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09-06-2011 CCMP
City of Lake Elmo City Council Workshop 3800 Laverne Avenue North Lake Elmo, MN 55042 September 6, 2011 6:00 p.m. —7:00 p.m. (1?) Proposed Agenda* Ag.enda . 2012 Budget Discussion with City Department Heads 2. Adjourn City of Lake Elmo Preliminary 2012 Budget Notes September 6, 2011 Modifications to Budget: The previous preliminary 2012 General Fund budget (as presented on 08/30/11) exhibited a shortfall (revenues less expenditures) of $22,082. The attached preliminary 2012 budget closed this shortfall with the following modifications: Modifications to 2012 PreliminaryBudget of 08/30/11: Preliminary Budget Shortfall (22,082) Removal of 2% COLA 18,080 Adjust health insurance increase from 3.0% to 7.5% (6,525) Planning and Zoning adjustments 5,400 Fire Relief contribution adjustment to $0 7,175 Animal Control adjustment 5,100 Tree Program adjustment 6,000 Increase of capital transfers out (12,000) Miscellaneous Revenue adjustment (1,148) Net Modifications 22,082 Revised Budget Shortfall 0 Tax Levy Scenarios: Scenario C: Maintain 2011 total General Fund property tax levy for 2012 This scenario is currently used in the provided preliminary General Fund revenue budget (General Fund fiat levy at $2,484,903) Scenario CI: Same as Scenario C, but adds back 2% COLA Adding back a 2% personnel wages cost of living adjustment increases the General Fund levy requirement by $18,080 • Scenario C2: Same as Scenario C. but adds Fire Department modifications Adding Fire Department net recommended modifications increases the General Fund levy requirement by $19,444 ($14,952 volunteer personnel, and $4,492 operational costs) Scenario C3: Same as Scenario C, but adds debt levy for a Fire Truck Financing an approximate $600,000 fire truck with G.O. equipment certificates of indebtedness over ten years would increase the debt service fund levies by an estimated $75,000 per year Scenario C4: Same as Scenario C. but adds Library levy Using Washington County's 2011 library operating levy amount applied to Lake Elmo property owners would increase the City's overall levy requirement by $260,078 City of Lake Elmo 2012 Property Tax Levy Scenarios Summary Scenario C: Maintain 2011 toiai General Fund property tax levy for 2012 Scenario Cl: Maintain 2011 total General Fund property tax levy for 2012, PLUS 2% COLA ($18,080) Scenario C2: Maintain 2011 total General Fund property tax levy for 2012, PLUS FIRE BUDGET MODIFICATIONS ($19,444) Scenario C3: Maintain 2011 total General Fund property tax levy for 2012, PLUS FIRE TRUCK DEBT LEVY ($75,000) Scenario C4: Maintain 2011 total General Fund property lax levy for 2012, PLUS LIBRARY LEVY ($260,07B) Scenario Scenario Scenario Scenario Scenario C Cl C2 C3 C4 Actual Hypothetical Hypothetical Hypothetical Hypothetical Hypothetical Pay Pay Pay Pay Pay Pay 2011 2012 2012 2012 2012 2012 Property Tax Information: Estimated Market Value & Tax Capacity Change (Taxable) N/A -10.2% -10.2% -10.2% -10.2% •10.2% General Fund Levy 2,484,003 2,484,903 2,502,983 2,504,347 2,484,903 2,484,903 %Change N/A 0.0% 0.7% 0.8% 0.0% 0.0% Debt Service Levies 304,655 410,036 410,036 410,036 485,036 410,036 % Change N/A 34.6% 34,6% 34.6% 59.2% 34.6% Ubrary Levy 0 0 0 0 0 260,078 % Change N/A N/A N/A N/A NIA N/A Total Levy 2,789,559 2,894,939 2,913,018 2,914,383 2,969,939 3,155,017 %Change N/A 3.8% 4.4% 4.5% 6,5% 13.1% City Local Tax Capacity Rate % Change Estimated Property Taxes: $300,000 Home With No Market Value Change % Change $300,000 Home Wth 10,2% Market Value Decrease % Change 21.832% 25.270% 25.436% 25.449% 25.961% 27.668% N/A 15.7% 16.5% 16.6% 18.8% 26.7% 626 732 737 736 752 802 N/A 17.0% 17.8% 17.8% 20.2% 28.1% 626 648 652 653 868 709 N/A 3.5% 4.2% 4.2% 6.3% 13.3% City of Lake Elmo 2012 Proposed Property Tax Scenario Residential Homesteads SCENARIO C Maintain 2011 Total General Fund Property Tax Lew for 2012 2011 2012 Change Tax Rate; Flat 21.832% 25.2709,0 15.7% Total General Fund Levv: * Variable $2,484,903 $2,484,903 $0 Debt Service Levies: Variable $304,656 $410,036 $105,380 Library Lew; Variable $0 $0 $0 Total Lew: Variable $2,789,559 $2,894,939 $106,380 2011 CITY PROPERTY TAXES Market Value City Local Market Value City Market Homestead Tax Tax Capacity Homestead Property Value Exclusion Capacity Rate Credit Taxes 2011 2011 2011 Pay 2011 2011 2011 $100,000 N/A $1,000 21.832% ($80) $138 $300,000 N/A $3,000 21.832% ($29) $626 $500,000 N/A $5,000 21.832% $0 $1,092 $700,000 N/A $7,500 21,832% $0 $1,637 2012 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Market Market Value City Local Market Value City Property Percentage Value Homestead Tax Tax Capacity Homestead Property Taxes Tax 2012 Exclusion Capacity Rate Credit Taxes Increase ' Increase NO CHANGE 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $100,000 ($28,200) 5718 25.270% N/A $181 $43 31.2% $300,000 ($10,200) $2,898 25,270% N/A $732 $106 17.0% $500,000 $0 $5,000 25.270% N/A $1,263 $172 15.7% $700,000 $0 $7,500 25.270% N/A $1,895 $258 15.7% 2012 CITY PROPERTY TAXES (WITH 10.2% MARKET VALUE DECREASE) Market Value Market Value City Local Market Value City Property Percentage 2012 Homestead Tax Tax Capacity Homestead Property Taxes Tax DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase -10.2% 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $89,800 ($29,200) $606 25.270% N/A $153 $15 10 I% $269,400 ($13,000) $2,664 25.270% N/A $648 $22 3.5% $449,000 $0 $4,490 25.270% N/A $1,135 $43 3.9% $628,600 $0 $6,608 25.270% NIA $1,670 $32 2.0% ' 2011 total General Fund levy Included levies for 2010/2011 MVHC Unallotments/Cuts Tax Rate: Total General Fund Levv: " Debt Service Levies: Library LevY: Total Levy: 2011 CITY PROPERTY TAXES City of Lake Elmo 2012 Proposed Properly Tex Scenario Residential Homesteads SCENARIOCI Maintain 2011 Total General Fund Property Tax Levy for 2012, PLUS 2% COLA 2011 2012 Change Flat 21,832% 25.436% 16.5% Variable $2,484,903 $2,502.98S iNgra41047-,1*t::OWZ,TR: Variable $304,656 $410,036 $105,380 Variable $0 $0 $0. Variable $2,789,569 $2,913,019 $123,450 Market Value City Local Market Value City Market Homestead Tax Tax Capacity Homestead Property Value Exclusion Capacity Rate Credit Taxes 2011 2011 2011 PEW 2011 2011 2011 . $100,000 N/A $1,000 21.832% ($80) $138 - $300,000 N/A $3,000 21,832% ($29) $526 $500,000 N/A $5,000 21.832% $0 $1,092 $700,000 N/A $7,500 21.832% $0 $1,637 2012 CITY PROPERTY TAXES /WITH NO MARKET VALUE CHANGE1 Market Market Value City Local Market Value City Property Percentage Value Homestead Tax Tax Capacity Homestead Property Taxes Tax 2012 Exclusion Capacity Rate Credit Taxes Increase Increase NO CHAIVGE 2012 2012 Pay 2012 2012 2012 (Decrease) . (Decrease) $100,000 ($28,200) $718 25.436% N/A $183 $44 32.0% $300,000 ($10,200) $2,898 25.436% N/A $737 $111 17.8% $500,000 $0 $5,000 25.436% N/A $1,272 $180 16.5% $700,000 $0 $7,500 25.436% N/A $1,908 $270 16.50/0 2012 CITY PROPERTY TAXES (WITH 10.2% MARKET VALUE DECREASEI Markel Value Market Value City Local Market ValUe City Property Percentage 2012 Homestead Tax Tax Capacity Homestead Property Taxes Tax DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase -10.2% 2012 2012 Pay 2012 2012 . 2012 (Decrease) (Decrease) $89,800 ($29,200) $605 25.436% N/A $154 $16 11.4% $269,400 ($13,000) $2,564 25.436% NIA $652 $26 4.2% $449,000 $D $4,490 25.436% N/A $1,142 $50 4.6% $628,600 $0 $5,608 25,436% N/A $1,081 $43 2.716 * 2011 total General Fund levy Included levies for 2010/2011 MVHC Unallotments/Cuts City of Lake Elmo 2012 Proposed Property Tax Scenario Residential Homesteads SCENARIO C2 Maintain 2011 Total General Fund Property Tax Levy for 2012, PLUS FIRE BUDGET MODIFICATIONS 2011 2012 Change Tax Rate: Flat 21.832% 25.449% 16.6% Total General Fund Lew: " Variable $2,484,903 $2,504.347 Hirang-InAtike.43,44,faitti4iiiligatganta Debt Service Levies: Variable $304,656 $410,036 $105,380 Library Lew: Variable $0 $0 $0 Total Lem Variable $2,789,559 $2,914,383 $124,824 2011 CITY PROPERTY TAXES Market Value City Local Market Value City Market Homestead Tax Tax Capacity Homestead Property Value Exclusion Capacity Rate Credit Taxes 2011 2011 2011 Pay 2011 2011 2011 $100,000 N/A $1,000 21,832% ($50) $138 $300,000 N/A $3,000 21,832% ($29) $626 $500,000 N/A $5,000 21,832% $0 $1,092 $700,000 N/A $7,500 21.832% $0 $1,637 2012 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGEI Market Market Value City Local Market Value City Property Percentage Value Homestead Tax Tax Capacity Homestead Property Taxes Tax 2012 Exclusion Capacity Rate Credit Taxes increase Increase NO CHANGE 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $100,000 ($28,200) $718 25,449% N/A $183 $44 32.1% $300,000 ($10,200) $2,898 25.449% N/A n $738 $112 17.8% $500,000 $0 $5,000 25.449% N/A $1,272 $181 16.6% $700,000 $0 $7,500 25.449% N/A $1,909 $271 16.6% 2012 CITY PROPERTY TAXES (WITH 10.2% MARKET VALUE DECREASEL Market Value Market Value City Local Market Value City Property Percentage 2012 Homestead Tax Tax Capacity Homestead Property Taxes Tax DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase -10.2% 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $89,800 ($29,200) $606 25.449% N/A $154 $16 11.5% $269,400 ($13,000) $2,564 25.449% N/A $653 $27 4.2% $449,000 $0 $4,490 25,449% N/A $1,143 $51 4.7% $628,600 $0 56,605 25.449% N/A $1,682 $44 2.7% 2011 total General Fund levy Included levies for 2010/2011 MVHC Unallotments/Cuts Tax Rate: Total General Fund Lew: " Debt Service Levies: Library Lew:. Total Lew: 2011 CITY PROPERTY TAXES City of Lake Elmo 2012 Proposed Property Tax Scenario Residential Homesteads SCENARIO C3 Maintain 2011 Total General Fund Property Tax Levy for 2012, PLUS FIRE TRUCK DEBT LEVY 2011 2012 Change Flat 21,832% 25.961% 18.9% Variable $2,484,903 $2,484,9D3 $0 Variable $304,656 $485,036 rW4l"L'Ol'filik#C,Aicgii40,,,o-OhkifiRiii6f 44:R.:-!--r,'7, Variable $0 $0 $0 Variable $2,769,559 $2,969,939 $180,300 Market Value City Local Market Value City Market Homestead Tax Tax Capacity Homestead Property Value Exclusion Capacity Rate Credit Taxes 2011 2011 2011 Pay 2011 • 2011 2011 $100,000 N/A $1,000 21.832% ($80) $138 $300,0D0 NIA $3,D00 21.832% ($29) $626 $500,000 NIA $5,000 21,832% $0 $1,092 $700,00D N/A $7,500 21,832% $0 $1,637 2012 CITY PROPERTY TAXES /WITH NO MARKET VALUE CHANGE1 Market Market Value City Local Market Value City Property Percentage Value Homestead Tax Tax Capacity Homeatead Property Taxes 'Tax 2012 Exclusion Capacity Rate Credit Taxes Increase Increase NO CHANGE 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $100,000 ($28,200) $718 25.961% NIA 81136 $48 34.8% $300,00D ($10,200) $2,898 25.961% NIA $752 $126 20.2% $500,000 $0 $5,000 25.961% NIA $1,298 $206 18.9% $700,000 $D $7,500 25,961% N/A $1,947 $310 18.9% 2012 CITY PROPERTY TAXES (WITH 10.2% MARKET VALUE DECREASE) Market Value Market Value City Local Market Value City Property Percentage 2012 Homestead Tax Tax Capacity Homestead Property Taxes Tax DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase -10.2% 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) 889,800 ($29,200) $606 25.961% N/A $157 $19 13.7% $269,400 ($13,000) $2,664 25.961% N/A $666 $449,000 $0 $4,490 25.961% N/A $1,166 $74 6.8% $628,600 $0 $6,608 25,961% NIA $1,716 $78 4.8% * 2011 total General Fund levy Included levies for 2010/2011 MVHC Unallotments/Cuts City of Lake Elmo 2012 Proposed Property Tax Scenario Residential Homesteads SCENARIO C4 _�........_..w,....w_ .,..�.._......�,.._..� Maintain 20Ge neral .,....,.._,�.�.,.....,.._.�.....�...............��._.�,__,..._...__�......-.._.. W�...w...._...�..�,.��.. 1'# Total General Fund Prone Tax Le for 2fl12, PLUS LIBRARY LEVY 2011 2012 Tax Rate: Flat 21.832% 27.668°/ Total General Fund Lew_' Variable $2,484,903 $2,484,903 Debt Service Levies: Variable $304,656 $410,036 Library Levy: Variable $0 $260,078 Total Lew: Variable $2,789,559 $3,155,017 2011 CITY PROPERTY TAXES Change 26.7% $0 $105,380 $260,078 County 2011 Library operating levy $365,458 Market Value City Local Market Value City Market Homestead Tax Tax Capacity Homestead Property Value Exclusion Capacity Rate Credit Taxes 2011 2011 2011 Pay2011 2011 2011 $100,000 N/A $1,000 21.832% ($80) $138 $300,000 N/A $3,000 21.832% ($29) $626 $500,000 N/A $5,000 21,832% SO $1,092 $700,000 N/A $7,500 21.832% $0 $1,637 2012 CITY PROPERTY TAXES IWITH NO MARKET VALUE CHANGE) Markel Market Value City Local Market Value City Property Percentage Value Homestead Tax Tax Capacity Homestead Property Taxes Tax 2012 Exclusion Capacity Rate Credit Taxes Increase Increase NO CHANGE 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $100,000 ($28,200) $718 27.668% N/A $199 $60 43.6% $300,000 ($10,200) $2,898 27.668% N/A $802 $176 28.1% $500,000 $0 $5.000 27.668% N/A $1,383 $292 26.7% $700,000 SO 57,500 27.668% N/A $2,075 $438 26.7% 2012 CITY PROPERTY TAXES (WITH 10.2% MARKET VALUE DECREASE) Market Value Market Value City Local Market Value City Property Percentage 2012 Homestead Tax Tax Capacity Homestead Property Taxes Tax DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase -10.2% 2012 2012 Pay 2012 2012 2012 (Decrease) (Decrease) $89,800 ($29,200) $606 27.668% N/A $168 $29 21.2% $269,400 ($13,000) $2,564 27.668% N/A $709 $83 13.3% $449,000 $0 $4,490 27.668% N/A $1,242 $151 13.8% $628,600 $0 $6,608 27.668% N/A $1,828 $191 11,7% ' 2011 total General Fund levy Included levies for 2010/2011 MVHC Unallotments/Cuts City of Lake Elmo Budget 2012 2010 Description Budget GENERAL FUND SUMMARY Revenues by Classification 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31(111 Budget Change Property Taxes/FranchlseFees $2,427,971 $2,407,152 $2,493,485 $1,299,069 $2,530,403 1,5% Licenses and Permits $157,700 $261,449 $167,960 $141,000 $181,100 7,8% Intergovernmental $126,250 $155,293 $126,249 $112,381 $133,249 5.5% Charges for Services $7,900 $13,974 $10,400 $11,658 $10,850 4.3% Fines $52,000 $68,897 ' $52,000 $34,988 $53,000 1.9% Other $77,130 • $85,043 $69,129 $11,537 $41,852 -39.5% Total Revenues $2,849,011 $2,991,807 $2,919,223 $1,610,733 $2,950,454 1.1% Other Financing Sources Transfers In $0 $0 $0 $0 $0 N/A Total Other Financing Sources $0 $0 $0 $0 $0 N/A Total Revenues and Other Financing Sources $2,849,011 $2,991,807 $2,919,223 $1,610,733 $2,950,454 1.1 % Expenditures by Program General Government $970,020 $921,590 $972,119 $571,991 $970,214 -0,2% Public Safety $1,069,704 $1,064,174 $1,070,422 $259,078 51.,098,444 2.616 Public Works $499,333 $473,295 $501,439 $262,165 $485,582 -3.2% Culture & Recreation $191,104 $155,547 $193,243 $85,395 $184,214 -4,7% Total Expenditures Other Financing Uses Transfers Out $118,850 $126,850 $182,000 $174,000 $212,000 16.5% Total Other Financing Uses $118,850 $126,850 $182,000 $174,000 $212,000 $0 Total Expenditures and Other Financing Uses $2,849,011 $2,741,457 $2,919,223 $1,352,630 $2,950,454 1.1% Net Change in Fund Balance $0 $250,350 $0 $258,103 $0 N/A General Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance $2,730,161 $2,614,607 $2,737,223 $1,178,630 $2,738,454 0,0% $2,435,810 $2,435,810 $2,686,160 $2,686,160 $2,686,180 0,0% $0 $250,350 $0 $255,103 $0 N/A Fund Balance, Ending of Year $2,435,810 $2,686,160 $2,686,160 $2,944,263 $2,686,160 0.0 /° City of Lake Elmo Budget 2012 Account Number GENERAL FUND Revenues Properly Taxes/Franchise Fees 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31020 101 -000-0000-31030 101-000-0000-31040 101-000-0000-31910 101-000-0000-33620 101-000-0000-33622 Description Current Ad Valorem Taxes 2008 MVHC Unallotment Recovery 2009 MVHC Unalraiment Recovery 2010 MVHC Cut Recovery 2011 MVHC Cut Recovery MVHC State Unallotment/Cut Delinquent Ad Valorem Taxes Mobile Horne Tax Fiscal Disparities Penalty 8 Interest on Taxes Gravel Tax Cable Franchise Revenue Total Property Taxes/Franchise Fees Licenses and Permits 101-000-0000-32110 101-000-0000-32180 101-000-0000-32181 101-000-0000-32103 101-000-0000-32104 101-000-0000-32219 101-000-0000-32220 101-000-0000-32230 101-000-0000-32231 101-000-0000-32240 101 -000-0000-32250 101-000-0000-32260 101-000-0000-34104 Liquor License Wastehauler License General Contractor License Heating Contractor License Biacktopping Contractor License Building Permits Heating Permits Plumbing Permits Sewer Permits Animal License UtUdy Permits Burning Permit Plan Check Fees Total Licenses and Permds Intergovernmental 101-000-0000-33402 101-000-0000-33418 101-000-0000-33420 101-000-0000-33422 101-000-0000-33426 101-000-0000-33621 Total Intergovernmental Charges for Services 101-000-0000-34103 101-000-0000-34105 101-000-0000-34107 101-000-0000-34109 1C1 -000-0000-34111 Homestead Credit Aid MSA - Maintenance State Fire Aid PERA Aid Miscellaneous State Grants Recycling Grant Zoning 8 Subdivision Fees Sale of Copies. Books. Maps Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Fines 101-000-0000-35100 Fines Total Fines Other 101-000-0000-36200 101-000-0000-36210 101-000-0000-36230 Miscellaneous Revenue Interest Earnings Donations Total Other Total Revenues Other Financing Sources 1C1 -000-0000-39200 Transfer In Total Other Financing Sources Total Revenues and Other Financing Sources 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/111 2012 Preliminary Budget 2011 to 2012 Change $2,360,790 $2,122,403 $2,409,567 61,169,260 $2,404,903 3.166 $19,365 50 $0 SO SO N/A $35,475 SO $0 $0 $0 N/A $0 50 S37,518 $0 SO -100 0% $0 $0 $37,518 $0 $0 -100,0% ($33,759) SO ($37,518) $0 $0 N/A $0 $65,911 $0 $6,917 SO NIA $8,000 $8,596 $8.000 62.501 $8,000 0.0% SO $169.645 $0 $81,205 $0 N/A $0 $4,790 $0 ($526) $0 N/A $3,100 $439 $3.100 5818 $1,000 -67 7% $35,000 $35,367 535 000 $38,894 636.500 4.3% $2,427.971 $2,407.152 S2,493,465 $1,299,069 $2,530,403 1.5% $7,200 $9,875 $7,200 $1,725 58,000 11,1% 51.000 $230 $1,000 $0 $200 -80.0% Stem $4,925 $2,000 $1,725 $2,000 0.0% $200 $0 $100 $0 $50 -50.066 $60 $0 $60 $0 $50 -16.7% $100.000 $153,444 $110,000 $88,166 $115,000 4.5% $3,000 $10,465 $3,000 $6,460 $6,000 100.0% $3,000 $6,591 $3,000 $4,191 $3,500 16.766 $500 $561 $500 $0 $300 -40.066 $2,000 $3,073 $2,100 $1,661 $2,000 -4.8% $6,000 $14,217 $6,000 52,663 $5,000 -16.766 $1,000 $1,490 $1,000 $915 $1,000 0,0% 532,000 $56,579 $32,000 $33,294 $38,000 18 8% $157,760 $261,449 $167,960 $141,000 $181,100 7.8% $0 $7,022 $0 $0 $0 N/A $68,500 $77,347 S68,500 $83,018 $75,000 9.5% $40,D00 $36,153 $40,000 $3,00C $40,000 0 0% $2,750 $2,749 $2,749 $1,375 $2,749 0.0% SO $16,434 $0 $9,40D $0 NIA $15,000 915.588 515.000 $15,588 $15,500 3,366 S126,250 $155,293 6126,249 $112,381 $133,249 5.5% $1,000 $7,480 $4,000 $6,950 $5,500 37.5% $300 $81 5200 $103 $150 -25 ON $200 $630 5200 $190 $200 0.066 $4,000 $3,425 $4,000 $3,058 $3,000 -25.0% $2.400 $2,358 52.000 $1,357 $2,000 0.056 $7,900 $13,974 $10.400 $11,658 910,050 4.366 552,000 $68,897 $52,000 $34,988 $53,000 1,9% $52,000 568,897 852.000 $34,988 $53,000 1.9% $17,130 $17,311 $11,129 $2,137 $8,852 -20.5% $60,000 $59,710 $50,000 $0 $25,000 -50,066 SO $8.022 $8,000 $9,50C $8,000 0.0% $77,130 $55.043 969.129 $11,637 541,852 -39.5% 62,049.011 92,991.807 $2,919.223 61.610,733 $2.950,454 1,166 $0 $0 $0 SO $0 N/A $0 $0 $0 SO $0 N/A $2.649.011 $2,991,807 $2,919,223 $1,610.733 $2,950,454 1.1% City of Lake Elmo Budget 2012 Department Number Description GENERAL FUND Expenditures by Program & Department General Government 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (caraiiii) Budget Change 1110 Mayor & Council $33,992 $34,894 $33,992 $15,255 $35,392 4.1% 1320 Administration $469,515 $433,531 $474,298 $296,685 $473,209 -0.2% 1410 Elections $11,950 $9,746 $1,350 $940 $11,950 705.2% 1450 Communications $55,317 $51,676 $58,263 $21,143 $57,676 -1.0% 1520 Finance $105,876 $122,006 $108,061 $89,925 $108,205 0.1% 1910 Planning & Zoning $182,620 $176,024 $186,680 $90,650 $173,982 -6.B% 1930 Engineering Services $70,000 $57,927 $70,000 $29,164 $70,000 D.0% 1940 Clly Hall $40,750 $35,785 $39,475 $20,230 $39,800 0.8%, Total General Government $970,020 $921,590 $972.119 $571,991 $970,214 Public Safety 2100 Police $474,935 $481,243 $483,765 $0 5508,000 5.0% 2150 Prosecution $51,000 $48,549 $51,000 $23,199 $51,000 0.0% 2220 Fire $377,855 $349,764 $375,704 $179,105 $389,562 3.7% 2250 Fire Relief $57,1364 $55,081 $47,175 $0 $40,000 -15.2% 2400 Building Inspection $95,200 $111,744 $97,428 $50,587 $96,182 -1.3% 2500 Emergency Communications $0 $6,798 $2,500 $5,250 $6,000 140.0% 2700 Animal Control $12,850 $10,997 $12,850 $937 $7,700 -40.1% Total Public Safety $1,069,704 $1,064,174 $1,070,422 $259,078 $1,098,444 2.6% Public Works 3100 Public Works $306,333 $252,687 $297,939 $165,872 $290,082 -2.6% 3120 Streets 950,500 $58,568 $78,000 $28,261 $72,000 -7.7% 3125 Ice & Snow Removal $63,500 $115,833 $76,000 $42,668 $81,000 6,6% 3160 Street Lighting $24,000 $23,405 $24,000 $16,890 $24,600 2.1°/0 3200 Recycling $15,000 $7,137 $15,000 $1,329 $13,000 -13,3% 3250 Tree Program $10.000 $15,665 $10,500 $7.145 $5,000 -52.4% Total Public Works $499,333 $473,295 $501.439 $262, i 65 $485,582 -3.2%, Culture & Recreation 5200 Parks & Recreation $191,104 $155,547 $193,243 $85,395 $184,214 -4.7% Total Culture & Recreation $191.104 $155,547 $193,243 $85,395 $184,214 -4.7% Total Expenditures $2,730,161 $2,514,607 $2,737,223 $1,178,630 $2,738,454 0.0% Other Financing Uses Transfere Out 8118,850 $126,650 $182,000 $174,600 $212,000 16.5% Total Other Financing Uses $118,850 $126.850 $182,000 $174,000 $212,000 16.5% Total Expenditures and Other Financing Uses $2,849,011 $2,741,457 $2,919,223 81,352,630 $2,950,454 1.1% Expenditures by Classification Personnel Services $1,171,776 $1,051,984 $1,175,324 $606,917 $1,188,279 1,1% Supplies 8181,400 $177,297 $186,300 $78,250 $178,850 .5,085 Other Services and Charges $1,376,985 $1,355,326 $1,373,599 $493,462 $1,371,325 -0.2% Ceeltal Outlay $0 $0 $0 $0 $0 NIA. Total Expenditures $2,730,161 $2,614,607 $2,737,223 $1,178,630 $2,738,454 0.0% Transfers Out $118,850 8126,850 $182,000 $174,000 $212,000 16,5% Total Expenditures and Other Financing Uses $2,849,011_ $2,74_1.,457 $2,919,223 $1,352,630 $2,950454 1.1% City of Lake Elmo Budget 2012 Account Number 1110 Personnel Services 101-410-1110-41030 101-410-1110-41220 101-410-1110-41230 Description Mayor & Council Pad -lime Salaries FICA Contributions Medicare Contributions Total Personnel Services Olher Services and Charges 101-410-1110-43310 Mileage 101-410-1110-44300 Miscellaneous 101-410-1110-44330 Dues & Subscriptions 101-410-1110-44370 Conferences & Training Total Other Services and Charges 1110 Total Mayor & Council 2010 Budget 2010 Actual 2011 Budget 2011 Year-toiDate j07/31/111 2012 Preliminary Budget S16,435 $16,435 $16,435 06,218 $16,435 61,019 $1,019 $1,019 $509 $1,019 $238 $238 $238 $119 $238 $17,692 $17,692 $17,692 $6,846 517,692 $1,000 $479 $1,000 $0 01.000 $2,000 $3,103 $2,000 $743 $2,000 $9,800 $11,584 $9,800 63,813 611,200 $3,500 $2,036 $3,500 $1,853 $3,500 S16,300 $17,201 616,300 $6,408 617,700 533,992 $34,894 533,992 $15,255 $35,392 2011 to 2012 Change 0.0% 0,0% 0.0% 0.0% 0.0% 0.0% 14.3% 0.0% 86% 4,1% City of Lake Elmo Budget 2012 Account Number Description 1320 Administration Personnel Services 101-410-1320-41010 101-410-1320-41210 101-410-1320-41215 101-410-1320-41220 101-410-1 320-41 230 101-410-1320-41300 101-410-1320-41420 101-410-1320-41510 Full-time Salaries PERA Contribulions ICMA Employer Contribution FICA Contributions Medicare Contributions Health/Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 101.410-1320-42000 Office Supplies 101-410-1320-42030 Printed Forms Total Supplies Other Services and Charges 101-410-132043040 101-410-1320-43100 101-410-1320-43220 1D1-410-1320-43310 101-410-1320-43610 101-410-1320-44300 101-410-1320-44330 101-410-1320-44370 101-410-1320-44350 Legal Services Assessing Services Postage Mileage Insurance Miscellaneous Dues & Subscriplions Conferences & Training Staff Development Total Other Services and Charges 1320 Total Administration 2010 2010 Budget Actual 2011 2011 Year -to -Date Budget (071311111 2012 Preliminary Budget 2011 to 2012 Change $220,753 $210,522 $221,094 $116,994 $220,671 -0.2% $15,453 $7,822 $8,634 $4,510 $8,617 -0.2% $0 $6,797 $7,395 $4,117 $7,382 -0.2% $13,687 $12,863 $13,705 $7,173 $13,882 -0.2% $3,201 $3,008 $3,206 $1,678 $3,200 -0,2% $36,680 $30,374 $38,852 $19,492 $36,347 -6,0% $0 $5,216 $0 $7,148 $0 N/A $1,741 51,990 52.579 $2,141 $2,310 -10.4% $291,515 $278,804 $295,298 $165,252 $292,209 -1.0% $5,000 $3,679 $7,500 $2,154 $6,000 -20.0% $0 $1,050 $1,000 $0 $1,000 0.0% $8,000 $4,729 $B,500 $2,154 $7,000 -17.8% $60,000 55-5,739 $60,000 $57,142 $65,000 8.3% $45,500 $43,587 $45,500 $19,384 $46,000 1.1% $7,000 $3,746 $7,500 $2,685 $6,500 -13.3% $3,500 $1,766 $3,500 51,055 $3,000 -14,3% $39,500 838,583 $39,500 $34,381 835,500 0.0‘Y. $6,000 $1,426 $6,000 $12,652 $6,000 0.011, $4,000 52,480 84,000 $1,516 $3,500 -12.5% $3,500 $2,766 53,500 $466 53.500 0.00.4, $1,000 $125 $1,000 $0 $1,000 0.0% $170,000 $150,198 $170,500 $129,279 $174,000 2.1% $469,515 $433,531 5474.298 $296,685 $473,209 -0.2% City of Lake Elmo Budget 2012 Account Number 1410 Personnel Services Elections Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change 101-410-1410-41030 Part-time Salaries $10,000 $7,836 SO $0 $10,000 N/A 101-410-1410-41220 FICA Contributions $D $0 SO $0 $0 N/A 101-410-1410-41230 Medicare Contributions $0 SO SO SO $0 N/A Total Personnel Services $10,000 $7,836 SO $0 $10,000 N/A Supplies 101-410-1410-42000 Office Supplies $250 $56 $0 $0 $250 N/A 101-410-1410-42030 Printed Forrns $350 $0 $0 $0 $350 N/A Total Supplies $600 $56 $0 $0 $600 N/A Other Services and Charges 101-410-1410-44300 Miscellaneous $1,350 $1,857 $1,350 $940 $1.350 0,0% Total Other Services and Charges $1,350 $1,857 $1,350 $940 $1,350 0,0% Capital Outlay 101-410-1410-45800 Other Equipment SO SO SO $0 $0 N/A Total Capital Outlay SO $0 $0 $0 $0 N/A 1410 Total Elections $11,050 $9,748 $1,350 $940 511,950 785.2% City of Lake Elmo Budget 2012 Account Number 1450 Personnel Services 101-410-1450-41010 101-410-1450-41210 101-410-1450-41220 101-410-1450-41230 101-410-1450-41300 101-410-1450-41510 DescripUon CommunIcatIons Full -lime Salaries PERA Contributions FICA Contributions Medicare Contributions Heallh/Dental Insurance Workers Compensation Total Personnel Services Other Services and Charges 101-410-1450-43000 101-410-1450-43160 101-410-1450-43510 101-410-1453-43620 101-410-1450-44040 Newsletter Information Technology/Web Public Notices Cable Operations Repairs/Maint Eqpt Total Other San/ices and Charges 1450 Total Communications 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget 2011 to 2012 Change $10,920 50,110 $11,139 $2,061 $11,117 -0.2% $764 $428 $808 $207 $806 -0.2% $677 $379 5691 $177 $689 $158 $89 $182 $41 $161 -0.6% $0 $0 $0 $0 $0 N/A $398 $457 $563 $467 $503 -10.7% $12,917 $7,462 $13,363 $3,755 $13,276 -0.7% $5,400 $5,113 $5,400 $1,912 $5,400 0.0% $29,000 $31,040 $31,500 $12,150 $31,500 0.0% $4,000 $1,239 $4,000 $1,507 $3,500 -12.5% $4,000 $3,890 $4,000 $1,819 $4,000 0.0% $0 $2,932 $0 $0 $0 NIA $42,400 $44,214 $44,900 $17,388 $44,400 $55,317 $51,676 $58,263 $21,143 $57,676 Vo City of Lake Elmo Budget 2012 Account Number 1520 Personnel Services 101-410-1520-41010 101-410-1520-41210 101-410-1520-41220 101-410-1520-41230 101-410-1520-41300 101-410-1520-41510 Description Finance Full -lime Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-410-1520-42000 Office Supplies 101-410-1520-42030 Printed Forms Total Supplies Other Services and Charges 101-410-1520-43010 101-410-1520-43150 101-410-1520-43310 101-410-1520-44300 101-410-1520-44330 101-410-1520-44350 101-410-1520-44370 Audit Services Contract Services Mileage Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges 1520 Total Finance 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07131/11) 2012 Preliminary Budget 2011 to 2012 Change $34,060 $34,203 $34,741 519,337 $34,874 -0,2% $2,384 52.394 S2,519 $1,402 $2,514 $2,112 $2,107 52,154 $1.183 52.150 $494 $493 $504 $277 $503 -0.2% $3,915 $3,827 $4,114 $2,347 54,114 0,0% $161 8182 $279 $232 5250 -10,4% $43.126 543,205 54-4,311 S24,779 544,205 $500 $51 $500 $477 $500 0.0% $0 $0 $0 $543 $500 N/A 8500 $51 5500 $1,020 $1,000 100.0% $29,500 $32,035 $29,500 $30,000 $43,336 $30,000 S250 $0 $250 $2,000 $3,378 $3.000 $100 $0 $100 $100 $0 $100 $300 $0 $300 862,250 $78,749 $63,250 $105,879 $122,006 $108,061 $16,585 $30.000 1,7% $46,655 $30,000 0.0% $0 $100 -60.0% $866 $2,500 -163% $0 $100 0.0% $0 $0 -100.0% $20 $300 0 0% $64,126 $63,000 $89,925 $106.205 0.1% City of Lake Elmo Budget 2012 Account Number 1910 Personnel Services 101-410-1910-41010 101-410.1910-41210 101-410-1910-41220 101-410-1910-41230 101-410-1910-41300 101-410-1910-41510 Description Planning & Zoning Full -lime Salaries PER A Contributions FICA Contributions Medicare Contributions Health/Dental insurance Workers Compensation Total Personnel Services Supplies 101-410-1910-42000 Office Supplies 101-410-1910-42030 Printed Forms Total Supplies Other Services and Charges 101-410-1910-43020 101-410-1910-43030 101-410-1910-43040 101-410-1910-43150 101-410-1910-43310 101-410-1910-44300 101-410-1910-44330 101-410-1910-44350 101-410-1910-44370 Comprehensive Planning Engineering Services Legal Services Contract Services Mileage Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges 1910 Total Planning & Zoning 2010 Budget $102,285 $7,159 $6,340 $1,483 $25,138 $485 $142,870 $2,000 $0 $2,000 $15,000 $10,300 $0 $10,000 $500 $500 $500 $250 $1,000 $37,750 2010 Actual $99,830 $6,814 $5,940 $1,389 $21,185 $546 $135,703 $130 $271 $402 $527 $19,132 $13,248 $2,929 $100 $736 $495 $D $2,752 $39,919 2011 Budget $104,312 $7,563 $6,467 $1.513 $26,487 $838 $147,180 $1,000 $0 $1,000 $20,000 $10,000 $0 $5,000 $600 $500 $750 $250 $1,500 $18,500 $182,620 $176,024 $188,880 2011 Year -to -Date (07131111) 2012 Preliminary Budget $52,451 $104,109 $4,289 $7,548 $3,643 $0,455 $852 $1,510 $13,113 $24,511 ;696 $749 $85,043 $144,882 $28 $494 $522 $750 $0 $750 $0 $10,000 $12,099 $1 2,00o $0 so $45 $3,000 $0 $400 $6 $400 $515 $750 $305 4300 $115 $1,600 $13,085 $26,350 2011 to 2012 Change -0,2% -0.2% .0.2% .7.5% -10.6% -1.6% -25.0% N/A -25.0% -MO% 20.0% N/A -MO% -20.0% -20.0% 0.0% 20,0% 0 .0 % -26.4% $96,650 $173,982 -6.8% City of Lake Elmo Budget 2012 Account Number 1930 Description Engineering Services 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07(31/11) Budget Change Other Services and Charges 101-410-1930-43030 Engineering Services S70,000 557,927 S70,000 $29.164 $70.000 0.0% Total Other Services and Charges S70,000 $57.927 $70,000 $29.164 $70,000 0.0% 1930 Total Engineering Services $70,000 S57,927 $70,000 $29.164 $70.000 0.0% City of Lake Elmo Budget 2012 . 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31/11) Budget Change 1940 City Hall Supplies 101-410-1940-42110 Cleaning Supplies $550 $737 ;550 $362 $600 0.1% 101-410-1940-42230 Building Repair Supplies $1,000 Me $1000 $0 $800 -20.0% Total Supplies $1,550 $943 $1 ,550 $382 $1,400 -9.7%, Other Services and Charges 101-410-1940-43210 Telephone $8,400 $7,426 $7,125 14,885 $8,600 20.7% 101-410-1940-43810 Electric Utility $12,500 $8,603 $12,500 $5,220 $11,500 -8,0% 101-410-1940-43840 Refuse $1,300 $1,140 $1,300 5749 $1,300 0.0% 101-410-1940-44010 Repairs/MaInt Contractual aldg $11,000 $14,718 $11,000 $6,004 $11,000 0.0% 101-410-1940-44040 Repairs/Wind Contractual Eqpt $5,000 $2,284 $5,000 $2,101 $5,000 0,0% 101-410-1940-44300 Miscellaneous $1 ,000 $670 $1,000 $0 _ $1,000 0,0% Total Other Services and Charges $39,200 $34,041 $37,925 $10,8136 $38,400 1 .30,f, 1940 Total City Hall $40,750 $35,785 $30,475 $20,230 $39,800 CU% ( City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2100 Police Other Services and Charges 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31)111 Budget Change 101-420-2100-43150 Law Enforcement Contract $474,935 $481,243 $483,765 $0 $508,00 5,0% Total Other Services and Charges $474,935 $481,243 $483,765 $0 $508,000 5.0% 2100 Total Police $474,935 $481,243 $483,765 $0 $508,000 5.0% City of Lake Elmo Budget 2012 2011 2012 2011 2010 201D 2011 Year -to -Date Preliminary , to 2012 Account Number Descrlptton Budget Actual Budget (07/31111) Budget Change 2150 Prosecution Other Services and Charges 101-420-2150-43045 Attorney Criminal $51,000 $48,549 $51,000 $23,199 $51,000 0.0%. Total Other Services and Charges $51.000 $48,549 $51,000 $23,199 $51,000 0.0% 2150 Total Prosecution $51,000 $48,549 $51,000 $23198 $51,000 Om% City of Lake Elmo Budget 2012 Account Number 2220 Personnel Services 101-420-2220-41010 101-420-2220-41030 101-420-2220-41210 101-420-2220-41220 101-420-2220-41230 101-420-2220-41300 101-420-2220-41510 Description Fire Full -lime Salaries Part-tIme Salaries PERA Contributions FICA Contributions Medicare Contributions Heeith/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-420-2220-42000 101-420-2220-42080 101A 20-222D-42090 101-420-2220-42120 101-420-2220-42400 Total Supplles Office Supplies EMS Supplies Fire Prevention Fuel, 011 and Fluids Small Tools & Equipment Other Services and Charges 101-420-2220-43050 101-420-2220-43210 101-420-2220-43230 101-420-2220-43310 101-420-2220-43630 101-420-2220-43810 101-420-2220-43840 101-420-2220-44010 101-420-2220-44040 101-420-2220-44170 101-420-2220-44300 101-420-2220-44330 101-420-2220-44350 101-420-2220-44370 Physicals Telephone Radio Mileage Vehicle insurance Electric Utility Refuse Repairs/MaInt Bldg Repairs/Maint Eqpt Uniforms Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges Capital Outlay 101-420-2220-45800 Equipment Total Capital OuUay 2220 Total Fire 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07131111) 2012 Preliminary Budget 2011 to 2012 Change $63,803 $63,826 $64,701 $35,986 $64,684 0.0% $110,000 $73,895 $100,000 $28,249 $114,040 14.0% $8,669 $8,736 $9,008 $5,033 $10,016 11.2% $7,106 54,522 $6,468 $1,587 $7,344 13.5% $2,520 $1,958 52,368 $902 $2,592 8.5% $15,855 $14,186 $16,722 $8,422 $15,544 $10,575 $12,902 $15,892 $13,190 $15,492 -2.5% $215,528 $180,124 $215,179 $93,669 $229,712 6.8% $1,500 $906 $1,000 $27 $1,000 0.0% $1,200 $781 $1,200 51,138 $1,200 0.0% $3,000 $2,427 $3,000 $0 $3,000 0,0% $11,500 $9,511 $10,000 $6,300 $10,500 8,0% $10,000 $9,254 $10,000 $2,825 $10,000 0,0% $27,200 522879 $25,200 $10,289 $26,000 3.2% $7,550 $8,060 $9,250 $334 $9,250 0.0% $5,10D 54,156 $5,000 $1,859 $5,000 0.0% $19,920 $19,177 $18,500 $11,460 $18,500 0.0% $600 $790 $000 $25 $600 0.0% $15,475 $13,980 $16,475 $10,754 $14,000 -9.5% $13,900 $10,589 512,500 56,868 $12,500 0.054 $1,000 $502 $1,000 $330 $1,000 0.0% $10,000 $27,150 $11,000 $7,232 $11,000 0.0% $26,907 $31,221 $25,000 $16,506 $25,000 0,0% $5,600 $3,564 $9,200 51,614 $9,200 0.054 $2,800 $1,968 $1,500 $1,244 $1,500 0.0% $2,200 ,, $3,145 $3,300 $2,530 $3,300 0.0% 8550 $1,028 $1,000 $769 51,000 0.0% $20,225 821,411 $22,000 $13,602 $22,000 0.0% $132,127 $146,761 $135,325 $75,147 $133,850 -1,1% $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $377,855 8349,764 $375,704 $179,105 $389,582 N/A NIA 3.7% City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2250 Fire Relief Other Services and Charges 2011 2012 2011 2010 2011 Year-to•Date Preliminary to 2012 Actual Budget (07)31111) Budget Change 101-420-2250-44920 Fire State Ald $40,000 $36,153 $40,000 $0 $40,000 0.0% 101-420-2250-44925 City Contribution $17884 $18,928 $7,175 $0 $0 -100,0% Total Other Services and Charges $57,864 $55,081 $47,175 i $0 $40,000 -15,2% 2250 Total Flre Relief $57,864 $55,081 $47,175 $0 $40,000 -15.2% City of Lake Elmo Budget 2012 Account Number 2400 Personnel Services 101-420-2400-41010 101-420-2400-41210 101-420-2400-41220 101-420-2400-41230 101-420-2400-41300 101-420-2400-41510 Description Building Inspection Full-time Salaries P ERA Contributions FICA ConIntuitions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-420-2400-42000 Office Supplies 101-420-2400-42030 Printed Forms 101-420-2400-42120 Fuel, 011 and Fluids Total Supplies Other Services and Charges 101-420-2400-43030 101-420-2400-43050 101-420-2400-43060 101-420-2400-43150 101-420-2400-43210 101-420-2400-43310 101-420-2400-43630 101-420-2400-44040 101-420-2400-44170 101-420-2400-44300 101-420-2400-44330 101-420-2400-44350 101-420-2400-44370 .Englneering Plan Review Charges Surcharge Payments Inspector Contract Services Telephone Mileage Insurance Repalre/Malnl Eqpt Uniforms Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services end Charges Capital Outlay 101-420-2400-45800 Equipment Tote, Capital Outlay 2400 Total Building Inspection 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07131/11) 2012 Preliminary Budget $59,740 $59,430 $60,935 $33,016 $60,818 $4,182 $4,145 $4,410 $2,394 $4,409 $3,704 $3,611 $3,778 $1,992 $3,771 $606 $845 $884 5488 $882 $9,015 $7,951 $9,487 $4,987 $9,286 $2,143 $2,533 $2,451 $2,034 $2,106 $79,650 87e,525 $81,953 $44,889 $81,332 $300 $o $300 $199 $300 $300 $0 8300 $0 $200 $3,760 $0 $3,750 $0 $0 $4,350 $0 $4,350 $199 $500 $5,000 $10,434 $5,000 $5,748 $10,000 $1,000 $0 $1,000 $0 $0 $0 $0 $0 ($1,103) $0 $1,000 $632 $1,000 $0 $1,000 $500 $307 $425 $111 $400 $260 SO $250 $0 $100 $1,000 $903 $1,000 $242 $800 $750 8366 $750 $341 $750 $300 $0 $300 *0 80 5500 $19,843 $600 $0 Ma $200 $100 $200 $75 $200 $200 $0 $200 $0 $100 $500 $635 $500 $85 $500 $11,200 $33,219 $11,125 $5,499 $14,350 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $95,200 $111,744 $97,428 $50,587 596.182 2011 to 2012 Change -0.8% 0.0% -33.3% -100.0% '88.5% 100.0% -100.0% N/A 0.0% -80.0% -20.0% 0.0% -100.0% 0.0% 0,0% -50.0% 0.0% 29.0% NIA N/A -1,3% City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2500 Emergency Communications Other Services and Charges 101-420-250043150 Contract Services Total Other Services end Charges 2500 Total Emergency Communications ___ $0 so $D 2011 2012 2011 2010 2011 , Year -to -Date Preliminary to 2012 Actual Budget 1.07/31 /11) Budget Change $6,798 $2,500 05.250 06,000 140.0%, $6,798 $2,500 $5.250 $6,000 140.0% $6,798 82,500 $5,250 56,000 140.0% City of Lake Elmo Budget 2012 Account Number Description 2700 Animal Control Supplies 2011 2012 2011 2010 2010 2011 Year•to-Date Preliminary to 2012 Budget Actual Budget (07131/11) Budget Change 101-420.2700-42030 Printed Forms $150 $0 $150 $0 $100 Total Supplies $150 $0 $150 $0 $100 Other S arvIces and Charges -33,3% 101-420-2700-43150 Contract Services 812500 $10,913 $12,600 8614 $7,500 -40.5% 101-420-2700-44300 Miscellaneous $100 $83 $100 $423 $100 0.0% Total Other Services and Charges $12,700 $10,997 $12,700 $937 $7,000 -40.2% 2700 Total Animal Control $12,850 $10,997 VIZOR) 4937 $7,700 -40.1% City of Lake Elmo Budget 2012 Account Number 3100 Personnel Services 101-430-3100-41010 101-430-3100-41030 101-430-3100-41210 101-430-3100-41220 101.430-3100,41230 101,430-3100-41300 101-430-3100-41510 Description Public Works Full-time Salaries Pari-lime Salaries PERA Contributions FICA Contributions Medicare Contributions Heallh/Dental Insurance Workers Compensation Total Personnel Services Supplies 101430-3100-42000 101-430-310042150 101430-3100-42210 101.430-3100-42230 101-430,3100-42400 Total Supplies Office Supplies Shop Materials Equipment Parts Building Repair Supplies Small Tools & Minor Equipment Other Services and Charges 101-430-3100-43030 101-430-3100.43150 101-430-3100-43210 101430-3100-43230 101-430-3100-43310 101-430-3100-43630 101-430-3100-43810 101-430-3100-43840 101.430-3100-44010 101-430-3100-44030 101430-3100-44040 101-430-3100-44170 101-430-310044300 101-430-3100-44330 101-430-3100-44370 101 -430-31 00-44380 Engineering Services Contract Services Telephone Radio Mileage Insurance Electric UUllty Refuse Repairs1114aint Bldg RepaIrs/MaInt imp Not Bides Repairs/MaInt Eqpt Uniforms Miscellaneous Dues & Subscriptions Conferences & Training Clean-up Days Total Other Services and Charges Capital Outlay 101-430-3100-45800 Other Equipment Total Capital Outlay 3100 Total Public Works 2010 Budget 2010 Actual 2011 Budget 2011 Yeer,to•Date (07M/ill 2012 Preliminary Budget 2011 to 2012 Change $128,387 $122,788 $126,033 $69,296 $127,257 1.0% $12,573 50 $12,824 $0 $12,573 -2,014 $8,867 $8,579 $10,067 55624 $10,138 0.7% 56,740 $7,270 $8,609 $4,012 $8,670 0,7% $2,044 $1,700 $2,013 $938 52627 0,7% $36,027 $30,039 03E3,177 $18,939 $35,527 $11,500 $13,980 $13,940 $11,376 $12,505 -9,9% $209,138 $184,356 $211,689 $109,585 $208,757 4.4% $500 $181 $500 $0 $500 0.0% 54,000 $966 $4,000 $740 $1,800 -55.0% $0 $o $0 $1,577 $1,800 N/A $1,000 $86 $1,000 $277 $1,000 0.0% $3,000 $1,615 53600 $846 $3,000 0.0%, $8,500 $2,850 58,500 53.440 $8,100 -4,7% $0 $1,875 51,000 $1,161 $2,000 100,0% $13,400 $5,756 57,500 093 $6,000 -20.0% $7,500 $8,013 $6,375 $4,718 $8,000 25.5% $500 $0 $500 $o $300 -40.0% $100 $0 $100 $0 $100 0.0% $15,670 $14,156 $15,670 $13,274 $14,500 -7.5% $29,500 $16,565 $25,000 $9,763 $21,000 -16.0% 81,600 $2,248 $1,800 $1,437 $2,000 11,1% $2,000 $5,627 $1,500 $1,812 53,000 100.0% $0 $0 $0 $11,770 $600 N/A $6,000 $1,331 $0,000 $549 $4,500 -25.06/, $1,675 $1,781 $1,675 $930 $1,675 0.0% $2,000 $455 $2,000 $20 $1,000 -50.0% $150 516 $150 $60 $150 0,0% $900 $950 $1,000 $620 51,003 0,0% 57,500 $6,706 $7,500 55634 $7,500 0.0% 088,605 $05,481 $77,770 852,848 $73,225 -5,8% $0 $0 $0 $0 SO $0 $0 $0 ' $0 $0 $306,333 $252,687 _ $297,939 5165,872 52 0,082 N/A N/A -2.6% City of Lake Elmo Budget 2012 Account Number 3120 Supplies Streets Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07131111) Budget Change 101.430-3120-42120 Fuel, 011 and Fluids $32,000 $27,180 $30,000 $13,404 $28,000 -5.7% 101-430-3120-42210 Equipment Parts $8,500 $2,147 $8,500 $1,856 $7,500 -11.8% 101.430-3120-42240 Street Maintenance Materiels $18,000 $5,645 $15,000 $6,191 $12,000 -20.0% 101-430-3120-42260 Sign Repair Materials $3,000 $2,647 $3,000 $0 $3,000 0.0%. Total Supplies $81,500 $37,621 $55,500 $21.452 $50,500 -10.6% Other Services and Charges 101-430-3120-43150 Contract Services $14,000 $11,327 $16,500 $2,132 $13,500 -18.2% 101-430-3120-44040 Repairs/Mainl Eqpt $5.000 $9,620 $5,000 $4.676 $8,000 50.0%. Total Other Services and Charges $19,000 $20,047 $21,500 $6,809 $21,500 0.0% 3120 Total Streets $80,500 $58,668 $78,000 $28,261 $72,000 -7.7% City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Prellmlnary to 2012 Account Number Description Budget Actual Budget (07131111) Budget Change , 3125 Ice and Snow Removal Supplies 101-430-3125-42250 Landscaping Materials 101-430.3125-42290 Sand/Salt Total Supplies Other Services and Charges 101-430-3125-43150 Contract Services $10,000 $7,110 $7,500 $5,255 $7,500 0.0% 101-430-3125-44040 RepaIrs/Melnt Eqpt $2,500 $7,810 $2„500 $3137, $2.500 0.0% Total Other Services and Charges . $12,500 $14,820 $10,000 $5,642 $10,000 0.0%. 3125 Total Ice and Snow Removal $63,500 $115,633 $76,000 $42,668 $81,000 6.6% $1,Doo $484 $1,000 $446 $1,000 0.0% $50,000 $100,430 $65,000 $36,580 $70,000 7.7% $51,000 $100,913 $65,000 $37,026 $71,000 7.6% City of Lake Elmo Budget 2012 Account Number Description 3160 Street Lighting Other Services and Charges 2011 2012 2011 2010 2010 2011 Yoar-to-Date Preliminary to 2012 Budget Actual Budget (07t31111) Budget Change 101-430-3160-43810 Street Lighting $24,000 $23,405 $24,000 $16,890 $24,500 2.1% Total Other Services and Charges $24,000 $23405 $24,000 $16,890 $24,500 2.1% 3160 Total Street Lighting $24,000 $23,405 $24,GOo $16,890 $24,500 2.1% City of Lake Elmo Budget 2012 Account Number Description 3200 Recycling Supplies 2011 2012 2011 2010 2010 2011 Year-to.Date Preliminary to 2012 Budget Actual Budget (07131111) Budget Change 101-43D-3200-42100 Recycling Supplies $3,500 $921 $3,500 $971 $3,500 0.0% Total Supplies $3,500 $921 $3,500 $971 $3,500 001% Other Services and Charges 101-430-3200-43090 Newsletter $4,000 $932 $4,000 $0 $3,000 -25.0% 101-430-3200-44300 Miscaaneous $7,500 $5,204 $7,500 _ $358 . . $5,500 _ -13.3% Total Other Services and Charges $11,500 $6,216 $11,500 .. $358 $9,500 ..... 3200 Total Recycling $15,000 $7,137 $15,000 $1,329 $13,000 -13.3% City of Lake Elmo Budget 2012 Account Number 2011 2012 2011 2010 2010 2011 Year-to•Data Prellmlnary to 2012 Description Budget Actual Budget (07/31/111 Budget Change 3250 'free Program Other 5eNces and Charges 101-430-3250-43150 ContractServIces $10,000 $15,605 $10,500 $7.145 $5,000 -52.4% Total Other Services and Charges $10,000 515,665 $10,500 $7,145 $5,000 -52.4% 3250 Total Tree Program $10,000 $15,605 $10,500 $7,145 $5,000 -52.4% City of Lake Elmo Budget 2012 Account Number 5200 Personnel Servicea 101-450-5200-41010 101-450-5200-41030 101-450-5200-41210 101-450-5200-41220 101-450-5200-41230 101-450-5200-41300 101-450-5200-41420 101-450-5200-41510 Description Parks & Recreation Full-time Salaries Part4Ime Salado PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 101-450-5200-42000 101-450-5200-42120 101-450-5200-42150 101-450-5200-42180 101-450-5200-42210 101-450.5200-42230 101-450-5200-42250 101-450-5200-42400 Total Supplies Office Supplies Fuel, Oil and Fluids Shop Materials Chemicals Equipment Parts Building Repair Supplies Landscaping Materials Small Tools & Minor Equipment Oilier Services and Charges 101-450-5200-43210 101-450-5213043310 101-450-5200-43630 101-450,520043810 101-450-5200-43840 101-450-5200.44010 101-450-5200.44030 101-450-5200-44040 101-450-5200.44120 101-450-5200-44300 Telephone Mileage Insurance Electric Utility Refuse Repairs/Main( Bldg RepaIrs/Meint Imp Not Elldgo Repairs/Maint Eqpt Rentals - Buildings Miscellaneous Total Olher Services and Charges 5200 Total Parks & Recreation 2010 Budget 2010 Actual 2011 2011 Year-to•Date Budget (07131111) 2012 Preliminary Budget 2011 to 2012 Change $77,561 880,853 $77,977 $36,432 $78,104 0,2% $30,551 $20,559 $31,162 $13,403 $30,551 -2.0% 57,588 $5,608 $7,912 $3,302 $7,662 $8,703 $5,273 86,787 $2,978 $6,740 -0,4% $1,568 $1,233 $1,583 $898 $1,578 -0,4% $14,044 $11,601 $14,852 $7,297 $13,779 -7.241 $1,642 $0 $0 $0 $D N/A $6,703 $7,551 $8,426 $6,994 $7,522 -10.7% $148,340 $118,477 $148,679 $71,100 $146,214 -1.7% $300 $0 $300 $0 $0 1000/0 $3,000 $0 $3,000 $0 $0 -100,0% $750 $177 $750 $129 WO -20,0% $1,000 $224 $1,000 $80 81300 -20.050 $2,500 $1,807 $2,500 $517 $2,500 0.050 $500 $262 $500 $0 $500 0.0% 53,500 $2,995 $3,500 $91 $3,000 -14.350 $1,000 $466 51.000 $D $1 ,000 0.0% $12,550 $5,931 $12,550 $816 $8,400 -33.1% $850 $438 $550 $382 $550 $200 $0 $100 $0 $100 $5,500 $4,969 $5,500 $3,595 $5,000 $10,184 59,362 $10,164 $5,673 $9,500 $2,500 52.188 $2,500 $1,437 $2,500 $700 $0 $700 $0 $700 $4,000 $9,359 $4,000 $109 $4,000 $2,000 $119 $2,000 $400 $2,000 $5,000 $4,551 $5,000 $1,885 $4,500 $1,500 $154 $1,500 $0 $750 $32,214 $31,139 532.014 $13,460 $29,800 0.0% 0.0% -9.1% -6.5% 0,0% 0,0% 0.0% 0.0% -10.0% .50,0% -7,5% $191,104 $155,547 $193,243 $85,385 $184,214 -4.7% City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31/111 Budget Change 9360 Other Financing Uses Transfers Out 101-493-9360-47200 Transfers Out $118,850 $126,850 $182,000 $174,000 $212,000 16.5% Total Transfers Out $118,850 $126,850 $182,000 $174,000 $212,000 16.5% 0360 Total Other Financing Uses $118,850 $126,850 $162,600 $174,000 $212,000 16.5% Transfers Out Detail: Donation Passed Through to Fall Festival Fund $0 $8,000 58,000 $0 $8,000 0,0% infrastructure Reserve Fund (sealcoaling) $0 $0 $100,000 $100,000 $100,000 0,0% Vehicle Replacement Fund $68,650 $66,850 $8,000 $6,000 $10,000 86.7% Radlo Replacement Internal Service Fund $0 $0 $6,000 $6,000 $10,000 66.7% Information Technology Replacement Fund $0 $0 $6,000 $6,000 $10,000 66,7% FFE Replacement Fund $0 $0 $6,000 $6,000 $24,000 300.0% Water Fund (offset future deficit cash balance) 850,000 $50,000 $50,000 $50,000 $50,000 0.0% $118,850 $126,850 8182,000 $174,000 $212,000 16.5% \QJua-- BUDGET OVEkVIEW/COMPENSATION PROPOSAL As a follow up to the Recruitment/Retention Workshop held at the Lake Elmo FD Station #1 with FD • Officers and several Council members attending and per Council direction at a subsequent Council Workshop, we have prepared the following proposal with regards to overall compensation for the FD. Our research and preparation included the following steps: • Survey was sent to all Washington County FD's asking for information pertaining to call/training pay, type of call response, # of personnel, Relief benefits, etc. Majority of depts. in the County and several in Ramsey responded. Survey results available. • Three year average of call/training data was taken from Lake Elmo records. # of calls/drills, average # of responders, average time of call, etc. Results available. • Three year history of compensation was obtained. Results available. Assumptions and averages were drawn from this information in preparation of the budget request. PROPOSED FD COMPENSATION CALL PROJECTIONS Call hrs. 2987 2987 2987 I Proposed hrly, Wage $13.00 $12.00 $11.61 Sub -Total $38,831.00 $35,844.00 $34,679.07 I I Yr End Inc. $13,357.20 $13,357.20 $13,357.20 TOTALS $52,188.20 $49,201.20 $48,036.27 Variables Probies $8.67 $8.00 $7.74 EMT, add/hr $1.00 $1.00 $1.00 Engineer, add/hr $1.00 $1.00 $1.00 Officer, add/hr $1.00 $1.00 $1.00 Duty Crew Standby Pay I Hours 10pm-5am 7 7 7 I # Personal Per Night 5 5 5 I Number of days 4 4 4 Number of weeks 52 52 52 Total hours 7280 7280 7280 Proposed pay per hour $2.00 $2.00 $2.00 TOTAL $14,560.00 $14,560.00 $14,560.00 TRAINING PROJECTIONS Annual training hrs. 2752 2752 2752 Proposed hrly. Pay $13.00 $12.00 $11.61 TOTALS $35,776.00 $33,024.00 $31,950.72 Variables Probation Completion Incentive x # of Probies $500.00 Officer Pay/Annual $11,365.20 $11,365.20 $11,365.20 TOTALS $113,889.40 $108,150.40 $105,912.19 City of Lake Elrno 3800 Laverne Avenue North Lake Elmo, Minnesota September 6, 2011. 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE; Johnston En ons, Park Pearson Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. ACCEPT MINUTES: 1. Accept August 23, 2011 City Council Minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. Proclamation Recognizing 100-Year Anniversary of Lake Elmo Bank . CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3, Appointment to Park Commission 4, Approve sidewalk surface solution for City Hall 5. Approve Sunfish Lake Parking Lot Improvements 6. 2010 Street & Water Quality Improvements — Resolution No. 2011-35 Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for Hearing on Proposed Assessment J. REGULAR AGENDA: 7, Update on Franchise Agreements from Ms. Ginny Holder, Ramsey/Washington Suburban Cable Commission Reconsideration of Moclifications,to Ordinance Section 97.21 (B) regarding "No Wake" Provisions on Area Lakes 9. Accept petition for Lake Rule Change, "Hours of Operation", on Lakes Jane/DeMontreville/Olson 10, Off -sale intoxicating liquor license for new liquor store located at 11227 Stillwater Blvd. 11.. Conditional Use Permit Amendment: Rockpoint Church — Overflow Parking Lot Expansion Update 12, Review Draft Special Event Ordinance 13. Well & Pump House No, 4 - Approve Option Agreement and Authorize Test Well Construction 14, Library Update 15. Recess to Executive Session: Discuss potential litigation re:library service K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Engineer • Planning Director L. Adjourn ** A social gathering may or may not be held at the Lake Elmo Inn following the meeting ** DR FT City of Lake Elmo City Council Meeting Minutes August 23, 2011 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members Park, Pearson and Smith Absent: Council Member Emmons Also Present: Administrator Iviesselt, Attorney Snyder, City Engineer Griffin, Planners Klatt and Matzek, Finance Director Bouthilet, and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Smith nwved to amend the August 23, 2011 agenda by pulling Item No. 6 off the Consent Agenda and place itern on Regular agenda, Council Member Park seconded the motion, The motion passed 4-0. ACCEPTED MINUTES: The August 9, 2011 City Council minutes were accepted as amended by consensus of the City Council. Mayor Johnston read a proclamation recognizing Joseph T. Janochoski achieving the rank of Eagle Scout PUBLIC COMMENTS: The following property owners on Lake DeMontreville, Pat Dean, 8028 Hill Trail and Brenda Jo Carlson, 8553 Hidden Bay Trail, requested the "No Wake" ordinance be suspended. The city staff and Council were invited for a boat tour around the lakes. Those on the tour found no monetary damage. Justin Bloyer, 8881 Jane Road N., asked the Council to go back to the original No Wake ordinance. The City will be meeting with the Department of Natural Resources in coming weeks to discuss the ordinance and the Council will revisit the issue this fall. Paul Ryberg, President of Friends of the Library, stated this organization meets Tuesday, 1 p.m, at the Lake Elmo Arts Center. LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 CONSENT AGENDA: MOTION: Council Member Smith,moved to approve Agenda Items 2, 3, 4, 5, and 7on the Consent Agenda. Council Member Pearson seconded the motion. The motion passed 4-0. • Approve payment of disbursements and payroll in tho amount of $506,779.38 • Approve Addendum payment of disbursements in the amount of $250.00 • Authorize Partial Payment No. 2 in the amount of $159,786.42 to be paid from the Project Fund 201.1 Street and Water Quality Improvements Project • Approve Resolution No. 2011-032 Proclaiming Saturday, September 10, 2011, as the 411' Annual Fall Festival Day and authorize the transfer of $5000 from the General Fund Mise. Revenue account to the Fall Festival Transfers in account • Approve advertisement of the vacancies for the Library Board • Approve addendum to the Communication System Subscriber Agreement with Washington County for Participation in a New 800 MHz Public Safety Radio Self -Insurance Program REGULAR AGENDA: Consider approval of a new off -sale intoxicating liquor license for Village Wine and Spirits located at 11227 Stillwater Blvd. The City Council was requested to approve a new off -sale intoxicating liquor license for Village Wine and Spirits, located at 11227 Stillwater Blvd. N. by applicant Richard Kosman, LFD, Inc. Village Wine and Spirits will be the fourth license -holder in the Old Village, joining Twin Points Tavern, the Lake Elmo Wine Company and the Lake Elmo Inn. Dennis LaCroix, owner of Twin Points, is concerned of the munber of off -sale licenses clustered in a one -block area and adding another would affect their business. Kirnberly Ommerborn, owner of the Lake Elmo Wine Company, had concerns on the location itself and saturation of how much can be supported. She provided regulations from the City of St. Paul where one of the conditions for off -sale liquor license establishment must be at least one-half mile apart. Bill Wacker, 3603 Laverne, would like the neighbors notified of this application Richard Kosman, owner of the Village Wine and Spirits, stated in his opinion he would be attracting different cliental, customers would come outside the Lake Elrno area. Kosman estimated he had approximately 10 parking spots, five spots located in front of building. The length of time people park in the area while shopping, Kosman thought the parking area should be enough to accommodate customers. LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 2 MOTION: Mayor Johnston moved to table a decision until September 6, 2011 to allow time to research the spacing and parking and to no* residents living within a four block radius of the September 6Ih Council meeting, The motion passed 3-1 (Council Member Pearson voting against) Ordinary High Water Elevation Setback — 2976 Lake Elmo Avenue The City Council considered a variance application from Peter Vujovich, representing John and Bonnie Butenhof, to allow the construction of an addition to their home at 2976 Lake Elmo Avenue, with a proposed set back of 48 feet from the Ordinary High Water Elevation of Lake Elmo. A varianee has been requested because the required structure set back from the OHW of Lake Elmo is 100 feet, in accordance with the City's Shoreland Management Overlay Zoning. The Planning Commission supported the request based on the draft findings of approval, and added one condition to those drafted by Staff to require that no part of the new structure encroach closer to the OHW line than the original structure. Mayor Johnston asked Mr, VajoviCh., archtect, if the set back from the Ordinary High Water elevation could be held to 50 feet because the City is sensitive to increasing the encroaehment over time to the OHWM. Mr. Vujovich thought moving the addition 2 feet would be workable, MOTION: Council Member Pearson moved to adopt Resolution No. 2011-034 approving a variance to allow ,lohn and Bonnie Butenhof to construct an addition to the primary structure at 2976 Lake Elmo Avenue North that is set back 50 feet from the Ordinary High Water Elevation of Lake Elmo. Mayor Johnston seconded the motion, The motion passed. 