HomeMy WebLinkAbout#06 - Well 5 Pumphouse Pay Request STAFF REPORT
DATE: January 19, 2021
CONSENT
AGENDA ITEM: Approve Pay Request No. 4 for the Well No. 5 Pumphouse Improvements
SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 4 for the Well No. 5 Pumphouse Improvements?
BACKGROUND: Total Mechanical Services, Inc. was awarded a construction contract on July 16, 2020 to complete the Well No. 5 Pumphouse Improvements. Work remains in progress with a substantial completion date of April 18, 2021 and final completion date of June 17, 2021.
PROPOSAL DETAILS/ANALYSIS: Total Mechanical Services, Inc. has submitted Partial Pay Request No. 4 in the amount of $55,121.85. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $24,380.40. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 4 for the Well No. 5 Pumphouse Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 4 to Total Mechanical Services, Inc. in the amount of $55,121.85 for the Well No. 5 Pumphouse Improvements”.
ATTACHMENTS: 1. Partial Pay Estimate No. 4.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION:BOLTON AND MENK, Inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
No.Approval
Date
Amount $1,083,461.00
Additions Deductions $0.00
$487,608.00
$1,083,461.00
$487,608.00
$0.00
$408,105.75
$24,380.405.0%
CONTRACT TIME
TOTALS $0.00 $0.00 $55,121.85
NET CHANGE $0.00
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
4
12/31/202012/1/2020FROM
PUMPHOUSE NO. 5
PROJECT NO. 2019.129
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
TOTAL MECHANICAL SERVICES, INC.
420 BROADWAY AVENUE
SAINT PAUL PARK, MN 55071
ATTN: MARK DIESSNER
7/22/2020
6/17/2021
REVISED DAYS
REMAINING
270
0
108
4/18/2021
ORIGINAL DAYS
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
1/7/21
FOCUS Engineering, inc.PROJECT PAYMENT FORM
1/8/21
PARTIAL PAY ESTIMATE NO.4
PUMPHOUSE NO. 5
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2019.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $12,961.00 $12,961.00 0.04 $520.00 0.89 $11,500.00
2 LS 1 $50,000.00 $50,000.00 0.10 $5,000.00 0.80 $40,000.00
3 LS 1 $25,000.00 $25,000.00 1.00 $25,000.00
4 LS 1 $15,000.00 $15,000.00 0.00 $3.00 0.81 $12,108.00
5 LS 1 $100,000.00 $100,000.00 0.04 $4,000.00 0.89 $89,000.00
6 LS 1 $25,000.00 $25,000.00 0.32 $8,000.00 0.80 $20,000.00
7 LS 1 $150,000.00 $150,000.00 0.02 $3,500.00 1.00 $150,000.00
8 LS 1 $3,000.00 $3,000.00 0.83 $2,500.00
9 LS 1 $30,000.00 $30,000.00 0.90 $27,000.00
10 LS 1 $58,000.00 $58,000.00 0.52 $30,000.00 0.70 $40,500.00
11 LS 1 $32,000.00 $32,000.00 0.88 $28,000.00
12 LS 1 $14,000.00 $14,000.00 0.00 $0.00
13 LS 1 $3,000.00 $3,000.00 0.00 $0.00
14 LS 1 $55,000.00 $55,000.00 0.00 $0.00
15 LS 1 $500.00 $500.00 0.00 $0.00
16 LS 1 $170,000.00 $170,000.00 0.04 $7,000.00 0.16 $27,000.00
17 LS 1 $275,000.00 $275,000.00 0.05 $15,000.00
18 General Construction Allowance LS 1 $50,000.00 $50,000.00
19 LS 1 $15,000.00 $15,000.00
$1,083,461.00 $58,023.00 $487,608.00
TOTALS - BASE CONTRACT $1,083,461.00 $58,023.00 $487,608.00
DIVISION 1 - PUMPHOUSE NO. 5
General Conditions
Mis Metals
Carpentry
Insulation and Roofing
ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE
Mobilization
Bonds/Insurance
Permit
Sitework
Masonry
Concrete
Doors and Windows
Mechanical
Painting
Chemical Systems
Computer Allowance
Sprinkler
Electrical
Signs
SUBTOTAL - DIVISION 1