resolution No. 2011-010, Approving the Plans and Specifications for the Lake Elmo Avenue Infrastructure Project 1-94 to 30th Street and Ordering the Advertisement for Bids by undertaking the following action: "Move to approve Resolution No. 2011-011, Approving the Plans and Specifications for the Lake Elmo Avenue Infrastructure Project I-94 to 30th Street and Ordering the Advertisement for Bids." Alternatively, the City Council does have the authority to table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion or resolution prior to taking action. If the later action is taken, the suggested motion would be as follows: -- page 2 -- City Council Meeting March 15, 2011 Lake Elmo Ave Infrastructure eroject 1-94 to 30th St - Approve Plans & Specifications and Order the Ad for Bids Regular Agenda Item # 10 "Move to approve Resolution No. 2011-011, Approving the Plans and Specifications for the Lake Elmo Avenue Infrastructure Project I-94 to 30th Street and Ordering the Advertisement for Bids, [as amended at tonight's meeting]." ATTACHMENTS: (3) 1. Resolution No. 2011-011 2. Location Map 3. Project Schedule SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation ....... ..... ....... ......................,....., ............. City Engineer Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion ............ ........... ..... . ........ ..... ..... .......... Mayor & City Council Discussion „ „..,....,..... ..... „ ............. „........ ....... .......... ....... Mayor & City Council Action on Motion Mayor Facilitates -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-011 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE LAKE ELMO AVENUE INFRASTRUCTURE PROJECT 1-94 TO 30TH STREET WHEREAS, pursuant to resolutions passed by the council, TKDA was directed to prepare plans and spect ications fOr the Lake Elmo Avenue Infrastructure Project 1-94 to 301h Street, AND WHEREAS, TKDA has completed the design for an alternate bid to include gravity sewer south of 10th Street; AND WHEREAS, TKDA has completed the plans and specifications for these improvements and has presented them to the City Council for approval on March 15, 2011; NOW, THEREFORE, BE IT RESOLVED, . Such plans and specifications, a copy of which is on file at Lake Elmo City Hall and made a part hereof are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement ,fbr bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to he clone, and shall state that sealed bids provided w the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City of Lake Elmo in an ainount not less than 5°/ of the amount o such bid will be considered. Date: March 15, 2011 CITY OF LAKE ELMO By: ATTEST: Bruce A. Messelt City Administrator Dean A. Johnston Mayor Resolution No. 2011-011 CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting thereof held on 15th day of March 2011, as shown by the minutes of said meeting in my possession. Sharon Lumby City Clerk (S e al) Resolution No. 201 1-011 2 STILL,VArER EL1M14 22 :., E ,11)1,1,?. -J I//,. fEZ egiAN idig6/geeete, iggele Regeg..101 ;i 1 AA 14 23 geggeeee Age P: Base Bid - Forcemain Only: 35 144/ PETDEON BLVD Legend Base Bid - Forcemain Only Alternate Bid - Gravity Sewer South of lOth Street 1 NO. ELMO Smel AgTO Selee' z 14. 4.4 z INV 32geD 571g 41.1131P :3 t3307415 17 144 z (IRTE,V 314 s.01 CI h 25 1474157114 ! egailEs TF le _EOM . , 350 STREET PL 12141sr N (1414 MERI14+31 leg ETV PAPA 1134) 'Vest To wnshi AlternateBid - Gravity 11 'Sewer South of 10th St •i \-1MCES Meter Station LOCATION MAP City Hall 17.17.514 Public Works Sulldlou =7" Fire Stellonn Parcels Subdivisions City Parks Golf Course Lake Elmo Regional Park Reserve ookc,e Ota Mop Duet March 2011 Cleated By CITY OF LAKE ELMO LAKE ELMO TRUNK SANITARY SEWER EXTENSION PROJECT 1-94 TO 30TH STREET PROPOSED PROJECT SCHEDULE August 17, 2010 December 7, 2010 March 15, 2011 March 17, 2011 Council approves lift station location and authorizes TKDA to complete final design. Council directs staff to prepare plans and specifications, work with property owners and acquire easements to incorporate an add/alternate bid option for gravity sewer south of 10th street. Presentation of Plans and Specifications to the City Council. Council approves Plans and Specifications and orders Advertisement for Bids Placement of Advertisement for Bids • Oakdale -Lake Elmo Review — Pub. on March 23 & March 30 • Finance and Commerce — Publication on March 18 • Quest CDN — Publication on March 17 April 19, 2011 Receive Contractor bids May 3, 2011 City Council accepts bids and awards Contract May 5, 2011 Process and send out Contract Documents May 19, 2011 Receipt of Contractor's Bonds/Legal Review and Issue Notice to Proceed May 23, 2011 Conduct Pre -construction Meeting May 30, 2011 Contractor begins work October 1, 2011 Substantial Completion of Sewer Pipe Construction (Including Restoration) November 15, 2011 Substantial Completion of Lift Station Construction December 15, 2011 Final Completion