4-0. Consider a variance reuuest to allow holding tanks to be installed for more than 12 months at 2860 Lake Elmo Avenue North within the 10 foot setback to a property line. and within 75 foot set back from the OHW for Lake Elmo, The City Council considered a request for a variance to allow holding tanks to be installed up to 45 feet from the OHW for Lake Elrno and up to 2 feet from the front property line at 2860 Lake Elmo Avenue North for more than 12 months. The applicant is trying to sell his home and is, therefore, required to bring the septic system into compliance as the dry well currently on -site is not allowed. A septic designer has stated that there is no room on -site to provide a septic system and is, therefore, recommending two 1,500 gallon holding tanks with an alarm system. Washington County (the City's septic permitting agency) has stated that ordinances require holding tanks be a temporary measure...no longer than 12 months. LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 Council Member Pearson wanted to look at alternative options because he and the Mayor were not comfortable with approving holding tanks. Council Member Pearson named a business, Equaris, located in Afton, MN, provides an alternative system using gray water. MOTION: Mayor Johnston moved to table the variance required until the September 20th meeting so the applicant could meet with City staff to look at alternatives and grant possibilities for environmental purposes for a lakeshore lot. Council Member Pearson seconded the motion. The motion passed 4-0. Consider an Interim Use Permit (IUP) application from Country Sun Farm and Greenhouses Inc. to allow the sale of agricultural produce and Christmas trees at 11211 North 60th Street that were produced off site The City Council considered an application for an Interim Use Permit (IUP) to allow an Agricultural Sales Business for Country Sun Farm & Greenhouses Inc, They are requesting the IUP to allow the sale of agricultural products at their business that .would expire after ten years or if it is sold to an outside party (non -family member), whichever would occur first. The agricultural products would include flower and vegetable plants, pumpkins, squash, corn vegetables, and Christmas trees produced offthe premises. Planner Matzek reported in 2010, the City amended codes to allow the sale of produce grown off site in Agricultural, Rural Residential and OP Zoning districts. In addition, changes were made to require an interim use permit for both the AEB and ASB uses subject to performance standards whereas previously an AEB was allowed by CUP and an ASI3 was allowed outright. The Planning Commission reviewed the application, held a public hearing, and recommended approval of the Interim Use Permit, MOTION: Council Member Park moved to approve Resolution No. 2011-035 approving the Interim Use Permit for an Agricultural Sales Business and to authorize the Mayor to execute the Consent Agreement presented to the City Council related to an interim use permit for five years from the date of approval at 11211 60th Street North. Council Member Pearson seconded the motion. MOTION; Council Member Park moved to approve the IUP for one year. Council Member Pearson seconded the motion. The motion failed 2-2 (Council Member Smith and Mayor Johnston voting against,) MOTION: Mayor Johnston moved to amend the motion to approve interim use permit for two years. Council Member Park seconded the motion. The motion passed 4-0. LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 4 MOTION: Council Member Park moved to approve Resolution No. 2011-035 approving the Interim Use Permit for an Agricultural Sales Business and to authorize the Mayor to execute the Consent Agreement presented to the City Council related -to an interim use permit for two years from the date of approval at 11211 60th Street North. Council Member Pearson seconded the motion ,• Motion failed 2-2 (Council Members Smith and Pearson voting against) MOTION: Council Member Pearson moved to direct staffto have conversations to elevate traffic concerns by addressing a safety plan acceptable by the City, County, MnDOT and Bergmanns. Council Member Park seconded the motion, The motion failed 2-2 (Council Member Smith and Johnston voting against.) MOTION: Mayor ,johnstori rnoved to direct sta to work with the Bergmanns,111nD07, Washington County on a resolution to traffic issues and planning for a possible frontage road along Highwcry 36. Council Member Smith seconded the motion, The motion passed 4-0. Mayor Johnston voted against the motions because of traffic issues and safety concerns with entrance, Council Member Smith voted against the motions because 1.) Trip generation — all clumped together in a small number of weekends, 2.) Minimum lot size is 40 acres — only 21 acres in the CUP; 3.) Structures were not approved, no building permits, are not AG in nature, and should be removed. 4.) No limit to how much non - produce can be brought in and sold. Conditional Use Permit Amendment: Rocknoint Church — Overflow Parki Expansion The City Council considered a request from Rockpoint Church, 5825 Kelvin Avenue North, for a Conditional Use Permit amendment to allow the expansion of an overflow parking lot on the eastern portion of their property. The proposed parking lot would be used as additional parking during holidays, special events, and other instance when parking is at capacity. The Planning Commission unanimously recommended approval of the amendment request with six conditions of approval. MOTION: Mayor .Johnston moved to table this ite or two weeks (September (th) so staff, City Engineer and MnDOT can discuss options' or improving traffic by planning a .frontage road along Highway 36. Council Member Park seconded the rnotion. The motionpassed 4-0. LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 5 The City Council received and reviewed the 2I'd Quarter Financial Report which highlighted the 20)1 second quarter financials, along with the second quarterly report for year 2011. Consideration of Request for the City of Lake Elmo to Join the Transportation Alliance The City Council considered and denied the request for the City to join the Transportation Alliance. Consideration of Migrating CodeRED Emergency Notification System to Washington County under a Joint Powers Agreement The City Council considered approval of the proposed Joint Powers Agreem.ent with Washington County to allow for migration of the CodeRED Emergency Notification System from the City to the County, at a significant savings and operational benefit to the City. The Sheriff s Office has purchased the CodeRED Emergency Notification System and deployed such countywide. Under a proposed Joint Powers Agreement (JPA) the City of Lake Elmo would see its annual costs for Code RED reduced from $5,250 to approximately $635.The. County will provide a "pool" of 150,000 minutes to be used for Public Safety notifications only. For non -emergency notification there will be a $0.25 per minute fee billed by the County. Some additional funds would continue to be budgeted within the communications Budget for these types of official non -emergency communications. The term of the JPA Agreement will be from January 1, 2012 and end December 31, 2012, and will automatically renew for two additional one year periods wit final termination on December 31, 2014. The City does have the option of termination the agreement at any time with a 30-day written notice. The existing City contract with Emergency Communication's Network will be terminated as soon as possible, as part of the migration to the County system. MOTION.Council Member Pearson moved to approve the Joint Powers Agreement with Washington County for utilization of the Code RED Emergency Notification System and to migrate as soon as possible the City's current agreement into the countywide program. Council Member Park seconded the motion. The motion passed 4-0. The Council adjourned the meeting at 10:40 p.m. Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES AUGUST 23, 2011 6 PROCLAMATION RECOGNIZING 100-YEAR ANNIVERSARY OF LAKE ELMO BANK WHEREAS, Lake Elmo Bank, a community bank, has been serving the changing needs of businesses and residents in the Lake Elmo and surrounding communities for 100 years; and WHEREAS, Lake Elmo Bank has a tradition of personal service and a commitment to its nearly 100 employees; and WHEREAS, Lake Elmo Bank remains a locally owned and managed bank, working and investing dollars in the communities it serves; and WHEREAS, Lake Elmo Bank mission is to be a community -focused business based on building solid financial relationships and this mission continues to guide the operations of the Bank; and NOW, THEREFORE, BE IT RESOLVED, FURTHER, the City of Lake Elmo, on behalf of the Citizens of Lake Elmo, proclaims Friday, September 9, 2011, to be Lake Elmo Bank Day honoring its 100—Year Anniversary, ADOPTED, by the Lake Elmo City Council on September 9, 2011. Dean A. Johnston, Mayor ATTEST: Sharon Lumby, City Clerk ( CITY OF LAKE 14AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH; REVIEWED )W: DATE: 09/06/2011 CONSENT 11E,M#: 2 , MOTION as part of Consent Agenda Approve Disbursements in the Amount of $ 120,418.32 Tom Bouthilet, Finance Director E3ruce Messelt, City Administrator City Staff SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $120,418,32 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed arid paid in accordance with State law and City policies and procedures. aim ACH ACH ACH DD3500 DD3515 37444 — 37445 37446 — 37453 37454 — 37496 37497 -- 37499 TOTAL Atriourif 6,890.92 1,229.94 3,901.49 21,067.31 250.00 4,575.41 82,503.25 S 120,418.32 0040* Payroll Taxes to IRS 08/25/2011 Payroll Taxes to MN Dept, of Revenue 08/25/2011 Payroll Retirement to PERA 08/25/2011 Payroll Dated 08/25/2011 (Direct Deposit) Fall Festival Entertainment (Chk 37445 Voided) Payroll Dated 08/25/2011 (Payroll) Accounts Payable Dated 09/06/2011 Voided Checks page 1 -- City Council Meeting Approval of Disbursements September 06, 201 I Consent Agenda Item #2 STAFF REPORT: City staff has complied and reviewed the attached set of claims, All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $120,418.32 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the September, 2011, Disbursements as Presented land modified' herein." ATTACHMENTS: 1, Accounts Payable Dated 09/06/2011 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff... ..... .„.. ....... ,................. ....... Mayor Facilitates Call for Motion ......... Mayor & City Council Discussion ........ „.,.„............, ...... ..... ....... ...„............ Mayor & City Council Action on Motion ..... Mayor Facilitates -- page 2 — Accounts Payable To Be Paid Proof List User: Administrator Prnited: 09/01/2011 - 2:55 FM Batch: 006-08-2011 Invoice # lnv Date 10000 10,000 Lakes Chapter 08/25/2011 08125/2011 101-420-2400-44370 Conferences & Training 08/25/2011 Total: 10000 Total: • ADVOR Advanced Graphix., Inc. 184080 08/18/2011 101-420-2700-44300 Miscellaneous 184080 Total: ADVGR Total: ARAM Aramark, Inc. 629-7293369 101-430-3100-44170 629-7298070 101-430-3100-44170 629-7302802 101-430-3100-44170 629-7307498 101-430-3100-44170 629-7312287 101-430-3100-44170 629-7314150 101-410-1940-44010 07/28/2011 Unifomis 629-7293369 Total: 08/04/2011 Uniforms 629-7298070 Total: 08/11/2011 Uniforms 629-7302802 Total: 08/18/2011 Uniforms 629-7307498 Total: 08/25/2011 Uniforms 629-7312287 Total: 21.29 Amount Quantity Putt Date Description Reference 85.00 0.00 09/06/2011 Building Official Code Seminar 85.00 85.00 154.97 0.00 09/06/2011 Animal Control Car Graphics 154.97 154.97 21.29 0.00 09/06/2011 Uniforms 21.29 21.29 0.00 09/06/2011 UM fomis 21.29 21.29 0.00 09/06/2011 Uniforms 21.29 21.29 0.00 09/06/2011 Uniforms 21_29 21.29 0.00 09/06/2011 Uniforms 08/29/2011 11538 0.00 09/06/2011 Linen City Hall Repairs/Maint Contractual Bldg 629-7314150 Total: 115.38 AP - To Be Paid Proof List (09/01/11 - 2:55 PM) Task Tice PO Close POLine # No No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO tl Close POLine ARAM Total: 221.83 ASPENNU Aspen Mills, Inc. 111296 08/11/2011 101-420-2220-42400 Small Tools & Equipment 111296 Total- ASPENM1 Total: 165.00 0.00 09/06/2011 4 Coveralls for Medical Response 165.00 165.00 AVENET AVENET. LLC 29076 08/24/2011 700,00 0.00 09/06/2011 Annual Web Support 101-410-1450-43180 Information TechnologylWeb 29076 Total: 700.00 AVENET Total: 700.00 BIFFS Bill's Inc. ?kin Nola 08/24/2011 I 01-450-5200-44120 Rentals - Buildings Multiple Total: BIFFS Total: CENDYS Cindy's Creative Celebrations 08/31/2011 08/31/2011 204450-5200-43150 Contract Services 08/31/2011 Total: CINDYS Total: 612.89 0.00 09/06/2011 PartabJe Restrooms 612.89 612.89 1,005,00 0.00 09/06/2011 Face Painting, etc. 1.005.00 1,005.00 COMPENSA Compensation Consultants; Ltd August 09/01/2011 40.00 0.00 09/06/2011 Admin Fee FSA 101-410-1320 11300 Miscellaneous August Total: 40.00 COMPENSA Total: 40.00 CORNE Cornerstone Laud Surveying, In 7597 08/05/2011 950.00 0.00 09/06/2011 Land Survey Lake Elmo Annexation 101-410-1910-43150 Contract Services 7597 Total: 950.00 CORNE Total: 950.00 AP - To 13e Paid Proof List (09/01/11 - 2:55 PM) No 0000 Na 0000 No 0000 0000 No 0000 No 0000 Page 2 Invoice # Inv Date COVERALL Coverall of The Twin Cities 70701696000 09/01/2011 101-410-1940-44010 RepairsNaint Contractual Bldg 70701696000 Total: COVERALL Total: CTYOAKDA City of Oakdale 201108192882 08/19/2011 101-420-2220-44040 RepairsTh taint Eqpt 201108192882 Total: 201108192883 08/19/2011 101-420-2220-14040 RepairsrMaint Eqpt 2011081.92833 Total: CTYOAKDA Total: EARLANI)E Earl F_ Andersen, Inc. 0096492-IN 08118/2011 101-430-3100-42260 Sign Repair Materials 0096492-IN Total: 0096514-1N 08/18/2011 101-430-3100-42260 Sign Repair Materials 0096514-IN Total: EARLANDF. Total: FOCUS Focus Engineering, Inc- 08/22/2011 101-430-3100-43030 Engineering Services 1 08/22/2011 101-410-1930-43030 Engineering Services 1 Total: 10 08/22/2011 602-495-9450-43030 Engineering Services 10 Total: 11 98/22/2011 601-494-9400-43030 Engineering Services 11 Total: 2 08/22/2011 101-420-2400-43030 Engineering 2 08/22/2011 101-410-1910-43030 Engineering Services 2 08/22/2011 409-480-8000-43030 Engineering Services AP - To 13e Paid Proof List (09/01/11 - 2:55 PM) Amount Quantity Prot Date Description Reference Task Type PO # Close ?Mine # 321.38 321_38 321.38 0.00 09/06/2011 29.23 0.00 09/06/2011 Repair, Li 29.23 149_57 0.00 09106/2011 Repair fan on T2 149.57 178.81/ 377.80 377.80 1,255.57 1,255_57 1,633.37 45.00 8,220.64 8,265.64 943.00 943.00 0.00 09/06f2011 Canes 0.00 09/06/2011 Signs & Posts 0.00 09/06/2011 General Engineering 0.00 09/06/2011 General Engineering 0_00 09/06/2011 10th Street Infrastructure Plannin 1,441.50 0.00 09/06/2011 Supply Well & Pumphouse 4 1,441_50 1_836.50 2,275.50 2,527.51 0.00 09/06/2011 0.00 09/06/2011 0.00 09/06/2011 General Engineering - VRA General Engineering - VRA General Engineering - VRA No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date 2 08/22/2011 404-480-8000-43030 Engineering Services 2 08/22/20 L 1 601-494-9400-43030 Engineering Services 2 08/22/2011 602-495-9450-43030 Engineering Services 2 08/22/2011 603-496-9500-43030 Engineering Services 2 Torah 3 08/22/2011 203-490-9070-43030 Engineering Services 3 Total: 4 08122/2011 203-490-9070-43030 Engineering Services 4 Total: 5 08/22/2011 4 I 7-480-8000-43030 Engineering Services 5 Total: 6 oginnoti 409-480-8000-43030 Engineering Services 6 Total: 7 08/22./21111 418-480-8000-43030 Engineering Services 7 Total: 8 08/22/2011 409-480-8000-43030 Engineering Services 8 Total: 9 08/2.2r201 t 409-480-8000-43030 Engineering Services 9 Total: FOCUS Total: FXL FXL, Inc. Sept 2011 09/01/2011 101-410-1320-43 100 A ssessing Services Sept 2011 Total: FXL Total: GOPHER Gopher State One -Call 17717 09/01/2011 101-430-3100-43150 Contract Services 17717 Total: AP - To Be Paid Proof List (09101/11 - 2:55 PM) 12,124.45 1,732.61 1,732.61 180.00 180.00 Amount Quantity Pitt Date Description Reference Task Type PO # Close POLine # 90.00 0.00 69/06/2011 General Engineering- VRA. 1,805.94 0.00 .09/06/2011 General Engineering - VRA 995.00 0.00 09/06/2011 General Engineering - VRA 2594.00 0 00 09/06/2011 General Engineering - VRA 0.00 09/06/2011 Development - Whistling Valley 0.00 9/06/2011 Sanctuary 135-00 0.00 09/06/2011 Lake Elm.o 2010 Stiret & Water Quality 180.00 0_00 09/0642011 2011 Seal Coat Project 135.00 180.00 2,542.50 0.00 09/06/2011 2011 Street Improvernent/Water Quality 2,542_5f) 135.00 0.00 135.00 1,306.00 0.00 1,306.00 28,985.70 2,000.00 0.00 2,000.00 2,000_00 228.05 228.05 0.00 09/06/2011 Lake Elmo Court Drainage Correction 09/06/2011 Lake Elmo District Sidewalk Main( 09/06/201 1 Assessing Services - September 2011 09/06/2011 Line Locates August - No No No No No 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 Page 4 invoice # lnv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLitte GOPHER Total: 228.05 GREATERM Greater MSP 1027 08/18/2011 5,000.00 0.00 09/06/2011 A.nnual Investment No 0000 101-410-1320 14300 Miscellaneous 1027 Total: 5,000,00 GREATERM Total: 5,000.00 GRUBER Gruber's Power Equipment 100481 08/25/201 I 5.89 0.00 09/0612011 Gas Cap No 0000 101-450-5200-42210 Equipment Parts 100481 Total: 5.89 GRUBER Total: 5.89 TIAWK1NS Hawldns, lac. 3253949 08/11/2011 500.50 0.00 09/06/2011 Chlorine No 0000 601-494-9400-42160 Chemicals 3253949 Total: 500.50 HAWKINS Total: 500.50 KDV Kern DeWenter Viere Ltd 132992 08/26/2011 4,644.00 '100 09/0612011 Financial Services - August 2011. No 0000 101-410-1520-43150 Contract Services 132992 Total: 4,644.00 KDV Total: 4,644.00 LKBLDG Lake Elmo Builders Chk Req 08/25/2011 803-000-0000-22900 Deposits Payable Chk Req Total LKBLDG Total: 3,000.00 0.00 09/06/2011 Escrow Rla 5630 Keats Permit 7545 3,000.00 3,000.00 No 0000 LOPEZL1L Lopez Lillian chk Req 08/31/2011 38.29 0.00 09/06/2011 Refund Overpayment of final Bill No 0000 60 1-494-9400-43820 Water Utility chkReq Total: 38.29 LOPEZL1L Total: 38.29 AP - To Be Paid Proof List (09/01/11 - 2:55 PM) Page 5 Invoice # Inv Date Amount Quantity Puit Date Description Reference Task Type PO # Close POLine # LTG. PWR L.T.G. Power Equipment 146219 08119/2,011 165_35 0.00 09/06/2011 lackshaft Kit No 0000 101-450-5200-42210 Equipment Parts 146219 Total: 165.35 LTG PWR Total: 165.35 MA1NSTR Main Street Builders Chk Req 0S/29/2011 3,000.00 0.00 09106/2011 Escrow Return 10278. Tapestry 47772 No 0000 803-000-0000-22900 Deposits Payable Chk Req Total: 3,000.00 MATNSTR Total: 3,000,00 1qC_ALLIST McAllister Pat 08/31/2011 08/31/2011 204-450-5200-43150 Contract Services 08/31/2011 Total: mcALL1ST Total: 375.00 0.00 09/06/201 I Entertaininait - Fall Festival 375.00 375.00 No 0000 MENAROSO Menards - Oakdale 6724 08/23/2011 15.36 0.00 09/06/2011 Lumber Benches Pebble No 0000 101-450-5200-44030 Repairs.Maint Imp Not Bldgs 6724 08/23/2011 5.64 0.00 09/06/2011 Ear Muffs , No 0000 101-430-3100-42150 Shop Materials 6724 Total: 21.00 MENARDSO Total: 21.00 MENARDST Menards - Stillwater 8838 08/23/2011 45.79 0.00 09/06/2011 Floor Dri No 0000 101-420-2220-42400 Small Tools & Equipment 8838 08/23/2011 1_58 0.00 09/06/2011 Kitchen Supplies No 0000 101-420-2220-44300 Miscellaneous 8838 08/23/2011 15.06 0.00 09/06/2011 Cleaning Supplies No 0000 101-420-2220-44010 Repairs/Maint Bldg 8838 Total: 62.43 MENARDST Total: 62.43 knuscoL Mills Cole 08/23/2011 08/23/2011 55.00 0.00 09/06/2011 Cable CC Meeting 8/23/11 101410-1450-43620 Cable Operations 08/23/2011 Total: 55.00 AP - To Be Paid Prout-List (1119/01/11 - 2:55 PM) No 0000 Page 6 Invoice # Inv Date M1LLSCOL Total: MNDOH MN Department of Health 30002011 owoinon 601-494-9400-43820 Water Utility 30002011 Total: MNDOI-1 Total: WINFIRECI-1 MN State Fire Chiefs Assn 08/24/201 1 08/24'2011 101-420-2220-44370 Conferences & Training 08/24/2011 Total: MNFIRECH Total: IvfUNICI-P Munici-Pals 08/31/2011 .08131/2011 101-410-1320-44380 Staff Development 08/31/2011 Total: MUNICI-P Total: NEXTEL Neirtel Communications 761950227-10 I 08/14/2011 I 01-410-1940-43210 Telephone 761950227-101 08/14/2011 101-420-2220-43210 Telephone 761950227-101 08/14/2011 101-420-2400-43210 Telephone 761950227-10 I 08/14/2011 101-430-3100-43210 Telephone 761950227-101 08/14/2011 101450-5200-43210 Telephone 761950227-101 08/14/2011 101-410-1940-43210 Telephone 761950227-101 Total: NEXTEL Total: NICOLLET Nicollet Partners 9777 06/24/2011 602-495-9450-43150 Contract Services 9777 Total: AP - To Be Paid Proof List (09/01/11 - 2:55 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 55.00 1,508.00 0.00 09/06/2011 3rd Quarter Water Supply Connection Fee 1,508.00 1,503.00 175.00 0.00 09/06/2011 MSFCA Conference Registration 175.00 175.00 74.00 0.00 09/06/2011 Munici-Pals Banquet - Sharon & Carole 74.00 74.00 18.54 81.00 17.48 34.96 102.56 -13.99 0.00 09/06/2011 Credit 240.55 240.55 0.00 09/06/2011 Cell Phone Services - Ada+ in 0.00 09/06/2011 Cell Phone Services - Fire Dept 0_00 09/06/2011 Cell Phone Services - Building Dept 0.00 09106/2011 Cell Phone Services - Public Works Dept 0.00 09/06/2011 Cell Phone Services - Parks Dept 3,500.00 0,00 09/06/201 I Land Consultation South of 10th Sewer 3,500.00 No No 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Invoice # Inv Date Amount Quantity Prot Date Description Reference Task Type PO # Close POLine # NICOLLET Total: 3,500.00 PITNEYRE Reserve Account Pitney, Bowes 08a1/2011 08/31/2011 750.00 0.00 09/06/2011 Postage No 0000 101-410-1320-43220 Postage 08/3 ir2oil 08131/2011 500.00 0.00 09/06/2011 Postage No 0000 601-494-9400-43220 Postage 08731/2011 Total: 1,2_50.00 PITNEYRE Total: 1,250_00 POSTOFFI POSTMASTER 08/31/2011 08/3112011 250.00 0.00 09/06/2011 Postage No 0000 101-410-1320-43220 Postage 08/31/2011 08/31 /2011 500.00 0.00 09/06/2011 Newsletter No 0000 101-410-1450-43510 Public Notices 08/31 /2011 Total: 750.00 POSTOFFI Total: 750.00 PRESSA Anastasia Press 08/30/2011 08/3.012011 27.50 0.00 09/06/201 I Cabled Workshop 8/30/11 No 0000 101-410-1450-43620 Cable Operations 000120/ 1 Total: 27.50 PRESSA Total: 27.50 PRIMARY Primary Products Company 45918 08/23/2011 173.30 0.00 09/06/2011 EMS Gloves No 0000 101-420-2220-42080 EMS Supplies 45918 Total: 173.30 PRIMARY Total: 173.30 REGIONS Regions Hospital 768923 08/18/2011 • 1,448.00 0.1)0 09/06/2011 First Responder Training x 4 No 0000 101-420-2220-44370 Conferences & Training 768923 Total: 1,448.00 REGIONS Total: 1,448.00 TASCH T.A. Schifsky & Sons Inc 51825 08/09/2011 8.22 0.00 09/06/2011 Asphalt No 0000 101-430-3120-42240 Street Maintenance Materials 51825 Total: 8.22 AP - To Be Paid Proof List (09/01./11 - 2:55 PM) Page 8 Invoice rr I nr Date TA SCH Total: USA USA Inflatables Corp 110162 08/31/2011 204-450-5200-43150 Contract Services 110162 Total: USA Total: Amount Quantity Pmt Date Description Reference Task Type PO # Cfose POLine # 8.22 347.35 0.00 09/06/2011 Fall Festival inflatable Jumpers 347.35 347.35 W13BER Weber Electric 78086 08/17/2011 14,900.00 404-480-8000-45300 Improvements Cither Than Bldgs 78086 Total: 14,900.00 WEBER Total: 14,900.00 XCEL Xcel Energy 51-0117417-0 101-430-3160-43810 51-4572945-7 101-430-3160-43810 51-4576456-3 101-420-2220-43810 51-4733556-8 101-450-5200-43810 51-5044219-0 101-450-5200-43810 51-5275289-3 101-450-5200-43810 51-5522332-2 101-430-3160-43810 51-5747685-4 101-450-5200-43810 51-5916043-7 602-495-9450-43810 0-8/31/2011 Street Lighting 51-0117417-0 Total: 08/31/2011 Street Lighting 51-4572945-7 Total: 08/31/2011 Electric Utility 51-4576456-3 Total: 08/31/2011 Electric Utility 51-4733556-8 Total: 08/31/2011 Electric Utility 51-5044219-0 Total: 08/31/2011 Electric Utility 51-5275289-3 Total: 08/31/2011 Street Lighting 51-5522332-2 Total: 08/31/2011 Electric Utility 51-5747685-4 Total: 08/31/2011 Electric Utility 51-5916043-7 Total: AP - To Be Paid Proof List (09/01/11 - 2:55 PM) 0.00 09/06/2011 New Lights Lions Field 3639 0_00 09/060.011 Welcome Sign - Keats 36.39 26.97 0.00 09/06/2011 Steet Lights 26.97 373_50 0.00 09/06/2011 Fire Station ') 373.50 10.32 0.00 09/06/2011 Tennis Court 10.32 45.13 0.00 09/06/2011 Parks Building 45.13 9.95 0.00 09/06/2011 Pebble Park 9.95 41 37 0.00 09/06/2011 Traffic Lights - Inwood 4137 163.18 0.00 09/06/2011 Arts Center 163.18 I 7.30 0.00 09/06/2011 Lin Station 17.30 No No No 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 9 Invoke # 51-6429583-8 602-495-9450-43810 51-6433976-2 101-420-2220-43810 51-6625457-1 101-450-5200-43810 51-6928283-3 101-430-3160-43810 51-8126093-5 601-494-9400-43810 51-8711719-3 101-430-3160-43810 Inv Date 08/31/2011 Electric Utility 3 I-6429583-8 Total: 08/31/2011 Electric Utility 51-6433976-2 Total: 08/31/2011 Electric Utility 51-6625457-1 Total: 08/31/2011 Street Lighting 51-6928283-3 Total: 08/31/2011 Electric Utility 51-8126093-5 Total: 08/3112011 Street Lighting 51-8711719-3 Total: XCEL Total: ZIERT Ziertroan Joan & Steve 09062011 09/01/2011 204-450-5200-43150 Conn act Services 09062011 Total: ZIERT Total: ZIERTMAN Joan Zierunan 08-2011 09/01/2011 101-410-1520-43150 Contract Services 08-201 t Total: Z[EkTMAN Total: Report Total: AP - To Be Paid Proof List (09/01111 - 255 PM) Amount Quantity Putt Date Description Reference Task Type PO # Close POLine # 19.50 0.00 09100/2011 Lift Station 19,50 396.82 0.00 09/06/2011 Fire Station 1 396.82 76.51 0.00 09/06/2011 Legion Park 76.51 30.50 0.00 09/06/2011 lights 30.50 19.26 0.00 09/06/2011 Traffic Lights - Inwood 19.26 10.18 0.00 09/06/2011 Speed Sign Hwy 5 10.18 1,276,88 62.50 0.00 09/06/2011 Silly String Set-up 62.50 62.50 2,612.50 0.00 09/06/2011 Monthly Accounting Services -August 2,612.50 2,612.50 82;503.25 No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 10 MAYOR & COUNCIL COMMUNICATION DATE: 09/6/2011 CONSENT ITEM MOTION AGENDA ITEM: Parks Commission Appointment SUBMITTED BY: Sharon Lumby, City Clerk REVIEWED BY: Bruce A. Messelt, City Administrator SUMMARY AND ACTION RE PESTER: The City Council is respectfully requested to appoint Justin Bloyer to the fill the vacancy of 2nd Alternate on the Parks Commission. "Move to appoint Justin Bloyer, 8881 Jane Road N. to 2nd Alternate on the Lake Elmo Park Comrnission BACKGROUND INFORMATION: The following are the members serving on the Parks Commission: NAME Term Mike Zeno Second term Rolf Larson Second Term John Ames Third Term Judith Blackford First Term Marty Dobbs First term David Steele First term Pam Hartley First term Steve DeLapp 1st Alternate Justin Bloyer 2" Alternate page Term Expires 12/31/13 12/31/11 12/31/13 12/31/12 12/31/11 12/31/12 12/31/13 City Council Meeting [Park Commission Appointments] [09-6-111 CONSENT Agenda Item 43.] RECOMMENDATION: Staff is requesting Council to appoint Justin Bloyer to fill the ed Alternate vacancy. Staff will continue advertizing for Park Commission applications because there are no applications on file. "Move to appoint Justin Bloyer, 6881 Jane Road N., to 2" Alternate on the Park Commission" ATTACHMENTS 1. Application -- page 2 -- City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 651.777.5510 FAX: 777.9615 AUG Z 2 2011 CITY OF LAKF Ef MO APPLICATION FOR PARK COMMISSION APPOINTMENTS CITY OF LAKE ELMO Date: AUG/ 22 / 2s1i Name; Justin Bloyer ikddress: 8881 Jane Rd N Phone Number VO 651-334-9721 no 651-777-7944 E-mail address: lwbloYer@aol.com How long have you lived in Lake Elmo; "..°1, 06- 1. Why are you interested in serving on the Lake Elmo Park Commission? What personal interests and expertise will you bring? Wien I was younger I worked as a life guard at the park reserve and spent a lot of time in sunfish park. I: feel the parks should be for the benefit of all of Lake Elmo's residents. I know the Parks very well and want ray children to have the same opportunity. 2.Row will those skills and interests be of -service to the development and management of the City's parks, trails and natural areas? I bring a young perspective of the wants and needs of our younger residents. 1 What do you see as the role and function of the Park Commission? How does this relate to the roles and responsibility of theCity Council in park matters? To make sure pall" residents concerns regarding the parks are addressed. To ensure all residents have access to the parks. The commission will then take recommendations to the council regarding current and future ordinances. 4. What value do parks and trails have to our citizens? What role or function do the provide? hey have an effect on our home values as well as an effect on the quality of life of the citizens of Lake Elmo. They provide a healthy and safe environment for the people of Lake Elmo to enjoy the outdoors. 5. Haw much time do you have or are you wiling to devote to Park Commission actiy ? xit.r7.1ve the ability to make the meeting and any other activities required for the commission. Please complete and return to the City office. Thank you for your interest in the Lake Elmo Park Commission. d 7t/61.'LLL' 1,9 9 011 INc10 1. zzfgro I' CITY LAKE AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: REVIEWED BY: DATE: CONSENT ITEM #: MOTION Approve Sidewalk Surface Solution for City Hall Sharon Lumby, City Clerk Bruce A. Messelt, City Administrator Tom Bouthilet, Finance Director 9/06/2011 4 SUMMARY AND ACTION REOUESTED: City Council consideration is respectfully requested for sidewalk surface solution at City Hall. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda, BACKGROUND INFORMATION & STAFF REPORT: Sufficient funds have been budgeted . in 2011 Facilities Fund for undertaking of maintenance activity; thus no formal budget amendment is required. However, City Council approval is requested given the highly visible nature of this activity and in order to allow for recognition of efforts by the City to maintain existing assets, The following cost estimates have been received: AbsoVersa LLC $3,504.07 Replace 61 sq.ft, of damaged sidewalk spots at $10.00 per sq.ft. Incorporate a decorative design pattern to add color appeal to make, the imperfections less noticeable, 964.69 sq.ft. at $3.00 per sq.ft. This proposal is a more cost effective approach to handle the work to be completed. AbsoVersa LLC $6,189.57 Replace 549.25 sq.ft, of damaged sidewalk sections at $6.00 per sq.ft. incorporate a decorative design pattern to add color appeal to make the imperfections less noticeable, 964.69 sq.ft. at $3.00 per sq,11.. This proposal is a more realistic approach to handle the work to be completed. RECOMMENDATION: City Council consideration is respectfully requested for replacement of damaged sidewalk spots at City Hall. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. -- page 1 Sept. 6, 2011 City Council Meeting Authorize sidewalk surface solutions Consent Agenda Item If 4 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, further discuss, deliberate and modify any decision prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to authorize the City to contract with AbsoVersa LLC, 135 Northland Avenue, Stillwater, MN to replace damaged sidewalk spots at City Hall, at an approximate cost of $3,504.07 fas amended/modified at tonight's meeting'. ATTACHMENTS: Proposals SUG TED ORDER OF BUSINESS (if removed from the Consent Atrenda): Questions from Council to Staff ....... Mayor Facilitates Call for Motion . .......... ,................ ..... Mayor & City Council Discussion ...... .......„....„. .................... . ....... ............ Mayor Facilitates Action on Motion Mayor & City Council -- page 2 Proposal created for City of Lake Eimo Attn: Mike Bothilet Address 3800 Laverne Ave. N. City, State Zip Lake Eimo Phone 651-233-5414 S dewalk Repair: Date Submitted 8-30-11 Proposal AbsoVersa LLC 135 Northland Ave Stillwater, MN 55082 651-755-4844 Job Name Sidewalk su .lob Address same City State zip same Estimator Shane Pulver oluti n Date of Plans 8-22-2011 Scope; Replace 61 sq ft of damaged sidewalk spots.at $10.00 per sq ft. Incorporate a decorative design pattern to add color appeal to make the imperfections less noticeable, 964.69 sq ft at $3.00 per sq ft, This proposal Is a more cost effective approach to handle the work to be campeted Start Date: After acceptance of proposal a start date will be determined, Ref: Note: We hereby propose to turnishmaterial and labor in accordance to the above specifications,lor the sum of: 'Pa yL ie iiadfamma. Half down $1,752.04 and half due once completed $1,752,04 Acceptance of Proposal - The above specifications, prices and conditions are acceptable, 1 hereby authorize all work as specified, Payment to be remitted as outlined above Date Authorized: Authorized Signature Proposal 70 Valid for Signature Signature $ 3,504..07 Days Proposal AbsoVersa LLC 135 Northland Ave Stillwater, MN 55082 651-755-4844 Proposal created for Job Name City of Lake Elmo Attn: Mike Bothnet Sidewalk surface solution Address 3ob Address 3800 Laverne Ave, N. same City, State Zip Qty State Zip Lake Elmo same Phone Date Submitted Estimator Date of Plans 651-233-5414 8-30-11 Shane Pulver 8-22-2011 Sidewalk Repair: Scope: Replace 549.25 sq ft of damaged sidewalk sections at $6.00 per sq ft. Incorporate a decorative design pattern to add color appeal to make the imperfections fess noticeable, 964.69 sq ft at $3.00 per sq ft, This proposal is a more realistic approach to handle the work to be completed Start Date: After acceptance of proposal a start date will be determined, Ref: Note: We hereby propose to usiT-lish material and labor In accordance to the above _specifications, for the sum of: o 1; 6125 as FxIL.. Half down $3,094,79 and half due once completed $3,094.79 Authorized Signature Proposal 30 Valid for Acceptance of Proposal - The above specifications, prices and conditions are acceptable. I hereby authorize all work as specified. Payment to be Signature remitted as outlined above Date Authorized: Signature 6,189.57 Days AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTEDBY: THROUGH: REVIEWED BY; DATE: 9/6/2011 CONSENT ITEM #: #5 MOTION Sunfish Lake Parking Lot Improvements Mike Bouthilet, Parks & Public Works Supt. Carol Kriegler, Project Asst. Bruce Messelt Parks Commission Tom Bouthilet, Finance Director Ryan Stempski, Asst. City Engineer SUMMARY AND ACTION REQUESTED: The Public Works Department and Parks Commission are requesting authorization to proceed with improvements to the Sunfish Lake Park parking area. The proposed improvements include 1) contracting for services related to the delineation and grading of the parking area, 2) purchase and placement of boulders around the parking area in an effort to further define the area and restrict unauthorized vehicle entry, and (3) purchase of sign panels and wood posts to serve as interpretive and regulatory signage. BACKGROUND INFORMATION: The 2011 Park CIP budget includes improvements to the Sunfish Lake Park parking area. Additionally, in the fall of 2010 the City Council approved concept a plan for installing rain gardens and grading the parking area in an effort to eliminate ongoing standing water in the northeast comer of the parking area, In addition, the concept plan included the placement of boulders in an effort to further define the parking area and restrict unauthorized vehicle entry. Three rain gardens were installed along the south side of the parking area late last fall. The improvements recommended for implementation at this time include: 1) Grading the millings into a defined lot to achieve proper drainage 'and eliminating ongoing standing water in the northeast corner of the lot. Additionally, this portion of the project will include grading black dirt (100 yds.) into the border/buffer areas with the Public Works staff seeding, fertilizing and 'watering. 2) The purchase and placement of approximately 70 boulders, approximately 3in diameter, around the parking area for the purpose of further defining the area and preventing unauthorized vehicle access. -- page 1 -- City Council Meeting [Sunfish Lake Park improvements) Sept, 6, 2011 Regular [Agenda Item # [5] 3) The purchase of miscellaneous sign panels and wood posts for placement of regulatory signage on the information kiosk and at various trail junctions. The regulatory signage / symbols are intended to address issues such as unleashed dogs, dog waste pick-up, park hours, walking on groomed ski trails, etc. Additionally, interpretive signage is proposed to support the rain gardens that were installed last fall, STAFF REPORT: Three contractors.were solicited to provide quotes for the delineation/drainage grading, black dirt and grading. • Miller Excavating • Buelow Excavating • C & K Excavating $3,060.00 $3,300,00 $3,882.00 Three quotes were solicited for the purchase and delivery of boulders to the parking area. • Miller Excavating $36,73 / ton delivered • Aggregate Industries $41.31 / ton delivered • Gerten's Wholesale Nursery $75.00 / ton delivered Three quotes were solicited for the fabrication of outdoor durable sign panels: • Advantage Sign and Graphics $35.00 s.f. • Creative Color Graphic Studio $50,00 s.f. • Sign -A -Rama $45,00 s.f, RECOMMENDATION: (1) Authorize contracting with Miller Excavating for the grading and black dirt in and around the parking lot at Sunfish Lake Park at a cost of $3,060.00, (2) Authorize the purchase and delivery of approximately 70 boulders from Miller Excavating at a cast of $36,73 / ton (not too exceed 80 ton, or $2,938.40), as well as contracting for the placement of the boulders with a skid steer at a. cost of $95.00 / hour. (3) Authorize the purchase of miscellaneous regulatory and interpretive sign panels from Advantage Sign and Graphics and wood posts at a cost not to exceed $1,000.00, ATTAPPYIENTS: Sign panel layouts and concept drawings SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... .......... ,. City Administrator Report/Presentation ..,.... ....... „...,.... ..... .,.„„.,,,,.,.,,,,,,,........., .... ,,„.,.....,...,„„„„„., Questions from Council to Staff' „ ..... „.....,. ..... . ............ Mayor Facilitates -- page 2 -- City Council meeting [Simfis6Lake Park Improvementsj - Public Input, if Appropriate....... ..................................... - Call for Motion ............................................................... ~ Discussion .............................. ............................ ... ` --page 3— Mayor & City Council 0 his garden is designed to catch rainwater runoff, growing plants that are adapted to getting partially flooded on occasion. Raingardens provide wildlife habitat, slow stormwater runoff, help J prevent erosion, and remove pollutants. THE CITY OF AKE EL TU OF LAKE ELMO on in n garden * Rake and bag your leaves orn the strect in front of yoUr house • After mowing, sweep tip grass clippinsis from streets and sidewalks • Redirect your gutter downspouts from driveways or alleys onto lawn or garden ara • Dick up after your pet • ever put anything in a stony) dr • , . r dens' Were planted along the south edge of the parking a ea in failof 201,0 to re ducestormwater from running across the parking area and entering Sunfish Lake . „awl gardens help filter pollution from the stormwater that runs off streets, rooftops and parking areas.Stormwater runoff pollittes our lakes and steams and the St. Croix River with leaves, grass clippings. road salt, trash, and auto fluids. These gardens reduce water pollution by collecting runoff after a rain ot Showmelt alarid allowing it to soak into the ground. 'n gardens also provide food and habitat for b rfli s birds and other wildlife. Unlike the surrounding turf grass which requires much more upkeep.utte rain gardens contain plants that need little rriainteriance once they are established. Rain gardens keep about 95% of the runoff pollution entering them from entering lakes and rivers, For more information about the effectiveness of rain gardens, or for rain garden grant information, contact Washington County Conservation District at wocd_oro NINKSOV, AND IRC5T i4i.V.MORMg-atilii No walking on groomed ski trails / tracks :.•"!(•- tio %milking on groomed ski polls irotki 6"x6"x 50" above grade No horses from first snow to May IS, or when tred is wet ( WARNING! Cars parked here are vulnerable to break-in. Do not leave valuables in your car. \.. 12"x1 2" and 1 2"xl 8" regulatory signs for kiosk Ul fis a PARK HOURS: 1/2 hour before sunrise to 1/2 hour after sunset ALL CITY ORDINANCES ENFORCED Enjoy yOUr ViSit to the park! Mi2a TIE CITY OF. LAKE ELMO 4,At4WrOV:S1 LAKE ' E - MAYOR & COUNCIL COMMUNICATION DATE: 9/6/2011 CONSENT ITEM 4; 6 MOTION AGENDA ITEM: 2010 Street & Water Quality Improvements - Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for Hearing on Proposed Assessment SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Toni Bouthilet, Finance Director Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve a Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for Hearing on Proposed Assessment for the 2010 Street & Water Quality Improvements, No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: The 2010 Street & Water Quality Improvement Project has been completed and the total project costs are known. Pursuant to Minnesota Statutes, Section 429 the Council must declare the amount to be assessed against the benefiting properties and Call the Hearing on the Proposed Assessment for these improvements. The Assessment Hearing is proposed for October 4, 2011, The Final Assessment Roll must be certified to the County Auditor by November 30, 2011, The final costs and unit assessments compared to planned costs are as follows: Final Project Costs Preliminary Project Costs Total Project Costs $572,307 $654,296 (Feasibility) Assessments: Jane Rd N (Concrete Curb) $2,900 $2,900 Assessments: Isle Ave N (Concrete Curb) $2,700 $3,150 Assessments: 53" Street N (Bit. Curb) $3,000 $3,950 Assessments: 57114 Street N (Bit. Curb) $4,900 $5,300 Total City Share $404,407 $457,296 page — City Council Meeting September 6, 2011 2010 Street & Water Quality — Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for Hearing on Proposed Assessments Agenda Item # [6] The final project costs have been tabulated for each street improvement area. Through careful management of the construction contract and coordination with the Contractor, T,A. Schifsky & Sons, the final project costs for the assessable street improvements were below the Feasibility project cost estimate amount of $654,296. The final costs came in 12.5% below the Feasibility project cost estimate, resulting in a total savings of $81,989. The City portion was reduced by $52,889, Planned versus final project costs by street area are summarized as follows: The Jane Road unit assessment was the same as proposed at,$2,900; The Isle Avenue unit assessment was reduced by $450 (14.3%); The 53' Street unit assessment was reduced by $950 (24%); and the 57th Street unit assessment was reduced by $400 (7,5%). Jane Road was completely reconstructed with new concrete curb. Isle Avenue was reclaimed with new concrete curb. 53rd Street and 571 Street were both reclaimed with new bituminous curb. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda Resolution No, 2011-35 by undertaking the following action: "Move to approve Resolution No. 2011-35; A Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the 2010 Street & Water Quality Improvements." Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution No. 2011-35; A Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessiuent, and Calling for the Hearing on the Proposed Assessment for the 2010 Street & Water Quality Improvements [and amended and/or modified at tonight's meeting'," ATTACHMENTS: (3) 1, Resolution No. 2011-35 2. Notice of Hearing 3. Final Assessment Roll SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff Mayor Facilitates Call for Motion ........ „.. ........ ............ „.„,... Mayor & City Council Discussion ................... „......„....... ..... ........ ..„......,..,...... Mayor & City Council Action on Motion.....„...,..„.... ..... ___________„„_....—. Mayor Facilitates page 2 -- CITY OF LAKE ELMO WASHINGTONCOUNTY STATE OF MINNESOTA RESOLUTION NO. 2011-35 A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 2010 STREET & WATER QUALITY IMPROVEMENTS WHEREAS, a contract has been let for the 2010 Street & Water duality Improvements including street reclamation, water quality, and storm sewer improvements located on Isle Avenue, 5 3rd Street, and 57th Street and street reconstruction, water quality, and storm sewer improvements on Jane Road, AND WHEREAS, the total cost of the improvements will be $572,307; AND WHEREAS, the clerk has prepared the proposed assessment roll and will maintain said assessment roll on filein the Ciy offices for public inspection. NOW THEREFORE, BE IT RESOLVED, 1. The portion of the cost ofsuch improvement to be paid by the City is hereby declared to be $404, 407, and the portion of the cost to be assessed against benefited property owners is declared to be $167,900. 2. The City Clerk with the assistance of the City Engineer, has calculated the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land to be benefited by the improvements, and the Clerk has filed a copy ofsuch proposed assessment in the City offices fOr public inspection. a, The amount to be specially assessed agains/ each particular lot, piece, or parcel of land located along the street °pane Road North is declared to be $2,900. b. The amount to be specially assessed against each particular lot; piece, or parcel of land located along the street of Isle Avenue North is declared to be $2, 700, c. The amount to be specially assessed against each particular lot, piece, or parcel of land located along the street of 53'd Street North is declared to be $3, 000. d The amount to be specially assessed against each particular lot, piece, or parcel of land located along the street of 57th Street North is declared to be $4, 900. Resolution No. 2011-035 3 Assessments shall be payable in equal annual installments extending over a period of 1 0 years, the first of the installments to be payable on. or before the first Monday in January, 2011, and shall bear interest at the rate of 5 percent per annum from the date of the adoption of the assessment resolution. 4. A public hearing shall be held on the 4th day of October, 2011, in the council chambers of the city hall al 7..00 pm to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement, She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 6. The owner ofany property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date fpayment, to the City Clerk. No interest shall be charged if the entire assessment is paid within 30 days from. the adoption of the assessment. A property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 1 5 or interest will be charged through December 31 of the succeeding year. Date: , 2011 CITY OF LAKE 0 By: Dean A, Johnston Mayor ATTEST: Bruce A. Messelt City Administrator Resolution No. 2011-035 2 CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT 2010 STREET & WATER QUALITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the. Council Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 4, 2011, to consider, and possibly adopt, the proposed assessment against abutting property for the 2010 Street* Water Quality Improvements, Adoption by the Council of the proposed assessment may occur at the hearing. The following are the areas proposed to be assessed: Jane Road North: The amount to be specially assessed against each particular lot, piece, or parcel of land located along Jane Road North from Jamaca Avenue North to the west end, is $2,900. Isle Avenue North: The amount to be specially assessed against each particular lot, piece, or parcel of land located along Isle Avenue North from James. Avenue North to the south end, is $2,700. 53rc1 Street North: The amount to be specially assessed against each particular lot, piece, or parcel of land located along 53I'd Street North from Keats Avenue North to the west approximately 3,135 feet, is $3,000. 571' Street North: The amount to he specially assessed against each particular lot, piece, or parcel of land located along 57'1' Street North from Julep Way to the western edge of Rolling Hills Estates, is $4,900. Said assessments are proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or'before the first Monday in January 2011, and will bear interest at the rate of 5.00 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2011. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Clerk, No interest shall be charged if the entire assessment is paid 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 5.00 percent per year, The proposed assessment roll is on file for public inspection at the City Clerk's office. The total amount of the proposed assessment is $167,900. The City contribution for the project is $404,407. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429,081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom. it would be a hardship to make. payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's military orders, for whom it would be a. hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardShip, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED; September 6, 2011 BY ORDER OF THE LAKE.ELMO CITY COUNCIL Dean Johnston, Mayor (Published in. the Oakdale -Lake Elmo Review on September 14, 2011) FINAL ASSESSMENT ROLL JANE ROAD NORTH NO. NAME 1 THOMASCSKALBECK 2 RICHARD A & CATHERINE WEIL 3 JUSTIN W & DANA N BLOYER 4 5 MANFRED E & ANKE RIECHERT 6 WILLIAM W & LOWELLA M STEVENSON 7 STEVEN R & SHAUN M COLLIER 8 MARK A & SHANNON GO HELS 9 JOHN F & VIRGINIASCHNEIDER 0 WILLIAM F & VALERIE 8 BRASS 11 JEFFREY P &JOAN NI WIEDEN 12 SUZANNE & ROBERT HORNING 8879 8880 8881 PATRICK M MCALLISTER & DERVAL F HAYES MCALLIST 8883 8884 8895 8896 8903 8919 8930 8955 8991 ADDRESS JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELM© 55042 JANE ROAD N LAKE ELMO 55042 JANE ROAD N LAKE ELMO 55042 PID 0902921110023 0942921110020 0902921110006 0902921110008 0902921110002 0902921110009 0902921110022 0902921110010 0902921110011 0902921110016 0902921110012 0902921110013 TOTAL UNITS AMOUNT 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 1 $2,900 12 $34,804 FINAL ASSESSMENT ROLL ISLE AVENUE NORTH NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 13 14 15 16 NAME DANNY M & GAIL L COLLYARD MARY P & SAMUEL R DINER RICHARD C GUSTAFSON III &JEANNE TREPANIER PAUL& ANNE GELBMANN JOHN & EUGENIA CHERNY DANIEL R & SUZANNE A STARKS KAREN M MAGILL THOMAS W & UNDA L S 8OCHE JAMES E & USA M CIHON CRAIG T & MAUREEN 0 FALZONE LAURA A EASTMAN & DEBRA K NELSON PHILIP & THERESA LYNN CRAMPTON M ICHAEL J & SALLY E MUELLER MICHAEL 1 & SALLY E MUELLER (DEFERRED) MICHAEL) & SALLY E MUELLER (DEFERRED) THOMAS M & MARY JO JASICKI JAMES A & EILEEN H BLASKO 5014 5025 5034 5040 5065 5072 5085 5121 5124 5158 5171 5200 5200 ADDRESS ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO 15LE AVENUE N LAKE ELMO ISLE AVENUE N LAKE ELMO 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 5221 ISLE AVENUE N LAKE ELMO 55042 5180 JAMACA AVENUE N LAKE ELMO 55042 RID 0902921110004 0902921110001 0402921440015 0402921440011 0402921440016 0402921440017 0402921440012 0402921440018 0402921440019 0402921440013 0407921440014 0402921440020 0402921410001 0402921410001 0402921440001 0402921440021 0402921440008 TOTAL UN}TS AMOUNT 1 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 1 $2,700 2 $5,400 1 $2,700 1 $2,700 18 $48,600 FINAL ASSESSMENT ROLL 53RD STREET NORTH NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 NAME JEROD F & SUSUAN C DREIS MARY LOU KERAN DOUGLAS RICHARD & KAREN PEPIN STEVEN J & HEIDI MOELLER WILLIAM D & RAE ANN MICHEL ROBERT E & REBECCA L KOHLER GREGG A & JULIE A NIELSEN TIMOTHY & CONSTANCE KERAN KIRBY R &JULIE RSPIKE ROGER C & JERI L STODDARD DARRELLJ & CONNIE M OMAN EDWARD J & VIRGINA HILDEBRANT ROBERT A & JOANNE F LEMONDS WILLIAM J & CHANG H WEINBERGER GERARD T & DEBORAH M COONS REXFORD K & LYNN B CATTANACH DANIEL 1 & JULIE L H©PKINS JOHN P MEUWISSEN BRUCE R & LEANN M KAUFENBERG CHANG HA & KIMBERLY M CHO 9480 9535 9571 9580 9605 9618 9636 9655 9670 9710 9715 9765 9768 9805 9834 9855 9890 9895 9940 9945 53rd STREET N 53rd STREET N 53rd STREET N 53rd STREET N 53rd STREET N 53rd STREET N 53RD STREET N 53RD STREET N 53RD STREET N 53RD STREET N 53RD STREET N 53RD STREET N 53RD STREET N 53R0 STREET N 53RD STREET N 53RD STREET N 53RD STREET N ADDRESS LAKE ELMO LAKE ELMO LAKE ELMQ LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO 53RD STREET N LAKE ELMO 53RD STREET N LAKE ELMO 53RD STREET N LAKE ELMO 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 55042 PJD 0302921310003 0302921420014 0302921420013 0302921420008 0302921420012 0302921420007 0302921420045 0302921420011 0302921420005 0302921420004 0302921420010 0302921420009 0302921420003 0302921410010 0302921410006 0302921410009 0302921410005 0302921410008 0302921410004 0302921410007 TOTAL UNITS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 20 AMOUNT $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 53,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $60,000 FINAL ASSESSMENT ROLL 57TH STREET NORTH NO. NAME 1 BRADLEY L & MARCIA A BEROI E 2 GREGORYJ STEELE 3 ERIK E & DENVISE JOSTES 4 JOHN E & PATRICIA 1 JESKA 5 JOHN H & LISA L BURBAN 9481 9543 9568 9605 9612 ADDRESS 57TH STREET N 57TH STREET N 57TH STREET N 57TH STREET N 57TH STREET N LAKE ELM0 55042 LAKE ELMO 55042 LAKE ELMO 55042 LAKE ELMO 55042 LAKE ELMO 55042 PIE) 0302921130006 0302921130007 0302921130005 0302921130008 0302921130004 TOTAL UNITS AMOUNT 1 $4,900 1 $4,900 1 $4,900 1 $4,900 1 $4,900 5 $24,500 OF LAKE MAYOR & COUNCIL COMMUNICATION DATE: REGULAR ITEM DISCUSSION 9/6/2011 7 AGENDA ITEM: Presentation by Ms, Ginny Holder, Ramsey/Washington Suburban Cable Commission Representative SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A, Messelt, City Administrator SUMMARY AND ACTION REOUESTED: This item has been scheduled as a periodic update for the Mayor and City Council, as well as the larger community, on issues related to the Ramsey/Washington Suburban Cable Commission. It is respectfully requested that the City Council receive an update from Ms, Ginny Holder, the City's Representative on the Ramsey/Washington Suburban Cable Commission. BACKGROUND INFORMATION: This item has been scheduled at the request of Ms. Ginny Holder, Lake Elmo's representative on the Ramsey/Washington Suburban Cable Commission. Ms, Holder will be asking for comments from the City Council relating to preparation for franchise renewal. STAFF REPORT: This item is scheduled as part of periodic updates to the Mayor and City Council and community on timely and relevant issues of interest or concern. No specific Council action or direction emanating from this Agenda Item or anticipated discussion is requested at this time, RECOMMENDATION: It is respectfully requested that the City Council receive an update on franchise renewal from Ms. Ginny Holder, the City's Representative on the Ramsey/Washington Suburban Cable Commission, — page 1 -- AYOR & COUNC AGENDA ITEM: SUBMITTED BY: THROUGH: COMMU CAT DATE: REGULAR ITEM #: DISCUSSION/ACTION N 9/06/2011 Reconsideration of Modifications to Ordinance Section 97,21 (B) Regarding "No Wake" Provisions on. Area Lakes Council Members Pearson and Park Bruce A. Messelt, City Administrato Dave Snyder, City Attorney Mike Bouthilet, Public Works Director SUMMARY AND BACKGROUND INFORMATION: City Council reconsideration has been requested for recent modifications to City Ordinance Section 97.21 (B) governing operation of rnotor craft above "no wake" speeds on area lakes. These lakes include Olson-Demontreville, Jan and Elmo. Summer high water conditions prompted the City Council on July 19th, 2011 to amend City Ordinance Section 97.21 (B) to impose an emergency "slow, no wake" restriction on area lakes when water levels exceed the Ordinary High Water (OHW) level. A copy of the Ordinance and the new provisions — underlined - is attached, As the State of Minnesota's Department of Natural Resources has jurisdiction and statutory review over such local ordinances (to ensure they are not in conflict with State law), temporary approval of the City's changes as sought and received, through the end of October, 2011 (attached). Only Lake Olson-Demontreville recorded sustained lake levels in excess of the OHW. As the State of Minnesota was shut down at this time, the OHW level used for Olson-Demontreville was 930 ft — the historic OHW, not the current OHW of 929.3 ft. Moreover, as State approval was not immediately received, advisory restrictions were on place for only three days (July 20th — 22nd, 2011). Lake Elrno has had "no wake" restrictions in the past during high water periods. However, there is no record of any enforcement actions taken with respect to this provision. Enforcement is undertaken by the Washington County Sheriff's Office on behalf of the City of Lake Elmo. page 1 -- City Council Meeting Reconsider Ordinance Amending No Wake Provisions on Area Lakes September 6th, 2011 Regular Agenda Item # 8 OTHER CONSIDERATIONS: The Minnesota DNR has not undertaken its review of the City's Ordinance, including previous changes made but apparently not submitted for DNR review, It is anticipated that this effort will be completed sometime this fall, In addition, the City Council did approve additional Ordinance changes to establish certain deviations from the standard "no wake" provisions, approved by Resolution, for special events and other circumstances, Finally, the City Attorney added language to allow for better enforcement of such provisions. MENDATION: It has been requested that the City Council reconsider Ordinance 97.21 (B) Regarding "No Wake" Provisions on Area Lakes. The City Attorney can e City Council, should the Council wish to take specific action at tonight's meeting. Should foma1 changes be made to the Ordinance, however, it should be noted that DNR approval will still be required (temporary approval took approximately 1 week for the last revision), ATTACHMENTS: 1. Ordinance Section 97.21 (B) — With Line In/Out Markings 2. DNR Letter SUGGESTED ORDER OF BUSINES S.' Introduction of Item ...... „ ..... „.....,... ..... .,.....Council Members Pearson & Park Questions from Council ........ ..... . ........... ,......,...........„Mayor Facilitates Public Input, if Appropriate ....... ..... Mayor Facilitates Call for Motion, if Appropriate. ...... .„_.............„... ........ Mayor & City Council Discussion Mayor Facilitates Action on Motion, if Appropriate ..... ...... ...... ..... Mayor & City Council -- page 2 -- et, City Ordinance Regarding No Wake Prior to July 2011 Amendments (Ordinance No. 08-050) § 97.21 WATERCRAFT AND WATER SURFACE USE REGULATIONS. The following regulations shall apply to the use of watercraft on lakes within the city, to the use of a lake within the city, and to the use of ice surfaces on lakes within the city. (A) Dumping. No person shall dump or throw garbage, paper, bottles, cans, refuse, or debris into any lake or on the shore of any lake or in any public area around any lake in the city. (B) Hours of operation. No person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and noon the following day unless an alternative no -wake time period is established by the City Council as part of a special event (C) Operation regulations. No person shall operate any watercraft in violation of the provisions of this code, or in violation of the provisions of Minnesota Statutes, and/or the regulations of the Department of Natural Resources which statutes and regulations are hereby adopted and incorporated herein. In the event of a conflict between the various city and state regulations, the more restrictive regulation shall apply. (D) Buoys. No person shall place a buoy on a lake unless the buoy is specifically authorized by the City Council and the Washington County Sheriff. (E) Operation. All motorboats, operating in excess of a slow, no -wake speed shall operate in a counter clockwise direction. Personal watercraft engaging in constant turning activity shall confine that activity to the center of the lake. (F) Non-public lake access, No person, except riparian owners, shall launch a watercraftt or gain access to or egress from a lake other than at a designated public access point except in the case of any emergency or except with the written permission of the riparian lot owner. A person who has written permission to launch a watercraft from a riparian lot shall park their vehicle(s) and trailer(s) on the lot of the riparian owner. Riparian lot owners who grant permission to use their property as a launch site shall otherwise comply with all of the land. use regulations of the city. (G) Public launching areas. No person shall launch a watercraft or gain access to or egress from a lake except from a public right-of-way or other public park area in those locations specifically designated and posted for the-puipose, (H) Safe operating distance. (1) No person shall operate or permit the operation of a motorboat, in excess of slow, no -wake speed, within 100 feet of a shoreline. (2) No person shall operate or permit the operation of a motorboat in excess of a slow, no -wake speed when towing a person on water skis or other devices within 100 feet of a shoreline. (3) Launching or landing a personal watercraft or towing a person on skis or other devices must be done by using the most direct route to or from open water. (1) Non -motorized watercraft, Non -motorized watercraft always have the right-of- way over motorized watercraft. (1997 Code, § 1380.03) (.1) Permanent "slow — no wake" areas, The channels and narrows between Lake Olson and Lake DeMontreville are hereby designated as permanent "slow — no wake" areas and appropriate signs shall be posted. (K) Special water ski show permit. A special permit may be issued by the City Administrator or the administrator designee for waiving water ski shows, A permit shall specify the dates and times of use, and the regulation that will apply to the water ski show. Applicant for special permits shall provided evidence of insurance coverage and consent from the Washington County Sheriff's Department. Applicant shall also make arrangements with the Lake Elmo Fire Department to provide an emergency vehicle during the water ski show. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF 'MINNESOTA ORDINANCE NO. 08-050 AN ORDINANCE TO ALLOW THE CITY COUNCIL TO EXTEND THE "NO WAKE" REQUIREMENTS UNDER THE WATER SURFACE USE ORDINANACE Section 1. The City Council of the City of Lake Elmo hereby ordains that Section 97.21 subdivision (B) is hereby amended to read as follows: (B) Hours of'operation, (1) Normal Conditions - No person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and noon the following day, Hiab Water Conditions - No person shall operate anv motorboat at a speed other than a slow, no -wake speed when a lake level exceeds the ordinary high water mark, 0) Other Conditions — Alternative or modified no -wake time periods may be established by the City Council by Resolution as part of a special event other Gondition. No person shall operate anv motor boat in a manner, which creates a wake when no -wake sins are posted. Section 2. Adoption Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo, This Ordinance No, 08-050 was adopted on this 9 day of Yu y, Ayes and CNays. yor Dean Johnston ATTEST: Bruce A. Messelt, Cit Administrator This Ordinance No. - D was published on the 21`h. day of July, 2011. Minnesota Department of Natural Resources 500 Lafayette Road St, Paul, MN • 55155-404 i0 August 1 2011 Mr. Bruce A. Messelt City Administrator City of Lake Elmo 3800 Laverne Avenue N. Lake Elmo, Minnesota 55042 Mr. Messelt: - 5 2911 Department of Natural Resources (DNR) staff has now completed review of the materials received from your office on July 2Sth, requesting approval of a temporary amendment, regarding high water levels, to the Lake Elmo water surface use ordinance. The action by the City Council Ordinance 08-050 on, July 19, 2011 amends Section 5. (B.) (2) of the existing,county ordinance regarding "High Water Conditions" This amends the Lake Elmo City Code to allow for imposition of a slow no -wake ordinance when the water levels exceed the Ordinary High Water (OHW) mark on Lakes Elmo, Jane, DeMontreville and Olson. After review, this action appears to be measured and reasonable, and therefore I am approving the amendment to the Ordinance, specifically 08-050(B) (2), as noted in the previous paragraph, This approval, however, is valid only through October 31, 2011, The City will have the responsibility monitoring lake levels, informing the public of the restrictions and enforcing the ordinance. The City also needs to work with our boat and water safety coordinator, Kim Eiverum, on review and approval of a permanent ordinance that would comply with the surface use statutes and rules. Sincerely, Jim'Konracl, Director Enforcement Division c: Capt. Greg Salo — DNR Region 3 Enf, Manger Lt. Jason Peterson — DNR District 14 Enf. Supervisor Sgt Jerry Cusick —Washington Co. Sheriff's Office WSUM Fite www.dnr,stnte,m,us AN EQUAL OPPORTUNITY EMPLOYER NTtD ON RECYCLEi)PAPER CONTAINING A MINIMUM OF 100/0 POST -CONSUMER WASTE HIGHLIGHTS Valley Branch Watershed — Lake Levels, 2011 August 1, 2011 July's precipitation was 10.6 inches, or an astonishing 262% of average. As a result, all Jakes were up with Long Lake and Eagle Point up 2.09 and 2.00 feet respectively. Eagle Point is the highest in at least 25 years. I couldn't see the gages on either Sunfish or Downs, Wateris entering the upper storage area where 1 got the first reading since 2007. On a yearly basis, all lakes are significantly higher. Olson & DeMontreville and Long lakes were up over three feet and Horseshoe was 7.32 feet higher than in August of 2010. Storage values in the Project 1007 lakes showed a decrease in storage of 85 and a decrease of 2896 acre feet since August 1, 2010. In fact, this is the 3/ values in the Project 1007 lakes. Acres Overflow Level Acre ft. Elev. Storage re feet since last month onth with negative storage Long Lake 90 937.60 940.86 -30240 0+D 220 928.36 929.34 -217.80 -481,80 Jane 180 922,35 922.11 38.40 Eagle Pt. 130 894.00 896,76 -358.80 Elrno 274 884,10 884.81 -194.64 .14 -.1 Horseshoe 60 875,20 675,78 -34.80 6/1/10 7/1/10 6/1/10 9/1/10 Storage 10/1/10 Below 11/1/10 Overflow 4/1/11 5/1/11 6/1/11 7/1/11. 8/1/11 Tri Lower Total Lakes Lakes 1061 943 1994 873 925 1801 886 940 1826 913 950 1803 697 894 1691 780 923 1703 310 262 572 -130 232 102 -73 48 • -27 -104 -108 -212 A82 -588 -1070 Total VALLEY BRANCH WATER LEVELS OATE LONG O-D JANE SUNFISH EAGLE ELMO HORSE- DOWNS CLOVER -Mc, GoetscheIGRAVEL WLSS POINT SHOE DALE DONALD POND PIT LOWER 2007' 1/1 937.13 927.69 921.81 <893 8114.20 874,01 886.13 901.73 888,91 864,70 882.20 271 936,70 927,34 921.29 8883 884.20 874.16 886.41 901.34 1187.08 3/1 936.77 927.31 921,38 <093 884.24 874.19 886.00 901.39 888.59 4/1 938.38 927,70 921,70 894,73 864.46 875,90 889.73 902.49 887.31 885,81 856.08 5/1 938.06 927.95 921.84 893,03 893.82 884.25 876.41 888,15 902.31 687.20 884.97 858,30 6/1 937.90 927.93 021.58 883,45 1393333 884,24 874.73 888,88 902.11 887.06 864.87 856,02 711 937.07 927.43 921.14 892.91 <893 883,00 873.80 887.94 901,39 886.38 864.72 862.00 11/1 938.27 928.79 920.05 802.31 <883 883.51 873,04 887.10 901.57 885.87 9/1 936.91 926.79 920.72 892.35 <893 883.64 873.09 8136,77 902.31 886.75 10/1 937.88 9213.00 920.92 892.45 883.7E3 873.19 888.80 902.78 885.92 10/27 938.60 027,45 921.06 502.60 894.28 883.90 874,06 888.85 003.28 886.28 12/1 837 63 927,07 020,86 892,29 893.64 883.80 573,50 686,73 902.69 885.94 2008 1/1 937,48 927.47 920.97 893.58 883.75 873.74 888.63 902,87 2/1 937.24 927.30 920.86 <893 883.70 1373.54 886,09 3/1 936.89 927.16 920,87 8893 883,87 87322 886.35 4/1 937,35 927.26 920.98 893.39 8133.82 873.42 686.41 6/1 939.05 928.24 921.40 891.84 894.47 884.17 875,52 888.84 0/1 939.09 928.90 921.39 891.74 894.18 884.20 876.41 886.67 711 938,07 028.76 A 21.34 891,60 894.15 884,14 876.41 686,43 8/1 037,33 928.31 921 .02 891.15 893.20 883,63 874.36 886.24 9/1 938.77 927.87 920.78 8130.90 <893 883.71 873,80 8135.41 10/1 938.61 927,88 920.68 811047 883.56 873,28 886.17 11/1 936.43 927.32 920.82 889.37 883.54 872,95 684.79 12/1 938,41 927.08 920.52 883.58 872.78 884.76 2009 1/1 936,1e 927.23 920.58 883,43 B72.85 884.94 2/1 935.92 928.88 920.55 883.44 872.45 884.74 3/1 935.81 927.02 920.62 883.48 872.43 884.84 4/1 936.82 927 13 920.73 883,68 872,50 887.91 5/1 936.60 927.09 920,53 883.48 872.24 887.39 6/1 938.03 828.58 920.11 882.64 871.01 80.99 7/1 936,84 926,30 919.91 862,87 871.22 886,69 8/1 935.48 925,91 919.81 882.58 870.71 888,06 ' 981 936,56 925.97 819.74 882.70 870.68 886.28 10/1 935.90 026.53 919.36 882,34 878,14 885.74 11/1 937.34 925.89 919.81 882.65 571.63 885.86 12/1 937.12 925.45 919,78 882.89 871.04 886,04 2010 1/1 937.08 925,67 919.86 882.72 871.14 888.14 2/1 936.67 025.50 919,91 3/1 936.48 925.49 810.88 4/1 937.35 925.50 919.90 , 882,68 871.06 888.85 5/1 987,31 925.35 919.87 888.86 662.64 868.70 884.82 8/1 937.49 925.38 919.87 1388.75 882,80 86E1.50 864.60 7/1 938A6 925.70 920.00 8138,75 882.66 868.48 am ,5o 6,1 937.62 920.05 919,91 888.54 882,62 868.46 884.37 9/1 937.36 828,06 919,85 88849 882,56 868.50 684.69 10/1 938.02 928,48 920,02 888.74 88.2 .70 888.86 884.67 11/1 937.76 926.58 010.79 868.54 882,60 888.84 884.37 12/1 937.74 926.02 919.79 2011 . 4/1 939.14 927.79 820.28 894.46 88388 871.78 888,113 5/1 940.07 929,14 920.67 889.82 894,58 883,53 872.88 086.42 6/1 06.99 929.22 920,77 888,78 894.56 883.78 874.79 886,32 711 938,77 929.30 920.99 860 .00 894,78 884,04 876.63 885.22 BO 940,88 929.34 922.11 896,76 884.81 675.78 888.88 Month dlff. 2.09 0.04 1.12 2.00 0.77 0.15 Year On 3.24 3.29 2.20 2,19 7.32 Overflow 937.50 928.35 022.85 927.80 8134.00 884,10 875.20 891.50 908.50 908.50 929.50 865.70 061,00 AYOR & COUNC COMMUNICATION DATE: REGULAR ITEM #: DISCUSSION/ACTION 9/06/2011 9 AGENDA ITEM: Accept Petition for Lake Rule Change on Lakes Jane, DeMontreville and Olson SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce A, Messelt, City Administrator SUMMARY AND ACTION REOUESTED: The City Council is respectfully being requested to accept a petition from property owners on Lake Jane and three property owners on Lakes DeMontreville/Olson requesting changes to City Ordinance Section 97.21 (B) governing Hours of Operation. BACKGROUND INFORMATION & STAFF REPORT: At the August 9th and 23rd Council Meeting, property owners living on Lakes DeMontreville/Olson/Jane requested consideration of the following modification: (B) Hours of Operation: No person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and noon the following day except Lake Jane/DeMontrevillefason. On these lakes no person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and 9 a.m. the following day. RECOMMENDATION: It is recommended the City Council accept the petition for the requested lake rule modification and schedule this item to a future Council workshop or meeting. "Move to schedule discussion on the petition for changes to City Ordinance Section 97.21 (B) Hours of Operation, as stated, on Lakes Jane/DeMontreville/ Olson to a future Council workshop date" ATTACHMENTS: 1. Petition provided by Justin Bloyer for lake rule change on Lake Jane 2, Request from three property owners for lake rule change on Lakes DeMontreville/Olson 3. Comments received from property owners. -- page 1 — August 25, 2011 Mr, Mayor and Council Members, The Mine owners and tax payers of Lake Jane respectfully request to have city ordinance 97.21 sub section b changed, We request the changed ordinance read: Hours of operation. No person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and noon the following day except Lake Jane. On Lake Jane no person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and 9 am the following day. Respectfully, Justin W. Bloyer 8S81 Jane Rd N KELLY &SUSAN SCHMIDT JOHN & KEIKO MAYEK JEREMEY DUVAL RICHARD & BEV GUSTAFSON DARLENE MOGREN JEAN SCHMIDT THOMAS & BONNIE RASMUSSEN ROBERT & KATHLEEN GOULD PAUL & KATHLYN MENCKE MICHAEL & JULIE BILLSTEIN BRET J & WENDI J LANNING ROBERT J & DIANNE L MCADAM JAMES RIDENOUR MCGEE DANIEL & JEAN OLINGER DANIEL OLINGER DONAVEN & TRISHA CHASE JOHN M & ADA J STASNY DENNIS & SUSAN OELTJEN BRIAN HARVIEUX AKIRA & NAOKO FUJIOKA GEOFFREY & STEPHANIE LARAMY Aaron Runk GERALD & LISA HEROFF GARY & REBECCA KIMLINGER JOHN & LAURIE HAMERLY DOUGLAS & JILL FOSTER MARK & SHARON VANDEMMELTRAADT NANG TRI & THU HUONG TRAN ROBERT & LUCY GOLISH SCOTT DROMMERHAUSEN DAVID & MARY JOHNSON DOROTHY MARTIN KATHRYN ANN KLECKER DONALD & LORE I 1 A SINGER BASIL O'SULLIVAN 8644 LAKE JANE TRL N 8680 LAKE JANE TRL N 8690 LAKE JANE TRL N 8718 LAKE JANE TRL N 8738 LAKE JANE TRL N 8766 LAKE JANE TRL N 8784 LAKE JANE TRL N 8802 LAKE JANE TRL N 6838 LAKE JANE TRL N 8866 LAKE JANE TRL N 8896 LAKE JANE TRL N 8950 LAKE JANE TRL N 9040 LAKE JANE TRL N 9057 LAKE JANE TRL N 9095 LAKE JANE TRL N 9125 LAKE JANE TRL N 9250 LAKE JANE TRL N 9302 LAKE JANE TRL N 9322 LAKE JANE TRL N 9366 LAKE JANE TRL N 9404 LAKE JANE TRL N 9497 JANE RD N 9477 JANE RD N 9461 JANE RD N 9429 JANE RD N 9409 JANE RD N 9399 JANE RD N 9393 JANE RD N 9369 JANE RD N 9359 JANE RD N 9287 JANE RD N 9233 JANE RD N 9199 JANE RD N 9161 JANE RD N 9133 JANE RD N ELMQ, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN I ELMO, MN ELMQ, MN ELMO, MN ELMO, MN IELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MNN ELMO, MN , ELMO, MN : ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN • ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN DEXTER & TONI ZITON WARREN JR & BARBARA BAUERFELD FREDERICK KING MARILYN KENNEDY JEFFERY & LEEANN LEITCH SUZANNE & ROBERT HORNING JEFF & JOAN WIEDEN JOHN & VIRGINIA SCHNEIDER MARK & SHANNON Hels WILLIAM STEVENSON PATRICK & DERVAL MCALLISTER JUSTIN & DANA BLOYER THOMAS SKALBECK JOHN & DIANA MEIER TIMOTHY MCDONOUGH WILFRED & MYRA HIRSCH CHARLES & JOAN TAYLOR RONALD & MARY ANN WARNER JOHN MARCELLUS WILLIAM & GLORIA PARK MARK FRITSCH SUZANNE CALLAS NORMAN & EVELYN LYALL Lori Swanon PHILIP & NANCY TSCHUMPERLIN JEFFREY M YLINEN Paul Huot Corporation 14 John Blake Conrad Adams Stacy Fernandez Derek LaBere 9109 JANE RL N 9112 JANE RD N 9077 JANE RD N 9051 JANE RD N 9025 JANE RD N 8991 JANE RD N 8955 JANE RD N 919 JANE RD N 8903 JANE RD N 8895 JANE RD N 8883 JANE RD N 8881 JANE RD N 8879 JANE RD N 4731 BIRCH BARK TRL N 4711 BIRCH BARK TRL N 4689 BIRCH BARK TRL N 4677 BIRCH BARK TRL N 4633 BIRCH BARK TRL N 4611 BIRCH BARK TRL N 4589 BIRCH BARK TRL N 4563 BIRCH BARK TRL N 4539 BIRCH BARK TRL N 4515 BIRCH BARK TRL N 8374 Windbreak TRL 9149 LAKE JANE TRL N 9401 LAKE JANE TRL N 4955 Jamaca 8374 Windbreak TRL 1201 Frost Ave Stp 1530 English #2 Stp 5090 Marquess Trail Ct N 9406 Jane Rd N ELMO, MN ; ELMO, MN : ELMO, MN • ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN • ELMO, MN ELMO, MN ELMO, MN ELMO, MN �ELMO, MN ELMO, MN • ELMO, MN ELMO, MN ELMO, MN ELMO, MN ; ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ELMO, MN ; ELMO, MN ELMO, MN ; ELMO, MN 55042 55109 55106 55042 August 31, 2011 Mr, Mayor and Councif Members, The home owners and tax payers of the City of Lake Elmo respectfully request to have city ordinance 97.21 sub section b changed. We request the changed ordinance read: Hours of operation. No person shall operate any motorboat at a speed other than a slow, no -wake speed between sunset and 9am the following day. Respectfully, August 31., 2011 Mr. Mayor and Council Members, The home owners and tax payers of the City of Lake Elmo respectfully request to have city ordinance 97.21 sub section B changed. We request the changed ordinance read: Hours of operation., (2) High Water Conditions - No person shall operate any motorboat at a speed other than a slow, no -wake speed when the lake level exceeds the following levels: 930.0' on Olson Lake -Lake DeMontreville,924.0' on Lake Jane, or 886.0' on Lake Elmo. (3) delete this section. Respectfully, Frake Past OHW Current OHW JUL 1/JUL 25 Water Level 1 Oison-Deklontre 930.0 (up until /929.3 , 929.3/929.6 (+/- 0.1) 12/2007) Jane 924.0 924.0 , 920.99/922.1 (+/- 0.1) Elmo 886.0 (based on 885.6 (corrected to 1929 884.04/UNKN bench mark) datum around 2005) Sharon Lumby hip 11 II 1 1111 From: Richard Engdahl trie2491@msn.com] Sent: Thursday, September 01, 2011 8:36 PM To: deanjohnston@comcast.net; mikepearson1965@yahod.com; jiemmons@comcast.net; annejsmith@msn.COM; nikkipark@comcast.net; Sharon Lumby Subject: Requesting no wake on Lake Elmo Our lake front has been very negatively impacted by the wake from the larger, more powerful boats on the lake; erosion is considerable, The advent in the past two -three years of the large "wake boats" is the primary source of concern. Please consider enforcing a no wake policy when the lake is high. In fact, we would be interested in limiting the motor,size on this lake due to its small size. Wild life, shore quality, noise pollution, and all around enjoyment by the public would benefit greatly -- not only for those land owners along the east and south side but also for the growing numbers benefiting from the County Park Reserve. We have a pontoon and have at times stopped fishing and cruising the lake due to being bounced around by the huge wakes. For those with larger boats the St.Croix River is close and can more easily accomodate the larger boats and motors. At the very least, please pass an ordinace to protect the lake shore when the water is high. Thank you, Richard and Sharon Engdahl 2491 Lake Elmo Ave N Lake Elmo, Mn 55042 Richard L. Engdahl, CFRE 651/779-6793 cell: 651/260-0879 rle2491(amsn.com. AYOR & COUNCIL COMMUNICATION 'DATE: 9/6/11 REGULAR ITEM #: 10 MOTION AGENDA ITEM: Consideration of an Off -Sale Intoxicating Liquor License for a new liquor store located at 11227 Stillwater Blvd. SUBMITTED BY: Kelli Matzek, City Planner REVIEWED BY: Sharon Lumby, City Clerk SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider an application for an Off -Sale Intoxicating Liquor License for a new liquor store request for Village Wine and Spirits, located at 11227 Stillwater Blvd. N by applicant Richard Kosman, LFD, Inc. This item was in front of the City Council at the August 23 meeting, at which time the item was tabled. The City Council directed City Staff to review the parking and spacing on the site and to notify residents within a four block radius of the property. The recommended motion to act on this is as follows: "Move to approve a new Off -Sale Intoxicating liquor license for the Village Wine and Spirits, located at 11227 Stillwater Blvd N., to Richard Kosman, LFD, Inc., and submit application for approval by the Minnesota Public Safety Inspector." BACKGROUND INFORMATION: City Staff has sent out mailed notification to nearby property owners in conformance with the request by the City Council, Parking Requirements A non -specified commercial use in the General Business Zoning District has a parking requirement of one parking space for each 200 square feet of gross floor area. The building is approximately 3,700 square feet which would therefore result in 19 required parking stalls. The applicant has five stalls striped in the front of his property. Given the eastern property line location, angle of the building and septic system location, there is likely room for additional parking spaces in the rear, though maybe only a few. In October of 2010, the City Council approved an amendment to allow a waiver for businesses located in the Village Area south of Highway 5, of which this property is included. The language approved states: pag J-- 1 City Council Meeting Liquor ; 11227 Stillwater Blvd N 9-6-1 1 Regular Agenda Item "The Off -Street Parking requirements for properties located in the Old Village District and south of Minnesota State Highway 5 may be waived by the Zoning Administrator upon demonstration that there are no suitable locations to provide off-street parking in a manner that complies with requirements found below and in 154,095 and 154,096." The entrance to the property is approximately 30 feet off of State Highway 5. The Engineers reviewed the existing information on traffic counts for Highway 5 near this intersection and may have additional information. RECOMMENDED MOTION: "Move to approve a new Off -Sale Intoxicating liquor license for the Village Wine and Spirits, located at 11227 Stillwater Blvd N., to Richard Kosman, LED, Inc., and submit application for approval by the Minnesota Public Safety Inspector." Alternatively, the City Council may table taking action on the application and direct either staff or the applicant to provide additional information concerning the request. The Connell may also 'consider denying the Liquor License, ATTACHMENTS: 1, Ordinance 08-030 SUGGESTED ORDER OF BUSINESS: Introduction of Item ., ..... .,.„,„,.,, Report/Presentation ..... ........„, .... Questions from Council to Staff Public Input, if Appropriate ....... Call for Motion ........ ...... ..... Discussion Action on Motion ........ . .,.....,... ...... ........ ..... . ...... City Administrator ... ....„.........,... ......... Planning Department ...... Mayor Facilitates .... ,....,...... ......... ..... Mayor Facilitates ,....,.,...,.... .......... ..... Mayor & City Council ...,...,... ...... ............. ..... Mayor & City Council ............. ......... Mayor Facilitates page 2 -- CITY OF LAKE ELMO COUNTY OF WASUINGTON STATE OF MINNESOTA ORDINANCE NO, 08-030 AN ORDINANCE TO AMEND THE GENERAL BUSINESS DISTRICT REGULATIONS FOR SETBACKS AND PARKING IN THE OLD VILLAGE DISTRICT Section 1. The City Council of the City of Lahe Elmo hereby ordains that Section 154,051 (General Business Regulations) subsection (C) and is hereby amended as follows: • (C) Minimum district requirements, The Old VillaDistrict shall be defined,as the Old Villae Sitrn District described in 151.117 (S, 1. a), General Business Lot Size Lot Width 1-3/2 acres (except as required by Interstate Corridor Overlay District, §§ 150.230 - 150.238) 150 Feet Minimum Building Setback from property lines.. (Also see § 154.082) Front: Side (Interior): 10 Feet Minimum No setback,reouired for nronerties located in the Old Village District and south ofMinnesota State Highway 5 mum No setback required for -properties located in the Old Villa2e District and south of Minnesota State 11-lighwav 5 Side (Corn er) 50 Feet Minimum Rear: 50 Feet Minimum Building Height (Aiso see §154.083 Maximum MaXi11111113 area to be covered by buildings, parking lots,- driveways and other hard surfaces; Lor Size Up to 4 acres Covered Area 45% of 1 ot size of 3 .11 , * Automobile Service Stations Retail Stores or Centers Motels and Hotels Medical and Dental Clinics Other Commercial Uses (excluding wholesale) Maxiirturn Width of Driveways Signage Septic Drainage Regulation (Also see , 51.002 through 51.008) Larger than 4 acres to 8 acres 35% oflotsize Larger than 8 acres 25% of lot size Lot Configuration Maximum lot depth to width dimension ratio shall be no more than 31 Off -Street Parking: (Also See §§ 154.095 and 154.096) The Off -Street Parkinrequirements for properties located in the Old Village District and south of Minnesota State Hiv..hway 5 may be waived by the Zoning Administrator upon demonstration that there are no suitable locations to Provide off. - street parking in a manner that complies with reouirements found below and in 3 154.095 and 154.096. Eating and Drinking Places One space for every 2 seats and 1 space for every 2 employees on the average maximum shift Three spaces for each enclosed bay plus 1 space for each day shift employeeplus a minimum of 2 spaces for service vehicles and 1 additional space for each service vehicle over 2 in muriber Eleven spaces for the first 1,000 square feet of gross floor area or fraction of floor area: 8 spaces for each 1,000 square feet of gross floor area in excess of 1,000 square feet, but not exceeding 15,000 square feet; 6 spaces for each 1,000 square feet of gross floor area in excess of 15,000 square feet of gross floor area exceeding 30,000 square feet, One space for each unit plus 1. space for each employee on any 1 shift. Four spaces for each doctor or dentist, plus I space for every employee or 1 for each 150 square feet of gross floor area, whichever requirement is greater, One space for each 200 square feet cif gross floor area. See § 93,26 See § 151.115 through 151,1 4 All newly Subdivided lots shall have a minimum of 20,000 square feet of land dedicated for septic system use and suitable for that use. This land may comprise up to 2 separate areas, each of which is contiguous to the 1.25-acre building site or contained within it, and each of which contains at least 10,000 contiguous square feet. Placement of the second required drainfield between the Page? of3 he ofthe first drainfield is prohibited. Section 2. Adoption Date This ordinance shall become effective immediately upon adoption and official newspaper of the City of Lake Elmo. blication in the This Ordinance No. 08-030 was adopted on this 5 dayof Octobe! 2010, by vote of , Ayes and Nays. Mayor Dean Johnston ATTEST: Bruce Messelt City Administrator This Ordinance No. 08-030 was published on day of 2010. Page 3 of 3 MEMORANDUM September 2, 2011 FOCUS ENGNEERING, inc. Cara Geheren, P.E. Jack Griffin, P.E. Ryan Stempski, To: Kelll Matzek, Planner RE: Village Wine and Spirits CC: 112Z7 Stillwater Blvd. N From: Jack Griffin, P.E. Existing Traffic City Engineer 651.300.4261 651.300.4261 651.300.4267 The AUAR completed for the Village Area conducted a Traffic Analysis for the intersection of Trunk Highway 5 and Laverne Avenue North In 2007. This analysis shows very low traffic counts for the Peak AM and Peak PM hours. The intersection received a Grade A Level of Service for intersection performance, indicating lower traffic volumes, little to no delay, and unimpeded movements. The existing Traffic Volumes and Intersection Level of Service Grades are attached to provide further detail regarding the existing traffic situation. 't.25/34 c6i7 '3911-iSTRa- (6]) LEGEND AM/PM PEAK HOUR voLumEs - 4— TURN MOVIDVENT INICATORS ,-- • TURN COUNTS CONDUCTED VED., JUNE 6, 2037 (,Cxxx) 2007 ANk.RAGE ANNUAL DAILY TRAFFIC • SOURCE MnDOT 2007 TRAFFIC FLOW MAP FIGURE 21-3 Existing Af'i Peak Hcur,PM Peak Hour & Daily Volumes Lake Elmo Village Area AUAR 1: N3 '133o6 1,cadwyPA3SEc600l_Figu-cis.dwg NOT TO SCALE 413111STRUt: CS#J414 Bonest o orr7or LAKE E MO AYOR & COUNCIL COMMUNICATION DATE; 9/6/11 REGULAR ITEM #: II MOTION AGENDA ITEM; Conditional Use Permit Amendrnent: Rockpoint Church- Overflow Parking Lot Expansion Update SUBMITTED BY: Kelli Matzek, City Planner THROUGH: Bruce Messelt, City Administrator SUMMARY AND ACTION REQUESTED: The City Council is being asked to table this item to the September 20th City Council meeting. The City Council reviewed the request from Rockpoint Church for a Conditional Use Permit Amendment to allow an expansion of an overflow parking lot during the August 23"3 ineeting. At that time, the City Council expressed concern regarding potential impacts from vehicular traffic visiting the site, The Council then tabled the item and directed City Staff to meet with the City Engineer and MnDOT to discuss options for improving traffic, Staff is in the process of setting a date for that meeting, but it will not take place in advance of the September 6th meeting, which is why Staff is requesting the item be tabled, The recommended motion to act on this is as follows: "Move to table the Conditional Use Permit Amendment for Rockpoint Church to the September 20th meeting," BACKGROUND INFORMATION: None. ATTACHMENTS (None)) SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... ... Report/Presentation Questions from Council to Staff Public Input, if Appropriate...... Call for Motion ........... „ „ „ Discussion Action on Motion .. ......... „ „ ,,, City Administrator ....... ..... Planning Department ........ Mayor Facilitates „,....„.........„„....,„.,_ ...... Mayor Facilitates ........ ........ „..„ „,.......„ „.. Mayor & City Council .......... „.„„.„,....,..,... Mayor & City Council ........,.......,...........„.„... ......... , Mayor Facilitates — page 1 — LAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 9/6/11 REGULAR ITEM #: 12 MOTION AGENDA ITEM: Special Event Permit Ordinance — Revised Ordinance Limiting Scope to Larger Events Only SUBMITTED BY: Kyle Klatt, Planning Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: David Synder, City Attorney Kelli Matzek, City Planner SUMMARY AND ACTION REOUESTED: The City Council is being asked to consider and adopt a new ordinance to regulate special events within the City of Lake Elmo. A draft ordinance concerning special events, as recommended by the Pluming Commission, was presented to the City Council on December 7, 2010 but was not acted upon by the Council at this time. After subsequent discussion by the Council, it was decided to revisit this ordinance with the direction that the regulations should only apply to larger events. Based on the work that was done with the Planning Commission late last year, Staff is recommending that that the City Council reconsider the ordinance as originally drafted by the Planning Commission, but with a specific notation that a special event would only include those events at which more than 100 people in a given day would be present. Should the Council decide that a "larger event" comprises more people than this (or if the Council would like to consider an alternate definition for a larger event), the proposed ordinance could be revised accordingly. The recommended motions to act on this are as follows: "Move to adopt Ordinance No. 08-053 adding provisions to the Lake Elmo City Code to regulate special events within the City of Lake Elmo" "Move to adopt Resolution No. 2011-36 authorizing summary publication o Ordinance 08-053" BACKGROUND INFORMATION: A Special Event Permit is intended to provide some regulation of temporary events on a case -by -case basis and is intended to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate -- page 1 -- City Council Meeting Special Event Ordinance 9/6/11 Regular Agenda Item # provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of residential neighborhoods. Based on the direction from the Council as noted above, Staff has attached the proposed draft ordinance in addition to the Staff report presented to the Council back in December of 2011, This report contains a summary of the Ordinance, some of the background concerning its preparation, and the Planning Commission's recommendation to approve the Ordinance, RECOMMENDATION: Based upon the above background information and Staff report, the Planning Commission and Staff recommend that the City Council adopt the proposed Special Event Permit Ordinance, which has been drafted to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of residential neighborhoods, by undertaking the following action: "Move to adopt Ordinance No, 08-053 adding provisions to the Lake Elmo City Code to regulate special events within the City of Lake Elmo" "Move to adopt Resolution No. 2011-36 authorizing summary publication of Ordinance 08-053" Alternatively, as this is a City -initiated action, the City Council may make changes to the document as drafted by the Planning Commission or may table taking action of the request to solicit additional feedback from Staff The Council may also choose to not adopt the proposed ordinance if it finds that Special Events should not be regulated within the City of Lake Elmo, ATTACHMENTS 1, Ordinance 2011-053— Special Event Permits 2, Resolution 2011-36 (Authorizing summary publication 3. City Council Report Dated 12/7/10 SUGGESTED ORDER OF BUSINESS.' introduction of Item ...,.., ...... City Administrator Report/Presentation „,.. ......... ....„„,„.„...„.„ Planning Director Questions from Council to Staff , Mayor Facilitates Public Input, if Appropriate ,,,,, .,.....,...... ......„...„„ .... ..... Mayor Facilitates Call for Motion ,„ ........ ......... ....... ......, Mayor & City Council Discussion ,„.„......... .......... Mayor & City Council Action on Motion ..... ........ . ......... ..... Mayor Facilitates -- page Ordinance 06-.034 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-053 City Council Droft; 12/7/10 AN ORDINANCE ADDING TO THE LAKE ELMO CITY CODE OF ORDINANCES BY ADDING TO CHAPTER 110 OF THE BUSINESS REGULATIONS: BUSINESS REGULATIONS TO PROMOTE THE ORDERLY, COMPATIBLE AND SAFE USE OF PROPERTY FOR TEMPORARY SPECIAL EVENTS AND TO ASSURE ADEQUATE PROVISION OF PARKING, TRAFFIC, SANITARY FACILITIES, UTILITIES, PEACE AND TRANQUILITY OF RESIDENTIAL NEIGHBORHOODS AND SAFETY SERVICES SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XI: Business Regulations; Chapter 110 — General Licensing Provisions, by adding the following language; § 110.070 SPECIAL EVENT PERMITS. (A) Purpose and intent. The purpose of this Chapter is to promote the orderly, compatible and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, peace and tranquility of residential neighborhoods and safety services. (B) A Special Event shall include the following: (1) Any temporary, privately -sponsored event, typically conducted outdoors,open to the general public, held on public or privately owned property Wil41el5400*404:wio:00 i30.04640400:4:14-3341. Perl§:0 where such event would not otherwise be permitted under the City's zoning regulations, (2) An Agricultural Sales Business as defined in Section 11,01 that is conducted for less than three (3) months in any calendar year. A Special Event Permit for an Agricultural Sales Business may be issued once per year and for no more than two consecutive years. (C) Exceptions: "Special Event" shall not apply to the following: (1) Any permanent place of worship, stadium, athletic field, arena, theatre, auditorium, or fairs conducted pursuant to Minn. Stats, Chapter 38. (2) Special events or activities permitted or permitted by other State laws or regulations of the City of Lake Elmo, including publicly -sponsored activities in the local park system and any other lawfully established event for which the City Council has expressly Orciironcr; 08,434 City CoNncil Draft; .12/7/10. granted approval prior to adoption of this ordinance, unless said event is expanded or enlarged, in. which case a Special Event Permit will be required. (3) Family gatherings, including family reunions, graduation parties, baptisms, confirmations, weddings, etc. (4) Garage sales (5) National Night -Out or Night -to -Unite established through the City of Lake Elmo. (D) Permit Required (1) No person on or after the effective date of this Chapter shall conduct or allow to be conducted any special event as defined in this ordinance without first obtaining a Special Event Permit, (E) Requirements for Issuance of a Permit (1) The following standards shall apply to all special events: (a) Maximum Number of People. The permitee shall not sell tickets to nor permit attendance at the permit location of more than the maximum number of people stated in the special event permit, (b) Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, amplifiers, musical instruments and other recording and playback devices, shall not be operated on the premises of the special event so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of the citizens of Lake Elmo. (c) Sanitary Facilities. In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided which are sufficient to accommodate the projected number of persons expected to attend the event. (d) Security, The permitee shall employ at his/her own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of persons in attendance at the special event and for the preservation of order and protection of property in and around the event site, No permit shall be issued unless Washington County Sheriffs Department is satisfied that such necessary and sufficient security personnel will be provided by the permitee for the duration of the event. (e) Food Service, The operator of the special event shall be responsible for securing any permits, if necessary, from the Washington County Health Department for any food services that are made available on the premises. Orcifnarlo,4 08_03,4 City Council Drek• 12/7/1 0 (1) Fire Protection. .The permitee shall, at his/her own expense, take adequate steps to insure fire protection as determined by the City of Lake Elmo Fire Chief, (g) Duration of Special Event. The permitee shall operate the special event only on those days and during the hours specified on the permit. (h) Cleanup Plan. The special event applicant is responsible for clean up of the site upon completion of the special event, and shall specify the amount of time anticipated to restore the site to its pre -event condition as part of an application. Any clean up or restoration work required by the City may be charged to the applicant. Any City service that requires overtime will be at the expense of the applicant, (i) Waiver. The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may grant a waiver from the requirements of this Chapter in any particular case where the applicant can show that strict compliance with this Chapter would cause exceptional and undue hardship by reason of the nature of the special event or by reason of the fact that the circumstances make the requirement of this Chapter unnecessary, Such waiver must be granted without detriment to the public health, safety or welfare and without impairing the intent and purpose of these regulations, Insurance, Before the issuance of a permit, the permitee shall obtain public liability insurance and property damage insurance with limits determined by the City Administrator if reasonably determined necessary. Such insurance shall remain in full force and effeet in the specified amounts for the duration of the permit. Evidence of insurance shall include an endorsement to the effect that the insurance company will notify the City Clerk in writing at least ten (10) days before the expiration or cancellation of said insurance, (k) Miscellaneous, Prior to the issuance of a permit, the City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may impose any other conditions reasonably calculated to protect the health, safety and welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited to, restrictions on parking and vehicle access, lighting, litter and noise: (2) In addition to the requirernents listed above, the following shall also apply to a Special Event Permit for an Agricultural Sales Business: (a) All performance standards as specified in Section 154.1 10 for Agricultural Sales Businesses, The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may exempt the applicant from any of these standards that are deemed unnecessary, given the nature or duration of the event, (F) Application Procedures, (1) A written application for a Special Event Permit shall be filed on forms provided by the City with the City Administrator not less than thirty (30) days before the date proposed for holding the special event. The written application shall be signed by the person, persons, or Oro/Mona() 08-034 City Council Draft 1 2/7/1 0, parties conducting the event and the property owner, if different, and shall be accompanied by the fee payable hereunder. Upon submission of an application for a Special Event Permit, City staff will review the request and advise the applicant of the need for additional information, if any. (G) Fees (1) The fee for a Special Event Permit shall be as established by the City Council, (1-1) Granting a Permit (1) Administrative Review and Approval. The City Administrator, or his/her designee, shall review and determine whether or not a request for, a special event and/or street closing is acceptable. The City Administrator shall have the authority to issue Special Event Permits for those events that meet the criteria of this Ordinance. In the event the City Administrator determines the activity does not meet these criteria, such applications shall be referred to the City Council for consideration: (2) City Council Review and Approval. The City Administrator shall refer any application for a Special Event Permit that may adversely affect the safety, health and welfare of the citizens of Lake Elmo due to the size, location, or potential impacts of the event to the City Council for final action. (J) Denial of Permit (1) The City Council shall have the right to deny the permit if, in the judgment of the City Council, the granting of a permit would adversely affect the safety, health and welfare of the citizens of Lake Elmo or if other eriteria herein are not met. The applicant shall be notified of such denial and may appear before the City Council to appeal such denial. (K) Transferability (1) No permit granted under this Chapter shall be transferred to any other person or place without consent of the City Council, upon written application made therefore. (L) Enforcement and Penalties (1) The City Administrator' and other such officers, employees, or agents as the City Council or City Administrator may designate, shall enforce the provisions of this Chapter in accordance with Section 10,99 of the City Code. (2) The holding of a special event in violation of any provision of this Chapter shall be deemed a public nuisance and may be abated as such. (3) Any person violating any provision of this Chapter is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. 4 lirtocce OR-034 City Council Draft; 1217/10 (M) Revocation of Permit (1) The permit for a special event. may be revoked by the City Council at any time if any of the conditions necessary for the issuing of or contained in the permit are not complied with or if any of the provisions of this Chapter are' violated, SECTION 2. Effective Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date This Ordinance No, 08-053 was adopted on this 6th day of September , 2011, by a vote of Ayes and Nays. Mayor Dean A, Johnston AITEST: EST: Bruce Messelt City Administrator This Ordinance No 08-034 was published on the day of . 2010, 5 CITY OF LAKE ELMO RESOLUTION NO. 2010-936 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 08-053 BY TITLE AND SUMMARY AS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-053, an ordinance to regulate Special Events within the City of Lake E1mo to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of residential neighborhoods; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412,191, subd. 4, allows publication by title and summary in the ease of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Administrator shall cause the following summary of Ordinance No, 08-053 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08-053. The ordinance amends Title XI of the City Code, Business Regulations, and adds a new section concerning Special Events to Chapter 110 — General Licensing Provisions. Any activity defined as a Special Event will need to secure a Special Event Permit from the City in accordance with the ordinance. The Ordinance defines a Special Event as either: 1) any temporary, privately -sponsored event, typically conducted outdoors, open to the general public and held on public or privately owned property, where such event would not otherwise be permitted under the City's zoning regulations, or 2) an Agricultural Sales Business as defined in Section 11.01 that is conducted for less than three months in any calendar year, Other provisions in the Ordinance include a list of exceptions, permit requirements, application procedures, process for granting a permit, and enforcement and penalties. The full text of Ordinance No.08-053 is available for inspection at Lake Elrno city hall during regular business hours. Mayor Dean A. Johnston BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance in his office at city hall for public inspection and that he post a full copy of the ordinance in a public place within the city, Dated: , 2011, ATTEST: Bruce Messelt City Administrator (SEAL) Mayor Dean Johnston The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. AyoR & COUNCIL COMMUNICAT, N AGENDA rrEm.: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: REGULAR ITEM" #: MOTION 12/07/2010 I 4 .Resolution No. 2010-073 Ordinance No. 08-034 Consider Adoption of Spacial Event Permit Ordinance Kyle Klatt, Planning Director Bruce Messelt, City Administrato David Synder, City Attorney Kolb Matzek, City Planner SUMMARY A.ND ACTION REQUESTED,: The City Council is respectfully requested to review and, if appropriate, affirmatively consider a now ordinance to regulate special events within the City of Lake Elmo. A Special Event Permit is intended to provide some regulation of temporary events on a case -by -case basis, is intended to promote the orderly, compatible, and safe use of property for temporaiy special events, and is designed to assure adequate provision of parking, traffic, sanitary facilities, utilities, public. safety service's, and peace and tranquility of residential. neighborhoods. Should the City Council wish to go further than a review at tonight's meeting, the recommended motions to act approve the proposed Ordinance are as follows: SUGGESTED MO77ONS: "Move to adopt Ordinance No. 08-034 adding provisions to the Lake Elmo City Code to regulate special events' within the City of Lake Elmo" Move to adopt Resolution No. 2010-073 authorizing summary publication of Ordinance 08-034" BACKGROUND IropramAljorcl This ordinance was first brought forward as a follow-up to several requests for events within the City of Lake Elmo that would normally not be allowed -under the City's zoning regulations. The most significant of these events was a Rowing Regatta on Lake Elmo that was ultimately pennitted in the absence of any fomial regulations concerning such events (and also due to the fact that the event took place on a public water body and within the regional park preserve). -- pap 1A4 .11.4•01. City Could Meeting Consider Adoption of Special Event Permit Ordinance December 7tb, 2010 Regnlitr Agenda Item # 14 Staff has over the past several years also received requests for a "pet earnivar' and other such events, as well as promotions by local businesses, This ordinance is very similar to a document that was reviewed by the Planning Commission more than a. year ago, but never further refined or adopted by the City, One of the more significant changes to the proposed ordinance. since the version previously reviewed by Phuming Commission has been the addition of a new category of special events for Agricultural Sales Businesses, Specifically, the Ordinance now includes a provision that would allow an Agricultural Sales Business that is conducted for a period of three months or less to be permitted by a Special ],vent Permit. The ordinance would allow such a permit to be issued for two consecutive years; otherwise, any agricultural sales businesses operating for a longer term would need to obtain an Interim Use Permit in accordance with recent amendments to the airy Code, The ,Agricultural Sales provision is a direct result of recent discussions and action by the Planning Commission and City Council regarding agricultural businesses, The proposed ordinance would provide an, alternate to a full interim use permit in cases where a grower or importer would like to sell agricultural products for a limited tirne, As an example of how this permit would be applied is a situation in which a grower needs to supplement the sales of their produce grown on -site, due to the loss of a crop due to bad weather or other unforeseen circumstances. The proposed ordnance does include several exemptions for events sponsored by a public entity, events that take place in an athletic field, family gatherings, and other such activities. ADDYTIONAI, LNFORMATION; The model used for the draft ordinance was taken from the City of North St. 'Paul. This ordinance was chosen as it was fairly broad in terms of its coverage, while some other examples staff researched were very specific to certain types of events, This broad and simple ordinance will be easier to administer, as Lake Elmo currently has just a few events to which the permit may pertain, City History - In 2006 the Council approved an ordinance allowing Commercial Social Outdoor Events as a conditional. use in the agricultural zoning distriet, whieIi it then repealed in April of 2007, A Speciai Event Permit is different than the.Conirnerc,ial Social Outdoor Events in the following ways: 1) A Special Event Permit would be required and reviewed for each event and would not guarantee a future permit would be received by the applicant or property owner: A Commercial. Sooial Outdoor event was established as a Conditional Use Permit (CUP) and would have run with the property in perpetuity. 2) The CA Council would have the discretion to rimy a Special Event Permit. if a CUP was received and the condition.s of a Commercial Social Outdoor Event were being; met, the- City would have a difficult time revoking the permit. -- page 2 -- City Council Meeting December lth, 2010 Consider Moption of Special Event Permit Ordinance Regular Agenda item it 14 3) A Special Event Permit would not necessarily be based on a zoning district, A. CUP for a Commercial Social Outdoor Event was allowed only in the Agricultural zoning district. 4) Special Event Permit could. be intended to regulate temporary, outdoor privately - sponsored events open to the general public, held on public or privately -owned property, and 'impacting city facilities or services. The draft ordinance provided. identifies 8pecfitic gathering types that would not require a permit, such as a wedding. The only application received by the City to implement the Commercial Social Outdoor Event ordinance was to hold weddings on a, property in the city. Should the City Council adopt the propose ordinance as prepared by the Planning Commission, the Council will need to determine the fees for this type of permit, Because the 2011 Fee Schedule will be considered by the Council at its next meeting, Staff is recommending that the fees for Special Events be, addressed with other fees at the Courteirs subsequent meeting. Part of the justification for requiring a Special Event Permit for certain events is to help ensure that any potential public coins associated with the event are properly addressed. As noted in the attached ordinance, the City may charge for any required clean-up from the event, and provisions are included that require the applicant to provide adequate police, fire, and sanitary services during the duration of the event. PLANNING COmrsinssION REPORT: The Planning Commission conducted a public hearing regarding the proposed Special Event Permit Ordinance at its November 8, 2010 meeting. No publio comments were received at the -meeting; however, the Commission tabled taking action on the Ordinance and requested that Staff review the Ordinanee with the City Attorney before tntiking its recoiranendation to the City Council. Staff reviewed the proposed ordinance with the City Attorney and City Administrator in order to provide some clarity concerning the intent of the ordinanee, and based on these discussions, suggested that the following modifications be.male to the ordinan.ce: That special events that last less than three consecutive days be permitted through an. administrative review process rather than requiting action by the City Council. That a special event. permit he required for non-profit. organizations in addition to other property owners. The intent of the proposed ordinance is to ensure that larger events do not create any problems that may negatively impact the public or result in costs that must be born by the City. Whether an event is sponsored by a private business or non-profit entity, requiring a special event permit can help the City reduce the potential for any unforeseen costs or impacts. The Attorney has offered an opinion that private clubs should not be regulated differently than a for -profit business. -- page 3 -- Cite Council Meeting C:orisider Adoption of Special Event Permit: Ordinance December 7tit, 2010 Regular Agenda ltern 4 14 That the provisions related to exceptions specifically state that only activities that have been previously authorized by the City are exempt from the ordinance, and that if expanded or enlarged, those events would need to secure a permit. The Commission considered these changes, and ultimately recommended further modifications to allow the City Administer to approve all Special Event Permits, with a provision that allows the Administrator to refer permits to the Council as necessary. Staff has further clarified the review requirements in the draft ordinance so that all denials must be made by the City Council, The City Attorney has noted that the City could try to define a threshold for small events based on experience, such. as by reference to an event that is known to bring in less than 30 people but does not implicate public infrastructure, traffic, etc, In looking back at previous events that were conducted. in the City that would be considered a special event under the proposed ordinance, Staff has been unable to identify any specific type of activity that would seem to have met this threshold.. The Attorney has also suggested that the Planning Commission and City Council may want to consider special events that have occurred. in the past to determine if they can be used as a guide concerning any problems that arose and how these issues may have been addressed, Some typical pmblems include traffic back-ups, informal. road closures, late night noise, minor trespassing, insufficient restroonis, and other similar occurrences. Staff has made other minor revisions to the ordinance.based on comments from the Planning Commissions, and all changes and revisions recommended by the Planning Commission are included in the attached ordinance. The Nanning Cormuission unanimously recommended approval of the Special Event Ordinance at its November 22, 2010 meeting. RECOMMENDATION: Based upon the above background information and Staff report, the Planning Commission and Staff recommend that the City Council review the proposed Ordinance at tonight's meeting, If appropriate, the Council may also consider adoption of the proposed Special Event Permit Ordinance, which has been drafted to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, public safety services, and peace and tranquility of residential neighborhoods. Shouldthe City Council wish to go further than a review at tonight's meeting, the.recommended motions to act approve the proposed Ordinance are as 'follows: SUGGESTED "Move to adopt Ordinance Na. 08-034 adding provisions to the Lake MOTIONS: Elmo City Code to regulate special events within the City ofLake Elmo" -- page 4 -- City Council Meeting Consider Adoption of Special Event Perri Ordinance December 7t1t, 2010 Regular Agenda hem 11 14 "Move to adopt Resolution No. 2010-073 authorizing summary publication of Ordinance 68-034" Alternatively, as this is a City -initiated. action, the City Council may make changes to the document as drafted by the Planning Commission or may table. taking action of the request to solicit additional feedback from the community and staff. The Council may also choose to not adopt the proposed ordinance, if it finds that Special Events should not be regulated within the City of Lake Elmo. Should. any changes be made during tonight's review, the recommended revised motions for consideration. would be: "Move to adopt Ordinance No, 08-034 adding prcPvisions to the Lake Ebno 00) Code to regulate ,special events within the City of Lake Elmo [us amended at tonight's meeting]," "Move to adopt Resolution No. 2010-073 authorizing slintmary publication of Ordinance 08- 034 fas untended at tonight's. meeting]." ,ATT,ACIIMENTS 1. Ordinance 200S-034 — Special Event Permits 2, R.esolution 2010-073 (Authorizing summary publication) SUGGESTED ORDER OF BUSINESS: introduction of item ,.....,..............., ...... ..... City Administrator Report/Presentation ..... Planning Director Questions from Council to Staff ..... ..... ..... „.. Mayor Facilitates Public Input, if Appropriate „ . Mayor Facilitates Call for Motion .......... „...„ ....... .„„...... Mayor & City Council Discussion Mayor Facilitates Action on Motion .................. ,..„..,.„. Mayor & City Council -- page 5 -- Ordinanco OB-0341 City Council Drat 12/7/10 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-034 AN ORDINANCE ADDING TO THE LAKE ELMO CITY CODE OF ORDINANCES BY ADDING TO CHAPTER 110 OF THE BUSINESS REGULATIONS; BUSINESS REGULATIONS TO PROMOTE THE ORDERLY, COMPATIBLE AND SAFE USE OF PROPERTY FOR TEMPORARY SPECIAL EVENTS AND TO ASSURE ADEQUATE PROVISION OF PARKING, TRAFFIC, SANITARY FACILITIES, UTILITIES, PEACE AND TRANQUILITY OF RESIDENTIAL NEIGHBORHOODS AND SAFETY SERVICES SECTION I. The City Council of the City of Lake Elmo hereby amends Title XI: Business Regulations; Chapter 110 — General Licensing Provisions, by adding the following language: § 110.070 SPECIAL EVENT PERMITS. (A) Purpose and intent. The purpose of this Chapter is to promote The orderly, compatible and safe use of property for temporary special events and to assure adequate provision of parking, traffic, sanitary facilities, utilities, peace and tranquility of residential neighborhoods and safety services. (B) A Special Event shall include the following: (1) Any temporary, privately -sponsored event, typically conducted outdoors, open to • the general public, held ori public or privately owned property ht VAtIti400.00,,:000, 1);oci4w1u t 241it flOiMwhere such event would not otherwise be permitted under the City's zoning regulations, (2) An Agricultural Sales Business as defined in Section 11.01 that is conducted for less than three (3) months in any calendar year. A Special Event Permit for an Agricultural Sales Business may be issued once per year and for no more than two consecutive years. (C) Exceptions: "Special Event" shall not apply to the following: (1) Any permanent place of worship, stadium, athletic field, arena, theatre, auditorium, or fairs conducted pursuant to Minn, Stats. Chapter 38. (2) Special events or activities permitted or permitted by other State laws or regulations of the City of Lake Elmo, including publicly -sponsored activities in the local park system and any other lawfully established event for which the City Council has expressly Cialinonco 08-.034 City Council Draft: 128/10. granted approval prior to adoption of this ordinance, unless said event is expanded or enlarged, in which case a Special Event Permit will be required. (3) Family gatherings, including family reunions, graduation parties, baptisms, confirmations, weddings, etc. (4) Garage sales (5) National Night -Out or Night -to -Unite established through the City of Lake Elmo. (D) Permit Required (1) No person on or after the effective date of this Chapter shall conduct or allow to be conducted any special event as defined in this ordinance without first obtaining a Special Event Permit. (E) Requirements for Issuance of a Permit (1) The following standards shall apply to all special events: (a) Maximum Number of People. The permitee shall not sell tickets to nor permit attendance at the pennit location of more than the maximum number of people stated in the special event pennit. (b) Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, amplifiers, musical instruments and other recording and playback devices, shall not be operated on the premises of the special event so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of the citizens of Lake Elmo, (c) Sanitary Facilities. In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided which are sufficient to accommodate the projected number of persons expected to attend the event, (d) Security. The permitee shall employ at his/her own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of persons in attendance at the special event and for the preservation of order and protection of property in and around the event site. No permit shall be issued unless Washington County Sherifrs Department is satisfied that such necessary and sufficient security personnel will be provided by the permitee for the duration of the event. (e) Food Service. The operator of the special event shall be responsible for securing any permits, if neeessary, from the Washington County Health Department for any food services that are made available on the prenUses. 2 Ordinance 06-034 City Council Draft; I 2/7/1 0 (I) . Fire Protection, The permitee shall, at his/her own expen.se, take adequate steps to insure fire protection as determined by the City of Lake Elmo Fire Chief. (g) Duration of Special Event, The permitee shall operate the special event only on those days arid during the hours specified on the permit. (h) Cleanup Plan. The special event applicant is responsible for clean up of the site upon completion of the special event, and shall specify the amount of time anticipated to restore the site to its pre -event condition as part of an application. Any clean up or restoration work required by the City may be charged to the applicant. Any City service that requires overtime will be at the expense of the applicant. (i) Waiver, The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may grant a waiver from the requirements of this Chapter in any particular case where the applicant can show that strict compliance with this Chapter would cause exceptional and undue hardship by reason of the nature of the special event or by reason of the fact that the circumstances make the requirement of this Chapter unnecessary. Such waiver must be granted without detriment to the public health, safety or welfare and without impairing the intent and purpose of these regulations, Insurance. Before the issuance of a permit, the permitee shall obtain public liability insurance and property damage insurance with limits determined by the City Administrator if reasonably determined necessary. Such insurance shall remain in full force and effect in the specified amounts for the d.uration of the permit. Evidence of insurance shall include an endorsement to the effect that the insurance company will notify the City Clerk in writing at least ten (10) days before the expiration or cancellation of said insurance. (k) Miscellaneous. Prior to the issuance of a permit, the City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may impose any other conditions reasonably calculated to protect the health, -safety and welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited to, restrictions on parking and vehicle access, lighting, litter and noise, (2) In addition to the requirements listed above, the following shall also apply to a Special Event Permit for an Agricultural Sales Business: (a) All performance standards as specified in Section 154.110 for Agricultural Sales Businesses, The City Council, or City Administrator for those permits that are subject to an administrative review and approval process, may exempt the applicant from any of these standards that are deemed unnecessary given the nature or duration of the event. (F) Application Procedures, (1) A written application for a Special Event Permit shall be filed on forms provided by the City with the City Administrator not less than thirty (30) days before the date proposed for holding the special. event, The written.application shall be signed by the person, persons, or Orcifnarv,e 08-034 City Council Draft; .1 2/7/10 parties conducting the event and the property owner, if different, and shall be accompanied by the fee payable hereunder. Upon submission of an application for a Special Event Permit, City staff will review the request and advise the applicant of the need for additional information, if any. (G) Fees (1) The fee for a Special Event Permit shall be as established by the City Council. (H) Granting a Permit (1) Administrative Review and Approval. The City Administrator, or his/her designee, shall review and determine whether or not a request for a special event and/or street closing is acceptable. The City Administrator shall have the authority to issue Special Event Permits for those events that meet the criteria of this Ordinance. In the event the City Administrator determines the activity does not meet these criteria, such applications shall be referred to the City Council for consideration. (2) City Council Review and Approval. The City Administrator shall refer any application for a Special Event Permit that may adversely affect the safety, health and welfare of the citizens of Lake Elmo due to the size, location, or potential impacts of the event to the City Council for final action. (J) Denial of Permit (1) The City Council shall have the right to deny the permit if, in the judgment of the City Council, the granting of a permit would adversely affect the safety, health and welfare of the citizens of Lake Elmo or if other criteria herein are not met, The applicant shall be notified of such denial and may appear before the City Council to appeal such denial, (K) Transferability (1) No permit granted under this Chapter shall be transferred to any other person or place without consent of the City Council, upon written application made therefore, (L) Enforcement and Penalties (1) The City Administrator and other such officers, employees, or agents as the City Council or City Administrator may designate, shall enforce the provisions of this Chapter in accordance with Section 10.99 of the City Code, (2) The holding of a special event in violation of any provision of this Chapter shall be deemed a public nuisance and may be abated as such. (3) Any person violating any provision of this Chapter is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. 4 Ordinance, 08-034 City Council Dri-Ift; 12/7/1 0 (M) Revocation of Permit (1) The permit for a special event may be -revoked by the City Council at any time if any of the conditions necessary for the issuing of or contained in the permit are not complied with or if any of the provisions of this Chapter are violated. SECTION 2. Effective Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3, Adoption Date This Ordinance No, 08-034 was adopted on this 7" day of December 2010, by a vote of Ayes and Nays. Mayor Dean A. Johnston ATTEST: Bruce Messelt City Administrator This Ordinance No 08-034 was published on the rn day of 2010, 5 LAKE ELMO MAYOR & COUNCIL COMMUNICATION AGENDA ITEM: DATE: 9/6/2011 REGULAR ITEM #: 13 MOTION Well & Pumphouse No. 4— Approve Option Agreement for 1 Acre Parcel at. 11240 50th Street North for future Well Site and Authorize Test Well Construction SUBMI [TED BY: Jack Griffin, City Engineer THROUGH: Bruce A Messelt, City Administrator REVIEWED BY: Ryan Stenipski, Assistant City Engineer SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approval of the proposed Option Agreement for a 1 Acre Parcel at 11240 50th Street North for a future Municipal Well Site; and to Authorize the design, construction and testing of a Test Well on the site. The purchase Option Agreement provides the City the right to secure the property for $14,018 at any tune over the next 180 days. The Option Agreement also includes a Right of Entry provision to allow the City access for survey and site investigation work needed to verify the site's adequacy for the purpose of a Municipal Water Supply Well, BACKGROUND INFORMATION AND STAFF REPORT: SITE ACQUISITION FOR WELL AND PUIVIPHOUSE NO. 4 Acquiring the site for future Well No. 4 is important to the City for two primary reasons. 1) lt positions the City to be responsive to potential water system customer opportunities. Having the property in hand will allow the City to order the design and construction of Well No. 4 and have it operational and able to deliver water to the system within a 9-12 month time frame from that decision, Without the property acquired in advance, an additional 1-2 years could be added to this implementation schedule. 2) it allo-ws the City to potentially include Well No. 4 as a project to be designed and constructed using the $ii/tillion Water System DEED Grant. To be included in the application,the City must demonstrate ownership of the property for the facilities to be constructed. page I — City Council Meeting September &h, 2011 Well & Pumphouse No, 4 Approve Option Agreement for I Acre Parcel at 11240 50th Street North for future Well Site and Authorize Test Well Construaion Regular Agenda item # [13) The need for Well No. 4 is well documented in the City's Capital Improvement Program and its construction will be required before any additional subdivisions or major water users are added to the system. The purchase of the property is a inajor step to position the City to be responsive with Municipal Water Service to new users within a 9-12 month period. Over the past two years, staff has been working to identify and scope potential properties for acquisition to locate the next Municipal Water Supply Well for the City (Well No. 4). A one (1) acre parcel is needed for the Well site. In addition, the following criteria were used in assessing available properties: I) Located near existing trunk watermain infrastructure to minimize connecting costs, 2) Within the Intermediate Water System Pressure Zone, but near the Lower Water System Pressure Zone, 3) Away from other Municipal Wells to avoid drawdown interference, 4) Outside of identified Drinking Water Supply Management Areas (DWSMA) from other Wells, 5) Outside of and away from the pathway of known PFC contaminant plumes, 6) Outside of the Special Well Construction Area, 7) Adjacent to existing streets for Public Works maintenance access. Investigation efforts lead staff to conduct preliminary acquisition discussions with Jean Madrinich at 11240 50th Street North. Through the Lake Elmo Property Acquisition Team, a preliminary offer has been negotiated and accepted by the property owner. The tentative terms of the deal are as follows: 1) City pays $500 for Option Agreement, City then has 180.days to close the deal solely at their discretion (the $500 is applied toward the purchase) or terminate the deal and the $500 remains with the property owner, 2) The Agreement includes Right -of -Entry to conduct surveys and construct a Test Well, 3) Should the City purchase the property the purchase price will be $14,018 for 1 Acre. 4) The City has also agreed to prepare the legal surveys and will facilitate the Minor Subdivision process for both the 1 Acre Well site and an additional lot split on behalf of the property owner (subdividing the 20 acre parcel into 3 lots, one being for the City). DESIGN AND CONSTRUCTION OF TEST WELL In order to confirm that the property is adequate for a Municipal Water Supply Well, the City must design and construct a test well that allows the City to obtain both aquifer capacity tests and water quality tests. It is anticipated that an 8-inch test well will be needed at a depth in excess of 180 feet into the Jordan Aquifer. The test well is estimated to cost between $35,000 and $50,000 including engineering, construction, sampling, testing and abandonment. Quotes for a Test Well will be solicited from at least three Well Drilling Contractors, — page 2 City Council Meeting September 61", 201 1 Well & Pumphouse No. 4 — Approve Option Agreement for 1 Acre Parcel at 11240 50th Street North for future Well Site and Authorize Test Well Construction Regular Agenda Item 4 [13) RECOMMENDATION: Based upon the above staff report, the City Council is respectfully requested to consider approving the proposed Option Agreement for a I Acre Parcel at 11240 50th Street North for a future Municipal Well Site; and to Authorize the design, construction and testing of a Test Well on the site, The proposed motion to approve this action is as follows: "Move to approve the Option Agreement with Jean Madrinieh to secure the right to purchase property for a future municipal well site and to obtain a right of entry to complete survey work and Test Well construction; and authorize the design, construction and testing of a Test Well on this parcel." Alternatively, the City Council does have the authority to further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the Option Agreement with Jean Madrinich to secure the right to purchase property for a future municipal well site and to obtain a right of entry to complete survey work and Test Well construction; and authorize the design, construction and testing of a Test Well on this parcel." las amended and/or modified at tonight's meetind." ATTACHMENTS: , Option Agreement SUGGESTED ORDER OF BUSINESS: Introduction of Item ....„.., ...... .......... ..... .,„ City, Administrator Questions from Council to staff ..... ..,........., .......... Public Input (if appropriate)„...,.......,........... ..... .,........,.... Call for Motion ..„ ..... ........... ..... „ ..... „. ......... Discussion ................ ..... .„ • „...•••••• .... Action on Motion, ..... ......„..,...., ...... -- page 3 — Mayor Facilitates ..... Mayor Facilitates Mayor & City Council ....... Mayor Facilitates Mayor & City Council OPTION AGREEMENT THIS OPTION AGREEMENT ("Agreement"), made this day of , 2011, between Jean Madrinich, an individual, as Optionor (hereinafter referred to for convenience as "Seller"), whose address is 11240 50th Street North, Lake Elmo, Minnesota, and the City of Lake Elmo, a Minnesota municipal corporation, as Optionee (hereinafter referred to for convenience as "Buyer"), whose address is 3800 Laverne Avenue North, Lake Elmo, Minnesota; WITNES SETH: 1. Option: in consideration of Five Hundred Dollars ($500.00) delivered to Seller concurrently herewith (the "Option consideration"), the receipt and sufficiency of which Seller hereby acknowledges, Seller hereby gives and grants unto Buyer the exclusive right and option to purchase, for the purchase price and upon the terms and conditions hereinafter set forth, certain real property consisting of approximately one (1) acre located in the State of Minnesota and County of Washington, said real property being more particularly described on Exhibit A attached hereto and made a part hereof, together with all buildings, structures, improvements and fixtures of every kind and nature whatsoever located thereon as of the date hereof, and all rights of Seller in and to any appurtenances, easements, rights of way, and all other rights benefiting the real property (all of the foregoing being collectively referred to herein as the "Premises"). 2, Exercise of Option: Buyer may exercise the option granted herein at any time during the period that commences with the date of last execution of this Agreement and the date which terminates at midnight on the One Hundred Eightieth (180 h) day following said date of last execution (the "Option Period") by notifying Seller, in writing, of its election to purchase the Premises. if Buyer exercises the option granted herein and thereafter purchases the Premises pursuant to the terms and conditions hereof, the Option Consideration shall be credited against the purchase price stated in Section 3(b) hereof. In the event Buyer does not exercise the option granted herein, this Agreement shall become null and void, and both parties shall be relieved of any liability hereunder. 3. Conditions of Purchase and Sale; If Buyer exercises the option granted herein: (a) This Agreement shall become the contract of purchase and sale between Seller and Buyer with respect to the Premises. (b) The total purchase price for the Premises shall be S14,018, Closing Date; Subject to the satisfaction of all contingencies set forth in this Agreement and Buyer's election, in its sole discretion, to exercise this option, the transaction shall be closed and settled within thirty (30) days following the occurrence of both (i) Buyer's exercise of the option, and (ii) Buyer's satisfaction or waiver in writing of the contingencies set forth in Section 4 below; provided, however, that such date may be changed to a later date which is mutually agreeable to Buyer and Seller (such date, as the same may be so changed, being referred to herein as the "Closing Date"). The closing shall be held at the office of the Title Company [as defined in Section 3( ) hereof], or at such other location as may be mutually agreeable to Buyer and Seller. (d) Closing and Possession: On the Closing Date, the transaction for the purchase and sale of the Premises shall be closed by (i) Buyer paying to Seller, by Gash, cashier's check, certified check or wire transfer of funds, the total purchase price for the Premises (less any credits provided for herein) and (ii) Seller delivering to Buyer, or its designee, a duly executed transferable and recordable general warranty deed or deeds for the Premises inconformity with the provisions of Section 3(f) hereof. Possession of the Premises shall be given to Buyer on the Closing Date, at which time the Premises shall be unoccupied and free of any leases to, or rights of possession or claims of rights of possession by, any party other than Buyer, (e) Evidence of Title: Following Seller's execution of this option herein, Buyer shall obtain a title insurance commitment issued by FSA Title Services, LLC, 5645 Memorial Avenue North, Stillwater, MN 55082 (the "Title Company") in which the Title Company commits that upon delivery and recordation of the Deed [as defined in Section 3(f) hereo e, at its usual rates, its Extended Policy of Owner's Title Insurance on ALTA 1970 Owner's Form B, or on such other Owner's Form as may be acceptable to Buyer, insuring in Buyer, for the total amount of the purchase price, fee simple title to the Premises, free and clear of any and all encumbrances except for those expressly permitted in Section 3(0 hereof. The title commitment shall include a copy of all applicable plats or sprveys, together with copies of all instruments referred to in the title commitment. In the event that buyer shall exercise the option granted herein, Buyer shall pay all of the costs of the title commitment and of the owner's policy of title insurance. Seiler shall, within seven (7) days after the date of last execution of this Agreement, deliver to the Title Company all title information available to Seller relating to the Premises, If the title commitment or any endorsement or any other title evidence obtained. by Buyer shows any exceptions to title other than those permitted in Section 3(f) hereof, Seller shall, prior to the Closing, secure the removal of such exceptions to title to the Premises. If Seller has not corrected or removed such exceptions within such period, Buyer may take any one or more of the following actions, and the Closing Date shall be extended for a sufficient period of time to allow for the completion of any such actions(s): (a) by written notice to Seller, give Seller additional time to remove such exceptions to title; (b) at Buyer's expense, take such steps as Buyer shall deem proper to remove such exceptions, deducting from the purchase price those liens of a definite or ascertainable amount; (c) waive such exceptions and proceed with the transaction in accordance with the provisions hereof; or (d) terminate this Agreement by giving written notice to Seller, in which case Buyer shall be relieved from all obligations and liabilities hereunder, Escrow Agent shall return to Buyer the Deposit and all interest earned thereon, and Seller shall return to Buyer the. Option consideration and the Extension Consideration (if applicable). Without limiting the foregoing or being limited thereby, all of the so-called "standard exceptions", including those for parties in possession, mechanic's liens and matters which would be disclosed by a survey, shall be eliminated from the title insurance policy, and at closing Seller shall.provide to the Title Company a standard ALTA Owner's Lien Affidavit stating that the Premises are free of any mechanics' and materialrnen's liens or claims for liens on the Premises and free of any parties in possession other than Buyer. Seller covenants and agrees not to offer the Premises for sale to any other parties, nor transfer or pledge or hypothecate in any manner its interest in the Premises, during the period commencing on the date of full execution of this Agreement and terminating on the date of Closing, the expiration of the Option Period or the date of any permitted termination of this Agreement, (f) Warranty Deed:, On the Closing Date, the Seller shall convey the Premises to Buyer, or its nominee, by a duly executed transferable and recordable General Warranty Deed (the "Deed"), conveying good and marketable title in fee simple, 4 free and clear of all liens, encumbrances, easements, tenancies or claims of rights to tenancies, memorials, rights, covenants, restrictions, reservations, conditions, charges, agreements, encroachments or other exceptions to title, except the lien of real property taxes which are a lien but are not due and payable until after the Closing Date and such other exceptions to title as buyer may in its discretion expressly approve in writing. At closing Seller shall provide a certificate, in a form acceptable to Buyer and the Title Company, that Seller is not a "foreign person" within the meaning of the foreign Investment in Real Property Tax Act. Seller shall pay for all documentary stamps required on the Deed, and shall pay all transfer and conveyance taxes and fees. Seller shall submit the proposed form of Deed to Buyer for approval at least five (5) days prior to the Closing Date, Any and all easements and other rights benefiting the Premises shall be assigned to Buyer by transferable and recordable instruments in form and substance satisfactory to Buyer, and Seller shall execute and deliver with the Deed such other instruments as may be required by the title insurance company to issue the required policy of title insurance. (g) Taxes and Assessments: On or before the Closing Date, Seller will pay to the applicable governmental authority or credit in full against the purchase price: all delinquent real property taxes, including penalties and interest, which. are a lien against the Premises; all special assessments which are a lien against the Prernises on the Closing Date, whether or not such assessments are past due, then due or are thereafter to become due; and all assessments which are then pending, but which will be payable in whole or in part after the Closing Date. On the Closing Date, Seller shall pay to the applicable governmental authority, or credit in full against the purchase price, all real estate taxes for the year of closing, prorated through the Closing Date. If the final taxes and assessments assessed with respect to the Premises should differ from the amounts upon which the foregoing payments and prorations were based, Buyer and Seller shall make such adjustments as may be required on the basis of such final figures. Seller, at Seller's cost, shall furnish certificates from each governmental subdivision which has authority to levy ad valorem taxes against the Preinises evidencing payment of all such taxes for all years prior to the year in which the Closing Date occurs. (h) Utilitv Charaes: All utility charges and all charges for service of any type furnished to the Premises by governmental agencies and public or private utilities shall be paid by Seller to the date upon which possession of the Premises is given to Buyer or until the Closing Date, whichever is later, ) Subdivision: Buyer shall, with Seller's cooperation, take all reasonable steps necessary to accomplish any needed subdivision of the property necessary to convey it to Buyer and pay all fees associated therewith, (j) Damaae: If the Premises or any part thereof shall be damaged by environmental contamination or any other cause, Seller shall immediately give notice thereof to Buyer. Upon the occurrence of any such damage, Buyer shall have the right to terminate this Agreement by giving written notice thereof to Seller on or before the Closing Date, in which event Buyer shall he released of all further obligations hereunder and the Deposit shall be returned to Buyer. If Buyer does not so terminate, this Agreement, the purchase price shall be reduced by the total amount of any insurance proceeds or other proceeds received by Seller on or prior to the Closing Date with respect to any such damage, The risk of loss, damage or destruction of the Premises and any 6 improvements thereon shall be borne by Seller until the Closing Date. Seller agrees to maintain, until the Closing Date, such insurance as is now in force and, in the event of any loss which might be covered by any such insurance policy, to advise Buyer of the terms thereof. In the event of any negotiations for the settlement of any claims under any insurance policy, Seller will inform Buyer of all such negotiations of which Seller has knowledge and will permit Buyer to take part therein, 4. Contineencies: Seller acknowledges that Buyer intends to attempt to satisfy the following contingencies within the Option Period: (a) To ensure to the sole satisfaction of the Buyer that the acreage meets the Ci1y's needs for installation of a municipal well and related improvements. (b) Governmental Permits and Approvals: To secure from jurisdictionally appropriate governmental entities, or duly constituted agencies thereof, in form and substance satisfactory to Buyer, in its sole discretion, (i), all such permits, approvals and written verifications, to permit the subdivision of the Premises. (c) Survey and Title Work: To receive and approve, in Buyer's sole discretion, the title commitment described in Section 3(e) above and survey work. The legal description of the Premises prepared by the surveyor shall, at -the request of Buyer, be utilized in the Deed. (d) Tests: To receive and approve, in Buyer's sole discretion, the results of soil tests (including soil borings), environmental tests (including soil borings), wetlands delineations and such other tests or studies as Buyer may deem necessary or desirable, and to construct a Test Well and receive and approve the results of a well capacity test and water quality test of the underlying acquifer. In connection therewith, Seller promptly shall furnish to Buyer true and complete copies of any such tests in Seller's possession. In the event that any of the foregoing contingencies shall not be fully satisfied in Buyer's sole discretion within the Option Period and Buyer shall not waive such contingency, then Buyer may terminate this Agreement by written notice delivered to Seller at any time thereafter, and upon the giving of such notice both parties shall be released and forever discharged from any and all obligations imposed by this Agreement. 5. Riv,ht of Entry for Survey_ and Tests: Seller hereby grants to Buyer, and any person designated by Buyer, the right and license to enter upon the Premises at any and all times following the date of this Agreement to inspect, appraise and survey the Premises and to conduct such tests as are necessary to determine the suitability of the Premises for any use which Buyer may wish to make of the Premises, including the construction of a Test Well; provided, however, that said tests shall be conducted so as not to damage the Premises. 6. Representations and Warranties: As positive representations which shall survive the delivery of the Deed provided for herein, Seller hereby represents and warrants that Seller has good and marketable fee simple title to the Premises, free and clear of all liens, encumbraneeS and other exceptions to title as stated above; that all taxes, charges or assessments against the Premises for benefits or betterments arising from sidewalks, curbing, street paving, water, gas, electric, sewer, drainage facilities or other improvements which are presently installed on or serve the Premises shall be paid, discharged or satisfied by Seller or the amount thereof credited to Buyer at the time of delivery of the Deed; and that Seller has no knowledge of any actual or threatened service or use restriction, or other action, that would adversely affect Seller's ability to fulfill its obligations under this Agreement or Buyer's development and operation of a trust terminal and freight distribution facility on the Premises, Seller further represents and warrants to Buyer as follows: (a) Each of Seller and the Premises is currently in compliance with all applicable Environmental Laws (as defined below), and Seller has obtained all permits, licenses, registrations and other authorizations and approvals needed to operate, maintain and occupy the Premises, and has not, and to the best of Seller's knowledge none of its predecessors have, violated any applicable Environmental Law, (b) Seller has not, and to the best of Seller's knowledge none of its predecessors have, disposed of or released any hazardous waste, hazardous substance, pollutants and contaminants or regulated substances on, in or under the Premises, and to the best of Seller's knowledge there are no hazardous wastes, solid wastes, hazardous substances, pollutants, contaminants or regulated substances on, in or under the Premises. (c) As used in this Section 6, (i) the term "Environmental Laws" shall mean and include but not be limited to, any federal, state or local law, statute, chapter or ordinance, including without limitation applicable safety/environmental laws such as the Resource Conservation and Recovery Act of 1976, the Comprehensive Environmental Response Compensation and Liability Act of 1980, the Federal Emergency Planning Con-ununity Right -to -Know Law, and the OSHA Hazardous Communication Standard, as any of same have been amended, and any rule, regulation, binding interpretation, binding policy, pennit, order, court order or consent decree issued pursuant to any of the foregoing, which pertains to, governs or otherwise regulates environmental matters, including without limitation; (a) the emission, discharge, release or spilling of any substanoe in the air, surface water, groundwater, soil or substrata; or (b) the manufacturing, processing, sale, generation, treatment, storage, disposal, transportation, labeling or other management of any waste, hazardous substance, hazardous waste, pollutant, contaminant or regulated substance; (ii) the terms "solid waste", "hazardous substance", "hazardous waste" and "pollutant or contaminant" shall mean and include any substance now or hereafter defined as such by any fraction thereof, any asbestos containing material, any urea formaldehyde and any polychlorinated biphenyls; and (iii) the term "regulated substance" shall mean any substance the manufacturing, processing, sale, generation, treatment, transportation, storage, disposal, labeling or other management of which is regulated by any applicable Environmental Law. This Section shall survive the closing of this transaction and the delivery of the Deed. 7, Brokers: Buyer represents and warrants to Seller that Buyer has not dealt with any real estate broker with respect to this transaction, 8. Notices: Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to have been duly given on the date (i) delivered personally, (ii) deposited in the United States mail, marked certified or registered, return receipt requested, with postage prepaid, or (iii) deposited, postage prepaid, with an overnight express mail courier, proof of delivery requested, in each such instance addressed to the party to which notice is to be given at the party's address set forth above, or at such other address as the party may hereafter designate by notice given in accordance with this Section 8. 9. Disnosition of Deposit/Default: The Deposit shall be forfeited to Seller as Seller's sole and exclusive remedy, legal or equitable, if after the exercise of the option granted herein Buyer shall default in any of its obligations under this Agreement. In the event Seller 1.0 shall default in any of its obligations hereunder, Buyer shall have the right to terminate this Agreement, in which event the Deposit and any interest earned thereon shall be returned to Buyer, and Buyer shall have the right to pursue without limitation any other remedies to which Buyer is entitled at law or in equity, including the right to compel the specific performance of Seller's obligations hereunder. 10, Miscellaneous: (a) Al) representations, warranties, covenants, and agreements of Seller contained in this Agreement shall survive the execution and delivery of the Deed unless otherwise expressly specified herein, (b) This Agreement shall inure to the benefit of and bind the parties hereto • and their respective heirs, executors, administrators, personal and/or legal representatives, successors and assigns. The headings to the sections hereof have been inserted for convenience only and shall in no way modify or restrict any provisions hereof or be used to construe any such provisions, If two or more persons constitute the Seller, the word "Seller" shall be construed as if it reads "Sellers" throughout the Agreement. This Agreement may be executed in multiple counterparts, each of which shall be considered to be an original document, but all of which, taken together, shall be deemed to constitute a single instrument, (c) This Agreement contains the entire undertaking of all parties hereto relative to the subject matter hereof, and no oral, agreements or representations inconsistent with the terms of this Agreement shall be binding on the parties, This Agreement may not be amended except by written instrument signed by all parties hereto, (d) This Agreement shall be governed by the laws of the State of Minnesota. 11 I 1. Acceptance: In the event this Agreement is not signed simultaneously by both parties, it shall be considered to be an offer made by the party first executing it to the other party. SELLER: Jean Madrinich BUYER; CITY OF LAKE ELMO By By Its 12 EXHIBIT A 13 PROPOSED LOT LINE ADJUSTMENT WELL NO.4 SITE Legend PROPOSED LOT LINE ADJUSTMENT PROPOSEDEASEh4ENT JEAN MADRINICH 11240 BOTH STREET NORTH PID 01029221330002 PARCEL AREA = 19.71 AC 1 inch equals 50 feet Map Dale; JULY' 21111 OrealaU By TKDA Q�,yy} JL. KDA QJGxtEEf79-AROHDECIS�PLN11{£RS LAKE ELMOCUTOF AYOR & COUNCIL COMMUNICATION DATE: 9/06/2011 REGULAR ITEM #: 14 & 15 DISCUSSION/ACTION AGENDA ITEM: Update Re: Library Service Considerations SUBMITTED BY: City Council (Follow-up from August 9th Council Action THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: This item has been scheduled for the City Council in order to update the Council and public on efforts to retain and enhance library services for the Lake Elmo conununity. BACKGROUND INFORMATION & STAFF REPORT; On July 19th, 2011, the Lake Elmo City Council voted (5-0) to approve Resolution No. 2011-029, establishing a Municipal Library, and directed City staff to work with Washington County to address considerations for continued resident access to Washington County Libraries and potential contracting with Washington County for certain library services On. Thursday, July 28th, 2011, City staff met with Washington County staff to discuss the City's action (attached), review the aforementioned service considerations, and clarify issues relating to establishment of a library levy. No issues remain with respect to establishing a municipal library levy and supplanting the former County library levy; and no further City action is required. The County Board addressed the County Library Budget on August 16th, 2011 but did not provide a formai response to its request for clarification regarding both resident access to County libraries and contracting for library services. Prior to these actions, several formal meetings and informal discussions among City and County officials have led to an understanding that long-term provision of County library services in Lake Elmo is not viable, given both County budgetary considerations and County -wide consolidation of services to address identified efficiencies, economies of scale and customer preferences. -- page City Council Meeting Update Re: Library Service Considerations September 6th, 201 1 Other historical markers include: Regular Agenda Item i 15 & 16 o On June 29th, 2010, the City Council adopted Resolution No. 2010-031 establishing a Public Library System, authorizing a Library Levy, and establishing a Public Library Board for the City of Lake Elmo, However, this Resolution could be dissolved by action of the City Council, if sufficient progress was made in discussions directed at "maintaining and improving existing library services or transferring library services from the County to the City . ." o On August 17th, 2010, the City Council approved Resolution 20l 0-041 "staying establishment of a Public Library System, authorizing a Library Levy, and Establishing a Public Library Board for the City of Lake Elmo," pending outcome of further discussions with the County, o In May 2011, the City Council directed City staff to explore the feasibility of the City undertaking library service provision, within some form of continued affiliation or association with Washington County, Since that time, City staff has also engaged the assistance of the Friends of the Rosalie E. Wahl Library in exploration of alternative service models. o On July 5th, 2011, the City Council directed that County Library representatives be invited to attend an upcoming Council Workshop to further discuss this item, The County respectfully declined this invitation, pending County Board discussion of future Library services at its July 12th, 2011 Meeting and a stated desire for Lake Elmo to prepare a position statement for the County to consider. o On July 12th, the County Board received a report from Library Director Conley (attached), which outlined budget scenarios for 2012, The County Board did not take further action on this item, RECOMMENDATION: It is recommended the City Council briefly review and discuss the actions, decisions and research undertaken, to date,. Appropriate staff direction is also recommended, should the City Council wish to proceed with a specific action. In particular, three follow-on activities are noted for Council consideration: • The County has informed the City that the Rosalie A. Wahl Library would be closing, regardless of the City's decision to remain a part of the Washington County Library system; The City does have the option of rescinding its actions and remaining a part of the Washington County Library System. The only option for continuation and any library services would be to enter into a Joint Powers Agreement with Washington County for an "express library" and/or kiosk service. A couple of key points on this option: -- page 2 -- City Council Meeting September 6th, 2011 Update Re: Library Service Considerations Regular Agenda hem i 15 o The City would be asked to provide facility and staffing, as well as internet services. City policies would then apply to paid staffing and volunteers, as well as programming, etc.; o The "express library" would not be considered a part of the Washington County Library system; o The County would provide some computer access, support for a limited reading collection, check-out and pick-up services, and other related support activities; o The only reasonable City -owned facilities for such a service would be either the Arts Center building or the old Parks building. With a smaller collection, weight restrictions would most likely not be a factor; o Due to the unique nature of this facility, the County could be asked to support its location and operation to a very limited extent, should a public purpose be defined and deemed acceptable to the County; o Should. the Council wish to pursue this option further, an expedited timeline would be needed in order to take specific action by the City and County on September 13th (this will be previewed at tonight's meeting, if appropriate). An Executive Session on legal Library issues has been scheduled for tonight's Agenda to discuss some of the concerns regarding citizen access to County -owned library facilities. ATTACHMENTS: 1. City of Lake Elmo Transmittal Letter to Washington County (including Res. 2011-029) 2. City Position Paper SUGGESTED ORDER OF BUSINESS: introduction of Item & Brief Staff Report City Staff Questions from Council to Staff., ...... ........... ....„ .... „ „., Mayor & City Council Public input, if Appropriate ..... ....„..,„..„.„.„.., ..... Mayor Facilitates Discussion ...... ....... „... Mayor & City Council Recess to Executive Session ........... ....,........„...„.,.., ..... ......„,., ..... City Attorney Return to Regular Meeting - Direction or Action Mayor Facilitates -- page 3 -- CITY DF LAKE ELMO City of Lake Elno . I I 11 lo 1 1 .. • • I • ql I 3800 Laverne Avenue North • Lake Elmo, MN 55042 • www.lakeelrno.org Phone: (651) 777-5510 Honorable Gary Kriesel, Chairperson and Members of the Washington County Board of Commissioners 14949 62nd Street North P.O. Box 6 Stillwater, MN 55082-0006 • Fox: (651) 777-9615 Re: City of Lake Elmo Resolution 2011-029 Dear Mr. Kriesel: 1 would like to take this opportunity to forward to you City of Lake Elmo Resolution 2011-029, Through this Resolution., the City of Lake Elmo notices the County of the City's intent to establish a municipal library, effective January lst, 2012, unless agreement can be reached with Washington County to maintain library services in Lake Elmo under the Washington County Library system. The City of Lake Elmo is committed to continuing good faith discussion among County and City representatives, as well as appropriate representatives from other involved organizations, aimed at formulating either a mutually acceptable service arrangement for eontinuation of W ashington County Library System -provided services at the Rosalie E. Wahl Branch Library or, if necessary, establishment of a municipal public library system and development Of a mutually -satisfactory relationship with Washington County for efficient provision of library services not readily available to County citizens residing in Lake Elmo through a small, independent municipal library. The City Council of the City of Lake Elmo recognizes the legal, financial, and public policy considerations involved in this action and pledges its good faith commitment toward reaching a mutually satisfactory resolution to the current uncertainty regarding library services at the Rosalie E. Wahl Branch Library in 2012 and beyond. At a minimum, I am hopeful we can endeavor to identify a mutually -satisfactory arrangement to retain library services at the Rosalie E, Wahl Branch Library through 2012. Such agreement would allow for a more paced and comprehensive discussion regarding the future provision of library services to the City and community of Lake Elmo. ag Letter to Washington County Chair Kriesel City of Lake Elino City Council Action: Resolution July 21st, 201 The City's staff point of contact for addressing this issue is Mr, Kyle Klatt, City Planner. Mr. David Snyder, City Attorney, and Mr. Toni Bouthilet, City Finance Director, will also be assisting, as appropriate and needed, 1 thank you in advance for your attention of this Resolution. Should the situation warrent, please do not hesitate to contact me directly regarding this issue. Dean A. Johnston Mayor Attachment(s): Lake Elmo Resolution 2011-029 CC: Honorable City Council Members, City of Lake Elmo Mr. James Schug, Washington County Administrator Mr. Brace Messelt, Lake Elmo City Administrator Mr. Kyle Klatt, Lake Elmo Planning Director Mr. Dave Snyder, Lake Elmo City Attorney Mr, Tom Bouthilet, Lake Elmo City Finance Director Official File pa;2,e, 2 CITY OF 'Ain, ELMO WA.SBINGTON COUNTY MINNESOTA RESOLUTION NO. 2011-029 A RESOLUTION ESTABLISHING A PUBLIC LTBRARY SYSTEM, AUTHORIZING A LIBRARY LEVY, AND ESTABLISHING A PUBLIC LIBRARY BOARD FOR THE crry OF LAKE ELMO. WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Miimesota; and VilIEREAS, the residents of. the City currently receive library services through . Washing,ton*County, and WHEREAS, the City of Lake Elmo desires to establish and operate a City Public Library Service pursuant to Minnesota Statutes § 134,07 et seq.; and WHEREAS, it is the intention of the City of Lake Elmo to provide well manag quality library services for the residents of Lake Ehno; and WITPREAS, the City of Lake Elmo intends to set aside public .property of the City for the benefit of the Public Library Service; and WHEREAS the City Council has discussed the establishment and operation of a Public. Library Service, NOW, THEREFORE, IT IS HEREBY RESOLVElp, the City Council of the City of Lake Elmo hereby establishes a. City Public Library Service, under Minnesota Statutes § 134,07 et seq., as follows: 1) Pursuant to Minnesota Statutes § 134.09, the City Council hereby establishes a five - person Library Board, with members to be appointed by the Mayor with the approval of the City Council from among the residents of the City. The initial Library Board will have two residents of the City each appointed for a one- year term, two residents of the City each appointed for a two-year term, and one resident of the City appointed for a three-year term. Not more than one council member shall at any time be a member ofthe Library Board. 3) Said appointments will be effective on January I, 2012, or a date to be determined by the City Council, 4) Following the initial appointment of the Library Board, all terms Will he for three years, commencing on January 1 of the year the term begins, with Library Board members allowed to serve no more than three consecutive three-year terms. 5) The City Council will appoint an interim library director with the authority to organize and manage the Public Library System until a library director is appointed by the Library Board. The Library Board shall appoint a qualified library director and other staff, as necessary, establish, the compensation of employees, and remove any of them for cause. 6) The City Council will levy an annual tax upon all taxable property within the City for the support of the library and will place such money in a designated Library Fund. 7) Pursuant to Minnesota Statutes § 134.11, the Library Board shall adopt bylaws and regulations for the library, and shall have exclusive control of the expenditure of all money collected for or placed to the credit of the Library Fund, of interest earned on all money collected for or placed to the credit of the Library Fund, of the construction of library buildings, and of the grounds, rooms, and buildings provided for library purposes. 8) The City shall set aside certain public. property to be further specified by subsequent resolution for the benefit of the Public Library Service. With the approval of the council, the Library Board may erect a library building thereon. 9) The City Council may create a citizens' committee, to be comprised of residents from the City of Lake Elmo, to advise the City Council and the Library Board on issues of public concern related to the City of Lake Elmo Public Library Service. Notwithstanding the foregoing), subsequent to date of this Resolution, the City will continue good faith discussions with Washington County for the purposes of maintaining and improving existing library services through continuation of existing Washington County Library System services or through the transfer of library serv-ices from the County to the City, subsequent affiliation, association or collaboration with Washington County, and adjustment of special levy limits therefore in accordance with Minnesota Statutes § 275.72, Passed and duly adopted this 19th day of July 2011 bythe,4y Council Minnesota. ATTEST: Bruce Messeh, City Dean A. Johnston, Mayor • or Lake Ebrio 1/41 lc ECKBERGAtfik, LAMMERS rAi ATTORNEYS AI LAW Writer's Direct Dial: (651) 351-2134 Writer's Ermail: ksandstrotn@Ackberglatnitters.com August 19, 2011 Peter J. Orput, Esq. Washington County Attorney's Office 15015 62nd Street North Stillwater, MN 55082 Re: Lalce Elmo Library Services Our File No.: 22702-19839 Dear Mr, Orput: R E c EVED AUG zz All CITY* OF LAKE ELMO Stillwater Office: 1809 Northwestern Avenue Stillwater, Minnesota 55082 (651) 439-2878 Fax (651) 439-2923 Hudson Office: 430 Second Street Hudson, Wisconsin 54016 (715) 386-3733 Fax (715) 386-6456 wwweckberglammers.com As you may know, the City of Lake Elmo is considering establishing its own city library in light of an apparent desire by Washington County to eliminate services being provided at the Rosalie E. Wahl branch of the Washington County Library System located in Lake Elmo, This library branch has served the community for many decades. Lake Elmo has invited, and continues to invite, discussion with the county about alternatives, including alternatives involving financial or personnel contributions by Lake Elmo to bolster this library or at least maintain service there. Pursuant to Mion. Stat. § 134.07, Lake Elmo's establishment of and levy of taxes for its own city library will displace the County's tax upon citizens of Lake Elmo for the County library system. As a result, there has been some suggestion that the County will, in turn, attempt to limit the citizens of Lake Elmo from utilizing the County Library system. Presently, the Washington County Library provides access to all persons, regardless of their place of residence. This includes Minnesota residents from outside Washington County, and residents of Wisconsin. A visitor from Moorhead, Minnesota, for example, may use these libraries as may an inhabitant of Madison, Wisconsin. Similarly access is provided to residents of Stillwater and. Bayport based upon cooperative agreements with those cities even though they have their own private libraries and are outside the County Library System. Given the broad policy of allowing such access, we anticipate that there is no assertion that Lake Elmo residents would be excluded from the county library system. If this is not accurate, however, then we would like to review the legal basis upon which the County asserts, if any, the ability to exclude Lake Elmo residents from use of the County Library system or if it asserts that it will, or may, exclude them at all. We would appreciate your advising as to whether or not the county claims that there is an intention to do this and, if so, what legal basis purportedly allows such disparate handling. ECKWERG, LAMMERS, BRIG05, WOLPF G VIERLING, PI -LP Family Law / Divorce • Business and Commercial Law • Criminal Law Personal Injury Wrongful Death Estate Planning / Probate • Real Estate • Land Use Law • Mediation Municipal Law • Civil Litigation Peter J. Orput; Esq. 1 August 19, 2011 Page 2 of 2 Pursuant to cooperative agreements with the cities of Stillwater and Bayport, those residents are permitted to use the County library system (including interlibrary book loans, research, participation in MELSA, ete.) for payment from those cities on the order of $1.00-3.00 per resident, which appears to represent the approximate actual cost incurred by the County for providing such services, Moreover, in the interest of orderly planning and communication, Lake Elmo has inquired with County Administration as to whether Lake Elmo will be provided a cooperative agreement with the County, similar to those in place with Stillwater and Bayport, allowing that Lake Elmo residents be permitted to utilize the County library system for payment at cost on the order of $1.00-3.00 per capita per year. Elsewhere, apparently, there has been a suggested disinclination to provide such an agreement to Lake Elmo, and instead demand a charge of upwards of $60.00 per user, While your office may not be engaged in handling the details of that arrangement, we would welcome your sharing with us the legal basis that would support that disparate charge, or if it is planned at all. As noted, I recognize that your office may not be handling the policy issues which are being evaluated by and discussed between the County and the City but we would like to review the legal frarneWork with you in this context. We look forward to receiving your comments on the foregoing issues or discussing them with you informally. Thank you. Sincerely, Kevin S. Sandstrom DK S/kss cc: Bruce Messelt, City Administrator David K. Snyder, Esq. CITY OF LAKE ELMO MINNESOTA 2012 BUDGET CITY OF LAKE ELMO 2012 BUDGET TABLE OF CONTENTS INTRODUCTORY SECTION PAGE 1-1 TO 1-8 INTRODUCTION........- .... ...... ..... ... ..... .. ..... . ..... .. ..... .- ..... .. ......... .......-- ......... ... 1-1 PRINCIPAL CITY OFFICIALS ....... ....... .............. ........ ........ 1-2 BUDGET SUMMARY 1-3 PROPERTY TAXES SUMMARY 1-4 II. GENERAL FUND 2-1 TO 2-58 GENERAL FUND SUMMARY 2-1 GENERAL FUND REVENUES.......- .... .. ........... ..... ..... ......... .......... .......- ...... 2-4 GENERAL FUND EXPENDITURES.-- .................... ... ..... _ ............... .. ...... ...---2-6 GENERALGOVERNMENT ........... ............... ...... ......... ....... ......................... 2-8 PUBLICSAFETY.-- ....... .. ..... .. ....... . ..... .......- .............. . ...... ............. ..... .. ......... 2-24 PUBLICWORKS.................. ...... . ...... . ...... ....-. ....... .... ..... . ..... .......-....... ...... -2-40 CULTURE & RECREATION....- ..... .................--- ....... - ........... ........-- 2-52 COMPENSATION ADJUSTMENT... ..... . ..... - ..... ----....... .......... ......... .... 2-54 OTHER FINANCING USES-- ...... „ ............... ....-.......- ..... . ........... . ..... -..... 2-56 III. SPECIAL REVENUE FUNDS 3-1 TO 3-10 SPECIAL REVENUE FUNDS SUMMARY .................................................... 3-1 DEVELOPMENT FUND., 3-4 FALLFESTIVAL. ....... Vili•IME.,..."111•111•••••Vtna•gn,,014,0”..11,111 ..... 1.1“14,1.“11•1.111.1t1.1.0.110,..••• ....... 3-6 LIBRARY-- .......... —. ....... 111.1“..1111 ....... sYY ..... /i/i ..... .114.E..matiti ....... as ..... .1.111.1.1111".” ...... 11.•••••••1 3-8 IV. DEBT SERVICE FUNDS 4-1 TO 4-20 DEBT SERVICE FUNDS SUMMARY....-........... ..... ... ............. ............... ....... ........4-1 2002 G.O. IMPROVEMENT BONDS.. ... 4-4 2004 G.O. CAPITAL IMPROVEMENT PLAN BONDS.... ..... .. ..... .-.... ..... .. ....... .....4-6 2006 G.O. EQUIPMENT CERTIFICATES OF INDEBTEDNESS-- ...... .. ....... -4-8 2009A G.O. REFUNDING BONDS(2001)........................................................ 4-10 20098 G.O. IMPROVEMENT BONDS. ... 4-12 2010A G.O. IMPROVEMENT BONDS.......-..-......... ....... ......-....... ........... . 4-14 2010B G.O. CAPITAL IMPROVEMENT PLAN CROSSOVER REFUNDING BONDS(2004).............................................. 4-16 2011A G.O. IMPROVEMENT BONDS.-........... ...... ......-.-... ..... . ...... ............ 4-18 V. CAPITAL PROJECTS FUNDS 5-1 TO 5-26 CAPITAL PROJECTS FUNDS SUMMARY.............._ ... ...... ......... 5-1 PARK DEDICATION..-........ ..... ...... ......-...... ..... ..... .............. 5-4 INFRASTRUCTURE RESERVE5-6 CAPITAL ACQUISITIONS ................................... . 5-8 CITY FACILITIES5-10 VILLAGE... ........................................................................................ 5-12 MANNING AVENUE/HIGHWAY 365-14 2009 STREET IMPROVEMENTS.............. ....... ........—... ...... ............. ..... 5-18 TABLYN PARK ENTRANCE..—.......... ...... ...........- ..... ...... .......... ..... ..... 5-18 2010 STREET IMPROVEMENTS ...............5-20 2011 STREET IMPROVEMENTS........................................................................ 5-22 2012 STREET IMPROVEMENTS........................................................................ 5-24 VI. ENTERPRISE FUNDS 6-1 TO 6-16 ENTERPRISE FUNDS SUMMARY .... 6-1 WATER..-. ..... ............... ...... — .... ... ..... ..... . ...... ..... ...... ...... ......... 6-4 SEWER_..._ ...... ..............................................,...................,.... 6-8 SURFACE WATER. —......... ....... ....... ....—._... ..... ............... . ..... ......... —.8-12 VII. INTERNAL SERVICE FUNDS 7-1 TO 7-10 INTERNAL SERVICE FUNDS SUMMARY.... ...... .............. ....... ........ ----......... 7-1 RADIO REPLACEMENT......... ....... ...... ...... ....... ...—_-„ ....... ...... 7-4 INFORMATION TECHNOLOGY (IT) REPLACEMENT .................................. 7-6 FURNITURE, FIXTURES, AND EQUIPMENT (FFE) REPLACEMENT.. ..... ......... 7-8 VIII. CAPITAL IMPROVEMENT PLAN 8-1 TO 8-8 CAPITAL IMPROVEMENT PLAN 2012 to 2016, ...................................................8.1 IX. GLOSSARY OF TERMS 9-1 TO 9-6 GLOSSARYOF TERMS......................... ....... ............ ..... ........... ...... „....... 9-1 X. APPENDIXES 10-1 TO 10-4 1-- PERSONNEL COMPENSATION DISTRIBUTION...........................................10-1 ii INTRODUCTION December 6, 2011 To Mayor, Councilmembers, and Citizens: The City of Lake Elmo's 2012 budget is a comprehensive document designed to provide information on all of the city's funds for the city council and for the public. The budget provides funding to continue the same level of service during a time of limited financial resources. The 2012 budgeting process began with the staff being provided general direction on managing expenditures given the financial challenges for 2012, including the significantly reduced revenue due to the stagnant housing market and the renewed restriction on the city's property tax levy set by the State of Minnesota. The staff submitted budgets that were reviewed by the City Administrator and finance department and adapted to meet the revenue constraints anticipated for the coming year. Again, the priority was on maintaining current service levels. The budget information was presented at various council workshops over the course of the summer and fall. The preliminary general fund budget and levy were adopted in September 2011 with final adoption in December 2011. The 2012 to 2016 capital improvement planning (CIP) process began in November 2011 with department heads submitting requests for capital projects and equipment for future years. These requests required a justification as part of their submission. The CIP planning process includes: o A review of the public works and fire equipment requests by the Maintenance Advisory Committee for necessity, reasonableness, and priority prior to including these in the five year CIP. o A plan with financing options to present to the city council for financing street improvement projects over the coming five years to be able to continue with the city's street improvement program within the five year CIP. o Recommendations from the park commission for future park and trail projects. o Review of the CIP by the planning commission for consistency with the comprehensive land use plan. o Review and adoption by the city council. This budget document and the budget process will continue to be expanded upon and refined during the coming years. Sincerely, Craig Dawson Craig Dawson Interim City Administrator 1-1 City of Lake Elmo 3800 LaVerne Avenue Lake Elmo, Minnesota 55042 Phone: 651-777-5510 Fax: 651-777-9615 Web: www.lakeelmo,orq CITY OFFICIALS Dean Johnston, Mayor Brett Emmons, Councilmember Nicole Park, Councilmember Mike Pearson, Councilmember Anne Smith, Councilmember CITY STAFF * Craig Dawson, Interim City Administrator Sharon Lumby, City Clerk Carole Luczak, Program Assistant Carol Kriegler, Project Assistant Kyle Klatt, Planning Director Karl Horning, Acting Building Official Joe Rigdon, Interim Finance Director Greg Malmquist, Fire Chief Mike Bouthilet, Public Works Superintendent Rick Gustafson, Public Works Operator Jim Sachs, Public Works Operator Jamie Colemer, Public Works Operator Mark Duddeck, Public Works Operator egular city staff (does not include seasonal employees or firefighters) THIS PAGE INTENTIONALLY BLANK GENERAL FUND SUMMARY PURPOSE: The general fund (a type of governmental fund) is the chief operating fund of the city and is used to account for all financial resources except those required to be accounted for in another fund. Activities accounted for in the general fund include general government, public safety, public works, and culture and recreation. An annual appropriated budget is adopted during the year for the city's general fund. BASIS OF ACCOUNTING & BUDGETING: The measurement focus for the general fund is on a current financial resources basis, where the aim of a set of financial statements is to report the near -term (current) inflows, outflows, and balances of expendable financial resources. The fund balance is considered a measure of expendable resources. The general fund uses the modified accrual basis of accounting, under which revenues are not recognized until they are measurable and available, and expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. FUND HIGHLIGHTS: Overall 2012 general fund expenditures and transfers out are budgeted at $2,900,986, or a 0.6% decrease from the 2011 general fund budget. The 2012 general fund budget is considered "balanced", with overall general fund budgeted revenues also at $2,900,986, or a 0.6% decrease. The general fund levy of $2,442,903 for 2012 is 1.7% lower than the 2011 general fund levy of $2,484,903. 2-1 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year•to•Date Preliminary t0 2012 Description Budget Actual Budget (07/31/11) Budget Change GENERAL FUND SUMMARY Revenues by Classification Property Taxes/FranchiseFees $2,427,971 $2,407,152 $2,493,485 $1,299,069 $2,488,403 -0.2% Licenses and Permits $157,760 $261,449 $167,960 $141,000 $181,100 7.8% Intergovernmental $126,250 $155,293 $126,249 $112,381 $133,249 6.5% Charges for Services $7,900 $13,974 $10,400 $11,658 $10,850 4.3% Fines $52,000 $68,897 $52,000 $34,988 $63,000 1.9% Other $77,130 $85,043 $69,129 $11,637 $34,384 -50.3% Total Revenues $2,849,011 $2,991.807 $2,919,223 $1,610,733 $2,900,986 •0.6% Other Financing Sources Transfers In $0 $0 $0 $0 $0 NIA Total Other Financing Sources $0 $0 $0 $0 $0 N/A Total Revenues and Other Financing Sources $2,849,011 $2,991,807 $2,919,223 $1,610,733 $2,900,986 •0.6% Expenditures by Proararn General Government $970,020 $921,590 $972,119 $571,991 $965,182 -0,7% Public Safety $1,069,704 $1,064,174 $1,070,422 $259,078 $1,081,541 1,0% Public Works $499,333 $473,295 $501,439 $262,165 $482,749 -3.7% Culture & Recreation $191,104 $155,547 $193,243 $85,395 $183,103 -5.2% Compensation Adjustment $D $0 $0 $0 $13,411 N/A Total Expenditures $2,730,161 $2,614,607 $2,737,223 $1,178,630 $2,725,986 -0.4% Other Flnanclno Uses, Transfers Out $118,850 $126,850 $182,000 $174,000 $175,000 -3.8% Total Other Financing Uses $118,850 $126,850 $182,000 $174,000 $176,000 ($0) Total Expenditures and Other Financing Uses $2,849,011 $2,741,457 $2,919,223 $1,352,630 $2,900,986 -0.6% Nel Change in Fund Balance $0 $250,350 $0 $258,103 $0 NIA General Fund Balance Fund Balance, Beginning of Year $2,435,810 $2,435,810 $2,686,160 $2,686,160 $2,686,160 0,0% Net Change In Fund Balance $0 $250,350 $0 $258,103 $0 N/A Fund Balance, Ending of Year $2,435,810 $2,686,160 $2,666,160 $2,944,263 $2,686,160 0.0% 2-2 2012 General Fund Revenues by Classification Charges for Services Fines intergovernmental 0 .4% 4.6% Licenses and Permits 6.2% Other 1.2% Property Taxes/Franchise Fees 85.8% 2012 General Fund Expenditures by Program Compensation Culture & creation Adjustment 6.7% 0.5% Public Works 17.7% Public Safety 39.7% General Government 3 4% 2-3 GENERAL FUND REVENUES The modified accrual basis of accounting, as described in the general fund summary, is used to record general fund revenues. The city has several sources from which it derives revenue: PROPERTY TAXES/FRANCHISE FEES: Taxes applied to all taxable property within the city's boundaries are the primary revenue source for the city. This includes current and delinquent property taxes and the fiscal disparities tax, which is based on new commercial and industrial property valuation growth in the metropolitan area. The city sets its property tax levy at a level (when combined with other expected revenues) to adequately cover the general fund operating budget. Franchise fees are collected from cable television providers. LICENSES & PERMITS: Licenses and permits include revenues received from businesses and occupations for activities conducted within the city, and primarily consist of building permit and plan check fee revenues. INTERGOVERNMENTAL: These are shared revenues generally received from the state of Minnesota. LGA: Local Government Aid was established in 1971 as a form of property tax relief. The state uses a distribution formula to calculate the upcoming year's LGA and notifies each city of its share by August 1. The City's 2012 share amounts to $0. MSA: Municipal State Aid is distributed through the state's highway user distribution fund and is used for construction and maintenance of city highways and streets. Fire Aid: The city receives state aid for fire services which is passed through to the Lake Elmo firefighter's relief association. CHARGES FOR SERVICES: The city collects various administrative fees and service revenues. FINES: These are revenues received from penalties imposed for the violation of laws or regulations. OTHER: Other sources of revenue include investment income and miscellaneous reimbursements and revenues. OTHER FINANCING SOURCES: Transfers into the general fund (none scheduled for 2012). 2-4 City of Lake Elmo Budget 2012 Account Number GENERAL FUND Revenues Property Taxes/Franchlse Fees 101-000.0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31010 101-000-0000-31020 101-000-0000-31030 101-000-0000-31040 101-000-0000-31910 101-000-0000-33620 101-000-0000-33622 Description Current Ad Valorem Taxes 2008 MVHC Unallotment Recovery 2009 MVHC Unallolment Recovery 2010 MVHC Cut Recovery 2011 MVHC Cut Recovery MVHC State UnallotmentfCut Delinquent Ad Valorem Taxes Mobile Home Tax Fiscal Disparities Penalty & Interest on Taxes Gravel Tax Cable Franchise Revenue Total Property Taxes/Franchise Fees Licenses and Permits 101-000-0000-32110 101-000-0000-32180 101-000-0000-32181 101-000-0000-32183 101-000-0000-32184 101-000-0000-32210 101-000-0000-32220 101-000-0000-32230 101-000-0000-32231 101-000-0000-32240 101-000-0000-32250 101-000-0000-32260 101-000-0000-34104 Liquor License Wasleheuler License General Contractor License Heating Contractor License Blacktopping Contractor License Building Permits Healing Permlls Plumbing Permits Sewer Permits Animal License Utility Permlls Burning Permit Plan Check Fees Total Licenses and Permits Intergovernmental 101-000-0000-33402 101-000-0000-33418 101-000-0000-33420 101-000-0000-33422 101-000-0000-33426 101-000-0000-33621 Total Intergovernmental Charges for Services 101-000-0000-34103 101-000-0000-34105 101-000-0000-34107 101-000-0000-34109 101-000-0000-34111 Homestead Credit Ald MSA - Maintenance State Fire Ald PERA Ald Miscellaneous State Grants Recycling Grant Zoning & Subdivision Fees Sale of Copies, Books, Maps Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Fines 101-000-0000-35100 Fines Total Fines Other 101-000-0000-36200 101-000-0000-36210 101-000-0000-36230 Miscellaneous Revenue Interest Earnings Donations Total Other Total Revenues Other Financing Sources 101-000-0000-39200 Transfer In Total Other Financing Sources Total Revenues and Other Financing Sources 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date 1071311111 2012 Preliminary Budget $2,360,790 $2,122,403 $2,409,867 $1,169,260 $2,442,903 $19,365 $0 $0 $0 $0 $35,475 $0 $0 $0 $0 $0 $0 $37,518 $0 $0 $0 $0 $37,018 $0 $0 ($33,759) $0 ($37,518) $0 $0 $0 $65,911 $0 $6,917 $0 $8,000 $8,596 $8,000 $2,501 $8,000 $0 $169,645 $0 $81,205 $0 $0 $4,790 $0 ($526) $0 $3,100 $439 $3,100 $818 $1,000 $35,000 $35,367 $35,000 $38.894 $36,500 $2.427,971 $2,407,152 $2.493.485 $1,299,069 $2,488,403 $7,200 $9,875 $7,200 $1,725 $8,000 $1,000 $230 $1,000 $0 $200 $1,800 $4,925 $2,000 $1,725 $2,000 $200 $0 $100 $0 $50 $60 $0 $60 $0 $50 $100,000 $153,444 $110,000 $88,166 $115,000 $3,000 $10,465 $3,000 $6,460 $6,000 $3,000 $6,591 $3,000 $4,191 $3,500 $500 $561 $500 $0 $300 $2,000 $3,073 $2,100 $1,661 $2,000 $6,000 $14,217 $6,000 $2,863 $5,000 $1,000 $1,490 $1,000 $915 $1,000 $32,000 $56,579 532.000 $33,294 $38,000 $157.760 $261,449 $167.960 $141,000 $181,100 $0 $7,022 $0 $0 $0 $68,500 $77,347 $68,500 $83,018 $75,000 940,000 $36,153 $40,000 $3,000 $40,000 $2,750 $2,749 $2,749 $1,375 $2,749 $0 $16,434 $0 $9,400 $0 $15,000 515,588 $15,000 $15,588 $15,500 $126,250 $155.293 $126,249 $112,381 $133,249 $1,000 $7,480 $4,000 56.950 $5,500 $300 $81 $200 $103 $150 $200 $630 $200 $190 $200 $4,000 83,425 $4,000 $3,058 $3,000 $2,400 82,358 $2,000 $1,357 $2,090 $7,900 $13,974 $10,400 $11,658 $10,850 $52,000 368,897 $52,000 $34,988 $53,000 $52,000 $68,897 $52,000 $34.988 $53,000 $17,130 $17,311 $11,129 $2,137 $6,384 $60,000 $59,710 $50,000 $0 820,000 $0 $8,022 $8,000 59,500 $8,000 $77,130 $85,043 $69,129 $11,637 $34,384 $2,849,011 $2,991,807 $2,919,223 $1,610,733 $2,900,986 $0 $0 $0 $0 $0 30 $0 $0 $0 $0 $2.849,011 $2,991,807 52,919.223 $1,610,733 $2,900,986 2011 to 2012 Change 1.4% N/A WA -100.0% -100.o% N/A N/A 0.0% N/A N/A -67.7% 4.3% 11.1% -80.0,Y. 0.0% -50.0% -16.7% 4.5% 100.0% 16.7% -40.0% -4,8% -16.7% 0.0% 18.8% 7.8%, NIA 9.5% 0.0% 0.0% WA 3.3% 5.5% 37,5% -25.0°,4 0.0% -25,0% 0.0% 4,3./9 1.9% 1.9"4, -42.6% -60.0% 0.0% -50.3%, -0.6%. N/A NIA -0.6% 2-5 GENERAL FUND EXPENDITURES The modified accrual basis of accounting, as described in the general fund summary, is used to record general fund expenditures. The city expends its general operating budget in the following general activities: GENERAL GOVERNMENT: This category includes the general costs for administration of city government. Subdivisions include: Mayor & Council Administration Elections Communications Finance Planning & Zoning Engineering Services City Hall PUBLIC SAFETY: These expenditures are for the protection of the general public, including police and fire protection, building inspection, and costs for prosecutions. Subdivisions include: Police Prosecution Fire Fire Relief Building Inspection Emergency Communications Animal Control PUBLIC WORKS: This department maintains the city public works, including buildings, grounds, and streets. Subdivisions include: Public Works Streets Ice and Snow Removal Street Lighting Recycling Tree Program CULTURE & RECREATION: This department maintains the city parks and park buildings. The lone subdivision is: Parks & Recreation COMPENSATION ADJUSTMENT: These expenditures are for employee compensation increases and may be allocated to other departments. TRANSFERS OUT: Transfers are scheduled from the general fund to various other city funds. 2-6 City of Lake Elmo Budget 2012 Department Number Description GENERAL FUND Expenditures by Proaram & Department General Government 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (071311111 Budget Change 1110 Mayor & Council $33,992 $34,894 $33,992 $15,255 $35,392 4.1% 1320 Administration $469,515 $433,531 $474,298 $296,685 $470,410 -0.8% 1410 Elections $11,950 $9,748 $1,350 $940 $11,950 785.214 1450 Communications $55,317 $51,676 $58,263 $21,143 $57,676 -1.0% 1520 Finance $105,876 $122,006 $108,061 $89,925 $107,917 -0,114 1910 Planning & Zoning $182,620 $176,024 $186,680 $98,650 $172,037 -7.8% 1930 Engineering Services $70,000 $57,927 $70,000 $29,164 $70,000 0.0% 1940 Cliy Hall $40,750 $35.785 $39,475 $20,230 839,800 0.814. Total General Government $970,020 $921,590 $972,119 $571,991 $965,182 -0.7%. Public Safely 2100 Police $474,935 $481,243 $483,765 $0 $493,000 1.9% 2150 Prosecution $51,000 $48,549 $51,000 $23,199 $51,000 0.0% 2220 Flre $377,855 $349,764 8375,704 $179,105 $388,300 3.4% 2250 Fire Relief $57,864 $55,081 $47,175 $0 $40,000 -15.2% 2400 Building Inspection $95,200 $111,744 $97,428 $50,587 $95,541 -1.9% 2500 Emergency Communications $0 $6,798 $2,500 $5,260 $6,000 140.0% 2700 Animal Control $12,850 $10,997 $12,850 $937 $7,700 -40.1% Total Public Safety $1,069,704 $1,064,174 $1,070,422 $269,078 $1,081,541 1.0% Public Works 3100 Public Works $306,333 $252,687 8297.939 $185,872 $287,249 -3.6% 3120 Streets $80,500 $58,568 $78,000 $28,261 $72,000 -7.7% 3125 Ice & Snow Removal $63,500 $115,833 $76,000 $42,688 $81,000 6.6% 3160 Street Lighting $24,000 $23,405 $24,000 $16,890 $24,500 2,1% 3200 Recycling $15,000 $7,137 $15,000 $1,329 $13,000 -13.394 3250 Tree Program $10,000 $15,665 $10,500 $7,145 $5,000 -52.4% Total Public Works $499,333 $473,295 $501,439 $262,165 $482,749 Culture & Recreation 5200 Parks & Recrealion $191.104 $155,547 $193,243 $85,395 $183,103 -5.2%. Total Culture & Recreation $191.104 $155,547 $193,243 $85,395 $183.103 Compensation Adjustment 9000 Compensation Adjustment $0 $0 $0 $0 $13,411 N/A Total Compensation Adjustment • $0 $0 $0 $0 $13,411 N/A Total Expenditures $2,730,161 $2,614,607 $2,737,223 $1,178,630 $2,725,986 -0.4% Other Flnanclno Uses Transfers Out $118,850 $126.850 $182,000 $174,000 $175,000 Total Other Financing Uses $118,850 $126,850 $182,000 $174.000 $175,000 Total Expenditures and Olher Financing Uses $2,849,011 $2,741,457 $2,919,223 $1,352,630 $2,900,986 -0.6% Expenditures by Classification Personnel Services $1,171,776 $1,051,984 $1,175,324 $606.917 $1,189,271 1.2% Supplies $181,400 $177,297 8188.300 $78,250 $178,350 -5.3% Other Services and Charges $1,376,985 $1.385,326 $1,373,599 $493,462 $1,358,365 -1.1% Capital Oullay $0 $0 $0 $0 $0 NIA Total Expenditures $2,730,161 $2,614,607 $2,737,223 $1,178,630 $2,725,986 -0.4% Transfers Out $118,850 $126,850 $182,000 $174,000 $175,000 -3.814 Total Expenditures and Other Financing Uses $2,849,011 $2,741,457 $2,919,223 $1,352,630 $2,900,986 -0.6% 2-7 MAYOR & COUNCIL 0 BUDGETARY OBJECTIVE: The city council is the legislative branch of city government and is responsible for the establishment of policies and the adoption of local laws. It appoints the city administrator and members of various advisory commissions. The city operates under Minnesota Statute -Chapter 412 (the Plan A form of government), which gives the council responsibility for policy decisions and legislative activity, but delegates the administrative duties to the city administrator. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Part -Time Salaries (41030) This item includes the part-time salaries for the mayor and four council members. Dues & Subscriptions (44330) Includes expenditures for memberships and dues, including the League of Minnesota Cities (LMC), Metro Cities, Minnesota Mayor's Association, and the Association of Metropolitan Municipalities. Conferences & Training (44370) Training and conferences including the newly elected officials League of Minnesota Cities (LMC) conference, the annual LMC conference, and other training opportunities for city leaders. 2-8 City of Lake Elmo Budget 2012 Account Number Description 1110 Mayor & Council Personnel Services 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31/11) Budget Change 101-410-1110-41030 Part-time Salaries $18,435 $16,435 $16,435 $8,218 $16,435 OM% 101-410-1110-41220 r101'. Contributions $1,019 $1,019 $1,019 $509 $1,019 0.0% 101-410-1110-41230 Medicare Contributions $238 $238 $238 $119 $238 0.0°/,,, Total Personnel Services $17,692 $17,692 $17,692 $8,846 $17,692 0.0°/0, Other Services and Charges 101-410-1110-43310 Mileage $1,000 $479 $1,000 $0 $1,000 0.0% 101-410-1110-44300 Miscellaneous $2,000 $3,103 $2,000 $743 $2,000 0.0°A. 101-410-1110-44330 Dues & Subscriptions $9,800 $11,584 $9,800 $3,813 $11,200 14.3% 101-410-1110-44370 Conferences & Training $3,500 $2,036 $3,600 $1,853 $3,500 0.0% Total Other Services and Charges $16,300 $17,201 $16,300 $6,408 $17,700 8.6`Yo 1110 Total Mayor & Council $33,992 $34,694 $33,992 $15,255 $35,392 2-9 ADMINISTRATION (1320) BUDGETARY OBJECTIVE: The administration department administers city government within the guidelines and policies established by the city council, while advising the council on policy matters. It includes general expenditures associated with employees who manage the day to day operations of administration including answering questions, issuing dog licenses, responding to questions about city business, taking meeting minutes, organizing and printing agenda information, and a variety of activities. It also covers civil legal matters, the city's assessor, and various insurance costs. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Office Supplies (42000) This represents administrative office and other supply expend itures. Legal Services (43040) Contracted expenditures for the provision of civil legal services for the city. Assessing Services (43100) Contracted expenditures for the provision of assessing services for the city. Postage (43220) General office and administrative postage for mailings. Mileage (43310) Reimbursement of administration employee mileage costs. Insurance (43610) The premiums for municipal liability, property, crime, and public employee (administrative) bonds are included here. Dues & Subscriptions (44330) Includes expenditures for administrative memberships and dues. Conferences & Training (44370) Expenditures for conferences & schools, meetings, and training are included here. 2-10 City of Lake Elmo Budget 2012 Account Number 1320 Personnel Services 101-410-1320-41010 101-410-1320-41210 101-410-1320-41215 101-410-1320-41220 101-410-1320-41230 101-410-1320-41300 101-410-1320-41420 101-410-1320-41510 Description Administration Full-timo Salaries PERA Contributions ICMA Employer Contribution FICA Contributions Medicare Contributions Health/Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 101-410-1320-42000 Office Supplies 101-410-1320-42030 Printed Forms Total Supplies Olher Services and Charges 101-410-1320-43040 101-410-1320-43100 101-410-1320-43220 101-410-1320-43310 101-410-1320-43810 101-41D-1320-44300 101-410-1320-44330 101-410-1320-44370 101-410-1320-44380 Legal Services Assessing Services Postage Mileage Insurance Miscellaneous Dues & Subscriptions Conferences & Training Staff Development Total Other Services and Charges 1320 Total Administration 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget $220,753 6210,622 $221,094 $118,994 $220,671 $15,453 $7,822 $8,634 $4,510 $8,617 $0 $6,797 $7,395 $4,117 $7,382 $13,687 $12,863 $13,708 $7,173 $13,682 $3,201 $3,006 $3,206 $1,678 $3,200 $36,660 $30,374 $38,682 $19,492 $33,548 $0 $5,216 $0 $7,148 $0 $1,741 61.998 $2,579 $2,141 $2,310 $291,515 $278,604 $295,298 $165,262 $289,410 $8,000 $3,679 $7,600 $2,154 88,000 $0 $1,050 $1,000 $0 $1,000 $8,000 $4.729 68,500 $2,154 $7,000 $60,000 $55,739 $60,000 $67,142 $65,000 $45,500 $43,587 $45,500 $19,384 $46,000 $7,000 63,746 $7,500 $2,685 $6,500 $3,500 $1,766 63,500 $1,055 $3,000 $39,500 $38,563 $39,500 $34,381 $39,500 Kam $1,426 $6,000 $12,652 $6,000 $4,000 $2,480 $4,000 $1,516 $3,500 63,500 $2,766 $3,500 $466 $3,500 $1,000 $125 $1,000 $0 Six() $170,000 $150,198 $170,500 $129,279 $174,000 2011 to 2012 Change -0.2% -0,2% -0.2% -0.2% -0.2% -13.3% N/A -10.4% -2.0% -20.0% 0.0% -17.6% 8.3% 1.1% -13.3% -14.3% 0.0% 0.0% -12.5% 0.0% 0.0% 2.1% $469,515 $433,531 $474,298 $296,685 6470,410 -0.8% 2-11 ELECTIONS BUDGETARY OBJECTIVE: The elections department provides elections services including establishing polling places, hiring election judges, conducting elections, and tabulating ballots. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Part -Time Salaries (41030) This line item varies with whether there is a local election or a general election. In 2012, an election is projected. 2-12 City of Lake Elmo Budget 2012 Account Number 1410 Personnel Services Elections Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change 101-410-1410-41030 Pal -time Salaries $10,000 $7,836 $0 $0 $10,000 N/A 101-41D-1410-41220 FICA Contributions $0 $0 $0 $0 $0 N/A 101-410-1410-41230 Medicare Contributions $0 $0 $0 $0 $0 NIA Total Personnel Services $10,000 $7,836 $0 $0 $10,000 NIA Supplies 101-410-1410-42000 Office Supplies $250 $56 $0 $0 $250 N/A 101-410-1410-42030 Printed Forms $350 $0 $0 $0 $350 NIA Tolal Supplies $600 $56 $0 $0 $600 NIA Other Services and Charges 101-410-1410-44300 Miscellaneous $1,350 $1,857 $1,350 $940 01,350 0,0% Total Other Services and Charges $1,350 $1,857 $1,350 $940 $1,350 0.0% Carob' Outlay 101-410-1410-45800 Other Equipment $0 $0 $0 $0 $0 NIA Total Capital Outlay $0 $0 $0 $0 $0 NIA. 1410 Total Elections $11,950 $9,748 $1,350 $940 $11,950 785.2% 2-13 BUDGETARY OBJECTIVE: The communications department is responsible for informing city residents of municipal activities and operations through the provision of electronic, video, and print communication services. This includes public notices, city newsletters, web access, and cable television broadcasts. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Newsletter (43090) The city publishes a newsletter for city residents and may send out miscellaneous communications during the year. Information TechnoloavlWeb (43180) Expenditures for the maintenance of the city's information technology, including outsourced web access, hardware support, and software support. Public Notices (43510) Costs associated with public notices of municipal meetings and affairs. Cable Operation (43620) Expenditures related to cable television broadcasts of municipal meetings. 2-14 City of Lake Elmo Budget 2012 Account Number Description 1450 Communications Personnel Services 101-410-1450-41010 101-410-1450-41210 101-410-1450-41220 101-410-1450-41230 101-410-1450-41300 101-410-1450-41510 Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental insurance Workers Compensation Total Personnel Services Other Services and Charges 101-410-1450-43090 Newsletter 101-410-1450-43180 information Technology/Web 101-410-1450-43510 Public Notices 101-410-1450.43620 Cable Operations 101-410-1450-44040 Repairs/Maint Eqpt Total Other Services and Charges 1450 Total Communications 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget 2011 to 2012 Change $10,920 86,110 $11,139 $2,861 $11,117 $764 $428 $808 $207 $806 $677 $379 $691 $177 $689 $158 $89 $162 $41 $161 $0 $0 $0 $0 $0 N/A $398 $457 $563 $467 $503 -10.7% $12,917 $7,462 $13,383 $3,755 $13,276 $5,400 $5,113 $5,400 $1,912 $5,400 0.0% $29,000 $31,040 831,500 $12,150 $31,500 0.0% $4,000 $1,239 $4,00D $1,507 $3,500 $4,000 $3,890 $4,000 $1,819 $4,000 0.0% $0 $2,932 $0 $0 $0 14/& $42,400 $44,214 $44,900 $17,388 $44,400 -1.1% $55,317 $51,676 $58,263 $21,143 $57,670 -1.0% 2-15 FINANCE 520) BUDGETARY OBJECTIVE: The finance department assists with the preparation of the city's annual budget and administers the budget throughout the year. Other responsibilities include management of the city's accounting, investments, and insurance coverage, preparing the city's annual financial statements, and general financial management services. The city's financial management services are contracted for financial oversight with a recognized public accounting and auditing firm to bring its finances into conformance with government best practices as recommended by the city's auditor. The city also contracts for financial services for processing and reporting the payroll, accounts payable, and utility billing. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution, Audit Services (43010) Annual independent financial statement audit services are included here. Contract Services (43150) Includes expenditures for financial consulting services and outsourced accounting services, including accounts payable, payroll, and utility billing. 2-16 City of Lake Elmo Budget 2012 Account Number 1520 Personnel Services Finance Description 101-410-1520-41010 Full-time Salaries 101-410-1520-41210 PERA Contributions 101-410-1520-41220 FICA Contributions 101-410-1520-01230 Medicare Contrlbutlons 101-410-1520-41300 Health/DentalInsurance 101-410-1620-01510 Workers Compensation Total Personnel Services Supplies 101-410-1520-02000 Office Supplies 101-410-152D-42030 Printed Forms Total Supplies Other Services and Charges 101-410-1520-43010 101-410.1520.43150 101-410-1520-43310 101-410-1520-44300 101-410-1520-44330 101-410-1520-44350 101-410-1520-44370 Audit Services Contract Services Mileage Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges 1520 Total Finance 2010 Budget $34,060 $2,384 $2,112 $494 $3,915 $161 $43,126 2010 Actual $34,203 $2,394 $2,107 $493 $3,827 $182 $43,205 2011 Budget $34,741 $2,519 $2,154 $504 $4,114 $279 $44,311 2011 Year -to- ate (07131/11( 2012 Preliminary Budget $19,337 $34,674 $1,402 $2,514 $1,183 $2,150 $277 $503 $2,347 $3,826 $232 $250 $24,779 $43,917 $500 $51 $500 $477 $600 $0 $0 $0 $543 $600 $500 $51 $500 $1,020 $1,000 $29,500 $32,035 $29,500 $30,000 $43,336 $30,000 $260 $0 $250 $2,000 $3,378 $3,000 $100 $0 $100 $100 $0 $100 $300 $D $300 $62,259 $78,749 $63,250 $105,876 8122,006 $108,061 $16,585 $30,000 $46,655 $30,000 $0 $100 $866 $2,500 $0 $100 $0 $0 $20 $300 $64,126 $63,000 2011 to 2012 Change -0,2% -0.2 % -0.2% -0.2 % -7.0% -10.4% -0.9 % 0.0% N/A 100.0% 1.7% 0.0% -60.0% -16.7% 0.0% -100,0% 0.0%, -0.4% $89,925 $107,917 -0.1% 2-17 I III I PLANNING & ZONING BUDGETARY OBJECTIVE: This department processes all land use, building, and development requests. In addition to performing land use and zoning code analysis/enforcement, staff assists the city council and serves as liaison to the city planning commission. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Comprehensive Planning (43020) Expenditures for contracted comprehensive planning services. Engineering Services (43030) Expenditures for contracted engineering services related to planning and zoning. Contract Services (43150) Expenditures for contracted planning and design services and miscellaneous planning review. 2-18 City of Lake Elmo Budget 2012 Account Number 1910 Personnel Services 101-410-1910-41010 101-410.1910-41210 101-410-1910-41220 101-410-1910-41230 101-410-1910-41300 101-410-1910-41510 Description Planning & Zoning Full-time Salaries PERA Conlributfons FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-410-1910-42000 Office Supplies 101-410-1910-42030 Printed Forms Total Supplies Other Services and Charges 101.410-1910.43020 101.410-1910.43030 101-410-1910.43040 101-410-1910-43150 101-410-1910-43310 101410.1910-44300 101-410-1910-44330 101.410.1910.44350 101.410-1910-44370 Comprehensive Planning Engineering Services Legal Services Contract Services Mileage Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges 1910 Total Planning & Zoning 2010 2010 Budget Actual $102,285 $7,159 $8,340 $1,483 $25,138 $485 $142,870 $2,000 $0 $2,000 $15,000 $10,000 $0 $10,000 $500 $500 $500 $250 $1,000 $37,750 $99,630 $6,814 $5,940 $1,389 $21,185 $546 $135, 703 $130 $271 $402 $527 $19,132 $13,248 $2,929 $100 $736 $495 $0 $2,752 $39,919 2011 Budget $104,312 $7,563 $6,467 $1,513 $26,487 $838 $147,180 $1,000 $0 $1,DD0 $20,000 $10,000 $0 $5,000 $500 $500 $750 $250 $1,500 $38,500 $182,620 $176,024 $186,680 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget $62,451 $104,109 $4,289 $7,548 $3,643 $6,455 $852 $1,510 $13,113 $22,566 $898 $749 $85,043 $142,937 $28 $494 $522 $750 $0 $750 $0 $10,000 $12,099 $12,000 $D $0 $45 $3,000 $0 $400 $8 $400 $515 $750 $305 $300 $115 $1,500 $13,065 $28,350 $98,650 $172,037 2011 to 2012 Change -0.2% -0.254 -0.2% -0.2% -14.8% -10.6% -2.9 % -25.0% NIA -25.0% -50.0% 20.0% NIA -40.0 % -20.0% -20.0% 0.0 % 20.0% 0.0%, -26,4% -7.8%, 2-19 ENGINEERING SERVICES BUDGETARY OBJECTIVE: The engineering department addresses concerns related to general engineering inquiries and issues. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Enaineerina Services (43030) In addition to managing the City's public infrastructure (transportation/streets, water, sanitary sewer, and storm sewer/surface water systems), the engineering department works as an extension of City staff to provide day-to-day municipal engineering services. The engineering department addresses all concerns related to general engineering inquiries and issues. The engineering department receives and addresses phone calls, City Hall counter visits, and emails from residents, agencies, City staff, and City Council. Tasks and coordination are provided for all the various City projects that require engineering support. Meetings are attended (as necessary) with residents, internal staff, agencies, developments, the Park Commission, the Planning Commission, and the City Council. City engineering standards are developed, maintained, and enforced for public infrastructure. City Ordinances are updated, reviewed, and improved as necessary. City mapping is updated, maintained, created, and distributed. Record drawings are managed and distributed upon request. Right of way permits are reviewed and managed by the engineering department. Support and assistance is provided to the building, planning, and public works departments. o This includes permit reviews, application reviews, development assistance, and maintenance support for City assets. 2-20 City of Lake Elmo Budget 2012 Account Number 1930 Description Engineering Services 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07131/11) Budget Change Other Services and Charges 101-410-1930-43030 Engineering Services $70,000 $57,927 $70,000 $29,164 $70,000 Total Other Services and Charges $70,000 $57,927 $70,000 $29,164 $70,000 0.0%, 1930 Total Engineering Services $70,000 $57,927 $70,000 $29,164 $70,000 0.0% 2-21 CITY HALL 940) BUDGETARY OBJECTIVE: The city hall department maintains the primary meeting and staff facilities. The facilities are used by several community groups, organizations, city commissions, elections, and for city council meetings. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Telephone (43210) Includes city hall and annex phone service and long distance charges. Electric Utility (43810) Includes city hall and annex electric service. Repairs/Maintenance Building (44010) Maintenance and repairs on the city hall building, annex, and grounds. Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment used with the city hall, annex, and grounds. 2-22 City of Lake Elmo Budget 2012 Account Number Description 1940 City Hall Supplies 101-410-1940-42110 Cleaning Supplies 101-410-1940-42230 Building Repair Supplies Total Supplies Other Services and Charges 101-410-1940-43210 101-410-1940-43810 101-410-1940-43840 101-410-1940-44010 101-410-1940-44040 101-410-1940-44300 Telephone Electric Utility Refuse Repairs/Mainl Contractual Bldg Repairs/Mainl Contractual Enrol Miscellaneous Total Other Services and Charges 1940 Total City Hall 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget $550 $737 8650 $362 $600 $1,000 $206 $1,000 $0 $800 81,550 $943 81,550 $362 $1,400 $8,400 $12,500 $1,300 $11,000 $5,000 $1,000 $39,200 $7,426 $8,803 $1,140 $14,718 $2,284 $870 $34,841 $40,760 $35,785 $7,125 $4,895 $12,500 $5,220 $1,300 $749 $11,000 $6,904 $5,000 $2,101 $1,000 $0 $37,925 $19,868 $8,600 $11,500 $1,300 $11,000 $5,000 $1,000 $38,400 2011 to 2012 Change 9.1% -20.0% -9.7% 20.7% -8.0% 0.0% 0.0% 0.0% 0.0% 1.3% $39,475 $20,230 $39,800 0.8% 2-23 PO BUDGETARY OBJECTIVE: This department is responsible for protecting the health and public safety of the city and its residents. Included are crime prevention activities and the investigation and enforcement of ordinances and state statutes. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Law Enforcement Contract (43150) The City of Lake Elmo contracts for police services from Washington County. Four full-time Washington County deputies are assigned to the city. 2-24 City of Lake Elmo Budget 2012 Account Number 2100 Police Description 2010 Budget 2011 2012 2011 2010 2011 Yeanto-D ate Preliminary to 2012 Actual Budget (07(31/11) Budget Change Other Services and Charges 101-420-2100.43150 Law Enforcement Contract $474,935 $481,243 ... . $483,765 $0 $493,000 1.9%, Total Other Services and Charges $474,935 $481,243 $483,765 $0 $493,000 1.9% 2100 Total Police $474,935 _ $481,243 $483,765 $0 $493,000 1 .99/o 2-25 PROSECUTION (2 50) BUDGETARY OBJECTIVE: This department handles the prosecution of legal offenders within the City of Lake Elmo, ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Attorney Criminal (43045) Contracted expenditures for the provision of prosecuting legal services for the city. 2.26 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2011 2012 2011 2010 2011 Year-to-Dato Preliminary to 2012 Actual Budget (07/31/11) Budget Change 2160 Prosecution Other Services and Charges 101-420-2150-43045 Attorney Criminal $51,000 $48,649 $51,000 $23,199 $51,D00 0.0%, Total Other Services and Charges $51,000 $48,549 $51,000 $23,199 $51,000 0.0% 215D Total Prosecution $51,000 $48,549 $51,000 $23,199 $61,000 0.0% 2-27 FIRE (2220) BUDGETARY OBJECTIVE: The fire department is a volunteer firefighting squad providing services to the City of Lake Elmo. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Part -Time Salaries (41030) Personnel costs for the volunteer firefighters are based on a three year average of 325 emergency response calls and 36 trainings/drills during the year. Fuel. Oil & Fluids (42120) Includes fuel and oil changes for firefighting vehicles. Small Tools & Equipment (42400) Includes upgrades to water/ice rescue equipment, PPV fan, medic boots and helmet mounted flashlights. Physicals (43050) Includes 19 annual physicals, 7 preplacement, 7 preplacement psychiatric, 32 annual required fit tests, and 7 hepatitus B. Radio (43230) Includes annual radio user fees and radio insurance to Wash. Cty as well as pager repair. Vehicle Insurance (43630) Premiums for firefighting vehicles. Electric Utility (43810) Includes fire building electric service. Repairs/Maintenance Building (44010) Includes general fire building maintenance and outlays for rugs. Repairs/Maintenance Equipment (44040) Includes the following: • Annual safety/service inspections including truck, pump and pump test, and 6 month inspection • Draeger SCBA's required annual inspections — 28 units • Bauer breathing air compressor required annual inspection • Ladder tests and maintenance • Fire extinguishers • Install rated doors at Station #2 Uniforms (44170) Includes uniforms for 7 new members and general replacement. 2-28 Conferences and Training (44370) Includes the following: • Firefighter I, Firefighter II, and HazMat for 7 members • First Responder for 7 members • Quarterly EMS — Regions • Quarterly Outside Instruction • Sectionals for 6 members • Line Officer Series for 10 members • Conferences including MSFCA, MSFDA, FDIC, IAFC, VCOS THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget2012 Account Number 2220 Fire Personnel Services 101-420-2220-41010 101-420-2220-41030 101-420-2220-41210 101.420.2220-41220 101-420-2220-41230 101.420.2220.41300 101.420.2220.41510 Description Full-time Salaries Part-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101.420.2220.42000 Office Supplies 101-420-2220-42060 EMS Supplies 101-420-2229.42080 Fire Prevention 101-420-2220-42120 Fuel, Oil and Fluids 101-420-2220-42400 Small Tools & Equipment Total Supplies Other Services and Charges 101-420-2220-43050 101.420.2220-43210 101.420-2220,43230 101-420-2220-43310 101-420-2220-43630 101-420-2220-43810 101-420-2220-43840 101.420-2220.44010 101-420-2220-44040 101-420-2220-44170 101-420-2220-44300 101-420-2220-44330 101.420-2220-44350 101-420-2220-44370 Physicals Telephone Radio Mileage Vehicle Insurance Electric Utility Refuse Repairs/Maint Bldg RepalrslMalnt Eqpt Uniforms Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges Capital Outlay 101-420-2220-45800 Equipment Total Capital Outlay 2220 Total Fire 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31111) 2012 Preliminary Budget 2011 to 2012 Change $63,803 $63,626 $64,701 $35,986 $64,684 0.0% $110,000 $73,895 $100,000 $28,249 $112,500 12.5% 88,869 56,736 $9,008 $5,033 $10,016 11.2% $7,106 $4,822 $6,468 $1,887 $7,344 13.5% $2,520 $1,958 $2,388 $902 $2,592 8.5% $15,855 $14,188 $16,722 $8,422 $14,322 -14.4% $10,575 $12,902 $15,892 $13,190 $15,492 -2.5% $218,528 $180,124 $215,179 $93,669 $226,950 5.5% $1,500 $906 $1,000 $27 $1,000 0.0% $1,200 $781 $1,200 $1,138 $1,200 0.0% $3,000 $2,427 $3,000 $0 $3,000 0.0% $11,500 $9,511 $10,000 $6,300 $10,800 8.0% $10,000 $9,254 $10,000 $2,825 $9,500 -5.0% $27,200 $22,879 $25,200 $10,289 $25,500 1.2% $7,550 $8,060 $9,250 $334 $9,250 0.0% $5,100 $4,156 $5,000 $1,859 $5,000 0.0% $19,920 $19,177 518,500 $11,460 $18,500 0.0% $600 $790 $600 $25 $600 OM% $15,475 $13,980 $15,476 $10,754 $14,000 -9.5% $13,900 $10,589 $12,500 $6,868 $12,500 0.0% $1,000 $502 $1,000 $330 $1,000 0.0% $10,000 $27,150 $11,000 $7,232 $11,000 OM% $26,907 $31,221 $25,000 $16,506 $26,000 0.0% $5,600 $3,584 $9,200 $1,614 88,200-10.954 $2,800 $1,968 $1,500 $1,244 $1,600 0.0% $2,200 $3,145 $3,300 $2,630 $3,300 OM% $850 $1,028 $1,000 $789 $1,000 0.0% $20,225 $21,411 $22,000 $13,602 $25,000 13.6% $132,127 $146,761 $135,325 $75,147 $135,850 0.4% $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A $377,855 $349,764 $375,704 $179,105 $388,300 3.4% 2-31 FIRE RELIEF 22 0 BUDGETARY OBJECTIVE: Each year in support Fire Relief Associations, the State of Minnesota makes a payment of state fire aid to cities with fire departments. These funds are passed through the city to the pension plan of the fire relief association. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Fire State Aid (44920) Fire aid projected to be received as a revenue by the city from the State of Minnesota and passed through as an expenditure to the Lake Elmo Fire Relief Association. City Contribution (44925) Due to shortfalls in expected fire relief net assets and state aid pass -through revenues, a required contribution of $7,175 from the city to the fire relief was calculated for 2011. For 2012, the calculated contribution is $0. 2-32 City of Lake Elmo Budget 2012 2010 Account Nuinber Description Budget 2250 Fire Relief 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget 107/31/11) Budget Change Other Services and Charges 101-420-2250-44920 Flre State Ald $40,000 $36,153 $40,000 $0 $40,000 0.0% 101-420-2250-44925 City Contribution $17,864 $18,928 $7,175 $0 $0 -100.0% Toter Other Services arxi Charges $57,864 $55,081 $47,175 $0 $40,000 -15.2%. 2250 Tolal Flre Relief $57,864 $55,081 $47,175 $0 $40,000 -15,2% 2-33 BU BUDGETARY OBJECTIVE: LDING INSPECTION (2400) This department is responsible for inspections related to building, mechanical, plumbing, and other city permits. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Fuel. Oil and Fluids (42120) Includes fuel and oil changes for building inspection vehicles. Enaineering (43030) Expenditures for utility permit contracted engineering services. 2-34 Clty of Lake Elmo Budget 2012 Account Number 2400 Personnel Services 101-420-2400-41010 101-420-2400-41210 101-420-2400-41220 101-420-2400-41230 101-420-2400-41300 101-420-2400-41510 Description Bulidlng inspection Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personner Services Supplies 101-420-2400-42000 Office Supplies 101-420-2400-42030 Printed Forms 101-420-2400-42120 Fuel, Oil and Fluids Total Supplies Other Services and Charges 101-420-2400-43030 101-420-2400-43050 101-420-2400-43060 101-420-2400-43150 101-420-2400-43210 101-420-2400-43310 101-420-2400-43630 101-420-2400-44040 101-420-2400-44170 101-420-2400-44300 101-420-240044330 101-420-2400-44350 101-420-240D-44370 Engineering Plan Review Charges Surcharge Payments Inspector Contract Services Telephone Mileage Insurance RepalrsfMaint Eqpt Uniforms Miscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges Capital Outlay 101-420-2400-45800 Equipment Total Capital Outlay 2400 Total Building inspection 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget $59,740 $59,430 $60,935 $33,016 $60,818 $4,182 84145 $4,418 $2,394 $4,409 $3,704 $3,611 $3,778 $1,992 $3,771 $886 $845 $884 $466 $682 $9,015 $7,961 $9,487 $4,987 $8,685 $2,143 $2,533 82,451 $2,034 82,188 $79,650 $78,525 881,953 $44,889 $80,851 8340 $0 $300 $199 $300 $30D $0 $300 $0 $200 $3,750 $0 $3,750 $0 $0 $4,350 $0 84,350 $199 $500 $5,000 $10,434 $5,000 $5,748 $10,000 $1,000 $0 $1,000 $0 $0 $0 $0 $0 ($1,103) $0 $1,000 $632 $1,000 $0 $1,000 $500 $307 $425 $111 $400 $260 $0 $250 $0 $100 $1,000 $903 81,000 $242 $800 $750 $365 $750 $341 $750 $300 $0 $300 $0 $0 $500 $19,843 $600 $0 $500 $200 $100 $200 876 $200 $200 $0 $20D $0 $140 $500 $635 $500 $85 $500 $11,200 $33,219 811,125 $5,499 $14,390 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 896,200 $111,744 $97,428 860,587 $95,541 2011 to 2012 Change -9.2% -0.2% -0.2% -9.6% -10.8% -1.6% 0.0% -33.3% -100.0°/0 -88.5% 100,0% -100.0% N/A 0.0% -5.9% -60.0% -20.0% 0.0% -100.0% 00% 0,0% -30.0% 0.0% 29.3% N/A N/A 2-35 EMERGENCY COMMUNICATIONS (2500) BUDGETARY OBJECTIVE: This department is responsible for emergency communications within the City of Lake Elmo. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Contract Services (43150) Contracted expenditures for Code Red services. 2-36 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31/111 Budget Charms) 2500 Emergency Communications Other Services and Charges 101-420-2500-43150 Contract Services $0 $6,798 $2.500 $5,250 $6,000 140.0`Yo Total Other Services and Charges $0 $6,798 $2.500 $5,250 $6,000 140.0% 2500 Total Emergency Communications $0 $6,798 $2.500 $5,250 $6,000 140.0% 2-37 ANIMALCONTROL (2700) BUDGETARY OBJECTIVE: This department is responsible for animal control within the City of Lake Elmo. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Contract Services (43150) Contracted expenditures for animal control services provided to the City of Lake Elmo. 2-38 City of Lake Elmo Budget 2012 Account Number Description 2700 Animal Control Supplies 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31/11) Budget Change 101-42D-2700-42030 Printed Forms $150 $0 $150 $0 $100 -33.3%, Total Supplies $150 $0 $150 $0 $100 -33.3% Other Services and Charges 101-420-2700-43150 Contract Services $12,600 $10,913 $12,800 $514 $7,500 -40.5% 101-420-2700-44300 Miscellaneous $100 883 $100 $423 $100 0.0%, Total Other Services and Charges $12,700 $10,997 $12,700 $937 $7,600 -40.2%, 2700 Total Animal Control $12,850 $10,997 $12,850 $937 $7,700 -40.1% 2-39 PUBLIC WORKS 00) BUDGETARY OBJECTIVE: This department is responsible for general public works, buildings, and related maintenance. In 2009, departments for streets, ice and snow removal, and the city's tree program were segregated from the public works department. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time & Part -Time Salaries (41010, 41030) See Appendix 1 for the personnel compensation distribution. Contract Services (43150) Expenditures for general public works, including line locates. Telephone (43210) Includes public works building phone service and long distance charges. Insurance (43630) Premiums for public works buildings, vehicles, and equipment. Electric Utilitv (43810) Includes public works building electric service. Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment used for general public works. Clean —Up Days (44380) Expenditures related to the city's annual clean-up days program. 2-40 City of Lake Elmo Budget 2012 Account Number 3100 Personnel Services 101-430-3100-41010 101-430-3100-41030 101-430-3100-41210 101-430-3100-41220 101-430-3100-41230 101-430-3100-41300 101-430-3100-41510 Description Public Works Full-time Salaries Part-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-430-3100-42000 Office Supplies 101-430-3100-42150 Shop Materials 101-430-3100-42210 Equipment Parts 101-430-3100-42230 Building Repair Supplies 101-430-3100-42400 Small Tools & Minor Equipment Total Supplies Other Services and Charges 101-430-3100-43030 101-430-3100-43150 101-430-3100-43210 101-430-3100-43230 101-430-3100-43310 101-430-3100-43630 101-430.3100-43810 101-430-3100-43840 101-430-3100-44010 101-430-3100-44030 101-430-3100-44040 101-430-3100-44170 101.430-3100-44300 101-430-3100-44330 101-430-3100-44370 101-430-3100-44380 Engineering Services Contract Services Telephone Radio Mileage Insurance Electric Utility Refuse Repairs/Maint Bldg Repairs/Maint Imp Not Bldgs Repairs/Maint Eqpt Uniforms Miscellaneous Dues & Subscriptions Conferences & Training Clean-up Days Total Other Services and Charges Capital Outlay 101-430-3100-45800 Other Equipment Total Capital Outlay 3100 Total Public Works 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07/31111) 2012 Preliminary Budget 2011 to 2012 Change $128,387 $122,788 $126,033 $09,296 $127,257 1.0% $12,573 $0 $12,824 $0 $12,573 -2.0% $9,887 $8,579 $10,067 $5,024 $10,138 0.7% $8,740 $7,270 $8,609 $4,012 $8,670 0.7% $2,044 $1,700 $2,013 $938 $2,027 0.7% $36,027 $30,039 $38,177 $18,939 $32,694 -14.4% $11,500 $13,980 $13,946 $11,376 $12,565 -9.9% $209,138 $184,356 8211,889 $109.586 $205,924 -2.7% $500 $181 $500 $0 $500 0,0% $4,000 $966 $4,000 $740 $1,800 -55.0% $0 $0 $0 $1,577 $1,800 NIA $1,000 $88 $1,000 $277 $1,000 0.0% $3,000 $1,615 $3,000 $846 $3,000 0.0% $8,500 $2,850 $8,500 $3,440 $8,100 -4.7% $0 $1,875 $1,D00 $1,161 $2,000 100,0% $13,400 $5,758 $7,500 $893 $8,000 -20.0% $7,500 $8,013 $6,375 $4,718 $8,000 25.5% $500 $0 $500 $0 $300 -40.0% $100 $0 $100 $0 $100 0,0% $15,670 $14,156 $16,670 $13,274 $14,500 -7,5% $29,500 $16,565 $26,000 $9,763 $21,000 -16,0% $1,800 $2,248 $1,800 $1,437 $2,000 11.1% $2,000 $5,627 $1,500 $1,812 $3,000 100.0% $0 $0 $0 $11,779 $500 N/A $6,000 $1,331 $6,000 $549 $4,500 -25.0% $1,875 $1,781 $1,675 $930 $1,675 0.0% $2,000 $465 $2,000 $20 $1,000 -50.0% $150 $15 $150 $60 $160 0.0% 8900 $950 $1,000 $620 $1,000 0.0% $7,500 $6,706 $7,500 $5,834 $7,500 0.0% $88,695 $65,481 $77,770 $52,848 $73,225 -5,8% $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A $306,333 $252,687 $297,939 8165,672 8287,249 -3.6% 2-41 STREETS 20 BUDGETARY OBJECTIVE: This department is responsible for repair and maintenance of the city's streets. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Fuel. Oil & Fluids (42120) Includes fuel and oil changes for all public works streets vehicles. Equipment Parts (42210) Includes equipment parts for all public works streets equipment. Street Maintenance Materials (42240) Expenditures for street maintenance materials, including asphalt for pot holes and general repairs. Sian Repair Materials (42260) Expenditures for street signs and materials, including a co-op with the City of Maplewood. Contract Services (43150) Expenditures for street work, including grading. Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment used for streets. 2-42 City of Lake Elmo Budget 2012 Account Number 3120 Supplies Streets Description 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31/11) Budget Change 101-430-3120-42120 Fuel, Oil and Fluids $32,000 $27,180 $30,000 $13,404 $28,000 -6.7% 101-430-3120-42210 Equipment Parts $8,500 $2,147 $8,500 $1,856 $7,600 -11.8% 101-430-3120-42240 Street Maintenance Materials $18,000 $5,645 $15,000 $6.191 $12,000 -2D.0% 101-430-3120-42260 Sign Repair Materials $3,000 $2,847 $3,000 $0 $3,000 0.0% Total Supplies $61,500 $37,621 $56,500 $21,452 $50,500 -10.6% Other Services and Charges 101-430-3120-43150 Contract Services $14,000 $11,327 $16,500 $2,132 $13,500 -18.2% 101-430-3120-44040 Repairs/MaInt Eqpt $5,000 $9.620 $5,000 $4,676 $8,000 60.0% Total Other Services and Charges $19,000 $20,947 $21,500 $6,809 $21,500 0.0% 3120 Total Streets $80,500 $58,568 $78,000 $28,261 $72,000 -7.7% 2-43 ICE & SNOW OVAL BUDGETARY OBJECTIVE: This department is responsible for ice and snow removal from public infrastructure. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Sand/Salt (42290) Expenditures for sand and salt supplies utilized in ice and snow removal. Contract Services (43150) Expenditures for contracted ice and snow removal. Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment used for ice and snow removal. 2-44 City of Lake Elmo Budget 2012 Account Number 2011 2012 2011 2010 2010 2011 Year -to -Date Pretiminary to 2012 Description Budget Actual Budget (07/31/111 Budget Change 3125 Ice and Snow Removal Supplies 101-430-3125-42250 Landscaping Materials $1,000 $484 $1,000 $446 $1,000 0.0% 101-430-3125-42290 Sand/Salt $50,000 $100,430 $65,000 $36,580 $70,000 7.7% Total Supplies $51,000 $100,913 $56.000 $37,026 $71,000 7.6% Other Services and Charges 101-430-3125-43150 Contract Services $10,000 $7,110 $7,500 $5,265 $7,500 0.0% 101-430-3125-44040 RepalrsfMalnt Eqpt $2,500 $7,810 $2,500 $387 $2,500 0.0% Total Other Services and Charges $12,500 $14,920 $10,000 $5,642 $10,000 0.0% 3125 Total Ice and Snow Removal $63,500 $115,633 $75,000 $42,668 $81,000 6.6% 2-45 STREET L BUDGETARY OBJECTIVE: GHTING (3160) This department is responsible for providing street lighting to the City of Lake Elmo. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Street Lighting(43810) Includes street lighting electric service. 2-46 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2011 2012 2011 2010 2011 Year-to.Date Preliminary to 2012 Actual Budget (07131/11) Budget Change 3160 Street Lighting Other Services and Charges 101-430-3160-43810 Street Lighting $24,000 $23,405 $24,000 $16,890 $24,600 2.1% Total Other Services and Charges $24,000 $23,405 $24,000 $16,890 $24,500 2.1% 3160 Total Street Lighting $24.000 $23,405 $24,000 $16,890 $24,500 2.1%r 2-47 RECYCLING 200) BUDGETARY OBJECTIVE: This department accounts for costs associated with the city's recycling program; revenues being derived from a county grant. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Recycling Supplies (42100) Supplies related to the city's recycling program. Newsletter (43090) Expenditures for communicating recycling news via newsletters, Miscellaneous (44300) Expenditures for the city's outside recycling coordinator, 2-48 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 3200 Recycling Supplies 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (071311111 Budget Change 101-430-3200-42100 Recycling Supplies $3,500 $921 $3,500 $971 $3,500 0.0%, Total Supplies $3,500 $921 $3,500 $971 $3,500 0.0% Other Services and Charges 101-430-3200-43090 Newsletter $4,000 $932 $4,000 $0 $3,000 -25.0% 101-430-3200-44300 Miscellaneous 87,500 $5,284 $7,500 $358 $6,500 -13.3% Total Ogler Services and Charges $11,500 $6,216 $11,500 $358 $9,500 -17.4% 3200 Total Recycling $15,000 $7,137 $15,000 $1.329 $13,000 _ -13.3% 2-49 TREE PROGRAM 2 0 BUDGETARY OBJECTIVE: In 2004, the city hired a forestry consultant to be involved with tree inspection and recommendations on public and private lands, outreach to residents (spring seminar, site visits, telephone calls, news articles), oak wilt management, Tree City, USA accomplishments and reporting, MNDOT Landscape Partnership plantings, invasive plant management projects, and landscape plan review and compliance checks for residential and commercial development. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Contract Services (43150) Contracted expenditures for forestry services including diseased tree inspections. 2-50 City of Lake Elmo Budget 2012 Account Number 3250 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Description Budget Actual Budget (07/31/11) Budget Change Tree Program Other Services and Charges 101-430-3250-43150 Contract Services $10,000 $15,665 $10,500 $7,145 $5,000 -52.46/0, Total Other Services and Charges $10,000 $15,665 $10,500 $7,145 $5,000 3250 Total Tree Program $10,000 $15,665 $10,500 $7,145 $5,000 -52.4%, 2-51 PARKS & RECREATION 5200) BUDGETARY OBJECTIVE: The parks and recreation department is responsible for coordinating park maintenance and development of city parks, playgrounds, and related structures. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Full -Time & Part -Time Salaries (41010, 41030) See Appendix 1 for the personnel compensation distribution. Fuel. Oil & Fluids (42120) Includes fuel and oil changes for all parks equipment and vehicles. Landscaping Materials (42250) Expenditures for parks landscaping supplies. Insurance (43630) Premiums for parks buildings, vehicles, and equipment. Electric Utility, (43810) Includes parks electric service. Repairs/Maintenance Not Buildings (44030) Maintenance and repairs on parks infrastructure, excluding buildings. Rentals - Buildings (44120) Portable restroom rentals for parks. 2-52 City of Lake Elmo Budget 2012 Account Number 5200 Personnel Services 101-450-5200-41010 101.450-6200-41030 101-450-5200-41210 101-450-6200-41220 101.450-5200-41230 101.450-5200-41300 101-450-5200-41420 101-450-5200-41510 Description Parka & Recreation Full-time Salerles Part-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 101-450-5200-42000 101-450-5200-42120 101-450-5200-42150 101-460-5200-42160 101-450-5200-42210 101-450-5200-42230 101-450-5200-42250 101-450-5200-42400 Total Supplies Office Supplies Fuel, 011 and Fluids Shop Materials Chemicals Equipment Paris Building Repair Supplies Landscaping Materiels Small Tools & Minor Equipment Other Services and Charges 101-450-5200-43210 101-450-5200-43310 101-450-5200-43630 101-450-5200-43810 101-450-5200-43840 101-450-5200-44010 101-450-5200-44030 101-450-5200-44040 101-450-5200-44120 101-450.5200.44300 Telephone Mileage Insurance Electric Utility Refuse Repairs/Malnl Bldg Repairs/Main) Imp Not Bldgs Repairs/Maint Eqpt Rentals - Buildings Miscellaneous Total Other Services and Charges 5200 Total Parks & Recreation 2010 Budget 2010 Actual 2011 Budget _577,561 $66,653 $77,977 530,551 $20,559 $31,162 $7,568 $5,608 $7,912 $6,703 $5,273 $6,767 $1,568 $1,233 $1,583 $14,044 $11,601 $14,852 $1,642 $0 $0 $6,703 $7,551 $8,426 $146,340 $118,477 $148,679 $300 $0 $300 $3,000 $0 $3,000 $750 $177 $750 $1,000 $224 $1,000 $2,500 $1,807 $2,500 $500 $262 $500 $3,500 $2,995 $3,500 $1,000 $466 $1,000 $12,550 $5,931 $12,550 $650 $438 $550 $200 $0 $100 $5,500 $4,969 $5,500 $10,164 $9,362 $10,164 $2,500 $2,188 $2,500 $700 $0 $700 $4,000 $9,359 $4,000 $2,000 $119 $2,000 $5,000 $4,551 $5,000 $1,500 $154 $1,500 $32,214 $31.139 $32,014 2011 Year -to -Date (07131111) $36,432 $13,403 $ 3, 302 $2,976 $696 $7,297 $0 $6,994 $71,100 2012 Preliminary Budget 2011 to 2012 Change $78,164 0.2% $30,551 -2.0% $7,882 -0.4% $6,740 -0.4% $1,576 -0.4% $12,668 -14.7% $0 NIA $7,522 -10.7% $145,103 -2.4% $0 $0 -100.0% $0 $0-100.D% $129 $600 -20.0% $80 $800 -20.0% $517 $2,500 0.0% $0 $500 0.0% $91 $3,000-14.3°% $0 $1,000 0.0% $816 $8,400 -33.1 % $382 $0 $3,595 $5,673 $1,437 $0 $109 $400 $1,885 $0 $13,480 $191,104 $155,547 $193,243 $85,395 $550 0,0% $100 0.0% $5,000 -9.1 % $9,500 -6.5% $2,500 0.D% $700 0.0% $4,000 0.0% $2,000 0.0% $4,500 -10.0% $750 -50.0% $29,600 -7.5% $183.103 -5.2°% 2-53 COMPENSATION ADJUSTMENT 9000) BUDGETARY OBJECTIVE: The compensation adjustment department budgets expenditures for employee compensation increases. Expenditures may be allocated to other departments or funds. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Compensation Adiustment (41010) Amounts available for employee compensation increases. 2-54 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31/111 Budget Change 9000 Compensation Adjustment Personnel Services 101-460-900D-41010 Compensation Adjustment $0 $0 SD $0 $13,411 NIA Total Personnel Services $D $0 $0 $0 $13,411 N/A 9000 Total Compensation Adjustment $D $0 $0 $0 $13,411 N/A 2-55 OTHER FINANCING USES BUDGETARY OBJECTIVE: Other financing uses for the city's general fund predominately consist of transfers out to other funds, which are not considered to be operating expenditures. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Transfers Out General fund transfers out for 2012 consist of the following: • Transfer to pass through a General Fund donation to the Fall Festival special revenue fund - $8,000. • Transfer to the Infrastructure Reserve capital projects fund for 2012 sealcoating - $100,000. • Transfer to the Vehicle Replacement capital projects fund for future capital equipment purchases - $6,000. • Transfer to the Radio Replacement internal service fund for future capital equipment purchases - $6,000. • Transfer to the Information Technology (IT) internal service fund for future capital equipment purchases - $6,000. • Transfer to the Furniture, Fixtures, and Equipment (FFE) internal service fund for future capital equipment purchases - $24,000. • Transfer to the Water enterprise fund to assist in offsetting the Water fund's declining cash balance - $25,000. 2-56 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (87/31/111 Budget Change 9360 Other Financing Uses Transfers Oul 101-493-9360-47200 Transfers Out $118,850 3126,860 $182,000 3174,000 $175,000 -3.8% Total Transfers Out $118,850 $126,850 $182,000 $174,000 $175,000 -3,8% 9360 Total Other Financing Uses $118,850 $126,850 $182,000 $174,000 $175,000 -3,8% Transfers Out Detail: Donation Passed Through to Fall Festival Fund $0 $8,000 $8,000 $0 $8,000 0.096 Infrastructure Reserve Fund (sealcoaling) $0 $0 $100,000 $100,000 $100,000 0.0% Vehicle Replacement Fund $68,850 $68,860 $6,000 WOOD $6,000 0.0% Radio Replacement Internal Service Fund $0 $0 $6,000 MOOD $6,000 0.0% Information Technology Replacement Fund $0 $0 $6,000 $6,00D $6,000 0.0% FFE Replacement Fund $0 $0 $6,000 38000 $24,000 300.0% Water Fund (offset future deficit cash balance) $50,000 $50,000 $50,000 $50.000 $25,000 -50.0% $118,850 3126,860 $182,000 3174,000 8175,000-3.8% 2-57 THIS PAGE INTENTIONALLY BLANK SPECIAL REVENUE FUNDS SUMMARY PURPOSE: Special revenue funds (a type of governmental fund) are used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditure for specified purposes. The city presently has three active special revenue funds: 1. Development Fund 2. Fall Festival 3. Library Annual appropriated budgets are adopted during the year for the city's special revenue funds. BASIS OF ACCOUNTING & BUDGETING: The measurement focus for special revenue funds is on a current financial resources basis, where the aim of a set of financial statements is to report the near -term (current) inflows, outflows, and balances of expendable financial resources. The fund balance is considered a measure of expendable resources. Special revenue funds use the modified accrual basis of accounting, under which revenues are not recognized until they are measurable and available, and expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. 3-1 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 Fund Number SPECIAL REVENUE FUNDS Description Revenues and Other Flnanclna Sources 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07131(11) Budget Change 203 Development Fund $0 $640 $0 $0 $0 N/A 204 Fall Festival $10,500 $18,164 $18,500 $300 $18,600 0.0% 206 Library $0 $0 $0 $0 $260,078 NIA Total Revenues and Other Financing Sources $10,500 $18,704 $18.500 $300 $278,578 1405.8% 'Expenditures and Other Flnancina Uses 203 Development Fund $10,000 $28,404 $10,000 $8,486 $0-100.0% 204 Fall Festival $10,500 $13,422 $10,500 $2,205 $10,500 0.0% 206 Library $0 $0 $0 $0 $261,040 N/A Total Expenditures and Other Flnancing Uses $20,500 $41,826 $20,500 $10,692 $271,540 1224.6% TOTAL SPECIAL REVENUE FUNDS ($10,000) ($23,121) 1$2,000) ($10,392) $7,038 N/A Fund Balance Fund Balance, Beginning of Year $50,445 $50,445 $27,324 $27,324 $25,324 -7,3% Net Change In Fund Balance ($10,000) ($23,121) ($2,000) ($10,3921 $7,038 N/A Fund Balance, Ending of Year $40,445 $27,324 $26,324 $16,032 $32,362 27,8% 3-3 DEVELOPMENT FUND 203) BUDGETARY OBJECTIVE: A Development special revenue fund was created in the City's 2007 financial records to account for major developer -related projects, including the following: • Whistling Valley 1st, 2nd, and 3rd • Hidden Meadows 151 • Park Meadows • Tapestry • The Farms of Lake Elmo • Discover Crossing • Sanctuary This fund accounted for costs associated with these or similar projects. The fund is projected to be closed in 2011. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES •Iclineerina Services (43030) Accounts for engineering fees and charges related specifically to each project. 3-4 City of Lake Elmo Budget 2012 Account Number Development Fund Revenues Description 2010 Budget 2011 2012 2011 2010 2011 Year-to•Dete Preliminary to 2012 Actual Budget (07131111) Budget Change Charges for Services 203.000.0000.34103 Zoning & Subdivision Fees $0 $0 $0 $0 $0 N/A Total Charges for Services $0 $0 $0 $0 $0 N/A Other 203-000-0000-36210 Interest Earnings $0 $540 $0 $0 $0 N/A Total Other $0 $540 $0 $0 $0 N/A Total Revenues $0 $540 $0 $0 $0 N/A Expenditures Other Services and Charges 203-490.9070-4303D Engineering Services $10,000 $24,216 $10,000 $5,336 $0-100.0% 203-490.9070-4304D Legal Services $0 $3,400 $0 $1,872 $0 N/A 203-490-9070-43150 Contract Services $0 $789 $0 $1,279 $0 N/A Total Other Services and Charges $10,000 $28,404 $10,000 $6,486 $0-100.0% Total Expenditures $10,000 $28,404 $10,000 $8,486 $0-100.0% Development Fund ($10,000) ($27,863) ($10,000) ($6,4861 $0 NIA Fund Balance Fund Balance, Beginning of Year Net Change In Fund Balance $43,836 $43,836 $15,973 $15,973 $5,973 -62.6% ($10,000) ($27,863) ($10,000) ($6,486) $0 N/A Fund Balance, Ending of Year $33,836$15.973 $5.973 $7,486 $5,973 0.0% 3-5 FA BUDGETARY OBJECTIVE: FESTIVAL (204) This fund was created to account for activities of the annual Fall Festival (an annual event to celebrate Lake Elmo), including donations received and expenditures incurred. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Donations (36230) Public and private donations to be used in funding the costs of the annual Fall Festival. EXPENDITURES & OTHER FINANCING USES Variety of line items listing the projected expenditures needed in preparation for and during the annual Fall Festival. 3-6 City of Lake Elmo Budget 2012 Account Number Fall Festival Revenues 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Description Budget Actual Budget (07/31/11) Budget Change Other 204-000-0000-36210 Interest Earnings $0 $193 $D $D $0 N/A 204-000-0000-36230 Donations $10,500 89.971 $10,500 8300 $10,500 0.0% Total Other $10,500 $10,164 $10,500 $300 $10,500 D.0% Total Revenues $10,500 $10,164 $10,500 $300 $10,500 0.0% Other Financing Sources 204-000-0000-39200 Transfers In $0 $8,000 $8,000 $0 $8,000 0.0% Total Other Financing Sources $0 $8,000 $8,000 $0 88,000 0.0% Total Revenues and Other Financing Sources $10,500 $18,164 $18,500 $300 $18,500 OM% Expenditures Supplies 204-450-5200-42000 Office Supplies $1,000 $0 $1,000 $0 $1,000 0.0% Total Supplies $1,000 $0 $1,000 $0 $1,000 0.09'0 Olher Services and Charges 204-450-5200-43150 Contract Services $6,000 $4,696 $5,00D $1,352 $5,000 0.0°/0 204-450-5200-43610 Insurance $500 $0 $500 $719 $500 0.0% 204-450-520044300 Miscellaneous $4,000 $8,726 $4,000 $134 $4,000 0.0% Total Other Services and Charges $9.500 $13,422 $9,500 $2,205 $9,500 0.09'0 Total Expenditures Fall Festival Fund Balance Fund Balance, Beginning of Year Net Change In Fund Balance $10,500 $13,422 810.500 $2,205 $10,500 0.0% $0 $4,742 $8,000 (1,905) $8,000 o.o,% $6,609 $6,609 $11,351 $11,351 $19,351 70,5% $0 $4,742 Moon ($1.905) $8.000 0.0% Fund Balance, Ending of Year $6,609 $11,351 $19,351 $9,446 $27,351 41.3% 3-7 LIBRARY BUDGETARY OBJECTIVE: 206) This fund was created to account for activities of the local Lake Elmo library ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) An annual special property tax levy will be levied by the City for library activities. EXPENDITURES & OTHER FINANCING USES Variety of line items listing the projected expenditures needed in preparation for and operations of the library. 3-8 City of Lake Elmo Budget 2012 Account Number Library Revenues Description Taxes 206-000-0000-31010 Current Ad Valorem Taxes Total Taxes Other 206.000-0000-36210 Interest Earnings 206-000-0000-36230 Donations Total Other Personnel Services 206-450-5300-41010 206.450-6300.41030 206.450.5300-41210 206-450-5300-41220 206-450-5300-41230 206-450-5300-41300 206-450-5300-41510 Total Revenues Expenditures Full -lime Salaries Part -lime Salaries PERA Contributions FICA Contributions Medicare Contributions Heal th/Dental Insurance Workers Compensation Tole! Personnel Services Supplies 206-450-5300-42000 Office Supplies 206-450-5300-42500 Library Collection Maintenance 206-450-5300-42230 Building Repair Supplies Total Supplies Other Services and Charges 206-450-5300-43030 206-450-5300-43150 206-4505300-43180 206-450.5300-43210 206-450-5300-43250 206-450-5300-43310 206.450-6300-43630 206-450.5300-43810 206-450.5300-43830 206-450.5300-43840 206-450.5300.44010 206.150.5300.44040 206.450.5300.44120 206-450-5300-44300 206-450-5300-44310 206-450-5300-44330 206-450-5300-44370 Engineering Services Contrect Services Information Technology Telephone Internet Mileage Insurance Electric Ulility Gas Utility Refuse Repairs/MaInt Bldg Repairs/Malnt Eqpt Rentals - Buildings Miscellaneous library Card Reimbursements Dues & Subscriptions Conferences & Training Total Other Services and Charges Capital Outlay 206-4505300-45200 Buildings 206-450-5300-45800 Other Equipment Total Capital Outlay Total Expenditures Library Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance Fund Balance, Ending of Year 2010 Budget 2010 Actual $0 $0 $0 $0 $0 $0 $0 $0 80 $0 2011 Budget 2011 Year -to -Date (07/31/11) 2012 Preliminary Budget $0 $0 $260,078 $0 $0 $260,078 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $260,078 $0 80 $0 $D $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $D $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $D $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 08SSSTTTSS8t8ttTV 2011 to 2012 Change N/A N/A N/A N/A N/A N/A $0 NIA $70,000 N/A $0 N/A $0 N/A $0 N/A $0 N/A $0 N/A $70,000 N/A $2,500 N/A $12,000 N/A $60 N/A $14,560 N/A $0 N/A $5,000 N/A $10,320 N/A $960 N/A $600 N/A $0 N/A $0 N/A $3,000 N/A $0 N/A $0 N/A $2,400 N/A $1,800 N/A $30,000 N/A $41,500 N/A $40,900 N/A $0 N/A $0 N/A $136,480 N/A $0 $0 N/A $0 $40,000 N/A $0 $40,000 N/A $0 $261,040 N/A $0 ($962) N/A $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 ($902) NIA $0 $0 $0 $0 ($962) N/A 3-9 THIS PAGE INTENTIONALLY BLANK DEBT SERVICE FUNDS SUMMARY PURPOSE: Debt service funds (a type of governmental fund) are used to account for the accumulation of resources for the payment of general long-term debt principal, interest, and related costs. The city has eight debt service funds with outstanding long-term debt: 1. 2002 G.O. Improvement Bonds 2. 2004 G.O. Capital Improvement Plan Bonds 3. 2006 G.O. Equipment Certificates of Indebtedness 4. 2009A G.O. Refunding Bonds (2001) 5. 2009B G.O. Improvement Bonds 6. 2010A G.O. Improvement Bonds 7. 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds 8. 2011A G.O. Improvement Bonds Annual appropriated budgets are not adopted for debt service funds because effective budgetary control is alternatively achieved through general obligation bond indenture provisions. However, debt service fund budgets are prepared by staff and reviewed by the city council to assist in the city's overall financial planning. BASIS OF ACCOUNTING & BUDGETING: The measurement focus for debt service funds is on a current financial resources basis, where the aim of a set of financial statements is to report the near -term (current) inflows, outflows, and balances of expendable financial resources. The fund balance is considered a measure of expendable resources. Debt service funds use the modified accrual basis of accounting, under which revenues are not recognized until they are measurable and available, and expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $406,000 $230,327 2013 $3,348,000 $163,062 2014 $465,000 $94,289 2015 $482,000 $85,574 2016 $430,000 $75,641 2017-2021 $1,855,000 $245,143 2022-2025 $825,000 $47,794 TOTAL: $7,811,000 $941,830 4-1 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 Fund Number DEBT SERVICE FUNDS Description Revenues and Other Flnancino Sources 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07131(11) Budget Change 312 2002 G.O. Improvement Bonds $23,600 $24,885 $21,440 $14,498 $0 •100.0% 313 2004 G.O. Capital Improvement Plan Bonds $245,000 $2,412,604 $151,838 $70,000 $171,221 12.8% 314 2006 0.0 Equipment Certificates of Indebtedness $57,016 $67,005 $66,276 $28,059 $56,722 0.8% 316 2009A G.O. Refunding Bonds (2001) $83,263 $78,975 $72025 $6,013 $75,225 4.4% 316 2009B G.O. Improvement Bonds $61,000 $147,577 $61,,544 $28,969 $85,645 6.5% 317 2010A G.O. Improvement Bonds $0 $0 $58,234 $36,295 $85,890 47.5% 318 2010B G.O, Capital Improvement Plan Crossover Refunding Bonds (2004) $0 $0 $0 $0 $0 N/A 319 2011A G.O. Improvement Bonds $0 $0 $0 $0 $76,638 N/A Total Revenues and Other Financing Sources $460,779 $2,721,025 $421,359 $181,834 $531,239 26.1% Expenditures and Other Flnanclna Uses 312 2002 G.O. Improvement Bonds $43,640 $43,040 $41,840 $920 $0 •100.0% 313 2004 G.O. Capital Improvement Plan Bonds $302,095 $350,099 $335,046 $301,903 $347,988 3.9% 314 2006 0.0 Equipment Certificates of Indebtedness $54,016 $54,016 $63,446 $4,723 $53,840 0.7% 315 2009A G.O. Refunding Bonds (2001) $78,976 $78,975 $72,025 $6,013 $75,225 4.4% 316 2009B G.O. Improvement Bonds $11,094 $11,094 $43,763 $43,763 $87,913 66.2% 317 2010A G.O. Improvement Bonds $0 $0 $9,200 $9,266 $77,786 739.5% 318 2010E G.O. Capital Improvement Plan Crossover Refunding Bonds (2004) $0 $0 $0 $0 $0 NIA 319 2011AG.O.Improvement Bonds $0 $0 $0 $0 $13,575 NIA Total Expenditures and Other Financing Uses $489.820 $537,824 $555,388 $360,688 $836,327 14.6% TOTAL DEBT SERVICE FUNDS ($29,041) $2,183,201 ($134,027) ($184,752) ($105,088) NIA Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance Fund Balance, Ending of Year $1,422,049 51,422,049 $3,605,250 $3,606,250 $3,471,223 -3.7% (529,041) $2,183,201 ($134,027) ($184,762) (8105,088) NIA $1,393,008 $3,605,250 $3,471,223 $3,420,498 $3,388,135 •3.0% 4-3 2002 G.O. IMPROVEMENT BONDS 2 BUDGETARY OBJECTIVE: Special assessment revenues are being utilized to pay debt service on the $340,000 2002 G.O. Improvement Bonds, which were issued to fund a local infrastructure project. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Special Assessments (36100) These assessments were levied against benefited property owners in various years for various periods through 2014. The final payment for the 2002 G.O. Improvement bonds will occur in 2011. 4-4 City of Lake Elmo Budget 2012 Account Number Description 2002 G.O. Improvement Bonds Revenues 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31/11) Budget Change Speclal Assessments 312-000-0000-36100 Special Assessments $22,000 $23,538 $21,000 $14,498 $0 -100.0%. Total Special Assessments $22,000 $23,538 $21,000 $14,498 $0 -100.0% Other 312-000-0000-36210 Interest on Investment $1,500 $1,327 $440 $0 $0 -100.0% Total Other $1,500 $1,327 $440 $0 $0 -100.0% Total Revenues $23,500 $24,865 $21,440 $14,498 $0 -100.0% Expenditures Debt Service 312-480-8000-46010 Bond Principal $40,000 $40,000 $40,000 $0 $0 -100.0% 312-480-8000-46110 Bond Interest 03,640 $3,640 01,840 $920 $0 -100.0% Total Debt Service $43,640 $43,640 $41,840 $920 $0 -100.0% Total Expenditures $43,640 $43,640 $41,840 $920 $0 -100.0% 2002 G.O. Improvement Bonds ($20,140) ($18,775) ($20.400) $13,578 $0 NIA Fund Balance Fund Balance, Beginning of Year $73,719 $73,719 $54,944 $54,944 $34,644 -37.19'0 Net Change In Fund Balance ($20,140) ($18,775) ($20,400) $13,578 $0 Fund Balance, Ending of Year $53,579 $54,944 $34,544 $68,522 $34,544 0.0% 4-5 2004 G.O. CAPITAL PROVE ENT PLAN BONDS (313) BUDGETARY OBJECTIVE: In 2004, the City issued $4,090,000 of G.O. Capital Improvement Plan (CIP) Bonds to finance the constructing and equipping of City facilities. To date, a public works facility and a City Hall annex have been acquired. To repay the debt through 2025, an annual property tax levy was originally scheduled to be levied by the City through 2024, averaging approximately $320,000. A total of $1,000,000 of unspent bond proceeds were transferred from the City Facilities capital projects fund to the 2004 G.O. CIP Bonds debt service fund in 2009, thereby increasing the debt service fund balance and reducing the pay 2010 and future scheduled annual property tax levies to $220,000. An additional $200,000 of unspent bond proceeds were transferred from the City Facilities capital projects fund to the 2004 G.O. CIP Bonds debt service fund in 2010, thereby increasing the debt service fund balance and reducing the pay 2011 through 2014 future scheduled annual property tax levies by approximately $80,000 in 2011, $60,000 in 2012, $40,000 in 2013, and $20,000 in 2014 (2013, 2014, and subsequent levies will be made partially or fully by the 2010B G.O. CIP Crossover Refunding Bonds fund #318). The $1,970,000 2010B G.O. CIP Crossover Refunding Bonds were issued in 2010 to crossover refund the 2004 G.O. CIP Bonds on February 1, 2013. By placing the 2010 refunding bond proceeds and $1,000,000 of unspent 2004 bond proceeds into an escrow account in 2010, $2,845,000 of the 2014 through 2025 maturities of the 2004 bonds will be defeased in 2013 through the escrow account. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy will be levied by the City through 2024 (originally averaging approximately $320,000, but reduced to $220,000 in 2010, $140,000 in 2011, $160,000 in 2012, $180,000 in 2013, and approximately $200,000 in 2014 and thereafter — see note above). DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $175,000 $126,380 2013 $3,030,000 $61,746 TOTAL: $3,205,000 $188,126 4-6 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2004 G.0, Capital improvement Plan Bonds Revenues 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Taxes 313-000-0000-31010 Current Ad Valorem Taxes $220,000 8220,000 $140,000 070,000 $160,000 14.3% Total Taxes $220,000 $220,000 $140,000 870,000 $160,000 14.3% Other 313-000-0000-36210 interest on investments $26,000 $18,248 $11,838 $0 $11,221 -6.2% Total Other $26,000 $18,248 $11,838 $0 $11,221 -5.2% Total Revenues $246,000 $238,248 $151,838 $70,000 $171,221 12 8% Other Financing Sources 313-000-0000-39200 Transfers In $0 $200,000 $0 $0 $0 N/A 313-000-0000-39310 Bond Proceeds $0 $1,970,000 $0 $0 $0 N/A 313-000-0000-39320 Premiums on Bonds Sold $0 $4,356 $0 $0 $0 N/A Total Other Financing Sources $0 $2,174,356 $0 $0 $0 N/A Total Revenues and Other Financing Sources Expenditures Debt Service $246,000 $2,412,604 $151,838 $70,000 $171,221 12.8% 313-480-8000-46000 Bond Principal $165,000 0165,000 $170,000 $170,000 $175,000 2.9% 313-480-8000-46110 Bond Interest $137,095 $137,095 $165,046 $131,903 $172,988 4.8% 313-480-8000-46200 Bond Issuance Costs $0 $48,004 $0 $0 $0 N/A Total Debt Service $302,095 $350,099 $335,046 $301,903 $347,988 3.9% Total Expenditures $302,095 $350,099 $335,046 $301,903 $347,988 3.9% Other Financing Uses 310-480-8000-46015 Payments to Eschew Agent $0 $0 $0 $0 $0 N/A 310-493-9360-47200 Transfers Out $0 $0 $0 $0 $0 N/A Total Other Financing Uses $0 $0 $0 $0 $0 N/A Total Expenditures and Other Financing Uses $302,095 $350,099 $335,046 $301,903 $347,988 3.9% 2004 G.O. Capital improvement Plan Bonds (856,095) $2,062,505 (8183,208) (8231,903) ($176,767) N/A Fund Balance Fund Balance, Beginning of Year $1,331,483 $1,331,483 $3,393,988 $3,393,988 $3,210,780 Net Change In Fund Balance ($56,095) $2,062,505 ($183,208) (0231,903) ($176,767) Fund Balance, Ending of Year $1,275,388 $3,393,988 $3,210,780 $3,162,085 $3,034,013 NOTE: $1,000,000 was transferred from the Cky Facilities capital projects fund (athe 2004 G.O. Capital Improvement Plan Bonds debt service fund In 2009, thereby Increasing the deb( service fund balance and reducing the pay 2010 scheduled properly lax levy from $319,764 to $220,000 NOTE: $200,000 was transferred from the City Facilities capital projects fund to the 2004 G.O. Capital improvement Plan Bonds debt service fund in 2010, thereby increasing the debt service fund balance and reducing the pay 2011 scheduled property tax levy from $220,000 to $140,000; the levy is projected to increase to $160,000 for 2012, $180,000 for 2013, and approximately $200,000 for 2014 and forward -5.4% N/A -5.5% 4-7 2006 G.O. EQUIPMENT CERTIFICATES OF INDEBTEDNESS (314) BUDGETARY OBJECTIVE: In order to finance the acquisition of capital equipment, including a fire truck, the 2006 G.O. Equipment Certificates of Indebtedness were issued in the amount of $443,000, payable through 2015. To repay the debt, an annual property tax levy will be levied by the City through 2015, averaging approximately $57,000. This fund is responsible for the retirement of the general obligation equipment certificates. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the equipment certificates, an annual property tax levy will be levied by the City through 2015, averaging approximately $57,000. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $46,000 $7,840 2013 $48,000 $6,000 2014 $50,000 $4,080 2015 $52,000 $2,080 TOTAL: $196,000 $20,000 4-8 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2006 0,0, Equipment Certificates of Indebtedness Revenues 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Taxes 314-000-0000-31010 Current Ad Valorem Taxes $56,716 $56,716 $56,118 $28,059 $56,632 0.7% Total Taxes $56,716 $56,716 $56,118 $28,059 $56,632 0.7% Other 314-000-0000-36210 Interest on Investments $300 $289 $160 $0 $190 18.8% Total Olher $300 $289 $160 $0 $19D 18.8% Total Revenues $57,016 $57,005 $56,278 $28,059 $56,722 0.8% Expenditures Debt Service 314-480-8000-46010 Bond Principal 314-480-8000-46110 Bond Interest Total Debt Service $43,000 $43,000 $44,000 $0 $40,000 4.5% 811,016 811,016 $9,446 $4,723 $7,840 -17.0% $54,016 $54,016 $53,446 $4,723 $53,840 0.7% Total Expenditures $54,016 $54,016 $53,446 $4,723 $53,840 0.7% 2006 G.O. Equipment Certificates of Indebtedness $3,009 $2,989 $2.832 $23,336 $2,882 1.8% Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance $11,858 $11,858 $14,847 814,847 $17,679 19.1% $3,000 $2,989 $2,832 $23,336 $2,882 1.8% Fund Balance, Ending of Year $14,858 $14,847 $17,679 $38,183 $20,561 16.3% 4-9 2009A G.O. REFUNDING BONDS (2001) (315) BUDGETARY OBJECTIVE: The $535,000 2009 G.O. Refunding Bonds were issued in 2009 to refund $525,000 of the 2001 G.O. State Aid and Improvement Bonds. The 2001 bonds were designated as state aid bonds in 2001. Annual appropriations of Municipal State Aid (MSA) are to be received by the City from the State of Minnesota in amounts necessary to make debt service payments on the bonds through 2016. This fund is responsible for the retirement of the general obligation refunding bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES MSA Grant (33426) Municipal State Aid (MSA) appropriations are to be received by the City from the State of Minnesota in amounts necessary to make debt service payments on the bonds through 2016. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $65,000 $10,225 2013 $65,000 $8,600 2014 $70,000 $6,650 2015 $70,000 $4,550 2016 $70,000 $2,100 TOTAL: $340,000 $32,125 4-10 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2009A G.O. Refunding Bonds (2001) Revenues 2011 2012 2011 2010 2011 Year -to -Date Prelimlnary to 2012 Actual Budget (07/31111) Budget Change Intergovernmental 315-000-0000-33426 MSA Grant $82,263 $78,975 $72,025 $6,013 $75,225 4.4% Total Intergovernmental $82,263 $78,975 $72,025 $6,013 $75,225 4.4% Other 315-000-0000-36210 Interest on Investments $1,000 $0 $0 SO $0 NIA Total Other $1,000 $11 $0 $0 $0 NIA Total Revenues $83,263 878.975 $72,025 $6,013 $75,225 4.4% Expenditures Debt Service 315-470-7000-46010 Bond Principal $65,000 $65,000 $60,000 $0 $65,000 8.3% 315-470-7000-46110 Bond Interest $13,975 $13,975 $12,025 $8,013 $10,225 -15.0% 315-470-7000-46200 Fiscal Agent Fees $0 $0 $0 $0 $0 N/A Total Debt Service $78,975 $78,975 $72,025 $6,013 $75225 4.4% Total Expenditures $78,975 $78,975 $72,025 $6,013 $75,225 2009A G.O. Refunding Bonds (2001) $4,288 $0 $0 $0 $0 .._ Fund Balance 4.4% N/A Fund Balance, Beginning of Year $0 $0 $0 $0 $0 N/A Not Change in Fund Balance $4,288 $0 $0 $0 $0 N/A Fund Balance, Ending of Year $4,288 $0 $0 $0 $0 N/A 4-11 20096 G.O. IMPROVEMENT BONDS BUDGETARY OBJECTIVE: In order to finance 2009 street improvements and the Tablyn Park Entrance project, the 2009 G.O. Improvement Bonds were issued in the amount of $575,000, payable through 2020. To repay the debt, an annual property tax levy will be levied by the City through 2019, averaging approximately $50,000. Additionally, special assessments of approximately 30% of the 2009 street improvements costs are projected to be levied against benefited property owners in 2010 for payments beginning in 2011. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy will be levied by the City through 2019, averaging approximately $50,000. Special Assessments (36100) These assessments are projected to be levied against benefited property owners in 2010 for payments beginning in 2011. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $55,000 $12,913 2013 $60,000 $11,763 2014 $60,000 $10,563 2015 $60,000 $9,363 2016 $60,000 $8,163 2017-2020 $250,000 $15,187 TOTAL: $545,000 $67,952 4-12 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31111) Budget Change 2009B G.O. Improvement Bonds Revenues Taxes 316-000-0000-31010 Current Ad Valorem Taxes $51,000 $51,000 $50,544 $25,272 $54,639 8.1% Total Taxes $51,000 $51,000 $5D,544 $25,272 $54,639 8.1% Special Assessments 316.000-0000-36100 Special Assessments $0 $58,216 $10,000 $1,697 $9,335 -6.7% Total Special Assessments $0 $58,216 $10,000 $1,697 $9,335 -6.7% Other 316-000-0000-36210 interest on investments $0 $513 $1,000 $0 $1,571 67.1% Total Other $0 $513 $1,000 $0 $1.571 57.1% Total Revenues $51,000 $109,729 $61,544 $26,969 $65,545 6.5% Olher Financing Sources 313-000-0000-39200 Transfers In $0 $37,848 $0 $0 $0 NIA Total Other Financing Sources $0 $37,848 $0 $0 $0 N/A Total Revenues and Other Financing Sources $51,000 $147,577 $61,544 $26,969 $65,545 6.5% Expenditures Debt Service 316-470-7000-46010 Bond Principal 316-470-7000-46110 Bond Interest $0 $0 $30,000 $30,000 $55,000 833% $11,094 811,094 $13,763 $13,763 $12,913 -0.2% Total Debt Service $11,094 $11,094 $43,763 $43,763 $67,913 55.2% Toter Expenditures $11,094 $11,094 $43,763 $43,763 $67,913 55.2% 2009B G.O. Improvement Bonds $39,906 $136,483 $17,781 ($16.794) ($2,368) -113.3% Fund Balance Fund Balance, Beginning of Year $4,989 $4,989 $141,472 $141,472 $169,253 12.6% Net Change in Fund Balance $39,906 $136,483 $17,781 ($16,794) ($2,368) -113.3% Fund Balance, Ending of Year $44,895 $141,472 $169,253 $124,679 $156,885 -1,5% 4-13 20 OA G.O. IMPROVEMENT BONDS BUDGETARY OBJECTIVE: In order to finance 2010 street improvements, the 2010 G.O. Improvement Bonds were issued in the amount of $710,000, payable through 2021. To repay the debt, an annual property tax levy will be levied by the City through 2020, averaging approximately $60,000. Additionally, special assessments of approximately 30% of the 2010 street improvements costs are projected to be levied against benefited property owners in 2011 for payments beginning in 2012. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy will be levied by the City through 2020, averaging approximately $60,000. Special Assessments (36100) These assessments are projected to be levied against benefited property owners in 2011 for payments beginning in 2012. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $65,000 $12,786 2013 $70,000 $12,280 2014 $70,000 $11,563 2015 $70,000 $10,653 2016 $70,000 $9,550 2017-2021 $365,000 $24,321 TOTAL: $710,000 $81,153 4-14 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year-to-Dste Preliminary to 2012 Account Number Description Budget Actual Budget i07/31111) Budget Change 2010A G.O. Improvement Bonds Revenues Taxes 317-000-0000-31010 Current Ad Valorem Taxes $0 $0 $67,994 $28,997 $62,865 8,4% Total Taxes $0 $0 $57,994 $28,997 $02,865 8.4% Special Assessments 317-000-0000-38100 Special Assessments $0 $0 $0 $7,298 $22,500 NIA Total Special Assessments $0 $0 $0 $7,298 $22,500 N/A Other 317-000-0000-36210 Interest on Investments $0 $0 $240 $0 $525 118,8% Total Other $0 $0 $240 $0 $525 118,8% Total Revenues $0 SO $58,234 $36,295 $85,890 47,5% Expenditures Debt Service 317-470-7000-46010 Bond Principal $0 $0 $0 $0 $65,000 N/A 317-470-7000-46110 Bond Interest $0 $0 $9,266 89.266 $12,786 38.0% Total Debt Service $0 $0 $9,266 $9,266 $77,786 739.5% Total Expenditures $0 $0 $9,266 $9,266 $77,786 739.5% 2010A G.O. Improvement Bonds $0 $0 $48,968 $27,029 $8,104 -83.5% Fund Balance Fund Balance, Beginning of Year $0 $0 $0 $0 $48,968 N/A Net Change In Fund Balance $0 $0 $48,968 $27,029 $8,104 Fund Balance, Ending of Year $0 $0 $48,968 $27,029 $67,072 16.5% 4-15 2010B G.O. CAPITAL IMPROVEMENT PLAN CROSSOVER REFUNDING BONDS (2004) (318) BUDGETARY OBJECTIVE: The $1,970,000 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds were issued in 2010 to crossover refund the 2004 G.O. Capital Improvement Plan Bonds on February 1, 2013. By placing the 2010 refunding bond proceeds and $1,000,000 of unspent 2004 bond proceeds into an escrow account in 2010, $2,845,000 of the 2014 through 2025 maturities of the 2004 bonds will be defeased in 2013 through the escrow account. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy will be levied by the City from 2013 through 2024 (averaging approximately $200,000). DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $0 $46,608 2013 $0 $46,608 2014 $135,000 $45,933 2015 $150,000 $44,208 2016 $150,000 $42,108 2017-2021 $805,000 $162,736 2022-2025 $730,000 $46,345 TOTAL: $1,970,000 $434,546 NOTE: Interest payments through the February 1, 2013 crossover date are recorded in the 2004 G.O. Capital Improvement Plan Bonds fund #313. 4-16 City of Lake Elmo Budget 2012 2010 Account Number Description Budget 2010E G.D. Capital Improvement Plan Crossover Refunding Bonds Revenues 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Taxes 318-000-0000-31010 Current Ad Valorem Taxes $0 $0 $0 $0 $0 N/A Total Taxes $0 $D $0 $0 $0 N/A Other 318-000-0000-36210 Interest on Investments Total Other Total Revenues Other Financing Sources 318-000-0000-39200 Transfer In $0 $0 $0 $0 $0 N/A Total Other Financing Sources $0 $0 $0 $0 $0 N/A Total Revenues and Other Financing Sources $0 $0 $0 $0 $0 N/A Expenditures $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A $0 $D $0 $0 $0 N/A Debi Service 318-470-7000-46010 Bond Principal $0 $0 $0 $0 $0 N/A 318-470-7000-46110 Bond Interest $0 $0 $0 $0 $0 N/A 318-470-7000-46200 Fiscal Agent Fees $0 $0 $0 $0 $0 N/A Total Debt Service $0 $0 $0 $0 $0 N/A Total Expenditures $0 $0 $0 $0 $0 N/A Other Financing Uses 310-493-9360-47200 Transfers Out $D $0 $0 $0 $0 N/A Total Other Financing Uses $D $0 $0 $0 $0 N/A Total Expenditures and Other Financing Uses $D $0 $0 $0 $0 N/A 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds $0 $0 $0 $D $0 N/A Fund Balance Fund Balance, Beginning of Year $0 $0 $0 $0 $0 N/A Net Change in Fund Balance $0 $0 $D $0 $0 N/A Fund Balance, Ending of Year $0 $0 $D $0 $0 N/A NOTE: The 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds crossover refunded the 2004 G.O. Capital Improvement Plan Bonds on February 1, 2013 4-17 2011A GO IMPROVEMENT BONDS BUDGETARY OBJECTIVE: In order to finance 2011 street improvements, the 2011 G.O. Improvement Bonds were issued in the amount of $845,000, payable through 2022. To repay the debt, an annual property tax levy will be levied by the City through 2021, averaging approximately $76,000. Additionally, special assessments of approximately 30% of the 2011 street improvements costs are projected to be levied against benefited property owners in 2012 for payments beginning in 2013. This fund is responsible for the retirement of the general obligation bonds. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy will be levied by the City through 2021, averaging approximately $76,000. Special Assessments (36100) These assessments are projected to be levied against benefited property owners in 2012 for payments beginning in 2013. DEBT PAYMENT SCHEDULE: YEAR PRINCIPAL INTEREST 2012 $0 $13,575 2013 $75,000 $16,065 2014 $80,000 $15,500 2015 $80,000 $14,720 2016 $80,000 $13,720 2017-2021 $435,000 $42,899 2022 $95,000 $1,449 TOTAL: $845,000 $117,928 4-18 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Prellmlnary to 2012 Account Number Description Budget Actual Budget (07131/11) Budget Change 2011A G.O. Improvement Bonds Revenues Taxes 319-000.0000-31010 Current Ad Valorem Taxes $0 $0 $0 $0 $78,336 NIA Total Taxes $0 $0 $0 $0 $78,336 NIA Special Assessments 319-000-0000-36100 Special Assessments $0 $0 $0 $0 $0 N/A Total Special Assessments $0 $0 $0 $0 $0 N/A Other 319.000.0000.36210 Interest on Investments $0 $0 $0 $0 $300 N/A Total Other $0 $0 $0 $0 $300 N/A Total Revenues $0 $0 $0 $0 $76,636 N/A Other Financing Sources 319-000-0000-39310 Bond Proceeds $0 $0 $0 $0 $0 N/A Total Other Financing Sources $0 $0 $0 $0 $0 N/A Total Revenues and Other Financing Sources $0 $0 $0 $D $76,636 N/A Expenditures Debt Service 319-470-7000-48010 Bond Principal $0 $0 $0 $0 $0 N/A 319-470-7000-46110 Bond interest $0 $0 $0 $0 $13,575 N/A Total Debt Service $0 $0 $0 $0 $13,575 N/A Total Expenditures $0 $0 $0 $0 $13,575 N/A 2011A G.O. Improvement Bonds $0 $0 $0 $0 $63,061 N/A Fund Balance Fund Balance, Beginning of Year $0 $0 $0 $0 $0 N/A Net Change In Fund Balance $D $0 $0 $0 $63,061 N/A Fund Balance, Ending of Year $0 $0 $0 $0 $63,061 N/A • 4-19 THIS PAGE INTENTIONALLY BLANK CAPITALPROJECTS FUNDS SUMMARY PURPOSE: Capital projects funds (a type of governmental fund) are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those to be financed by proprietary funds and trust funds). The city presently has nine active capital projects funds: 1. Park Dedication 2. Infrastructure Reserve 3. Vehicle Replacement 4. City Facilities 5. Village 6. Manning Avenue/Highway 36 7. 2010 Street Improvements 8. 2011 Street Improvements 9. 2012 Street Improvements Annual appropriated budgets are not adopted for capital projects funds because effective budgetary control is alternatively accomplished through the use of project controls. However, capital projects fund budgets along with a five-year capital improvement plan are prepared by staff and reviewed by the city council to assist in the city's overall financial planning. BASIS OF ACCOUNTING & BUDGETING: The measurement focus for capital projects funds is on a current financial resources basis, where the aim of a set of financial statements is to report the near -term (current) inflows, outflows, and balances of expendable financial resources. The fund balance is considered a measure of expendable resources. Capital projects funds use the modified accrual basis of accounting, under which revenues are not recognized until they are measurable and available, and expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. 5-1 City of Lake Elmo Budget2912 Fund Number CAPITAL PROJECTS FUNDS Description Revenues and Other Financing Sources 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change 404 Park Dedication $58,675 $31,961 $8,000 $29,633 $6,000 •25.0% 409 Infrastructure Reserve $28,000 $55,054 $130,000 $120,993 $130,000 0.0% 410 Vehicle Replacement $72,850 $123,999 $8,000 $6,000 $872,000 14433.3% 411 City Facilities $10,000 $8,060 $1,000 $0 $500,000 49900.0% 413 Village $0 ($240) $3,600,000 $0 $3,778,000 7.9% 414 Manning Avenue/Highway36 $1,500 $1,106 $1,000 $0 $600 -40.0% 416 2009 Street Improvements $0 $588 $0 $0 $0 N/A 416 Tablyn Park Entrance $0 $146 $0 $0 $0 N/A 417 2010 Street Improvements $652,454 $708,265 $0 $0 $0 N/A 418 2011 Street Improvements $0 ($48) $483,000 $0 $0 -100.0% 419 2012 Street Improvements $0 $0 $0 $0 $1,630,000 N/A Total Revenues and Other Financing Sources $823.479 $928,895 $4.129,000 $168,826 $6,916,600 67.5% Expenditures and Olher Financing Uses 404 Park Dedication $241,000 $76,286 $290,20D $10,366 $90,000 -69.0% 409 Infrastructure Reserve $160,000 $246,378 $171,487 $32,398 $190,350 11.0% 410 Vehicle Replacement $134,300 $41,218 $127,025 $3,500 $866,000 581.8% 411 City Facilities $0 $250,179 $177,000 $5,388 $735,000 315.3% 413 Village $560,000 $129,597 $3,642,000 $133,561 $3,818,000 7.8% 414 Manning Avenue/Highway 36 $0 $0 $0 $0 $0 N/A 415 2009 Street Improvements $0 $35,547 $0 $0 $0 N/A 416 Tablyn Park Entrance $0 $8,664 $0 $0 $0 N/A 417 2010 Street Improvements $652,454 $649,559 $0 $1,397 $0 NIA 418 2011 Street Improvements $0 $41,899 $483,000 $46,336 $0-100.0% 419 2012 Street Improvements $0 $0 $0 $0 $1,630,000 N/A Total Expenditures and Other Financing Uses $1,747,754 $1,479.328 $4,790,712 $232,947 $7,329,350 53.0% TOTAL CAPITAL PROJECTS FUNDS ($924,275) ($550,433) ($001,712) ($76,321) ($412,750) N/A Fund Balance Fund Balance, Beginning of Year $1,027,213 $1,027,213 $476,780 $476,780 ($184,932) -138.8% Net Change in Fund Balance ($924.2751 ($550,433) ($661,712) ($76,321) ($412,750) N/A Fund Balance, Ending of Year $102,938 $476,780 ($184,932) $400,459 ($597,682) N/A 5-2 City at Enke Elmo Capital Prolools Summary 2012 2012 to 2016 Fund/Category Library (2001 LittrarY Llbrery Mitten/ LlbrerY Library Library Total ILIbrarY(200) Park Dedication (4041 parks Parks Parka Parke Parka Parks Total Park Dedication (404) Infrastructure Reserve 01001 Pre last Wireless Router Computer Printer Comptilera & Software Furnishings I Fax/Scanner Opening Day Collection DeMontreel le Park Stonepale Park ISurtep Lake Park Lions Park Sunfish Lake Perk Trail fnerovermenls Detail or Street From/To Metro-INET lo spec and install unit 3 al $503 per unit $1,200 per unit (4 public+, 1 stern AssUMe dominoi, al m091 items Estimate 'Resurface Basketball Dutir) "Parking Lot Entrance / interpretive sienage Tennis Court Resurfacing Prairie eetablisn slant I - 112012 profeals, not 'naiad Ina seekmating, b get It crib Fund 64101 Par 200D TrenaportntIon plan afresh -trek. ISaslcaatin6 (see 2011 detail below) nf rastruclu re 00TH/KIMBRO AVENUE I47TH ST TO CSAH 17 nfrastruciui e DEMONTREVILLE TRAIL CIR N DEMONTREVILLE TRAIL PLACE TO CUL-DE-SAC nfrestruclu re DEMONTREVIL LE TRAIL CIR N DEMONTREVILLE TO DEMONTREVILLE TRAIL PLACE nf rastructu re DEMONTREVILLE TRAIL PL N IPEMONTREVIL LE TRAIL CT TO CUL-DE-SAC nfrastructura KEATS AVENUE (MBAS) 47TH ST TO TH 30 I Total infrastructure Reserve (400) _ Vehicle Replacement (Formerly Capial Acoulegions1(4101 Fire Replace Engine 1 Fire 2 Laptops far Trucks Public Work e Pkk-up Truck Public Works Sinai...in dame truck Total Vehicle Replacom ant (Formerly Capital Acquisitions)14101 City Frac lines (411) c811, No I City Hai GP Hal ply Hal City Hal Fire Fire Fie Flre Fi e Fire Public Works Public Works Public Works Total GIl Fncillties 14111 Village (4131 Village- Sewer Village - Sewer Tole! Vilage (413) Writer (0011 Water Water Total Water !IAD Sewer 16021 Sewer Total Sewer 03021 Surat. Wel or (003) Steno Waite Total Surface Water 16031 Radio Replacement (701) Radio Replacement Tote! Radio R Er/piecemeal 17011 informalbn Technology (ITI Replacement 17021 City Hall [Mader Improvements City Hall Parking Lot GilHell Annex Interior Improvements City Hall Annex Exterior Improvements City Storage Faultily Now fire station 1 site acquistion. &needed Station 1 Interior improvements Stade° 1 Exterior Improvements Station 1 Parking Lot Station 2 interior improvements Station 2 Exterior Improvements Pulpits Works holst entre. Public Works Storage Facility Public] Works back parking lot 1-04 to 3Dth Stn. Trunk Forcamaln Village Parkway Trunk (Phase 11 Well and Ptanplirouse #4 Keats trunk welormein extension Sewer study south of 101h SL Administration Administration Finance Building inspection Total IT Replacement (7021 Ran Garden IrnitrovemenLg Cily Hall network Replacement equipment Finance software upgrade Bldg Fermi Lkter ad e Furniture, Fixtures. & Equipment (FFE) Replacement 17031 Fire 'Turnout Gear WO sots) Total F FE Replacement (703) I iota! City Carpeting, Storage Addliktn, Plumbing Repairs RehabilliaterReplace Plumbing Repairs Roloveltria/Skfrfing intornallExlemai Repairs update electrical Door Canopies Rehabilitate/Replace Misc. Repairslimprovements Retaining WalftDralnene Repairs/crack sealing Renablina. Electrical Up:nudes. Misc. fercemain to 101h. plus gravity and connecting trunkwxtnrrnalrt 13 sets each year 2012 $1.000 $1,500 6,000 $1,000 $500 $30.000 Sit 0,000 Funding Source Library property Tax Low Library Property Tall LEAN Library Properly Tax Lew Library Property Tax Leyy Library Properly Tax LOW Librant Proven./ TeX Lew $5,000 Park Dedication Fees klp,000 Park 13 adloMpri Fees $6,000 Pant DE41001104 Fees $12,0011 Park Dedicalen Fees FAA) Perft Dedication Fees $60,000 j Park Dedloellon Fe. $64,000 $126,000 Fund BalancerGeneral Fund Transfers $300,000 70% Property ) as Lem 30% Assessments $160 DOO 70% ProgairTaX Leer 30% Assessments 70% Property T ex Lew; BD% Assessments $06,000 70% Property as Lew;311% AseeusInonls 14.1160.000 ITO% MBA Funds; 30% Asoessments $84,000 $1,755.000 0025,000 WOO $36,000 $200,000 0006.022 New Equipment Certificates cald by property lame Central Fund Balance New Eoulpm ant Gerfilicalea paid bo Proverb, lakes New Equipment Certificates paid by properly taxes $26.003 Capital Fund Baler,. 530,022 Capital Fund Balance $6,00D Cantle' Fund Balance $5,0081 CsehaI Fund Balance 510,00D Capital Fund Sulaiica $500,0DD New bends paid by property taxes $40,00D Capital Fund Balence $10,000 Capital Fund Balance $10,00D Capital Fund Balance p.m Capital Fund Balance $30.00D Capital Fund Balance $7 OOD capital Fund Balance $22,002 Capital Fund Balance $30.00(1 Capitol Fund Balance $735,000 $3.500.00D Slate GrentreorxisITBD $278,00D Development 13.778,600 $1,370.000 State Granildondsn BD 5920,000 Slate Grentqlonds/TBD $2,200,000 $26,00D Net Assets $25,000 030,000 Net Assets $36,00D Net Assets accumulated From General Find annual transfers SD ___$2,50D Net Assets eccurrfirlated from General Fund annual transfers $7,503 Net Assets accumulated from General Fund annual Irenefers $19,003 Net Assets accumulatad from General Fund annual transfers 50,502 Net Assets accumulated from G eriere I Fund annual transfers 030,450 MOCK! Net Assets accumulated from General Fund annual transfers $28.000 50,073,003 I 5-3 PARK DEDICATION BUDGETARY OBJECTIVE: 404) The purpose of this fund is to provide funds for park and trail improvements and related equipment costs from funds dedicated for park purposes. According to Minnesota Statutes, the city's park dedication fees received as payments in lieu of park land dedication from developers must be put in a dedicated account to use for park -related purposes. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Park Grants (xxxxx) Miscellaneous park grants, including MN DNR, Greenway, and Washington Conservation. Dedication Fees (36240) Park dedication fees received as payments in lieu of park land dedication from developers, EXPENDITURES & OTHER FINANCING USES Engineering Services (43030) Expenditures for contracted park engineering services. Buildings & Structures (45200) Capital outlay for park buildings and structures: Financed by Fund Balance/Park Dedication Fees/Grants: • None in 2012 Improvements Other Than Buildings (45300) Capital outlay for park improvements other than buildings: Financed by Fund Balance/Park Dedication Fees/Grants: • DeMontreville Park • Stonegate Park • Sunfish Lake Park • Lions Park • Sunfish Lake Park • Trail Improvements Resurface Basketball Court Parking Lot Entrance/Interpretive Signage Tennis Court Resurfacing Prairie Establishment $ 5,000 $ 10,000 $ 5,000 $ 12,000 $ 2,000 $ 50,000 For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-4 City of Lake Elmo Budget 2012 Account Number Park Dedication Revenues Description Intergovernmental 404-000-000D-33435 Park Grants Total intergovernmental Other 404-000-0000-38210 interest on investments 404-000-0000-38230 Donations 404-000-0000-36240 Dedication Fees Total Other Total Revenues Expenditures Other Services and Charges 404-480-8000-43030 404-480-8000-43040 404-480-8000-43050 404-480-8000-44010 404-480-8000-44030 404-480-8000-44040 Engineering Services Legal Services Other Park Ded Prof Services Repairs/MaInt Contractual Bldg Repairs/Mint Imp Not Bldgs Repairs/Maint Contractual Eqpt Total Other Services and Charges Capital Outlay 404-480-8000-45100 404-480-8000-45200 404-480-8000-45300 404-480-8000-45000 Total Capital Outlay Park Dedication Fund Balance Land Buildings & Structures Improvements Other Than Bldgs Other Equipment Total Expenditures Fund Balance, Beginning of Year Net Change In Fund Balance 2010 2010 2011 Budget Actual Budget $38,675 $4,976 $38,675 $4,976 $20,000 $16,185 $0 $0 $0 $10,800 $20,000 $26,985 $58,675 $31,961 $0 $0 $8,000 $0 $0 $8,000 $8.000 2011 Year -to -Date (07/31/11) $25,833 $25,833 $0 $4,000 $0 $4,000 $29,633 2012 Preliminary Budget $0 $0 Moon $0 $0 $6,000 $6,000 2011 to 2012 Change N/A N/A -25.0% N/A N/A -25.0% -25.0% $6,000 $3,841 $5,000 $5,183 $6,000 20.0% $0 $0 $0 $0 $0 N/A $0 $0 $0 $585 $0 N/A $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A $D $445 $0 $0 $0 N/A $8,000 $4,286 85.000 $5,768 $6,000 20.0% $0 $0 $D $0 $0 N/A 851,060 $5,695 $50,000 $0 $0 -100.0% 5152,000 $66,305 $235,200 $4,402 $84,000 -64.3% $0 $0 $0 $197 $0 N/A $233,000 $241,000 ($182,325) $72,000 5285.200 $4,599 $84,000 -70.5% $76,286 $290,200 $10,366 $90,000 -69.0% ($44,325) ($262,200) $19,266 _ ($84,000) N/A $993,669 $993,669 $949,344 8949,344 $667,144 -29.7% ($182,325) ($44,325) ($282,2001 $19,286 ($64,000) N/A Fund Balance, Ending of Year $811,344 $949,344 $667,144 $968,611 $583,144 -12.6% 5-5 INFRASTRUCTURE RESERVE (409) BUDGETARY OBJECTIVE: The purpose of this fund is to account for future road and street infrastructure projects. The city's Municipal State Aid (MSA) Construction and Section 33 Utilities capital projects funds were closed to the Infrastructure Reserve fund via transfers out in 2007. Future MSA construction revenues will be recorded in the Infrastructure Reserve fund or other project -specific capital fund, while MSA maintenance revenues will be recorded in the General Fund. All special assessments receivable (deferred and Green Acres) previously recorded in the MSA Construction fund were also shifted to the Infrastructure Reserve fund in 2007. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Special Assessments (36100) These assessments were levied against benefited property owners in various years for various periods through 2014. Bond Proceeds (39310) Borrowing to finance capital road and street improvements. Transfers In (39200) Transfers from the General Fund for infrastructure projects, including sealcoating. EXPENDITURES & OTHER FINANCING USES Comprehensive Planning (43020) Expenditures for contracted comprehensive transportation planning services. Engineering Services (43030) Expenditures for contracted road and street engineering services. Improvements Other Than Buildings (45300) Capital outlay for road and street improvements: Financed by Fund Balance/Transfers In: • Sealcoating $125,000 For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-6 City of Lake Elmo Budget 2012 Account Number Infrastructure Reserve Revenues Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Intergovernmental 409-000-0000-33419 MSA Construction $0 $0 $0 $0 $0 N/A Total Intergovernmental $0 $0 $0 $D $0 N/A Special Assessments 409-000-0000-38100 Special Assessments $28,000 $52,503 $30,000 $20,993 $30,000 0.0% Total Special Assessments $28,000 $52,5D3 $30,000 $20,993 $30,000 0.0% Other 409-000-0000-38210 Interest on Investments $0 $2,551 $D $0 $0 N/A Total Other $0 $2,551 $0 $0 $0 N/A Total Revenues $28,000 $55,054 $30,000 $20,993 $30,000 0.095 Other Financing Sources 409-000-0000-39200 Transfer -In $0 $D $100,000 $100,000 $100,000 0.0% 409-000-0000-39310 Bond Proceeds $0 $0 $0 $0 $0 N/A Total Other Financing Sources $0 $0 $100,000 $100,000 $100,000 0.0% Total Revenues and Other Financing Sources $28,000 $55,054 $130,000 $120,993 $130,000 0.0% Expenditures Other Services and Charges 409-480-8000-43020 Comprehensive Planning $0 $0 $0 $0 $0 N/A 409-480-8000-43030 Engineering Services $36,000 $65,491 $65,000 $32,214 $65,000 0,0% 409-480-8000-43040 Legal Services $0 $D $0 $0 $0 N/A 409-480-8000-43510 Public Notices $0 $335 $350 $184 $350 0.0% Total Other Services and Charges $35,000 $65,825 $65,350 $32,398 $65,350 0.0% Capital Outlay 409-480.8000.45300 Improvements Other Than Bldgs $125,000 $180,553 $106,137 $0 $125,000 17.8% Total Capllal Outlay $125,000 $180,553 $106,137 $0 $125,000 17.8% Tolal Expenditures $160,000 $246,378 $171,487 $32,398 $190,350 11.0% Infrastructure Reserve ($132,000) ($191,324) ($41,4871 $88,595 ($60,350) N/A, Fund Balance Fund Balance, Beginning of Year $236,468 $235,468 $44,144 $44,144 $2,657 -94.0% Net Change in Fund Balance ($132,0001 ($191,324) ($41,487) $88,595 ($60,350) N/A Fund Balance, Ending of Year $103,468 $44,144 $2,657 $132,739 ($57,693) -2271.4% 5-7 (FOR VEHICLE REPLACEMENT ERLY CAPITAL ACQUISITIONS BUDGETARY OBJECTIVE: 410) The purpose of this fund is to account for the acquisition of vehicles and related equipment. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Transfers In (39200) Transfers from the General Fund for future capital equipment purchases. Bond Proceeds (39310) Borrowing to finance vehicle acquisitions. EXPENDITURES & OTHER FINANCING USES Buildings & Structures (45200) Capital outlay for minor general buildings and structures. Vehicles (45500) Capital outlay for vehicles: Financed by Fund Balance/Transfers In: • Fire: replace engine 1 $625,000 • Fire: 2 laptops for trucks $ 6,000 • Public Works: pickup truck $ 35,000 • Public Works: single/tandem dump truck $200,000 Office Equipment & Furnishings (45700) Capital outlay for office equipment and furnishings. Other Equipment (45800) Capital outlay for other equipment. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-8 City of Lake Elmo Budget 2012 2010 Account Number Description Budget Vehicle Replacement (formerly Capital Acquisitions) Revenues Intergovernmental 410-000-0000-33120 Federal Grants 410-000-0000-33450 Local Grants Total Intergovernmental Other 410-000-0000-36200 Miscellaneous Revenue 410-000-0000-36205 Refunds and Reimbursements 410-000-0000.36210 Interest on Investments 410-000-0000-36230 Donations Total Other Total Revenues Other Financing Sources 410-000-0000-39101 Sale of Capital Assets 410-000-0000-39210 Transfer In 410-000-0000-39310 Bond Proceeds Total Other Financing Sources Total Revenues and Other Financing Sources Expenditures Other Services and Charges 410-480.8000.43030 Engineering Services 410-480.8000.43040 LegalServices 410-480-8000-43150 Contract Services Total Other Services and Charges Capital Outlay 410-480-8000-45100 410-480-8000-45200 410.480.8000.45300 410-480.8000-45400 410-480-8000-45500 410-480-8000.45700 410.480.8000-45800 Total Capital Outlay Land Buildings and Structures Improvements Other Than Bldgs Heavy Machinery Vehicles Office Equipment & Furnishings Other Equipment Total Expenditures Other Financing Uses 410-493.9360-47200 Transfers Out Total Other Financing Uses Total Expenditures and Other Financing Uses Vehicle Replacement Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance Fund Balance, Ending of Year 2010 Actual, $0 $0 $0 $0 $o $0 $0 $0 $0 $49,556 $4,000 $5,593 $0 $0 $4,000 $55,149 $4,000 $55,149 $0 $0 $68,850 $68,860 $0 $0 $88,850 $68,850 $72,850 $123,999 $0 so $0 $0 so $0 $0 $0 2011 Budget $0 $0 $0 $0 $D $D $0 $0 $0 2011 Year -to -Date (07/31/11) $0 $0 $0 $0 $0 $0 $0 $0 $o 2012 Preliminary Budget $0 $0 $0 $0 $0 $0 $0 $0 $0 2011 to 2012 Change N/A N/A N/A N/A N/A N/A N/A N/A. N/A $0 $0 $0 N/A $6,000 88,000 $6,000 0.0% $0 $0 $866,000 N/A $6,000 $6,000 $872,000 14433.3% $6,000 $6,000 $872,000 14433.3% $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $D N/A N/A N/A NIA $0 $0 $0 $0 $0 N/A $63,000 $0 $0 $0 $D N/A $0 $0 $0 $0 $D N/A $0 $0 $0 $0 $D N/A $35,000 $27,792 $127,025 $3,500 $866,000 581.8% $32,700 $50 $0 $0 $0 N/A $3,600 $13,375 $0 $0 $0 NIA $134,300 $41,218 $127,025 83,500 $866,000 581,8% $134,300 $41,218 $127.025 $3.500 $866.000 581.8% $0 $0 $0 $0 $0 NIA $0 $0 $0 $0 $0 N/A $134,300 $41,218 $127,025 $3,500 $566.000 581.8% 1$61,450) $82,761 ($121,025) $2,500 _ $6.000 N/A $260,231 $280,231 $363,012 $363,012 $241,987 -33.3% ($61,450) $82,787 ($121,025) $2,500 86,000 NIA $218,781 $363,012 $241,967 $365,512 $247,957 2,5% 5.9 CJTY FACILITIES (411) BUDGETARY OBJECTIVE: The purpose of this fund is to account for the acquisition of major buildings and building improvements. In 2004, the City issued $4,090,000 of G.O. Capital Improvement Plan (CIP) Bonds to finance the constructing and equipping of City facilities. To date, a public works facility and a City Hall annex have been acquired. A total of $1,000,000 of unspent bond proceeds were transferred from the City Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan Bonds debt service fund In 2009, thereby increasing the debt service fund balance and reducing the pay 2010 and future scheduled annual property tax levies to $220,000. Subsequently, $200,000 of unspent bond proceeds were transferred from the City Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan Bonds debt service fund in 2010, thereby again increasing the debt service fund balance and reducing the pay 2011 scheduled annual property tax levy to $140,000. The levy is projected to increase to $160,000 for 2012, $180,000 for 2013, and approximately $200,000 for 2014 and forward. ACCOUNT HIGHLIGHTS: EXPENDITURES & OTHER FINANCING USES Buildinas & Structures (45200) Capital outlay for buildings and structures: Financed by Fund Balance: • City Hall: interior improvements $ 25,000 • City Hall: parking lot $ 30,000 • City Hall Annex: interior improvements $ 5,000 • City Hall Annex: exterior improvements $ 5,000 • City storage facility $ 10,000 • Fire: station 1 site acquisition $500,000 • Fire: station 1 interior improvements $ 40,000 • Fire: station 1 exterior improvements $ 10,000 • Fire: station 1 parking lot $ 10,000 • Fire: station 2 interior improvements $ 5,000 • Fire: station 2 exterior improvements $ 30,000 • Public Works: hoist system $ 7,000 • Public Works: storage facility $ 22,000 • Public Works: back parking lot $ 36,000 Transfers Out (47200) Transfers to the 2004 G.O. Capital Improvement Plan Bonds debt service fund. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-10 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Account Number Description Budget Actual Budget (07/31/111 Budget Change City Facilities Revenues Other 411-000-0000-36205 Refunds and Reimbursements $0 $0 $0 $0 $0 N/A 411-000-0000-36210 Interest Earnings $10,000 $8,086 $1.000 $0 $0 -100.D% Total Other $10,000 $8,086 $1,0D0 $0 $0 -100.0% Total Revenues $10,000 $8.086 $1,000 $0 $0 -100.0% Other Financing Sources 411-000-0000-39210 Transfer in $0 $0 SD $0 $0 N/A 411-000-0000-39310 Bond Proceeds $0 $0 $D $0 $500,000 NIA Total Other Financing Sources $0 $0 $0 $0 $500,000 NIA Total Revenues and Other Financing Sources $10,000 $8,086 $1,000 $0 $500,000 49900.0% Expenditures Other Services and Charges 411-480-8000-43030 Engineering Services 411-480-8000-43040 Legal Services Total Other Services and Charges Capital Outlay $0 $5,656 $0 $0 $D N/A $0 $0 $0 $0 SD N/A $0 $5,656 $0 $0 $0 N/A 411-480-8000-45100 Land $0 $0 $0 $0 $0 N/A 411-480-8000-45200 Buildings and Structures $0 $27,403 $177,000 $5,388 $735,000 315.3°A 411-480-8000-45700 Office Equipment & Furnishings $0 $17,119 $0 $0 $0 N/A Total Capital Outlay $0 $44,523 $177,000 $5,388 $735,000 315,3% Total Expenditures $0 $50,179 $177,000 $5,388 $735,000 315.3% Other Financing Uses 411.493-9360-47200 Transfers Out $0 $200,000 $0 $0 $0 N/A Total Other Financing Uses $0 $200,000 $0 $0 $0 N/A Total Expenditures and Other Financing Uses $0 $250,179 $177,000 $5,388 $735,000 315.3% City Facilities $10,000 _ ($242,113) ($176,000) ($5,388) ($235,000) N/A Fund Balance Fund Balance, Beginning of Year $518,614 $518,614 $276,501 $276,501 $100,501 -63.7% Net Change in Fund Balance $10,000 ($242,113) (9176,000) ($5,388) ($235,000) NIA Fund Balance, Ending of Year $528,614 $276,501 $100,501 $271,113 ($134,499) -233.8%. NOTE: $1,000,000 was transferred from the City Facilites capital projects fund to the 2004 G.O. Capital improvement Plan Bonds debt service fund In 2009, thereby Increasing the debt service fund balance and reducing the pay 2010 scheduled properly fax levy from $319,764 to $220,000 NOTE: $200,000 was transferred from the City Facilities capital projects fund to the 2004 G.O. Capital improvement Plan Bonds debt service fund in 2010, thereby increasing the debt service fund balance and reducing the pay 2011 scheduled properly tax levy from $220,000 to $140,000; the levy is projected to increase to $160,000 for 2012, $180,000 for 2013, and approximately $200,000 for 2014 and forward 5-11 BUDGETARY OBJECTIVE: The purpose of this fund is to plan and prepare for the development and potential redevelopment of the Village. All obligations and expenditures for the Village project have been tracked and put into the Village capital projects fund. The project is being funded with a loan from General Fund reserves and a repayment schedule for the loan has been established. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Miscellaneous State Grants (33426) Matching grant appropriated by the State of Minnesota. Reimbursements (36205) Developer reimbursements to cover costs of developing the Village. Bond Proceeds (39310) Potential financing of the Village project. EXPENDITURES & OTHER FINANCING USES Improvements Other Than Buildings (45300) Village infrastructure costs, including 1-94 to 30m Street forcemain. Loan Principal (xxxxx) The initial principal payment was scheduled for 12/31/10, but sources to repay the loan have not been determined. Loan Interest (46115) 4% interest on internal loan from the General Fund. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-12 City of Lake Elmo Budget 2012 Account Number Village Revenues Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Intergovernmental 413-000-0000-33426 Miscellaneous Slate Grants $0 $0 $1,000,000 $0 $1,000,000 0,0% Total Intergovernmental $0 $0 $1,000,000 $0 $1,000,000 0.0% Other 413-000-0000-36205 Reimbursements $0 $D $0 $0 $0 N/A 413-000-0000-36210 Interest Earnings $0 (1240) $0 $0 $0 N/A Total Other SO ($240) $0 $0 $0 N/A, Total Revenues $0 ($240) $1,000,000 $0 $1,000,000 0.0% Other Financing Sources 413-000-0000-39310 Bond Proceeds $0 $0 $2,500,000 $0 $2,778,000 11.1% Total Other Financing Sources $0 $0 $2,500,000 $0 $2,778,000 11.1% Total Revenues and Other Financing Sources $0 ($240) $3,500,000 $0 $3,778,000 7.9% Expenditures Supplies 413-480-8000-42000 Office Supplies $0 $0 $0 $0 $0 N/A Total Supplies $0 $0 $0 $0 $D N/A, Other Services and Charges 413-480-8000-43030 Engineering Services $0 $87,642 $0 $132,300 $0 N/A 413-480-8000-43040 Legal Services $0 $0 $0 $1,261 $0 N/A 413-480-8000-43090 Newsletter $0 $0 $0 $0 $0 N/A 413-480-8000-43150 Contract Services $80,000 $1,955 $0 $0 $0 N/A 413-480-8000-43220 Postage $0 $0 $0 $0 $0 N/A 413-480-8000-44300 Miscellaneous $D $0 $0 $0 $0 N/A Total Other Services and Charges $60,000 $89,597 $0 $133,561 $0 N/A Capital Outlay 413-480-8000-45300 improvements Other Than Bldgs $0 $0 $3,500,000 $0 $3,778,000 7.9% Total Capital Outlay $0 $0 $3,500,000 $0 $3,778,000 7.9% Debt Service 413-460-8000-46015 Loan Principal $460,000 $0 $0 $0 $0 N/A 413-460-8000-46115 Loan interest $40,000 $40,000 $42,000 $0 $40,000 -4.8% Total Debt Service $500,000 $40,000 $42,000 $0 $40,000 -4.8% Total Expenditures $560,000 $129,697 $3,512,000 $133,561 $3,818,000 7.8% Village ($560,000) ($129,838) ($42,000)i,,_•($133,561) ($40,000) N/A Fund Balance Fund Balance, Beginning of Year ($1,016,403) ($1,016,403) ($1,146,241) ($1,146,241) ($1,188,241) N/A Net Change in Fund Balance ($560,000) ($129,838) ($42,000) ($133,561) ($40,000) N/A Fund Balance, Ending of Year ($1,576,403) ($1,146,241) ($1,188,241) .($1,279,802) ($1,228,241) N/A 6-13 MANNING AVENUE/HIGHWAY 36 BUDGETARY OBJECTIVE: The purpose of this fund is to account for designated funds from a developer for reconstructing portions of Manning Avenue by Sanctuary. In 2007, the Manning AvenuelHighway 36 capital projects fund was created with a $14,290 prior period adjustment to account for and segregate prior year initial expenditures incurred and originally recorded in the Infrastructure Reserve capital projects fund in 2006. A $76,000 escrow received from the Sanctuary developer in 2006 is recorded in the Manning AvenuelHighway 36 fund. Per the Sanctuary development agreement, this $75,000 and any interest accrued thereon may only be used by the city to reimburse itself for up to 50% of the costs incurred by the city for the Manning Avenue improvement. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-14 City of Lake Elmo Budget 2012 2010 Account Number Description Budget Manning Aye/Hwy 36 Revenues 2011 2012 2011 2010 2011 Year -to -Dale Preliminary to 2012 Actual Budget (07/31/11) Budget Change Other 414-000-0000-36210 Interest Earnings $1,500 $1,105 $1,000 $0 $600 -40.0% Total Other $1,500 $1,105 $1,000 $0 $60D -40.0%, Total Revenues $1,500 $1,105 $1,000 $0 $60D -40.0%, Other Financing Sources 414-000-0000-39310 Bond Proceeds $0 $0 $0 $0 $0 N/A, Total Other Financing Sources $0 $0 $0 $0 $D N/A, Total Revenues and Other Financing Sources $1,500 $1,105 $1,000 $0 $600 -40.0'Y. Expenditures Other Services and Charges 414-480-8000-43030 Engineering Services $0 $0 $0 $0 $0 N/A 414-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 414-480-8000-43150 Contract Services $0 $0 $0 $0 $0 N/A Total Other Services and Charges $0 $0 $0 $0 $0 N/A Capital Outlay 414-480-8000-45300 Improvements Other Than Bldgs $0 $0 $0 $0 $0 N/A Total Capital Outlay $0 $0 $0 $0 $0 N/A 480 Total Expenditures $0 $D $0 $0 $0 N/A Manning Ave/Hwy 36 $1,500 $1,105 $1,000 $0 $600 -40.0%, Fund Balance Fund Balance, Beginning of Year ($8,806) ($8,806) ($7,701) ($7,701) ($6,701) N/A Net Change in Fund Balance $1,500 $1,105 $1,000 $0 $600 -40.0% Fund Balance, Ending of Year ($7,306) ($7,701) ($6,701) ($7,701) ($6,101) N/A. 5-15 2009 STREET IMPROVEMENTS (4 5) BUDGETARY OBJECTIVE: The purpose of this fund is to account for the 2009 street infrastructure projects. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Bond Proceeds (39310) Borrowing to finance capital road and street improvements (part of $575,000 2009B G.O. Improvement Bonds). EXPENDITURES & OTHER FINANCING USES Engineering Services (43030) Expenditures for contracted road and street engineering services. Improvements Other Than Buildings (45300) Capital outlay for road and street improvements: Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy and 30% through special assessments): (PROJECTS LISTED REPRESENT ORIGINALLY BUDGETED STREETS) • 21st Street N Manning Ave to cul-de-sac • 3RD Street PI N Lake Elmo Ave (CSAH 17) to cul-de-sac • Legion Ln N Legion Ln Ct to Legion Ave • Legion Ln N Legion Ln Ct to Legion Ln Circle • Legion Ln N Legion Ave N to Lisbon Ave N • Legion Ln N Lisbon Ave to Legion Ln Circle • Legion Ln N 30th Street N to south end • Legion Ln Circle N Legion Ln to cul-de-sac • Legion Ln Ct N Legion Ln to cul-de-sac • Lisbon Ave N Legion Ln to cul-de-sac The 2009 Street Improvements capital projects fund was closed to the 2009B G.O. Improvement Bonds debt service fund in 2010. 5-16 City of Lake Elmo Budget 2012 Account Number 2009 Street improvements Revenues Description 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07131111) Budget Change Other 415-000-0000-3621D Interest Earnings $0 $588 $0 $0 $0 N!A Total Other $0 $588 $0 $0 $0 NIA Total Revenues $0 $588 $0 $0 $0 N/A. Other Financing Sources 415.000-0900-3931D Bond Proceeds $0 $0 $0 $0 $0 NIA 415.000-0000-39320 Premiums on Bonds Sold $0 $0 $0 $0 $0 NIA Total Other Financing Sources $0 $0 $0 $0 $0 NIA Total Revenues and Other Financing Sources $0 $588 $0 $0 $0 N/A Expenditures Other Services and Charges 415-480-800043030 Engineering Services $0 $6,300 $0 $0 $0 N/A 415-48D-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 415-48D-8000-43150 Contract Services $0 $0 $0 $0 $0 N/A 415-480-8000-43510 Public Notices $0 $0 $0 $0 $0 N/A. Total Other Services and Charges $0 $6,300 $0 $D $0 N/A Capital Outlay 415-480-8000-45300 Improvements Other Than Bldgs $0 $0 $0 ID $0 N/A, Total Capital Outlay $0 $0 $0 $D $0 N/A Total Expenditures $0 $6,300 $0 $D $0 N/A Other Financing Uses 415-493-9360-47200 Transfers Out $0 $29,248 $0 $0 $0 N/A Total Other Financing Uses $0 $29,248 $0 $0 $0 N/A Total Expenditures and Other Financing Uses $0 $35,547 $0 $D $0 N/A 2009 Street Improvements $0 ($34.959) $0 $0 $0 N/A Fund Balance Fund Balance, Beginning of Year $34,959 $34,959 ($0) (SO) ($0) N/A Net Change In Fund Balance $0 ($34,959) $0 $0 $0 N/A Fund Balance, Ending of Year $34,959 ($0) ($0) ($01 ($0) N/A 5-17 TAB YN PARK ENTRANCE (416) BUDGETARY OBJECTIVE: The purpose of this fund is to account for the 2009 Tablyn Park entrance project. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES Bond Proceeds (39310) Borrowing to finance capital road and street improvements (part of $575,000 2009B G.O. Improvement Bonds). EXPENDITURES & OTHER FINANCING USES Enaineerina Services (43030) Expenditures for contracted road and street engineering services. Improvements Other Than Buildings (45300) Capital outlay for road and street improvements. The Tablyn Park Entrance capital projects fund was closed to the 2009B G.O. Improvement Bonds debt service fund in 2010. 5-18 City of Lake Elmo Budget 2012 Account Number Tablyn Park Entrance Revenues Description 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to2012 Budget Actual Budget (07/31111) Budget Change Other 416-000-000D-38210 Interest Earnings $0 $146 $0 $0 $0 N/A Total Other $0 $146 $0 $0 $0 N/A Total Revenues $0 $146 $0 $0 $0 NIA Other Financing Sources 416-000.0000-39310 Bond Proceeds $0 $0 $0 $0 $0 N/A 416-000-0000-39320 Premlums on Bonds Sold $0 $0 $0 $0 $0 NIA Total Other Financing Sources $0 $D $0 $0 $0 N/A Total Revenues and Other Financing Sources $0 $146 $0 $0 $0 N/A Expenditures Other Services and Charges 416-480-8000-43030 Engineering Services $0 $64 $0 $0 $0 N/A 416-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 416-480-8000-43150 Contract Services $0 $0 $0 $0 $0 N/A 416-480-8000-43510 Public Notices $0 $0 $0 $0 $0 NIA Total Other Services and Charges $0 $64 $0 $0 $0 NIA Capital Outlay 416-480-8000-45300 Improvements Other Than Bldgs $0 $0 $0 $0 $0 N/A Total Capital Outray $0 $0 $0 $0 $0 NIA Total Expenditures $0 $64 $0 $0 $0 N/A Other Financing Uses 416-493-9360-47200 Transfers Oul $0 $8,601 $0 $0 $0 N/A Total Other Financing Uses $0 $8,601 $0 $0 $0 N/A Total Expenditures and Other Financing Uses $0 $8,664 $0 $0 $0 N/A Tablyn Park Entrance $0 ($8,518) $0 $0 $0 NIA Fund Balance Fund Balance, Beginning of Year $8,518 $8,518 $0 $0 $0 0,0% Net Change In Fund Balance $0 ($8,518) $0 $0 $0 N/A Fund Balance, Ending of Year $8,518 $0 $0 $0 $0 0,0% 5-19 2010 STREET IMPROVEMENTS (417) BUDGETARY OBJECTIVE: The purpose of this fund is to account for the 2010 street infrastructure projects. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES MSA Construction (33419) State MSA construction aid originally projected for 70% of the Jamaca Avenue roundabout project, but subsequently determined to be unnecessary. Bond Proceeds (39310) Borrowing to finance capital road and street improvements ($710,000 2010A G.O. Improvement Bonds). EXPENDITURES & OTHER FINANCING USES Engineering Services (43030) Expenditures for contracted road and street engineering services. mprovements Other Than Buildings (45300) Capital outlay for road and street mprovements: Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy and 30% through special assessments): (PROJECTS LISTED REPRESENT ORIGINALLY BUDGETED STREETS) • 57th Street N 55th Street to Julep way • 53rd Street N East side of Foxfire Addn to Keats Ave N • Isle Ave N Jamaca Ave N to south end • Jane Road N Jamaca Ave N to west end Financed by Bond Proceeds (bonds to be repaid 100% through the property tax levy): (PROJECT LISTED REPRESENTS ORIGINALLY BUDGETED IMPROVEMENT) • Jamaca Ave Roundabout Jamaca Ct to TH 5 Financed by Bond Proceeds (bonds to be repaid 100% through the property tax levy): (PROJECT LISTED REPRESENTS ADDITIONAL IMPROVEMENT ADDED IN 2010) • 42"d Street Mill and Overlay For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-20 City of Lake Elmo Budget 2012 Account Number 2010 Street Improvements Revenues Description 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31111) Budget Change Intergovernmental 417-000-0000-33419 MSA Construction $170,805 $0 $0 $0 $0 NIA Total intergovernmental $170,805 $0 $0 $0 __ $0 N/A Other 417-000-0000-36210 Interest Earnings $0 ($1,735) $0 $0 $0 N/A Total Other $0 ($1,735) $0 $0 $0 N/A Total Revenues $170,805 ($1.735) $0 0 $0 N/A Other Financing Sources 417-000-0000-39310 Bond Proceeds $481,649 $710,000 $0 $0 $0 N/A Total Other Financing Sources $481,649 $710,000 $0 $0 $0 NIA Total Revenues and Other Financing Sources $652,454 $708,265 $0 $0 $0 N/A Expenditures Other Services and Charges 417-480-8000-43030 Engineering Services $D $139,200 $0 $5,551 $0 N/A 417-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 417-480-8000-43150 Contract Services $0 $18,734 $0 $0 $0 N/A 417-48D-8000-43510 Public Notices $0 $162 $0 $0 $0 N/A Total Other Services and Charges $0 $158,096 $0 $5,551 $0 NIA Capital Outlay 417-480-8000-45300 improvements Other Than Bldgs $652,454 $464,887 $0 ($4,154) $0 N/A Total Capital Outlay $652,454 $464,887 SD ($4,154) $0 NIA Debt Service 417-480-8000-46200 Fiscal Agent Fees $0 $26,576 $0 $0 $0 N/A Total Debi Service $0 $26,576 $0 $0 $0 N/A Total Expenditures $652,454 $649,559 $0 $1,397 $0 NIA 2010 Street improvements $0 $58,706 $0 ($1,397) $0 N/A Fund Balance Fund Balance, Beginning of Year ($19,037) ($19,037) $39,669 $39,669 $39,689 0.0% Net Change In Fund Balance $0 $58,706 $0 ($1,397) $0 NIA Fund Balance, Ending of Year ($19,037) $39,669 $39,689 $38,272 $39,689 0.0% 5-21 2011 STREET IMPROVEMENTS (418 BUDGETARY OBJECTIVE: The purpose of this fund is to account for the 2011 street infrastructure projects. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES MSA Construction (33419) State MSA construction aid. Bond Proceeds (39310) Borrowing to finance capital road and street improvements. EXPENDITURES & OTHER FINANCING USES Enaineerina Services (43030) Expenditures for contracted road and street engineering services, morovements Other Than Buildings (45300) Capital outlay for road and street mprovements: Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy and 30% through special assessments): (PROJECTS LISTED REPRESENT ORIGINALLY BUDGETED STREETS) • Laverne Ave N 11th Street N to 12th Street N • Laverne Ave N CSAH 10 (10th St N) to 11th St N • Layton Ave N CSAH 10 (10th St N) to 12th St N • Leeward Ave N CSAH 10 (10th St N) to 12th St N • 11th St N Laverne Ave W to cul-de-sac • 12th St N Layton Ave to Leeward Ave • 12th St N Laverne Ave to Layton Ave N • 12th St N West cul-de-sac to Laverne Ave • 10th St Ct N CSAH 10 (10th St) to cul-de-sac Financed by Bond Proceeds (bonds to be repaid approximately 86% through the property tax levy and approximately 14% through special assessments): (PROJECT LISTED REPRESENTS ADDITIONAL IMPROVEMENT ADDED IN 2011) • 50TH Street and Kimbro Avenue Financed by Bond Proceeds (bonds to be repaid 100% through the property tax levy): (PROJECT LISTED REPRESENTS ADDITIONAL IMPROVEMENT ADDED IN 2011) • Kindred Court Drainage Corrections For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-22 City of Lake Elmo Budget 2012 Account Number 2011 Street Improvements Revenues Description 2010 Budget 2011 2012 2D11 2010 2011 Year -to -Date Prellminary to2012 Actual Budget (07/31/11) Budget Change Intergovernmental 418-000-0000-33419 MSA Construction $0 $0 $0 $0 $0 N/A Total Intergovernmental $0 $0 $D $0 $0 N/A Other 418-000-0000-38210 Interest Earnings $0 ($48) $0 $0 $0 N/A Total Other $0 ($48) $0 $0 $0 NIA Total Revenues $0 ($48) $0 $0 $0 N/A Other Financing Sources 418-000-0000-39210 Transfer in $0 $0 $0 $0 $0 N/A 418-000-0000-39310 Bond Proceeds $0 $0 $483,000 $0 $0 -100,0% Total Other Financing Sources $0 $0 $483,000 $0 $0 -100,0% Total Revenues and Other Financing Sources $0 ($48) $483,000 $0 $0-100,0% Expenditures Other Services and Charges 418.480.0000-43030 Engineering Services $0 $32,466 $0 $46,336 $0 N/A 418-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 418-480.8000-43150 Contract Services $0 $9,433 $0 $0 $0 N/A 418-480-8000-43510 Public Notices $0 $0 $0 $0 $0 NIA Total Other Services and Charges $0 $41,899 $0 $46,336 $0 N/A Capital Outlay 418-480-8000-45300 Improvements Other Than Bldgs $0 $D $483,000 $0 $0-100.0% Total Capital Outlay $0 $0 $483,000 $0 $0 -100.0% Total Expenditures $0 $41,899 $483,000 $46,336 $0-100.0% 2011 Street improvements $0 ($41,947) $0 ($46,336) $0 N/A Fund Balance Fund Balance, Beginning of Year $0 $0 ($41,947) ($41,947) ($41,947) N/A Net Change In Fund Balance $0 ($41,947) $0 ($46,336) $0 N/A Fund Balance, Ending of Year $0 ($41,947) ($41,947) ($88,283) ($41,947) N/A 5-23 2012 STREET IMPROVEMENTS (4 9) BUDGETARY OBJECTIVE: The purpose of this fund is to account for the 2012 street infrastructure projects. ACCOUNT HIGHLIGHTS: REVENUES & OTHER FINANCING SOURCES MSA Construction (33419) State MSA construction aid. Bond Proceeds (39310) Borrowing to finance capital road and street improvements. EXPENDITURES & OTHER FINANCING USES Enaineerina Services (43030) Expenditures for contracted road and street engineering services. Improvements Other Than Buildings (45300) Capital outlay for road and street improvements: Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy and 30% through special assessments): (PROJECTS LISTED REPRESENT ORIGINALLY BUDGETED STREETS) • 50th/Kimbro Avenue 47th St to CSAH 17 $ 300,000 • Demontreville Tr Cir N Demontreville Tr PI to cul-de-sac $ 150,000 • Demontreville Tr Cir N Demontreville to Demontreville Tr PI $ 84,000 • Demontreville Tr PI N Demontreville Tr Ct to cul-de-sac $ 96,000 Financed by Bond Proceeds (bonds to be repaid 70% through MSA construction aid and 30% through special assessments): (PROJECT LISTED REPRESENTS ORIGINALLY BUDGETED STREET) • Keats Avenue 57th St to TH 36 $1,000,000 For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 5-24 City of Lake Elmo Budget 2012 Account Number 2012 Street Improvements Revenues Description 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change Intergovernmental 419-000-0000-33419 MSA Construction $0 $0 $0 $0 $700,000 N/A Total Intergovernmental $0 $0 $D $0 $700,000 N/A Other 419-000-0000-36210 Interest Earnings $0 $0 $0 $D $0 N/A Total Other $0 $0 $0 $0 $0 N/A Total Revenues $0 $0 $0 $D $700,000 N/A Other Financing Sources 419-000-0000-39210 Transfer In $0 $0 $0 $0 $0 N/A 419-000-0000-39310 Bond Proceeds $0 $0 $0 $0 $930,000 N/A Total Other Financing Sources $0 $0 $0 $0 $930,D00 N/A Total Revenues and Other Financing Sources $0 $0 $0 $0 $1,630,DD0 N/A Expenditures Other Services and Charges 419-480-8000-43030 Engineering Services $0 $0 $0 $0 $0 N/A 419-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A 419-480-8000-43150 Contract Services $0 $0 $0 $0 $0 N/A 419-48D-8000-43510 Public Notices $0 $0 $0 $0 $0 N/A Total Other Services and Charges $0 $0 $0 $0 $0 N/A Capital Outlay 419-480-8000-45300 Improvements Other Than Bldgs $0 $0 $0 $0 $1,630,000 NIA Total Capital Outlay $0 $0 $0 $0 $1,630,000 N/A Total Expenditures $0 $0 $0 $0 $1,630,000 N/A 2012 Street Improvements $0 $0 $0 $0 N/A Fund Balance Fund Balance, Beginning of Year Net Change In Fund Balance Fund Balance, Ending of Year $0 $0 $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 N/A $0 $0 $0 $0 N/A 5-25 THIS PAGE INTENTIONALLY BLANK ENTERPRISE FUNDS SUMMARY PURPOSE: Enterprise funds (a type of proprietary fund) are used to report an activity for which a fee is charged to external users for goods or services. Enterprise funds account for operations financed and operated in a manner similar to private business enterprises. The intent of the governing body is that the costs of providing goods or services on a continuing basis be financed or recovered primarily through user charges. The city presently has three enterprise funds: 1. Water 2. Sewer 3. Surface Water Annual appropriated budgets are not adopted for enterprise funds, but budgets are prepared by staff and reviewed by the city council to assist in the city's overall financial planning. BASIS OF ACCOUNTING & BUDGETING: Enterprise funds are accounted for on the economic resources measurement focus, where the aim of a set of financial statements is to report all inflows, outflows, and balances affecting or reflecting an entity's net assets. All assets and all liabilities (whether current or non -current) associated with an enterprise fund's activity are included on the balance sheet. Transactions that Improve or diminish the economic position of the fund are reported as revenues or expenses. Depreciation, using the straight-line method, is charged against all exhaustible capital assets as an expense against operations. Enterprise funds are accounted for using the accrual basis of accounting, which recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows. The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. 6-1 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 Fund Number ENTERPRISE FUNDS Description Revenues (Opera no and Nononeratino) 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change 601 Water $557,600 5888,569 8579,000 $378,761 $560,500 -3.2% 602 Sewer $37,500 $51,539 $39,750 $32,487 $46,100 13.5% 603 Surface Water $119,000 $376,808 $135,000 $140,300 $167,500 24.1% Total Revenues (Operating and Nonoperating) $714,100 $1,316,710 $763,760 $561,548 $773,100 2,6% Expenses (Ooeretina and Nonooerallna) 601 Water $956,676 5808,320 5860,315 $224,403 $900,693 6.23° 602 Sewer $76,876 $61,612 $103,606 $38,335 $103,003 0.5°k 603 Surface Water $119,092 $151,383 $129,590 $48,636 5183,732 26.3% Total Expenses (Operating and Nonoperadng) $1,152,544 $1.111,214 $1,193,419 $311,374 $1,167,428 2.2% TOTAL ENTERPRISE FUNDS ($438,444) $205,502 ($439,6691 $240,173 ($394,328) NIA Other Cash Inflow Bond/Loan Issuance 601 Water 5885,000 $23,928 $1,370,000 $56,228 $2,290,000 67.2% 602 Sewer $0 $0 $0 $0 $0 N/A 603 Surface Water $0 $0 $0 $0 $0 N/A Total Bond/Loan Issuance $685,000 $23.928 $1.370,000 $50,226 $2,290,000 67.2% Other Cash Outflow Bond/Loan Principal 601 Water $35,000 $35,000 540,000 $0 $40,000 0.0% 602 Sewer $0 $0 $0 $0 $0 N/A 603 Surface Water $0 $23,928 $0 $56,226 $0 N/A Total Bond Principal $35,000 $58,928 $40.000 $56,226 $40,000 0.0% Acquisition of Capital Assets 601 Water $885,000 $33,320 $1,370,000 $0 $2,290,000 87.2% 602 Sewer $0 $0 $0 $0 $0 N/A 603 Surface Water $35,000 $0 $35,000 $0 $0 -100.0% Total Acquisition of Capital Assets $920,000 $33,320 $1,406,000 $0 $2,290,000 83.0% Net Assets Net Assets, Beginning of Year Net Change in Net Assels Net Assels, Ending of Year Cash $7,701,302 $7,701,302 $7,906,804 $7,906,804 $7,467,135 -5.6% ($438,444) 5205,502 ($439,669) $240,173 ($394,328) N/A 87,262,858 $7.906,804 $7,467,135 $8,146,977 $7,072,807 5.3% Cash, Beginning of Year $500,866 $500,668 $538,368 $538,368 $384,710 -28.5% Change In Net Assets ($438,444) $205,602 ($439,069) $240,173 ($364,328) N/A Deduct: Contrib. of Capital Assets $0 ($345,947) $0 $0 $0 N/A Add Back: Depreciation Expense $322,000 $348,746 $355,000 $0 $367,200 3.4% Add Back: Deferred Charges Amon. $6,277 $7,418 $6,011 $0 $7,418 23.4% Add Back: Bond Discount Amort. $0 ($711) $0 $0 $0 N/A Add: Other Cash Inflow $8135,000 $23,920 $1,370,000 $56,226 $2,290,000 67.2% Deduct: Other Cash Outflow ($965,000) ($92,248) ($1,445,000) ($56,226) ($2,330,000) N/A Other Cash Flow Ilems $0 ($108,988) $0 $0 $0 NIA Cash, Ending of Year $320,499 $538,368 $384,710 $778,641 $325,000 -16.5% 6-3 WATER (601) BUDGETARY OBJECTIVE: The water fund is responsible for recording expenses related to the cost, maintenance, and replacement of the city water system while deriving revenue from user charges. ACCOUNT HIGHLIGHTS: REVENUES AND TRANSFERS IN Water Sales (37100) City property owners are charged on a quarterly basis for water usage. Water Connections - Municipal (37150) Water hook-up charges. Meter Sales (37170) Charges for water meters placed in city properties. Tower Rent (37180) Rent charged for antenna placement on city water towers. Transfer In (39210) Transfer from the General fund to assist in offsetting the Water fund's declining cash balance - $25,000. OTHER CASH INFLOW Bond Issuance Debt issued for the financing of water capital equipment or water infrastructure. Due to the full accrual method of accounting in the water fund, this amount will ultimately be classified as a bond or loan payable liability, and no bond proceeds revenue will be recorded. EXPENSES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Water Meters & Supplies (42300) Acquisition of water meters for replacement of obsolete or non -serviceable meters. Engineering Services (43030) Expenditures for contracted engineering services related to water. Contract Services (43150) Includes expenditures for financial consulting services and outsourced accounting services, including accounts payable, payroll, and utility billing. Depreciation Expense (43320) Straight-line depreciation Is calculated on the water system and related capital assets. 6-4 Insurance (43610) Premiums for water infrastructure, buildings, vehicles, and equipment. Electric Utility (43810) Includes water related electric service. Water Utility (43820) Externally provided water service. Repairs & Maintenance (44030) Water related system and equipment repairs and maintenance. Bond Interest (46110) Interest payments/expense due on the 2005 and 2009A Refunding (2002) G.O. Water Revenue Bonds. OTHER CASH OUTFLOW Bond Principal (46010) Principal payments due on the 2005 and 2009A Refunding (2002) G.O. Water Revenue Bonds. Due to the full accrual method of accounting in the water fund, this amount will ultimately be classified against a bonds payable liability, and no principal expense will be recorded. Acquisition of Capital Assets Water capital assets including the following: • Well and pumphouse #4 $1,370,000 • Keats trunk watermain extension $ 920,000 Due to the full accrual method of accounting in the water fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 6-5 City of Lake Elmo Budget 2012 Account Number Water 601-000-0000-36100 601-000-0000-36205 601-000-0000-37100 601-000-0000-37120 601-000-0000-37170 Personnel Services 601-494-9400-41010 601-494-9400-41210 801-494-9400-41220 601-494-9400-41230 801-494-9400-41300 801-494-9400-41420 801-494-9400-41510 Description Operating Revenues Special Assessments Refunds end Reimbursements Water Sales Bulk Water Meier Sales Total Operating Revenues Operating Expenses Full-time Salaries P ERA Contributions FICA Contributions Medicare Contributions Health \Denial insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 601-494-9400-42000 601-494-9400-42030 601-494-9400-42160 601-494-9400-42270 601-494-9400-42300 601-494-9400-42400 Total Supplies Office Supplies Printed Forms Chem Icals Utility System Maintenance Water Meters & Supplies Small Tcols & Minor Equipment Other Services and Charges 601-494-9400-43030 601-494-9400-43150 601-494-9400-43180 601-494-9400-43210 601-494-9400-43220 601-494-9400-43320 601-494-9400-43610 601-494-9400-43810 601-494-9400-43820 601-494-9400-44030 601-494-9400-44300 601-494-9400-44370 601-494-9400-46200 Engineering Services Contract Services Software Support Telephone Postage Depreciation Expense insurance Electric Utility Water Willy Repairs\ Maint Imp Not Bidgs Miscellaneous Conferences & Treining Fiscal Agent Fees Total Other Services and Charges Total Operating Expenses Operating income (Loss) NonoperalIng Revenues 601-000-0000-36210 601-000-0000-36231 601-0004000-36232 601-000-0000-37150 601-000-0000-37180 601-000-0000-39210 Interest on investments Contrib, of Capital Assets Developer Contributions Water Connections - Municipal Tower Rent Transfer in 2010 Budget 2010 Actual 2011 Budget 2011 Year -to -Date (07131111) 2012 Preliminary Budget $4,000 $3,774 $4,000 $15,049 $2,500 $0 $0 $0 $0 $0 $425,009 $602,464 $440,000 $226,504 8440,000 W $0 $0 $5,972 $0 $4,150 $11,121 85,000 85,447 $5,000 $433,150 $517,359 $449,000 $252,972 8447,500 2011 to 2012 Change -37.6% N(A 0.0% NIA 0.0% -0.3% 873,667 $72,799 $74,660 $40,618 $74,627 0.0% $5,150 $5,074 $5,413 $2,845 $5,410 -0.1% $4,661 $4,377 $4,629 $2,410 14,627 0.0% $1,067 $1,024 $1,083 $563 $1,062 -0.1% $15,467 $14,576 $16,313 $8,305 $14,320 -12.2% $0 $0 $0 $0 $0 NIA 84,339 84.861 84,226 $3,507 83,779 -10,6% $104,151 8102.711 $106,324 868,349 $103,845 $200 $410 $500 $0 $500 0.0% $2,500 $765 $1,500 $0 $1,000 -33.3% 85,000 $3,893 86,000 $2,069 $5,000 0.0% $6,000 $2,807 $4,000 $760 $3,500 -12.5% $70,000 $84,861 $70,000 $2,641 $25,000 -64.3% $2,500 $488 $2,000 $0 $1,500 -25.0%. $86,200 893,226 883,000 85,490 836,500 -56.0% $60,000 $13,141 $50,000 $11,266 $40,000 -20.0% $15,000 $21,668 817,000 $0 $20,000 17.6% $4,200 $2,298 $4,200 $1,452 $3,200 -23.8% $550 $506 $450 $296 $600 33.3% $2,100 $1,940 $2,000 $1,000 $2,000 0.0% $310,000 $324,818 $330,000 $0 $340,000 3.0% $10,143 89,7 i o $10,000 16,023 $9,000 -10.0% $30,000 $20,889 826,000 810,080 $23,000 -8,0% $120,000 $96,406 $120,000 $28,997 $110,000 -8,3% $10,000 $7,900 $10,000 12,667 $10,000 0.0% 86,000 $3,225 $4,000 $2,906 $4,000 0,0% $1,000 $884 $1,000 $0 $1,000 0.0% $0 $425 $425 $425 $426 0.0% $567,993 $503,810 $574,075 865,112 $563,225 -1.9% $758,344 $699,746 $763,399 $128,951 8703,670 ($325,194) (8182,387) ($314,399) $124,021 (1256,070) NIA $9,000 $10,583 $5,000 $0 $4,000 -20.0% W $4,401 $0 $0 $0 N/A $0 $183,000 $0 $0 $0 NIA $37,850 $78,000 $45,000 $42,900 848,000 6.7% $27,600 $45,226 130,000 $32,889 $36,000 20.0% 850,000 $50,000 $50,000 $50,000 $25,000 -50.0% Total Nonoperating Revenues $124.450 $371,210 Mum) $125,789 $113,000 -13.1% Non o p eratIng Expenses 601-494-9400-46110 Bond Interest $191,955 $191,156 $190,905 $95,453 $189,705 -0.6% 801-494-9400-46300 Deferred Charges Amort. $6,277 $7,418 $6,011 $o $7,418 23.4% Total Nonopereting Expenses $198,232 $198,574 $196,916 $95,453 $197.123 0.1% Change in Net Assets ($398,976) ($9,751) ($381,3151 $154,358 ($340,193) N/A t..7."-....,":i.f.,SE"Ory‘MTA$SEMObALANOETBOOtlty'-:F -s-1,--4,168:04'.::::: '..r.-i..--j.:$1,Mi::::::-::--ft,161;3,16-1.,--:-; _ --..-- --I, i,-.-:- :0.',... ,::-.-:.;--$840;'W,_.:._..:1',- -,,:.=:-,:r1.1105-- 6-6 City of Lake Elmo Budget 2012 Account Number Description Other Cash Inflow N/A N/A Other Cash Outflow Bond issuance Surface Water Loan Total Other Cash Inflow 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07131111) Budget Change $885,000 $0 $1,370,000 $0 $2,290,000 672% $0 $23,928 $0 $56,226 NIA $885,000 $23,928 $1,370,000 $56,226 $2,290,000 67.251, 601-494-9400-46010 Bond Principal $35,000 $35,000 $40,000 $0 $40,000 0.0% N/A Surface Water Loan $0 $0 $0 $0 $0 N/A N/A Acquisition of Capital Assets $885,000 $33,320 $1,370.000 $0 $2,290,000 07.2%. Total Other Cash Outflow $920,000 $68,320 $1,410,000 $0 $2,330,000 65.2% Not Assets Net Assets, BegInning of Year Change in Net Assets Net Assets, Ending of Year eag $6,872,316 .(;$,344801:219530) $6,872,316 $6,862,565 $6,862,565 ($398,976) N/A ($381,315) $154,358 ($9,751) $6,473,340 $6,862,565 $6,481,250 $7,016,923 $6,141,057 Cash, Beginning of Year $533,346 $533,3413 $565,407 $565,407 $450,103 -15.1% Change In Net Assets ($398,976) ($9,751) ($381,315) $154,358 ($340,193) N/A Deduct: Contrib. of Capital Assets $0 ($187,401) $0 $0 $0 NIA Add Back: Depreciation Expense $31 0,000 $324,818 $330,000 $0 $340,000 3.0% Add Back: Deferred Charges Amort. $6,277 $7,418 $6,011 $0 $7,418 23.4% Add Back: Bond Discount Amort. $0 ($711) $0 $0 $0 N/A Add: Other Cash Inflow $885,000 $23,928 $1,370,000 $56,226 $2,290,000 67.2% Deduct: Other Cash Outflow ($920,000) ($68,320) ($1,410,000) $0 ($2,330,000) N/A Other Cash Flow Items $0 ($57,920) $0 $0 $0 N/A Cash, Ending of Year $415.647 $565,407 $480,103 $775.991 $447,328 -6.8% 6-7 SE BUDGETARY OBJECTIVE: ER (602) The sewer fund is responsible for recording expenses related to the cost, maintenance, and replacement of the city sewer system while deriving revenue from user charges. ACCOUNT HIGHLIGHTS: REVENUES Sewer Sales (37200) City property owners are charged on a quarterly basis for sewer usage. Connection Fees Reaional (37260) Sewer hook-up charges. EXPENSES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Enaineerina Services (43030) Expenditures for contracted engineering services related to sewer. Contract Services (43150) Includes expenditures for financial consulting services and outsourced accounting services, including accounts payable, payroll, and utility billing. Depreciation Expense (43320) Straight-line depreciation is calculated on the sewer system and related capital assets. Sewer Utility — Met Council (43820) Charges are based on sewer flow estimates made by the Metropolitan Waste Control Commission. Repairs & Maintenance (44030) Sewer related system and equipment repairs and maintenance. 6-8 OTHER CASH OUTFLOW Acquisition of Capital Assets Sewer capital assets including the following: None for 2012 Due to the full accrual method of accounting in the sewer fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 6-9 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 2010 Ai:mount Number DeemIntl on Budget Sewer Operating Revenues 602-000-0000-36100 Special Assessments 6024100-0000-37200 Sewer Sales Total Operating Revenues Operating Expenses Personnel Services 2011 2012 2011 2010 2011 Year-to-Delo Preliminary to 2012 Aotua( Budget (07131)11) Budget Change $0 $0 $0 $0 $0 NI/A $37.500 848,608 $39,500 $31.402 $45.000 13.9% $37.500 $48,608 539,500 531.402 $46,000 13.9% 602-495-9450-41010 Full-time Salaries $15,216 $15,774 $16,164 58.899 $16,246 0.614 602-495.9450-41210 PERA Contributions $1,135 $1,103 $1,172 $645 $1,176 0.6% 602-495-9450-41220 FICA Conlribulions $1,006 $944 $1,002 $521 $1,007 0.5% 602-495-9450-41230 Medicare Contributions $235 $221 $234 $122 $236 0,9% 602-495-9450-41300 Heallh/Dental insurance $3,914 $3,696 $4,141 $2,076 $3,573 -13.7% 602-495-9450-41420 Unemployment Benefits $0 $0 $0 SD $0 NO 602-495-9450-4151D Workers Compensation $1,110 $1,268 $1,293 $1.073 $1,163 -10,1% Total Personnel Services $23,526 $22,995 $24.006 $13.336 $23,403 -2.5% Supplies 602-495-9450-4227D Wilily System Maint Supplies $2,000 $210 $1,500 $0 $1,000 -33,3% 602-495-9450-4240D Small Tools 8 Minor Equipment $1.500 $0 $1,000 SO $1,000 0.0% Tole I Supplies $3.500 $210 $2,600 50 $2,000 -20.D% Other Services and Charges 602-495-9450-43030 Engineering Services $6,000 $7,488 $32,000 512.043 $32,000 0,259 602-495-9450-43160 Contract Services $10,000 $4,334 $12,000 $0 $12,000 0.0% 602-495-9450-43210 Telephone $1,000 $1,255 $850 $735 $1,600 76.5% 602-495-9450-43310 Mileage $250 $0 $150 $0 $100 -33.3% 602-495-945043320 Depreciation Expanse $9,000 $8,740 $9,000 10 $9,200 2.2% 602-405-9450-43610 Insurance $2,600 $0 $1,000 81.331 $2,000 100.0% 602-495-9450-43010 Electric Utility $1,600 $1,353 $1,500 $626 $1,500 0.0% 602-495-9450 43620 Sewer Utility - Met Councll $16,600 $16,125 $17,600 $10,264 $16,500 -5,7% 502-495-9450-44030 Repa(re1Maint imp Not Bides $2,000 $12 $2,000 10 $2,000 0.0% 602-495-9450-44300 Miscellaneous Expenses $500 $0 $500 10 $300 -40.0% 602-495-9450-44370 Conferences & Training $500 $0 $600 10 $500 0,0% Total Other Services and Charges $49,760 $38,307 $77,000 $24,999 $77.600 0.9% Total Op ending Expenses $76.876 $61,512 $103,506 130.335 $103,003 -0.5% Omaha Income (Loss) 1$39,376) ($13,0041 ($64.0061 (56.9331 ($56.003) N/A Nonoperating Revenues 602-000-0000-36210 Interest on Investments $0 $631 $250 50 $100 -60.0% 602-000-0000-37260 Connection Fees Municipal $0 $2.400 $0 $1.085 SO N/A Total Pfonoperating Revenues $0 $3.031 $250 01,085 $10D -60.0% Change In Net Assets 1$39,3761 39,9731 f $53.7561 (55.8401 1$57.903) N/A Other Cash Inflow N/A Bond issuance $0 $0 $0 $0 $D N/A N/A Internal Loans $0 SO $0 SO $D NIA Total Olher Cash inflow $0 $0 $0 $0 $D N/A Other Cash Ottflow N/A Band Principal $0 $0 $0 $0 SD N/A NIA Inleme I Loans $0 $0 $0 $0 $0 N/A N/A Acqulallion of Genital Assets 10 $0 $0 $0 $D NIA, Total Other Cash Outflow $0 50 $0 SD $0.00 Net Assets Net Assets, Beginning of Year Change In Net Assets Net Assets, Ending of Year $260,226 $260,226 $250,253 $250,253 $186,497 -25.5% (539,3761 49,9731 (863.7551 ($5,840) ($57,903) N/A $220.850 5250 253 $166.497 8244,405 $128,594 -31.0% Cash, Beginning of Year $47,474 $47,474 $29,226 $29,226 ($25,630) -167.4% Change In Net Ae5ete (939,376) ($9,973) ($63,756) (85.849) ($67,903) NIA Deduct Contrib. of Caplial Assets $0 $0 $0 So So NIA Add Beck: Dam eciallon Expense *9,000 $8,740 $9,000 $0 $9,20D 2,2% Add Back: Defamed Charges Amort. $0 $0 $0 $0 SO NIA Add Beck: Bond Discount Amort. $0 $0 $0 $D SD N/A Add: Olher Cash inflow $0 $0 $0 $0 $D NIA Deduct: Other Cash Outflow $0 $0 $0 SD $0 N/A Other Cash Flow Items $0 ($17.015 I SO $0 SD NIA Cash, Ending of Year $17,096 $29,226 10255301 $23.376 ($74.233) NIA 611 SURFACE WATER 603) BUDGETARY OBJECTIVE: The surface water fund is responsible for recording expenses related to the cost, maintenance, and replacement of the city surface water system while deriving revenue from user charges. ACCOUNT HIGHLIGHTS: REVENUES Surface Water Sales (37100) City property owners are charged on an annual basis for the surface water utility. EXPENSES Full -Time Salaries (41010) See Appendix 1 for the personnel compensation distribution. Comprehensive Planning (43020) Expenditures for contracted surface water planning as part of a comprehensive plan update, and as required by the Valley Branch watershed. Engineering Services (43030) Expenditures for contracted engineering services related to surface water. Contract Services (43150) Includes expenditures for financial consulting services and outsourced accounting services, including accounts payable, payroll, and utility billing. Depreciation Expense (43320) Straight-line depreciation is calculated on the water system and related capital assets. Street Sweeping (44010) Expenditures for contracted street sweeping services related to surface water. 6-12 OTHER CASH OUTFLOW Acquisition of Capital Assets Surface water Capital Improvement Plan items including the following: Rain garden improvements $35,000 (not capitalized) Due to the full accrual method of accounting in the surface water fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 6-13 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 Aceount Number Surface Waller 2811 2012 2011 2010 2010 2011 Yeerlo•Dele Preliminary to 2012 Doscriplion Budnet Actual Budget 107/31/111 Budget Charm° °mauling Revenues 008000-0000-30200 Miscellaneous Revenue 008000000037100 Surface Water Unity Sales Total Operating Revenues Operating Expenses Personnel Services $0 $0 $0 SO $0 N/A $123.000 $185.426 0135000 $140.300 $150,000 11.111, $123.000 0185.425 5135,000 $140,300 $150,000 11.1% 003.400-050041010 Fulktime Salaries $20,041 $26,623 $20,243 $10,140 $20,290 0.2% 003,400450041210 PERA Contributions $2,033 $2,002 $2,120 $1,170 $2,124 0,2% 003-4080500-41220 FICA Conldbulloris $1,601 $1,720 $1,613 $060 $1,817 0,2% 003-4080500-41230 Medicare Contributions $421 $405 $429 $225 $425 0,2% 6084080501841300 Health/Dental Insurance $5,808 $5,638 $0,131 $3,167 $5,370 42.4% 603406-0500-41420 Unemployment Benefils $0 $0 $0 $0 $0 NIA 003-4080500-41510 Workers' Compensallon $1,300 $1.555 $1,607 $1,364 $1.497 -10.2% Total Personnel Services 140,492 $39,654 $41.398 $23035 $41632 -2.1% Supplies 603.408050842000 °Moe Supplies $700 $460 $700 $0 $500 -28,8% 608406-960042270 Utility System Main) Supplies $1,000 $0 $500 $0 $500 0.0% 003-4980500-42400 Sinai! Toole & Minor Equipment $600 $1,477 $1.000 $0 $1.000 0.0% Total Supplies $2.260 $1.037 $2,200 $0 $2.020 -9.1% Other Services and Charges 003.400-9600-43020 Comprehensive Planning $5,000 $0 $5,000 SO $3,000 -40.0% 0084089503-43030 Engineering Services 040,0130 $31,182 $35,000 $14,662 $30,000 .14.35- 603.4980500-43150 Contract Services $10,000 $17,495 $12,000 $0 $113,000 50.05- 603,490.0500-43180 Sofhwire Support $1,000 $0 $1,000 $0 $1,000 0.0% 6084080600-43220 Postage $1,600 S1,320 $1,500 $0 $1,500 0.004 003-403-9500-43320 Depreciation Expense $3,000 $16,165 $10,000 $0 $10,000 12.5% 608495-050844010 Skeet Sweeping $11,600 $8,885 $11,000 $10,000 $11,000 -5.2% 003-495-0500-44030 RepalrrvMaint Not Oldg $2,000 $1,027 $1,600 $0 $1,500 SO% 603-400-0500-44300 Miscellaneous Expenses $600 $400 $300 $414 $400 33.3% 008400-0500-44370 Conferences & Training $1,800 $2,070 $2,100 $530 $1,800 -14,3% 003-468-0500-45300 improvements Other Than Bldg& $0 $32,222 $0 $0 $35.000 N/A Total Other Services and Charges $76,400 $160,502 $30003 $25.600 $ 121.20D 490% Operating Expenses £419.092 $161.363 $129,506 $48.035 $103.732 20.3% Operating Income (Loss) $3,000 $34.042 $6.402 $01.104 1513.7321 -354.2% Nonoper sting Revenue* 003-000-0000.36205 Refunds end Relmhersements. $0 $32,721 003-000-0000-36210 interest on Investment ($4,000) ($84) 003-0000000-36231 Contrib. of Capital Assets $0 $3.548 003-000-000830232 Developer Conlrihullons $0 $165,000 Total Nonoperaling Revenues 154.000) $101.183 Change in Net Assets 3021 5 $0 $0 $17,500 N/A $0 $0 $0 N/A $0 $0 $0 NIA $0 $0 SD N/A $0 $0 $17.500 NIA 05,402 $91.604 38708 -30,25- I.:::,4 .,--. , .....f'.,..:::-$6,.;;I:.„;:,-.;.r2.1-;.::,,:-$6*..f.tlf,,,r,-,7,7,,r.',77.46-,,..-,,,,7-: ....„,.,..:,-.1sif*, Other Cash Inflow N/A Bond Issuance $0 $0 $0 $0 $0 N/A N/A Surface Water Loan SO $0 So $0 $0 N/A Total Other Cash Inflow IS $0 SO $0 $0 N/A Other Cash Outflow NIA Bond Principal $0 $0 $0 $0 $0 N/A N/A Toblyn Park/LEH Loan $0 $0 $0 $0 SD N/A N/A Surface Water Loan SO $23,028 $0 $58,226 $0 99,4 NIA Acquisition of Capital Assets $35,000 $0 $35,000 $0 $0 -100.0% Tolal Other Cash Outflow MOOD $23,928 $35,000 $56,220 SO -100.0% Not Assails Net Assets, Beginning of Year $509760 $588,700 $703,085 $703,085 $709,307 0.7% Change In Net Assets 4921 $225.226 $6,402 $91.004 $3.700 .30,2% Net Assets, Ending of Year $580689 $793,085 $790.3,97 $385,849 $003,165 0.6% Cash Cash, Beginning or Year ($00,154) ($00,154) ($50,200) ($68,268) ($69,804) WA Change in Nei Assets ($92) $225,226 $6,402 $91,804 $3,708 -30,2% Deduct: Contrib. ol Capital Assets $0 (9158546) $0 $0 $0 N/A Add Back: Depreciation Expense 13,000 $16,188 $10,000 $0 $18,000 12.6% Add Back; Deferred Charges Amor,. $0 $.0 $0 $0 $0 NIA Add BFICk Bond Discount Anted. $0 $0 SO $0 $0 N/A Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A Deduct Other Cash Oulgow ($35,000) ($23,02e) ($35,000) ($56,220) $0 N/A Other Cash Flow Reins $0 ($34.051) SO $0 $0 N/A Cash, Ending of Year ($112246) ($56.266) 109,0041 ($20,627) (848090) N/A 0-16 THIS PAGE INTENTIONALLY BLANK INTERNAL SERVICE FUNDS SUMMARY PURPOSE: Internal service funds (a type of proprietary fund) are used to report an activity that provides goods or services to other funds, departments, or agencies of the primary government on a cost reimbursement basis. The city presently has three internal service funds: 1. Radio Replacement 2. Information Technology (IT) Replacement 3. Furniture, Fixtures, and Equipment (FFE) Replacement Annual appropriated budgets are not adopted for internal service funds, but budgets are prepared by staff and reviewed by the city council to assist in the city's overall financial planning. BASIS OF ACCOUNTING & BUDGETING: Internal service funds are accounted for on the economic resources measurement focus, where the aim of a set of financial statements is to report all inflows, outflows, and balances affecting or reflecting an entity's net assets. All assets and all liabilities (whether current or non -current) associated with an internal service fund's activity are included on the balance sheet. Transactions that improve or diminish the economic position of the fund are reported as revenues or expenses. Depreciation, using the straight-line method, is charged against all exhaustible capital assets as an expense against operations. Internal service funds are accounted for using the accrual basis of accounting, which recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows. The basis of budgeting is consistent with accounting principles generally accepted in the United States of America. 7-1 THIS PAGE INTENTIONALLY BLANK City of Lake Elmo Budget 2012 Fund Number INTERNAL SERVICE FUNDS Descrlptlon Revenues (Operation and Nonoperallna) 2010 Budget 2011 2012 2011 2010 2011 Year -to -Date Preliminary to 2012 Actual Budget (07/31/11) Budget Change 701 Radlo Replacement $0 $334 $6,150 $6,000 $6,100 -0.8% 702 IT Replacement $0 $311 $6,150 $8,000 $6,100 -0.8% 703 FFE Replacement $0 $310 $6,150 $6,000 $24,000 290.2% Tolal Revenues (Operating end Nonoperaling) $0 $955 $18,460 $18,000 $30,200 98.2% Expenses fOnerallna and NonoperatIna) 701 Radio Replacement $0 $8,321 $8,600 $0 $8,500 702 IT Replacement $0 $20,795 $19,000 $859 $20,000 703 FFE Replacement $0 $29,761 $30,000 $12,663 $31,000 Total Expenses (Operaling and Nonoperaling) $0 TOTAL INTERNAL SERVICE FUNDS $0 ($57,922) ($39,050) $4,478 ($23.300 Other Cash Inflow Bond/Loan Issuance $58,877 $57,600 $13,522 859,500 0.0 % 5.3% 3.3% 3.5%, N/A 701 Radio Replacement $0 $0 $0 $0 $0 N/A 702 IT Replacement $0 $0 $0 $0 $0 N/A 703 FFE Replacement $0 $0 $0 $0 $0 N/A Total Bond/Loan Issuance $0 $0 $0 $0 $0 N/A Other Cash Outflow Bond/Loan Princlpal 701 Radio Replacement $0 $0 $0 $0 $0 N/A 702 IT Replacement $0 $0 $0 $0 $0 N/A 703 FFE Replacement $0 $0 $0 $0 $0 N/A Total Bond Princlpal $0 $0 $0 $0 $0 N/A Acquisition of Capital Assets 701 Radio Replacement $0 $0 $0 $0 $0 N/A 702 fr Replacement $0 $0 $31,400 $0 $36,400 15.9% 703 FFE Replacement $0 $11,164 $3,600 $0 $28,600 694.4% Total Acquisition of Capital Assets $0 $11,164 $36,000 $0 $65,000 85.7% Net Assets Net Assets, Beginning of Year Net Change In Net Assets Net Assets, Ending of Year Cash $376,275 $376,275 $318,363 $318,353 $279,303 -12.3% $0 ($67,922) (839.050) $4,478 ($23,300) N/A $376,275 $318,353 $279,303 $322,831 $256,003 Cash, Beginning of Year $60,000 $60,000 $47,733 $47,733 $31,183 -34.7% Change In Net Assets $0 ($57,922) ($39,050) $4,478 ($23,300) N/A Deduct: Contrib. of Capital Assets $0 $0 $0 $0 $0 N/A Add Back: Depreciation Expense $0 $58,819 $57,500 $0 $59,600 3.5% Add Back: Deferred Charges Amod, $0 $0 $0 $0 $0 N/A Add Back: Bond Discount Amort. $0 $0 $0 $0 $0 N/A Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A Deduct: Other Cash Outflow $0 ($11,104) ($35,000) $0 ($65,000) N/A Other Cash Flow Items $0 $0 $0 $0 $0 N/A Cash, Ending of Year $60,000 $47,733 $31,183 $52,211 $2,383 -92.4% 7-3 RADIO REPLACEMENT (701) BUDGETARY OBJECTIVE: Initial 800 MHz radios were purchased by the city as part of a larger federal grant received by Washington County. The radio replacement fund is responsible for ensuring funds are available for future radio upgrades and replacement while deriving revenue or receiving transfers from the general fund. ACCOUNT HIGHLIGHTS: REVENUES AND TRANSFERS IN Charges to Other Funds (xxxxx) Cost reimbursements from general fund department budgets. Transfer In (39200) Transfer from the general fund to assist in future radio replacement - $6,000. EXPENSES Depreciation Expense (43320) Straight-line depreciation is calculated on the radio replacement equipment. OTHER CASH OUTFLOW Acquisition of Capital Assets Radio replacement capital assets including the following: None for 2012 Due to the full accrual method of accounting in the radio replacement fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 7-4 City of Lake Elmo Budget 2012 Account Number Radio Replacement Description Operating Revenues 701-000-0000-xxxxx Charges to Other Funds Total Operating Revenues Operating Expenses Other Services and Charges 701-480-8000-43320 Depreciation Expense Total Other Services and Charges Total Operating Expenses Operating Income (Loss) Nonoperating Revenues 2011 2012 2011 2010 2010 2011 Year -to -Date Preliminary to 2012 Budget Actual Budget (07/31(11) Budget Change $0 $o $O $0 $0 N/A $0 $0 $D $0 SO N/A $0 $8,321 $8,500 $0 $8,500 0.0% $0 $8,321 $8,500 $0 $8,500 0.0% $0 $8,321 $8,500 $0 $8,500 0.0% $0 ($8,321) ($8,500) $0 ($8,500) N/A 701-000-0000-36210 Interest on Investments $0 $334 $150 $0 $100 -33.3% 701-000-0000-38231 Contrib. of Capital Assets $0 $0 $0 $0 $0 N/A 701-00D-0000-39200 Transfers In $0 $0 $6,000 $6,000 $6,000 0,0% Total Nonoperating Revenues $0 $334 $6,150 $6,000 $6,100 -0.8% Nonoperating Expenses 701-450-8000-46110 Bond Interest $0 $0 $0 $0 $0 N/A 701-480-8000-46300 Deferred Charges Amort. $0 $0 $0 $0 $0 N/A. Total Nonoperating Expenses $0 $0 $0 $0 $0 N/A, Change in Net Assets $0 ($7,987) ($2,350) $6,000 ($2,400) N/A USE OF NET ASSETS TO BALANCE BUDGET '$0 ' ' $7,987 $2,350 ' $0 $2,400 2.14 Other Cash Inflow N/A Bond Issuance $0 $0 $0 $0 $0 N/A N/A Internal Loans $0 $0 $0 $0 $0 N/A Total Other Cash Inflow $0 $0 $0 $0 $0 N/A Other Cash Outflow N/A Bond Principal $0 $0 $0 $0 $0 N/A N/A Internal Loans $0 $0 $0 $0 $0 N/A N/A Acquisition of Capital Assets $0 $0 $0 $0 $0 N/A Total Other Cash Outflow $0 $0 $0 $0 $0 N/A Net Assets Net Assets, Beginning of Year $99,742 $99,742 $91,755 $91,755 $89,405 -2.6% Change In Net Assets $0 ($7,987) ($2,350) $6,000 ($2,400) N/A Net Assets, Ending of Year $99,742 $91,755 $89,405 $97,755 $87,005 -2.7% Cash Cash, Beginning of Year $20,000 $20,000 $20,334 $20,334 $26,484 30.2% Change in Net Assets $0 ($7,987) ($2,350) $6,000 ($2,400) N/A Deduct: Contrib, of Capital Assets $0 $0 SD $0 0 N/A Add Back: Depreciation Expense $0 $8,321 $8,500 $0 $8,500 0.0% Add Back: Deferred Charges Amort. $0 $0 $0 $0 $0 N/A Add Back: Bond Discount Amort, $0 $0 $0 $0 $0 N/A Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A Deduct: Other Cash Outflow $0 $0 $D $0 $D N/A Other Cash Flow items $0 $0 $0 $0 $0 N/A Cash, Ending of Year $20,000 $20,334 $26,484 $28,334 $32,584 23.0% 7-5 INFORMATION TECHNOLOGY REPLACEMENT (702) BUDGETARY OBJECTIVE: The information technology (IT) replacement fund accounts for purchases and replacement of computer equipment, printers, photocopiers, telecommunication devices, and related items while deriving revenue or receiving transfers from the general fund. ACCOUNT HIGHLIGHTS: REVENUES AND TRANSFERS IN Charges to Other Funds (xxxxx) Cost reimbursements from general fund department budgets. Transfer In (39200) Transfer from the general fund to assist in future IT replacement - $6,000. EXPENSES Depreciation Expense (43320) Straight-line depreciation is calculated on the IT equipment. OTHER CASH OUTFLOW Acquisition of Capital Assets IT replacement capital assets including the following: • City Hall network $ 2,500 • Replacement equipment $ 7,500 • Finance software upgrade $19,900 • Building permit upgrade $ 6,500 Due to the full accrual method of accounting in the IT fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 7-6 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year•to-Date Preliminary to 2912 Account Number Doscriptlon Budget Actual Budget (07131111) Budget Change IT Replacement Operating Revenues 702.000.0000-xxxxx Charges to Other Funds $0 $0 $0 $0 S0 N/A Total Operating Revenues $0 $0 $0 $0 $0 NIA Operating Expenses Supplies 702.410-1110.45800 Other Equipment $0 $0 $0 $0 $0 N/A 702-410-1320-45800 Other Equipment $0 $0 $0 $0 $0 N/A 702.410-1410.45000 Other Equipment $0 $0 $0 $0 $0 N/A 702-410-1450.45800 Other Equipment $0 $0 $0 $0 $0 N/A 702-410-1520-45000 Other Equipment $0 $860 $0 $0 $0 N/A 702.410-1910.45000 Other Equipment $0 $0 $0 S0 $0 N/A 702-410-1940-45800 Other Equipment $0 $0 $0 $0 $0 N/A 702-420-2220-45000 Other Equipment. $0 $0 $D $0 $D WA 702.420-2400.45800 Other Equipment $0 $0 $0 $0 $0 WA 702-43031D0.45800 Other Equipment $0 $1,199 $0 $859 $O WA 702.450-5200-45800 Other Equipment $0 $0 $D 80 $D NIA 702.494.9400.45800 Other Equipment $0 $0 $0 $0 $0 NIA 702.495-9450.45800 Other Equipment $0 $0 $0 $0 SD N/A 702.496.9500.45000 Other Equipment $0 $0 SD $0 S0 WA Total Supplies $0 $2,050 $0 $059 $0 NIA Other Services and Charges 702.480-8000.43320 Depreciation Expense $0 $10,737 $19,000 $0 $20,000 5,3% Total Other Services end Charges $0 $10,737 $19,000 $0 $20,000 5,3°to Total Operating Expenses $0 $20,795 $19,00D $859 $20.000 5.3% Operating Income (Loss) $0 ($20,7951 I$19,000) ($8591 ($20,000) N/A Nonopereling Revenues 702.000.0000.36210 interest aninvestments $0 $311 $150 $0 $100 -33.3% 702-000-0000-36231 Contrib. of Capital Assets $0 $0 $0 $0 $0 NIA 702-000.0000.39200 Transfers In $0 $0 $6,000 $6,000 $6.000 0.0% Total Nonoperuting Revenues $0 $311 $6,150 $6.000 $6,100 -0.6% Nonoperatlng Expanses 702-480.0000-46110 Bond Interest 702-480-8000.46300 Defenred Charges Amort. $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A Total Nonoperating Expenses $0 $0 $0 $0 $0 NIA Change in Net Assets S0 ($20.484) ($12,850) $5,141 ($13,900) N/A iFill T.ASSETSTOBCA)IG) BUDGET rli.iiiiii.t:= a:'$0::.: _ -*20r484-',..:. Other Cash Inflow N/A Bend Issuance N/A Internal Loans Total Other Cash Inflow Other Cash Outflow $0 $0 $0 $0 $0 N/A $0 $0 SO $0 $0 N/A $0 $0 $0 $0 S0 N/A N/A Bond Principal $0 $0 $0 $0 $0 NIA NIA Internal Loans $0 $0 $0 $0 $0 N/A N/A Acquisition of Capital Assets $0 $0 $31,40D $0 $36,400 15.9% Total Other Cash Outftow $0 $0 $31.40D $0 $36,400 15.9% Islet Assets Net Assets, Beginning of Year 899,123 $99,123 $70,639 $78,639 $65,789 -16.3% Change In Net Assets $0 320,4841 ($12,85D1 $5,141 ($13,9001 N/A Nei Assets, Ending of Year $99,123 $76,639 $65,789 $83,700 $51.689 -21.1% Cash Cash, Beginning of Year $20,00D $20,000 $18,253 $19,253 ($6,997)-138.3% Change in Net Assets $0 ($20,484) ($12,850) $5,141 ($13,900) N/A Deduct: Contrib. of Capital Assets $0 $0 $0 $0 $0 NIA Add Back: Depreciation Expense $0 $18,737 $19,000 $0 $20,000 5.3% Add Back: Deferred Charges Amod. $0 $0 $0 $0 $0 NIA Add Back: Bond Discount Amorl, $0 $0 $0 $0 SO NIA Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A Deduct: Other Cash Outflow $0 $0 ($31,400) $0 ($36,400) NIA Other Cash Flow Items $0 $0 80 $0 $0 NIA Cash, Ending of Year $20.000 $18.253 ($6.9971 $23,394 ($37.2971 NIA 7-7 FURNITURE, FIXTURES, AND EQUIPMENT REPLACEMENT (703) BUDGETARY OBJECTIVE: The furniture, fixtures, and equipment (FFE) replacement fund accounts for purchases and replacement of non -vehicles FFE equipment and related items while deriving revenue or receiving transfers from the general fund. ACCOUNT HIGHLIGHTS: REVENUES AND TRANSFERS IN Charaes to Other Funds (xxxxx) Cost reimbursements from general fund department budgets. Transfer In (39200) Transfer from the general fund to assist in existing deficit and future FFE replacement - $24,000. EXPENSES Depreciation Expense (43320) Straight-line depreciation is calculated on the IT equipment. OTHER CASH OUTFLOW Acauisition of Capital Assets FFE replacement capital assets including the following: 13 sets turnout gear (fire) $ 28,600 Due to the full accrual method of accounting in the FFE fund, these amounts may ultimately be classified as capital assets, and no capital outlay expense would be recorded. Capital assets would be depreciated each year based on their estimated useful lives on a straight line basis. For a detailed listing of the city's five year projected capital uses, see the Capital Improvement Plan section of this document. 7-8 City of Lake Elmo Budget 2012 2011 2012 2011 2010 2010 2011 Year-to•D ate Preliminary to2012 Account Number Deecrlption Budget Aofuel Budget (07/31)11) Budget Change FFE Replacement Operating Ravenna 703-000-0000-xxxxx Charges to Other Funds $0 $0 $0 $0 $0 NIA Total Operating Revenues $0 $0 $0 $0 $D N/A Operating Expenses Supplies 703-410-1110.45900 Other Equipment $0 $0 $D 0 $0 NIA 703-410-1320.4500D Other Equipment $0 $0 SD 5D $0 N/A 703-410-1410-4590D Other Equipment $0 $0 $0 $0 $0 NIA 703-410.1450-45903 Other Equipment $0 $0 $0 SD $0 N/A 703-410.1520.45000 Other Equipment $0 $0 $0 $D $0 N/A 703-410.1910.4500D Other Equipment $0 $0 $0 $0 $0 NIA 703-4104940-45130D Other Equipment $0 $0 $0 $0 $0 NIA 703-420-2220-45800 Other Equipment $0 $0 S0 to $0 NIA 703-420-2400.4590D Other Equipment $0 $0 $0 $0 $0 WA 703-4303100-4590D Other Equipment $0 $0 $0 $0 $0 WA 703-4303120-43030 Engineering Services $0 $0 S0 $791 $0 NIA 703-4303120.45300 Improvements Other Than Bides $0 $0 $0 $11,872 S0 NIA 703 4505200-45900 Other Equipment SO $0 $0 $0 S0 WA 703-490-8000.45330 Improvements other than Bldg $0 $0 $0 $0 $0 NIA 703-494.1400.4560D Other Equipment $0 $0 $0 $0 $0 WA 703-495-9450.4590D Other Equipment $0 $0 $0 $0 $0 NIA 703-498-9500.450DD Other Equipment $0 $0 $0 $0 $0 N/A Total Supplies $0 $0 $0 $12,663 $0 N/A Other Services and Charges 703-000-8000-43320 Depreciation Expense $0 $29,761 $30.000 $0 $31,000 3.3% Total Other Services end Charges $0 $29,761 $30,000 $0 $31.000 3.3% Total Operating Expenses $0 $29,761 $30.000 $12,663 $31,000 3.3% Operating Income (Lose) $0 ($29,7611 1930,0001 ($12,6631 1$31,000) N/A Nonoperaling Revenues 703-00D-0000-36210 Interest on Investments $0 $310 $150 $0 $0-100.0% 703.00D-0000.36231 Contrlb. of Capital Assets $0 $0 $0 $0 $0 NIA 703.00D-0000.3920D Transfers In $0 $0 $6,000 $6,000 $24,000 300.0% Total Nonoperaling Revenues $0 $310 56,150 $6,000 $24.000 203.2% Nonoperaling Expenses 703-080-800046110 Bond Interest $0 $0 $0 $0 $0 NIA 703-480-8000-46300 Deferred Charges Arnert. $0 $0 $0 $0 $0 NIA Total Nonoperaling Expenses $0 $0 $0 $0 $0 WA Change In Net Aaeets $0 ($29.4511 ($23.650) ($6,6631 ($7,0231 N/A €s...."_-USE0I=:NEjySSET5.TOBALANCElBUp....''::..:-__'''$0"=:--:;.:;$�9;46U:--:::.'.:.1-1.60=:_.:�..ti;.'70.6% Other Cash Inflow NIA Bond Issuance $0 $0 $0 $0 SD NIA N/A Internal Loans SO $0 $0 $0 SD N/A Total Other Cash inflow $0 $0 $0 $0 $0 N/A Other Cash Outflow N/A Bond Principal $0 $0 So So SD N/A NIA Internal Loans $0 $0 $0 $0 SD N/A NIA Acquisition of Capital Assets $0 $11,164 $3,600 $0 $29.803 694A% Total Other Cash Outflow $0 $11,164 $3.600 $0 $28,600 694.4% Net Assets Net Aeoete, Beginning of Year $177,410 $177,410 $147,959 $147,959 8124,109 -16.1% Change In Nei Assets $0 1$29,4511 1$23,850) ($6.663) ($7,000) NIA Net Assets, Ending of Year _ $177,410 $147,959 $124,109 $141,296 $117,109 -5.6% Cash Cash, Beginning of Year $20,000 $20,000 $9,146 $9,146 $11,696 Change In Net Meets $0 ($29,461) ($23,050) ($6,663) ($7,000) Deduct: Contrib. of Capital Assets $D $0 $0 $0 $0 Add Back: Depreclollon Expense $0 $29,761 $30,000 $0 $31,000 Add Book: Deferred Charges Amor!. $D $0 $0 $0 $0 Add Back: Bond DiscountAinorl. $0 $0 $0 $0 $0 Add: Other Cash inflow $0 $0 $0 $0 $0 Deduct: Other Cash Outflow $0 ($11,164) ($3,600) $0 (528,600) Other Cash Flow Items $0 $0 $0 $0 $0 Cash, Ending of Year $20.00D $9.146 $11.696 $2.403 $7.096 27.9% NIA NIA 3.3% N/A N/A N/A N/A N/A 7-9 THIS PAGE INTENTIONALLY BLANK CAPITAL IMPROVEMENT PLAN 20 2 TO 20 6 PURPOSE: The city's five-year Capital Improvement Plan (CIP) is a summary of projects and equipment that are projected over the next five years. The CIP represents a plan for the future. This is a planning document and is revised on an annual basis. The CIP does not provide a definitive specific funding formula for these projects or equipment. This will be part of a specific decision making process when each item is being considered to move ahead. For example, the Vehicle Replacement fund may be the appropriate fund for a piece of equipment such as a fire truck, but this may require the city to issue debt for the purchase and potentially increase the local property tax levy to pay for the debt. The city has various areas in which capital spending and budgeting are used: • Parks (park and trail improvements and related equipment costs) • Infrastructure (including the Street Improvement Program) • Village • Capital Acquisitions (capital machinery and equipment, vehicles, office equipment, and minor building improvements for governmental funds) • City Facilities (major buildings and building improvements for governmental funds) • Utilities (including capital machinery and equipment, vehicles, office equipment, buildings, and infrastructure for the Water, Sewer, and Surface Water enterprise funds) The CIP does not explicitly carry appropriation authority, but is approved by the city council and used in the city's overall financial planning. The CIP is funded through various means, including existing fund balances or net assets, operating transfers, grants and aids, special assessments, user charges, debt issuance, or other sources. PROCESS: During the budgeting process, department heads submit their proposals for the CIP to the City Administrator. Department head requests are modified by reviewing expected sources of funds along with the proposed uses of funds. Additionally, the effect of capital improvements on the operating budget is weighed. Total uses for the first year of the CIP are then allocated to the various next -years capital projects expenditure budgets (and any other funds, i.e. enterprise or internal service). The process for developing the CIP includes input and review by: the Maintenance Advisory Committee (MAC) on equipment needs for public works and fire; the Parks Commission for input on upcoming park and trail priorities/needs; the Planning Commission for conformance of capital/infrastructure projects to the comprehensive plan. 8-1 The capital projects fund budgets along with the CIP are presented to the city council during the annual budget process. After review and modification, the council approves the CIP and capital projects fund budgets, which are then used as spending guidelines throughout the subsequent year. 2012 TO 2016 STREET IMPROVEMENT PROGRAM: The proposed five year street improvement program continues the city's history of annually improving road and street infrastructure based upon condition and proximity within the city, in order for each project to be efficient and cost effective. The street improvement projects will vary depending upon the condition of the street and associated storm sewer needs. They may range from total reconstruction, to reclaiming, to overlay. A pavement management plan has been completed for the street system. This provides an inventory, condition assessment, recommended next improvement, and priority ranking. Each year also includes a maintenance program for crack sealing and sealcoating. The city council is responsible for studying options and adopting a consistent financing plan for implementing these future projects over the coming years. For budget planning purposes only, the non-MSA infrastructure projects reflected in the 2012 to 2016 CIP are based upon funding from General Obligation (G.0.) Bonds repaid through a 30% assessment policy and 70% repaid through the city's property tax levy. MSA infrastructure projects are also based upon financing from G.O. bonds, but repaid 70% from MSA dollars and 30% repaid through assessments. 2012 Street Improvement Projects: The 2012 street improvement infrastructure projects are the priority projects that continue the street improvement program that the city has implemented in the past. These streets were previously programmed, but were deferred until a funding plan could be developed. The priority streets that are in need of repair are: • 50th/Kimbro Avenue from 47th Street to CSAH 17 • Demontreville Trail Circle N from Demontreville Trail Place to cul-de-sac • Demontreville Trail Circle N from Demontreville to Demontreville Trail Place • Demontreville Trail Place N from Demontreville Trail Court to cul-de-sac • Keats Avenue (MSAS) from 47th Street to TH 36 The area identified for sealcoating in 2012 is detailed in the CIP. Pavement preservation is the most cost effective activity for extending the useful life of the street system. The city council is responsible for determining the financial mechanism for funding these street projects. For budget planning purposes only, the non-MSA infrastructure projects reflected in the 2012 street improvement program are based upon funding G.O. Bonds repaid through a 30% assessment policy and 70% repaid through the city's property tax levy. MSA infrastructure projects are also based upon financing from G.O. bonds, but repaid 70% from MSA dollars and 30% repaid through assessments, 8-2 VILLAGE: The purpose of the Village project is to plan and prepare for the development and potential redevelopment of the Village. All obligations and expenditures for the Village project have been tracked and put into the Village capital projects fund. The project is being funded with a loan from General Fund reserves and a repayment schedule for the loan has been established. The Village AUAR is to be paid through fees charged to developers. To implement this policy, an ordinance will need to be adopted. There are examples of this type of fee (and related ordinances) to use to develop this. Fees and policies will be adopted to cover the costs associated with developing the Village. These policies should anticipate that the developers will cover costs associated with developing the new Village. PARK DEDICATION: For 2012, proposed city park structures and improvements, park signage, and trail improvements total an estimated $84,000 (see the CIP detail). All 2012 items will be financed by existing fund balance and park dedication fees. VEHICLE REPLACEMENT: For 2012, vehicle replacement items include a replacement of fire engine 1, and 2 laptops for fire trucks. Also, a pickup truck and a single/tandem dump truck are scheduled for public works. In order to finance 2012 items, equipment certificates will likely need to be issued and would result in an annual property tax levy to repay the debt. Future major capital acquisitions will likely require additional transfers, other sources, or the issuance of additional new G.O. debt, which will also likely be repaid by city property taxes. RADIO REPLACEMENT: For 2012, no radio replacement items are scheduled. Future major capital acquisitions will likely require transfers, other sources, or the issuance of new G.O. debt, which will likely be repaid by city property taxes. INFORMATION TECHNOLOGY (IT) REPLACEMENT: For 2012, IT replacement items include city hall network and replacement equipment, and upgrades to finance and building permit software. All 2012 items will be financed by general fund transfers and existing net assets, pending availability. Future major capital acquisitions will likely require additional transfers, other sources, or the issuance of new G.O. debt, which will likely be repaid by city property taxes. 8-3 FURNITURE, FIXTURES, AND EQUIPMENT (FFE) REPLACEMENT: For 2012, FFE replacement items include 13 sets of fire turnout gear. All 2012 items will be financed by general fund transfers and existing net assets, pending availability. Future major capital acquisitions will likely require additional transfers, other sources, or the issuance of new G.O. debt, which will likely be repaid by city property taxes. CITY FACILITIES: For 2012, various city building improvements are planned. These include city hall, fire station, parking lots, and storage facility enhancements. Site acquisition for a new fire station 1 is also included. Site acquisition and construction of a new City Hall may occur in the future, as determined by the city council. Future major facility acquisitions will likely require the issuance of new G.O. debt, which will likely be repaid by city property taxes. WATER: Scheduled for 2011, the water system requires an additional well and pumphouse (#4) to assure service to existing properties on the water system. Various financing mechanisms are being explored as funding for water system needs to satisfy the community. For 2012, the Keats trunk watermain extension is also programmed. Extending water service to the southwest area of the city for properties with PFC contamination above health based value is planned for the future. A utility rate analysis and cash flow projection will be modeled and reviewed by the city council in advance of major water capital spending. SEWER: For 2012, no major sewer improvements are planned. A utility rate analysis and cash flow projection will be modeled and reviewed by the city council in advance of major sewer capital spending. SURFACE WATER: Surface water rain garden improvements are budgeted for $35,000 to be done in 2012. A utility rate analysis and cash flow projection will be modeled and reviewed by the city council in advance of major surface water capital spending. 8-4 u. 2 uomN85588S1 MIHM2MSM2 tt.e.R.E.R-ef.Rf.R MgX22ifeEW. '4"""""""ggggrrOgg.4.5,0,51MgC4 0 §§§§ pgF. § 8 ri)2 a 00;2 "2 0 RIO 8 g 22 1' Pee EeE'RtEE eee lja j$4i11.1g1 u-H 888888888 niR§§1§g 8 MI MI/II/I iIIIM 1111111EP 111111/111/1111/11111/1111111h/ ✓ eaRe_aeaeaeaRateaRee_eak*eaReaR_rALegggggm • *MOMEMEgMMiOnWPAtPV: 411010h0iP/ILLOAPWWILOWW10154 IMMPIHMOUgOgUkkgegll"fkgkag. wg '0O:2°,2"",T^',=°"P0V;2 2,9,9RUUg41,9,1,9:9-aRR Pl-gtr.“ P4iMiLg.g iig 8 8 40 City of Lake Elmo Capital Improvement Plan 12012 to 2016 FunclICatecory Vehicle Replacement (FormenY Gabriel Ann inshore -I (410) Fre Fre Fre Fre Fire Fre Fire Pubiic Works Public Works Public Works Public Works Public Works Public Works Protect Ladder tuck Replace Engine 1 2 Laptops for Truck's T-1 Tender Replace Duty Car (C11 Replace Duly Car (C2) ravves'Je U2 Pick-uo Truck Singlettandern durno truck Mini excavator Uporade Skil Steer to Dedicated Track Mower Loader Total Vehicle Replacement (Formerly Capital Acquisitions/ (4101 City Facilities 14111 City Hai lOOlol C5v Hal City Hal GAN Hal Chi Hal City Hal City Hal Fire Fire Fre Fire Fire Fre Fire Fire Public Works Public Works Public Works Total CiN Facilities (4111 Village 14131 Vitage - Sewer !Miracle- Sewer Villaua - Sewer Villaoe - Sewer Wage - Sewer Vilatoe - Water IIVllupe- Water , - Streets !Village -Streets 'Village - Surface Water Total Village (413) 6/Vases (em) Total Water (6011 Sewer (802) Sewer Sewer Stever Sewer Sewer Total Sewer (8021 Detail or Street FromiTo I 2012 $625,000 $6,000 New Citv Hall site a cquisaion. if needed New City Hall building plantisoecifisalions New Cky Hall construction City Hall Interior Improvements City Hall Parking Lot CiN Hall Annex Interior Imorovernents City Hall Annex Exterior Improvements City Saaraq e Facility New fire station 1 sae acquistion. if needed New fire station 2 see acquetion. 1) needed I New fire station 1 construction I Station 1 Interior Improvements Station 1 Exterior Impnoworn ants Station 1 Parkins Lot Station 2 Inferior !mos:moments Station 2 Exterior Improvements Public Works hoist systern PWlio Works Storage Facility Public Works back parking lot Caingfins. Siorage Addition. Plumbino Repairs RehabEtaterRenlece Elam blip Repairs RelevelincgSkittrig !lntenr0llEornal Repairs i uccilate electrical Door Canonise RehabiltatelReplace Misc. Renairefimprovements Retaining Wall/Drainacie Repairs/crack sea lina 1-84 to 30th Street Trunk Foroemain Villaoe ParkwavTrunk (Phase 11 Village Parkway Trunk Thase 21 Trunk Gravity from Lift Station to Lake Elmo Ave Trunk Gravity from 30th to Railroad Warm Pariwav Trunk These 11 Village Paricsiiar Trunk (Phase 2) OLD VILLAGE STREET & STORM OLD VILLAGE STREET & STORM Old ig Lege Storm Controls Well and Pum ['house #4 Keats sunk waterrnain extension Trunk Waterrnain SW Area Water Main Extension Elevated Storage Tank 6-1A Well #5 (South of 10th Street! Sewer study south of 10th St. Sewerioum ROC idler truck Trunk Oviesiodpo South of 1 Oth St Trunk GraviN from LS to Lake Elmo Ave Trunk Gnasity from 30th Otto UP -Railroad RepaistIniL Electrical Upgrades, Mien forcemain to 1001, PIUS gravity SOUT1-1 OF RR TRACKS NORTH OF RR TRACKS and connecting trunk watermain Lake Elmo Ave from 30th St. To Hudson BIlvd Public improvements indudina Booster Cost TBD bv 2011 Study 535 aou $200 000 $866,000 $25000 $30.000 $5 000 $5.000 $10.000 $500,000 040,000 $10,090 510,000 $5 009 S30.000 $7,000 822.000 S36 009 2013 2014 2015 swan non $450800 S90.000 546.000 S15_000 $989.900 1 $555.000 I 540.000 $500.000 5735.000 5500.000 S3.500.090 $278.000 5278.000 $385.500 $3.778.000 0663.500 $1,370000 $920.000 $2290.000 --SO $25.000 5200000 $25.000 I $200.000 I 545200 $45.000 20-18 Future 545250 $125,090 SO 1 $170000 $4800,042) Fundino Source New Equipment Certificates oak' by nrooerN taxes New Equipment Certificates said by property taxes Gaeta' Fund Balance New Emolument GertScates ca:xl 6v orooertv taxies New Equipment Certificates paid be property taxes New Equipment Certificates paid bY properly taxes New Equipment Certifcates paid by properly taxes New Eautirnent Certificates veld bv property taxes New Equipment Certificates raid by ProPerN taxes New Equipment Certificates paid by prpeertyt.,,,,, Caudal Fund Balance: Offset to Bobcat Trade -In New EGILPPRI ant Certificates Pail by property taxes New Equipment Certificates pad] bo property Excess 5250.000 TBD $250,000 Ti3D $4.000,000 New bonds said by property taies Capfal Fund Balance Casts' Fund Balance Geode I Fund Seance Garold Fund Balance Castal Fund Balance New bonds paid by rucciertytexes New bonds pail by property Wes New bonds paid by property twee Caudal Fund Balance pils4 Fund Balance espial Fund Balance Gemini Fund Balance Carifial Fund Balance Caudal Fund Balance Caudal Fund Balance Genie! Fund Balance sa SO I $4.000,000 54.500.00 S385.500 I 5365800 $ 0 State Grant/Bonds/1BD Development Development $200.000 7130 5162,000 TBD Development Development 03.050,000 T130 533300.000 TBD 02.050,000 TBD 510.652,000 State Grant/Bonds/713D I State Grant/Bonds/7BD S2.775.000 I TBD $5,300.000 I TBD $1,1300.000 TED S960.000 TBD SD SO SO 510,035,000 Net Assets TI3D TBD 5200,000 Borids/NeAssets $182.000 Bonds/Net Assets so 1 so sa $362.000 8-6 gl g 1NgiTPgg BZZB Ill] R2,58, EETE ENE EEEE 4444 1111 ttll vlo zzzz • 8 8 88 8§ 88 § 88 8 Total IT Reolaoement 17021 88 4 w THIS PAGE INTENTIONALLY BLANK GLOSSARY OF TERMS * ACCOUNTING SYSTEM: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS OF ACCOUNTING: Method of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows. AD VALOREM TAX: A tax based on value, such as the property tax. AGENCY FUNDS: One of four types of fiduciary funds. Agency funds are used to report resources held by the reporting government in a purely custodial capacity (assets equal liabilities). Agency funds typically involve only the receipt, temporary investment, and remittance of fiduciary resources to individuals, private organizations, or other governments. APPROPRIATION: A legal authorization granted by a legislative body to make expenditures and incur obligations, limited by the amount and time in which it may be expended. AUDIT: A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. BASIS OF ACCOUNTING: Timing of recognition for financial reporting purposes (i.e., when the effects of transactions or events should be recognized in financial statements). BUDGET: A financial operating plan showing proposed expenditures for a given period and the proposed means of financing them (also known as the Operating Budget). BUDGET DOCUMENT: The official written statement prepared by the administration which presents the proposed budget to the legislative body. BUSINESS -TYPE ACTIVITIES: One of two classes of activities reported in the government - wide financial statements. Business -type activities are financed in whole or in part by fees charged to external parties for goods or services. These activities are usually reported in enterprise funds. CAPITAL ASSETS: Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. CAPITAL IMPROVEMENT PROGRAM: A plan of proposed capital expenditures and the means of financing them. The capital budget is enacted as part of the complete annual budget. CAPITAL PROJECTS FUNDS: Fund type used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those to be financed by proprietary funds and trust funds). 9-1 CHARGES FOR SERVICES: Charges for current services rendered. CURRENT FINANCIAL RESOURCES MEASUREMENT FOCUS: Measurement focus where the aim of a set of financial statements is to report the near -term (current) inflows, outflows, and balances of expendable financial resources. The current financial resources measurement focus is unique to accounting and financial reporting for state and local governments and is used solely for reporting the financial position and results of operations of governmental funds. DEBT SERVICE: Payment of interest and repayment of principal to holders of a government's debt instruments. DEBT SERVICE FUNDS: Governmental fund type used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. DEPRECIATION: The portion of the cost of a capital asset charged as an expense during a particular period, prorated over the estimated useful life of the asset. ECONOMIC RESOURCES MEASUREMENT FOCUS: Measurement focus where the aim of a set of financial statements is to report all inflows, outflows, and balances affecting or reflecting an entity's net assets. The economic resources measurement focus is used for proprietary and trust funds, as well as for government -wide financial reporting. It is also used by business enterprises and nonprofit organizations in the private sector. ENTERPRISE FUNDS: Proprietary fund type used to report an activity for which a fee is charged to external users for goods or services. EXPENDITURES: Under the current financial resources measurement focus, decreases in net financial resources not properly classified as other financing uses. FIDUCIARY FUNDS: Funds used to report assets held in a trustee or agency capacity for others and which therefore cannot be used to support the government's own programs. The fiduciary fund category includes pension (and other employee benefit) trust funds, investment trust funds, private -purpose trust funds, and agency funds. FINES: Revenues from penalties imposed for violation of laws or regulations. FISCAL DISPARITIES: A Minnesota law which provides for the pooling of 40 percent of all new commercial and industrial property valuation in the seven county metropolitan area which is then redistributed to taxing jurisdictions according to specific criteria. FUND: Fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and charges therein, that are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE: Difference between assets and liabilities reported in a governmental fund. FUND FINANCIAL STATEMENTS: Basic financial statements presented on the basis of funds, in contrast to government -wide financial statements. 9-2 FUND TYPE: One of eleven classifications into which all individual funds can be categorized. Governmental fund types include the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds. Proprietary fund types include enterprise funds and internal service funds. Fiduciary fund types include pension (and other employee benefit) trust funds, investment trust funds, private -purpose trust funds, and agency funds. GENERAL FUND: One of five governmental fund types, The general fund typically serves as the chief operating fund of a government. The general fund is used to account for all financial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) bonds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP): Conventions, rules, and procedures that serve as the norm for the fair presentation of financial statements. GENERALLY ACCEPTED AUDITING STANDARDS (GAAS): Rules and procedures that govern the conduct of a financial audit. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): Ultimate authoritative accounting and financial reporting standard -setting body for state and local governments. The GASB was established in June 1984 to replace the NCGA. GOVERNMENTAL ACTIVITIES: Activities generally financed through taxes, intergovernmental revenues, and other nonexchange revenues. These activities are usually reported in governmental funds and internal service funds. GOVERNMENTAL ENTITY: For accounting and financial reporting purposes, an entity subject to the hierarchy of GAAP applicable to state and local governmental units. GOVERNMENTAL FUNDS: Funds generally used to account for tax -supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds, GOVERNMENT -WIDE FINANCIAL STATEMENTS: Financial statements that incorporate all of a government's governmental and business -type activities, as well as its nonfiduciary component units. There are two basic government -wide financial statements: the statement of net assets and the statement of activities. GRANT: A contribution of assets by one governmental unit or other organization to another, Grants are usually made for specified purposes. INFRASTRUCTURE: Long-lived capital assets that normally are stationary in nature and normally can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, tunnels, drainage systems, water and sewer systems, dams, and lighting systems. INTERFUND TRANSFERS: Flows of assets (such as cash or goods) between funds and blended component units of the primary government for a price approximating their external exchange value, 9-3 INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants, entitlements, or shared revenues. INTERNAL SERVICE FUNDS: Proprietary fund type that may be used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost -reimbursement basis. LICENSES: Revenues received from the sale of business and non -business licenses. LOCAL GOVERNMENT AID (LGAI: Intergovernmental revenue from the state to municipalities to help fund general expenditures. MEASUREMENT FOCUS: Types of balances (and related changes) reported in a given set of financial statements (i.e., economic resources, current financial resources, assets and liabilities resulting from cash transactions). MODIFIED ACCRUAL BASIS OF ACCOUNTING: Basis of accounting used in conjunction with the current financial resources measurement focus that modifies the accrual basis of accounting in two important ways 1) revenues are not recognized until they are measurable and available, and 2) expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). NET ASSETS: The equity associated with general government assets and liabilities. OTHER FINANCING SOURCES: Increase in current financial resources that is reported separately from revenues to avoid distorting revenue trends. The use of the other financing sources category is limited to items so classified by GAAP (including general long-term debt proceeds, proceeds from the sale of capital assets, arid operating transfers in). OTHER FINANCING USES: Decrease in current financial resources that is reported separately from expenditures to avoid distorting expenditure trends. The use of the other financing uses category is limited to items so classified by GAAP (including operating transfers out). PROPRIETARY FUNDS: Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows, There are two different types of proprietary funds: enterprise funds and internal service funds. RESERVED FUND BALANCE: Portion of a governmental fund's net assets that is not available for appropriation. RESTRICTED NET ASSETS: Component of net assets calculated by reducing the carrying value of restricted assets by amounts repayable from those assets, excluding capital - related debt. REVENUES: Under the current financial resources measurement focus, increases in net financial resources not properly classified as other financing sources. SPECIAL ASSESSMENT: Compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. 9-4 SPECIAL REVENUE FUNDS: Governmental fund type used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditure for specified purposes. TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the resolution certified to the county auditor. UNRESTRICTED NET ASSETS: That portion of net assets that is neither restricted nor invested in capital assets (net of related debt). Source for some definitions: Governmental Accounting Auditina. and Financial Reporting, Government Finance Officers Association, 2005. 9-5 THIS PAGE INTENTIONALLY BLANK APPENDIX 1 PERSONNEL COMPENSATION DISTRIBUTION METHOD: During the budgeting process, personnel needs are evaluated for the ensuing year. Individual department heads estimate personnel time devoted to specific departmental funds on a percentage basis. These percentages are then multiplied by expected personnel costs to arrive at each department's/fund's personnel allocation. Appendix 1A details the distribution of personnel resources. FULL-TIME EQUIVALENTS: Full-time equivalents (FTE's) are budgeted by using estimated pay rates and hours worked for each employee. Appendix 1B details FTE history by department/fund and by job description. Notable changes in the personnel budget include: A 0.5 FTE for a Firefighter/Administrative Assistant was added in 2011 and was budgeted in 2012. 10-1 Position APPENDIX 1A 2012 PERSONNEL COMPENSATION DISTRIBUTION E FTE 1320 tra 0 c.) a) 0 N ce5 o_ z a_ 1450 1520 1910 2220 2400 3100 City Administrator 1.00 100% City Clerk 1.00 100% Program Assistant 1.00 100% Project Assistant 0.60 25% 25% Finance Director 1.00 Planning Director 1.00 Planner 0.80 Fire Chief 1.00 Firefighter/Administrative Assistant 0.50 Building Official/Code Enforcement 0.00 Acting Building Official 1.00 Public Works Superintendent 1.00 Public Works Operator #1 1.00 Public Works Operator #2 1.00 Public Works Operator #3 1.00 Public Works Operator #4 1.00 Public Works Seasonal 0.50 Parks Seasonal #1 0.72 Parks Seasonal #2 0.50 Parks Seasonal #3 0.00 Total FTE's 50% 75% 100% 52 0 601 602 603 100% 100% 100% 50% 100% 25% 5% 20% 100% 25% 100% 100% 100% 100% 100% 100% 100% 100% 70% 30% 100% 40% 40% 10% 5% 5% 100% 60% 15% 10% 5% 10% 100% 5% 65% 15% 5% 5% 5% 100% 5% 20% 15% 50% 5% 5% 100% 70% 15% 5°./o 5% 5% 100% 100% 100% 100% 100% 100% 100% 100% 100% 15.62 3.15 0.15 0.50 1.55 1.10 0.95 3.05 2.52 1.35 0.30 0.50 NOTE: Mayor & Council, Election Judges, and Volunteer Firefighters not included 10-2 ���������U ��U�����UN���U��U������ �������DEPARTMENT) PERSONNEL HISTORY ^ -~^- ^ ^'~ FULL-TIME ^ ^^~^~~ EQUIVALENTS ^��^~ ^ `~ v~� ^ ~ Department 2D12 2O11 Preliminary Change Budget Budget |nRE's Administration 1320 3.15 315 0.00 Omnmun|ooUonm 1450 0.15 0.15 0.00 Finance 1520 0.50 0.50 0.00 Planning &Zoning 1010 1.55 1.55 0.00 Fire 2220 1.10 1.60 0.50 Building Inspection 2400 0.95 0.05 0.00 Public Works 3100 3.05 3.05 0.00 Parks 8Recreation 5200 2.52 2.52 0.00 Water OOi 1.35 1.35 0.00 Sewer 602 0.30 0.30 0.00 Total FTE's 15.12 15.62 ���������U ��U�����U����U��U������U������KBY����U�UJ��� PERSONNEL --' FULL-TIME -'~v POSITION) %012 2011 Preliminary Change Position Budget Budget in FTE's City Administrator 1.00 1.00 0.00 City Clerk 1.00 1.00 0.00 Program Assistant 1.80 1.00 0.00 Project Assistant 0.80 0.00 0.00 Finance Director 1.00 1.00 8'00 Finance Specialist 0.00 0.00 0J30 Manning Director 1.00 1.00 0.00 Planner 0.80 0.80 0'80 Fire Chief 1.00 1.00 O'UO FirefightonY\dminiotnativeAaniotont 0.00 0.50 0.50 Building Official/Code Enforcement 0.00 0.00 0.00 Acting Building C)fUuim| 1.00 1.00 0.00 Public Works Superintendent 1.00 1.00 0.00 Public Works Operator #1 1.O0 1.00 0.00 Public Works Dpenotor#2 1.00 1.00 0,00 Public Works Oponmtor#3 1.00 1.00 0.00 Public Works {Jpmrmtmr#4 1.00 1.00 0.00 Public Works Seasonal 0.50 0.50 0.00 Parks Seasonal #1 0.72 0.72 0.00 Parks Seasonal #2 0.50 0.50 0.00 Parks Seasonal #3 0.00 0.00 0.00 Total FTE's 15.12 15.62 NOTE: Mayor & Council, Election Judges, and Volunteer Firefighters not included THIS PAGE INTENTIONALLY BLANK